HomeMy WebLinkAboutR-1996-118 Street EvaluationsRESOLUTION NO. R-96- 113
A RESOLUTION authorizing and directing the City Manager and the City
Clerk of the City of Yakima to execute an agreement with
Pavement Engineers, an engineering firm, for the
evaluation of certain street section in the City of Yakima
WHEREAS, the City of Yakima acknowledges the need to provide
necessary evaluation of streets for preliminary design purposes; and
WHEREAS, the City of Yakima desires to engage Pavement Engineers, an
engineering firm, on an independent contractor basis for the evaluation of
certain street sections in the City of Yakima; and
WHEREAS, Pavement Engineers, has the experience and expertise
necessary to provide said independent contractor services and is willing to
provide such services in accordance with the terms and conditions of the
attached agreement; and
WHEREAS, the City Council deems it to be in the best interest of the City
of Yakima to enter into an agreement with Pavement Engineers, in accordance
with the terms and conditions of the attached agreement; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and the City Clerk of the City of Yakima are hereby
authorized and directed to execute the attached and incorporated agreement
with Pavement Engineers, an engineering firm, for the evaluation of certain
street sections in the City of Yakima
ADO .) BY THE CTFY COUNCIL this 3rd day of SP.tPmhPr , 1996.
ATTEST:
City Clerk
«.)_..,,..t ..�..�
Buchanan, Mayor
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into by and between the City of
Yakima, a Washington municipal corporation (hereinafter the "City"), and
Pavement Engineers, an engineering firm (hereinafter "Engineer").
WHEREAS, the City requires an evaluation of streets for preliminary
design purposes.
WHEREAS, the Engineer represents that it has the expertise necessary to
perform the services required by the City.
NOW, THEREFORE, in consideration of the mutual covenants, promises,
and agreements set forth herein, it is agreed by and between the City and
Engineer as follows:
1. Scope of Services. Engineer shall provide the City with nondestructive
testing and pavement design for the following streets in the City of Yakima:
Reconstruct Pavement:
1. Yakima Ave. (1st Str. to 6th Str.), 4 lanes, 0.42 mi.
2. Yakima Ave. (1st Str. to 7th Ave.), 4 lanes, 0.63 mi.
3. Yakima Ave. (7th Ave. - 16th Ave.), 4 lanes, 0.60 mi.
4. South 1st Str. (Mead Ave. - Washington), 4-5 lanes, 0.54 mi.
5. South 1st Str. (Washington - South City Limits), 4-5 lanes,
0.61 mi.
6. Washington Ave. (1st Str. - 3rd Ave.), 4 lanes, 1.01 mi.
7. Lincoln Ave. (Pierce Str. - North 1st Str.), 4 lanes, 0.44 mi.
8. West Lincoln Ave. (Pierce Ave. - North 24th Ave.), 4 lanes,
1.00 mi.
Widen/Reconstruct
9. River Road (6th Ave. - 16th Ave.), 2 lanes, 0.51 mi.
10. Nob Hill Blvd. (1st Str. - 18th Str.), 4 lanes, 0.87 mi.
All the streets to be evaluated have an asphalt concrete surface except for River
Road which has a Bituminous Surface Treatment. Most of the streets appear
to have a portland cement concrete pavement under the asphalt surface along
the inner lanes. Transverse cracks are evident in the asphalt surface and may
have been caused by the joints and cracks in the portland cement concrete
pavement below. For those streets that have been widened beyond the width of
the original pavement, asphalt concrete on a gravel base was used. A
longitudinal crack between the two dissimilar pavement sections is evident.
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This analysis has been divided into four tasks as follows:
Task 1: Non -Destructive Deflection Testing
Engineer shall conduct non-destructive deflection testing using the
KUAB Falling Weight Defectometer which can impact the pavement
surface with loads from 5,000 to 12,000 pounds depending on the
configuration of the equipment. For this project, the equipment will be
configured to apply three (3) impact loads of approximately 5,000, 9,000,
and 12,000 pounds. These loads are intended to simulate heavy truck
and bus loads.
Tests will typically be located at 200 foot intervals in all through lanes in
order to obtain sufficient test points for analysis. Engineer anticipates
the results of the testing along the outer lanes that have been widened
with asphalt concrete, will be different than the results along inner lanes
that appear to be a composite pavement structure of asphalt concrete
over portland cement concrete.
The purpose of this testing is to characterize the strength of the
pavement layers and the subgrade below. This will provide the basis for
developing rehabilitation strategies such as overlays and reconstruction.
