HomeMy WebLinkAboutR-1996-004 Service with the Salvation ArmyRESOLUTION NO. R-96 04
A RESOLUTION authorizing the City Manager and City Clerk of the City of
Yakima to execute an agreement between the City of Yakima
and the Salvation Army, a California corporation, to provide a
summer playground program at Milroy Park.
WHEREAS, the City needs supervised summer playground activities for
youth; and
WHEREAS, the City does not have the staffing levels and expertise necessary
to conduct said summer playground activities for youth; and
WHEREAS, the Salvation army, a California corporation, has the experience
and expertise necessary to provide supervised summer playground activities for
youth and . agree to perform these services for the City under the terms and
conditions set for in the attached agreement; and
WHEREAS, it is in the best interest of the City to contract to utilize the
experience and expertise of the Salvation Army, a California corporation,
according to the terms and conditions of the attached agreement, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and City Clerk are hereby authorized and directed to
executed the attached and incorporated "1996 Agreement Between the City of
Yakima and the Salvation Army, a California corporation" for the purpose of
providing a summer playground activities for youth.
ADOPTED BY THE CITY COUNCIL this 95 day of '`ecJt.� , 1996.
ATTEST:
A 7
J
City Clerk
(kw)res'Sah aeon Arm).3""
1996 AGREEMENT BETWEEN
THE CITY OF YAKIMA
AND
THE SALVATION ARMY
THIS AGREEMENT is made and entered into this day of
1996, by and between the City of Yakima, Department of Public Works, Parks
and Recreation Division, herein referred to as the "City," and the Salvation
Army, a California corporation, herein referred to as "Salvation Army."
WHEREAS, the City needs supervised summer playground activities for
youth.
WHEREAS, Salvation Army has the experience and expertise necessary
to provide said supervised summer playground activities for youth and agrees
to perform these services for the City under the terms and conditions set forth
in this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants, promises,
and agreements set forth herein, it is agreed by and between the City and
Salvation Army as follows:
1. Services. The City and Salvation Army will jointly initiate a summer
playground program for five (5) to twelve (12) year old youths at Milroy Park.
The program dates will be during the period of June 17, 1996 through August
16, 1996. Special areas of responsibility for both the City and Salvation Army
are contained and described in Exhibit "A," which is attached and hereby
incorporated into this Agreement.
2. Consideration. The City agrees to compensate Salvation Army for
Services rendered hereunder according to the payment schedule labeled
Exhibit "B," which is attached and hereby incorporated into this Agreement.
Salvation Army shall submit satisfactory documentation (invoices/billings) to
the City Recreation Supervisor prior to payment. The City shall make the
required disbursement to Salvation Army within thirty (30) days after receiving
said documentation.
3. Term. The term of this Agreement shall commence on the 15th day of
June, 1996, and terminate on the 30th day of September, 1996.
4. Status of Salvation Army. Salvation Army and the City understand
and expressly agree that Salvation Army is an independent contractor in the
performance of each and every part of this Agreement. Salvation Army and its
employees shall make no claim of City employment nor shall claim against the
City any related employment benefits, social security, and/or retirement.
5. Taxes and Assessments. Salvation Army shall be solely responsible for
compensating its employees and for paying all related taxes, deductions, and
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assessments, including but not limited to, federal income tax, FICA, social
security tax, assessments for unemployment and industrial injury, and other
deductions from income which may be required by law or assessed against
either party as a result of this Agreement. In the event the City is assessed a
tax or assessment as a result of this Agreement, Salvation Army shall pay the
same before it becomes due.
6. Nondiscrimination Provision. During the performance of this
Agreement, Salvation Army shall not discriminate on the basis of race, color,
sex, religion, national origin, creed, marital status, political affiliation, or the
presence of any sensory, mental or physical handicap. This provision shall
include but not be limited to the following: employment, upgrading, demotion,
transfer, recruitment, advertising, layoff or termination, rates of pay or other
forms of compensation, and selection for training.
