HomeMy WebLinkAboutR-1998-051 Southeast Community Center / Water Leak / Bid Requirement WaiverRESOLUTION NO. R-98-51
A RESOLUTION declaring an emergency and authorizing the City Clerk and the City
Manager to execute all necessary documents with outside parties for
the repair and/or replacement of the Southeast Community Center
plumbing system without calling for bids and at a cost not to exceed
$40,000.00.
WHEREAS, Article VI, Section 6 of the Yakima Charter and Chapter 1.80 of the
City of Yakima. Municipal Code require that the purchase of supplies, materials and
services costing more than $25,000.00 be accomplished by a call for bid; and
WHEREAS, said Charter provision, YMC Section 1.80.040 and RCW 35.22.620(6)
allow the City Council to declare an emergency in certain situations and thereby
dispense with the need to follow a competitive bid process; and
WHEREAS, an inspection of the Southeast Community Center ("Center")
revealed major leaks in the plumbing system of the structure; and
WHEREAS, if the plumbing system of the Center is not repaired and/or
replaced immediately, additional significant structural damage to the Center will occur;
and
WHEREAS, costs of the necessary plumbing system repairs and/or replacement
will exceed $25,000.00, but will not exceed
0,000.00; and
WHEREAS, the normal bid process for the plumbing repair and/or replacement
work would take approximately 90 days, and would prevent the necessary plumbing
repairs and/or replacement being completed before additional significant structural
damage occurs to the Center; and
WHEREAS, it is essential to the health, safety, and welfare of the citizens of
Yakima that immediate action be taken to repair and/or replace the Center plumbing
system; and
WHEREAS, the City Council finds it to be in the best interest of the City to
declare an emergency to exist due to the aforementioned conditions and to authorize
execution of all necessary documents with outside parties for the repair and/or
replacement of the Center plumbing system without calling for bids and at a cost not to
exceed $40,000.00; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
An emergency is hereby declared regarding the current status of the Southeast
Community Center plumbing system and the City Clerk and City Manager are hereby
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authorized and directed to execute all necessary documents with outside parties for the
repair and/or replacement of the Southeast Community Center plumbing system
without calling for bids and at a cost not to exceed $40,000.00.
ADOPTED BY THE CITY COUNCIL this 21st day of April, 1998.
ATTEST:
City Clerk
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John Puccinelli, Mayor
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 8
For Meeting of April 21, 1998
ITEM TITLE: Resolution Requesting Approval of Waiver of Formal Bid Requirements
to Repair the Water Leak at the Southeast Community Center
SUBMITTED BY:
Chris Waarvick, Acting Director of Public Works
Denise Nichols, Parks and Recreation Manager
CONTACT PERSON/TELEPHONE: Denise Nichols
575-6020
SUMMARY EXPLANATION:
City Council is respectfully requested to approve the attached Resolution (1) declaring an emergency
based upon substantial water leakage and the urgency involved in scheduling repairs; (2) waiving the
formal bid process for seeking a contractor to make the necessary repairs; and (3) allowing the City
Manager to execute an agreement with interested, responsible contractors to complete the needed
repairs.
In February, 1998, Staff discovered water leakage at the facility and began testing to determine the exact
location. The plumbing at the Center is located under the concrete flooring making testing more
difficult; therefore, specialists in water leak detection were brought in.
After numerous tests and attempts to make repairs, the contractor was unable to precisely identify the
exact water leak location or to even narrow the leakage to one location. Test areas showed large
amounts of water under the floor indicating the possibility of many leaks. At that point Staff determined
that the facility would need to be totally replumbed.
The cost to install new plumbing at the Southeast Community Center will not exceed $40,000. This
project expense will be funded from the General Contingency Fund.
Resolution x Ordinance _ Contract — Other (Specify) Agreement
Funding Source General Contingency Fund
APPROVED FOR SUBMITTAL:
ity Manager
STAFF RECOMMENDATION:
To approve the attached Resolution declaring an emergency,
waiving the formal bid requirements and authorizing the City
Manager to execute an agreement with a qualified contractor to
repair the water leak at S.E. Community Center.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: