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Home My WebLink AboutR-1996-074 Electric Railroad RestorationRESOLUTION NO. R-96 74 A RESOLUTION authorizing and ratifying the execution of an Interlocal Cooperative Agreement with the Washington State Employment Security Department. WHEREAS, the City of Yakima and the Washington State Employment Security Department desire to arrange for making cooperative purchases of certain goods and services; and the City Council of the City of Yakima deems it to be in the best interests of the City that such an arrangement be carried out according to the provisions, terms and conditions of the attached agreement document and that it is in the best interests of the City that the attached agreement document be executed and ratified, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and City Clerk of the City of Yakima are hereby authorized and directed to execute an agreement with the Washington State Employment Security Department for the purpose mentioned above a copy of which agreement, entitled "Interlocal Agreement Between the City of Yakima and the Washington State Employment Security Department, Contract No. 1757, Y.V.T. Electric Railroad Restoration," is attached hereto and by reference made a part hereof. ADOPTED BY THE CITY COUNCIL this -1-i day of a ,1996. ATTEST: eV CITY CLERK DLEGII A-1 Agenda & Res 1 LYNN K. BUCHANAN, MAYOR 4(f2 -r4-.61 INTERLOCAL AGREEMENT BETWEEN THE CITY OF YAKIMA AND THE WASHINGTON STATE EMPLOYMENT SECURITY DEPARTMENT CONTRACT NO: 1757 Y.V.T. Electric Railroad Restoration Pursuant to the Interlocal Cooperation Agreement Act, Chapter 39.34 RCW, City of Yakima (hereinafter referred to as the "CITY") and the Washington State Employment Security Department (hereinafter referred to as the "DEPARTMENT") enter into this agreement. AGREEMENT TYPE: Interlocal Agreement PROJECT: Y.V.T. Electric Railroad Restoration - STEP Program CONSULTANT: Employment Security Department Washington Service Corps P.O. Box 9046 Olympia, WA 98507-9046 Phone: (360) 438-4007 Fax: (360) 459-6022 Federal Tax ID Number: 91-6001099 Contact: Candy Curl FUNDING SOURCE: STEP Grant & Trolley Fund CITY: City of Yakima Engineering Division 129 No. 2nd Street Yakima, WA 98901 Phone: (509) 575-6111 Fax: (509) 576-6305 Contact: Fred French START DATE: Date contract signed and execution is completed. Any work performed prior to the start date of this agreement without prior written authorization and specified in the Scope of Work will be at the sole expense and risk of the DEPARTMENT. END DATE: Finalization of project as set forth in the Local Agency Agreement with WSDOT and Project Prospectus. CONTRACT AMOUNT: Not to Exceed Seventy -Five Thousand Two Hundred Ninety -One Dollars ($75,291.00). ACCEPTED AND APPROVED: WASHINGTON STATE EMPLOYMENT SECURITY DEPARTMENT r) ( Larry A. Mali Title: Assistant Commissioner By: Date: MAY a NitCialikD ) CITY OF YAKIMA Richard Zais City Manager ATTEST: ah-e--v--- Karen Roberts, Yakima City Clerk Date Executed: v Gr 30) ) R% ciTY0:YORAM NO: RESO?.UTION NO: INTERLOCAL AGREEMENT BETWEEN THE CITY OF YAKIMA AND THE WASHINGTON STATE EMPLOYMENT SECURITY DEPARTMENT CONTRACT NO: 1757 Y.V.T. Electric Railroad Restoration Purpose. Since there has been an increased emphasis nationwide on encouraging and implementing community service related programs, the State of Washington Department of Transportation and the Federal Highway Administration developed the Service in Transportation Enhancement Program (STEP). In September 1994, the Enhancement Advisory Committee approved the concept for a joint program that included a service objective in the delivery of transportation enhancement projects and set aside Surface Transportation Program (STP) funds for the program. In Washington State, the Legislature recognized the value of community service in the establishment of the Washington Service Corps Program in 1983, which is administered by the DEPARTMENT. The City of Yakima applied for and upon review by the Enhancement Advisory Committee, in conjunction with the Washington State Commission for National and Community Service, was granted