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Home My WebLink AboutR-1997-125 Emergency Response Mutual Aid Agreement• RESOLUTION NO. R — 91 -12 5 A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement for Emergency Response Mutual Aid. WHEREAS, Council recognizes the need for advance coordination in the-ov nt of a disaster; and WHEREAS, the Washington State Department of Transportation convened a task force to develop a method to assist local agencies in seeking the maximum reimbursement possible from the appropriate Federal Agencies; and WHEREAS, the attached agreementprovides a structure for this advance coordination ; and WHEREAS, becoming a party to this agreement is in the best interest of the citizens of Yakima, now therefore, • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and City Clerk of the City of Yakima are hereby authorized and directed to execute an agreement for the purpose mentioned above, a copy of which agreement is attached hereto and by reference made a part hereof. ADOPTED BY THE CITY COUNCIL this day of October, 1997 ATTEST: Mayor Pro Tem City Clerk 17Washington State 1 Department of Transportation Sid Morrison Secretary of Transportation Public Works Directors/Engineers of All Cities and Counties Transportation Building P 0 Box 47300 Olympia, WA 98504-7300 July 29, 1997 Public Works Emergency Response Mutual Aid Agreement Enclosed for your agency's consideration and adoption is a copy of the Public Works Emergency Response Mutual Aid Agreement. The purpose of the Agreement is to permit signatory agencies to make the most efficient use of their powers by enabling them to coordinate resources and to maximize funding reimbursement during disasters/emergencies. This document is in two parts: (1) the Agreement (to be officially adopted by your agency) and (2) the Reference Guide (not to be adopted but has suggested procedures for implementing the Agreement). The need for an advanced coordination effort was brought to the forefront with the Northridge Earthquake disaster in California and the prediction of a major earthquake in Washington. A task force was convened to develop an expeditious way to best accomplish an advanced coordination effort. The task force included representatives from AWC, CRAB, cities, counties and WSDOT (see attached). This agreement was created to enable agencies to assist other agencies on an as needed basis when they are faced with a disaster/emergency. When a disaster/emergency occurs public works agencies have the responsibility to maintain service and recover in the most expedient way. This can best be accomplished by preparation, coordination and cooperation with other public works agencies. Agencies are charged with coordinating their efforts, compiling damage and recovery information and reporting to the appropriate authority. Then the State requests aid and assistance from the federal government. This Agreement provides a mechanism for immediate response provided the responding agency has the resources and expertise necessary. This Agreement provides for the development of the documentation necessary to seek the maximum reimbursement possible from the appropriate Federal Agencies. For instance, during the Mt. St. Helen's eruption, the City of Yakima requested resource assistance from King County. Because there was not an agreement in place prior to the disaster, the Federal Emergency Management Agency (FEMA) could only reimburse the City of Yakima for King County resources at the city's rates. The City of Yakima's rates were approximately 42% lower than King County's. This resulted in the City of Yakima paying the difference. However, if both agencies had been signatory to this agreement, then FEMA would have reimbursed the City of Yakima for King County resources at King County's rates. The listing of agencies signatory to this mutual aid agreement will be maintained by WSDOT, TransAid. Additions and deletions will be provided in hard copy to signatory members. TransAid will also provide access to the list of signatory agencies, the Agreement and the supporting Reference Guide on the Internet. The draft was submitted to local agencies for review and the final Agreement has the concurrence of CRAB and AWC. Also, it has been reviewed and is supported by the Washington Counties Risk Pool and the Association of Washington Cities Risk Management Service Agency, is approved as to form by the Washington State Office of the Attorney General and has the support of the state's Department of Emergency Management. Please forward an original or certified copy of the agreement to Stephanie Tax, TransAid, PO Box 47390, Olympia, WA 98504-7390, so your agency may be added to the list. If you have any questions, contact Stephanie at (360)705-7389. DENNIS B. INGHAM Assistant Secretary TransAid Concurrence to have this Public Works Emergency Response Mutual Aid Agreement enacted by local agencies. ‘xiP STAN FINKELSTEIN Executive Director Association of Washington Cities ERIC BERGER Executive Director County Road Administration Board EMERGENCY RESPONSE -- MUTUAL AID AGREEMENTS TASK FORCE COUNTY MEMBERS Robert Berg Public Works Director Lewis County . 