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HomeMy WebLinkAboutR-1996-096 Agreement / Chamber of CommerceRESOLUTION NO. R-96 A RESOLUTION authorizing execution of a modified Public Sector Professional Services Agreement for 1996 with the Greater Yakima Chamber of Commerce, Inc. WHEREAS, the City Council, by Resolution R-96-35, previously authorized and directed the City Manager and City Clerk of the City of Yakima to execute a "Public Sector Professional Services Agreement" for 1996 between the City and the Greater Yakima Chamber of Commerce, Inc. ("the Chamber"); and WHEREAS, the Chamber has requested modification of certain terms of the original "Public Sector Professional Services Agreement" for 1996 , which modifications are reflected in the attached proposed "Public Sector Professional Services Agreement" for 1996, and WHEREAS, it is in the best interest of the City of Yakima that the City approve the modifications of the original "Public Sector Professional Services Agreement" for 1996 as requested by the Chamber, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and City Clerk of the City of Yakima are hereby authorized and directed to execute the attached and incorporated "Public Sector Professional Services Agreement" for 1996 between the City of Yakima and the Greater Yakima Chamber of Commerce, Inc. ADOPTED BY THE CITY COUNCIL this to "day of August,1996. ATTEST - ""),(7-1.1°1°I'Lynn Buchanan, Mayor City Clerk lap contracts (d resolutions) outside agencies\chamber of commerce \Chamber Commerce -res 8/1/96 10:52 AM GREATER YAKIMA CHAMBER OF COMMERCE, INC. PUBLIC SECTOR PROFESSIONAL SERVICES AGREEMENT WITH THE CITY OF YAKIMA, WASHINGTON CONTRACT PERIOD: January 1, 1996 to December 31, 1996 THIS AGREEMENT is entered into by CITY OF YAKIMA ("the City"), a Washington municipal corporation, and the GREA 1'ER YAKIMA CHAMBER OF COMMERCE, INC. (the "Chamber") a Washington non-profit corporation. WHEREAS, the City Council of the City of Yakima desires to foster community economic development, citizen participation in the operation of city government, and the quality of life in Yakima; and WHEREAS, the City does not have enough employees with the time and expertise to plan and implement beneficial community economic development projects, and the City wishes to utilize the skill, experience, and expertise of the Chamber rather than attempting to perform the same services at greater expense; and WHEREAS, the Greater Yakima Chamber of Commerce staff possesses valuable skill, experience and expertise in the development of programs to enhance commu- nity economic development, citizen participation in the operation of city govern- ment, and the quality of life in Yakima; and WHEREAS, the City desires to engage the Chamber to develop programs to enhance community economic development, citizen participation in the operation of City gov- ernment, and the quality of life in Yakima, as described within this agreement; and WHEREAS, the City wishes to exercise authority granted under RCW 35.21.703 by contracting with the Chamber to foster community economic development; and WHEREAS, the Chamber is willing to make its professional staff specifically avail- able to develop programs to enhance community economic development, citizen participation in the operation of City government, and the quality of life in Yakima; NOW THEREFORE, in consideration of these premises and of the mutual covenants herein contained, the parties agree to the following: I. SCOPE OF SERVICES The Chamber shall maintain a professional staff and shall provide professional ser- vices to the City and shall dedicate its best efforts for the express purpose of fostering community economic development, citizen participation in the operation of City gov- ernment, and the quality of life in Yakima. The Chamber's efforts under this agree- ment shall conform to all applicable federal, state, and local laws and to all standards of professional skill, competence, and care in the community economic development profession. The Chamber shall use its best efforts and devote all necessary personnel to the projects undertaken on behalf of the City. The Chamber's services to the City shall include, but not be limited to, planning and full implementation of: a) The "Initiatives 2000" program as described in the Chamber's supplemental bud- get request as it appears on pages 118 through 120 of the City's 1996 Policy Issues/ - Preliminary Budget document and the Chamber's Initiatives 2000 brochure which was submitted with the Chamber's supplemental budget request, both of which lap\contracts (& resolutions)\outside agencies\chamber of commerce\96 Chamb Comm -K rev'd per CC8/1/96 10:53 AM PROFESSIONAL SERVICES AGREEMENT FOR 1996 GREATER YAKIMA CHAMBER OF COMMERCE Page 1 documents are incorporated by reference and constitute terms of this agreement as if set forth in full; b) The "Leadership Yakima Program" which shall provide a minimum of twenty (20) participants for 1996 who have sufficient exposure to Yakima community affairs to make them desirable as appointees to City boards and commissions; c) The "Clean Up, Green Up Campaign". which shall encourage and promote the health and welfare of Yakima through refuse removal. II. DURATION OF CONTRACT This agreement shall commence on January 1, 1996 and shall terminate on December 31, 1996, but may be renewed according to performance review and evalu- ation conducted by the City Council during the yearly budget review process. The Chamber agrees to make whatever time investments are required for the full com- pletion of projects and programs to foster community economic development, citi- zen participation in the operation of city government, and the quality of life in Yakima as contemplated by this agreement. III. COMPENSATION, METHOD OF PAYMENT, REPORTING The Chamber shall receive payment for services as specified in this agreement in the total amount of Ten Thousand Dollars ($10,000), which amount shall be paid to the Chamber in two equal installments of Five Thousand Dollars ($5,000). Each in- stallment shall be payable 30 days after submittal by the Chamber of a satisfactory semi-annual report describing the Chamber's performance of the services which are the subject of this agreement. Each semi-annual report shall specifically detail com- munity economic development inquiries received by the Chamber, and actions taken by the Chamber to foster community economic development, citizen partici- pation in the operation of city government, and the quality of life in Yakima, and the results of those actions. The first semi-annual report shall be due with the sig- nature and return of this contract by the Chamber. The second semi-annual report shall be due October 1, 1996. IV. ESTABLISHMENT AND MAINTENANCE OF RECORDS The Chamber shall maintain accounts and records, including personnel, property, financial, and program records, and such other records as the City may deem neces- sary, including a system of internal controls and accounting systems which conform to generally accepted accounting principles and auditing standards. This is to ensure proper accounting for all funds provided under this agreement. V. AUDITS AND INSPECTIONS A. The Chamber shall provide access of facilities to the City, the state and/or federal agencies or officials at reasonable times to monitor and evaluate the services pro- vided under the agreement. The City will give advance notice to the Chamber in the case of fiscal audits, pertaining to the services provided under this agreement, to be conducted by the City. B. Records and documents pertaining to services provided under this agreement shall be subject at all reasonable times to inspections, review, or audit by the City and/or duly authorized federal/state officials, including but not limited to, the lap\contracts (& resolutions)\outside agencies\chamber of commerce\96 Chamb Comm-K rev'd per CC8/1/96 10:53 AM PROFESSIONAL SERVICES AGREEMENT FOR 1996 GREATER YAKIMA CHAMBER OF COMMERCE Page 2 Washington State Examiner. The City will give advance notice to the Chamber in the event an inspection of records is required. C. If the Chamber should have its annual financial statement audited by an indepen- dent certified public accountant during the period of this agreement, one copy of such audit shall be provided to the City. VI. REVIEW AND EVALUATION The Chamber agrees to cooperate with the City or its agent in the City's annual re- view and evaluation of the Chamber's performance under this agreement and to make available all information reasonably required by any such evaluation process. VII. TERMINATION This agreement may be terminated without cause prior to the date specified above in Section II, by written notice from either party to the other thirty (30) days in ad- vance of the termination. In the event of termination, the amount of compensa- tion shall be prorated monthly to the nearest full month of service. VIII. INSURANCE AND INDEMNIFICATION The Chamber shall procure and maintain at its own expense for the duration of this agreement insurance against injury to persons or damage to property or rights which may arise from, or in connection with the performance of work hereunder by the Chamber, its officers, agents, representatives, or employees. The Chamber shall defend, indemnify, and hold the City of Yakima, and its officers employees, and agents, harmless from any and all liability arising out of acts or omissions of the Chamber during the performance of this agreement. IX. NONDISCRIMINATION During the performance