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Home My WebLink About11/03/2016 02 Council Budget Review by DepartmentBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 2. For Meeting of: November 3, 2016 ITEM TITLE: Council Budget Review by Department Finance (continued) Community Development - Planning - Codes - ONDS - YRDA (Mill Site) Economic Development - CBD Capital - PBIA's - Capitol Theatre - Convention Center Public Works - Administration -Streets & Traffic - Parks & Recreation - Cemetery SUBMITTED BY: Cliff Moore, City Manager Cindy Epperson, Finance & Budget Director SUMMARY EXPLANATION: We are pleased to submit for your review the 2017 Preliminary Budget and Strategic Initiatives for the City of Yakima. Included in this presentation are the steps and recommendations currently being taken to meet the fiscal challenges facing the City. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR ... SUBMITTAL: `°City Manager STAFF RECOMMENDATION: BOARD /COMMITTEE RECOMMENDATION: ATTACHMENTS: Upload Date Type 111112016 Coxer Memo 11/112016 Coo r Mem 11 1212 0 1 6 Cc} r Merno 111112016 Co r Memo 111212016 Co r Memo 111112016 CDxer Menio Corrected Slide #24 - Finance 5/8/2001 5/1/2017 1,765,000 Gas tax 215,000 5,375 5.00% - Downtown Revitalization 5/8/2007 5/1/2022 2017 Remaining 110,000 Final Original 2017 2017 Interest Balance General Obligation Bonds Issue Date Maturity Issue Funding Source Principal Interest Rate 12/31/2017 Convention Center 6/20/2028 5,000,000 Property tax 313,751 63,479 1.67% Expansion (refunding 1996 bonds) 9/7/2004 11/1/2019 $ 4,175,000 Hotel /Motel Tax $ 380,000 $ 45,465 4.00% $ 730,000 Addition (refunding 2002 bonds) 5/8/2007 5/1/2026 4,910,000 PFD 315,000 147,470 5.00% 3,435,000 Capitol Theatre Expansion A) Non Taxable portion 8/29/2009 12/1/2018 2,055,000 PFD 235,000 20,613 4.25% 250,000 B) Taxable -Build America Bonds(1) 8/29/2009 12/1/2032 4,980,000 PFD /Tax Rebate - 260,439 3.42% 4,980,000 (1) Interest and rate are net of rebate. Interest on Build America Bonds (BABs) is taxable to bondholders. The City receives a rebate from the IRS lowering the effective interest rate. General Government Infrastructure River Rd, 16th, Fruitvale 5/8/2001 5/1/2017 1,765,000 Gas tax 215,000 5,375 5.00% - Downtown Revitalization 5/8/2007 5/1/2022 1,490,000 REET 2 110,000 26,815 5.00% 600,000 Street /Pedestrian Improvements 8/28/2008 12/1/2019 2,190,000 REET 1 & 2 215,000 26,263 3.75% 455,000 Street Resurfacing /Improvements 7/20/2013 6/20/2028 5,000,000 Property tax 313,751 63,479 1.67% 3,630,769 Street Resurfacing /Improvements 6/9/2014 6/1/2024 13,140,000 Prop /Sales taxes 1,205,000 445,425 3.00% 9,885,000 Sports Complex Infrastructure 2017* 2028* 1,700,000 Gas tax or Other - - 4.00% 1,700,000 Downtown Plaza 2017* 2038* 7,975,000 Pledges /REET 2 - - 4.00% 7,975,000 Other General Government Projects Business License SunDome Expansion 6/17/2003 12/1/2023 1,430,528 fees, REET 1 78,302 68,387 4.39% 393,790 Fire Station - West Valley 5/8/2007 5/1/2022 815,000 REET 1 60,000 14,735 5.00% 330,000 Fire Ladder Apparatus 8/28/2008 12/1/2021 760,000 Property tax 60,000 13,050 3.75% 270,000 Sports Complex -City Fields /Park 12/22/2015 12/1/2035 5,000,000 Property tax 242,703 157,297 3.35% 4,512,916 Position Vacancy - General Fund Dept 601 Position Vacancy (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from 601 Position Vacancy Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 Expenses 400 Professional Svcs & Chgs 490 Miscellaneous $ - $ (1,085,000) $ - $ - $ (675,000) 62.2% n/a 31 Operafin6 Transfers - General Fund Operating transfers from General Fund are made primarily to cover debt service and to distribute tax revenues 2016 2017 Amended Proposed Fund Budget Budget SunDome Debt Service $109,234 $106,690 Parks and Recreation Utility Tax (3.5%) 1,450,000 1,513,060 Law and Justice Capital Utility Tax (0.5%) 206,500 217,800 Public Safety Communications Fund (Portion of Telephone Tax) 930,000 930,000 Fire Capital — Ladder Truck Debt Service 75,300 73,050 Debt Service for Street Project 2,023,205 2,027,655 CPI Adjustment for City-wide Street Improvement 45,306 74,159 Total Transfers 32 $4,839,545 $4,942,414 PFD - Capitol Theatre - Fund 17� Dept 174 PFD Capitol Theatre (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 273 Public Facilities District $ 639,918 $ 630,883 $ 316,835 $ 630,883 $ 661,400 104.8% 104.8% Rev Summary By Type 330 Intergov't Revenues 629,905 624,300 478,565 647,200 660,000 105.7% 102.0% 360 Miscellaneous Revenues 500 500 - 500 500 100.0% 100.0% Total Revenues 630,405 624,800 478,565 647,700 660,500 105.7% 102.0% Fund Balance Beginning Balance 176,424 166,911 166,911 166,911 183,728 110.1% 110.1% Revenues Less Expenditures (9,513) (6,083) 161,729 16,817 (900) 14.8% 5.4% Ending Balance $166,911 $160,828 $ 328,640 $183,728 $182,828 113.7% 99.5% 34 Risk Management - Fund 515 Risk Management funds 5.95 FTEs that are included in other divisions' Authorized Personnel Charts. Purchasing (670) includes .50 FTE (Purchasing Assistant), City Clerks (014) includes 0.60 FTEs (Public Records Officer) and Legal (017) includes 4.85 FTEs (Attorneys and Legal Assistants). • Administration of the program • Legal, claims adjustment, and broker services • The purchase of liability, property and other miscellaneous insurance coverages 35 Risk Management - Budget Overview Dept 515 Risk Management Rsv Exp Summary By Service Unit 661 Legal 662 Administration 663 Insurance & Bond Prem 665 Claims Paid 667 LIFT Environment Remed 669 Internal City Claims Total Expenditures Rev Summary By Type 360 Miscellaneous Revenues 380 Nonrevenues (interfund loan) 390 Other Financing Sources Total Revenues Fund Balance Beginning Balance Revenues Less Expenditures Ending Balance 36 (1) 2015 Actual (2) 2016 Amended Budget (3) 2016 Actual 09/30/16 (4) 2016 Estimated Year -End (5) 2017 Projected Budget (6) % Chng from 2 to 5 (7) % Chng from 4 to 5 $1,772,391 $1,548,370 $ 871,933 $1,391,651 $1,497,355 96.7% 107.6% 191,991 176,781 98,891 145,781 173,000 97.9% 118.7% 1,467,970 1,519,400 1,509,644 1,517,335 1,572,000 