7. The Americans With Disabilities Act. Salvation Army agrees to
comply with the Americans With Disabilities Act of 1990, 42 U.S.C. § 12101 gi
seq. (ADA), and its implementing regulations. The ADA provides
comprehensive civil rights to individuals with disabilities in the area of
employment, public accommodations, state and local government services, and
telecommunications.
8. Compliance With Law. Salvation Army agrees to perform those services
under and pursuant to this Agreement in full compliance with any and all
applicable laws, rules, and regulations adopted or promulgated by any
governmental agency or regulatory body, whether federal, state, local, or
otherwise.
9. No Insurance. It is understood the City does not maintain liability
insurance for Salvation Army and/or its employees.
10. Hold Harmless. Salvation Army shall defend, indemnify, and hold
harmless the City, its agents, officers, and employees from any and all liability
resulting out of the performance of this Agreement.
11. Insurance. On or before the effective date of this Agreement, Salvation
Army shall provide the City Recreation Supervisor, proof of liability insurance
in the amount of One Million Dollars ($1,000,000.00), that clearly states who
the provider is, the amount of coverage, the policy number, and when the
policy and provisions provided are in effect. Said policy shall be in effect for the
duration of this Agreement. The policy shall name the City, its officers, agents,
and employees as additional insured.
12. Assignment. This Agreement, or any interest herein, or claim
hereunder, shall not be assigned or transferred in whole or in part by Salvation
Army to any other person or entity without the prior written consent of the
City. In the event that such prior written consent to an assignment is granted,
then the assignee shall assume all duties, obligations, and liabilities of
Salvation Army stated herein.
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13. Termination. The City may terminate this Agreement, with or without
cause, by giving Salvation Army ten (10) days written notice of termination.
14. Damages. If for any reason Salvation Army fails to provide the services
specified in this Agreement and the City is forced to secure such services from
another person or entity, Salvation Army shall be liable for any and all
additional expenses to fulfill its obligation to the City under this Agreement.
This provision shall not serve as a limitation upon other damages that may be
available to the City pursuant to statutory and/or common law.
15. Severability. If any portion of this Agreement is changed per mutual
agreement or any portion is held invalid, the remainder of the Agreement shall
remain in full force and effect.
16. Integration. This written document constitutes the entire agreement
between the City and Salvation Army. No changes or additions to this
Agreement shall be valid or binding upon either party unless such change or
addition be in writing and executed by both parties.
17. Notices. Unless stated otherwise herein, all notices and demands shall
be in writing and sent to the parties to their addresses as follows:
TO CITY:
TO SALVATION ARMY:
Recreation Supervisor
City of Yakima Public Works
Parks & Recreation Division
2301 Fruitvale Boulevard
Yakima, WA 98902
Salvation Army, a California
Corporation
P.O. Box 2782
Yakima, WA 98907
or to such other addresses as the parties may hereafter designate in writing.
Notices and/or demands shall be sent by registered or certified mail, postage
prepaid. Such notices shall be deemed effective when mailed or hand delivered
at the addresses specified above.
18. Attorney's Fees. In the event that any suit or action is instituted by
either party to enforce the compliance with or interpret any of the terms,
covenants or conditions of this Agreement, the prevailing party shall be entitled
to collect, in addition to necessary court costs, such sums as the court may
adjudge as reasonable attorney's fees. The venue for any action to enforce or
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Agreement shall lie in the Superior Court of Washington for
Yakima County,
interpret this Washington.
CITY OF YAKIMA
By. Dick Zais, City 211
ATTEST:
City Clerk 1//1/9‘
City Contract No.
STATE OF WASHINGTON )
:ss.