Engineer anticipates taking up to six hundred eighty-three (683)
deflection tests which will take five (5) days.
Task 2: Determine Pavement Structure
An important ingredient of this analysis is knowing the existing
pavement structure. This information may be available from airport
records, and to the extent possible, the City shall provide these records.
Based on our deflection survey, we will provide a list of locations to core
the pavement to identify the material and measure the thickness of the
pavement layers. Although Engineer will not know the exact number of
cores necessary until the deflection results are reviewed. Engineer
anticipates approximately fifty (50) cores will be required.
The City of Yakima shall be responsible for this coring and, therefore, no
costs have been assigned this task.
Task 3: Traffic Information
The evaluation and design of an adequate pavement structure depends
on the anticipated traffic that will use the street segment. The City shall
provide this information to Engineer in the form of Average Daily Truck
Traffic, ADTT, broken out by truck type (by axles) and buses.
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Task 4: Analysis and Report
The strength of the individual pavement layers and subgrade shall be
determined from the deflections and pavement structure information
above. This information, along with the traffic data, shall be used to
develop a rehabilitation strategy for the street segment. Engineer shall
study several rehabilitation strategies including Overlay and
Reconstruction (both asphalt and portland cement concrete). If portland
cement concrete exists below the asphalt surface, Engineer shall review
the feasibility of pulverizing the material and leaving it in place as a
crushed base.
This analysis and a report will be presented in the form of charts and
graphs that will profile the deflections, layer modulus, and overlay
thicknesses.
2. Term. The term of this Agreement shall commence upon execution
hereof and shall terminate at the time of completion of all services/tasks
required hereunder or December 31, 1996, whichever date occurs first.
3. Consideration. The City agrees to compensate Engineer for the services
rendered hereunder as follows:
Task 1:
Task 2:
Task 3:
Task 4:
Nondestructive Deflection Testing,
five (5) days at $1,200.00 per day
Pavement Cores, provided by the
City
Traffic Information, provided by
the City
Analysis and Report Preparation,
eighty (80) hours at $110.00 per
hour
$ 6,000.00
No Charge
No Charge
$ 8,800.00
TOTAL - ALL TASKS $ 14,800.00
Engineer shall submit an invoice to the City at the conclusion of each task.
The total amount of compensation to be paid to Engineer shall not exceed
Fifteen Thousand Dollars ($15,000.00).
4. Additional Services and Changes. During the term of this Agreement,
the City may require additional services and/or changes to the scope of the
services provided by the Engineer under this Agreement. The City shall provide
the Engineer with written notice of such additional services and/or changes. If
such changes affect the cost, or time required for performance of this
Agreement, an appropriate adjustment shall be made if requested by the
Engineer at the time such notice is given; otherwise, Engineer shall be deemed
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to have waived any request for additional compensation or extra time within
which to perform this Agreement.
5. Status of Engineer. Engineer and the City understand and expressly
agree that Engineer is an independent contractor in the performance of each
and every part of this Agreement. Engineer and its employees shall make no
claim of City employment nor shall claim against the City any related
employment benefits, social security, and/or retirement.
6. Taxes and Assessments. Engineer shall be solely responsible for
compensating its employees and for paying all related taxes, deductions, and
assessments, including but not limited to, federal income tax, FICA, social
security tax, assessments for unemployment and industrial injury, and other
deductions from income which may be required by law or assessed against
either party as a result of this Agreement. In the event the City is assessed a
tax or assessment as a result of this Agreement, Engineer shall pay the same
before it becomes due.
7. Nondiscrimination Provision. During the performance of this
Agreement, Engineer shall not discriminate on the basis of race, age, color, sex,
religion, national origin, creed, marital status, political affiliation, or the
presence of any sensory, mental or physical handicap. This provision shall
include but not be limited to the following: employment, upgrading, demotion,
transfer, recruitment, advertising, layoff or termination, rates of pay or other
forms of compensation, and selection for training.
8. Compliance With Law. Engineer agrees to perform those services under
and pursuant to this Agreement in full compliance with any and all applicable
laws, rules, and regulations adopted or promulgated by any governmental
agency or regulatory body, whether federal, state, local, or otherwise.
9. No Insurance. It is understood the City does not maintain liability
insurance for Engineer and/or its employees.
10. Indemnification and Hold Harmless. Engineer agrees to protect,
defend, indemnify, and hold harmless the City, its elected officials, agents,
officers, employees from any and all claims, demands, losses, liens, liabilities,
penalties, fines, lawsuits, and other proceedings and all judgments, awards,
costs and expenses (including attorneys' fees and disbursements) resulting
from Engineer's performance and/or non-performance of this Agreement.