a STEP Enhancement grant. AmeriCorps national service education awards will be provided through the Corporation for National Service to each participant successfully completing the project participant requirements. The purpose of this agreement is to contract with the DEPARTMENT for personnel and payroll services pursuant to Washington State Law and the Federal Inter -modal Surface Transportation Efficiency Act (ISTEA) statutes. Duration. This agreement shall be in full force and effect after signature by both parties and will continue until the finalization of the project as set forth in the Project Prospectus and Local Agency Agreement with WSDOT. This agreement may not be terminated earlier except upon written approval of both parties. Administration. This agreement shall be jointly administered by the City of Yakima City Engineer, for the CITY, and the duly authorized representative of the DEPARTMENT. Scope of Service. Pursuant to Washington State Law, the compensation received by participants, (who are not considered as employees of either the DEPARTMENT or the CITY under state law), is considered a training and subsistence allowance. Furthermore, the DEPARTMENT is the appropriate agency to pay the allowance, including FICA, health care, and workers' compensation. Basis of Compensation for Services. The CITY will compensate the DEPARTMENT for payroll and training services for the project and for those administrative and operational costs eligible under the ISTEA statutes (see budget narrative attached here to as Exhibit A). Billings by the DEPARTMENT will be made quarterly. Payment from the CITY will be made within 45 days of receipt of the itemized invoice. Payment for DEPARTMENT services will not exceed Seventy -Five Thousand Two Hundred Ninety -One Dollars ($75,291.00) and billings by the DEPARTMENT will be for actual costs incurred. Billings will detail DEPARTMENT employee time spent on the project, and supporting invoices will be provided. INTERLOCAL AGREEMENT BETWEEN THE CITY OF YAKIMA AND THE WASHINGTON STATE EMPLOYMENT SECURITY DEPARTMENT CONTRACT NO: 1757 Y.V.T. Electric Railroad Restoration Ownership of Facilities. No facilities shall be purchased or jointly owned under this agreement. Hold Harmless. Each agency shall assume the risk of, be liable for, and pay all damages, loss, cost, and expense of its officers, officials, and employees arising out of any duty performed, or not performed, while acting in good faith within the scope of this interlocal ag reement. Industrial Insurance will be provided by the DEPARTMENT; all other liability and property damage insurance will be provided by the CITY. EXHIBIT A Agreement between the City of Yakima and the Washington State Employment Security Department Budget Narrative - Only actual costs will be billed to CITY. Costs will be tracked by a project and function code that is established for the project. 1. Participant Support Costs: a) Participant stipends are set at $650. Team Leaders receive an additional $100. b) FICA rate is set at 7.65% of stipends. c) Workers' Compensation rate is 18% of stipends. d) Medical insurance is computed at $45 per participant per month. 2. Other Participant Costs: a) $160.00 per participant to attend 3 training institutes (3 days each) - Room and meals only, transportation not included. b) Uniforms - $29 per participant, which includes T-shirt, sweatshirt, and hat. 3. Staff: Those costs for the Washington Service Corps staff to provide direct participant support. These include direct wages and benefits (including training on update of AmeriCorps policies and procedures.) 4. Operational: The costs to support the WSC staff include travel, transportation, supplies, equipment, telephone, postage, equipment rental, etc. 5. Administration: Agency direct and indirect costs for processing payroll for the participants. City of Yakima 1995 S.TE.P. Budget & Narrative re'Y g L � y+ F i`i,.�.