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HomeMy WebLinkAboutR-1997-069 Nobel EngineeringRESOLUTION NO. R-97- 69 A RESOLUTION authorizing and directing the City Manager and the City Clerk of the City of Yakima to execute an agreement with Nobel Engineering, Inc., an engineering firm, for the preparation of a site plan and associated details for the installation of a day detention facility at the corner of East Spruce and South Third Streets. WHEREAS, the City of Yakima has elected to provide for a day detention facility by the installation of modular buildings on property owned by the City of Yakima and located at the corner of East Spruce and South Third Streets here in the City of Yakima; and WHEREAS, the City of Yakima acknowledges the need to prepare a site plan for the installation of said facility; and WHEREAS, the City of Yakima desires to engage Nobel Engineering, Inc., an engineering firm, on an independent contractor basis for the preparation of a site plan and associated details; and WHEREAS, Nobel Engineering, Inc., has the expertise and experience necessary to provide said independent contractor services and is willing to provide such services in accordance with the terms and conditions of the attached Agreement; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to enter into an Agreement with Nobel Engineering, Inc., in accordance with the terms and conditions of the attached Agreement, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk of the City of Yakima are hereby authorized and directed to execute the attached and incorporated Agreement with Nobel Engineering, Inc., an engineering firm, for the preparation of a site plan and associated details for the installation of modular buildings for a day detention facility at the corner of East Spruce and South Third Streets, and the City Manager is further authorized to take all necessary and prudent actions to complete the sister plan and associated documents, including procuring those services listed in Appendix "A" of the attached Agreement, provided that the cost of such aggregate services shall not exceed the amount authorized by YMC § 1.80.040. ADOPTED BY THE CITY COUNCIL this 6th y of Ma _, 1997. ATTEST. Buchanan,, Mayor City Clerk Ilkl+c,/notvl lu AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES THIS AGREEMENT is made and entered into this day of , 1997 by and between the City of Yakima, a municipal corporation, (herein referred to as "the City"), and Nobel Engineering, Inc., a Washington corporation, (herein referred to as "NEI"). WHEREAS, the City of Yakima desires to engage NEI to perform professional engineering services to prepare a site plan for the installation of modular buildings for a day detention facility at the corner of East Spruce and South Third Streets on an independent contractor basis; and WHEREAS, NEI has the experience and expertise necessary to provide said independent contractor services and is willing to provide such services. NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements set forth herein, it is agreed by and between the City and NEI as follows: 1. Services. NEI shall perform, to the best of its ability, services for the preparation of a site plan and associated details for the installation of modular buildings for a day detention facility at the corner of East Spruce and South Third Streets in the City of Yakima. Said services for the project are to include, but are not limited to: a. Meet with appropriate City officials to determine the specific requirements of the project; b. Conduct a topographic survey of the site based upon existing property pins. Legal surveying, if required to establish property pin locations is not part of this Agreement. If surveying becomes necessary, this service can be provided on a time and materials basis per the rate schedule attached hereto as Appendix "A"; c. Prepare the site plan for the proposed buildings including the following items; i. Building locations ii. Parking lot layout Sidewalks iv. Utility service locations v. Lighting layout vi. Grading and drainage plan vii. Irrigation system to the landscaped areas; d. Specifications for the above site improvements will be prepared and included as a separate document. Page 1 of 4 Ilk) agr/nobc1 contract/Jw 2. Responsibilities of City. The City will: a. Provide full information as to the requirements for this project; b. Make readily available all information pertinent to the duties under Section 1. 3. Term. The term of this Agreement shall commence on May 12, 1997, and shall terminate on December 31, 1997. Completion of the site plan drawings and specifications will be within 30 days of May 12, 1997. 4. Consideration. The City shall pay NEI the single lump sum of Three Thousand Nine Hundred and No/ 100 Dollars ($3,900.00) upon completion of services. Upon completion of services, NEI shall submit to the City a Notice of Completion and Request for Payment. The City shall make payment to NEI within 30 calendar days of receipt of said statement. 5. Independent Contractor. The parties agree that NEI is an independent contractor with the responsibility and authority to control and direct the performance of the details of the work described herein, in accordance with the terms and conditions of this Agreement. The implementation of contracted activities and the results to be achieved are solely the responsibility of NEI. No agent, employee, subcontractor, or representative of NEI shall be deemed to be an employee, agent, servant, or representative of the City for any purpose, and the employees, agents, subcontractor, or representative of NEI are not entitled to any of the benefits the City provides for its employees. NEI will be solely and entirely responsible for its acts and for the acts of its agents, employees, subcontractors, or otherwise, during the performance of this Agreement. 6. Taxes and Assessments. NEI shall be solely responsible for compensating its employees and for paying all of the related taxes, deductions, and assessments, including but not limited to, federal income tax, FICA, social security tax, assessments for employment industrial injury, and other deductions from income which may be required by law or assessed against either party as a result of this Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement, NEI shall pay the same before it becomes due. 7. Discrimination. During the performance of this Agreement, NEI shall not discriminate upon the basis of race, color, sex, religion, national origin, creed, marital status, political affiliation, or the presence of any sensory, mental, or physical handicap. 8. Compliance with Law. NEI agrees to perform those services under and pursuant to this Agreement in full compliance with any and all applicable laws, rules, and regulations adopted or promulgated by any Page 2 of 4 Ilk) agr/nobel contract/jw governmental agency or regulatory body, whether federal, state, local or otherwise. 9. No Insurance. It is understood that the City does not maintain liability insurance for NEI and/or its employees. 10. Indemnification. NEI shall defend, indemnify, and hold harmless the City from any and all claims or liabilities, including attorneys' fees, arising out of NEI's negligent performance of this Agreement. 11. Delegation of Professional Services. The services provided for herein shall be performed by NEI, and no person other than regular associates or employees of NEI shall be engaged upon such work or services except upon written approval of the City. 12. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not be assigned or transferred, in whole or in part, by NEI to any other person or entity without the prior written consent of the City. In the event that such prior written consent to an assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of NEI stated herein. 13. Additional Services. During the term of this Agreement, NEI agrees to provide additional engineering services at the rates quoted in the attached Appendix "A." Such services shall be provided under the terms and conditions of this Agreement. 14. Termination. This Agreement may be terminated by either party at any time after first having given ten (10) days written notice. Termination may be with or without cause. 15. Waiver of Breach. A waiver by either party hereto of a breach of the other party hereto of any covenant or condition of this Agreement shall not impair the right of the party not in default to avail itself of any subsequent breach thereof. Leniency, delay or failure of either party to insist upon strict performance of any agreement, covenant or condition of this Agreement, or to exercise any right herein given in any one or more instances, shall not be construed as a waiver or relinquishment of any such agreement, covenant, condition or right. 16. Governing Law. This Agreement is governed by the laws of the State of Washington. 17. Severability. If any portion of this Agreement is changed per mutual agreement or any portion is held invalid, the remainder of the Agreement shall remain in full force and effect. 