of this agreement, the Chamber shall not discriminate on the basis of race, color, sex, religion, nationality, creed, sexual orientation, marital status, age, or the presence of any sensory, mental or physical handicap in employ- ment or application for employment or in the administration or delivery of services or any other benefits under this agreement. X. CONFLICT OF INTEREST The Chamber covenants that no officer, employee or agent of the Chamber who ex- ercises any functions or responsibilities in connection with the planning and im- plementation of the program funded herein, or any other person who presently ex- ercises any functions or responsibilities on behalf of the Chamber in connection with the planning and implementation of the programs funded herein shall have any personal financial interest, direct or indirect, in this agreement. None of the funds, materials, property or services provided directly or indirectly un- der this agreement shall be used for any partisan political activity or to further the election or defeat of any candidate for public office. XI. NOTICES Whenever this agreement provides for notice to be provided by one party or an- other, such notices shall be in writing and directed to the chief executive officer of lap\contracts (& resolutions)\outside agencies\chamber of commerce\96 Chamb Comm -K rev'd per CC8/1/96 10:53 AM PROFESSIONAL SERVICES AGREEMENT FOR 1996 GREATER YAKIMA CHAMBER OF COMMERCE Page 3 the Greater Yakima Chamber of Commerce, Inc. P.O. Box 1490, Yakima, WA, 98907- 1490, or the manager for the City, c/o City Manager, City Hall, Yakima, Washington, 98901. Any time within which a party must take some action shall be computed from the date that the notice is received by said party. XII. WHOLE AGREEMENT This agreement constitutes the whole and entire agreement between the parties. XIII. CHANGES Either party may request changes to this agreement. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this agree- ment. No changes or additions to this Agreement shall be valid or binding upon ei- ther party unless such change or addition be in writing and executed by both parties. XIV. PROHIBITED ACTS The Chamber shall use all consideration provided under this agreement solely to pay for labor, equipment, materials, and overhead in its operations. It shall not use such consideration as loans, grants, or gifts to public or private entities for any pur- pose whatsoever nor shall such consideration be used for the purpose of promo- tional hosting. Violation of the provision of this section shall be cause of immedi- ate termination of this agreement, notwithstanding any other provision contained herein, and the Chamber shall repay to the City any funds transferred in violation of this section. XV. ASSIGNMENT The Chamber shall not assign any of its duties under this agreement without the prior written consent of the City. XVI. SEVERABILITY In the event any portion of this agreement is found to be invalid, the parties intend to enforce the remainder of the agreement. DATED this a ( day of August ,1996. CITY OF YAKIMA \-N R.Aais, Jr. City Manager ATTEST: City Clerk FAL/96, GREATER YAKIMA CHAMBER OF COMMERCE, INC. _-4"-1--e -47/ Signature CA /2k 7(),esi:-.-- Name /2/ itle City Contract No.: q '7 to Date gesol •..)t d,. ylo. ! lap\contracts (& resolutions)\outside agencies\chamber of commerce\96 Chamb Comm -K rev'd per CC811/96 10:53 AM PROFESSIONAL SERVICES AGREEMENT FOR 1996 GREATER YAKIMA CHAMBER OF COMMERCE Page 4 � 1JSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. (2" -- For the meeting of August 6, 1996 ITEM TITLE: Resolution authorizing execution of an agreement with the Greater Yakima Chamber of Commerce. SUBMITTED BY: John R. Hanson, Director of Finance & CONTACT PERSON/ IIIEPHONE: John R. Hanson, 575-60 Larry Peterson, 575-6030 SUMMARY EXPLANATION: On March 19, 1996, the City Council authorized execution of an agreement with the Greater Yakima Chamber of Commerce. That agreement, however, required several minor revisions at the request of the Chamber. For that reason, a new agreement is presented for your consideration. Resolution x Ordinance _ Contract _ Other (Specify) Agreement / Report Funding Source APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Pass Resolution BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: Resolution adopted. Resolution No. R-96-96 Legal/BD 2 Agenda JH June 30, 1996 Dick Zais City Manager City of Yakima 128 N. 2nd St. Yakima, WA 98901 Dear Dick, Post Office Box 1490 — 10 North 9th Street Yakima, Washington 98907 (509) 248-2021 With this report, we are implementing our contract with you and will have our second report to you in October. Due to suggested changes in the contract wording, this is late. We have launched the Initiative 2000 