103.5% 103.6% 438,745 1,350,000 217,727 300,000 450,000 33.3% 150.0% 503,068 120,000 1,940,204 1,966,014 120,000 100.0% 6.1% 310,828 150,313 73,513 150,313 100,000 66.5% 66.5% $ 4,684,994 $ 4,864,864 $ 4,711,911 $ 5,471,094 $ 3,912,355 80.4% 71.5% 3,610,225 3,800,000 3,518,507 3,800,000 3,984,528 104.9% 104.9% - 1,000,000 - 1,000,000 - 0.0% 0.0% 281,345 94,000 20,000 94,000 94,000 100.0% 100.0% 3,891,570 4,894,000 3,538,507 4,894,000 4,078,528 83.3% 83.3% 1,526,667 733,243 733,243 733,243 156,149 21.3% 21.3% (793,424) 29,136 (1,173,404) (577,094) 166,173 570.3% 28.8% $ 733,243 $ 762,379 $ (440,161) $ 156,149 $ 322,322 42.3% 206.4% Risk Management Charges by Service Unii- 2015 2016 2017 16 vs. 17 Fund Description Actual Estimate Budget Budget 220 Code Administration $ 1,885 $ 2,074 $ 2,322 221 City Hall Facility 126,263 138,889 155,556 310 Police 614,350 449,079 502,970 320 Fire 147,506 162,257 181,727 610 Finance 18,718 20,590 23,060 650 Utility Services 3,771 4,148 4,646 700 Engineering 13,551 14,906 16,695 General Fund Total 926,044 791,943 886,976 12.0% 124 Neighborhood Development 13,200 14,520 16,262 125 Community Relations 5,817 6,399 7,167 131 Parks & Recreation 146,690 161,359 180,722 141 Streets & Traffic 163,974 180,371 202,016 144 Cemetery 8,751 9,626 10,781 150 Emergency Services 30,013 31,603 35,395 151 Public Safety Communications 40,901 35,862 40,165 170 Tourist Promotion 32,043 35,248 39,478 171 Capitol Theatre 37,026 40,729 45,617 421 Airport Operating 66,274 71,072 79,601 441 Stormwater Operating 71,835 62,783 70,317 462 Transit Operating 359,744 379,456 424,991 471 Refuse 143,892 157,074 175,923 473 Wastewater Operating 998,027 1,023,550 1,146,376 474 Water Operating 322,922 322,718 361,444 475 Irrigation Operating 83,083 88,961 99,636 560 Public Works 52,760 55,055 61,661 37 City Total $ 3,502,997 $ 3,468,329 $ 3,884,528 12.0% Cemetery Trust - Fund 710 In accordance with State law, the City maintains a trust fund for money received for endowment care when cemetery plots are sold. The corpus is to remain in trust, while interest earnings are transferred interest earnings have not been adequate to support cemetery operations, the Cemetery Fund has been supplemented Parks by the 2 . Dept 710 Cemetery Trust (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 Transfer Out $ 12,000 $ 12,000 $ - $ 12,000 $ 12,000 100.0% 100.0% Rev Summary By Type 340 Chrgs f /Goods & Svcs 15,709 9,000 6,161 9,000 9,000 100.0% 100.0% 360 Miscellaneous Revenue 12,000 12,000 - 12,000 12,000 100.0% 100.0% Total Revenues 27,709 21,000 6,161 21,000 21,000 100.0% 100.0% Fund Balance Beginning Balance 632,022 647,731 647,731 647,731 656,731 101.4% 101.4% Revenues Less Expenditures 15,709 9,000 6,161 9,000 91000 100.0% 100.0% Ending Balance $ 647,731 $ 656,731 $ 653,892 $ 656,731 $ 665,731 101.4% 101.4% fjt Intergovernmental - General Fund This division, included in General Fund, is used to pay the City"s assessments and other fixed obligations to external intergovernmental agencies. In the past, it was also used to account for the outside agency requests that are supported by General Fund. Now most of the contracts with outside agencies are managed through the Economic Development budget in General Fund. Dept 590/804 Intergovernmental (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year-End Budget 2 to 5 4 to 5 567 Clean Air 37,048 37,232 27,924 37,232 37,288 100.2% 100.2% 569 Division of Alcoholism 22,430 25,000 12,477 25,000 26,000 104.0% 104.0% 575 Council of Governments 45,136 51,823 41,103 51,823 52,104 100.5% 100.5% 587 Interlocal Agreement Cnty 39,095 39,095 39,095 39,095 39,095 100.0% 100.0% 591 Court Costs 744 800 356 800 800 100.0% 100.0% 804 CERB Loan 35,601 35,601 35,601 35,601 - 0.0% 0.0% Total Expenditures $ 180,054 $ 189,551 $ 156,556 $ 189,551 $ 155,287 81.9% 81.9% (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Exp Summary By Type Actual Budget 09/30/16 Year-End Budget 2 to 5 Total 400 Other Services/Charges $ 45,880 $ 52,623 $ 41,459 $ 52,623 $ 52,904 100.5% 34.1% 500 Intergovernmental Svcs 98,572 101,327 79,496 101,327 102,383 101.0% 65.9% 700 Debt Service Principal 31,986 33,745 33,745 33,745 - 0.0% 0.0% 800 Debt Service Int/Other 3,615 1,856 1,856 1,856 - 0.0% 0.0% 39 Total Expenditures $ 180,054 189,551 $ 156,556 189,551 $ 155,287 81.9% 100.0% +� iii AW• • . . • AW • A •' �� 00 r Awl AW . r • r i Council Budget Review Community Development COMMUNITY DEVELOPMENT 2017 Budgeted Staffing Levels J. DAVENPORT Director of Community Development 31.00 Positions I. IBARRA Administrative Assistant J. CARUSO A. MATTHEWS Code Administration Neighborhood Manager ENVIRONMENTAL Development Manager PLANNING 5.00 Positions CODE NEIGHBORHOOD ADMINISTRATION Annexation DEVELOPMENT 16.00 Positions Zoning 6.00 Positions Subdivision State and Local Building Right -of -way Vacations Community Development Code Enforcement SEPA Block Grant Program Animal Control Growth Management Housing Rehabilitation Construction Plan Review Urban Area Zoning Elderly Housing Code Compliance Ordinance (UAZO) Community Service Business/Regulatory Program Licenses Preparation of: Infrastructure Project UAZO Amendments Sidewalk Project Subdivision Ordinance Grants Amendments Home Program CHDO Monitoring 2 Community Development This presentation focuses on the following divisions and services: 3 Environmental Planning - General Fund • Responsible for both current planning and long range land use actions • Most permit processes are regulatory and require public participation, public notice and permitting steps defined in State law. Hearing Examiner budget is included. • Ensuring the City of Yakima complies with regulatory requirements • Current Planning includes all applications filed under the authorities of the State Environmental Policy Act, Zoning, Subdivision, Shoreline, and others. • Providing information and assistance to the public regarding development. • Long Range Planning is responsible for updating the Comprehensive Plan, annual amendments and implementing regulations. F MIXTA WIN) 11 NAPO) It eel on r4l 11 MIAN MOOM14,014 I 11163 111 WWI Class Code Position Title 1150 Director of Community Development 3311 Assistant Planner 3321 Associate Planner 3322 Senior Planner 7122 Department Assistant II 11201 Supervising Planner 11601 Community Development Admin Asst. Total Personnel (3) (1) A total of 1.17 FTE's are funded by Codes (220). k 2016 2017 2015 Amended Proposed Actual Budget Budget 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 7.00 7.00 7.00 Environmental Planning Budget Overview Dept 210 Planning Exp Summary By Service Unit (1) 2015 Actual (2) 2016 Amended Budget (3) 2016 Actual 09/30/16 (4) 2016 Estimated Year -End (5) 2017 Projected Budget (6) % Chng from 2 to 5 (7) % Chng from 4 to 5 213 Land Use Regulation $ 33,988 $ 30,000 $ 14,028 $ 25,000 $ 30,000 100.0% 120.0% 216 Comprehensive Planning 351,408 423,737 289,103 401,507 425,559 100.4% 106.0% 219 Administration 149,804 198,811 144,958 198,816 207,669 104.5% 104.5% Total Expenditures $ 535,201 $ 652,548 $ 448,088 $ 625,322 $ 663,228 101.6% 106.1% (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Expenditure Summary By Type Actual Budget 09/30/16 Year -End Budget 2 to 5 Total 100 Salaries & Wages $ 336,140 $ 395,340 $ 265,142 $ 371,752 $ 409,000 103.5% 61.7% 200 Benefits 117,425 125,111 86,554 128,215 145,688 116.4% 22.0% Sub -Total Salaries & Benefits 453,565 520,451 351,696 499,967 554,688 106.6% 83.6% 300 Operating Supplies 4,585 5,100 2,009 3,100 4,100 80.4% 0.6% 400 Other Services /Charges 77,051 126,997 94,383 122,255 104,440 82.2% 15.7% Total Expenditures $ 535,201 $ 652,548 $ 448,088 $ 625,322 $ 663,228 101.6% 100.0% 0 Environmental M Strategic M Summary Strategic Initiative Proposed Personnel Request / Justification Funding Source Salary / Benefits Non - Personnel Notes Land Development Fee Increase General Fund Rev. $50,000 Budgeted PT Planning Division Reorganization General Fund 2017-0- Unbudgeted (to be timed to have no net effect in 2017) 2018 - $23,300 PT 7 400 350 300 250 200 150 100 E LAND USE APPLICATIONS BY YEAR 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 • Responsible for the enforcement of all development codes related to structural, fire, life safety and health requirements • Enforces land use regulations • Operates the City's customer service Permit Center • Answers water and sewer utility location and /or connection fee inquiries • Issues general and regulatory licenses • Oversees the City's Animal Control program • Administers the City's nuisance ordinances • Operates the City's Code Compliance hotline 0 (Lode Administration - Authorized Personnel 2016 2017 Class 2015 Amended Proposed Code Position Title Actual Budget Budget 1252 Code Administration Manager 1.00 1.00 1.00 4315 Plans Examiner II 2.00 2.00 2.00 4419 Code Compliance Officer 5.00 5.00 5.00 4421 Code Inspector 3.00 3.00 3.00 4430 Permit Project Coordinator 1.00 1.00 1.00 4441 Permit Technician 3.00 3.00 3.00 6510 Animal Control Officer 1.00 1.00 1.00 11251 Supervising Code Inspector 1.00 1.00 1.00 Total Personnel M 17.00 17.00 17.00 (1) Code Administration funds 1.17 FTE's in Environmental Planning (021) and 1.00 FTE in Neighborhood Development and has 1.75 FTE's funded by Wastewater (473), Water (474), and Irrigation (475). 10 fjt Code Administration - Budget Overview Dept 220 Code Administration (1) (2) (3) (4) (5) (6) (7) 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 223 AC Crim Just Sls Tx .3% $ 56,163 $ 80,823 $ 63,063 $ 85,637 $ 93,125 115.2% 108.7% 223 Animal Control 220,236 258,000 167,943 240,000 258,340 100.1% 107.6% 225 Dang Bldg Repair & Demo 64,780 54,000 25,153 49,000 54,000 100.0% 110.2% 226 Permits & Licensing 151,913 190,307 128,071 177,096 162,908 85.6% 92.0% 229 Administration 1,132,926 1,256,445 899,551 1,259,642 1,363,368 108.5% 108.2% Total Expenditures $1,626,019 $1,839,575 $1,283,781 $1,811,374 $1,931,741 105.0% 106.6% (1) (2) (3) (4) (5) (6) (7) 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Expenditure Summary By Type Actual Budget 9/30/2016 Year -End Budget 2 to 5 Total 100 Salaries & Wages $ 886,788 $1,015,604 $ 737,906 $1,003,516 $1,069,542 105.3% 55.4% 200 Benefits 343,788 398,267 276,670 409,035 435,274 109.3% 22.5% Sub -Total Salaries & Benefits 1,230,577 1,413,871 1,014,576 1,412,551 1,504,816 106.4% 77.9% 300 Operating Supplies 27,868 28,561 17,841 24,500 25,300 88.6% 1.3% 400 Professional Svcs & Chgs 366,159 394,642 250,112 371,823 399,125 101.1% 20.7% Transfers Out 1,416 2,500 1,252 2,500 2,500 100.0% 0.1% Total Expenditures $1,626,019 $1,839,575 $1,283,781 $1,811,374 $1,931,741 105.0% 100.0% r fj Personnel Changes Cap Outlay/Maint /Oper Changes SU Fund Description Decrease FN Description Decrease 229 1110 Code Compliance -delay hiring $ 54,600 V $ - 54,600 - Grand Total $ 54,600 F/V = Filled / Vacant 12 we ' we, iii�i 1�� I � 1 1111 9 MO= Licenses 2014 Actual 2015 Actual 2016 Y T D Dog Licenses Issued 971 1192 N/A Business Licenses 5,039 5,778 5,247 Regulatory Licenses 471 545 407 Amusement Devices 11 9 6 Penalties on Business Licenses 564 547 543 Total 7,056 8,071 6,203 Dangerous Building Repair and Demolition Abatement Charges /Appeals 53 1 21 1 16 Code Administration Building Permits 1,098 1,094 943 Fire Permits 125 138 115 Mechanical Permits 563 521 462 Plumbing Permits 416 590 455 Sign Permits 108 190 140 Plan Review Fees 539 668 585 Water / Sewer Application Processing Fee 154 226 190 Examinations 12 4 10 Right-of-Way Use Permits 14 15 14 Total 3,029 3,446 2,914 13 The City of Yakima Office of Neighborhood Development Services (ONDS) is charges by the City Council with administering the City's activities funded with CDBG and HOME. CDBG Programs • Economic Development • Public Facilities • Paint Out Graffiti • Elderly Disabled Rehab Program • Exterior Paint Program • Neighborhood Cleanup HOME Programs • CHDO's • First Time home Buyers • New Construction 14 i 15 Class Code Position Title 1253 Neighborhood Development Svc Manager 5121 Housing Rehabilitation Assistant 5130 Home Remodeling Technician 5151 Housing Loan Specialist 5156 Grant Financial Specialist 11401 Senior Program Supervisor Total Personnel(') (1) Neighborhood Development has 1.00 FTE funded by Code Administration (220). 2016 2017 2015 Amended Proposed Actual Budget Budget 1.00 1.00 1.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 7.00 7.00 7.00 (1) Neighborhood Development has 1.00 FTE funded by Code Administration (220). Neighborhood Development - Budget Overview Dept 124 Comm Development (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected fr om fr om Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 241 ONDS Programs $1,235,081 $ 3,159,843 $ 708,836 $ 3,158,088 $1,316,615 41.7% 41.7% 242 Administration 173,057 189,620 126,966 185,363 170,128 89.7% 91.8% Total Expenditures 1,408,139 3,349,462 835,802 3,343,451 1,486,742 44.4% 44.5% Rev Summary by Type 330 Intergov't Revenues 1,287,796 3,158,408 171,644 3,230,629 1,312,936 41.6% 40.6% 360 Miscellaneous Revenues 187,367 180,478 227,559 253,516 168,932 93.6% 66.6% Total Revenues 1,475,163 3,338,886 399,203 3,484,145 1,481,868 44.4% 42.5% Fund Balance Beginning Balance 830,029 897,054 897,054 897,054 1,037,748 115.7% 115.7% Revenues Less Expenditures 67,025 (10,576) (436,599) 140,694 (4,874) 46.1% -3.5% Ending Balance $ 897,054 $ 886,478 $ 460,455 $1,037,748 $1,032,873 116.5% 99.5% (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Exp Summary By Type Actual Budget 09/30/16 Year -End Budget 2 to 5 Total 100 Salaries & Wages $ 359,727 $ 375,182 $ 266,060 $ 370,341 $ 383,665 102.3% 25.8% 200 Personnel Benefits 132,951 136,855 99,770 140,235 152,823 111.7% 10.3% Sub -Total Salaries & Benefits 492,678 512,037 365,830 510,576 536,488 104.8% 36.1% 300 Supplies 16,220 18,638 9,905 18,238 19,198 103.0% 1.3% 400 Other Services /Charges 899,240 2,818,787 460,068 2,814,637 931,056 33.0% 62.6% 16 Total Expenditures $1,408,139 $ 3,349,462 $ 835,802 $ 3,343,451 $1,486,742 44.4% 100.0% 17 opment - Performance Statistics Neighborhood Development Programs 2015 Actual 2016 Amended Budget 2017 Proposed Budget Community Service Programs (Youth Programs) — Contracts 1 1 1 Neighborhood Cleanup /Improvement — Sites 80 50 50 Paint Program — Homes 20 2 0 Economic Development — Jobs Created 7 7 7 Public Facilities — Facilities 1 1 1 Infrastructure (Side Sewers, Water lines, etc.) — Households Assisted 0 0 0 Paint - Out - Graffiti — Hours 1,773 2,976 3,000 Paint - Out - Graffiti — Locations 7,726 6,105 6,500 Elderly / Disabled Rehab Program — Homes 100 83 90 Lead Based Paint Clearance — Properties 4 5 5 Volunteer Hours for all Programs — Hours 7,726 6,710 7,000 CDBG Fair Housing Counseling Landlord /Tenant Referrals and Housing Information (Calls /walk -ins) I 7,726 I 3455 I 5000 HOME Program First Time Home Ownership Subsidy — Families 2 2 2 Special Needs Housing, in Partnership with CHDO — Units 0 10 10 New Construction, in Partnership with CHDO — Homes 2 2 2 (1) Partnerships with Nonprofit Organizations — Throughout the year, ONDS staff works in conjunction with a host of volunteers, including Habitat for Humanity Youth Program, OIC's AmeriCorps, People for People, Work Source, local high school students, local church groups, youth and adult service organizations, court mandated community service persons as well as private citizens to paint -out Graffiti, assist with the Senior- Disabled Exterior Paint Program and help with neighborhood yards and alley cleanup. The man -hours related to these activities are included in the statistics listed above. Dept 323 Rev Development Area Exp Summary By Service Unit 701 Revenue Development Area (1) (2) 2016 2015 Amended Actual Budget $ 3,092,240 $1,500,000 (3) (4) (5) (6) (7) 2016 2016 2017 % Chng % Chng Actual Estimated Projected from from 09/30/16 Year -End Budget 2 to 5 4 to 5 $ 399,491 $1,177,000 $ 2,168,686 144.6% 184.3% Rev Summary by Type 310 Taxes 1,124,617 1,000,000 566,776 1,000,000 1,000,000 100.0% 100.0% 330 Intergov't Revenues - - 900,000 900,000 - n/a 0.0% Total Revenues 1,124,617 1,000,000 1,466,776 1,900,000 1,000,000 100.0% 52.6% Fund Balance Beginning Balance 2,668,748 701,125 701,125 701,125 1,424,125 203.1% 203.1% Revenues Less Expenditures (1,967,623) (500,000) 1,067,286 723,000 (1,168,686) 233.7% 161.6% Ending Balance $ 701,125 $ 201,125 $1,768,411 $1,424,125 $ 255,439 127.0% 17.9% In Yakima Revenue Development Area - Strategic Initiative Summary Strategic Initiative Proposed Personnel Request / Justification Funding Source Salary / Benefits Non - Personnel Notes Cascade Mill Redevelopment Project Local $1,200,000 Budgeted Infrastructure ED / NC Finance Tool (LIFT) 19 +� iii AW• • . . • AW • A •' �� 00 r Awl AW . r • r i • Council Budget Review Economic Development S. HAWKINS Economic Development Manager ECONOMIC DEVELOPMENT 1.00 Positions Economic Development Funding / Promotion Promotional Opportunities 2 CITY ADMINISTRATION 2017 Budgeted Staffing Levels C. MOORE City Manager 36.00 Positions C. PRICE Assistant to the City Manager S. CLAAR -TEE City Clerk RECORDS DIVISION 4.00 Positions City Council Clerk Agenda Preparation and Council Minutes Transcription Central Records Depository Voter Registration Public / Customer Service / Inquiry City -wide Records Management Pension W. WANTLAND Information Technology Manager INFO/TECH SERVICES 22.00 Positions Operate Centralized Computer & Data Communications Systems Analyze, Design, Program & Implement New Computer Software Applications Systems Maintain & Enhance Existing Application Systems Hardware and Equipment Mapping and GIS High Volume Printing Copying Document & Bindery Services R. BEEHLER Communications & Public Affairs Director COMMUNITY RELATIONS 4.00 Positions Marketing Media Relations Community Outreach Communications Training State & Federal Legislative Liaison Administration Yakima Public Affairs Channel (Y -PAC) Yakima Community Television (YCTV) Telecommunications Cable TV Franchises J. COOPER Yakima Valley Visitors & Convention Bureau President & CEO C. UPTON General Manager Convention Center C. ROBIN Capitol Theatre Executive Director City Administration Economic Development This presentation e e : • Capitol Theatre • Capitol Theatre Capital 3 Economic Development