350 North Market Blvd Chehalis, WA 98532-2626 Phone: 360-740-1122 Fax: 360-740-1479 Mike Daniels Public Works Director Grays Harbor County P. O. Box 511 Montesano, WA 98563-0511 Phone: 360-249-4222 Fax: 360-249-3203 Steve Kohn Project Dev. Engr King County DOT 400 Yesler Wy Seattle, WA 98104-2637 Phone: 206-296-8755 Fax: 206-296-0567 Phil Merrell Public Works Director Whitman County P. O. Box 430 Colfax, WA 99111-0430 Phone: 509-397-6209 Fax: 509-397-6210 Dick Owings Public Works Director Adams County 210 West Broadway Ritzville, WA 99169-1860 Phone: 509-659-4236 Fax: 509-659-0301 Gary Powell Engr. Services Mgr. Snohomish County 2930 Wetmore Avenue, Suite 500 Everett, WA 98201-4044 Phone: 206-388-6689 Fax: 206-388-6449 CITY MEMBERS Ron Cameron Public Services Admin. City of Woodinville 13203 NE 175`h St. Woodinville, WA 98072-8534 Phone: 206-433-0179 Fax: 206-431-3665 Dave Davis City Engineer City of Everett 3002 Cedar Street Everett, WA 98201 Phone: 206-259-8800 Fax: 206-259-8856 Fred French City Engineer City of Yakima 129 N. Second St. Yakima, WA 98901 Phone: 509-575-6096 Fax: 509-576-6305 Tim Heydon Public Works Director City of Des Moines 805 So. 219th Des Moines, WA 98198-6393 Phone: 206-870-6522 Fax: 206-870-6544 Mary Seabrands Public Works Director City of Mountlake Terrace PO Box 72 Mtlk Terrace, WA 98043-0072 Phone: 206-776-1161 Fax: 206-778-6421 OTHERS Craig Olson Transp. Project Coord. AWC 1076 So. Franklin Olympia, WA 98501-1346 Phone: 360-753-4137 Fax: 360-753-4896 Reid Wheeler Engr. Services Manager CRAB PO Box 40913 Olympia, WA 98504-0913 Phone: 360-753-5989 Fax: 360-586-0386 Terry Simmonds Emergency Mgmt. Coord. WSDOT-Operations PO Box 47358 Olympia, WA 98504-7358 Phone: 360-705-7857 Fax: 360-705-6823 Wayne Gruen Deputy Asst. Secretary WSDOT - TransAid PO Box 47390 Olympia, WA 98504-7390 Phone: 360-705-7375 Fax: 360-705-6822 Stephanie Tax Operations Analyst WSDOT-TransAid PO Box 47390 Olympia, WA 98504-7390 Phone: 360-705-7389 Fax: 360-705-6822 PUBLIC WORKS EMERGENCY RESPONSE MUTUAL AID AGREEMENT FOR SIGNATORY AGENCIES IN THE STATE OF WASHINGTON INTRODUCTION The purpose of the Public Works Emergency Response Mutual Aid Agreement is to permit signatory agencies to make the most efficient use of their powers by enabling them to coordinate resources and to maximize funding reimbursement during disasters /emergencies. This Agreement will allow signatory agencies to support each other during disasters/emergencies to protect life and property, when the event is beyond the capabilities of the affected entity. This Agreement provides the mechanism for an immediate response to the Requesting Agency provided the Responding Agency has the resources and expertise necessary and available. When faced with a disaster or emergency, public works agencies have a responsibility to maintain service and recover in the most expedient way. This can best be accomplished by preparation, coordination and cooperation with other public works agencies. Agencies are charged with the responsibility of coordinating efforts and compiling damage and recovery information on disasters and then reporting to the appropriate authority. Then the State requests aid and assistance from the federal government. The following definitions for disaster and emergency are from the State Comprehensive Disaster Plan and were used in this Public Works Emergency Response Mutual Aid Agreement: Disaster - An event expected or unexpected, in which a community's available, pertinent resources are expended; or the need for resources exceeds availability; and in which a community undergoes severe danger; incurring losses so that the social or economic structure of the community is disrupted; and the fulfillment of some or all of the community's essential functions are prevented. Emergency - An event, expected or unexpected, involving shortages of time and resources; that places life, property or the environment, in danger; that requires response beyond routine incident response resources. The reference guide is designed to be useful to individual agencies during a proclaimed emergency -- whether it be to borrow a piece of equipment for a specific job or request crews to assist in repair of a major failure. The reference guide will be updated andrevised periodically, please insert the revisions immedidely. I AGREEMENT PUBLIC WORKS EMERGENCY RESPONSE MUTUAL AID AGREEMENT WHEREAS, the purpose of this pre -disaster agreement between the agencies is to provide for immediate assistance to protect life and property; WHEREAS, this Agreement is authorized under State of Washington, RCW's 35 (City), 36 (County), 38.52 (Emergency Management), 39.34 (Interlocal