� �, i .0 •t ', ,<f �� 4?;i' , O. � _ 5 ,2f. `f' 1. Member Support Costs STIPENDS (12 months full-time) 1 Team Leader ($750/month) 5 Team Members ($650/month) SUBTOTAL STIPENDS $ 9,000 39,000 $ 48,000 BENEFITS FICA (7.6%) $ 3,672 Workers Compensation (18%) 8,640 Health Care ($45/mo/participant) 3,240 SUBTOTAL BENEFITS $ 15,552 TOTAL MEMBER SUPPORT COSTS $ 63,552 2. Other Member Support Costs TRAINING $160/participant to attend 3 training institutes $ 2,880 UNIFORMS $29/participant for official AmeriCorps uniforms 203 TOTAL OTHER MEMBER SUPPORT COSTS $ 3,083 3. Staff Costs SALARIES (for WSC staff) $ 4,054 BENEFITS (for WSC staff) 1,216 TOTAL STAFF COSTS $ 5,270 4. Operational Costs TRAVEL (for WSC staff site visits) $ 360 SUPPLIES (to support WSC staff) 253 OTHER (expenses other than salaries & benefits for WSC staff 930 TOTAL OPERATIONAL COSTS $ 1,543 5. Internal Evaluation Includes 2 monitoring visits & staff time for preparation of quarterly reports and other reports requested by the Corporation $ 342 6. Administration Travel, supplies and associated office costs $ 781 Costs of processing pay checks @ $5/per check x 2 times/mo 720 TOTAL ADMINISTRATION $ 1,501 I TOTAL $ 75,291 CITY OF YAKIMA (STEP) BUDGET NARRATIVE Total Budget: $75,291 1. MEMBER SUPPORT COSTS: ($63,552) This category includes the stipends and benefits for the members. (FICA @ 7.65%; Workers' Compensation @ 18%; and health care @ $45/mo/participant.) 2. OTHER MEMBER SUPPORT: Training and Education: ($3,083) Includes $160/participant to attend each of 3 member development institutes. Uniforms: ($203) Includes $29 per participant (plus 1 extra) for official AmeriCorps uniform items that include a baseball -style cap, T-shirt and sweatshirt. One extra uniforms has been added because it has been learned through past experience, that extra uniforms may be needed for new members if a participant leaves the project. 3 STAFF COSTS: Salaries/Benefits: ($5,270) includes ($4,054) WSC staff salary; and ($1,216) in benefits calculated at 29.2%. 4. OPERATIONAL COSTS: Travel: ($360) for travel costs for WSC staff for site visits. Supplies: ($253) for supplies necessary to support WSC staff. Other: ($930) This category is for expenses other than salaries and benefits associated with support for the WSC staff and include premises rent, equipment rental and maintenance, etc. 5. INTERNAL EVALUATION: ($342) - This includes two on-site monitoring visits and staff time for preparation of quarterly reports and any other reports requested by the Corporation and costs associated with the preparation of those reports. 6. ADMINISTRATION COSTS: ($1,501) - Costs including travel, supplies and associated office costs ($781) and the costs for processing pay checks @ $5 per check x 2 times per month x 12 months x 6 members ($720). BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT a Item No. For Meeting Of 6/4/96 ITEM TITLE:YVT Electric Railroad Preservation & Restoration Projects SUBMITTED BY: Dept. of Engineering and Utilities, Engineering Division CONTACT PERSON/TELEPHONE: Fred French, P.E. / 575.6096 SUMMARY EXPLANATION: Background : The City of Yakima has two (2) current Public Works Projects for the above referenced projects: The first project is to rebuild in -street trackage at cross street locations, line and surface intersections and raise track to match existing road grades. Replace defective and bent rails, replace worn joints, repair track ties in the southern portion of the steel truss bridge approach over the Naches River and renovate portions of the carbarn and substation. The second project is for restoration and replacement of deteriorating elements of the overhead electrical contact system by removal and replacement of support poles. Replacement of selected portions of trolley and associated support hardware, relocating feeder wire and repair supporting structures. The contractor must utilize 6 (six) full time Washington State Employment Security Dept. (AmeriCorps) participants, for a twelve month period, for use in the labor portion of the restoration portion of the contract. Resolution: X Ordinance: ,r Contract: — Other (Specify) Funding Source: Intermodal Surface Transportation Effici/7? ncy Act APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Pass attached Resolution. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: