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Home My WebLink About11/10/2016 02 Council Budget Review by DepartmentBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 2. For Meeting of: November 10, 2016 ITEM TITLE: Council Budget Review by Department Fire - Public Safety Communications Police - Includes Law & Justice Capital Budget wrap -up and Council discussion SUBMITTED BY: Cliff Moore, City Manager Cindy Epperson, Finance & Budget Director SUMMARY EXPLANATION: We are pleased to submit for your review the 2017 Preliminary Budget and Strategic Initiatives for the City of Yakima. Included in this presentation are the steps and recommendations currently being taken to meet the fiscal challenges facing the City. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR ,, SUBMITTAL: °City Manager STAFF RECOMMENDATION: BOARD /COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type +� iii AW• • . . • AW • A •' �� 00 r Awl AW . r • r i Council Budget Review Fire C. ERWIN Emergency Management 2 FIRE 2017 Budgeted Staffing Levels B. STEWART -IBM Fire Chief 138.00 Positions R. SCHNEIDER Administrative Assistant T. VANDER HOUWEN Deputy Chief t OPERATIONS & LOGISTICS 90.00 Positions / 3 Shifts Fire • EMS • Equipment Special Operations Logistics Special Teams Safety Investigations Combat Reserves S. MADRIGAL Fire Office Assistant M. SOPTICH Deputy Chief 1 SUPPORT SERVICES 7.00 Positions Strategic Planning Accreditation Budgeting Info Systems Purchasing Internal Affairs Community Risk Training • Codes Interface Fire Inspections Non - Combat Reserves Facilities Apparatus B. COUGHENOUR Public 5afety Communications Manager PUBLIC SAFETY COMMUNICATIONS 35.00 Positions Dispatch • 9 -1 -1 Call taking Communications Electronic Equipment Fire This presentation e e : • Fire -General Fund • Emergency Medical Services • Fire Capital • Public Safety Communications 3 Fire Suppression llllglflnp=i��I� 1111 111 �", IRWITM 0 (1) 3 Firefighters were added as a Strategic Initiative in 2016 to reduce regularly scheduled overtime. (2) 9.00 FTE's funded by Emergency Services (150). 5 2015 2016 Class 2014 Amended Proposed Code Position Title Actual Budget Budget 1180 Fire Chief 1.00 1.00 1.00 4420 Fire Code Inspector 3.00 3.00 3.00 6321 Firefighter (1) 60.00 63.00 63.00 6323 Fire Lieutenant (Shift) 17.00 17.00 17.00 6325 Fire Captain (Shift) 7.00 7.00 7.00 6330 Fire Shift Commander 3.00 3.00 3.00 6343 Public Education Captain 1.00 1.00 1.00 6351 Fire Training Supervisor 1.00 1.00 1.00 6352 Fire Training Assistant 1.00 1.00 1.00 6380 Deputy Fire Chief 2.00 2.00 2.00 6441 Fire Office Assistant 1.00 1.00 1.00 6701 Emergency Management Specialist 1.00 1.00 1.00 8230 Maintenance Mechanic 1.00 1.00 1.00 16101 Administrative Assistant to the Fire Chief 1.00 1.00 1.00 Total Personnel (3) 100.00 103.00 103.00 (1) 3 Firefighters were added as a Strategic Initiative in 2016 to reduce regularly scheduled overtime. (2) 9.00 FTE's funded by Emergency Services (150). 5 Fire Budge t Uverview Dept 320 Fire (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 321 Auxiliary /Reserves $ 22,851 $ 51,400 $ 15,355 $ 50,267 $ 52,400 101.9% 104.2% 322 Fire Suppression & EMS 10,261,557 10,290,189 7,261,415 10,370,888 10,954,544 106.5% 105.6% 323 Investigation 230,556 271,133 147,882 201,648 267,519 98.7% 132.7% 325 Training 228,641 260,465 181,699 253,465 275,034 105.6% 108.5% 329 Administration 1,057,239 1,066,372 807,629 1,074,079 1,145,984 107.5% 106.7% 331 Suppression Facilities 268,778 218,935 177,458 222,247 222,945 101.8% 100.3% 337 Emergency Prep 101,788 152,101 143,673 175,651 159,228 104.7% 90.6% Total Expenditures $12,171,410 $12,310,596 $ 8,735,110 $12,348,244 $13,077,654 106.2% 105.9% (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Exp Summary By Type Actual Budget 09/30/16 Year -End Budget 2 to 5 Total 100 Salaries & Wages $ 9,007,997 $ 8,927,949 $ 6,265,868 $ 8,860,312 $ 9,338,220 104.6% 71.4% 200 Personnel Benefits 2,209,959 2,274,820 1,668,658 2,408,723 2,631,054 115.7% 20.1% Sub -Total Salaries & Benefits 11,217,956 11,202,769 7,934,526 11,269,036 11,969,274 106.8% 91.5% 300 Operating Supplies 287,290 313,721 203,140 301,138 315,971 100.7% 2.4% 400 Professional Svcs & Chgs 470,091 598,033 476,570 581,998 596,337 99.7% 4.6% 700 Debt Service Principal 153,674 159,019 101,518 159,019 165,228 103.9% 1.3% 800 Debt Service Int /Other 42,399 37,054 19,356 37,054 30,845 83.2% 0.2% Total Expenditures $12,171,410 $12,310,596 $ 8,735,110 $12,348,244 $13,077,654 106.2% 100.0% `j Fire Strategic Initiative Summary Strategic Initiative Proposed Personnel Request /Justification Funding Source Salary / Benefits Non - Personnel Notes Add One Fire Maintenance Mechanic General Fund $99,000 Unbudgeted position PS Add Three Firefighter positions General Fund $279,000 Unbudgeted PS Add Fire Inspection Fee General Fund Annual Revenue- Budgeted 2017 - $330,000 PS 2018 - $330,000 fjt Auxiliary 2015 Actual 2016 Prelim 2017 Proposed Budget Fire 452 448 466 Rupture /Explosions 3 7 3 Hazardous Condition 185 169 191 Service Call 835 758 860 Good Intent (response to report of fire / other hazardous conditions) 