Agreement) and 47 (Public Highway Transportation (DOT)); which is activated only in the event of a proclamation of an emergency by the local and/or state government approving authority; WHEREAS, the agency asking for assistance from any signatory agency will herein be referred to as the Requesting Agency; WHEREAS, the signatory agency agreeing to assist another signatory agency asking for assistance will herein be referred to as the Responding Agency; WHEREAS, it is necessary and desirable that this Agreement be executed for the exchange of mutual aid; with the intent to supplement not supplant agency personnel. NOW, THEREFORE, it is hereby agreed by each and all of the parties signatory to the Agreement as follows: 1. Each agency signatory to this Agreement agrees to furnish, upon its sole discretion, those resources and services it deems to be available to each other signatory agency hereto as necessary to assist in the prevention, response, recovery and mitigation of proclaimed emergencies/disasters. 2. It is hereby understood that this Agreement shall not supplant pre-existing mutual aid agreements nor deny the right of any agency hereto to negotiate other mutual aid agreements. 3. The Responding Agency shall assist in only those situations for which it has determined it has qualified personnel, appropriate equipment and necessary materials. Resources of the Responding Agency that are made available to the Requesting Agency shall, whenever possible, remain under the control and direction of the Responding Agency. The Requesting Agency shall coordinate the activities and resources of all Responding Agencies. A 4. It is hereby understood that the Responding Agency will be reimbursed (e.g., labor, equipment, materials and other related expenses as applicable, including loss or damage to equipment) at its adopted usual and customary rates. The Responding Agency shall submit an itemized voucher of costs to the Executive Head of the Requesting Agency within sixty (60) days after completion of work (RCW 38.52.080). Unless otherwise agreed, the Responding Agency shall receive reimbursement within ninety (90) days after the voucher submittal date. 5. The Responding Agency shall have no responsibilities or incur any liabilities because it does not provide resources and/or services to any other party to this Agreement. The Responding Agency shall retain the right to withdraw some or all of its resources at any time. Notice of intention to withdraw shall be communicated to the Requesting Agency's designated official, or the official's designee, as soon as practicable. 6. All privileges, immunities, rights, duties and benefits of officers and employees of the Responding Agency shall apply while those officers and employees are performing functions and duties on behalf of the Requesting Agency, unless otherwise provided by law. Employees of the Responding Agency remain employees of the Responding Agency while performing functions and duties on behalf of the Requesting Agency (RCW 38.52.080). 7. To the extent permitted by law, the Requesting Agency shall protect, defend, hold harmless and indemnify all other Responding signatory Agencies, and their officers and employees from any and all claims, suits, costs, damages of any nature, or causes of action, including the cost of defense and attorneys fees, by reason of the acts or omissions, whether negligent, willful, or reckless, of its own officers, employees, agency or any other person arising out of or in connection with any acts or activities authorized by this agreement, and will pay all judgments, if any, rendered. This obligation shall not include such claims, costs, damages or other expenses which may be caused by the sole negligence of the Responding Agencies or their authorized agents or employees. 8. Authorization and approval of this Agreement shall be in a manner consistent with the Agency's current procedures. This Agreement shall be effective upon approval by two or more agencies and shall remain in effect as long as two or more agencies are parties to this Agreement. Upon execution of this Agreement, the agency shall send an original or a certified copy of the agreement to the Washington State Department of Transportation, TransAid Service Center. TransAid shall maintain a list of all signatory agencies and send an updated list to all agencies whenever an agency is added or removed from the list. B 9. Any agency signatory to this Agreement may cancel its participation in this Agreement by giving written notice to the Washington State Department of Transportation, TransAid Service Center. 10. This Agreement is for the benefit of the signatory agencies only and no other person or entity shall have any rights whatsoever under this Agreement as a third party beneficiary. City of Yakima Agency Yakima, Washington County, Washington Authorized Representative R.A. Zais, Jr. City Manager Date no;yiiR,,CT 97-122 Heisou„ .)t __„.