HomeMy WebLinkAboutR-1996-158 Agreement / Intergovernmental Cooperative / PurchasingRESOLUTION NO. R-96 — 158
A RESOLUTION authorizing the execution of an Intergovernmental Cooperative
Purchasing Agreement with Pacific County
WHEREAS, the City of Yakima and Pacific County desire to arrange for making
cooperative purchases of certain goods and services; and the City Council of the City of
Yakima deems it to be in the best interests of the City that such an arrangement be carried
out according to the provisions, terms and conditions of the attached agreement
document and that it is in the best interests of the City that the attached agreement
document be executed, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
Section 1. The City Manager and City Clerk of the City of Yakima are hereby
Authorized and directed to execute an agreement with Pacific County for the purpose
mentioned above, a copy of which agreement, entitled "Intergovernmental Cooperative
Purchasing Agreement," is attached hereto and by reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this
ATTEST:
CITY CLERK
)LE(itL A-1 Agenda Sc Res
17th day of December , 1996.
Lyn r< Buchanan, MAYOR
INTERGOVERNMENTAL COOPERATIVE PURCHASING
AGREEMENT
Pursuant to Chapter 39.34 RCW and to other applicable laws, the CITY OF
YAKIMA and, PACIFIC COUNTY, both public agencies of the State of Washington,
hereby agree to cooperative governmental purchasing upon the following terms
and conditions.
(1) This Agreement pertains to bids and contracts for supplies, material,
equipment or services that may be required from time to time by both the City of
Yakima and Pacific County.
(2) Each of the parties from time to time goes out to public bid and
contracts to purchase supplies, material, equipment, and services. Each of the
parties hereby agrees to extend to the other party the right to purchase pursuant to
such bids and contracts to the extent permitted by law, and to the extent agreed upon
between each party and the bidder, contractor, vendor, supplier, or service provider.
(3) Each of the parties shall comply with all applicable laws and
regulations governing its own purchases.
(4) Each of the parties shall contract directly with the bidder, contractor,
vendor, supplier, or service provider, and pay directly in accordance with its own
payment procedures for its own purchases. Each party will indemnify and hold the
other party harmless as to any claim arising out of its participation in this
.Agreement.
(5) Any purchase made pursuant to this Agreement is not a purchase from
either of the parties. This Agreement shall create no obligation to either of the
parties to purchase any particular good or service, nor create to either of the parties
any assurance, warranty, or other obligation from the other party with respect to
purchasing or supplying any good or service.
(6) No separate legal or administrative entity is intended to be created
pursuant to this Agreement. No obligation, except as stated herein, shall be created
between the parties or between the parties and any applicable bidder or contractor.
(7) The Purchasing Agent of the City of Yakima and the Purchasing
Official of Pacific County shall be representatives of the entities for carrying out the
terms of this Agreement.
(8) This Agreement shall continue in force until canceled by either party,
which cancellation may be effected upon receipt by one of the parties of the written
notice of cancellation of the other party.
Ill EGLI A-1 Agenda & Res
APPROVED this J31'it
CITY OF YAKIMA
By:
day of
, 199 .1
Subscribed and sworn to
%3 - day of
me this
19
Notary Public in for
Washington, residing at
My commission expires
ATTEST:
the State of
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City Contract No.
Resolution No.
DLEGII A-1 Agenda & Res
4
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APPROVED this 3/3-1.- day of
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PACIFIC COUNTY
.01;;i1;:iN
Sub- , + - an"d =to me this
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en:cn_ LIC 1-4 °
Notal e•i `for the State of
Washington;;d'ing at ,rev
My commission expires( (2.`i 1 cE 3
ATTEST:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. % L7
For Meeting Of 12/17/96
ITEM TITLE: Intergovernmental Cooperative Purchasing Agreement
SUBMITTED BY: Glenn Rice, Assistant City Manager
CONTACT PERSON/TELEPHONE: Sue Ownby, Purchasing Agent -- 576-6695
SUMMARY EXPLANATION:
Request for approval of an agreement authorizing the City of Yakima and Pacific County
to arrange joint cooperative purchases of certain goods and services.
Pursuant to Chapter 39.34 RCW Interlocal Cooperation Act, the City of Yakima Streets
Division has requested this agreement be administered in order to purchase a street
sweeper/vac which Pacific County has already sent out to formal sealed.
Execution of this agreement will not only allow the Streets Division to purchase the
street sweeper/vac off the Pacific County contract without having to go through the
formal bid process ourselves, it will also allow for future joint or cooperative purchases
of goods and services.
This agreement shall remain in effect until cancelled by either party.
Resolution — Ordinance _ Contract _ Other (Specify)Agreement
Funding Source
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Adopt a resolution to authorize and execute an
Intergovernmental Cooperative Purchasing Agreement with Pacific County.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution adopted. Resolution No. R-96-158
1)11611 A-1 Agenda & Res
1
PACIFIC COUNTY COURTHOUSE
National Historic Site
DATE: Jan 27, 1997
County of Pacific
Department of Public Works
P. O. Box 66 • South Bend, WA 98586-0066
MEMORANDUM
TO: Board of County Commissioners
Denny Cearns, Director of Public Works
Ed Kaech, Assistant Director of Public Works
FROM: Charles A. Mikkola, Assistant County Engineer
RE: City of Yakima request to Purchase from Bid 960901 (Sweeper/Vac)
In regular secession December 10, 1996 the Board of County Commissioners awarded Bid
960901, a Sweeper/Vac to Pacific Utility of Seattle, Washington. The bid process of Bid 960901
involved a formal sealed proposal, and two vendors, Ben -Ko -Matic and Pacific Utility responded
with proposals.
The City of Yakima has requested use of Pacific County's Bid No. 960901 through an
"Intergovernmental Agreement." A previous request from the City of Oak Harbor was
specifically confined to the Bid No. 960901. However, City of Yakima for that same purchase is
asking for a formal "Intergovernmental Agreement." This agreement not only allows the
purchase of a sweeper, but mutual benefit from bids and contracts for supplies, material,
equipment or services between the City of Yakima and Pacific County.
The vendor Pacific Utility has agreed to extend the same unit price to City of Yakima contingent
to Pacific County's approval.
Therefore, in a mutual corporation between public entities, I recommend agreement to the
"Intergovernmental Cooperative Purchasing Agreement" between the City of Yakima and Pacific
County.
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