Fund • 41hof July Committee • Yakima Arts Commission • Downtown Association of Yakima • Craft Beverage Yakima • Airport marketing, funded 50/50 by a DOT Federal Grant and the City of Yakima General Fund • Public Market / Business Incubator, funded 75% by ■ 11 k 2016 2017 Class 2015 Amended Proposed Code Position Title Actual Budget Budget 1275 Economic Development Manager 1.00 1.00 1.00 7181 Economic Development Assistant 1.00 1.00 1.00 Total Personnel 2.00 2.00 2.00 k Economic Development - Budget Overview Dept 250 Economic Development (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 251 Economic Development $ 784,085 $ 888,891 $ 609,098 $ 798,264 $ 743,507 83.6% 93.1% 0 (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Exp Summary By Type Actual Budget 09/30/16 Year -End Budget 2 to 5 Total 100 Salaries & Wages $145,525 $159,542 $119,350 $159,542 $165,491 103.7% 20.7% 200 Benefits 47,100 49,965 37,949 51,038 55,240 110.6% 6.9% Sub -Total Salaries & Benefits 192,625 209,508 157,299 210,581 220,731 105.4% 27.7% 300 Operating Supplies 2,819 2,500 17 2,500 2,500 100.0% 0.3% 400 Professional Svcs & Chgs 588,640 676,883 451,782 585,183 520,276 76.9% 65.2% Total Expenditures $ 784,085 $ 888,891 $ 609,098 $ 798,264 $ 743,507 83.6% 93.1% 0 Economic Development Fund - Budget Overview Dept 123 Economic Dev Fund (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 253 Administration $ 121,633 $ 63,805 $ 42,378 $ 59,479 $ - 0.0% 0.0% 254 Commercial Events 126,549 134,266 81,821 134,266 134,266 100.0% 100.0% Total Expenditures 248,183 198,071 124,199 193,745 134,266 67.8% 69.3% Rev Summary By Type 330 Intergovernmental 113,853 122,000 86,067 118,000 122,000 100.0% 103.4% 340 Chrgs f /Goods & Svcs 123,000 61,000 35,875 61,000 - 0.0% 0.0% 340 Chrgs f /Goods & Svcs 2,319 - - - - n/a n/a Total Revenues 239,172 183,000 121,942 179,000 122,000 66.7% 68.2% Fund Balance Beginning Balance 85,432 76,421 76,421 76,421 61,676 n/a n/a Revenues Less Expenditures (9,011) (15,071) (2,258) (14,745) (12,266) 81.4% 83.2% Ending Balance $ 76,421 $ 61,350 $ 74,163 $ 61,676 $ 49,410 80.5% 80.1% (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Exp Summary By Type Actual Budget 09/30/16 Year -End Budget 2 to 5 Total 100 Salaries & Wages $ 83,074 $ 43,692 $ 29,710 $ 43,692 $ - 0.0% 0.0% 200 Personnel Benefits 38,559 20,113 12,668 15,787 - 0.0% 0.0% Sub -Total Salaries & Benefits 121,633 63,805 42,378 59,479 - 0.0% 0.0% 400 Professional Svcs & Chgs 126,549 134,266 81,821 134,266 134,266 100.0% 100.0% Total Expenditures $ 248,183 $ 198,071 $ 124,199 $ 193,745 $ 134,266 67.8% 100.0% 7 Economic Development - Strategic Initiative Summarl' Proposed Personnel Strategic Initiative Request /Justification Notes Funding Source Salary / Benefits Non - Personnel Economic Dev. Community Support General Fund Budgeted 4th of July $20,000 ED Yakima Arts Commission 10,000 Downtown Association of Yakima 133,333 (tax credit revenue of $100,000) Craft Beverage 5,000 Airport Marketing 150,000 (grant revenue of $75,000) Total $318,333 Public Market /Business Incubator Location General Fund $66,667 Budgeted Evaluation Grant (50,000) ED (grant revenue of $50,000) $16,667 Special Event Fee Increase General Fund Revenue — Unbudgeted 2017 - $9,550 ED 2018 - $19,100 Downtown Yakima Business Improvement District (DYBID) Budget Overview Dept 161 Downtown Bus Impr Exp Summary By Service Unit 261 Contracted Services 262 Administration & Svcs 263 DYBID Parking Total Expenditures Rev Summary By Type 360 Miscellaneous Revenues Transfers In Total Revenues Fund Balance Beginning Balance Revenues Less Expenditures Ending Balance Exp Summary By Type 300 Operating Supplies 400 Professional Svcs & Chgs Total Expenditures 0 (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 $ 7,500 $ 11,993 $ 5,999 $ 7,500 $ 6,853 57.1% 91.4% 186,664 197,000 146,285 190,000 193,500 98.2% 101.8% 4,898 - 744 1,000 1,000 n/a 100.0% 199,062 208,993 153,028 198,500 201,353 96.3% 101.4% 182,092 155,340 103,933 205,340 208,340 134.1% 101.5% - 50,000 - - - n/a n/a 182,092 205,340 103,933 205,340 208,340 101.5% 101.5% 12,409 (4,561) (4,561) (4,561) 2,279 50.0% 50.0% (16,970) (3,653) (49,095) 6,840 6,987 191.3% 102.1% $ (4,561) $ (8,214) $ (53,656) $ 2,279 $ 9,267 112.8% 406.6% (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Actual Budget 09/30/16 Year -End Budget 2 to 5 Total $ 23,244 $ 20,000 $ 19,914 $ 20,000 $ 20,000 100.0% 9.9% 175,817 188,993 133,114 178,500 181,353 96.0% 90.1% $199,062 $ 208,993 $153,028 $198,500 $ 201,353 96.3% 100.0% CBD Capital Improvement - Budget OvervieAj Dept 321 CBD Cap Impr Fund (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 257 DYBID Assessment $ 50,000 $ 40,000 $ - $ 50,000 $ 50,000 125.0% 100.0% 258 Comm Area Development 24,600 41,000 3,882 30,100 21,100 51.5% 0.2% 702 Downtown Plaza Design 491,450 400,000 566,805 688,470 - 0.0% 0.0% 712 Construction in Progress - 2,400,000 - - 10,817,460 n/a n/a 566,050 2,881,000 570,687 768,570 10,888,560 377.9% 100.0% Rev Summary By Type 360 Miscellaneous Revenues 26,526 626,220 444,487 2,129,760 1,940,280 309.8% 91.1% 390 Other Financing Sources - 2,000,000 2,180 - 7,975,000 n/a n/a Transfers In 400,000 200,000 400,000 400,000 - 0.0% 0.0% Total Revenues 426,526 2,826,220 846,666 2,529,760 9,915,280 350.8% 391.9% Fund Balance Beginning Balance 116,226 (23,298) (23,298) (23,298) 1,737,892 7459.4% 7459.4% Revenues Less Expenditures (139,524) (54,780) 275,980 1,761,190 (973,280) 1776.7% 55.3% Ending Balance $ 2( 3,298) $ (78,078) $ 252,682 $1,737,892 $ 764,612 979.3% 44.0% (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Exp Summary By Type Actual Budget 09/30/16 Year -End Budget 2 to 5 Total 300 Operating Supplies $ 8,256 $ 11,000 $ 2,826 $ 10,000 $ 11,000 100.0% 0.1% 400 Professional Svcs & Chgs 66,344 70,000 1,056 70,100 60,100 85.9% 0.6% 600 Capital Outlay 491,450 2,800,000 566,805 688,470 10,817,460 386.3% 99.3% Total Expenditures $ 566,050 $ 2,881,000 $ 570,687 $ 768,570 $10,888,560 377.9% 100.0% 10 Strategic Initiative Proposed Personnel Request / Justification Funding Source Salary / Benefits