„.,R7,977,7125 >.,.,R,797 -i25 ATTEST: Karen S . Roberts , City Clerk Designated Primary Contact: Office: Contact: Phone Number: City Manager's Office Dick Zais 509-575-6040 Emergency 24 Hour Phone Number: 509-575-6200 Approved As To Form L ANN E. SALAY Office of the Attorney Gener C `�-IC) - 97 Date oar REFERENCE GUIDE PROCEDURES TO CONSIDER in using the Public Works Emergency Mutual Aid Agreement Below are SUGGESTED steps for your agency to follow when using the Public Works Emergency Response Mutual Aid Agreement. The participants to the agreement are listed by agency, with a contact person, their phone number and an emergency 24-hour phone number. Simply make the contact and obtain the assistance. (TransAid will keep and updated list of signatory agencies on the Internet and provide a copy to the signatory agencies.) Requesting Agency Steps to Follow When your agency is requesting assistance: 1. Assess the situation and determine the resources needed. 2. Fill out the REQUESTING AGENCY'S CHECKLIST (see page 2). 3. Locate agencies included in the agreement. 4. Call the agency(s) listed that may have the resources you need. 5. Fill out a Requesting Agency's MUTUAL AID INFORMATION form (see page 3). 6. Send copy of form to the Responding Agency as soon as possible. Responding Agency Steps to Follow When your agency is responding to a request for assistance: 1. Make sure you can fulfill the request before giving an answer. Remember, you are not required to supply aid if you determine you can not spare resources or if you do not have qualified personnel, appropriate equipment and necessary materials for what is requested. 2. Analyze the level of risk of the request. 3. Complete the RESPONDING AGENCY CHECKLIST (see page 4) with the information given by the Requesting Agency. 4. Brief your employees and prepare the equipment. 5. Complete the EMPLOYEE & EQUIPMENT INFORMATION (see page 5) form -- provide copies to your responding staff and to the Requesting Agency. 6. Dispatch staff to the Requesting Agency for assistance. Supervisor of Responding Agency Steps to Follow 1. Complete the INCIDENT COMMANDER CHECKLIST (see page 7). 2. Carry a copy of the Requesting Agency's MUTUAL AID INFORMATION (see page 3) form and your EMPLOYEE & EQUIPMENT INFORMATION (see page 5) form and provide a copy of each to the Requesting Agency. 3. Remember, you are responsible for your crew working in a safe and professional manner. 4. Track your equipment and materials inventory. 1 REQUESTING AGENCY CHECKLIST Ensure that a real need exists. The Public Works Emergency Response Mutual Aid Agreement is only to be used to support resources already reasonably committed. What can the Responding Agency help you repair or service? What is the nature of the emergency? Identify what type of equipment, material and skilled employees are needed. How long may they be needed? Will Responding Agency employees work independently or with one of your supervisors? Where will Responding Agency employees eat, sleep and shower? Do you need to make contact with the Red Cross for meals? What facilities/hotels are available for Responding Agency employees? Has an arrangement for refueling and repair of equipment been made? Identify a staging area. Where will Responding Agency employees meet your Agency supervisor(s) to be briefed and assigned work? Responding Agency employees will need names of your supervisor(s), phone numbers and locations and times to meet and report. Who Can Help? Review list of Public Works Emergency Response Mutual Aid agencies and locate an agency not affected by the emergency. Contact your local Office of Emergency Management, if necessary. Call the agency directly. Send written request as soon as possible. Identify yourself and your agency. Fill out a MUTUAL AID INFORMATION (see page 3) form. State the nature of the problem. State your needs - personnel, equipment, resources, etc. Length of time they will be needed? Advise the Responding Agency on weather and road conditions. How soon is aid needed? Is the work time sensitive? Advise the Responding Agency where, when and to whom they are to report? Identify facilities that are available to Responding Agency (shelter, food, etc.) Briefing Meet with your agency's union reps or supervisors to discuss how staff will be used. Identify a staff person to work directly with your employees to handle and address questions. Provide local maps of the area with information such as eating and sleeping sites. Provide system maps and discuss how to use them. Review standards for the type of work being requested. Establish a communications plan. 2 MUTUAL AID INFORMATION FORM Requesting Agency DATE: TIME: REQUESTING AGENCY: NAME/TITLE CONTACT: PHONE NUMBER: FAX NUMBER: EMERGENCY PHONE NUMBER: TYPE OF EMERGENCY: ESTIMATED DURATION ASSISTANCE WILL BE REQUIRED: ASSISTANCE BEING REQUESTED (be as specific as possible.) Technical Assistance * Personnel Area of Expertise Equipment * Communication Equipment: Materials * * Items to consider in your Inspectors Technicians Operators Mechanics Electricians Gravel Oiler Traffic Control Equip. request: Engineers Truck Drivers Flaggers Bridge Repair Dump Trucks Pipe Grader Power Supply 3 Surveyors Utility person Welders Carpenters Back Hoe ' " Paving Equipment Compactor Communication Equip. RESPONDING AGENCY CHECKLIST DATE: TIME: REQUESTING AGENCY: NAME/TITLE CONTACT: PHONE NUMBER: FAX NUMBER: EMERGENCY PHONE NUMBER: TYPE OF EMERGENCY: ESTIMATED DURATION ASSISTANCE WILL BE REQUIRED: Fill out Mutual Aid Information form. Clarify Need Review types of damage and what Responding Agency employees may be expected to deal with (volcanic ash, earthquake, flooding, etc.) Review types of equipment, materials and number of employees needed and skills required. How long will your employees be needed? Should a relief crew be prepared? Where will your employees stay and eat? Identify a communications plan for crews. How will responding affect your agency's current operations? Immediately notify Supervisor, elected officials and TransAid of request for Emergency Response Mutual Aid. Preparations Identify your responding employees. Review employee selection with union reps or supervisors. Ask employees to bring necessary personal items. Identify Incident Commander for your employees and appoint staff for operations, planning, logistics and finance. Review ER/FEMA documentation procedures with supervisors and initiate record-keeping requirements. Inventory and standardize tools and materials on vehicles. Inspect vehicles for travel. Set up daily check in time between Responding and Requesting agency. Review progress, identify hours worked, working conditions and status of crew. Send cash (not check) or credit cards with Supervisor for emergency expenses. Send mobile phone or ham radio equipment for back up comxhunications. Be sure emergency food and water are on each vehicle. 4 EMPLOYEE & EQUIPMENT INFORMATION Responding Agency Agency: Date: Supervisor of Crew: Communication Equipment/Phone Numbers: Report Time: Report Date: Report To: Area Assigned: ASSISTANCE BEING PROVIDED (be as specific as possible) Supervisor & Crew Employees Contact Oualifications & Phone Numbers Flagger CPR CDL Operator First Aid Technical Assistance * Personnel Area of Expertise Confined Space: Equipment * Truck Type & Size: Truck Materials Inventory: Truck Tools & Equipment Inventory: Communication Equipment: 5 Materials * Shoring Needed: * Items to consider in your Inspectors Technicians Operators Mechanics Electricians Gravel Oiler Traffic Control Equip. 1 copy to Requesting Agency 1 copy to Responding Agency 1 copy to Crew Supervisor request: Engineers Truck Drivers Flaggers Bridge Repair Dump Trucks Pipe Grader Power Supply 6 Surveyors Utility person Welders Carpenters Back Hoe Paving Equipment Compactor Communication Equip. INCIDENT COMMANDER CHECKLIST Responding Agency Upon Arrival Check-in with supervisor on site. Review maps, damage information, repair needs and potential crew assignments. Request information on repair standards. Ensure that lodgings, meals and refueling capabilities exist. If not, identify crew member to work on problem and ask Requesting Agency for assistance. Review documentation procedures with Requesting Agency's supervisor. and obtain supplies to track repairs and costs associated with job. Establish daily briefing time with Requesting Agency's supervisor. Establish daily documentation briefing with Requesting Agency's supervisor to ensure that tasks are completed. Establish working shifts. Review Communication Plan. Daily Process Briefing with supervisors and crew on work assignments and progress. Review safety procedures with crew. Review events and any problems or positive interaction with Requesting Agency's employees or customers. Ensure lunch and evening food breaks are provided and that a system for meals, refueling and restocking is maintained. Contact Responding Agency for briefing. Review documentation at end of each day for accuracy and completion. Work Termination Meet with crews to review successes and problems. Identify total hours worked and number of repairs. Total up costs associated with work. Allow rest and recovery time before leaving for home. mutual 7 OFFICE OF THE CITY CLERK 129 North Second Street Yakima, Washington 98901 Phone: (509) 575-6037 • Fax: (509) 575-6107 June 25, 1998 Stephanie Tax TransAid PO Box 47390 Olympia, WA 98504-7390 Dear Ms. Tax: Enclosed is an original of the Public Works Emergency Response Mutual Aid Agreement with the City of Yakima. I am sorry for the delay in getting this original to your office, it had inadvertently been filed with our original. Please ensure that the City of Yakima is added to the list of participating agencies. Sincerely, Linda Watkins Records Clerk City Clerk's Office Cc: Fred French - Engineering