998 881 1,028 False Call 536 498 552 Other (miscellaneous request for service) 30 26 31 EMS /Rescue 5,943 5,374 6,121 Total 8,982 8,161 9,253 There are 9.00 Emergency Services FTE's in the Fire Fund (032). Performance Statistics for this fund are also found within the Fire narrative. suffering and loss of life and property; and to protect the environment. VIC Dept 150 Emergency Services Exp Summary By Service Unit 322 Fire Suppression & EMS 327 Emergency Services Total Expenditures (1) (2) (3) 2016 2016 2015 Amended Actual Actual Budget 09/30/16 $1,064,245 $1,118,488 $ 846,147 ,)a1 n1 F I)RR tiI)R 1 aq ')7) s (4) 2016 Estimated Year -End $1,119,267 I)RR tiI)R (5) 2017 Projected Budget $1,172,017 1) ati 11 Ati 1,305,260 1,407,117 989,419 1,407,895 1,417,413 (6) (7) % Chng % Chng from from 2to5 4to5 104.8% 104.7% 85.0% 85.0% 100.7% 100.7% Rev Summary By Type 330 Intergov't Revenues 1,299,816 1,325,726 757,356 1,325,290 1,365,590 103.0% 103.0% 360 Miscellaneous Revenues 300 300 1 300 300 100.0% 100.0% Total Revenues 1,300,116 1,326,026 757,356 1,325,590 1,365,890 103.0% 103.0% Fund Balance Beginning Balance 208,306 203,162 203,162 203,162 120,857 59.5% 59.5% Revenues Less Expenditures (5,144) (81,091) (232,063) (82,305) (51,523) 63.5% 62.6% Ending Balance $ 203,162 $ 122,071 $ (28,901) $ 120,857 $ 69,334 56.8% 57.4% 10 Exp Summary By Type 100 Salaries & Wages 200 Personnel Benefits Sub -Total Salaries & Benefits 300 Supplies 400 Other Svcs & Charges Transfers Out Total Expenditures 11 s (1) (2) (3) (4) (5) 2016 2016 2016 2017 2015 Amended Actual Estimated Projected Actual Budget 09/30/16 Year -End Budget $ 872,046 $ 919,670 $ 677,784 $ 909,670 $ 937,343 1 O') 100 104 Qi Q 1 .1Q 11.1 2 ')n0 F07 ')2n ti7A 1,064,245 1,118,488 846,147 1,119,267 1,172,017 36,002 82,025 61,669 82,025 35,000 30,013 31,603 31,603 31,603 35,396 17F nnn 17F nnn Fn nnn 17F nnn 17F nnn $1,305,260 $1,407,117 $ 989,419 $1,407,895 $1,417,413 (6) (7) % Chng % from of 2 to 5 Total 101.9% 66.1% 118.0% 16.6% 104.8% 82.7% 42.7% 2.5% 112.0% 2.5% 100.0% 12.3% 100.7% 100.0% Fir e C a Pit a I The Fire Capital Reserve account is made up of funds from various sources, some of which have restricted allowable expenditures of the funds. Item Cost Funding Source justification Mine Safety Appliance (MSA) $25,405 Fire Capital Funds Repair and maintenance of self-contained Supplies 322-R&M breathing apparatus (SCBA). Small Tools & Equipment 155,665 Fire Capital Funds Replacing portable radios, SCBA face pieces, 350 - Small Tools SCBA bottles, thermal imaging cameras on Engines, compressor for Rehab 90, etc. Repair and Maintenance 407,000 Fire Capital Funds This is to construct a new apparatus and Contractor Costs for Fire 322-R&M equipment storage building at Station 95 Stations Contractors) Engine, Ladder truck, 2 Staff 1,150,697 Fire Capital Funds These funds will be used to replace apparatus Vehicles and other equipment 322 - M & E and equipment. Operating Equipment 102,000 Fire capital Funds Purchase and installation of emergency backup 322 - Operating generators for Station 91 and Station 95. 1 lEquipment I Total $1,840,767 12 fjt F ire Capital - Budget Uverview Dept 332 Fire Capital (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 322 Fire Suppression & EMS $1,132,577 $1,907,976 $ 676,742 $ 787,328 $1,933,767 101.4% 245.6% 331 Fire Suppression Facilities 87,601 332,000 - - 407,000 122.6% n/a Ending Balance 1,220,178 2,239,976 676,742 787,328 2,340,767 104.5% 297.3% Rev Summary By Type 330 Intergov't Revenues 6,000 34,500 21,553 34,500 34,500 100.0% 100.0% 340 Chrgs f /Goods & Svcs 30,000 55,000 55,000 55,000 55,000 100.0% 100.0% 360 Miscellaneous Revenues 84,567 83,910 364 75,000 75,000 89.4% 100.0% 380 Nonrevenues - - - 500,000 - n/a 0.0% 390 Other Financing Sources 38,685 2,069,000 14,825 20,000 2,069,000 100.0% n/a Transfers In - - 100,000 100,000 100,000 n/a 100.0% Total Revenues 159,252 2,242,410 191,742 784,500 2,333,500 104.1% 297.5% Fund Balance Beginning Balance 1,097,851 36,925 36,925 36,925 34,097 92.3% 92.3% Revenues Less Expenditures (1,060,926) 2,434 (485,000) (2,828) (7,267) n/a 257.0% Ending Balance $ 36,925 $ 39,359 $ (448,075) $ 34,097 $ 26,830 68.2% 78.7% 13 F ire Capital - Budget Uverview 14 (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Exp Summary By Type Actual Budget 09/30/16 Year -End Budget 2 to 5 Total 300 Operating Supplies $ 46,149 $ 17,500 $ 20,054 $ 96,182 $ 181,070 1034.7% 7.7% 400 Professional Svcs & Chgs 92,671 332,000 - - 407,000 122.6% 17.4% 600 Capital Outlay 1,081,358 1,675,476 656,689 691,146 1,252,697 74.8% 53.5% 700 Debt Service Principal - 215,000 - - 500,000 232.6% 21.4% Total Expenditures $1,220,178 $2,239,976 $ 676,742 $ 787,328 $2,340,767 104.5% 100.0% 14 Fire Capital- Strategic Initiative Summary Strategic Initiative Proposed Personnel Request / Justification Funding Source Salary / Benefits Non - Personnel Notes Fire Apparatus (2015 Strategic Initiative) Fire Capital $1,500,000 Budgeted PS Facility Remodel and Modernization Fire Capital $700,000 nbudgeted PS 15 fjt y } Public Safety Communications The goal of the division is to provide quality, efficient, cost-effective emergency communications and communications support to the citizens and public safety user agencies. The responsibilities of the communications division are: 16 Public Safety Communications - Authorized Personnel Class Code Position Title 1274 Public Safety Communications Manager 6410 9 -1 -1 Call Taker 6412 Public Safety Dispatcher 6415 Public Safety Comm. Supervisor 17101 Public Safety Asst. Comm. Manager 18101 Communications Division Office Assistant Total Personnel (1) One Public Safety Communications Supervisor was added in 2017 to reduce overtime and increase coverage. 