18. Integration. This written document constitutes the entire Agreement between the City and NEI. No changes or additions to this Agreement shall Page 3 of 4 Ilk) agr/nobcl contract/Jw be valid or binding upon either party unless such change or addition be in writing and executed by both parties. 19. Notices. Unless states otherwise herein, all notices and demands shall be in writing and shall be sent to the parties to their addresses as follows: To City: To NEI: City Manager City Hall 129 N. 2nd St. Yakima, WA 98901 Nobel Engineering, Inc. 415 North First Street Yakima, WA 98901 or to such other addresses as the parties may hereafter designate in writing. Notices and/or demands shall be sent by registered or certified mail, postage prepaid. Such notices shall be deemed effective when mailed or hand delivered at the addresses specified above. 20. Venue. The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court of Washington in and for Yakima County, Washington. CITY OF YAKIMA BY: R. A. Zais, -Jr. City Manager NOBEL ENGINEERING, INC. Dale R. Nobel, P. " -- Principal —Principal Dated: ,J Dated: ATTEST: By: City Clerk Dated: City Contract No. 41--53 --53 A- q'7 -G9 Page 4 of 4 (lk agr/nobcl contract/Jw 1 Nobel Engineering, Inc. 415 N. 1 st St/FAXO94964. Yakima WA 98901 (509) 574-0863 . OF F29 -,T y_ ENGINEERING SERVICES RATE SCHEDULE 1997. Principal Engineer: $ 76/Hour Engineering/CAD Technician: $ 55/Hour Administrative/Clerical: $ 35/Hour 2 -man Survey Crew: $ 95/Hour Subconsultants for testing services shall be billed at cost plus 10%. Invoices will be submitted monthly with full payment due within 10 days of invoice date. A percentage rate of 1 1/2 % per month, 18% annually, will be charged on all past due accounts Nobel Engineering, Inc., will be entitled to reasonable attorney's fees and court costs if incurred in collection of this invoice. APPENDIX A April 20, 1997 EXHIBIT VII Nobel Engineering, Inc. 41.51. 1st St -. Yakima WA 98901 (509) 574-0863}Q9) 574-0864 0.9 ‹. ; * * Irrigation system to the landscaping areas ( Plant Species and piping/sprinkler system within the landscaping areas will be by others at a later date) ** Specifications for the above site improvements will, be prepared and included as a separate document. This proposal does not include any services associated with the bidding and construction phases of the project. NEI will of course like to provide these services if needed and agree to do so based upon the attached rate structure. Time Schedule. Completion of the Site plan drawings and specifications will be completed within 30 days from the notice to proceed by the City of Yakima. Compensation: Compensation will be based upon a Lump sum payment of $3900 upon completion of the documents. Additional services as requested by the City will be charged based upon the attached rate structure. Thank you for the opportunity to submit this proposal. We are looking forward to being of service to the City of Yakima. Sincerely, ------S-- aki---- Dale R. Nobel, P E. Principal, Nobel Engineering Inc. Proposal accepted by: City of Yakima ITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. / For Meeting Of 5/6/97 Report on Municipal Court Status and Legislative Action for Probation Services Center Construction Department of Finance & Budget Municipal Court Police Department CONTACT PERSON/TELEPHONE: John Hanson, `.'.ii 70 Judge Martin, • ►►120 Chief Blesio, 575-6200 SUMMARY EXPLANATION: Background As of January 1, 1997, the City Municipal Court and Probation Services Office began operation. The purpose of this report is to update the status of the Court and Probation Services Operation; provide the City Council with options and financing the recommendation to provide for an interim facility to house the City's Day Detention Program and Probation Offices. Budget Status The Municipal Court/Probation Services Budget for 1997 was authorized at $669,098. Because of some minor budget adjustments attributable to Health Benefit expenditures approved recently, the current amended budget is $671,031 for the Court and Probation activities. Through nearly the first third of this year (4/30/97), actual expenditures are $126,635 or 18.9% of the budget. The primary budget savings is in salaries and benefits, and expenses related to providing for jury trials. Since the Court began its operation without a pending trial and hearing caseload, the first jury trials scheduled were for the middle of March. The budget anticipated one jury trial per week or between 50 and 60 a year. CONTINUED Resolution X Ordinance X Contract X Other (Specify Exhibits I -VII) Funding Source APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Approve the report and adopt Legislation. Municipal Court Status Report Ordinance passed. Ordinance No. 97-29 1 Resolution adopted. Resolution No. R-97-69 BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: At this time, the only expenditure items that likely will exceed the budget line item for the year are the overtime and operating supply costs related to court start-up. Rather than hiring a separate bailiff/court security for out -of -custody arraignments and trials, the Court is paying off-duty City Police Support Officers (Jail security) overtime. This line item will be monitored closely. At some point, the Court may find it less expensive to contract with retired Police Officers or a Security firm for Court security duties. For now, the Court/Probation Services Operating Budget appears to be in sound shape for the remainder of 1997. (See Exhibit I). Staffing/Operating Impacts Initial Court staffing included the Judge, a part-time Court Commissioner, Court Services Manager, three Court Clerks, and a Court Certified Interpreter Clerk, Probation Manager and Probation Clerk. In addition to this level of staffing, a full-time Court Clerk position authorized for 1997 was held vacant. The plan is to fill this position at mid -year. This provides the Court a budget cushion for Court start-up costs. Additionally, staffing in the Probation Services Office contemplated the hiring of an additional Probation Officer for four months in 1997, and an additional clerical position in late Fall. This staffing level was predicated on a probation caseload of approximately 400 probationers per Probation Officer, assuming the Probation Officer would be responsible for daily monitoring of the Day and Home Detention programs. As of April 30, 1997, the Probation caseload stands at 750 probationers with a caseload expected to exceed 1,000 to 1,200 by December, 1997. For this reason, it is necessary to recommend to City Council that staff move forward on hiring additional Probation Office help in the near future. Rather than fill the position with a Probation Officer as identified on the report earlier, we now believe that the addition of a "Case Specialist" position, a new position would better assist the Probation Office. This position would be at a lesser pay rate than the proposed Probation Officer position. The Probation Officer proposed for hire later this year would be held over until 1998. The Probation Clerk position slated for late Fall would likely hired on schedule or possibly earlier. The attached job description (Exhibit II) and pay range is contemplated for the Case Specialist position. An amendment to the City's pay and compensation ordinance will be forthcoming to create the final salary range for the position. Funding for the Case Specialist position would come from existing budgetary authority for the unfilled Probation Officer position, and may require a budget appropriation later in 1997, depending on the remainder of Court and Probation expenditures for the year. Because the Probation caseload has grown much more quickly than the conservative budget estimate, increases in this revenue source can be used to offset an appropriation, if required, for the Case Specialist position. (See Exhibit III re: Probation, Day and Home Detention Revenues). Municipal Court Status Report 2 Indirect Operating Impacts The operation of the Court has severely increased the amount of mail incoming and outgoing from the Police Station. Historically, the Police Department has assigned Department staff to address incoming and outgoing mail, however, with the impact of the Court, temporary employees will likely be required to address these duties. A permanent solution will be recommended as part of the 1998 Budget. Similarly, because of Police, Legal and Court mail volumes, a postage machine may need to be located at the Police Station. Facility Needs The Probation Office currently is housed immediately across the hall from the Municipal Court. The office area is very limited, and there is currently no location to house the City's Day Detention Program. The Day Detention Program, operated as a "condition of probation" had, as of the end of April, 992 cumulative day stay representing 199 individuals or an average of approximately 12 individuals daily. (See Probation Services Revenue Analysis, Exhibit III, 240 averaged stay days assigned per month =- 20 averaged days available = 12 per day) With the need for a facility to house the City's Day Detention Program; to provide