Yakima 1994 VWashington State Ali Department of Transportation Sid Morrison Secretary of Transportation To All Signatory Agencies Transportation Building P 0 Box 47300 Olympia, WA 98504-7300 March 4, 1999 Public Works Emergency Response Mutual Aid Agreement Signatory Agencies Enclosed is the listing of signatory agencies to the Public Works Emergency Response Mutual Aid Agreement as of 03/03/99. Included in the listing are the agency contacts, phone numbers and their 24 hour numbers. The listing consists of 25 counties and 96 cities and WSDOT. We will update the list quarterly and forward a revised copy. It will also be accessible via the Internet on WSDOT's home page (http:/ /www.wsdot.wa.gov), under the TransAid Service Center section. If you have any questions or comments, please contact me at (360) 705-7389. ST:ds Enclosure ersigag cc: Regional TransAid Engineers Sincerely, STEP '_NIE TAX Operations Analysis TransAid ERS1GS.xls Public Works Emergency Response Mutual Aid Agreement Signatory Agencies Signatory Agency Primary Contact Phone No. Emergency 24 Hour Phone No. COUNTIES Adams Gale Kulm (503)659-3276 (509)659-1122 Benton County Engineer (509)786-5611 (509)628-0333 Chelan David Koberstein (509)664-5415 (509)664-5243 Clallam oe Ciarlo (360)417-2305 (360)417-2459 Columbia Scott Smith (509)382-2534 (509)382-2518 Franklin Tim Fife (509)545-3514 (509)545-3510 Garfield Clay Barr (509) 843-3369 (509) 843-3493 Grant Michael Murray (509)754-6082 (509)754-4144 Island Roy Allen (360)679-7331 (360)679-9567 Jefferson Klara Fabry (360)385-9160 360-437-2492 or 360-385-3831 King Harold Taniguchi (206)296-6590 (206)296-8100 Kitttitas Director (509)962-7523 (509)962-7523 Lewis Bill Forth (360)740-1123 (360)740-1105 Mason Joe Murray (360)427-7535 (360)427-7761 or (360)490-0276 Pager Okanogan Bill Verjrostek (509)422-7300 (509)826-3944 _ (509)422-7232 Pierce Will Kinase (253)798-7364 _ (253)798-3842 San Juan Ron Loewen (360)378-2114 (360)378-4151 Skagit P.W. Director (360)336-9400 Snohomish Jack Bilsborough (425)388-6442 (425)334-8829 Spokane Phil Barto (509)324-3429 (509)456-4209/pg#0275 Thurston Mike Karl (360)754-4376 (360)786-5449 Cap Com Walla Walla Phil Merrell (509)527-3241 (509) 527-3265 Whatcom Jeffrey Monsen (360)676-6692 (360)676-6681 Emer. Op. (360)676-6910 911 Ctr Whitman Dan Dunford (509)397-6206 509332-4501 Yakima Dan Hesse (509)574-2300 (509)574-2500 Sheriff CITIES Aberdeen Larry Bledsoe (360)533-4100 (360)533-5817 Almira Darrell Francis (509)639-2221 (509)639-2580 Mayor Anacortes Jim Pemberton (360)293-1919 (360)293-2038 Arlington Ken Reid (360)435-3811 (360)435-3811 Auburn Duty Officer (253)931-3060 (253)852-2121 Bainbridge Island Bill Bryan (206)842-2016 (206)842-1212 Bellingham Jack Garner (360)676-6961 (360)676-6896 Bellevue Dennis Vidnar (425)452-7840 (206)996-0186(pager) Bremerton Robert Tulp (360)478-7253 (360)415-6437 Bothell Robert McDonald (425)488-0118 (425)486-1254 Brewster Mike Shenyer (509)689-3464 (509)689-2331 Bridgeport Pat Gordon (509)686-4041 0-911 Buckley Arthur McGehee (360)829-3157 (360)829-3157 Bucoda Mayor (360)278-3525 (360)786-5449 Cap Com Camas Monte Brachmann (360)834-2457 (360)737-0592 1 Attachment 3/3/1999 Attachment Public Works Emergency Response Mutual Aid Agreement Signatory Agencies Signatory Agency Primary Contact Phone No. Emergency 24 Hour Phone No. Olympia Art O'Neal (360)753-8426 (360) 753-8333 Omak Fred Sheldon (509)826-1170 (509)826-0537 Oroville Rod Noel (509)476-2106 (509)476-2300 Orting Arnie Stapnes (360)893-2219 (360)829-3157 Pacific Maher Abed (253)833-2660 (253)833-2660 Pasco Robert Albers (509)545-3446 (509)539-6340 Port Angeles Jack Pittis (360)417-4801 (360)417-4970 Port Orchard Jay Cookson (360)876-2722 Kitsap Co. 911 Port Townsend Robert Wheeler (360)385-7212 (360)385-2626 Prosser Charlie George (509)786-7300 (509)786-7094 Pullman Lawrence Waters (509)334-4555 (509)332-2521 Quincy Ehman Sheldon or Duane Beattie (509)787-3523 (509)750-6501 Renton Greg Zimmerman (425)277-6211 ()-911 Richland Stanley Arlt (509)943-7460 (509)545-2763 Ritzville Larry Swift (509)659-1930 (509)659-1122 Rockford Carrie Roecks (509)291-4716 (509)291-4261 or (509)291-3300 Rock Island Jeff Spencer (509)884-1261 (509)421-6954 Roy Thomas Jacobs (253)843-1113 (253)843-1536 Ruston Kim Wheeler (253)761-0272 (253)759-3544 (253)594-3228 SeaTac Don Monaghan (206)439-4716 (425)228-0436 Sedro Woolley Dean Kluger (206)855-0111 - (206) 855-2252 Selah Joseph Henne (509)698-7365 (509)698-7365 or (509)248-0000 Shelton Dan Ward (360)426-3348 (360)426-3348 Skykomish Ted Cleveland (360)677-2388 (360)677-2591 St. John Larry Dickerson or Wayne Bly (509)648-3322 (509)648-3977 (509)648-3311 Stanwood Gary Armstrong (360)629-4577 (360)652-2184 (425)347-9794 (425)347-9795 Sultan Connie Dunn (360)793-1262 (425)267-1246 Tacoma Tom Benston (253)591-5480 Toledo Robert Lockard _(253)591-5576 (360)864-4565 (360)864-4564 (360)785-4849 Toppenish Jo Miles (509)865-4500 (509)865-4355 Tumwater Jay Eaton (360)7544150 (360)754-4150 Twisp— Gary McConnell (509)997-4081 (509)997-0440 Home (509)429-2781 Cellular Uniontown Leslee Miller (509)229-3805 (509)335-4555 Police Waitsburg Trina Cole (509)337-6702 (509)337-6371 Waverly Kynda Browning (509)283-4122 (509)283-4162 Woodway Randall Burns (206)542-4443 (425)339-9295 Yakima Dick Zais (509)575-6040 (509)575-6200 OTHER WSDOT Terry Simmonds (360)705-7857 (360)943-3323 ERSIGS.xIs 3 3/3/1999 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of October 7, 1997 ITEM TITLE: Public Works Emergency Response Mutual Aid Agreement SUBMIIl'ED BY: Department of Community and Economic Development Engineering Division CONTACT PERSON/TELEPHONE: Fred French, City Engineer / 575-6096 SUMMARY EXPLANATION: The attached letter and agreement from the Washington State Department of Transportation was developed by a statewide task force to improve the preparedness of governmental agencies throughout the state. The agreement establishes the framework for requesting or receiving disaster and emergency aid to or from other (signatory) agencies. The impetus for the development of this agreement is the recent concern of the possibility of a major earthquake or other disaster in the future. This agreement is not with any specific agency and no obligation accrues from participation. All of the agencies participating will have access to any and all other participants. The state will maintain a current listing of all participating agencies. Currently, 40 other agencies are signatory to this agreement. Resolution X Ordinance Contract _Other (Specify) Agreement for Emergency Response Funding Source , APPROVED FOR SUBMITTAL: � \� f\ City Manager STAFF RECOMMENDATION: I recommend that the City of Yakima participate in this agreement for the benefit of the citizens by adopting the attached resolution authorizing the City Manager and City Clerk to sign the attached agreement. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: October 1, 1997 11171Washington State - De=artment of Transportation Sid Morrison Secretary of Transportation To All Signatory Agencies Transportation Building P 0 Box 47300 Olympia, WA 98504-7300 December 15, 1998 Public Works Emergency Response iviutuai Aid Agreement Signatory Agencies Enclosed is the listing of signatory agencies to the Public Works Emergency Response Mutual Aid Agreement as of 12/15/98. Included in the listing are the agency contacts, phone numbers and their 24 hour numbers. The listing consists of 25 counties and 95 cities and WSDOT. We will update the list quarterly and forward a revised copy. It will also be accessible via the Internet on WSDOT's home page (http://www.wsdot.wa.gov), under the TransAid Service Center section. If you have any questions or comments, please contact me at (360) 705-7389. ST:ds Enclosure ersigag cc: Regional TransAid Engineers Sincerely, STEPHANIE TAX Operations Analysis TransAid ERSIGS.xis Public Works Emergency Response Mutual Aid Agreement Signatory Agencies Signatory Agency Primary Contact Phone No. Emergency 24 Hour Phone No. COUNTIES Adams Gale Kulm (503)659-3276 (509)659-1122 Benton County Engineer (509)786-5611 (509)628-0333 Chelan David Koberstein (509)664-5415 (509)664-5243 Clallam Joe Ciarlo (360)417-2305 (360)417-2459 Columbia Scott Smith (509)382-2534 (509)382-2518 Franklin Tim Fife (509)545-3514 (509)545-3510 Garfield Clay Barr (509) 843-3369 (509) 843-3493 Grant Michael Murray (509)754-6082 (509)754-4144 Island Roy Allen (360)679-7331 (360)679-9567 Jefferson Klara Fabry (360)385-9160 360-437-2492 or 360-385-3831 King Harold Taniguchi (206)296-6590 (206)296-8100 Kittitas Director (509)962-7523 (509)962-7523 Lewis Bill Forth (360)740-1123 (360)740-1105 Mason Joe Murray (360)427-7535 (360)427-7761 or (360)490-0276 Pager Okanogan Bill Verjrostek (509)422-7300 (509)826-3944 (509)422-7232 Pierce Will Kinne (253)798-7364 (253)798-3842 San Juan Ron Loewen (360)378-2114 (360)378-4151 Skagit P.W. Director (360)336-9400 Snohomish Jack Bilsborough (425)388-6442 (425)334-8829 Spokane Phil Barto (509)324-3429 (509)456-4209/pg#0275 Thurston Mike Karl (360)754-4376 (360)786-5449 Cap Com *Walla Walla Phil Merrell (509)527-3241 (509) 527-3265 Whatcom Jeffrey Monsen (360)676-6692 (360)676-6681 Emer. Op. (360)676-6910 911 Ctr Whitman Dan Dunford (509)397-6206 509332-4501 Yakima Dan Hesse (509)574-2300 (509)574-2500 Sheriff CITIES Aberdeen James Robertson (360)533-4100 (360)533-5817 Almira Darrell Francis (509)639-2221 (509)639-2580 Mayor Anacortes Jim Pemberton (360)293-1919 (360)293-2038 Arlington Ken Reid (360)435-3811 _ (360)435-3811 Auburn Duty Officer (253)931-3060 (253)852-2121 Bainbridge Island Bill Bryan (206)780-3708 (206)842-1212 Bellingham Jack Garner (360)676-6961 (360)676-6896 Bellevue Dennis Vidnar (425)452-7840 (206)996-0186(pager) Bremerton Robert Tulp (360)478-7253 (360)415-6437 *Bothell Robert McDonald (425)488-0118 (425)486-1254 Brewster Mike Shenyer (509)689-3464 _ (509)689-2331 Bridgeport Pat Gordon (509)686-4041 0-911 Buckley Arthur McGehee (360)829-3157 (360)829-3157 Bucoda Mayor (360)278-3525 (360)786-5449 Cap Com Camas Monte Brachmann (360)834-2457 (360)737-0592 1 Attachment 12/15/1998 Public Works Emergency Response Mutual Aid Agreement Signatory Agencies ISignatory Agency Primary Contact I Phone No. Emergency 24 Hour Phone No. Cathlamet Dave Smith (360)795-3203 (360)795-3242 Centralia Tom Reber (360)330-7674 (360)330-7681 Clyde Hill Mitch Wasserman (206)453-7800 (206)454-7187 or (206)999-7670 cellular Colfax Lewis Griffin (509)397-2861 (509)397-3416 Fire Dept. *College Place Paul Hartwig i (509)525-0510 (509)527-1960 Colton Bill Frye I (509)229-3712 (509)229-3717 Coulee City Mayor (509)632-5331 1-888-431-9911 Coupeville Cathy Rosen (360)678-4461 (360)678-4422 Creston Larry Haydon (509)636-3145 (509)636-3636 Deer Park Roger Krieger (509)276-8802 (509)276-8230 E2tnnvillc Russell 'Blount (360)832-3361 (360)893-6198 Ellensburg Tom Chini (509)962-7230 (509)925-8535 Elma Police Chief (360)482-3131 Grays Harbor 911 Everett Claire Olivers (425)257-8890 (425)257-8821 Everson Rick Holt (360)966-3411 (360)354-6210 Fairfield Sue Adams (509)283-2414 (509)283-2181 Mayor Farmington Royce Johnson (509)287-2500 Whitman Co. 911 George Wallace Bushman (509)785-5081 (509)785-6283 Gig Harbor Dave Brereton (253)851-8145 (253)530-6888 Harrah Garry Decker (509)848-2432 (509)848-3702 Hoquiam Rick Thomas (360)532-0892 (360)532-0892 Issaquah Brett Heath (425)837-3470 Kelso Bob Gregory (360)423-6590 (360)577-2686 Kennewick Roy Cross (509)585-4250 (509)585-4235 Kent Eddy Chu (253)859-3395 (253)859-3395 Kettle Falls .Joel Gassaway (509)738-6821 (509)684-5296 Sheriff Lakewood William Larkin (253)-512-2261 (253)988-3507 (253)798-3842 (253)404-2817(pager) Langley Rick Hill (360)221-4246 (360)221-4433 Latah Kynda Browning (509)286-3471 (509)283-4162 Leavenworth Mike Deason (509)548-5275 (509)782-3770 Longview LeRoy Gower (360)577-3375 (360)636-3598 Lynden Terry Klimpel (360)354-3446 (360)738-8683 Mansfield Bill Redfield (509)683-1112 (509)683-1974 Mattawa Judy Esser (509)932-4037 (509)932-4112 Medina Doug Schulze (425)454-9222 (425)993-9502 Mesa Teresa Standridge (509)265-4253 (509)265-4334 Mayor (509)265-4558 Clerk Moses Lake PW Supt (509)766-9224 (509)766-9230 Mossyrock Nanette Crocker (360)983-3300 (360)983-3392 Mtlake Terrace Mary Seabrands (425)776-1161 (}-911 Naches Russ Defields (509)653-2647 (509)454-6898 Newcastle Andy Dempsey (425)649-4444 (206)469-4210 pager Oak Harbor Mark Soptich (360)240-1608 (360)679-9567 Oakesdale Thomas Zornes (509)285-4020 (509)285-5210 *Olympia Art O'Neal (360)753-8426 (360) 753-8333 ERSIGS.xjs 2 Attachment 12/15/1998 Public Works Emergency Response Mutual Aid Agreement Signatory Agencies Signatory Agency Primary Contact Phone No. Emergency 24 Hour Phone No. Omak Fred Sheldon (509)826-1170 (509)826-0537 Oroville Rod Noel (509)476-2106 (509)476-2300 Orting Arnie Stapnes (360)893-2219 (360)829-3157 Pacific Maher Abed (253)833-2660 (253)833-2660 Pasco Robert Albers (509)545-3446 (509)539-6340 Port Angeles Jack Pittis (360)417-4801 (360)417-4970 Port Orchard Jay Cookson (360)876-2722 Kitsap Co. 911 Port Townsend Robert Wheeler (360)385-7212 (360)385-2626 Prosser Charlie George (509)786-7300 (509)786-7094 Pullman Lawrence Waters (509)334-4555 (509)332-2521 Quincy Ehman Sheldon or Duane Beattie (509)787-3523 (509)750-6501 Renton Greg Zimmerman (425)277-6211 0-911 Richland Stanley Arlt (509)943-7460 (509)545-2763 Ritzville Larry Swift (509)659-1930 (509)659-1122 Rockford Carrie Roecks (509)291-4716 (509)291-4261 or (509)291-3300 Rock Island Jeff Spencer (509)884-1261 (509)421-6954 Roy Thomas Jacobs (253)843-1113 (253)843-1536 Ruston Kim Wheeler (253)761-0272 (253)759-3544 (253)594-3228 SeaTac Don Monaghan (206)439-4716 (425)228-0436 Sedro Woolley Dean Kluger (206)855-0111 (206) 855-2252 Selah Joseph Henne (509)698-7365 (509)698-7365 or (509)248-0000 Shelton Dan Ward (360)426-3348 (360)426-3348 Skykomish Ted Cleveland (360)677-2388 (360)677-2591 St. John Larry Dickerson or Wayne Bly (509)648-3322 (509)648-3977 (509)648-3311 Stanwood Gary Armstrong (360)629-4577 (360)652-2184 (425)347-9794 (425)347-9795 Sultan Connie Dunn (360)793-1262 (425)267-1246 Tacoma Tom Benston (253)591-5576 (253)591-5480 Toledo Robert Lockard (360)864-4565 (360)864-4564 (360)785-4849 Toppenish Jo Miles (509)865-4500 (509)865-4355 Tumwater Jay Eaton (360)754-4150 (360)754-4150 Twisp Gary McConnell (509)997-4081 (509)997-0440 Home (509)429-2781 Cellular Uniontown Leslee Miller (509)229-3805 (509)335-4555 Police Waitsburg Trina Carter (509)337-6702 (509)337-6371 Waverly Kynda Browning (509)283-4122 (509)283-4162 Woodway Randall Burns (206)542-4443 (425)339-9295 Yakima Dick Zais (509)575-6040 (509)575-6200 OTHER WSDOT Terry Simmonds (360)705-7857 (360)943-3323 ERSIGS.xls 3 Attachment 12/15/1998