HomeMy WebLinkAboutR-1997-006 Agreement / Yakima Valley Conference of Governments / Commute Trip Reduction Technical PlanningRESOLUTION NO. R-97 - 06
A RESOLUTION authorizing the Mayor and City Clerk to execute a Contract with
the Yakima Valley Conference of Governments for Commute Trip
Reduction Technical Planning Assistance.
WHEREAS, it is in the best interest of the City that the City contract with the Yakima
Valley Conference of Governments for technical planning assistance during 1997
relative to Washington State's Commute Trip Reduction program, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Mayor and City Clerk of the City of Yakima are hereby authorized and directed to
execute the attached and incorporated "Commute Trip Reduction Contract for
Technical Planning Assistance" between the City and the Yakima Valley Conference of
Governments for 1997.
ADOPTED BY THE CITY COUNCIL this 7th day of January
Ai I EST:
1
City Clerk
77/At-t
Lynn Buchanan, Mayor
,1997.
lap\contracts (& resolutions)\outside agencies\yvcog\cog - commute trip red. k\97' contract 1/3/97 2:41 PM
CITY OF YAKIMA
COMMUTE TRIP REDUCTION
CONTRACT FOR TECHNICAL PLANNING ASSISTANCE
THIS CONTRACT, entered into this 16th day of December, 1996 by and between the
Yakima Valley Conference of Governments, a regional association having its territorial limits within
Yakima County, State of Washington (hereinafter called the "Conference"), acting herein by Arvel
Eshleman, Conference Chair, acting hereunto duly authorized, and the City of Yakima, a municipal
corporation, located within Yakima County, State of Washington (hereinafter called the "City"),
acting herein by Lynn Buchanan, Mayor, hereunto duly authorized:
WITNESSETH THAT;
WHEREAS, the City has determined that a need exists to secure assistance in addition to
normal Conference activities; and,
WHEREAS, the City is desirous of contracting with the Conference for certain technical
planning assistance; and,
WHEREAS, the Conference possesses the technical planning staff with the necessary expertise
to provide the required services;
NOW THEREFORE, the parties do mutually agree as follows:
1. Scope of Services. Services performed under this contract will consist of those program activities
as outlined in the attached schedule and scope of work. Upon mutual agreement by the City and the
Conference of a detailed work program and time schedule, the Conference shall, in a satisfactory and
proper manner, perform the outlined services.
2. Time of Performance. The services provided by the Conference pursuant to this contract shall
commence on January 1, 1997, and shall end on December 31, 1997.
3. Access to Information. It is agreed that all information, data, reports, records and maps as are
available and for the carrying out of the work outlined above, shall be furnished to the Conference by
the City. No charge shall be made to the Conference for such information, and the City will
cooperate with the Conference in every way possible to facilitate the performance of the work
described in this contract.
4. Compensation and Method of Payment. The maximum amount of compensation and
reimbursement to be paid by the City hereunder shall not exceed $45,613.00 for all services required.
In addition, the compensation and reimbursement to be paid by the City hereunder shall provide, at
no charge to the Conference, photocopy service and secretarial assistance in typing reports for
submittal to the Council and Planning Commission. The Conference shall assume full responsibility
for payments of federal, state and local taxes or contributions imposed or required under the Social
Security, Workmen's Compensation and Income Tax Laws for persons other than City employees
performing services pursuant to this contract.
5. Invoicing. The Conference shall submit monthly billings to the City for payment based upon
work completed for the City. Billing for work shall be based upon actual expenses incurred. The
detailed budget and work program attached will provide an estimate of those expenses. However,
amounts may be shifted between various line items to cover costs incurred. The final invoice shall be
submitted on or before January 15, 1998.
6. Termination.
6.1. Termination of Contract for Cause. If, through any cause, the City or the Conference
shall fail to fulfill in a timely and proper manner the obligations contained within this
contract, the non -defaulting party shall, thereupon, have the right to terminate this contract by
giving, at least fifteen (15) days before the effective date of such termination, written notice to
the other of such termination specifying the effective date thereof.
6.2. Termination for Convenience. Either the City or the Conference may effect termination
of this contract upon thirty (30) days written notice by either party to the other party. If the
contract is terminated the City will compensate the Conference for that portion of services
extended unto the City.
7. Modification. The terms of this contract may be changed or modified by mutual agreement of the
City and the Conference in the form of written amendments to this contract.
8. Contract for Continuation. The City shall give notice of their intent to continue or discontinue the
contractual agreement for the year 1998, at least thirty (30) days prior to the completion of this
contract.
YAKIMA VALLEY CONFERENCE OF
GOVERNMENTS
CITY OF YAKIMA
YAKIMA COUNTY
Conference Chair
ATTEST.
Secretary
Date: /2 /(r
CITYctr.wp
ATTEST:
CITY =TRACT Ma g 7- S
R'ESOlVrm NO /� - 9 7 - to
ATTACHMENT A
WORK PROGRAM AND BUDGET
YVCOG Technical Assistance Contract
Commute Trip Reduction (CTR) Planning for the City of Yakima
1.1 CTR Ordinance and Plan
Maintain and administer the CTR ordinance and plan for
affected major employers within the City.