for needed office space, and additional space for future Probation expansion; to provide adequate office space for the Court Commissioner adjacent to the Court facilities, City Finance, Municipal Court and Police Department staff have reviewed a number of options to address the needs. (See Exhibit W for options.) Proposal As an the interim solution to provide for immediate needs, staff recommends that the City -owned lot at 3rd and Spruce Streets be improved and a commercial modular structure be placed on the property to house the City's Probation operations. (See Exhibit V- Facility Layout/ Recommended Option.) The structure would house the City's Probation Office and Day Detention operation. The building would also include conference room space available for Probation and other municipal purposes on an available basis. Additionally, minor modifications will be made to the current jury room to provide the Court Commissioner office space. Extended jury deliberation would be held in existing Police Station/Legal Center conference rooms or a conference room in the new Probation Services Center. Financing Cost of improvements are projected to be $340,000 to $375,000. Funding would be provided as follows: 1. The Law & Justice Capital Fund includes a $90,000 appropriation for the development of Parking facilities already planned for the 3rd Street and Spruce Street lot. Municipal Court Status Report 3 2. The issue of a General Obligation Line of Credit(1) for the remainder of the project, $250,000-$300,000 supported by currently unbudgeted Probation, Home and Day Detention revenues. Having the credit line available provides financial options to the City currently not in place to address quickly and in a less costly way any number of financial needs. The 1997 budget anticipated $150,000 from Probation, Day and Home Detention sources. The current revised projected revenue: Probation Services -$257,000; Day Detention-$ 55,000; Home Detention - $93,000 or a total of $400,000(1) In other words, the revenue is projected at $250,000 greater than currently budgeted. The annual debt service payment on the line of credit would be approximately $60,000- $70,000 depending on final terms of the credit line. (See Exhibit VI - General Obligation Line of Credit Commitment Letter -5 -Year Amortization Schedule for $300,000 G.O. Line of Credit.) As mentioned earlier, an additional amount of Probation fees may be required in a budget appropriation to offset hiring a Case Specialist. At the most, this would add $10,000 to the existing operation budget. This would leave ($400,000 less $160,000) almost $240,000 in revenues beyond current budgeted levels to provide an ongoing revenue source for financing a facility. This revenue source is also projected to grow in 1998 and beyond as the Probation, Home and Day Detention Programs continue to expand. The additional staffing and operating expenditure needs however will not consume the resources being generated from these programs. Project Time Line/Contract Requirements While this alternative may not be the best long term solution to facility needs for the City's Court and Probation operation, it is clear that a financially acceptable and timely interim solution is necessary to carryout Court requirements. It is anticipated that construction of the modular units will take 6-8 weeks. Site plans and specifications will take three to four weeks, the bidding process approximately three to four weeks and facility placement, landscaping and construction of site improvements four to six weeks. It is expected the Probation Services Center will be operational by August 1997. Modular Units: The facility (modular units) are planned to be purchased though an intergovernmental purchasing agreement with the King County Directors Association (KCDA). The City already has an agreement in place, so no formal Council action will be required. Upon Report approval, staff will initiate the purchase and final configuration of the modular units. Engineering/Site Plans and Bid Documents: To meet proper code requirements, provide a site plan for building location, parking lot layout, sidewalks, utility service locations, lighting layout, grading and drainage plan and landscaping areas, and to specifications for bidding parking and other site improvements, staff proposes the City contract with NEI (Nobel Engineering, Inc.) to provide these services at a cost of $3,900. (See Exhibit VII -Engineering Services Proposal and Proposed Contract.) (1)The actual line of credit authorized would be up to $5,000,000. For any future activity or draw above the initial $300,000 the Council would be notified. Municipal Court Status Report 4 Impacts Caused by Locating the Facility at the 3rd and Spruce Streets Location The discussion to determine the "best" location for the Probation facility included a review of the initial planned use of the Spruce and 3rd Street property. The Police Department had intended for at least a portion of the property to house a secure car impound facility and fenced yard. The Police "Annex" on 2nd Street is currently being viewed as a possible solution. Some additional expense for housing impounded vehicles for evidentiary purposes will be necessary in the future. Conclusion/Recommendations While it would be desirable to recommend a long-term solution to the City Court/Probation space needs, clearly the need for a time sensitive solution at a reasonable cost is the highest priority. Staff recommends Council accept this report and adopt the legislation to allow the Probation Facility project be initiated. Municipal Court Status Report 5 EXHIBIT I 018 Municipal Court 1997 % of 1996 Amended 1997 Budget Expenditure Summary By Object Actual Budget Actual * Expended 100 Salaries & Wages $16,122 $409,084 $87,982 21.51% 200 Personnel Benefits 4,201 116,947 23,098 19.75% 300 Supplies 953 6,000 7,995 133.25% 400 Other Services And Charges 4,537 111,000 7,560 6.81% 500 Intergovt/Fund 0 15,000 0 0.00% 600 Capital Outlay 0 13,000 0 0.00% $25,813 $671,031 $126,635 18.87% Expenditure Summary By Seance Unit 129 Administration $20,774 $525,937 $97,133 18.47% 134 Probation 5,039 145,094 29,502 20.33% Total Expenditures By Service Unit $25,813 $671,031 $126,635 18.87% * Represents unaudited account balances as of 4/30/97. Data may not be complete. EXHIBIT II Proposed Salary Range: $2,643 - $3,167 DRAFT City of Yakima Class Specification CASE SPECIALIST 1434 NATURE OF WORK Under general supervision, performs para -professional level case work administering the Home Detention Program, Day Detention Program and/or Pre - Trial Supervision Program for the Municipal Court Probation Services. Accountable for assuring efficient service delivery to probationers, the Court and other interested parties; and to assure work performed is in compliance with all legal requirements. REPRESENTATIVE EXAMPLES OF WORK •Monitors misdemeanant offender's compliance with court orders pertaining to alternative sentencing programs such as Home Detention Program and/or Day Detention Program. Interviews defendants for placement in alternative sentencing programs. Implements, schedules and moitors offenders referred to the Day Detention Program. Maintains assigned defendant files and case notes; enters client information into automated information systems. Testifies in Court as required. •Connects and disconnects probationers from electronic monitoring devices and monitors compliance with court orders. •Maintains and compiles reports on caseload status. Prepares required documentation for the Court regarding offender's compliance and/or non- compliance with court orders. •Assists with client centered problem solving including referrals to other probation staff for further intervention. •Receives, screens, and answers a wide range of inquiries from the:public, by phone, or in person; provides a variety of technical information on all aspects of the CLSPC CS May 2, 1997 purpose and functions of probation services; routes calls and visitors; takes messages and complaints and conveys to appropriate staff. Receives and receipts probation fee payments. •Constructs new case files, filing and retrieving documents as necessary. Maintains files and records and prepares documents requiring knowledge of regulatory requirements, content of documents, and processing requirements. •Operates a computer terminal/keyboard, calculator, cash register, fax machine, copy machine, or other similar equipment in performing the duties of the position. •Performs other related worked as required. WORKING CONDITIONS The Case Specialist works from an office and is required to possess mobility sufficient to meet appointments at various buildings and locations throughout the region. The employee may be required to meet with offenders in jails or their homes. The work can be extremely stressful by nature, and in some cases, probationers may be extremely hostile and confrontive. May be assigned offenders with a significant potential for violence. Night shift and weekend work may be required. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of the Washington State criminal justice system including the investigation and supervision of criminal offenders. Knowledge of the laws and regulations of the State of Washington and the City of Yakima in regard to probation, deferred prosecution and sentencing. Knowledge of corrections, probation and social casework theory, principles and procedures. Knowledge of substance abuse treatment programs and community resources. Knowledge of individual and group behavior. Knowledge of interviewing techniques. Knowledge of social, psychological and economical forces. Knowledge of general office practices and procedures. Skill in defusing confrontive and potential physically -threatening situations. CLSPC CS May 2, 1997 Ability to evenly and fairly enforce the orders of the Court. Ability to establish and maintain rapport with other agencies. Ability to effectively communicate through written documents and in-person. Ability to interact with a variety of individuals from all walks of life, in various states of emotion and distress. Ability to motivate, influence, guide and counsel individuals toward positive activities and effective problem -resolution. Ability to function as a member of a :service-oriented team. Ability to cooperatively work with various public and private agencies. Ability to treat all individuals with respect and courtesy, regardless of ethnicity, culture, life -experiences and/or background. Ability to accurately and efficiently maintain all records and documentation required by State statute and the Yakima Municipal Court. Ability to understand and apply moderately complex guidelines to varied operational requirements. Ability to perform a variety of clerical tasks. Ability to operate equipment associai:ed with the position in a proper manner. GENERAL RECRUITING INDICATORS: Minimum Oualifications: Twelve months experience :in the criminal justice, corrections or social work field. Experience in caseload management, direct client services, and assessment and referral to rehabilitation/alternative sentencing programs helpful. A four year college or university degree in Social Work, Psychology or closely related field preferred. Sec Reguirements: Successful completion of a criminal background investigation which includes a polygraph and a pre-employment physical examination are conditions of appointment. Required to obtain and/or maintain a valid Washington State Driver's License. CLSPC CS May 2, 1997 PROBATN. REV. TRENDUNE City of Yakima Probation Services Revenue Analysis Probation Services 1997 Estimated # of People— Rate Collection Factor Revenue' Jan 149 50.00 0.6 4,470.00 Feb 309 50.00 0.6 9,270.00 Mar 550 50.00 0.6 16,500.00 Apr 641 50.00 0.6 19,230.00 May 675 50.00 0.6 20,250.00 Jun 725 50.00 0.6 21,750.00 Jul 775 50.00 0.6 23,250.00 Aug 800 50.00 0.6 24,000.00 Sep 850 50.00 0.6 25,500.00 Oct 900 50.00 0.6 27,000.00 Nov 1000 50.00 0.6 30,000.00 Dec 1000 50.00 0.6 30,000.00 251,220.00 *Assumes 12 months probation for all clients and 609E collection ratio. Another case worker would speed up collections as clients would be set up In the system sooner to begin payments. •' Number of people May thru Dec is based on a trend Pay Detention 1997 Estimated # of People Rate Collection Factor Revenue' Jan 0 20 100 70 (2) Feb 0 20 100 120 (2) Mar 0 20 100 50 (2) Apr 0 20 100 410 (2) May 0 20 100 0 Jun 0 20 100 0 Jul 0 20 100 0 Aug 700 20 100 14,000 Sep 700 20 100 14,000 Oct 700 20 100 14,000 Nov 300 20 100 6,000 Dec 300 20 100 6,000 54,650 (1) (1) Day detention Is flat in early 1997 because there is no facility available for the program. (2) Represents actual receipts. 1997 Estimated Home Dention Clients avg Chg/day # of days Revenue' Jan 5 15 30 1,925 Feb 8 15 30 3,560 Mar 9 15 30 4,022 Apr 10 15 30 4,515 May 15 15 30 6,750 Jun 15 15 30 6,750 Jul 15 15 30 6,750 Aug 20 15 30 9,000 Sep 20 15 30 9,000 Oct 30 15 30 13,500 Nov 30 15 30 13,500 Dec 30 15 30 13,500 92,772 Grand Total 398,642 Page 1 EXHIBIT III CITY OF YAKIMA MUNICIPAL COURT Probation Service 200 Sorth 3rd Street Yakima, Washington 98901 Phone (509) 575-3570 • Fax (509) 575-3591 January 22, 1997 TO: Mr. John Hanson Director of Financial Services FROM: Maurice M. Harris Probation Services Manager RE: OPTIONS FOR IMPLEMENTATION OF THE DAY DETENTION EXHIBIT IV Per your request, I have identified seven (7) options for consideration in establishing the City of Yakima Municipal Court Probation Services Day Detention Program. The options are varied, and all fall in cost estimate range of $90,000.00 to more than $100,000.00. Other factors to consider as part of the options review process, are the need to expand the available office space for probation services staff growth, and how detainees would be monitored during detention hours. It would seem prudent that the option eventually chosen, would be for a specific period of time (i.e., 5 to 10 years), allowing for probation services to settle in, case -load growth and court referrals to establish functioning levels. Temporary solutions would appear less than attractive, primarily because the entire options review process would then have to be revisited at a time when probation services was continuing to grow. These options will be discussed in greater detail below. OPTION ONE, THE USE OF PORTABLE CLASSROOMS: Information on the rental, lease, purchase or construction of portable classrooms was obtained from Mr. Rick Gagnier, Business Manager for the Yakima School District #7, phone number 573-7041. At the present time the school district has no portable classrooms for rent, lease, or purchase. A local contractor, Tri -Ply Construction, has in the past built some units, however, the architect would have to approve use of those plans, and this appears unlikely to happen. A Vancouver, Washington contractor builds double -wide units for approximately $65,000.00. There is an additional $5,000.00 delivery fee. After including site preparation fees, heating/cooling systems, plumbing and electric systems, the final cost would be in excess of $100,000.00. OPTIONS FOR IMPLEMENTATION OF THE DAY DETENTION PAGE -2- OPTION TWO, THE USE OF MODULAR JAIL UNITS: Information on this possibility was obtained from Mr. Marc Bolten, Thurston County Department of Corrections, phone number 360-754-2931. A jail expansion program in Thurston County has resulted in a need to build a facility to house a residentialwork release facility, day reporting, and work crew unit. The building is 28' ;X 112', and comes in 4 sections. It was purchased in Marysville, Washington, from Evergreen Mobile/Modular Units Company, and when set up will cost approximately $180,000.00. This does not include site preparation costs. OPTION THREE, THE USE OF THE OLD FAIRVIEW-SUMAC FIRE STATION: In a telephone conversation on 1/13/97, with Mr. Fred French, phone number 575-6096, information was developed that, "this building is fully occupied by a city engineering crew, and not available." OPTION FOUR, THE USE OF THE FRONT PORTION OF THE BUTLER BUILDING (OLD LEE'S MUSIC SPACE): Information for this option was obtained from Lieutenant Tom Verran, Yakima Police Department, phone number 575-6172; and Mr. Leonard Hall, Code Administration Manager, City of Yakima, phone number 575-6131. At the present time this building is conjointly owned by the City/County Narcotics Unit and the City of Yakima. Apparently at the end of 10 years, approximately 8 years hence, the sole owner will be the City of Yakima. The building has been gutted, and has no internal walls or ceilings. Rudernintary framing remains intact. The City Code Administrator, Mr. Hall relates it is possible for the front portion of the building to be brought up to code, without doing so for the rear portion of the building. Measurements of the spaces were requested by Mr. Hall so an analysis of occupancy limitations can be established (i.e., the maximum number of detainees allowed per detention room). Probation Services will obtain that data and forward it to Mr. Hall. OPTIONS FOR IMPLEMENTATION OF THE DAY DETENTION PAGE -3- OPTION FIVE. THE CONTRACTING WITH THE CITY OF UNION GAP FOR SPACE IN THEIR DAY DETENTION FACILITY: Information was obtained from Mr. Todd Cantamessa, Probation Officer, Union Gap Probation Services, after discussions with Mr. Paul Burlingame, City Manager, and Mrs. Kathy Holscher, Assistant City Manager. Their facility currently has a 18 person capacity. They average a low of 6/7, and a high of 12/13 occupants on any given day. Occasionally occupancy may drop to one to two, or rise to 15/16 per day. It is estimated approximately 6 chairs could be reserved for Yakima referrals. Priority for reserved chairs, would, of course, be Union Gap, and Selah referrals first, as an inter -local agreement in 1995 takes precedence. The City of Union Gap retains all revenues from Selah referrals, and would expect to do so with Yakima referrals. An inter -local agreement would need to be negotiated to implement this option, and establish service parameters. The Union Gap facility has the ability to expand by an additional 6 /8 chairs. No cost was identified with this option, however, no revenues would be generated either. OPTION SIX, THE PURCHASE