Non - Personnel Notes Yakima Central Plaza CBD Capital $10,817,000 Budgeted Est LTGO Bond Issue $7,975,000 LTGO Bond ED /NC Est 2016 donations 2,100,000 Donations Est 2017 donations 1,925,000 $12,000,000 Trolley - Budget Overview The Trolley Fund is to be used improvements of the historic Yakima 2 S S , and is paid for primarily by outside agency grants. A small amount of revenue S generated by telecommunication S 2 S. Dept 162 Trolley (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 206 Trolley $ 254,321 $164,855 $ 80,014 $163,855 $ 1,355 0.8% 0.8% Rev Summary By Type 330 Intergov't Revenues 228,341 90,158 - 90,158 - 0.0% 0.0% 360 Miscellaneous Revenues 1,275 1,275 1,275 1,275 1,275 100.0% 100.0% Total Revenues 229,616 91,433 1,275 91,433 1,275 1.4% 1.4% Fund Balance Beginning Balance 97,884 73,180 73,180 73,180 758 1.0% 1.0% Revenues Less Expenditures (24,704) (73,422) (78,739) (72,422) (80) 0.1% 0.1% Ending Balance $ 73,180 $ (242) $ (5,559) $ 758 $ 678 279.7% 89.4% (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Exp Summary By Type Actual Budget 09/30/16 Year -End Budget 2 to 5 Total 300 Operating Supplies $ 141 $ - $ - $ - $ - 400 Professional Svcs & Chgs 24,540 4,697 1,381 3,697 1,355 28.9% 100.0% 600 Capital Outlay 229,640 160,158 78,632 160,158 - 0.0% 0.0% Total Expenditures $ 254,321 $164,855 $ 80,014 $163,855 $ 1,355 0.8% 100.0% 12 Dept 163 Front St Business Impr Exp Summary By Service Unit 207 Front St Bus Improvement Rev Summary By Type (1) (2) (3) 2016 2016 2015 Amended Actual Actual Budget 09/30/16 $ 3,221 $ 10,279 $ 7,557 (4) (5) 2016 2017 Estimated Projected Year -End Budget $ 8,357 $ 3,500 (6) (7) % Chng % Chng from from 2 to 5 4 to 5 34.1% 41.9% 360 Miscellaneous Revenues 1,801 3,735 3,751 3,735 3,735 100.0% 100.0% Fund Balance Beginning Balance 6,099 4,679 4,679 4,679 57 1.2% 1.2% Revenues Less Expenditures (1,420) (6,544) (3,806) (4,622) 235 3.6% 5.1% Ending Balance $ 4,679 $ (1,865) $ 873 $ 57 $ 292 15.7% 512.3% (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Exp Summary By Type Actual Budget 09/30/16 Year -End Budget 2 to 5 Total 400 Professional Svcs & Chgs $ 3,221 $ 10,279 $ 7,557 $ 8,357 $ 3,500 34.1% 100.0% 13 14 Dept 170 Tourist Promotion (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 275 Tourist Promotion $ 406,383 $ 434,500 $ 330,124 $ 433,500 $ 434,500 100.0% 100.2% 278 Yakima Center Mgmt 1,204,502 1,260,010 875,640 1,221,010 1,274,875 101.2% 104.4% Total Expenditures 1,610,885 1,694,510 1,205,764 1,654,510 1,709,375 100.9% 103.3% Rev Summary By Type 310 Taxes 720,015 708,550 502,256 708,550 735,000 103.7% 103.7% 360 Miscellaneous Revenues 733,617 875,250 483,120 835,250 875,250 100.0% 104.8% Transfers In 145,000 100,000 50,000 100,000 100,000 100.0% 100.0% Total Revenues 1,598,632 1,683,800 1,035,377 1,643,800 1,710,250 101.6% 104.0% Fund Balance Beginning Balance 540,514 528,261 528,261 528,261 517,551 98.0% 98.0% Revenues Less Expenditures (12,253) (10,710) (170,387) (10,710) 875 8.2% 8.2% Ending Balance $ 528,261 $ 517,551 $ 357,874 $ 517,551 $ 518,425 100.2% 100.2% Exp Summary By Type 300 Operating Supplies 400 Professional Svcs & Chgs Total Expenditures (1) (2) 2016 2015 Amended Actual Budget $ 63,317 $ 69,000 1,547,568 1,625,510 $1,610,885 $1,694,510 (3) (4) 2016 2016 Actual Estimated 09/30/16 Year -End $ 49,005 $ 65,000 1,156,759 1,589,510 $1,205,764 $1,654,510 (5) 2017 Projected Budget $ 69,000 1,640,375 $1,709,375 (6) % Chng fr om 2to5 100.0% 100.9% 100.9% (7) of Total 4.0% 96.0% 100.0% Convention Center /Tourist Promotion - Performance Statistics 2016 2017 2015 Amended Proposed Yakima Convention Center Actual Budget Budget Future Days Booked 470 482 495 Event Days Held 480 462 492 Revenue Yakima Center Operations $733,616 $835,250 $875,250 Hotel /Motel Tax 720,015 708,550 735,000 Operating Transfer from PFD 145,000 100,000 100,000 $1,643,800 $1,710,250 Total Revenue $1,598,631 Dept 370 Conv Center Capital Exp Summary By Service Unit 279 Capital Improvement Rev Summary By Type 310 Taxes 360 Miscellaneous Revenues Transfers In Total Revenues Fund Balance Beginning Balance Revenues Less Expenditures Ending Balance Exp Summary By Type 300 Operating Supplies 400 Professional Svcs & Chgs 600 Capital Outlays Total Expenditures 16 (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 $ 326,762 $ 385,000 $101,530 $ 385,000 $ 385,000 100.0% 100.0% 164,611 204,900 153,675 228,450 215,000 104.9% 94.1% 500 500 - 500 500 100.0% 100.0% 110,000 155,000 77,500 155,000 155,000 100.0% 100.0% 275,111 360,400 231,175 383,950 370,500 102.8% 96.5% 636,676 585,025 585,025 585,025 583,975 99.8% 99.8% (51,651) (24,600) 129,645 (1,050) (14,500) 58.9% 1381.0% $ 585,025 $ 560,425 $ 714,670 $ 583,975 $ 569,475 101.6% 97.5% (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Actual Budget 09/30/16 Year -End Budget 2 to 5 Total $ 64,507 $ 80,000 $ 50,823 $ 80,000 $ 80,000 100.0% 20.8% 223,083 225,000 50,230 225,000 225,000 100.0% 58.4% 39,172 80,000 478 80,000 80,000 100.0% 20.8% $ 326,762 $ 385,000 $101,530 $ 385,000 $ 385,000 100.0% 100.0% Tourist Budget Dept 173 Tourist Promo Area (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 255 Tourist Promotion $ 657,921 $ 687,000 $ 402,349 $ 687,000 $ 707,200 102.9% 102.9% Rev Summary By Type 310 Taxes 659,117 687,000 471,344 687,350 707,550 103.0% 102.9% Fund Balance Beginning Balance 79,626 80,822 80,822 80,822 81,172 100.4% 100.0% Revenues Less Expenditures 1,196 - 68,995 350 350 n/a 100.0% Ending Balance $ 80,822 $ 80,822 $149,817 $ 81,172 $ 81,522 100.9% 100.0% (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Exp Summary By Type Actual Budget 09/30/16 Year -End Budget 2 to 5 Total 400 Professional Svcs & Chgs $ 657,921 $ 687,000 $ 402,349 $ 687,000 $ 707,200 102.9% 100.0% 17 Tourist Promotion Area - Expenij= Sports Trade Shows $10,000 Sports Event Development Fund 11,000 Convention Sales Event Development Fund 5,000 Sports Marketing 7,000 Wine Destination Marketing 10,000 Sports WIAA Sun Dome Offset Fees 5,000 Convention /Group Sales Marketing 43,000 Group Tour Trade Shows 11,000 Leisure Publicity / Fam. Tours 