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Home My WebLink AboutR-1996-160 Transit / Van Pool ProgramRESOLUTION NO. R-96- 160 A RESOLUTION: Establishing a Van Pool Program within the City of Yakima, Transit Division. WHEREAS, the City of Yakima provides public transportation services to the citizens and visitors of Yakima through its Transit Division, and WHEREAS, the City Council desires to add convenience to the public transportation services the Transit Division provides to the community, and WHEREAS, van pool services provide vehicles and support for multiple persons to be transported to a common destination by one of the van pool participants operating within standards, guidelines, and rules established by the City of Yakima, and WHEREAS, the cost of van pool services can be covered by fees charged to persons who utilize the service, and WHEREAS, the Transit Division can add van pool services to the complement of public transportation services which it provides to the community, and WHEREAS, the City Council considers it to be in the best interest to the City and its citizens to provide van pool services, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The Transit Manager of the City of Yakima is, hereby, authorized and directed to create, implement, and administer a van pool program, the cost of which being born by program participants. ADOPTED BY THE CITY COUNCIL this 17th day of December 1996 ATTEST: ,t:tc, ,/ C._6-4,4:21.- 2 C•frJ C- CTTY CLERK nn Buchanan MAYOR MEMORANDUM November 26, 1996 TO: City Council Transit Committee Members FROM: Bill Schultz, Transit Manager SUBJECT: Van Pool Report We have had two inquiries from Yakima citizens regarding the City providing van pools. Both are groups who are currently in private van pools which are ceasing operations and would like the City to provide this service. Our research into this issue yielded the following information. There are many options for administering van pools. However, there are some generalities which can be applied. Vans are available from the Wash. State D.O.T. on a lease basis. Most programs begin with State vehicles. As they grow vehicles are purchased by the agency. As an example, Ben Franklin Transit, serving the Tri - Cities, currently has 114 van pools. 13 out of the 24 transit systems in Washington State provide van pool services. Insurance can be purchased for the van pools or the City can provide self insurance with its own equipment. Either way, the cost is prorated in the user fee. The City can design the program and the policies which govem its operation in any way it sees fit. Such programs are not regulated. VEHICLES: 15 passenger vans - Lease cost: $350/month; leases are minimum 6 months Storage: vans can be stored at Public Works facility, at park and ride facilities, or at the worker/driver's home. Maintenance: can be done at Public Works facility or contracted out. Fuel: can be provided at Public Works facility or through private vendor. USER FEES: Include all costs incurred to provide van service to include - Fixed costs: capital costs amortized over life of vehicle (or van lease fee paid to State), administration, and insurance. Operating costs: per mile charge to cover cost of fuel, maintenance, and other costs incurred The total costs is calculated at a rate per van per month. It could be anticipated that the monthly fee per van could be $750 to $800. The monthly cost is shared between the participants in the individual van pool. WORKER/DRIVER: one of the participants in the van pool - Duties: Responsible for vehicle while it is under their control, collect fees from other participants, see to the care and maintenance of vehicle, pick up and drop off all other participants Qualifications: Must have 5 years driving experience with clean driving record, must attend mandatory worker/driver training provided by the City, must sign agreement with City which states expectations and responsibilities. Examples are available from other transit systems. BUSINESS OE THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. I For Meeting of 12/17/96 ITEM TITLE: Resolution establishing a van pool program in the Transit Division SUBMITTED BY: Jerry D. Copeland, Director of Public Works' CONTACT PERSON/TELEPHONE: Bill Schultz, Transit Manager/575-6005 SUMMARY EXPLANATION: The City has received inquiries regarding our providing van pool services. The Council Transit Committee has reviewed the matter. Finding that all program costs are covered by participant fees, that the State has vans available for lease, and that the requests come from Yakima citizens, the Committee is forwarding a favorable recommendation to the full Council on this matter. A copy of the staff report done for the Transit Committee is attached for your information. EXHIBITS Resolution X Ordinance Contract Other(Specifyy Report Funding Source Transit Division operating budget APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Concur with Transit Committee recommendation TRANSIT COMM! i i tE RECOMMENDATION: Approve resolution establishing a van pool program within the Transit Division COUNCIL ACTION: