HomeMy WebLinkAboutR-1996-028 Environmental Compliance AuditRESOLUTION NO. R- 96 -
A RESOLUTION Authorizing the execution of an agreement for professional
engineering and consulting services between the City of Yakima, a
municipal corporation, and Dames and Moore, Inc.
WHEREAS, the City of Yakima is responsible for the protection of the
environment and the safety of its employees and the public at the Yakima Water
Treatment Plant, and
WHEREAS, several new State and Federal mandates including regulations
der the Occupational S .lety and Health Administration, the Environmental Protection
Agency and several existing regulations require the City to perform specific work tasks.
WHEREAS, The City is required to conduct an environmental compliance audit
and routinely maintain and develop numerous safety plans in accordance with State
and Federal Mandates.
WHEREAS, Dames and Moore, Inc., has been selected to provide professional
services in response to the need to secure current safety plans and conduct an
environmental audit and these services are in the best interest of the City of Yakima,
now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA
The City Clerk and the City Manager are hereby authorized and directed to
execute the attached and incorporated Contract for professional consulting services
with Dames and Moore, Inc., for the City of Yakima.
ADOPTED BY THE CITY COUNCIL this(_ day of 110kel\ , 1996.
ATTEST:
ega c_
City Clerk
DAMES & MOORE
1750 S W. HARBOR WAY, SUITE 400, PORTLAND, OREGON 97201
(503) 228-7688 FAX: (503) 223-6083
February 23, 1996
Mr. Dave Brown
Supervisor
City of Yakima
Natches River Water Treatment Plant
6390 U.S. Highway 12
Yakima, Washington 98908-9647
Revised Proposal
Focused Environmental Health and Safety Compliance Audit
City of Yakima
Natches River Water Treatment Plant
Yakima, Washington
Dear Mr. Brown:
Dames & Moore is pleased to present the following proposal for a Focused Environmental and
Health and Safety (EHS) Compliance Audit of the City of Yakima Natches River Water
Treatment Plant (WTP) located at 6390 U.S. Highway 12, Yakima, Washington. This proposal
is being presented at your request and includes a scope of work based on Dames & Moore's
observations of facility operations and our discussion with yourself and Mr. Bruce Bates of the
Wastewater Treatment Plant.
It is our understanding that WTP is requesting assistance in determining the EHS regulations
applicable to facility operations, assessing current compliance with those regulations, and
recommending corrective actions, if necessary, to bring facility operations into compliance. In
order to achieve these objectives, Dames & Moore proposes to conduct a focused EHS
compliance audit of the WTP facility.
Dames & Moore's environmental compliance audits are structured to achieve the audit objectives
identified by our clients, to address the environmental programs of concern at their facilities,
and to address client objectives as they relate to federal, state and local EHS regulations, Based
on our observations during our site visit and discussions with facility personnel, we have
identified the following general environmental and health and safety regulatory program areas
potentially applicable to operations at your facility:
OFFICES WORLDWIDE
�,. DAMES & MOORE
Mr. Dave Brown
City of Yakima
February 23, 1996
Page 2
• General Occupational Safety and Health Act (OSHA)
- Process Safety Management
- Hazard Communication
- Chemical Hygiene
- Respiratory Protection
- Confined Space Entry
- Control of Hazardous Energy (Lock Out/Tag Out)
- Accident Prevention
- Personal Protective Equipment
- Hearing Conservation
- Emergency Action Plan
Hazardous Waste Operations and Emergency Response
• Emergency Planning and Community Right to Know Act (EPCRA)
- Emergency Planning and Notification
- MSDS Inventory
- Tier II Reporting
- Form R Reporting
• Clean Air Act (CAA)
- Registration and Permitting
- New Source Performance Standards
National Emission Standards for Hazardous Air Pollutants
• Clean Water Act (CWA)
- Stormwater
- Wastewater
• Resource Conservation and Recovery Act (RCRA)
- Hazardous Waste
- Used Oil
- Underground Storage Tanks
• Toxic Substances Control Act (TSCA)
- Polychlorinated Biphenyls
- Asbestos
• Federal Insecticide, Rodenticide and Fungicide Act (FIFRA)
• Uniform Fire Code (UFC)
- Hazardous Materials Storage
DAMES & MOORE
Mr. Dave Brown
City of Yakima
February 23, 1996
Page 3
The objectives of our compliance audit will be to:
• Identify the federal, state, and local regulations from the program areas listed
above that apply to the facility;
• Assess compliance with the above referenced regulations; and
• Provide recommendations for corrective actions to address issues of concern
identified during the audit.
To meet the objectives described above, Dames & Moore proposes the Scope of Services
described in the following section.
SCOPE OF SERVICES
Our proposed technical approach is divided into three individual tasks. This proposed approach
has proven successful on similar projects. Our technical approach includes the following tasks:
Task 1: Review of Background Data and Pre -Audit Questionnaire
Task 2: Site Visit
Task 3: Preparation of Final Report
Task 1 - Review of Background Data and Pre -Audit Questionnaire
Dames & Moore will gather and review the applicable federal, state, and local regulations
related to the EHS program areas to be audited. A Pre -Audit Questionnaire will be prepared
to address the specific environmental program areas identified above. The Pre -Audit
Questionnaire supplies information to auditors through a series of questions on the specific
environmental and health and safety program areas to be assessed. The questionnaire also
requests copies of certain background documents such as facility plans, training programs,
process flow charts, and environmental permits. In addition, the questionnaire allows the facility
to re -focus efforts on EHS issues such as compliance documentation, records retention, file
organization and overall environmental management system procedures.
The Pre -Audit Questionnaire will be provided to the WTP for completion prior to scheduling
the site visit portion of the audit. Dames & Moore will be available to answer questions and
assist in questionnaire completion. The Dames & Moore audit team will review the completed
questionnaire, relevant plans, programs and permits prior to conducting our site visit.
DAMES & MOORE
Mr. Dave Brown
City of Yakima
February 23, 1996
Page 4
Task 2 - Site Visit
Prior to conducting the site tour, a kick-off meeting will be held with the WTP personnel and
the Dames & Moore audit team. Audit objectives, schedule, logistics and other relevant issues
will be discussed.
The onsite portions of our environmental compliance audits constitute a review of facility EHS
management practices. The auditor will examine pertinent files and records, interview facility
personnel, observe operations, and conduct a tour of the facility. Our goals in conducting our
audits are to be objective, thorough, systematic, accurate, and professional.
At the completion of the site visit portion of the audit, a close-out meeting will be held with
WTP personnel to discuss preliminary audit findings.
Task 3 - Report Preparation
Following the onsite portion of the audit, Dames & Moore will prepare a Draft Report
documenting the audit objectives and scope, the steps taken to complete the audit, an evaluation
of facility compliance with applicable environmental regulations, and recommendations for
corrective actions if necessary. The Draft Report will be provided to the WTP for review and
comment. Upon receipt and incorporation of the WTP's comments, two final copies of the
report will be provided to the WTP.
SCHEDULE
Dames & Moore is prepared to begin work on this project within two weeks of your signed
authorization to proceed. Task 1 should be completed within two weeks of authorization. The
site visit will be scheduled within two weeks of receipt of the completed pre -audit questionnaire
and is expected to take two working days. In most cases, the draft report can be provided
within three weeks of the site visit. The Final Report will be provided within one week of
receipt and discussion of the WTP's comments.
PROFESSIONAL lh'LES
Dames & Moore anticipates performing the scope of services described in this proposal in
accordance with the Willis and conditions of our existing Agreement Between the City of
Yakima, Washington and Dames & Moore, Inc. for Professional Services dated August 16, 1995
as modified by the November 21, 1995 contract addendum.
A breakdown of our estimated professional fees for performing the above mentioned services
is provided below:
DAMES & MOORE
Mr. Dave Brown
City of Yakima
February 23, 1996
Page 5
PRELIMINARY PLANNING/PROJECT MANAGEMENT $590
TASK 1 - BACKGROUND REVIEW $1,285
TASK 2 - SITE VISIT $2,220
TASK 3 - REPORT PREPARATION $3,655
LESS 10% DISCOUNT
TOTAL ESTIMATED COST $6,975
A detailed cost estimate is included as an attachment to this proposal. We will not exceed the
budget estimate without prior approval from the WTP and the City of Yakima.
Our work will be performed, our findings obtained, and recommendations prepared in
accordance with generally accepted environmental science and engineering practices at the time
our work is done.
AUTHORIZATION
Written authorization is necessary before we begin work. This can be accomplished by returning
one of the enclosed proposals to us with your signed authorization either via U.S. mail or
overnight delivery. Please retain one copy of the proposal for your records.
Dames & Moore appreciates the opportunity to offer this service to the City of Yakima Natches
River Water Treatment Plant. Please do not hesitate to contact us at (503)228-7688 should you
have questions regarding our proposal or if we can be of any further assistance.
wtp-aud.pro
Sincerely,
DAMES & MOORE, INC.
Carla C. Minor
Project Manager
Regulatory Compliance and Permitting
Kim L. Marcus
Principal
Mr. Dave Brown
City of Yakima
February 23, 1996
Page 6
DAMES & MOORE
AUTHORIZATION CONFIRMATION
CITY OF YAKIMA
NATCHES WATER TREATMENT PLANT
EHS AUDIT
The scope of services and contractual conditions as described in this proposal are acceptable and
Dames & Moore, Inc. is authorized to proceed. Issuance of a purchase order and/or your
signature in the block provided herein will be considered as authorization to proceed. However,
the terms and conditions presented herein will govern this agreement.
By
Attest -
City Clerk
For City of Yakima
R. A. Zais, Jr., City Manager
(Printed)
-
)i (Company)* (Date)
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* Individual with authority and company responsible for payment for Dames & Moore's
services.