1.2 CTR Document Review and Evaluation
Review and evaluate each employer's CTR program
description and annual report to determine if the program is
likely to meet CTR goals. Provide the City copies of
employer trip reduction programs. Suggest that employers
modify their program if goal(s) are not met. Coordinate with
the City if penalties should be imposed.
1.3 Quarterly and Annual Reports
Submit to the Washington State Department of
Transportation quarterly and annual reports. Quarterly
reports shall summarize CTR events within the City and list
CTR events scheduled for the next quarter.
1.4 Employer and Survey Database
Provide the City with updated or new employer,
jurisdiction, or zone CTR survey database information for
the City of Yakima.
1.5 Survey Results
Provide to the City results of formal employer or
employee surveys accomplished in cooperation with Yakima
County
1.6 Other Information
Provide to the City other pertinent CTR information.
1.7 Technical Guidance and Support
A. CTR Program Assistance
Help employers set up and maintain their CTR
programs and reach their program goals. Provide
guidance for employers to prepare their CTR program
descriptions and annual program reports.
B. CTR Information Distribution
Provide informational materials to employers
regarding basic CTR requirements, model employer
programs, and explanations of how to achieve CTR goals.
Distribute state -provided forms, questionnaires, and
reports to employers.
C. ETC Training
Coordinate and provide initial basic training for
employee transportation coordinators.
D. CTR Community Education
Coordinate city-wide and affected employer -hosted
CTR educational activities throughout the contract
year; in cooperation with other affected jurisdiction
within Yakima County.
1.8 Appeals, Exemptions, and Modifications
Coordinate with the City if an employer requests a
waiver or modification of CTR requirements, if an employer
requests an exemption from all CTR program requirements or
penalties or to modify CTR program goals, or if an employer
proposes changes to CTR zone boundaries, SOV and/or VMT
values.
Wages
Position
Exec Dir
Planner I
Admin Asst
Secretary
Rate
($/hour)
$29.57
$13.45
$14.58
$11.33
Hours Cost Total
75.00 hrs. $2,217.75
1000.00 hrs. $13,450.00
10.00 hrs. $145.80
75.00 hrs. $849.75
TOTAL WAGES $16,663.30
Benefits
Exec Dir
Planner I
Admin Asst
Secretary
$687.50
$4,169.50
$45.20
$263.42
TOTAL BENEFITS $5,165.62
Other Direct
Supplies $1,000.00
Postage $125.00
Communications $375.00
Travel $750.00
Advertising and promotions $14,035.59
TOTAL OTHER $16,285.59
Indirect *
0.45 of wages per state
and federally approved formula. $7,498.49
TOTAL INDIRECT $7,498.49
GRAND TOTAL: $45,613.00
* Indirect costs are those incurred for a common or joint purpose
benefiting more than one cost objective and not directly assignable
to cost objectives benefited without effort disproportionate to the
results achieved. Indirect costs include space rental, utilities,
repairs and maintenance, janitorial services, insurance and
personnel administration.
TO:
FROM:
DATE:
RE:
YAK MA VALLEY
CONFERENCE OF GOVE ENTS
6 South 2nd Street, Suite 605
Yakima, Washington 98901
509-574-1550 • FAX 574-1551
MEMORANDUM
Mayor Lynn Buchanan
City of Yakima
Lon D. yrick
E u - 'hector
December 23, 1996
Commute Trip Reduction Contract
0
Enclosed please find a technical assistance contract for the City's Commute Trip Reduction
program for 1997, in the amount of $45,613. This contract was approved by the YVCOG
Executive Committee at their December 16 meeting.
Upon approval by your council and signature, please return the original to us, keeping a
copy for your records.
If you have any questions, please call. Thank you.
LDW:DAH:jp
Enclosure
MEMBER JURISDICTIONS
Grandview • Granger • Harrah • Mabton • Moxee • Naches • Selah
Sunnyside • Tieton • Toppenish • Union Gap • Wapato • Yakima • Yakima County • Zillah
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting Of January 7. 1997
ITEM TITLE: authorizing execution of a Contract with the Yakima Valley Conference of
Governments for Commute Trip Reduction Technical Planning Assistance during 1997.
SUBMITTED BY: Larry Peterson, Assistant City Attorney
CONTACT PERSON/TELEPHONE: Larry Peterson, Assistant City Attorney / 575-6030
SUMMARY EXPLANATION: The proposed resolution would authorize the Mayor and
City Clerk to execute a Contract with the Yakima Valley Conference of Govemments for
Commute Trip Reduction Technical Planning Assistance for 1997.
Resolution X Ordinance Contract Other(Specify)
Funding Source
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: ADOPT THE PROPOSED RESOLUTION.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION:
Resolution adopted. Resolution No. R-97-6