17 2016 2017 2015 Amended Proposed Actual Budget Budget 1.00 1.00 1.00 15.00 15.00 15.00 12.00 12.00 12.00 5.00 5.00 6.00 1.00 1.00 1.00 1.00 1.00 1.00 35.00 35.00 36.00 (1) One Public Safety Communications Supervisor was added in 2017 to reduce overtime and increase coverage. 17 Public Safety Communications - Budget Overview Dept 151/153 Pub Safety Comm (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 340 Crim Just Sts Tx .3% $ 160,512 $ 171,995 $ 97,860 $ 176,839 $ 194,419 113.0% 109.9% 341 Comm Operations 1,886,775 1,326,234 1,027,376 1,342,726 1,369,652 103.3% 102.0% 343 911 Call Takers Enhanced 1,398,999 1,443,292 1,015,039 1,383,219 1,505,717 104.3% 108.9% 344 911 Call Takers Operations 301,113 304,283 238,352 305,610 393,908 129.5% 128.9% 348 911 Call Takers Admin 139,449 147,084 109,389 147,534 155,364 105.6% 105.3% 349 Comm Administration 172,954 170,209 120,785 163,297 162,488 95.5% 99.5% Total Expenditures 4,059,802 3,563,096 2,608,800 3,519,226 3,781,547 106.1% 107.5% Rev Summary By Type 310 Taxes 159,891 176,800 129,165 176,800 183,800 104.0% 104.0% 330 Intergov't Revenues 1,686,067 2,291,418 1,871,527 2,338,418 2,580,246 112.6% 110.3% 340 Chugs f /Goods & Svcs 50 - 50 - - n/a n/a 360 Miscellaneous Revenues 998 1,250 4,298 5,063 800 64.0% 15.8% 380 Nonrevenues - - - 385,000 - n/a 0.0% Transfers In 980,000 1,030,000 490,000 1,030,000 1,030,000 100.0% 100.0% Total Revenues 2,827,007 3,499,468 2,495,040 3,935,281 3,794,846 108.4% 96.4% Fund Balance Beginning Balance 857,846 (374,949) (374,949) (374,949) 41,106 11.0% 11.0% Revenues Less Expenditures (1,232,795) (63,628) (113,760) 416,055 13,299 20.9% 3.2% 18 Ending Balance $ (374,949) $ (438,577) $ (488,709) $ 41,106 $ 54,405 12.4% 132.4% Public Safety Communications - Budget Overview 19 (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Exp Summary By Type Actual Budget 09/30/16 Year -End Budget 2 to 5 Total 100 Salaries & Wages $1,852,938 $ 2,093,768 $1,571,786 $ 2,163,912 $ 2,289,883 109.4% 60.6% 200 Benefits 731,068 810,160 596,233 825,472 934,520 115.4% 24.7% Sub -Total Salaries & Benefits 2,584,007 2,903,928 2,168,020 2,989,383 3,224,403 111.0% 85.3% 300 Operating Supplies 162,385 14,100 8,596 14,000 8,000 56.7% 0.2% 400 Professional Svcs & Chgs 700,274 467,218 308,638 390,673 422,744 90.5% 11.2% 600 Capital Outlay 498,594 - - - - n/a 0.0% 700 Debt Service Principal 51,500 115,000 65,000 65,000 65,000 56.5% 1.7% 800 Debt Service Int /Other 63,042 62,850 58,546 60,170 61,400 97.7% 1.6% Total Expenditures $ 4,059,802 $ 3,563,096 $ 2,608,800 $ 3,519,226 $ 3,781,547 106.1% 100.0% 19 Public Safety Alternates Personnel Changes SU Fund Description Decrease FN 341 2800 M: :11 20 Personnel Changes Total Cap Outlay /Maint /Oper Changes Description Decrease Public Safety Uniforms $ 1,500 Public Safety Uniforms 250 Other Changes Total 1,750 Grand Total $ 1,750 F/V = Filled / Vacant Public tions - Strategic Initiative Summary Strategic Initiative Proposed Personnel Request / Justification Funding Source Salary / Benefits Non - Personnel Notes Add One Public Safety Communications Public Safety $90,200 Budgeted Supervisor position Communications PS 911 Funds Refurbish Communications Vehicle Public Safety $12,000 Unbudgeted Communications PS 21 +� iii AW• • . . • AW • A •' �� 00 r Awl AW . r • r i Council Budget Review Police G. JONES Captain UNIFORMED DIVISION 98.00 + 15 -25 Volunteers Patrol Squads Emergency Response Reactive and Preventative Patrol • Criminal & Traffic Enforcement • Service Response • K -9 Unit GREAT Program SRO's Patrol Support • Special Details • Service Response SWAT Team Emergency Tactical Intervention and Crisis Negotiations Traffic Parking Enforcement Transit 2 POLICE 2017 Budgeted Staffing Levels D. RIZZI Chief of Police 196.00 Positions M. BASTINELLI Public Information Officer T. CROFT Administrative Assistant I l J. SEELY J. SCHNEIDER J. MORA Captain Captain Police Services Manager BUILDING SPECIAL CRIMINAL ADMINISTRATIVE MAINTENANCE OPERATIONS INVESTIGATION SERVICES 1.00 Position 15.00 Positions 38.00 Positions 21.00 Positions FLEET Training Investigations Support Services MANAGEMENT Training, Recruitment and Person Crimes Testing Property Crimes Communications and 1.00 Position Records Management Arson Pro Active Special Assault Call Taking • Permits PRISONER TRU • Data Entry Emphasis Patrols DETENTION Retention & Dissemination 15.00 Positions Identification Community Services Fingerprint Comparison Property Care and Custody of Crime Prevention Forensics Prisoners