HomeMy WebLinkAboutR-1996-036 Yakima County / Service ContractRESOLUTION NO. R-96- L3CO
A RESOLUTION authorizing and directing the City Manager and the City Clerk of the City of
Yakima to execute a 911 Support Services Agreement with Yakima County upon the City
successfully resolving labor issues with the SUNCOM 911 call -takers.
WHEREAS, and pursuant to RCW 82.14(B) and YMC Chapter 3.36, Yakima County (hereafter
"County") collects telephone access line excise taxes for the purpose of funding and providing a 911
emergency service communications system; and
WHEREAS, various local governmental entities within Yakima County, Washington, have
previously entered into an interlocal agreement with the County entitled "Yakima County Department
of Communications Intergovernmental Agreement for 911 Answering Services" for provision of 911
emergency communication services on a county -wide basis to participating members; and
WHEREAS, the County, as required by the provisions of said interlocal agreement, currently
provide 911 emergency communication services to County residents in various cities, towns, and fire
districts within the County; and
WHEREAS, the City is willing to provide the County with the necessary support services to
efficiently and economically operate said 911 emergency service communication system in
accordance with the terms and conditions of the attached 911 Support Services Agreement; and
WHEREAS, the SUNCOM Administrative Board desires that the County contract with the City
for said 911 support services in accordance with terms and conditions of the attached 911 Support
Services Agreement; and
WHEREAS, the City shall engage in labor negotiations with the SUNCOM 911 call -takers in
order to incorporate the call -takers in the City workforce; and
WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to provide
911 support services to the County in accordance with the terms and conditions of the attached
agreement, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
Subject to and conditioned upon the City successfully resolving labor issues with the SUNCOM
911 call -takers in order to incorporate the call -takers into the City workforce, the City Manager
and the City Clerk are hereby authorized and directed to execute the attached and incorporated 911
Support Services Agreement with Yakima County for the purposes of providing 911 emergency
communication support services. II /A
ADOPTED BY THE CITY COUNCIL this ` V I day of Ma 11 An , 1996.
ATTEST:<
City Clerk
Mayor
911 SUPPORT SERVICES AGREEMENT
THIS 911 SUPPORT SERVICES AGREEMENT, hereafter the
"Agreement," is made and entered into by and between the CITY OF YAKIMA, a
municipal corporation, hereafter the "City," and YAKIMA COUNTY, a municipal
corporation, hereafter "County."
WHEREAS, and pursuant to RCW 82.14B and YCC Chapter 3.36, the
County collects telephone access line excise taxes for the purpose of funding
and providing a 911 emergency service communication system; and
WHEREAS, local government entities in Yakima County, Washington
have entered into a interlocal agreement with Yakima County entitled "Yakima
County Department of Communications Intergovernmental Agreement for 911
Answering Services" for provision of 911 emergency communication services on
a county -wide basis to participating members.
WHEREAS, the County, as required by the provisions of said interlocal
agreement, in conjunction with SUNCOM, currently provides said 911
emergency service communication system to County residents and various
cities, towns, and fire districts within the County; and
WHEREAS, the City is willing to provide the County with the necessary
support services to efficiently and economically operate said 911 emergency
service communication system in accordance with the terms and conditions of
this Agreement; and
WHEREAS, the SUNCOM Administrative Board desires that the County
contract with the City for 911 support services in accordance with the terms
and conditions of this Agreement.
WHEREAS, the SUNCOM Administrative Board adopts policies particular
to 911 services; and
NOW, THEREFORE, in consideration of the mutual covenants, promises,
and agreements set forth herein, it is agreed by and between the City and the
County as follows:
1. Scope of Services. The City shall provide the County and SUNCOM
with the necessary support services to efficiently and economically operate the
911 emergency services communication system within Yakima County. Said
911 support services shall include but are not limited to the following:
administration, supervision, personnel, equipment, and materials necessary to
fulfill Yakima County's obligation to provide such services as required under
the Yakima County Intergovernmental 911 Agreement as it now exists, or is
hereafter amended and superseded.