OF MODULAR HOME, SPECIFICALLY REMODELED TO AN OFFICE FLOOR PLAN: Information was developed that several local modular home dealers have the floor plans, and the expertise to build to code, meeting ADA requirements, a 2800 square foot office facility for approximately $90,000.00 (including a 4/5 ton air conditioning unit). Site preparations is not included, however set-up is part of the cost. This modular unit can be placed on a variety of foundations. One such unit is open for viewing in the Yakima area. Mr. Leonard Hall, City Code Administrator, relates he would need to review the proposed site for zoning data, and any modular unit would have to carry the "C" designation for commercial. OPTION SEVEN, THE PURCHASE OF A SURPLUS MODULAR UNIT FROM THE HANFORD NUCLEAR RESERVATION: Information was obtained from Mr. Gary Coleman, Manager of the Excess Yard, DYN Corporation, Hanford facility, phone number 376-6706. At present time there is one double wide trailer, 24'X60', approximately 5 years old, having been placed in service in 1992, available for sale. The original cost of the unit was $236,000.00, and it is described as, "all office space, meeting all electric codes, complete with heating/air-conditioning, and being in very good shape." Mr. Coleman believes his agency could make the City of Yakima a very good deal on this unit. Probation Services has directions to the Excess Yard should inspection be desired. Transportation and set-up expenses would not be included in the sales price. • OPTIONS FOR IMPLEMENTATION OF THE DAY DETENTION PAGE -4- Hopefully, this information will facilitate the decision making of the Day Detention Program for the Cityof y u process for implementation pleased to provide a briefingto interested Yakima Municipal Court. I would be parties, as to the status of Probation Services to -date. Please feel free to contact me at 575-3570, if you have any questions or I can be of further service. Respectfully submitted, Maurice M. Harris Probation Manager cc: Jonathan Martin Pete Adkins Susan Woodard Linda Morris File CITY OF YAKIMA MUNICIPAL COURT Probation Service 200 Sorth 3rd Street Yakima, Washington 98901 Phone (509) 575-3570 • Fax (509) 575-3591 March 31, 1997 EXHIBIT V TO: John Hanson, Financial Services FROM: Maurice M. Harris, Probation Services RE: PROPOSED FLOOR PLAN FOR THE MODULAR CLASSROOMS OPTION FOR PROBATION OFFICE, DAY DETENTION, AND CLASSROOMS Your attention is invited to the attached drawings of the proposed floor plans for the new Probation Services' facility. It appears McKinney Mobile/Modular Company is utilizing the 28 X 64 KCDA classroom contract as the base design, rather than the triple -wide unit I inquired about. McKinney has incorporated my suggestions in these drawings, and it appears the cost of these customized features will not result in any change on the KCDA bid figures. "CCG Maurice M. Harris Probation Services Manager Yakima! r 1iPe 19' 4 ,iV/LR//lllC y' IV/VIJ//C d`V/VU6�/C�l DIVISION OF MCKINNEY VEHICLE SERVICES LEASING AND SALES MOBILE AND MODULAR BUILDINGS (840903 FAX (206) 854-4929 To: Voice: Fax: From: Pgs: Maurie Harris City Of Yakima - Probation Services 509-575-3570 509-575-3591 Jeff Deutsohendorf 3 , including the cover page Date: 3/31/97 ATTACHED PLEASE FIND A PROPOSED FLOOR PLAN. PLEASE REVIEW AND CALL ME THIS AFTERNOON. THANKS!! Jeff Washington 28424 80th Ave S Kent WA 98032 (2061 859-0900 Mailing PO Box 539 Kent WA 98035-0539 (206) 627-3983 Oregon Meiling 613 NE Columbia BIv9! PO Box 17247 Portland OR 97211 Portland OR 97217-0247 (503) 283-3718 2t. 20' a I - 4►-r'pen c., g t-e,pr f , A . .. CITY OF YAKIMA MUNICIPAL COURT Probation Service 200 Sorth 3rd Street Yakima, Washington 98901 Phone (509) 575-3570 • Fax (509) 575-3591 April 14, 1997 TO: Mr. John Hanson Director Financial Services FROM: Maurice M. Harris, Probation Officer City of Yakima Probation Services RE: CODE REVIEW OF PROBATION SERVICES' MODULAR OFFICE/DAY DETENTION ROOMS Per your instructions, all available specifications for the proposed modular offices, day detention rooms, and classrooms, were forwarded to Mr. Leonard Hall, City of Yakima Code Administration Manager. Attached are those specifications, Mr. Hall's response, and a McKinney Modular company review of Mr. Hall's letter. Please call me, if I can be of further service. • 1 / Maunce M. Hams Probation Services Manager fckin a obil Modular DIVISION OF MCKINNEY VEHICLE SERVICES r . V1• YJ1 LEASING AND SALES MOBILE AND MODULAR BUILDINGS (800) 773-0903 FAX (206) 854-4929 To: Maurie Harris City Of Yakima - Probation Services, Voice: 509-575-3570 Fax: 509-575-3591 Date: 4/11197 From: Jeff beutschendorf Pgs: 1 , including the cover page RE: CODE COMPLIANCE LETTER I HAVE REVIEWED THE CODE COMPLIAINCE LETTER DATED 4/11/97 AND DO NOT SEE ANYTHING THAT WOULD CREATE ANY GREAT CONCERN. THE DRAWINGS THAT WE HAVE PROVIDED SO FAR ARE SKETCHES AND CONCEPTS OF THE PROPOSED LAYOUT. WHEN THE FINAL DESIGN AND DRAWINGS ARE DONE ALL OF THESE CONCERNS WILL BE ADDRESSED. AS MR. HALL STATES IN HIS LETTER LW WILL BE RESPONSIBLE FOR THE REVIEW AND CODE COMPLIANCE FOR THE STRUCTURES. THIS IS NORMAL PROCEDURE BEFORE WE CAN BUILD THESE BUILDINGS. PLEASE CALL ME WITH ANY QUESTIONS. THANKS! Jeff 4 PQ 1 1997 C/tj pro�ah�, Sek yes Washington Mailing Oregon Mailing 28424 80th Ave S PC Box 539 613 NE Columbia Blvd PO Box 17247 Kent WA 98032 Kent WA 98035-0539 Portland OR 97211 Portland OR 97217-024'7 (206) 859-0900 (206) 627-3983 (503) 283-3718 TOTAL P.G. 04/11/97 U :14 Adminia•1ra1ion 575-6113 Code .nf rr#m n.t Permit Center S7.-6121 5754126 Fax: 575-6705 Engineering Division S7S-6111 Fax. 575-6105 trout' ar° olu0 V111 'Jr 11411A .A. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT 129 North Second Street Yakima, Washington 98901 Glenn J. Valenzuela, Director Neighborhood Development Services 112 S. lith Street Yakima, W4 98901 5754101 Fax. 575-6176 Cable Communications 7103 5, 24!h Ave Yakima, WA 969022 575-1092 Fax' 576-5380 YC:1'Y Y -PAC 575-6092 yCri<@woN. net April 11, 1997 TO: FROM: SUBJECT: RrCEIVED F- L/ 1 4 1997 ,�,. vanima ?r9ba' ail Services MAURICE M. HARRIS, PROBATION SERVICES MANAGER Leonard W. Hall, Code Administration Manager Modular Office/Day Detention Facility After review of the information that you sent to me or, April 10, 1997, 'i offer the following comments: The following comments are based upon requirements from the Uniform Building Code and Washington State Accessibility requirements (WAC 51-30). Since this is a factory built structure the actual code requirements will be under the jurisdiction of the Washington State Department of Labor and Industries for factory built structures. It is advised that you verify the State has approved the proposed design. 1. The calculated occupant load for the large assembly room is large enough to require a minimum of two exits from each segment of the room when the sliding partition is closed. The doors would need to open in the direction of travel (outward) and be placed a distance apart equal to not less than one half_ of the length of the overall diagonal dimension of the area served. Exit signs would need to be placed at each of tho exit doors. UBC 1002; 1003; 1004.2; 1013 2. If the corridor is used as an exit corridor from the large assembly room, it would need to be of not less than one-hour fire resistive construction with all door openings protected by self- or automatic -closing smoke- and draft - control assemblies having not less than a 20 minute fire -protection rating. Any interior window openings into the corridor would need to be protected by fire assemblies having not less than 04/11/ 97 U9:15 SCj5U9 575 tslu5 ci11 Ur 1AA1D>.9 Page 2 a 45 minute fire-protectionyilg. The corridor could not be interrupted by except foyers, lobbies or reception room's constructed as required for corridors. The corridor passes through a room that is not la11ed on the floor plan. If this is a reception room, it may be acceptable for the exit corridor to pass peningsh ifrootectedcbydas rateder corridors assemblies . with all UBC 1005 openings P 3. Doors located in the corridor, adjacent to Office #1, do not appear to be provided with the minimum 18" unobstructed floor area extending beyond the strike jamb where doors must be pulled to be opened. Mote: if the office doors into the reception room are to be rated assemblies, ,s noted in item number 2, a 12" unobstructed floor space would be needed eL the door into office #4, where the door must be pushed to be operred. ) WAC 51-30-1106.1.0.:3 The following items are based upon the set-up of the facility and*would fall under the jurisdiction of the City of Yakima: 1. the ramp floor joist must be a minimum of 2x6. The plan shows an alternative of using 2.101 joists. 