Inventory, Evidence Volunteer Programs Evidence Collection Safekeeping/Found Transportation Crime Free Rental Housing Property • Budget Courtroom Security Home Detention Narcotics Analysis •Personnel Crime Analysis Actions • Purchasing • Gang Enforcement Timekeeping • Accounting Professional Standards Personnel Records Public Safety Internal Investigation g Clerical Support Communications Detectives Support Training Support • Travel Jail Billing / Budget FIRE DEPARTMENT Elec. Home Monitoring This presentation focuses on the ®® departments: Police - Authorized Personnel 2016 2017 Class 2015 Amended Proposed Code Position Title Actual Budget Budget 1190 Police Chief 1.00 1.00 1.00 1295 Police Services Manager 1.00 1.00 1.00 1434 Case Specialist(') 1.00 0.00 0.00 6121 Police Officer (2) 118.00 118.00 118.00 6122 Police Officer (Lateral) (2) 5.00 5.00 5.00 6124 Police Sergeant 17.00 17.00 17.00 6126 Police Lieutenant 6.00 6.00 6.00 6127 Police Captain 3.00 3.00 3.00 6211 Evidence Technician (3) 0.00 1.00 1.00 6212 Assistant Evidence Technician (3) 1.00 0.00 0.00 6215 Community Services Officer 2.00 2.00 2.00 6221 Corrections Officer 11.00 11.00 11.00 6235 Corrections Admin Specialist (4) 0.00 0.00 1.00 6241 Police Information Specialist 1.00 1.00 1.00 6252 Police Services Specialist I 13.00 13.00 13.00 fjt Class Code Position Title 6253 Police Services Specialist II 6256 Police Services Lead (1)(4) 6265 Crime and Intelligence Analyst 6270 Police Application Specialist 8205 Police Fleet Specialist 11701 Administrative Assistant to Police Chief 11720 Corrections Sergeant 11730 Forensic Supervisor 13601 Building Superintendent Total Personnel (5) (1) In 2015, Corrections was reorganized and changed the Case Specialist position to a Police Services Lead position. (2) Police Officer and Police Officer (Lateral) positions are interchangeable. (3) Assistant Evidence Technician position was upgraded the Evidence Technician mid -year 2015. (4) A Police Services Lead was replaced with a Corrections Admin Specialist mid -year 2016. (5) 1.0 FTE is funded by Transit (462). 0 2016 2017 2015 Amended Proposed Actual Budget Budget 4.00 4.00 4.00 4.00 5.00 4.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 197.00 197.00 197.00 (1) In 2015, Corrections was reorganized and changed the Case Specialist position to a Police Services Lead position. (2) Police Officer and Police Officer (Lateral) positions are interchangeable. (3) Assistant Evidence Technician position was upgraded the Evidence Technician mid -year 2015. (4) A Police Services Lead was replaced with a Corrections Admin Specialist mid -year 2016. (5) 1.0 FTE is funded by Transit (462). 0 Police Budge t Uverview Dept 310 Police (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 260 Gang Free Initiative $ 168,355 $ 148,450 $ 72,772 $ 140,852 $ 140,500 94.6% 99.8% 301 PD Crim Just Sls Tx .3% 1,417,878 1,376,853 858,253 1,287,905 1,324,441 96.2% 102.8% 305 Detention Services 1,432,651 1,477,045 1,140,190 1,513,351 1,580,226 107.0% 104.4% 306 Monitoring Services 164,515 108,093 33,852 46,270 46,270 42.8% 100.0% 312 Investigation 4,697,741 4,796,900 3,419,538 4,663,215 4,684,949 97.7% 100.5% 313 Preventive Patrol 10,374,593 12,419,138 9,107,174 12,489,192 13,471,163 108.5% 107.9% 314 Police Support Services 1,436,777 1,597,336 1,156,623 1,626,378 1,742,696 109.1% 107.2% 316 Fruitvale Facility 4,772 6,741 3,743 6,141 7,075 105.0% 115.2% 317 Special Operations 2,033,739 874,842 609,661 853,158 876,746 100.2% 102.8% 318 Facility Maintenance 491,332 466,392 321,537 487,451 479,649 102.8% 98.4% 319 Administration 4,230,015 4,055,343 3,141,744 4,088,124 4,125,405 101.7% 100.9% Total Expenditures $ 26,452,368 $ 27,327,133 $19,865,086 $ 27,202,038 $ 28,479,120 104.2% 104.7% fjt Police - Budget Overview Exp Summary By Type 100 Salaries & Wages 200 Benefits Sub -Total Salaries & Benefits 300 Operating Supplies 400 Professional Svcs & Chgs 500 Intergovernmental Svcs 600 Capital Outlays 700 Debt Services 800 Debt Service Int /Other Total Expenditures 9 (1) 2015 Actual (2) 2016 Amended Budget (3) 2016 Actual 09/30/16 (4) 2016 Estimated Year -End (5) 2017 Projected Budget (6) % Chng from 2 to 5 (7) % of Total $16,182,875 $17,024,581 $12,458,852 $16,775,397 $17,566,199 103.2% 61.7% 4,301,006 4,778,513 3,452,380 4,906,522 5,320,723 111.3% 18.7% 20,483,881 21,803,093 15,911,232 21,681,918 22,886,921 105.0% 80.4% 753,929 780,500 499,480 729,520 777,500 99.6% 2.7% 2,310,395 2,079,503 1,500,014 2,126,563 2,150,662 103.4% 7.6% 2,098,919 1,875,000 1,216,873 1,875,000 1,875,000 100.0% 6.6% 16,207 - - - - n/a 0.0% 655,826 675,801 675,801 675,801 699,937 103.6% 2.5% 133,211 113,236 61,687 113,236 89,100 78.7% 0.3% $ 26,452,368 $ 27,327,133 $19,865,086 $ 27,202,038 $ 28,479,120 104.2% 100.0% FIR* 11111 Personnel Changes SU Fund Description 112 1110 Defund 2 task force positions 113 1110 Defund 1 Police Officer position 119 4100 117 4305 112 Cap Outlay /Maint /Oper Changes Decrease FN Description Decrease $ 192,300 V $ - 96,150 V - Personnel Changes Total 288,450 Lighting savings 15,250 Reduce training budget 20,000 Cancel Tower office lease 