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HomeMy WebLinkAboutR-1997-072 Suspension of SSI to Jail InmatesRESOLUTION NO. R-97-72 A RESOLUTION authorizing the City Manager and the City Clerk to execute an Agreement and Addendums between the City of Yakima and the Social Security Administration for purposes of the City receiving incentive pay for providing certain information to the Social Security Administration. WHEREAS, under Section 1611(e)(1) of the Social Security Act, the Social Security Administration ("SSA") is authorized to pay the City for information that results in the suspension of payments to jail inmates who would otherwise receive Supplemental Security Income payments; and WHEREAS. before the SSA will make said payments, the SSA requires that the City execute the attached Agreement and Addendums with the SSA; and WHEREAS, the City desires to receive said payments from the SSA; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to receive these payments and execute the attached Agreement and Addendums with the SSA, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk are hereby authorized and directed to execute the attached and incorporated "Agreement between the Social Security Administration and the City of Yakima" and corresponding Addendums. The final Agreement and Addendums shall be approved as to form by the City Attorney. ADOPTED BY THE CITY COUNCIL this 20th day of 1997. ATTEST: City Clerk May ynn Buchanan, Mayor 1 AGREEMENT BETWEEN THE SOCIAL SECURITY ADMINISTRATION AND THE City Of Yakima, A Washington State Municipal Corporation Article I, Lecral Authority This agreement and any accompanying addenda set forth the terms under which the City of Yakima hereinafter referred to as the "City", agrees to furnish information to the Social Security Administration, hereinafter referred to as SSA, pursuant to sections 202 (x) (1) , 202 (x) (3) , 1611 (e) (1) (A) , and 1631(f) of the Social Security Act (Act), 42 U.S.C. §§ 402(x)(1), 402(x)(3), 1382(e)(1)(A), and 1383(f). These statutory provisions: prevent SSA from paying benefits to any individual for any month during which such individual is confined to a jail, prison or other penal institution or correctional facility pursuant to his or her conviction of an offense which is punishable by confinement for more than 1 year, regardless of the actual sentence imposed (title II of the Act); prevent SSA from paying benefits to certain other individuals for any month during which such individuals are confined by court order at public expense in connection with such an offense (title II of the Act), or require nonpayment of benefits to any individual for any month throughout which the individual is confined in a public institution (title XVI of the Act). Further, the agreement sets forth the responsibilities of SSA and the "City" under the Privacy Act of 1974, as amended by the Computer Matching and Privacy Protection Act of 1988, with respect to information obtained pursuant to the agreement, and takes into account SSA's responsibilities under section 1106 of the Act. SSA will also use the information provided by the "City" under authority of sections 205(j)(1)(A), 205 (j)(5), 1631(a)(2)(A)(iii) and 1631(a)(2)(E) of the Act, which require SSA to revoke certification for payment of benefits to representative payees under certain circumstances and investigate and monitor the performance of such representative payees. (See also 20 C.F.R. 404.2050; 416.655). The incarceration or confinement of a representative payee is a circumstance which SSA will consider under the above referenced representative payee provisions. The agreement also sets forth the responsibilities of SSA and the "City" with respect to information obtained pursuant to the agreement. This agreement and any accompanying addenda supersede any similar agreement entered into previously under the above- cited statutory provisions by the "City" and SSA concerning computerized records of confined individuals or inmates of public institutions. 2 Article II, Purpose The purpose of the agreement is to establish conditions for a matching operation which will identify individuals described in this agreement and any addenda to this agreement who: o Are subject to the title II benefit nonpayment provisions in section 202(x)(1) of the Act affecting prisoners and certain other individuals in the old -age, survivors and disability insurance programs administered by SSA, and/or o Are subject to the title XVI supplemental security income (SSI) eligibility restrictions in section 1611(e)(1)(A) of the Act applicable to individuals in public institutions under the SSI program which provides payments to aged, blind and disabled recipients with income and resources at or below levels established by law and regulations, and/or o Are subject to the above provisions of the Act applicable to individuals serving as representative payees on behalf of other entitled beneficiaries. As the recipient agency using the match results in its programs, SSA will publish in the Federal Register the notice of this matching program, as required by the Privacy Act. The main body of this agreement by itself applies only to prisoners covered by section 202(x)(1)(A)(1); i.e, individuals confined pursuant to a conviction for an offense punishable by imprisonment for more than 1 year and any affected individuals covered by the above -referenced representative payee provisions. Separate addenda are attached to include within the terms of this agreement any other confined individuals covered by provisions of section 202(x)(1)(A)(ii) and individuals who are residing in public institutions and are covered by section 1611(e)(1)(A). The "City" component responsible for the activity covered by this agreement is the Yakima Police Department Detention Facility. The responsible SSA component is the Office of Program Benefits Policy. SSA contact persons for specific agreement activities are described in article XV of this agreement. 3 Article III, Definitions A. "Source Jurisdiction" means the agency disclosing records to be used in this matching program. B. "Disclosure" means the release of information (data) with or without the consent of the individual(s) to whom the information pertains. C. "Incarcerated Individuals" are individuals who are under a sentence of confinement, pursuant to conviction of an offense punishable by imprisonment for more than 1 year (regardless of the actual sentence imposed), to a jail, prison or other penal institution or correctional facility, including any facility which is under the control and jurisdiction of the agency in charge of the penal system or any facility in which convicted criminals can be incarcerated. D. "Confinement", for purposes of individuals whose records are covered by this agreement, refers to incarceration in a jail, prison or other penal institution or correctional facility pursuant to conviction for an offense punishable by imprisonment for more than 1 year (an expanded definition pertaining to additional confined persons may be included in addenda, if any, to this basic agreement). An individual may be considered confined even though he/she is temporarily or intermittently outside of that facility; e.g., on work release, attending school, hospitalized. However, such an individual is not considered confined during any month throughout which the individual is residing outside such institution at no expense (other than the cost of monitoring) to the institution or the penal system or to any agency to which the penal system has transferred jurisdiction over the individual. E. "SSN" means Social Security number. F. "Recipient Agency" means the agency receiving records from a Source Jurisdiction for use in a matching program. G. "Record" means any item, collection or grouping of information about an individual that is maintained by an entity including, but not limited to, the individual's criminal history, name, Social Security number, date of birth, gender, dates of confinement, place of confinement and prisoner status. 4 Article IV, Description of Records to be Matched A. General o The Source Jurisdiction will identify incarcerated individuals (and individuals described in any addenda to this agreement) for SSA; o SSA will determine which of these individuals are receiving Social Security benefits and/or SSI payments or are serving as representative payees for benefit recipients. B. Source Jurisdiction Records o These records are compiled from Yakima Police Department Detention Facility Records System. o The content of the records is described in article VI. o All records will be prepared and transmitted as prescribed in article VI with clear identification of the record source. C. SSA Records The incoming prisoner records will be matched with data from these SSA systems of records: The Master Beneficiary Record (MBR) HHS/SSA/OSR 09-60-0090, the Supplemental Security Income Record (SSR) HHS/SSA/OSR 09-60-0103, and the Master Files of Social Security Number Holders and SSN Applications HHS/SSA/OSR 09-60-0058 (Alphident) and the Master Representative Payee File (MRPF) HHS/SSA/ORSI 09-60-0222. 5 Article V, Justification and Anticipated Results of the Matching Program This matching activity is necessary as the Social Security Act requires non-payment of benefits to certain individuals affected by this matching program. Matching is believed to be the most efficient and comprehensive method of collecting and comparing this information. Computer matching is also believed to be the most efficient means of accomplishing this. There is no other administrative activity that could be employed to accomplish the same purpose with the same degree of efficiency. SSA expects to save approximately 20 million dollars nationally over the period of 18 months by performing the matching program. Based on experience with previous matches conducted for the same purpose, SSA estimates that its national costs for this program will be 2 milion dollars. The Source Jurisdiction does not expect any savings to result from the program. The Source Jurisdiction's estimated costs are $250.00. Article VI, Functions to be Performed A. The Source Jurisdiction agrees to furnish SSA with an electronic file/record containing data on incarcerated individuals as defined in article III (and other individuals described in any addenda to this basic agreement). These data are to be submitted monthly (insert time frame, monthly reporting preferred) showing the individuals admitted during the reporting period. The data are to be submitted to SSA as soon as possible after the end of the reporting period taking into account the time needed to have the required data elements entered into the prisoner data base. 1. Volume of Records to be Matched The Source Jurisdiction will provide identifying information on approximately 120 incarcerated individuals (and individuals described in any addenda to this agreement) within its jurisdiction. 2. Accuracy of Records to be Matched Source Jurisdiction Records: The Source Jurisdiction estimates that about 80 percent of the names and SSNs that it will provide to SSA will be accurate. This estimate is based on past experience. The names and SSNs will be obtained from Yakima Police Department Detention Facility Records System. 6 SSA Records: Based on internal consistency checks and SSN/name verification procedures before a payment record is created, SSA estimates that at least 99 percent of the name and SSN information on the MBR and the SSR is accurate. 3. SSA Data Elements to be Matched o MBR:The individual's SSN and payment status; o SSR: The individual's SSN, confinement, and payment status o Alphident: The individual's name, date of birth and gender. NOTE:Before the match is conducted in SSA's central office, the incoming SSNs will be verified using the Enumeration Verification System (EVS), and only SSNs considered verified will be used in the match. The EVS is described in the attached EVS User's Package for Prison Systems. Alphident Use The Alphident file is used under this agreement to locate individuals in SSA's records where a prison system has indicated to SSA that one or more individuals is/are incarcerated, and has either failed to provide an SSN for the named individual(s) or provided the wrong SSN. The Alphident allows SSA to locate the SSN by utilizing all electronic systems currently available. The name and date of birth codes provided by the prison system are matched against SSA's Alphident file. Where both of these codes match similar codes on only one record in SSA's file, SSA assumes that the SSN which SSA has in its file associates with the matched name and date of birth belonging to the person named in the prison system's files. SSA then treats the individual whose SSN was generated through the Alphident as it does individuals whose SSN was provided by the prison and matched SSA's records. That is, SSA follows the procedures detailed in the matching agreement for information resulting from a match before adjusting an individual's title II or title XVI benefits. 7 In addition to the above process, SSA uses a second process to locate SSNs in circumstances where none of the records on SSA's file match both the name and date of birth given for an individual on the prison system's file. If a single SSN is located for an individual whose name in SSA's records matches the name given in a prison system's files, SSA assumes that the SSN associated with the matching record belongs to the person named in the prison system's files despite the inconsistent dates of birth. SSA then considers this a matched item and follows the procedures detailed in the matching agreement before adjusting title II or title XVI benefits. B. The Source Jurisdiction agrees to provide the following data elements for each incarcerated individual: o Name (if there is more than one name per individual, make a separate entry for each name) o SSN o Date of Birth o Gender o Dates of Confinement o Place of Confinement (i.e., provide SSA with the address(es) of prison(s) where the prisoner(s) can be located, or use SSA's four -character, alphanumeric correctional facility address codes as the prisoner location code, or any codes agreed upon by SSA and the City of Yakima) o Status - incarcerated individual, certain other individual confined in an institution at public expense, or other confined individual (NOTE: This element is requested for all individuals described in the basic agreement and any addenda required.) o Any and all other data elements or combinations thereof as specified by SSA and found in the most current EVS package. 8 C. The Source Jurisdiction agrees to send the records to one of the following addresses. In sending electronic files to SSA, the address is: Tape Operations Section Attention: Outside Agency National Computer Center, SSA 6201 Security Blvd. Baltimore, MD 21235 In sending disk records to SSA, the address is: SSA, DOS, DES Metro West Bldg. P.O. Box 1600 Baltimore, MD 21201 9 Article VII, Records Usage, Duplication and Redisclosure Restrictions SSA agrees to the following limitations on the use of the incoming electronic files, the data contained therein and the records generated by the match: A. That the Source Jurisdiction file and the records created by the match will be used and accessed only for the purposes stated in this agreement. B. That the Source Jurisdiction file and the records created by the match will not be duplicated or disseminated within or outside SSA other than redisclosures under conditions set forth in item F of this article to other Federal agencies which are required by law to have this same information. C. That the Source Jurisdiction file and the records created by the match will be provided adequate security as agreed upon. D. Not to create a separate file or system which consists of information concerning only those individuals who are involved in the specific matching program. E. Not to use the Source Jurisdiction to extract information about nonmatched individuals for any purpose. F. To the extent that SSA wishes to redisclose any information provided by the Source Jurisdiction or generated by this match to other Federal agencies which are required by law to have this same information, such redisclosure shall be subject to the requirements of the Privacy Act, as amended, wherever applicable. Records generated by this matching agreement shall be redisclosed to the Health Care Financing Administration, Railroad Retirement Board, Department of Labor, the Department of Veterans Affairs and the Office of Child Support Enforcement. No other such redisclosure arrangements shall be implemented without prior notice to the Source Jurisdiction and written permission of the Source Jurisdiction. Such permission shall not be given unless the redisclosure is required by law or essential to the conduct of this matching program. G. The Source Jurisdiction matching files remain the property of the City of Yakima and will be returned or destroyed when the necessary matching activity under the agreement has been completed as provided in article VIII below. 10 Article VIII, Procedures for Retention and Timely Destruction of Identifiable Records SSA agrees to follow these procedures for the retention and timely destruction of identifiable records: A. With regard to records which the Source Jurisdiction does not wish returned, SSA will retain all identifiable records received or generated for the period of time required for any processing related to the matching program and will then destroy the records by heat and/or demagnetization within 12 months, unless the information has to be retained in individual claims files in order to meet evidentiary requirements. In the latter instance, SSA will retire identifiable records in accordance with the Federal Records Retention Schedule (44 U.S.C. 3303a). B. When data are received on electronic files, SSA will return the files to the source within 12 months. If the Source Jurisdiction does not wish the files returned, SSA will destroy such electronic files by demagnetization and heat, as indicated above, within the same 12 month period. These same procedures pertain to disk records. Article IX, Notice, Verification, and Opportunity to Contest Match Data SSA agrees: A. To notify all individuals who apply for benefits that information obtained through matching programs may be used by SSA in determining eligibility for benefits. B. To provide notices to all beneficiaries describing SSA's matching activities following Office of Management and Budget guidelines. In addition to the specific notice of this matching program, to be published in the Federal Register by SSA, SSA's notice consists of a general notice in the Federal Register and periodic mailing to all beneficiaries/ recipients describing SSA's matching activities. C. To verify information obtained under this agreement prior to initiating any adverse action against an affected beneficiary. 11 D. That before taking any adverse actions based on the information received from a match obtained under this agreement, SSA will confirm, through its standard verification procedures (e.g., examining SSA claims folder(s) and making personal contacts) in accordance with its Program Operations Manual System, that the SSN belongs to the individual and that the individual is confined. In addition, SSA will provide all individuals for whom SSA decides such adverse action is necessary with the following information: 1. That SSA has received information which indicates that the individual is confined under the jurisdiction of a named prison system or is an inmate of a public institution beginning (month/year). 2. For actions under section 202(x)(1), that the confinement resulted from conviction for the commission of an offense punishable by confinement of more than one year, regardless of the actual sentence imposed, and for actions under section 1611(e) (1) (A) , that the individual is an inmate of a public institution, and that benefits/payments must therefore be suspended or stopped pursuant to applicable statutory requirements. 3. For actions under title II, that if the individual fails to contest the validity of the adverse information within 30 days, SSA will assume that the data is correct and will make the necessary adjustment to the individual's payment. Further, that the individual has 60 days after the date he or she receives the notice to request reconsideration of the agency's determination. For actions under title XVI, that if the individual fails to contest the validity of the adverse information within 10 days, SSA will assume that the data is correct and will make the necessary adjustment to the individual's payment. Further, that the individual has 60 days after the date he or she receives the notice to request reconsideration of the agency's determination. 4. SSA is responsible for determining the most suitable representative payee to receive title II and title XVI payments. For title II and title XVI actions under the representative payee provisions cited in Article I of this agreement, in addition to notices provided to any affected Social Security beneficiary or SSI recipient, that the representative payee receiving notice has 30 days to contest the Agency's decision to change representative payee for the affected beneficiary or recipient based in part on the current payee's incarceration or confinement under applicable provisions of the Act and regulations requiring revocation of 12 certification of payment to certain representative payees and monitoring of representative payee performance by SSA. NOTE:SSA's final decision on the representative payee issue does not affect the eligibility or entitlement of the individual to the continued receipt of Social Security benefits or supplemental security income payments. In the event that there is any adverse effect on the monthly benefit payments to the beneficiary or recipient as a result of this match, if a decision is made to change the representative payee, the beneficiary or recipient will receive notice of the change as provided in sections 205(j) (2) (E) (ii) and 1631(a) (2) (B) (xi) of the Act. Article X, Comptroller General Access SSA and the Source Jurisdiction agree that the General Accounting Office (Comptroller General) may have access to all SSA and City of Yakima records as necessary in order to verify compliance with this agreement. Article XI, Security Procedures The following minimum safeguards will be afforded to the data provided by the Source Jurisdiction and the records created by the match. A. Access to the data will be restricted to only those authorized employees and officials who need it to perform their official duties in connection with the intended use of the data; B. The data will be stored in an area that is physically safe from access by unauthorized persons during duty hours as well as nonduty hours or when not in use; C. The data will be transported under appropriate safeguards consistent with the manner in which it is stored and processed; D. The data will be processed under the immediate supervision and control of authorized personnel in a manner which will protect the confidentiality of the data, and in such a way that unauthorized persons cannot retrieve the data by means of computer, remote terminal or other means; E. All personnel who will have access to the data will be advised of the confidential nature of the information, the safeguards required to protect the information, and the sanctions for noncompliance contained in section 1106(a) of the Act and/or other appropriate Federal statutes; 13 F. SSA and the Source Jurisdiction reserve the right to make onsite inspections or other provisions for auditing compliance with this agreement; and G. The Source Jurisdiction and the SSA Data Integrity Board reserve the right to monitor compliance of systems security requirements during the lifetime of this agreement and of any 12 -month extension of this agreement. Article XII, Remote Terminal Access SSA will not allow remote terminal access to any electronic files provided under the terms of this agreement. Article XIII, Reimbursement The Source Jurisdiction agrees to provide the prisoner information at no cost to SSA. Article XIV, Term of the Agreement This agreement and related matching activity will be effective 30 days after notice of the matching program has been published in the Federal Register or 40 days after submission of the model agreement upon which this agreement is based to Congress and the Office of Management and Budget, or after both parties to the agreement have signed the agreement, whichever is later, and will continue for a period of 18 months from the effective date. Within 3 months prior to expiration of this agreement (i.e., 15 to 18 months after the effective date), the respective City of Yakima and the SSA Data Integrity Board (DIB) may approve an extension of 1 year pursuant to 5 U.S.C. § 552a(o) (2) (D) . In order to renew the Agreement, both SSA and the "City" must certify in writing that: A. The matching program will be conducted without change; and B. The matching program has been conducted in compliance with this original agreement. If either party does not want to renew this agreement, it should notify the other of its intention not to renew at least 90 days before the end of the then -current period. This agreement may only be changed by a written modification to this agreement which is signed by both parties and is approved by the SSA DIB. 14 This agreement may be terminated at any time with the consent of both parties. Either party may singly terminate the agreement upon written notice to the other party; in which case, the termination shall be effective 90 days after the date of the notice or at a later date specified in the notice. Article XV, Persons to Contact A. The SSA contact for policy questions concerning the matching operation is William Browne, Office of Program Benefits Policy, 3-A-25 Operations Building, 6401 Security Boulevard, Baltimore, Maryland 21235, (410) 965-7685. B. The SSA contact for questions concerning the matching agreement is Tim DeHoff, Office of Program and Integrity Reviews, 3-J-3 Annex Building, 6401 Security Boulevard, Baltimore, Maryland 21235, (410) 965-3891. The FAx number is (410) 966-4337 C. For technical questions concerning the computer operation itself, the system contact is Paul Swanenburg, Chief Data Exchange Branch, 3-L-16 Operations Building, 6401 Security Boulevard, Baltimore, Maryland 21235, (410) 965-5454. D. The Source Jurisdiction contact for the matching operation is: Captain Pete Adkins 200 S. 3rd St. Yakima, WA 98901 (509) 575-6294 Signature 15 In witness whereof, the parties hereby execute this agreement. FOR THE CCDMMISSIO ROF SOCIAL SECURITY BY RE.GtopAL C oM M ! 65 10NE'72-- (TITLE) FOR THE REPORTER THE CITY OF YAKIMA BY CITY MANAGER` ATTEST: BY ��`�t�✓�i�l�L`�ef CITY CLEE.K DATE -97 DATE a -q 1 ADDENDUM (Type I) TO THE AGREEMENT BETWEEN THE SOCIAL SECURITY ADMINISTRATION AND THE City Of Yakima, A Washington State Municipal Corporation This addendum to the basic agreement expands the universe of individuals about whom the City of Yakima is capable of providing and willing to provide information to the Social Security Administration (SSA). The City of Yakima agrees to provide to SSA, in addition to information outlined in the basic agreement, information concerning other confined individuals, pursuant to section 1611(e)(1)(A) of the Act, 42 U.S.C. § 1382(e)(1)(A). As outlined in the basic agreement, this statutory provision requires non-payment of benefits to an individual for any month throughout which the individual is an inmate of a public institution (title XVI program). Elements regarding the relevant matching program as a whole in the basic agreement remain in force for the expanded definition and data records as well as for those definitions and data records outlined in the basic agreement. Expanded Definition The definition of individuals to be added to the basic agreement follows: "Other Confined Individuals", for purposes of this agreement, includes individuals who are confined to a jail or similar facility throughout any month during the period covered by this agreement. Such an individual remains confined if transferred from one such public institution to another or if temporarily absent from such an institution or if he or she is born in the institution during the month and resides in the institution the rest of the month, or resides in the institution as of the beginning of a month and dies in the institution during the month. Data Elements for Other Confined Individuals 1. Name (provide all names the individual has been known to use) 2. Social Security Number (provide all numbers the individual has been known to use) 3. Date of Birth (known or alleged) 4. Gender 5. Dates of Confinement 6. Place of Confinement (i.e., provide SSA with the address(es) of institution(s) where the individual(s) can be located; or, in the case of individuals who are inmates of correctional facilities, use SSA's four -digit, alphanumeric correctional facility address codes as the prisoner location code; or use any code agreed upon by SSA and the City of Yakima) 7. Status - incarcerated individual, certain other individual confined in an institution at public expense, or other confined individual. (NOTE: This element is requested for all individuals described in the basic agreement and any addenda required.) 8. Any and all other data elements or combinations thereof as specified by SSA and found in the most current EVS package. NOTE: Before the matching program is conducted in SSA's central office, the incoming SSNs will be verified, and only SSNs considered verified will be used in the matching program. 3 Signature In witness whereof, the parties hereby execute this addendum to the basic agreement. FOR THE COMM S IONER •F SOCIAL SECURITY BY�°� •/' DATE t-13 `7J COMM tss10)Jeil-- R�C�i ®i)AtL (TITLE) FOR THE REPORTER THE CITY OF YAKIMA DATE BY CITY MANAGER ATTEST: BY 111.-( L C,R. CITY C1ERK / CITY COrf Rik(' 7 FP 'RREsmmc 7i ilk: ADDENDUM (Type II) TO THE AGREEMENT BETWEEN THE SOCIAL SECURITY ADMINISTRATION AND THE City Of Yakima, A Washington State Municipal Corporation This addendum to the basic agreement expands the universe of individuals about whom the State or local jurisdiction is capable of providing and willing to provide information to the Social Security Administration (SSA). The City of Yakima agrees to provide to SSA, in addition to information outlined in the basic agreement, information concerning certain other individuals, pursuant to section 202(x)(1) of the Act, 42 U.S.C. § 402(x)(1). This statutory provision prevents SSA from paying benefits to any individual for any month during which such individual is confined to an institution at public expense in connection with his or her commission of a crime which carries a sentence of confinement for more than 1 year, regardless of the actual sentence imposed (title II program). A definition of certain individuals who are confined at public expense and are covered by the above-cited statutory provision is contained in this addendum. Elements regarding the matching program as a whole in the basic agreement remain in force for the expanded definitions and data records as well as for those definitions and data records outlined in the basic agreement. Expanded Definition The definitions for individuals to be added to the basic agreement follow: "Certain Other Individuals Confined at Public Expense" are individuals confined by court order in any institution at public expense in connection with - (A) A verdict or finding that the individual is guilty but insane, with respect to an offense punishable by imprisonment for more than 1 year; or (B) A verdict or finding that the individual is not guilty of such an offense by reason of insanity; or (C) A finding that the individual is incompetent to stand trial under an allegation of such an offense; or (D) A similar verdict or finding with respect to such an offense based on similar factors (such as a mental disease, a mental defect or mental incompetence). Such an individual is considered confined until: (1) He or she is released from the care and supervision of such institution; and (2) Such institution ceases to meet the individual's basic living needs. 2 Data Elements for Certain Other Individuals Confined at Public Expense 1. Name (provide all names the individual has been known to use) 2. Social Security Number (provide all numbers the individual has been known to use) 3. Date of Birth (known or alleged) 4. Gender 5. Dates of Confinement 6. Place of Confinement (i.e., provide SSA with the address(es) of institution(s) where the individual(s) can be located, or use SSA's four -digit, alphanumeric correctional facility address codes as the prisoner location code, or any code agreed upon by SSA and the City of Yakima) 7. Status - incarcerated individual, certain other individual confined in an institution at public expense, or other confined individual. (NOTE: This element is requested for all individuals described in the basic agreement and any addenda required.) 8. Any and all other data elements or combinations thereof as specified by SSA and found in the most current EVS package. NOTE: Before the matching program is conducted in SSA's central office, the incoming SSNs will be verified, and only SSNs considered verified will be used in the matching program. 3 Sicinature In witness whereof, the parties hereby execute this addendum to the basic agreement. FOR THE CO ISSION OF SOCIAL SECURITY BY (AA, cE7 DATE -' 3 RL.,C2 t» -A _ GOMMt35io��2_. (TITLE) FOR THE REPORTER THE CTTY OF YAKIMA BY °, N-�; CITY MANAGER ATTEST: BY \l CI Y CLRK J DATE (5X3 7 CITY CONTRACT Rc UllOP BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. / For Meeting of - 5/20/97 ITEM TITLE: Consideration of a Resolution authorizing the City Manager and the City Clerk to execute an Agreement and Addendum between the City of Yakima and the Social Security Administration for purposes of the City receiving incentive pay for providing certain information to the Social Security Administration. SUBMITTED BY: Chief Don Blesio Capt. Pete Adkins CONTACT PERSON/TELEPHONE: Chief Blesio - 575-6211 Capt. Pete Adkins - 575-6294 SUMMARY EXPLANATION: The Social Security Administration is authorized to pay the City for information that results in suspension of payments to jail inmates receiving Supplemental Social Security Income payments. The Social Security Administration requires the attached agreement and addendums to be executed for the City to receive such payments. This is a technical amendment to the agreement adopted on April 1, 1997. Resolution X Ordinance Contract Other (Specify) Funding Source APPROVED FOR SUBMITTAL: ��,=-� City Manager STAFF RECOMMENDATION: It is recommended the Council enact the resolution authorizing amendment of this agreement. COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-97-72