2. A site plan will meed to be submitted with the final documents so that all zoning ordinance provisions may be verified for .compliance. Please keep in mind that the building would need to be situated so that it is located no cioser than 20 feet to a property line not abutting a public way. The gypsum sheathing has been deleted f r. om the construction of the units and would no longer provide the one-hour fire -resistive construction required for structures like this thatarea located closer than 20 feet to a property line. I hope this information is helpful to you. If you have any questions please contact. me, 575-6131. Respectfully, ' Leonard W. Hall, C.8.0. Code Administration Manager v v r CITY OF YAKIMA MUNICIPAL COURT Probation Service 200 Sorth 3rd Street Yakima, Washington 98901 Phone (509) 575-3570 • Fax (509) 575-3591 April 9, 1997 TO: Mr. Leonard Hall Code Administration Manager FROM: Maurice M. Harris Probation Services Manager RE: MODULAR OFFICE FOR PROBATION SERVICES Please find attached the proposed drawing for the modular office, day detention, and classrooms for the City of Yakima Municipal Court Probation Services, as prepared by McKinney Mobile Modular Company. Other drawings and specification are also included for your information. I respectfully request you review this information to ensure compliance with City of Yakima code and building requirements. The contact person at McKinney Mobile is Mr. Jeff Deutschendorf, and his telephone number is 1-800-773-0903. We are in the process of briefing the City Council Members, and have our last session scheduled for the morning of Monday, 4/14/97. The City Finance Director, Mr. John Hanson, expects final City Council action on/or about the week of 5/5/97. Your cooperation is greatly appreciated. I apologize for the short notice, it has also effected my office. Please feel free to contact me at 575-3570, if you have any questions. Cadzet Maurice M. Harris Probation Services Manager Yakima 9 9 •>) L DELIVERY AREA: K.C.D.A. requests bid prices to include delivery to its member districts. Since this membership is statewide, it is understandable if this is a larger area than your normal operations allow. Please state below the delivery area included in your bid pricing: KING COUNTY, PIERCE COUNTY, THURSTON COUNTY What is your charge per mile for delivery outside your stated delivery area? $6.50 per mile. ( charge to include all costs, ie: travel for installation crews, etc.) Estimated Delivery Time: 6-8 WEEKS PRICING: Please list below your bid price on the requested classrooms. Item #1: Single Modular Classroom 28'x 32' $ 29, 822.00 each. Item #2: Double Modular Classroom 28'x 64' $ 48, 886.00 each. Item #3: Double Modular Classroom/Daycare With restrooms and Kitchen. $ 70, 420.00 each. • See attached drawings for floor plans. Please list on a separate page all options available, with pricing, that can be ordered with these classrooms. Option list must include options to add handicap restroom facilities to items #1 and #2 listed above. K.C.D.A. OPTION PRICING FOR PORTABLE CLASSROOM BID #97-255. 1. Cost to add Handicap Restroom to Single Classroom: 2. Cost to add Handicap Restroom to Double Classroom: 3. 2x10 Floor Joist vs 2x8 Floor Joist with Mid Span.: Single Classroom: Double Classroom: 4. Add 4'x 4' Vinyl Window with Mini. -Blind: 5. Add J -Box Raceway Stub Up or Down: 6. 2x4 Exterior Walls with R-11 vs 2x6 with R-19: Single Classroom: Double Classroom: 7. Delete Exterior GYP Sheathing under Exterior Siding: Single Classroom, Deduct: S (475.00) S 3,085.00 5,220.00 $ 381.00 $ 745.00 $ 365.00 $ 40.00 $ (450.00)DEDUCT 740.00DUCT Double Classroom, Deduct: $ (735.00) 8. 5/8" Vinyl Wrap Sheetrock vs 5/8" Interior Sheetrock and /" Tackboard: DEDUCT DOUBLE 9. 2x4x7 Plasnc Laminate Teachers Cabinet: 10. 8 Foot Student Coat Rack with 12" Shelf: 11. 8'x 4' Duracite Chalkboard: 12. 8'x 4' Vitracite Chalkboard: 13. 8'x 4' Vinyl Tackboard: 14. 8'x 4' White Board with Chalk Tray: 15. Addiuonal Duplex Receptacle: 16. Add Meterbase: 17. Add 5 Foot Base Cabinet With Sink: 18. Acid Intenor Hollow Core Door with Passage: 19. Concrete Spread Footing Foundation: Single Classroom: Double Classroom: 20. Add Hi -Lo Dnnldng Fountain: 21. Add 6 Inch Overhang: Single Classroom: Double Classroom: 22. Add Gutters with PVC Downspouts: Single Classroom: Double Classroom: 23. Add for 50 Lb. Roof Load: Single Classroom: Double Classroom: 24. Add 26 OZ. Olefin Carpet With Base Installed: Single Classroom: Double Classroom: 25. Add 28 02:. Nylon Carpet With Base Installed: Single Classroom: Double Classroom: $(1,100.00)S:INGLE($550.00 $ 655.00 $ 200.00 $ 270.00 $ 335.00 $ 110.00 $ 340.00 $ 48.00 $ 270.00 $ 1,060.00 $ 245.00 $ 1,500.00 $ 2.200.00 $ 1,770.00 $ 770.00 $ 1,150.00 $ 210.00 $ 400.00 S 1,400.00 $ 2,800.00 $_1 170.00 _ $ 2,2.50.00 $ 1,550.00 $ 2,990.00 Mckinney Mobile Modular D,`"^"ON OF MCKINNEY VEHICLE SEAVICES. INC. 773-0903 • FAX (206) 854-4929 LEASING AND SALES MOBILE & MODULAR BUILDINGS ADDITIONAL OPTION PRICING FOR PORTABLE CLASSROOMS BID #97-255 26. DELETE HVAC ECONOMISER: SINGLE CLASSROOM: DEDUCT ($675.00) DOUBLE CLASSROOM: DEDUCT ($1,360.00) (THIS CHANGE MAYBE REQUIRED IN ORDER TO MEET THE NEW STATE CODE THAT WILL BE PUT IN PLACE LATER THIS YEAR) 27. ANY CODE CHANGES WILL BE PRICED AT THE TIME THE CHANGE OCCURS. WASHINGTON MAILING OREGON MAILING 28424 80th Ave S PO Box 539 613 N.E. Columbia Blvd. P.0 Box 17247 Kent, WA 98032 Kent. WA 98035-0539 Portland, OR 97211 Portland, OR 97217-0247 (206) 859-0990 (206) 627-3983 (503) 283-3718 r1�"1-It&ADPAJL (01.1 � or) sl ricows Li "2-" #rwisloo z - '4}K41 DAM. DI �• b ol fit Boa 6121W2- osj- 1. rip D .11;t5;121 -)Fa x p -IM). tzso&--erVitot/ olstv -Tr,F 1-p4117I -,UPpe9wreD No. m t42- oxecie, �!-►� rteId� ����r� - ,ereee 1 1-46.01i► �tb21-46.01 oI .I c P 7� �� 14,6q,S P I FYI (Q3izta U5AA, ,,��,�gg R11-1 f M P (.� �Ur2 A h1 1►J `r0 rIW I P t _ _ 1- 2 2 p1c�--i r sus L -1Q c / z -00 I t -DING WNW, HAN 71 II. - cfzIP /AcRt 13.-1;/ualie jet i D L G I9",r. t 'F11c AL oR IF moge el 1 2 a I2- PIJK G 64q.4-11 4411 Pwlvri+. -a P -1Z v4u74;1'N,r)1,(w©, F12011 NvAU-urI 92.11 (supra J r !Lai 7"*.' NOTE w (, g&PIP PLAN ro. ze,d 1-1� IC21-fT H 9u(,Af . d, I -I16 I H INLsti Leo W ILL utRI> ADDtTIo4 t- . r C) kN D LAr ►- RA44191 0, H MP Nt M 11-101 I f� i.t✓ N(v"r}t Rianolfm 01114 � IN 116DI4`ft3 1-Pd'1DI1-1611 tilts isNo it5It G1° t76s 4, 1,-,10,1121p& M o R-� '1�1f�-� IzMOIRE (60NZ0.dL' Ptici� g 41/2_1,04- 01 11 4 (. ' 2 LINA - ce,5144 APPtoAL ©I✓ I(. -L r7 PT; 6v12-Ipe . 1,,4NDl rlr 121 4 t.tl', if NDI a-oI� { RP FG Pg tI2" omo I ."Irmo til ' LIavo 11 RMA A4-3 41-01 11 1 1 1-0 . E t1OR�t- l-t� �ot4 121f 1" 146E3)067 RETUp-tS TO I=Pti' Pfa. ' -� -pIII Lk,/ coR Ktr-V. O4tri‘GW, .ms 1.I "1sr1 fm5t 1 91/ 1- {' pr. M ID RAIL o >12-o15RPI p -t Flerg 6, $ IFRk kill IAN _ KT t. oe rissi14 MI;MPt . -- rLAH \!I #1- rFMP, l-Npi 1 el"All 14-161 NTAL Q. 'Daycare Building: It is the intention of K.C.D.A. to be able to offer member School Districts a building which meets the requirements for a Daycare Facility. The building is to include the basic specifications of the classroom buildings, (i.e. wall, roof, etc.) plus the items listed below and on the drawings provided. 1. Cabinets: Plastic laminate face, modular production type with upper and lower cabinetry as shown on plans. 2. Double compartment stainless steel sink. 3. Single compartment stainless steel sink in classrooms. 4. Appliances: • Slide -in 30" range: GE Model #JBSO3GS or equal. • Rangehood: GE Model #JV322 or equal,. • Refrigerator: GE Model tfTDX15SN or equal. • Option: Dishwasher, GE Model #GSD5'70 or equal. KING COUNTY DIRECTORS ASSOCIATION KCDA STANDARD CLASSROOM SPECIFICATIONS Code, Rules and Regulations: The building shall be constructed at the factory and installed at the site to comply with all federal and state codes and regulations including, but not limited to , the following: 1. Uniform Building Code, Washington Barrier Free Code, Uniform Plumbing Code, Uniform Mechanical Code. 2. Occupancy Group E. 3. State Electrical, Fire and Health Codes. 4. State Factory -Built Commercial Structure Section. 5. The manufacturer to have a minimum of 10 years experience building state approved, factory -built structures bearing gold labels. A minimum of a classroom project references must be supplied with your bid. 6. Contractor to be a member in good standing of the Modular Building Institute. 7. The Buildings are to be manufactured off site and under cover to protect the moisture content rating of all kiln dried lumber, and lumber grading per the Western Grading Rules. Construction occurring outside or under tarps is unacceptable. A. General Conditions: 1. All methods, materials and workmanship shall conform to industry standards. Structural design as per Western Wood Products Association, Western Woods Use Book Structure Data Design Tables, latest edition. 2. Design Criteria: Floor Live Load 40 psf Roof Live Load 30 psf Wind 90 mph, Exposure B Seismic Zone III 3. Lumber: All lumber is graded per Western Lumber Grading rules (latest edition) published by Western Wood Products Association. Dry dimensional framing lumber. 4. Sheathing: All sheathing shall be American Plywood Association performance rated panels bearing an APA registered trademark. 