program and have a target to raise over the next four years $600,000 to sustain the programs. Our first year, we have exceeded our goal and have raised over $180,000. Our foundation has been approved by the Internal Revenue Service and will now allow us to proceed further to secure funding for the Initiative program from sources who desire to give to the program but legally could not. Of the fourteen initial Initiatives we have launched all but four and they will go into effect this fall. We have added a new Initiative covering agriculture. Now let us update you on the Initiative activities over the last year. Yakima Area Leadership Conference The first annual Yakima Area Leadership Conference was held at the Holiday Inn and attracted over 125 attendees for the day long session. The issue was "Is our workforce prepared to meet the technology needs of today and the future?" We are now compiling the results of that day and will be developing some strategies to meet this need and make our workforce competitive for the future. Representatives from Boeing, Battelle, US West, and area leadership and firms were presenters during the day. We have received very high phrase from the attendees. Planning for next year will start shortly and will again be headed by Dr. J Tuman with the assistance of Yakima Herald Republic publisher, Chuck Cochrane. Educational Partnership The Partnership was launched mid year last year and had begun work with YVCC and upper valley high schools to link business and education together. In four months the Chamber and the education community have put over one hundred and forty students through the program. Over one hundred and sixty businesses have volunteered to be in the program to give either job shadows, mentoring, or internships to students and teachers. This summer will see thirty eight teachers going through work experience training to further expand their awareness of what they should be Yakima teaching in the classroom. We had over sixty businesses participate in the non- traditional career fair at the college giving trial job interviews to students so they may get a taste of the process. This program is being look upon as a major IIIsuccess and will be featured as a part of northwest educational training sessions this fall. ° Pago 1 1994 Image Improvement and Community Marketing The group has reviewed the various relocation packets other communities are supplying to inquiries. A final format has been chosen and color photos are now being sought. It is expected this brochure will go to print this fall and will be available to use shortly thereafter. (See inquiry report below.) The group is also looking at the feasibility of creating a relocation video or CD ROM of our area. This fall they will be launching the All America City project awards program. Patterned after the National Civic League's All America City program which the City received, we will be recognizing our community projects which bring the same citizen participation and solutions process to our community. The 1996 Clean -Up / Green -Up event was held on Saturday, April 20 in cooperation with the City of Yakima, Yakima County, Yakima Waste Systems, and Ft. Simcoe Job Corps. Five dump sites were available in the city of Yakima, from 8:00 a.m. until 2:00 p.m., for the disposal of refuse and yard waste. THE FIVE DUMP SITES: Wray's Thriftway North 56th Ave and West Summitview Albertson's North 16th Ave and West Lincoln Y.V.C.C. South 12th Avenue and West Nob Hill U.S. Bank North 4th Street and East "E" Street S.E. Community Center South 7th Street and East Arlington The U.S. Bank and S.E. Community Center sites also collected old tires and vehicle batteries. Waste collected at the drop sites and volunteer areas: Refuse/Garbage 48.14 Tons Yard Waste 2.69 Tons Tires 7.94 Tons Total waste collected by Yakima Chamber affiliated groups and dump sites. 58.77 Tons In addition to the five dump sites and volunteer clean-up areas, the county landfills were open for free disposal of compost, tires, appliances and garbage. The Terrace Heights landfill processed 1951 loads (889.94 Tons) and the Cheyne landfill processed 1513 loads (892.18 Tons) of waste. All total for the one day. 1/82.12 Tons of waste were removed from Yakima County Neighborhoods. Streets and Parks. Yakima County waived $53,575 in dump fee's for this one day, County wide, clean-up event. CLEAN-UP / GREEN -UP COMMITTEE MEMBERS: Carol Pogorelc - Chair, Shelley Dix - Vice Chair, Nancy Gaudette, Mike Gregory, Dave Hussell, Joe Jackson, Kim MacLean, David Purcell, Scott Robertson, Rebecca St. John, and Cec Vogt. The last effort the group will continue to work on will be enhancement of the city entrance appearances. This effort will begin as the new construction is done on the Yakima