2. Term. The term of this Agreement shall commence upon execution
hereof and terminate five (5) years thereafter.
3. Annual Budget. The City shall prepare in conjunction with the
SUNCOM Administrative Board a budget for each year of this Agreement. The
budget shall reflect the City's estimated, anticipated, and projected
administration, operating, labor, capitol, and self-insurance costs and
expenditures necessary to provide 911 support services required hereunder.
The City shall expend the funds received hereunder in accordance with the
annual budget. A copy of the first annual budget is attached hereto. Each
subsequent annual budget shall be approved by SUNCOM Administrative
Board.
4. Consideration. In consideration of the City's providing 911 support
services, the County agrees to provide the City with an annual amount equal to
the annual 911 support services agreed-upon budget for each respective year of
this Agreement. Payment shall be made to the City on a monthly basis. Each
monthly payment shall be one -twelfth (1/12) of the City agreed-upon annual
911 support services budget. The first monthly payment is due and payable to
the City within ten (10) days of the date this Agreement is executed, with all
subsequent monthly payments due and payable to the City on the tenth day of
each month thereafter during the term of this Agreement.
The County shall make the payments required hereunder from the
telephone access line excise taxes that are collected by the County pursuant to
RCW 82.14B and YCC Chapter 3.36 during the term of this Agreement;
provided, however, to the extent such taxes collected during a contractual year
exceed the annual 911 support services budget for that year, the County shall
place the excess amount in a reserve fund dedicated to the 911 emergency
services communication system.
5. Use of Telephone Access Line Excise Taxes. In accordance with RCW
82.14B.050 and YCC 3.36.040, the City shall use all telephone access line
excise taxes that it receives from the County for the 911 support services
required hereunder.
6. Unanticipated Costs or Expenditures. In the event of unanticipated
and unbudgeted 911 support services costs or expenditures, the City shall
request that the SUNCOM Administrative Board approve payment of such
costs/expenditures from the County's 911 emergency services communication
system reserve fund. Within twenty (20) days of such approval by the
SUNCOM Administrative Board, the County shall pay/reimburse the City for
such costs/expenditures from said reserve fund. The County shall not be
obligated to provide additional funding over and above the amount in said 911
emergency services communication system reserve fund to the City for such
cost or expenditures.
7. Annual Inventory. The City shall prepare a inventory for each year of
this Agreement of all equipment and material in its possession that shall be
used in providing the 911 support services required hereunder. The inventory
shall provide the following information for each listed item: a description; serial
number, if any; purchase price; percentage of purchase price allocable to City,
County, State, Federal, or other funding sources; and depreciated value.
The first inventory shall be performed within thirty (30) calendar days of
the execution of this Agreement. A copy of each annual inventory shall be
prepared, completed, and provided to the County, the SUNCOM Administrative
Board, and the SUNCOM Operations Board by 1 u 1 y of the respective
year of this Agreement. i
The City shall maintain and keep current the inventory. Newly obtained
equipment and materials shall be added to the inventory within ten (10)
calendar days of receipt by the City. Where appropriate, equipment and
materials shall be deleted from the inventory.
The County, the SUNCOM Administrative Board, and/or the SUNCOM
Operating Board may request a copy of the most current inventory at any time
during the term of this Agreement. The City shall provide said copy to the
requesting party within three (3) working days of the City's receipt of the
request.
8. Depreciation of Capitol. All equipment purchased by the City with
funds from the County for 911 support services shall be depreciated on a
straight line basis over a period of five (5) years from the time of purchase.
9. Personnel. The 911 support services required hereunder shall be
performed by City employees. The City and its employees shall make no claim
of County employment and/or claim any related employment benefits from the
County, including but not limited to medical benefits, worker's compensation,
social security, and/or retirement benefits.
10. Self -Insurance Fund. The City is a self-insured municipal corporation.
Consequently, the City shall utilize a percentage of the funds received
hereunder for its self-insurance fund and for payment of insurance premiums
to insure the City for liability resulting from its performance and/or non-
performance of the 911 support services required under this Agreement.