5. Fastening to be in accordance with C.A.B.O. report #NER272, UBC Table 25-Q and UBC Table 47-G&J. 6. Where conflicts exist between the codes and these specifications and accompanying drawings, they should be brought to the attention of King County Directors Association and its representatives immediately, for resolution. Otherwise it shall be assumed that the more stringent requirements shall apply. Should code changes occur, pricing modifications will be made at that time. 7. Warranty: If within one year after the Date of Final Completion of the Work, or within one year after acceptance by the Owner of designated equipment or within such longer period of time as may be prescribed by law or by the terms of any applicable special warranty required by the Contracts Document, any of the Work is found to be defective or not in accordance with the Contracts Document, the contractor shall correct it promptly after receipt of a written notice from the Owner to do so unless the Owner has previously given the Contractor a written acceptance of such condition. This obligation shall survive termination of the Contract. The Owner shall give such notice promptly after discovery of the condition. 8. Provide Engineered Building, Foundation, and Deck/Ramp plans stamped by Building Manufacture's Engineer. Engineer must be licensed to do business in the State of Washington. B. She Work: 1. Manufacturer to provide delivery and set-up of building. 2. Site utilities are by owner. 3. Site must have a minimum of 1500 psf of soil bearing capacity, provided by owner. 4. Unusual Conditions: If unusual conditions are encountered, such as rock formations, debris, unstable soil, etc., the extra materials and labor required to correct the condition including construction time as required will be billed on a "cost plus" basis. Owner to provide an all weather access to the building pad. 5. It is understood that all equipment necessary to complete this contract shall be able to move by its own power where needed while on the si.te. If additional equipment is required, such as but not limited to towing equipment or concrete pumps, the extra cost will be billed on a cost plus basis. 6. Installation Inspection: Employee of building manufacturer must visit all installed buildings to verify buildings were installed per building manufacturer's engineered foundation plans and details. 7. Minimum of 20 percent of contract amount must be done by contractors own forces. If contractor subcontracts, provide detailed breakdown indication compliance with this requirement. C. Foundation: 1. Footings: Pre -cost concrete piers and pads for on grade foundation. Provide and install 4"x 8" mid -span beam (no exceptions), for support. 2. Vents: Galvanized Screen Wire. 3. Steel Tie -Downs: Per design engineer's layout. 4. Skirting: To be same material as siding, painted to match, bottom to be held 6" above grade. 5. Sod and loose soil to be removed by owner. 6. Contractor to provide and install 6 mil. Vapor barrier. D. Floor Construction: 1. Bottom Closure: Spun Bonded polypropylene, flame and water resistant. 2. Rim Joist: 1 /" x 7 14" Continuous LVL (no exceptions). 3. Joist: #2 Hem/Fir 2"x 8", with 4" x 8" mid span support. 4. Insulation: R-19 Fiberglass Bat. 5. Sub -Floor: 3/4" T&G underlayment grade sturdi-floor composite plywood, glued and nailed to floor. 6. Underlayment: 3/8" ACX plywood underlayment required under all areas not carpeted. 7. Finish Floor: Not included in base bid, will be included as option or under separate contract with KCDA. E. Wall Construction: Exterior and Interior. 1. Siding: Stimson Lumber Company 5/8" Duratemp Plywood Siding with Hardboard Face, 8" groove, applied according to the APA application recommendations. 25 - year warranty, no exceptions! 2. Trims: Cedar trims and facias, S -Dry select tight knot. 3. Sheathing: 5/8" Type "X" exterior gypsum sheeting. 4. Studs and Plates: 2"x 6" Hem/Fir studs 16" O.C., 2"x 4" center wall between rooms with steel center post. Plenum Walls to reduce sound from heat pumps. 5. Insulation: Exterior, R-19 Fiberglass Interior, R-11 Sound Batts 6. Finish: 5/8" gypsum wallboard under Borden LT -801 Tan vinyl covered 1/2" Tackboard. High pressure laminate up 48" in rest rooms per current code. F. Roof Construction: 1. Roofing: Class "A" laminated fiberglass self -seal composition shingles over 2 layer of 15# asphalt, ASTM certified felt. Architect 80 or equal, installed under cover. 2. Subsheeting: 7/16" waferweld or equal. 3. Roof ventilation: Per latest UBC codes. 4. Beams: Engineered laminated veneer lumber beam. 5. Rafters: 2"x 8" #1, engineered rafter at 24" O.C. 6. Insulation: R-30 Fiberglass blanket with vapor barrier, installed per UBC. 7. Ceiling: Armstrong Acoustical, class A rated, ceiling panels in suspended "T -Bar" metal grid system. G. Windows: 1. Vinyl Horizontal slider, 48"x 48", one per classroom 2. Glazing: Double insulated clear glass, with N" air space. 3. Mini Blinds: Provide 1" Aluminum mini blinds per window. H. Doors: Exterior: 1. 3'0"x 6'8"x 1 3/4" insulated, 18 gauge, painted steel. 2. Frame: Welded metal, 16 gauge with 12 gauge closer arid corner reinforcing in head jamb. Interior: 1. 3'0"x 6'8"x 1 3/4" Solid core birch door with factory finish. 2. :Hemlock or birch wood jamb with factory finish. I. Hardware: Exterior: 1. Doors: Panic Hardware, Ruswin 300 series or equal with lever exterior. 2. Locks: Schlage "C" keyway standard. 3. Butts: 1 1/2 pair 4 x 4 NRP ball bearing. 4. Closer: LCN-1461 5. Threshold: Pemco #172A 6. Weather -Strip: Pemco #321CN x 36 7. All hardware color US -26D Finish. Interior: 1. Lockset: All handicap approved lever handle. 2. Passage: A 10L, Schlage or equal. 3. Privacy: A4OL, Schlage or equal. 4. Butts: 3 1/2 x 3 1/2, 1 1 pair per door. J. Platform, Ramp and Stairs: 1. Base bid to include pricing for Ramp at building standard height not to exceed 30". 2. Pressure treated "Tuff -Tread" landing and ramp, :maximum 1/12 slope to rneet A.D.A. requirements. 3. Handrails designed to meet A.D.A. requirements. (See attached drawings for complete deck/stair/handrail requirements.) K. Electrical: This section shall be construed to cover everything essential for the completion of the entire electrical system, ready for normal and proper operation. All work to comply with applicable state and national codes. Power supply to stub out not included. 1. Power Supply: 120/240 Volt, Single Phase, 60 cycle. 2. Power Panel: 100 amp main breaker style on 32' buildings. 200 amp main breaker style on 64' buildings. 3. Service Entrance: Stub to outside thru exterior wall for owner connection. 4. Light Fixtures: 2'x 4' Troffer fluorescent, lay in style in suspended ceiling, 50 foot candle minimum. 5. Porch Light: Incandescent porch light at each exterior door on photo cell. 6. Wall Lights: Incandescent wall light in bathrooms. 7. Light switching per Washington State Energy Code. 8. One duplex receptacle per classroom wall (4/classroom). 9. One recessed clock outlet per classroom. 10. Raceway and back box for School District's installation of their own fire alarm system. 11. All circuits to be #12 or larger copper wire. L. Miscellaneous Metals: 1. Flashings: 26 gauge steel with factory finish. 2. Gutters and Downspouts: "Not Required", List as option on required option sheet. M. Heating/Cooling: 1. Equipment: Wall hung heat pump unit with Economizer, sized as required to meet Energy Code requirements. 2. Fiberglass ductwork in ceiling plenium. 3. Control damper in ductwork. 4. Ceiling diffusers sized to code requirements. 5. Thermostat: Auto set -back, auto turn -on, economizer control, temp. set low and high, seven day programmable, manual override, battery back-up. 6. Washington classrooms must meet state requirements for fresh air and atmosphere cooling and heating. WAC296-150A. N. Painting: 1. Wood on Building: Face, back and edge, prime all plywood sidings and finish with 2 coats exterior solid body latex stain. The ordering School District will select Exterior body and trim color for each portable. 2. Metal: One (1) coat primer and two (2) coats finish paint. O. Plumbing: ( Listed as option for classrooms ) ? 1. Handicap water closet with flush valve and seat, Kohler or equal. 2. Grab bars per code. 3. Handicap wall hung lavatory. 4. Single handle faucet on lavatory. 5. Handicap single glaze mirror with clips 6. 2.5 gallon water heater, 115v. COMMI T AIRNT LETTE'R May 2, 1997 Mr Timothy M. Jensen, CPA City of Yakima j Fax 509-578-6364 Re. City of Yakima, Washington 15,000,000 Line of Credit Dear Mr. Jensen: EXHIBIT VI I am pleased to submit the following commitment for in response to your request for professional services for underwriting/purchasing 15,000,000 (approximately) of Limited General Obligation Notes (the "Notes) to fund current and future projects for the City of Yakama (City). Borrower: The City of Yakima, Washington Guarantor. None Total Credit Facilities: $5,000,000 Limited General Obligation Notes. Interest Rate: We are providing you with the following rate options based on bank qualified and non-bank qualified status; rate will be reset June 1st each year. AN of the rates displayed, below, are based upon current LIBOR rate and are supplied for bid comparison purposes only. Should the UBOR rate change between today and dosing, the interest rate will be set based upon the then current LIBOR rate but using the percentage(s) of UBOR rate displayed, below Status Term Percentage of Svears! UBOR Rate(') Bank Qualified 1 Year 79.12% Non -Bank Qualified 1 Year 94.78 (')The LIBOR rate used is relative to the term stated In column two above Terms: Principal due upon maturity Pre -payments allowed anytime without penalty Interest due semiannually on June 1 and December 1 beginning December 1, 1997. Rate sets at time of first draw. Setup/Loan Fees: None Early Termination Fee: None Security: The Notes will constitute a limited general obligation of the City payable from any and all funds legally available to the City. Financial Data Required: Three years' historical data on the City must be provided to the Bank in addition to the current annual budget. The Bank will be provided, for the life of the Notes, annual audited financial reports and new annual budgets as they, periodically, become available. 0-ir KeyBank. COMMT7ME.NT LEITER Terms and Conditions: (1) Notes proceeds to be used solely for valid City purposes. (2) Tax-exempt status interest on the Notes wkl be exempt from regular income taxation, and the Notes will be designated as a °quatifed tax exempt obligation' under Section 265 of the Internal Revenue Code (bank-elible). The Cky does not anticipate issuing more than $10 million of tax-exempt bonds ld calendar year 1097. The City will cause the Bank to be provided with customary bond counsel opinion, from recognized bond counsel acceptable t0 the Bank, regarding validity and tax- exempt axexempt status of the Notes. (3) Draws can be made twice per month with no draw being for less than $10,000 unless kis the final draw. Interest rate determination will become effective upon first draw. First draw can be for entire amount at the option of the City. (4) The Bank anticipates no additional fees for this interim financing. Should the line become restructured into a permanent financing, appropriate and normal new fees and costs wik be charged to the permanent financing as mutually negotiated at that future time. (5) Should the City not negotiate an extension and not pay the principal and/or interest as required, the interest rate will immediately rise to 100% of the index. Approval Process: This letter is an expression of our willingness to finalize our offer of credit facility to the City Such finalization may result in requirements for additional infomsation from the City Our efforts are directly dependent upon the City's cooperation in providing such information. This letter is solely for your benefit and is not to be relied upon by any third parties I thank you for choosing KeyBank and look forward to continuing to work with you, the City, and bond counsel on these Notes. Should you desire additional information or assistance; please contact me (206-305-7223) or my assistant, Karen Scott (206-305-7657), at your earliest convenience Sincerely, By He ! • = ufeld ee, Vice President and Manager Public Sector Division Key Bank National Association P.O. Box 11500 (WA -31-03-0257) Tacoma, WA 98411-5500 (206) 305-7223 - office (206) 305-7930 - fax 0-w KeyBank. rie rt nerne Is DEBT SERVICE SCHEMA — ---___ Yakima DATE 4/iter 12/1/97 6/1198 12/1/98 6/1/99 12/1/99 6/1 12/1 PRINCIPAL COUPO VN - It 8/1/01 12/1/01 6/1/02 12/1/02 TOTAL YIELD ST r Bond Doflars... Avetyge Ufa.. 0 45,000.00 0 47,000.00 0 .000 5300000 _ 0 55,000.00 250,000.00 .I •i. 5.30% _ 0 5.39% 0 _ 0 5.3916 0 5.39aK Average Coupon.. Net Interest costNIC). True Interest i ....... Bond Os rncl..... _.,,......._ Alf Ina! i! tT9e Purposes_ ............... . usfve Cott (AIO).................... IRS FORMS 8038 —`—" 1 Net Interest Cost........... hied Avera. Mai 0 YAKIMA INTEREST 0 8,9T3.33 8,737,60 ,73i� S 6,524.76 952+.74 4,256.10 4,258.1 2,910.60 2,91060 1.482.26 1,482.25 50, 09.73 TOTAL P+I 942.87 3.771 Years 5.3996 5.39% ---55.3 .39% 5.39% 5.3096 3.771' 0 M.53 6.137.50 550 6,624.76 6 4,258.10 5e.10 x.80 171,910. 1,482.25 56,482.26 300,809.73 I'.U1 111 v..+,.vJ.uvvVY,w C/ F1SfiT 8.963.33 0 68,475.00 0 0 0 88.62.1.20 0 57,964 60 0 PLEASE NOTE: An updated schedule was expected to be faxed; however, due to a technical problem, we were unable to receive the fax in time to be included in this packet. The revised schedule would indicate a new TOTAL of $300,000 (rather than $250,000). The revised amount would impact the fiscal total by approximately $7,000 to $8,000 per year. The revised schedule will be available at the Council meeting. April 20, 1997 Nobel Engineering, Inc. (509) 574-0863 Mr Glenn Rice Assistant City Manager 129 N 2nd Street Yakima, Wa 98901 EXHIBIT VII 415. 1 st' t:.s. Yakima WA 9890 f Ai2:',0.Q9) 574-0864 f9; Re. Day Detention Facility - Engineering Services Proposal Dear Mr Rice, Thanks for the opportunity to submit the following proposal. Roy Warren (CAD subconsultant) and I have reviewed the proposed project and visited the site Based on our meetings and site visits the following Engineering Services Proposal is offered for your consideration General Statement of Scope Prepare the site plan and associated details for the installation of Modular Classrooms for a Day Detention Facility at the corner of E Spruce and S 3rd Street The site plan will be based upon the information given to us by you and that contained in the information provided by the McKinney Mobile/Modular Company Engineering Scope of Services * * Meet with the appropriate City officials to determine the specific requirements of the project ** Conduct a topographic survey of the site based upon existing property pins Legal surveying, if required to establish property pin locations is NOT part of this proposal If this becomes necessary this service can be provided on a time and materials basis per the attached rate schedule ** Prepare the site plan for the proposed buildings including the following items - Building locations - parking lot layout - sidewalks - utility service locations - lighting layout (It is assumed that the same type of fixtures will be used as per the Justice Center and that the details and specifications for these lights will be provided to NEI) ** Grading and Drainage Plan ** Irrigation system to the landscaping areas ( Plant Species and piping/sprinkler system within the landscaping areas will be by others at a later date) ** Specifications for the above site improvements will.be prepared and included as a separate document This proposal does not include any services associated with the bidding and construction phases of the project NEI will of course like to provide these services if needed and agree to do so based upon the attached rate structure. Time Schedule. Completion of the Site plan drawings and specifications will be completed within 30 days from the notice to proceed by the City of Yakima. Compensation Compensation will be based upon a Lump sum payment of $3900 upon complletion of the documents Additional services as requested by the City will be charged based upon the attached rate structure Thank you for the opportunity to submit this proposal We are looking forward to being of service to the City of Yakima Sincerely, Dale R. Nobel, P E Pnncipal, Nobel Engineering Inc Proposal accepted by City of Yakima Ell Nobel Engineering, Inc. 415 N. 1st St., Yakima WA 98901 (509) 574-0863 FAX, -,009).1747964• _ 1 APR 2 6 IsT/ Cr CITY } Mil'i' n ENGINEERING SERVICES RATE SCHEDULE 1997 Principal Engineer. $ 76/Hour Engineering/CAD Technician. $ 55/Hour Administrative/Clerical $ 35/Hour 2 -man Survey Crew. $ 95/Hour Subconsultants for testing services shall be billed at cost plus 10% Invoices will be submitted monthly with full payment due within 10 days of invoice date A percentage rate of 1 1/2 % per month, 18% annually, will be charged on all past due accounts Nobel Engineering, Inc , will be entitled to reasonable attorney's fees and court costs if incurred in collection of this invoice 4 SENT BY:COMMERCIAL REAL ESTATE; 5- 5-97 ;10:31AM ; KEY BANK OF WA-' 915095766364;# 1/ 1 .44 ic City of Yakima, Washington Amortization Schedule Based upon 79.12% of 1 -year Dollar LIBOR Date Principal Rate Interest Total Fiscal Total 6/1/97 1211/97 7,298.82 7,298 82 7,298 82 6/1/98 27,000.00 4 866% 7,298 82 34,298.82 1211/98 27,000 00 4 866% 6,641 93 33,841.93 67,940.75 6/1/99 28,000.00 4.866% 5,985.03 33,985.03 12/1/99 29,000.00 4.866% 5,303.81 34,303.81 68,288.84 6/1/00 30,000.00 4.866% 4,598.26 34.598.26 12/1/00 30,000.00 4.866% 3,868.37 33,868.37 68,466.63 6/1/01 31,000.00 4.866% 3,138,49 34,138.49 12/1/01 32,000.00 4 866% 2,384.28 34,384.28 68,522 77 6/1/02 33,000.00 4.866% 1,605.74 34,605 74 12/1/02 33,000.00 4 886% 802.8702 33,802.87 68,408 61 TOTAL 300,000.00 48,926 42 348,926.42 YIELD STATISTICS One Year Dollar LIBOR. ........ ... ....6.150% 4.886% is 79.12% Bond Year Dollars $1,005.91 Average Life ......... 3.353033333 years Average Coupon 4.866% 'Note: The actual Interest rate will be determined upon the first draw of funds. Net Interest Cost (NIC) 4.866% True Interest Cost (TIC)...... 4.866% Bond Yield for Arbitrage Purposes.... 4.866% All Inclusive Cost (AIC) 4866% IRS FORM 8038 Net Interest Cost Weighted Average Maturity 4.864% 3.250 Years