11. Delegation of Professional Services. The services provided for herein
shall be performed by Engineer, and no person other than regular associates or
employees of Engineer shall be engaged upon such work or services except
upon written approval of the City.
12. Assignment. This Agreement, or any interest herein, or claim
hereunder, shall not be assigned or transferred in whole or in part by Engineer
to any other person or entity without the prior written consent of the City. In
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the event that such prior written consent to an assignment is granted, then the
assignee shall assume all duties, obligations, and liabilities of Engineer stated
herein.
13. Termination. The City or Engineer may terminate this Agreement, with
or without cause, by giving the other party ten (10) days written notice of
termination.
14. No Conflict of Interest. Engineer represents that it or its employees do
not have any interest and shall not hereafter acquire any interest, direct or
indirect, which would conflict in any manner or degree with the performance of
this Agreement. Engineer further covenants that it will not hire anyone or any
entity having such a conflict of interest during the performance of this
Agreement.
15. Severability. If any portion of this Agreement is changed per mutual
agreement or any portion is held invalid, the remainder of the Agreement shall
remain in full force and effect.
16. Integration. This written document constitutes the entire agreement
between the City and Engineer. There are no other oral or written Agreements
between the parties as to the subjects covered herein. No changes or additions
to this Agreement shall be valid or binding upon either party unless such
change or addition be in writing and executed by both parties.
17. Notices. Unless stated otherwise herein, all notices and demands shall
be in writing and sent to the parties to their addresses as follows:
TO CITY:
TO ENGINEER:
City Engineer
City Hall
129 North 2nd Street
Yakima, WA 98901
Didrik A. Voss, P.E.
Chief Engineer
Pavement Engineers
12520 S.E. 14th Street
Bellevue, WA 98005-3867
or to such other addresses as the parties may hereafter designate in writing.
Notices and/or demands shall be sent by registered or certified mail, postage
prepaid. Such notices shall be deemed effective when mailed or hand delivered
at the addresses specified above.
18. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington.
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19. Venue. The venue for any action to enforce or interpret this Agreement
shall lie in the Superior Court of Washington for Yakima County, Washington.
CITY OF YAKIMA PAVEMENT ENGINEERS
By:`
Lam.
R. A. Zais, Jr., City Manager
DATE:
ATTEST:
City Clerk
City Contract No. (0-S-7
STATE OF WASHINGTON
County ofrifi7 f'
:ss.
By:
Its:
yrr I'L"
DATE: 941/9C
On this 4/ day of , 1996, before me the undersigned, a
Notary Public in and for the State of Washington, duly commissioned and
sworn, personally appeared ":4•1 , the` -C-- 6 o - - of
Pavement Engineers, an engineering firm, and who executed the foregoing
instrument, and acknowledged to me that he/she signed and sealed the said
instrument as his/her free and voluntary act and deed for the uses and
purposes therein mentioned.
WITNESS my hand and official seal hereto affixed the day and year in
this certificate above written.
�✓" '�yf .'-��i..w.` �..-�:i^�` i��'''_ °aur'
NOTARY PUBLIC in and for the S
Washington, residing at
My commission expires:
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT /
Item No. (P
For Meeting of September 3, 1996
ITEM TITLE: Consultant Services Contract for Pavement Analysis.
SUBMITTED BY: Department. of Community and Economic Development
CONTACT PERSON/TELEPHONE: Fred French, City Engineer / 575-6096
SUMMARY EXPLANATION:
The 1996 Street Bond Issue list is scheduled to be the next major street
improvements accomplished by the city. These streets will be constructed with
bond funds or other city funds over a much longer time. The specific details of
the existing subsurface conditions of the pavement section are critical to the
design and accurate cost estimates for the improvements.
Pavement Engineers was selected from the 1995 - 1996 consultant roster and
have submitted a proposal to evaluate the street segments noted above.
This work was considered in the Yakima Avenue Project in the 1996 budget.
The cost is estimated to not exceed $15,000.
Resolution XX Ordinance _ Contract XX Other (Specify)
Funding Source 142 Arterial Street Fund,
APPROVED FOR SUBMITTAL: �, 0
City Manager
STAFF RECOMMENDATION: Adopt the attached resolution authorizing the city
manager and city clerk to sign the consultant
agreement for pavement analysis.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution No. R -96-1I 8