55,593 Other Changes Total 90,843 Grand Total $379,293 F/V = Filled / Vacant r Proposed Personnel Strategic Initiative Request / Justification Funding Source Salary / Benefits Non - Personnel Notes Online Reporting System— General Fund Budgeted Initial Purchase - Capital $37,500 PS Ongoing Maintenance - Operations Ann. Sub: 11,500 $49,000 Preventative Patrol 2017 Service Requests Received 2015 2016 Proposed Investigation Actual Prelim Budget Part I Crimes Against Property Cleared 559 648 690 Part I Crimes Against Persons Cleared 201 304 350 Preventative Patrol Service Requests Received 84,830 88,230 88,000 Traffic Accidents Reported 2105 2127 2149 Officers Per 1,000 Population 1.66 1.58 1.66 UCR Part I Arrests 1139 1080 1100 All Other Arrests (except Traffic) 3373 3524 3600 Traffic Violations Cited 20,193 21,705 23,332 Police Support Services Commissioned Police Officers 150 148 150 Case Numbered Events Processed 55.741 57,153 59,096 Infraction Citations Processed 16,548 16,713 16,880 Property Received 7,678 8,747 9,816 Property Disposed 2,995 2,246 4,417 Events Requiring Services 55,741 57,153 59,096 Detention Services Average Cost Per Prisoner Per Day (Yakima County DOC) 76.59 70.32 76.59 Elec. Home Monitoring Avg. Cost Per Monitored Individual Per Day (1) 4.30 4.35 4.19 (1) Average cost per day — costs per monitoring type: $2.10 /day for GPS monitoring and $6.50 /day for remote breath alcohol monitoring in 2015. Cost for GPS monitoring in 2016 was $2.20 /day. Researching new vendors for 2017 that would lower daily costs. 11 Police Grants - Budget Dept 152 Police Grants Exp Summary By Service Unit 152 Prosecution 309 NARC Investigation 310 GET Unit 313 Preventative Patrol 317 Police Special Operations Total Expenditures (1) (2) (3) (4) (5) from 2016 2016 2016 2017 2015 Amended Actual Estimated Projected Actual Budget 09/30/16 Year -End Budget $ 126,910 $139,316 $106,624 $138,057 $153,678 158,470 218,400 153,382 218,400 218,400 - 12,000 - 12,000 12,000 - - 18,511 - - 285,380 369,716 278,516 368,457 384,078 (6) (7) % Chng % Chng from from 2to5 4to5 110.3% 111.3% 100.0% 100.0% 100.0% 100.0% n/a n/a n/a n/a 103.9% 104.2% Rev Summary By Type 330 Intergovernmental 287,508 200,000 151,531 202,390 200,000 100.0% 98.8% 340 Chrgs f /Goods & Svcs 53,005 60,000 81,889 60,000 60,000 100.0% 100.0% 360 Miscellaneous Revenues 159,708 156,000 314,940 186,000 156,000 100.0% 83.9% Total Revenues 500,221 416,000 548,360 448,390 416,000 100.0% 92.8% Fund Balance Beginning Balance 156,537 371,378 371,378 371,378 451,311 121.5% 121.5% Revenues Less Expenditures 214,841 46,284 269,843 79,933 31,922 69.0% 39.9% Ending Balance $ 371,378 $ 417,662 $ 641,221 $ 451,311 $ 483,233 115.7% 107.1% 13 Police Grants - Budget Exp Summary By Type 100 Salaries & Wages 200 Benefits Sub -Total Salaries & Benefits 300 Operating Supplies 400 Professional Svcs & Chgs 600 Capital Outlay Total Expenditures 14 (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Actual Budget 09/30/16 Year -End Budget 2 to 5 Total $ 175,282 $ 202,101 $154,049 $ 202,101 $ 212,473 105.1% 55.3% 26,235 29,184 22,298 29,675 33,173 113.7% 8.6% 201,517 231,285 176,346 231,776 245,647 106.2% 64.0% 29,080 18,900 3,622 18,900 18,900 100.0% 4.9% 54,783 119,531 90,446 117,781 119,531 100.0% 31.1% - - 8,102 - - n/a 0.0% $ 285,380 $ 369,716 $ 278,516 $ 368,457 $ 384,078 103.9% 100.0% • The purchase of new patrol cars, equipment and technology for police vehicles • Special and technical equipment used by SWAT • Major repair and maintenance of the Richard A. Zais, Jr. Law and Justice Center. 15 Law and justice Capital - Budg' Dept 303/333 L & J Capital (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 301 Crim Just Sls Tx .3% $ 3,448 $ 120,000 $ 651 $ 120,000 $120,000 100.0% 100.0% 301 Police Operations 282,665 486,000 273,027 486,000 486,000 100.0% 100.0% 311 Crime Prevention 47,817 - 12,295 - - n/a n/a 319 Administration 101,408 87,000 24,821 87,000 87,000 100.0% 100.0% Total Expenditures 435,337 693,000 310,794 693,000 693,000 100.0% 100.0% Rev Summary By Type 310 Taxes 130,382 143,100 104,220 143,100 148,800 104.0% 104.0% 330 Intergov't Revenues 42,586 - 12,295 12,295 - n/a 0.0% 360 Miscellaneous Revenues 6,306 250 38 2,050 250 100.0% 12.2% 390 Other Financing Svcs 123,905 10,000 9,470 12,368 10,000 100.0% 80.9% Transfers In 205,300 206,500 137,150 211,100 217,800 105.5% 103.2% Total Revenues 508,480 359,850 263,173 380,913 376,850 104.7% 98.9% Fund Balance Beginning Balance 667,162 740,305 740,305 740,305 428,218 57.8% 57.8% Revenues Less Expenditures 73,143 (333,150) (47,621) (312,087) (316,150) 94.9% 101.3% Ending Balance $ 740,305 $ 407,155 $ 692,684 $ 428,218 $112,068 27.5% 26.2% 16 Law and justice Capital - Budg' Exp Summary By Type 300 Operating Supplies 400 Professional Svcs & Chgs 600 Capital Outlay Total Expenditures 17 (1) (2) (5) 2016 2015 Amended Actual Budget $ 108,720 $ 216,000 $ 71,963 127,000 ')7,n r-r2 2r1n nnn (3) (4) (5) 2016 2016 2017 Actual Estimated Projected 09/30/16 Year -End Budget 46,452 $ 216,000 $ 216,000 37,685 127,000 127,000 77r- r- 7,7 2F(1 nnn 2F(1 nnn 435,337 $ 693,000 $ 31U,794 $ 693,000 $693,000 (6) % Chng fr om 2to5 100.0% 100.0% 100.0% 100.0% (7) of Total 31.2% 18.3% 50.5% 100.0% Law and justice Capital - Strategic Initiative Summary Strategic Initiative Proposed Personnel Request / Justification Funding Source Salary / Benefits Non - Personnel Notes Police / Legal Center Reconfiguration Law & Justice $20,000 Budgeted Capital PS Police Fleet replacements Law & Justice $400,000 Budgeted Capital PS [[a Memo To: The Honorable Mayor and City Council From: Cindy Epperson, Director of Finance and Budget Date: November 8, 2016 Re: Council decisions on Strategic Initiatives Now that Council has completed department by department budget reviews, the next step in the process is for Council to give direction on the unbudgeted strategic initiatives. Once this direction is given, Finance will incorporate any changes into the budget, and will prepare any additional documents for Council approval. For example, fee increases will come back to Council as separate ordinances, targeted for the December 6 agenda. Since Council has given direction to establish a Fire Inspection Fee, and to take the Planning Land -Use fees to the Planning Commission, these are not included in this decision matrix. However, these items will still require Council action on related ordinances. The public hearing on November 15, 2016 will still be on the Preliminary Budget as originally presented, but we will be able to report at the meeting the results of these decisions on the General Government fund balance. The second public hearing on December 6, 2016 will have all of the changes incorporated, and therefore, will be the proposed budget to be adopted. If there are any more changes arising in that meeting, then those would be incorporated into a final budget adoption ordinance to be passed by Council on December 13, the last meeting of the calendar year. We have attached for Council consideration a summary of unbudgeted strategic initiatives sorted by revenue and expenditure. There are sections in the "2017 Preliminary Budget Summary' document which contain explanations of each strategic initiative. Section IV represents the "normal' initiatives, while Section V details the General Government reduction options. We have added page number references back into the Preliminary Budget Document to each initiative. It should be noted that in the areas of the utility rate adjustments, each narrative in the Preliminary Budget includes a table relating to the cost to a typical household. Finance has prepared a spreadsheet to track the effect of Council decisions on General Government fund balance. As previously presented, the fund balance at the end of 2017 is projected to be $6.2 million, but the target given at the September 27, 2016 Roundtable discussion was an ending balance of about $6.9 million. From your direction given at this meeting, management will continue to develop the 2017 budget. STRATEGIC INITIATIVES - REVENUE CITY WIDE New Revenue CITY ADMINISTRATION Economic Development Special Event Fee Increase Proposed Personnel Revenue — U - ED Strategic Initiative Request/ Justification Funding Source Salary / Benefits Non - Personnel Notes Establish Brokered Natural Gas Utility Tax General Fund Revenue - $113,000 U — n/a (Preliminary Budget, Section IV, Page 11) Eliminate lid on electric, natural gas and General Fund ---------------------- - - - - -- Revenue - $760,000 U — n/a telephone tax Refuse Customers 2017 Revenue B — PS (Preliminary Budget, Section IV, Page 13) $247,000 Establish Transportation Benefit District Street Construction Revenue — U — n/a and impose a vehicle tab fee Fund $10 - $685,000 $15 - $1,028,000 (Preliminary Budget, Section IV, Page 16) $20 — 1,371,000 CITY ADMINISTRATION Economic Development Special Event Fee Increase General Fund Personnel Salary / Benefits Revenue — U - ED Refuse Rate Increase Refuse Customers 2017 - $9,550 U — PS (Preliminary Budget, Section IV, Page 24) Memo attached 2018 - $19,100 PUBLIC WORKS Refuse Strategic Initiative Request/ Justification Proposed Funding Source Personnel Salary / Benefits Non - Personnel Notes Refuse Rate Increase Refuse Customers 2017 Revenue U — PS 2017-7.0% 2019-2.5% $473,000 2018-2.6% 2020-2.5% (Preliminary Budget, Section IV, Page 85) ------------------------------------------------------- - - - - -- ---------------------- - - - - -- ---------------------- - - - - -- ---------------------- - - - - -- ----------------- - - - - -- Refuse Rate Increase Refuse Customers 2017 Revenue B — PS 2017-3.7% 2019-3.0% $247,000 2018-3.1% 2020-3.0% (Preliminary Budget, Section IV, Page 85) Unbudgeted Economic Development Public Safety Legend U Budgeted B ED Public Trust and Accountability PT PS Partnerships PA Neighborhood and Community Building NC 1 UTILITIES & ENGINEERING Wastewater / Stormwater Strategic Initiative Request / Justification Proposed Funding Source Personnel Salary / Benefits Non - Personnel Notes Wastewater Rate Increase Wastewater / 2017 Revenue - U - PS Program 2017 2018 -2021 Stormwater Wastewater Stormwater 63% 2.5% annually Customers $577,000 WW Retail 3% 3.0% annually Stormwater WW BOD 16% 