County of Yakima
ce that i s
I certify that I know or have satisfactory eviden
ce the person who appeared before me, and said person acknowledged that
this instrument, on oath stated that he/she was authorized
he/she signed ed it as theact of such party
execute the instrument and acknowledged
Army, a California corporation, tbe ithe
theinstrumen�t�Y
for the uses and purposes mentioned
SALVATION ARMY, A CALIFORNIA
CORPORATION
By:
Its:
DATED:
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OnWagr/Salvation Anny.J
NOTARY PUBLIC in
ares ding for the
State of Washington,
at
My commission expires:____...®
ATTACHMENT "A"
Areas of Responsibilities:
1. The City of Yakima Parks & Recreation Division shall:
A. Assist the Salvation Army in determining the scope of the program.
B. At the conclusion of the program, meet with the Salvation Army to
evaluate the program and make recommendations for future
offerings.
C. Pay the Salvation Army within thirty (30) days of receiving an
itemized bill for services rendered according to Attachment "B."
2. The Salvation Army of Yakima shall:
A. Operate a summer recreational playground program at Milroy Park
from June through August, 1995. Hours of operation are 10:00
a.m. to 4:00 p.m., Monday through Friday, for a total of nine (9)
weeks.
B. Hire, train, and supervise qualified staff to work the program.
C. Be responsible for the total planning and implementation of the
program including staffing, equipment, supplies, and program
promotion.
D. Include in all promotional material and information to the public
the statement, "Funds for this program are provided by the City of
Yakima, Parks and Recreation Division." Also listed may be other
funding sources.
E. Provide a written program schedule for public information
purposes to the Parks and Recreation Office. This should include
program days, times, location, contact person, and phone number
for further information.
F. Provide to the City's Recreation Supervisor weekly participation
figures. These must include the number of participants, sex, age,
and ethnic make-up. This data must be submitted by the fifth of
the month for the previous month.
G. At the conclusion of the program, meet with the Recreation
Supervisor to evaluate the program and make recommendations
for future programs. In addition, submit a written program report
including analysis of program activities, participation summary,
and overall program evaluation.
H. Provide an itemized bill to the City for payment for services
according to Attachment "B."
All prospective employees hired with funds from this Agreement
shall submit to a background check pursuant to RCW 43.43.830-
835. This disclosure shall be made in writing and signed by the
applicant and sworn under penalty of perjury. Background
information checks may be obtained from the Washington State
Patrol.
ATTACHMENT "B"
Payment Schedule:
1. The City of Yakima Parks & Recreation Division shall:
A. Pay the Salvation Army of Yakima costs up to a maximum of Four
Thousand Eight Hundred Seventy Five Dollars ($4,875).
B. Make disbursement to the Salvation Army of Yakima within thirty
(30) days, after receiving an itemized invoice/billing.
2. The Salvation Army of Yakima shall:
A. Provide an itemized invoice/billing to the City's Recreation
Supervisor for the 1996 summer playground program on or before
September 1, 1996.
B. Provide a final written financial report to the City's Recreation
Supervisor for the 1996 summer playground program on or before
September 30, 1996. To be included in this final report are any
service adjustments, additional fees and charges and their
reconciliation. The City has the right of set-off as to any accrued
fees in the nature of reimbursement for failure to perform.
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. I Lf 1
For Meeting of January 9. 1996
ITEM TITLE: Agreement between the City of Yakima and the Salvation Army
to provide a Summer Playground Program at Milroy Park
SUBMITTED BY: Jerry Copeland, Director of Public WorN CJ
John Williamson, Parks and Recreation nager
CONTACT PERSON/TELEPHONE: Denise Nichols, Recreation Supervisor, 575-6020
SUMMARY EXPLANATION:
Attached is the 1996 Agreement between the City of Yakima Parks and Recreation Division
and the Salvation Army to provide a free summer playground program at Milroy Park. This
is the sixth year that the Salvation Army has cooperatively sponsored this free program for
youth.
Resolution Ordinance _ Contract X Other (Specify) Resolution and Agreement
Funding Source 1996 Parks and Recreation Budget
APPROVED FOR SUBMITTAL: �C�> .` .---,.
City Manager
STAFF RECOMMENDATION: That the City approve the attached Resolution and Agreement.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resollikri kb_ R-96.04