Avenue exit and later on the new North 1st Street exit. All America City signs are geared to go up on those entrances in the near future. Yakima Sports Federation The Federation was no sooner launched and it was in the middle of the drive to save the "SunKings". This effort was a major success and over forty local people stepped up to help purchase the franchise and save the team. The value of having such professional sports teams can only be expressed through the constant exposure of Yakima's name throughout the northwest and the nation. It may be on local radio or ESPN but it all helps to call positive attention to our area. The group is now researching all events of sports activities in the area and their impact on the community. This will be designed into a report to define the specific needs of each sport and what we should be tackling first. This may be a multiple sports complex or seeking expanded rooming capabilities. This effort has long term implications for the city's revenue and image. Page 2 Technology For Tomorrow This Initiative is geared to seek out information and resources which will allow our community to be competitive with other regions by having available the best technology we can have for our community and businesses. The group has met with several of the vendors and resource people in various technology fields to learn more about trends and resources which we should be looking at as a community. They are now going to survey the business community to seek an understanding of the area which we have weakness in. From the survey a thrust will be put forth wherever feasible to overcome the defined weaknesses. The future of our community and our citizens will be to leverage the best technology resources we can find. Economic Development Partnership This group has met twice this year bringing together the development community, area city officials, the Chamber and YCDA. A general overview of challenges we face in the economic development community were discussed. The discussions covered everything for code enforcement to available industrial property. Meetings of this group will continue on a quarterly basis to keep open all lines of communications between all entities. Yakima Aviation Improvement Coalition The group met three times late last year and received management reports and toured the Yakima airport. This was an orientation step and the group has been waiting for the new Airport master plan to be released by FAA so they may begin the review of the recommendations and work with the Airport Board and Manager along with the City and County to further the future of the airport. Yakima Area Retail Council The Council met several times last year and developed the "Annual Economic Forecast " and "Business Trend Report ". The group will continue to bring all retailers together to further develop resources to help the entire retail community of the area. Leadership Development Leadership Yakima graduated the tenth class this year bringing the total number of graduates to over 280 in the ten year history of the program. Surveying the graduates has shown they have gone on to become involved in over 200 organizations in the community plus become members of the legislature, and judiciary. The program will continue to recruit and expand the leadership opportunities for participants and help meet the volunteer needs of our communities. Initiatives 2000 programs yet to be launched; Urban Traffic Advisory Group Yakima Area Legislative Council Law & Justice Action Group This group is already discussing with Juvenile Justice staff a co-operative program on shoplifting with the Chamber for juvenile offenders. This will probably be launched in the spring of 1997. The group will continue to meet with yourself and Chief Blesio to seek solutions to youth crime. This is the general overview of the requirements noted in our contract to cover Initiatives 2000, Leadership Yakima and the annual Clean Up, Green Up campaign. We would also like to give you some community development information which we have offered in the past and relates to our new relocation information packet. In the last five months, nearly 12,000 inquiries have come to us requiring written response. The percentage breakout by category were 20% motels, 15% restaurants, 19% places to go, 11% new resident relocation, 10% general visitor, 10% real estate information, 7% student inquiries, 3% employment, 2% business relocation, and 3% miscellaneous. Pags 3 The types of businesses reloc.__,ion inquiries cover motels, rest. .rants, professional services, CPA's, transportation, day care, and general retail. We thank you for your continued participation and partnership with the Chamber. Sin rely, C1 Sheila Bu s Gary Webster General Manager President cc: file Page 4