11. Indemnification. The City agrees to protect, defend, indemnify, and
hold harmless the County, its elected officials, agents, officers, employees, the
SUNCOM Administrative Board, and SUNCOM Operating Board from any and
all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and
other proceedings and all judgments, awards, costs and expenses (including
attorneys' fees and disbursements) resulting from the City's performance
and/or non-performance of the 911 support services required under this
Agreement.
12. Nondiscrimination Provision. During the performance of this
Agreement, the City shall not discriminate on the basis of race, color, sex,
religion, national origin, creed, marital status, age, political affiliation, or the
presence of any sensory, mental or physical handicap in violation of any
applicable state and/or federal law, regulation, or rule. This provision shall
include but not be limited to the following: employment, upgrading, demotion,
transfer, recruitment, advertising, layoff or termination, rates of pay or other
forms of compensation, and selection for training.
13. Termination. The City or County may terminate this Agreement, with
or without cause, by giving at least thirty (30) days written notice of
termination to the other party and the SUNCOM Administrative Board and the
SUNCOM Operating Board.
14. Severability. If any portion of this Agreement is changed per mutual
agreement or any portion is held invalid, the remainder of the Agreement shall
remain in full force and effect.
15. Integration. This written document constitutes the entire agreement
between the City and County. No changes or additions to this Agreement shall
be valid or binding upon either party unless such change or addition be in
writing and executed by both parties.
16. Notices. Unless stated otherwise herein, all notices and demands shall
be in writing and sent to the parties to their addresses as follows:
TO CITY:
TO COUNTY:
City Manager
City of Yakima
129 North Second Street
Yakima, WA 98901
Board of County Commissioners
Room 406
County Courthouse
Yakima, WA 98901
Chairman
SUNCOM Operations Board
Yakima County Sheriffs Office
P.O. Box 1388
Yakima, WA 98907
Chairman
SUNCOM Administrative Board
c/o City of Sunnyside
818 East Edison
Sunnyside, WA 98944
or to such other addresses as the parties may hereafter designate in writing.
Notices and/or demands shall be sent by registered or certified mail, postage
prepaid. Such notices shall be deemed effective when mailed or hand delivered
at the addresses specified above.
17. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington.
18. Venue. The venue for any action to enforce or interpret this Agreement
shall lie in the Superior Court of Washington for Yakima County, Washington.
19. Filing of Agreement. A copy of this Agreement shall be filed with the
City Clerk of the City of Yakima and with the Yakima County Auditor.
CITY OF YAKIMA
By:
Dick Zais, Cif Manager
DATE: �u Y� a 1 j I d b
ATTEST:
City Clerk
; ter wierws mo;....i ', .
COUNTY OF YAKIMA
B
ettie Ingham,
Board of County Commsioners
.fid
.