2.4% annually ---------------------- - - - - -- ---------------------- - - - - -- $1,357,000 ----------------- - - - - -- WW TSS 7% 2.4% annually Water Customers 2017 Revenue B — PS WW FOG 35% 2.4% annually $434,750 2017 Ind Waste/UASB $7.84 plus 60% RTS plus 60% RVR plus 100% SWC 2017 -2019 2020 -2021 WW Pretreat 18% 4.5% annually (Preliminary Budget, Section IV, Page 62) ------------------------------------------------------- - - - - -- ---------------------- - - - - -- ---------------------- - - - - -- ---------------------- - - - - -- ----------------------- Wastewater Rate Increase - Alternative Wastewater / 2017 Revenue - B - PS Program 2017 2018 -2021 Stormwater Wastewater Stormwater 27% Variable Customers $324,000 WW Retail 1.5% Variable Stormwater WW BOD 16% 2.4% annually $580,500 WW TSS 7% 2.4% annually WW FOG 35% 2.4% annually 2017 Ind Waste/UASB $7.84 plus 60% RTS plus 60% RVR plus 100% SWC 2017 -2019 2020 -2021 WW Pretreat 18% 4.5% annually (Preliminary Budget, Section IV, Page 62) Water Strategic Initiative Request/ Justification Proposed Funding Source Personnel Salary / Benefits Non - Personnel Notes Water Rate Increase Water Customers 2017 Revenue U - PS Program $740,000 2017 Water RTS 8.5% 2018 Water RTS 8.5% (Preliminary Budget, Section IV, Page 71 ------------------------------------------------------- - - - - -- ---------------------- - - - - -- ---------------------- - - - - -- ---------------------- - - - - -- ----------------- - - - - -- Water Rate Increase - Alternate Water Customers 2017 Revenue B — PS Program $434,750 2017 Water RTS 5.0% 2018 Water RTS 4.7% (Preliminary Budget, Section IV, Page 71) Legend Unbudgeted U Budgeted B Economic Development ED Public Trust and Accountability PT Public Safety PS Partnerships PA Neighborhood and Community Building NC MEMORANDUM To: Cliff Moore From: Sean Hawkins, Economic Development Manager Date: November 2, 2016 Subject: Special Event Permit Fee Recommendation The City currently charges a flat fee of $50 for any special event in the City regardless of size or complexity. The following is a recommended change to the City's Special Event Permit Fee: $50 fee — Events that are basic in nature (block parties, Capitol Theatre 3rd Street closure, charity walks that do not close streets) and require no barricades or cones from the City of Yakima. Of the 50 events the City of Yakima permits each year, roughly 10 of them would remain in this category. $200 fee — Events that require a more extensive review of event layout, insurance certificates and public safety procedures. These events typically require the usage of City of Yakima issued barricades and cones for traffic control and public safety. This would include the Yakima Farmers Market, 3 on 3 hoops tournament, 5 K runs, Fresh Hop Ale Festival and other large events. Of the 50 events the City of Yakima permits each year, roughly 40 of them would be moved into this category. $15 per day power fee for events that use 110 power outlets in various throughout the City. $50 per day power fee for events that require access to 220 power outlets that often require the City of Yakima Street Department to visit the site in advance of the event to ensure the outlets are working properly. 3 STRATEGIC INITIATIVES - EXPENDITURE HUMAN RESOURCES FINANCE Proposed Personnel Strategic Initiative Request/ Justification Funding Source Salary / Benefits Non - Personnel Notes Add 2 modules to NEOGov Software General Fund 2017--0- Implement $10,000 U - PT (Preliminary Budget, Section IV, Page 31) 2018 - $23,300 Annual Sub: 29,200 (Preliminary Budget, Section IV, Page 29) General Fund $99,000 $39,200 U — PS FINANCE COMMUNITY DEVELOPMENT Planning Proposed Personnel Strategic Initiative Request/ Justification Funding Source Salary / Benefits Non - Personnel Notes Purchase Workiva Reporting Software General Fund 2017--0- $29,000 U - PT (Preliminary Budget, Section IV, Page 31) 2018 - $23,300 COMMUNITY DEVELOPMENT Planning FIRE Proposed Personnel Strategic Initiative Request/ Justification Funding Source Salary / Benefits Non - Personnel Notes Planning Division Reorganization General Fund 2017--0- $700,000 U — PT (to be timed to have no net effect in 2017) 2018 - $23,300 (Preliminary Budget, Section IV, Page 38) General Fund $99,000 U — PS FIRE Unbudgeted Economic Development Public Safety C Legend U Budgeted B ED Public Trust and Accountability PT PS Partnerships PA Neighborhood and Community Building NC Proposed Personnel Strategic Initiative Request/ Justification Funding Source Salary / Benefits Non - Personnel Notes Facility Remodel and Modernization Fire Capital $700,000 U — PS (Preliminary Budget, Section IV, Page 46) Add One Fire Maintenance Mechanic General Fund $99,000 U — PS position (Preliminary Budget, Section IV, Page 47) Add Three Firefighter positions General Fund $279,000 U — PS (Preliminary Budget, Section IV, Page 48) Unbudgeted Economic Development Public Safety C Legend U Budgeted B ED Public Trust and Accountability PT PS Partnerships PA Neighborhood and Community Building NC Public Safety Communications YAKIMA AIRPORT Proposed Personnel Strategic Initiative Request/ Justification Funding Source Salary / Benefits Non - Personnel Notes Refurbish Communications Vehicle Public Safety $102,400 $12,000 U — PS (Preliminary Budget, Section IV, Page 51) Communications 70% $3,963 YAKIMA AIRPORT UTILITIES & ENGINEERING Engineering Proposed Personnel Strategic Initiative Request/ Justification Funding Source Salary / Benefits Non - Personnel Notes Add One Airport Assistant Manager Airport Operations $102,400 $18,000 U — ED position or General Fund 70% $3,963 (Preliminary Budget, Section IV, Page 55) Irrigation Operating 30% $1,698 UTILITIES & ENGINEERING Engineering Water Proposed Personnel Strategic Initiative Request/ Justification Funding Source Salary / Benefits Non - Personnel Notes Full size Copier / scanner (can be funded General Fund $18,000 U — PT by Budget reduction proposal) Water Operating 70% $3,963 (Preliminary Budget, Section IV, Page 56) Irrigation Operating 30% $1,698 Water Unbudgeted Economic Development Public Safety Legend U Budgeted B ED Public Trust and Accountability PT PS Partnerships PA Neighborhood and Community Building NC 5 Proposed Personnel Strategic Initiative Request/ Justification Funding Source Salary / Benefits Non - Personnel Notes Economic Study — Yakima Basin Integrated U - PA Plan Water Operating 70% $3,963 Irrigation Operating 30% $1,698 (Preliminary Budget, Section IV, Page 75) $5,661 Unbudgeted Economic Development Public Safety Legend U Budgeted B ED Public Trust and Accountability PT PS Partnerships PA Neighborhood and Community Building NC 5 PUBLIC WORKS Streets Legend Unbudgeted U Budgeted B Economic Development ED Public Trust and Accountability PT Public Safety PS Partnerships PA Neighborhood and Community Building NC Proposed Personnel Strategic Initiative Request/ Justification Funding Source Salary / Benefits Non - Personnel Notes Energy conservation measure Street Fund $2,100,000 U — PS Switch out high pressure sodium street DOC Energy Grant lights to LED. Funded by: LOCAL Borrowing Energy rebates - $211,000 Department of Commerce grant - $350,000 LOCAL borrowing - $1,539,000 (Preliminary Budget, Section IV, Page 98) Sidewalk Repair/Installation & Tree Street Fund $50,000 U — NC Removal $50,000 per year for 5 years (2017 -2022) (Preliminary Budget, Section IV, Page 100) Add two Traffic Signs & Marking Specialist Street Fund $120,000 U — PS positions (Preliminary Budget, Section IV, Page 101) Add One Traffic Technician position Street Fund $55,000 U — PS (Preliminary Budget, Section IV, Page 102) Legend Unbudgeted U Budgeted B Economic Development ED Public Trust and Accountability PT Public Safety PS Partnerships PA Neighborhood and Community Building NC General Government Budget Reductions Division/ Personnel Changes Reductions Svc Unit Description Decrease FN P/O Yes No Notes General Fund City Manager Temporary Salaries $ 2,850 - P $ 2,850 $ - Office & Operating Supplies 1,000 - O 1,000 Professional Services 8,000 - O 8,000 Data Communications 100 - O 100 Postage 100 - O 100 Transportation 1,400 - O 1,400 Dues & Subscriptions (1,000) - O City Council Office & Operating Supplies 1,000 - O 1,000 . . . . . . . . . . . . . . . . . . . . . . . . . Small Tools & Minor Equipment 250 - O 250 Professional Services 35,000 - O 35,000 Transportation 3,000 - O 3,000 ........................ City Eliminate Overtime 5,500 - P 5,500 Office & Operating Supplies 3,400 - O 3,400 Info Technology Delay filling Tele Tech Analyst 30,000 V P 30,000 Prof Services - licenses 20,000 - O 20,000 Human Prof Services - outside training 14,000 - O 14,000 Legal 2% Temporary Salaries 10,126 - P 10,126 Office & Operating Supplies 3,500 - O 3,500 Professional Services 1,300 - O 1,300 ...................... Postage 800 - O 800 Transportation 1,100 - O 1,100 Miscellaneous Expenses 2,148 - O 2,148 Dues & Subscriptions 7,500 - O 7,500 Repairs & Maintenance 2,500 - O 2,500 ..... _ .... _ . m....... Municipal Court Delay hiring Judicial Specialist 35,200 V P 35,200 Finance Reallocate USR salaries 43,800 F P 43,800 Allocate AR time to Utilities 10,900 F P 10,900 ......................... Code Admin Delay hiring Code Comp Off 54,600 V P 54,600 Police Defund 2 task force positions 192,300 V P Defund 1 Police Officer 96,150 V P _.... ...__. Lighting savings 15,250 - O Reduce training budget 20,000 - O Cancel Tower office lease 55,593 - O Fire Uniforms 1,750 - O Parks & Rec 2% DA -III Cemetery & PW Admin 32,500 V P 32,500 Reduce playground program 50,000 - O 50,000 Reduce summer concerts /movies 8,000 - O 8,000 Reduce cps at Franklin Pool 20,000 - O 20,000 Streets 2% Oper Supplies - street material 90,000 - O 90,000 Oper Supplies - sidewalk 2,500 - O 2,500 Oper Supplies - weed abatement 5,000 - O 5,000 Oper Supplies - street lighting 7,500 - O 7,500 Prof Services -street 3,000 - O 3,000 Engineering Decreased Contract Specialist 9,900 F P 9,900 ..... _ . . . . _ .... . . . . . . . Delay hiring Design Engineer 38,700 - O 38,700 Copier/Plotter (18,000) - O (18,000) CH Facility 1.5% Temp Salaries 8,000 V P 8,000 .__. Personnel Changes Total $936,217 327,548 228,626 F/V = Filled / Vacant P/O = Personnel / Other N