By
missioner , Chu c 2
William H. Flower, Commissioner
DATE: u k L\ 1 1CQ1,1, a�15 to
ATT T:
Clerk of the B
BOARD OF YAKIMA COUNTY COMMISSIONERS
IN THE MATTER OF AUTHORIZING EXECUTION
OF A 911 SUPPORT SERVICES AGREEMENT
WITH THE CITY OF YAKIMA UPON THE COUNTY
SUCCESSFULLY RESOLVING LABOR ISSUES
WITH THE SUNCOM 911 CALL -TAKERS
RESOLUTION NO. 17 1- 1 9 9 6
WHEREAS, pursuant to RCW Chapter 82.148 and Yakima County Code Chapter 3.36,
Yakima County collects telephone access line excise taxes for the purpose of funding
and providing a 911 emergency service communications system; and,
WHEREAS, various local governmental entities within Yakima County, Washington,
have entered into an interlocal agreement for the provision of 911 emergency
communication services on a county -wide basis to participating members; and,
WHEREAS, the County, as required by the provisions of said interlocal agreement,
currently provides 911 emergency communication services to County residents in the
unincorporated area and in various cities, towns, and fire districts within the County;
and,
WHEREAS, the City of Yakima is willing to provide the County with the necessary
support services to efficiently and economically operate said 911 emergency service
communication system in accordance with the terms and conditions of the attached 911
Support Services Agreement; and,
WHEREAS, the SUNCOM Administrative Board desires that the County contract with
the City for said 911 support services in accordance with the terms and conditions of
the attached 911 Support Services Agreement; and,
WHEREAS, the City and County shall engage in labor negotiations with the SUNCOM
911 call -takers in order to incorporate the call -takers in the City work force; and,
WHEREAS, it is hereby deemed to be in the best interest of the residents of
Yakima County that the attached agreement be implemented, now, therefore,
BE IT HEREBY RESOLVED that subject to and conditioned upon the City of Yakima and
Yakima County successfully resolving labor issues with the SUNCOM 911 call -takers, the
Chair of the Board of Yakima County Commissioners is hereby authorized to execute the
attached 911 Support Services Agreement with the City of Yakima for the purposes of
41
providing 911 emergg/enc communication support services.
DATED this O[(I ay of March, 1996.
ATTEST:_,(.4--iip$,
Sylvia E. Hi osa Bet
Clerk f the
BO•'•r OF YAKIMA COUNTYOMMISSIONERS
- / ,...
/ :13,
ClDeputy Clerk
b:SunCm911.Rea
ew
C it
e Ingham, Member
Constituting the Board of County
Commissioners for Yakima County,
Washington.
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting Of
3 l/ 2,
ITEM TITLE: Resolutions authorizing the City Manager and the City Clerk to
execute Yakima County Intergovernmental 911 Agreement and 911 Support Services
Agreement.
SUBMITTED BY:
Yakima City Council Public Safety Committee
Al Chronister, Fire Chief
Don Blesio, Police Chief
CONTACT PERSON/TELEPHONE: Al Chronister, Fire Chief (575-6060)
Don Blesio, Police Chief (575-6211)
SUMMARY EXPLANATION: As a result of many planning sessions and input from
various operational, administrative, and legal personnel from various local
governmental entities, the following attached items have been assembled and
approved by the SUNCOM Administrative Board for Consolidated Dispatch Operations:
1. Organizational Chart for Consolidated 911, Police, and Fire
Dispatch Operations, including long and short term goals.
2. Consolidated 911, Police, and Fire Dispatch Operations Budget that
is inclusive of --
a. 911 Expenses and Revenues,
b. City Dispatch Expenses and Revenues, and
c. An Administrative Services Detail.
(Continued on page 2)
Resolution X Ordinance Contract X Other(Specify)
Funding Source
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Adopt resolutions authorizing execution of the 911
Support Services Agreement and the Yakima County Intergovernmental 911
Agreement.
BOARD/COMMISSION RECOMMENDATION: The City Council Public Safety Committee
recommends approval of the attached legislation.
COUNCIL ACTION: 22A--911 Support Services- Substitute Resolution
Adopted. Resoltuion No. R-96-36. 22B --Yakima Co. Intergovernmental
911 Agreement. Resolution adopted. Resolution No. R-96-37.
(pm)agenda 3tmt/911 Eaterlocal
AGENDA STATEMENT (Page 2)
Item No.
For Meeting Of
SUMMARY EXPLANATION: (Continued)
3. 5 -year 911 Support Services Agreement between the City and the
County.
4. A revised Yakima County Intergovernmental 911 Agreement that
incorporates additions and changes proposed by the SUNCOM
Administrative Board Executive Committee.
The above documents have been drafted due to the collaborative effort of both City
and County personnel. These documents should provide the basis for establishing
Consolidated Dispatch Operations in a timely and professional manner. Attached
hereto for the City Council's consideration and approval are two resolutions
authorizing execution of the 911 Support Services Agreement and the Yakima County
Intergovernmental 911 Agreement.
(pm)agenda stmt/911 Interlocal