12,000 Leisure Travel Marketing 147,200 Travel Media Public Relations 32,000 Travel Guide Distribution 15,000 Administration / Operation Expenses 41,800 Salaries, Wages and Benefits 325,000 Total «> $675,000 (1) These are sales positions necessary to bring and service conventions, sporting groups, motor coach tours, etc. to all event facilities and attractions in Yakima. (2) TPA approved budget is less than City staff projections to be conservative should actual collections not meet projections. Capitol Theatre - Budget Overview By contract with the Capitol Theatre Committee / the City is responsible for major upkeep and yy facility yy maintenance 1 1 fire, casualty and extended coverage insurance Dept 171 Capitol Theatre (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 271 Capitol Theatre $ 406,528 $ 420,497 $ 330,846 $ 420,497 $ 434,878 103.4% 103.4% Rev Summary By Type 310 Taxes 293,586 294,450 217,239 307,000 316,270 107.4% 103.0% 360 Miscellaneous Revenues 250 250 - 250 250 100.0% 100.0% Transfers In 112,000 120,000 60,000 120,000 122,400 102.0% 102.0% Total Revenues 405,836 414,700 277,239 427,250 438,920 105.8% 102.7% Fund Balance Beginning Balance 27,259 26,567 26,567 26,567 33,320 125.4% 125.4% Revenues Less Expenditures (692) (5,797) (53,607) 6,753 4,042 69.7% 59.8% Ending Balance $ 26,567 $ 20,770 $ (27,040) $ 33,320 $ 37,362 179.9% 112.1% (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Exp Summary By Type Actual Budget 09/30/16 Year -End Budget 2 to 5 Total 300 Operating Supplies $ 23,113 $ 23,400 $ 24,247 $ 23,400 $ 23,400 100.0% 5.4% 400 Professional Svcs & Chgs 383,416 397,097 306,599 397,097 411,478 103.6% 94.6% Total Expenditures $ 406,528 $ 420,497 $ 330,846 $ 420,497 $ 434,878 103.4% 100.0% _ ,t 19 fjt Capitol Theatre - Strategic Initiative Summary Strategic Initiative Proposed Personnel Request / Justification Funding Source Salary / Benefits Non - Personnel Notes Capitol Theatre Committee PFD Revenue $5,640 Budgeted Management Fee Increase from Hotel /Motel Tax PA $282,000 to $287,640 (2 %) 20 a Theatre Capital Budget The Capitol Theatre Capital fund was reactivated in 2004 to account for major facility upgrade] Dept 322 Capitol Theatre Capital Exp Summary By Service Unit 270 Capital Improvement Rev Summary By Type Transfers In (1) (2) (3) (4) (5) 2016 2016 2016 2017 2015 Amended Actual Estimated Projected Actual Budget 09/30/16 Year -End Budget $ 17,649 $ 242,351 $ 29,776 $ 70,000 $ 60,000 (6) (7) % Chng % Chng from from 2to5 4to5 24.8% 85.7% 121,927 66,641 33,321 66,641 60,000 90.0% 90.0% Fund Balance Beginning Balance 144,472 248,750 248,750 248,750 245,391 98.6% 98.6% Revenues Less Expenditures 104,278 175,710) 3,545 3,359) - 0.0% 0.0% Ending Balance $ 248,750 $ 73,040 $ 252,295 $ 245,391 $ 245,391 336.0% 100.0% (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Exp Summary By Type Actual Budget 09/30/16 Year -End Budget 2 to 5 Total 600 Capital Outlay $ 17,649 $242,351 $ 29,776 $ 70,000 $ 60,000 24.8% 85.7% 21 Washington City Special Event and Parade Permit Fees - November 2016 City Application Fee Other Fees Yakima $50 No fee for barricades and cones $10 fee for tent usage Non - profit events pay 50% of City Service fee For profit events pay 100% of City Service fee Bellevue $35 Fun Run / Bike Race (moving closure) - $1,400 Race / Parade (closed course) - < 3 hours - $3,500 Race / Parade (closed course) - > 3 hours - $5,600 Fee for Festival / Fair (closed course) - < 5,000 attendees - $1,050 Fee for Festival / Fair (closed course) - 5,000 - 25,000 attendees - $1,050 Fee for Festival / Fair (closed course) - 25,001 - 50,000 attendees - $7,000 Fee for Festival / Fair (closed course) - < 50,001 attendees - $10,500 Montlake Terrace $80 < 125 participants Events Pay 100% cost of City services based on a series of 8 factors $120 > 125 participants Redmond $128.71 Events pay for City services on the following scale: 100% for privately sponsored events 50% for City co- sponsored event 0% for City sponsored event Walla Walla $75 Negotiated based on the size of the event & admission cost Renton $50 Events Pay 100% of the cost of City Services involved in the event Applicants provide deposit in advance Woodinville Non - profit $182 Events Pay 100% of the cost of City Services involved in the event For Profit - $380 Applicants provide deposit in advance Bonney Lake $100 Applicant is billed for the cost of all City Services Gig Harbor $50 non profit Applicant pays 100% of cost for traffic control services $500 for profit Washington City Special Event and Parade Permit Fees - November 2016 City Application Fee Other Fees Kirkland $160 $45 per hour for traffic control - four hour minimum per off duty officer. Applicant pays 100% of all city costs involved to produce event Poulsbo N/A Applicant pays 100% of City's cost for event including traffic control, barricade set up and trash service Woodinville $397 < 100 people Applicant pays 100% of City's cost for event including traffic control, barricade set up and trash service $893 > 100 people Anacortes N/A Applicant pays 100% of City's cost for event including traffic control, barricade set up and trash service The fees for the use of city services and equipment, and prepayment, may be waived in part or in full by the City Council if they deem a large community benefit Coupeville N/A Applicant pays 100% of City's cost for event including traffic control, barricade set up and trash service Ellensburg N ?A 100% of officer time is paid by the applicant as determined by the Police Chief In most of the cases, applicants are given an estimate of the total costs of city based services and these must be paid before a permit is issued. +� iii AW• • . . • AW • A •' �� 00 r Awl AW . r • r i Council Budget Review Public Works 2 K. WILKINSON Parks and Recreation Manager PARKS & RECREATION 21.30 Positions Park Irrigation, Development and Maintenance Research Grants Special Projects Aquatic Programs Pool Maintenance Athletics Youth Programs Special Events Senior Center Operation Senior Programs Golf Course Operations Central Business District Arborist Major Repairs Cemetery Maintenance Burials • Volunteers PUBLIC WORKS 2017 Budgeted Staffing Levels S. SCHAFER Director of Public Works 154.60 Positions D. BROWN F. HEWEY Public Works Safety & Training Office Assistant Officer J. ROSENLUND A. MAXEY L. ZAMMARCHI R. WONNER Street and Traffic Transit Solid Waste and Fleet and Facilities Operations Manager Manager Recycling Manager Manager STREETS & TRANSIT SOLID EQUIPMENT ADMINISTRATIVE TRAFFIC SERVICES WASTE RENTAL SERVICES 30.00 Positions 55.30 Positions 20.00 Positions 13.00 Positions 6.00 Positions Street Maintenance Street Sweeping Miscellaneous Street Construction & Repairs Sidewalk / Curb Repair Utility Cut Patching Snow and Ice Removal Traffic Engineering Traffic Signals Street Lighting Street Signs Street Marking Signal Design Development Review Traffic Studies / Analysis Lighting Design and Specifications Traffic Operations Fixed -route Bus System ADA Eligibility Dial -a -Ride Dispatch Route Supervision Equipment Servicing Project Planning Grants and Projects Administration Marketing & Programming Administration Vanpool Program Commute Trip Reduction Contract Administration Customer Relations Refuse and Recycling Residential Collections Bin Collections Yard Waste Collections Special Hauls Cart / Bin Delivery and Removal Cart / Bin Maintenance Fall Leaf Program Special Event Recycling Equipment Rental and Replacement Environmental Fund Equipment Maintenance Shop Operation / Maintenance Equipment Specifications Auto Parts Inventory Facility Maintenance Public Works Facility Transit Center CITY HALL FACILITY 2.0 Positions Reception Registration Customer Relations Accounts Payable / Receivable Personnel / Payroll Timekccping Word Processing Safety and Training Committee / Commission Support Public Works This presentation e e : • Public Works Administration • Streets and Traffic • Parks & Recreation • Parks & Recreation Capital * Cemeterl, 3 t • � t • • Public Works Administration provides support services in the Department of Public Works to the following divisions: Parks and Recreation /Cemetery; Street Maintenance and Traffic Engineering/ Operations; Refuse and Recycling; Transit; and Fleet and Facilities. Some support services are also provided to the Water and Irrigation Division located in the Public Works Complex. We have centralized for all divisions in Public Works the functions of timekeeping, travel, invoice management, and general records keeping. • The Public Works "Administration Division" is not an official City division, but is the administrative arm of the Director of Public Works. Nevertheless, since Public Works Administration functions in the same manner as any other City division, albeit smaller, it is required to prepare and present a budget to City Council as if it were a stand -alone division operating within the Public Works Department. • As of 2016 Water /Irrigation and Wastewater /Stormwater report to Public Works. F Public Works Administration Authorized Personnel 2016 2017 Class 2015 Amended Proposed Code Position Title Actual Budget Budget 1160 Director of Public Works 1.00 1.00 1.00 2262 Safety and Training Officer 1.00 1.00 1.00 7122 Department Assistant II 2.00 2.00 2.00 7123 Department Assistant III 1.00 1.00 1.00 7124 Department Assistant IV 1.00 1.00 1.00 8511 Custodian 1.00 1.00 1.00 11603 Public Works Office Assistant 1.00 1.00 1.00 13601 Building Superintendent 1.00 1.00 1.00 Total Personnel (1) 9.00 9.00 9.00 (1) Public Works Administration (560) funds .15 FTE in Equipment Rental and has .90 FTEs funded by Cemetery (144) and Workers Compensation (514). fjt Public Works Administration - Budget Dept 560 Public Works Admin (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 491 Administration $ 550,556 $ 595,901 $ 445,455 $ 608,687 $ 614,115 103.1% 100.9% 492 Safety and Training 7,681 43,751 28,023 43,246 46,927 107.3% 108.5% 493 Facility Maintenance 583,462 610,820 409,902 597,220 604,985 99.0% 101.3% Total Expenditures 1,141,699 1,250,472 883,380 1,249,153 1,266,027 101.2% 101.4% Rev Summary By Type 340 Chrgs f /Goods & Svcs 548,000 561,700 280,852 561,700 575,743 102.5% 102.5% 360 Miscellaneous Revenues 567,438 581,624 291,430 582,224 596,165 102.5% 102.4% Transfers In 784 - - - - n/a n/a Total Revenues 1,116,222 1,143,324 572,282 1,143,924 1,171,908 102.5% 102.4% Fund Balance Beginning Balance 509,733 484,256 484,256 484,256 379,027 78.3% 78.3% Revenues Less Expenditures (25,477) (107,148) (311,098) (105,229) (94,119) 87.8% 89.4% Ending Balance $ 484,256 $ 377,108 $ 173,158 $ 379,027 $ 284,908 75.6% 75.2% 0 Public Works Administration (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Exp Summary By Type Actual Budget 09/30/16 Year -End Budget 2 to 5 Total 100 Salaries & Wages $ 451,881 $ 489,114 $ 357,242 $ 491,600 $ 495,574 101.3% 39.1% 200 Benefits 159,586 171,522 132,632 178,028 196,810 114.7% 15.5% Sub -Total Salaries & Benefits 611,468 660,636 489,874 669,628 692,384 104.8% 54.7% 300 Operating Supplies 47,582 49,600 34,933 49,600 49,600 100.0% 3.9% 400 Professional Svcs & Chgs 450,393 485,237 351,072 479,926 469,043 96.7% 37.0% 600 Capital Outlay 17,256 40,000 - 35,000 40,000 100.0% 3.2% Transfers Out 15,000 15,000 7,500 15,000 15,000 100.0% 1.2% Total Expenditures $1,141,699 $1,250,472 $ 883,380 $1,249,153 $1,266,027 101.2% 100.0% fjt 61 W74 • The Street & Traffic Operations Division is responsible for nearly 400 miles of public streets and 44 miles of alleys, 111 traffic signals, 105 schools beacons, 4700 streetlights, and over 2600 traffic signs representing over $500 million transportation infrastructure. • Streets • Street surface preservation, maintenance, repairs sweeping • Sidewalk repairs • Arterial weed control • Snow and ice control • Other seasonal services • Traffic Operations • Traffic signal & school zone beacons maintenance and operations • Streetlight maintenance • Traffic sign installation & maintenance • Pavement marking maintenance • Traffic Engineering • Traffic signal timing and coordination • Traffic safety and operations studies and development reviews • Neighborhood traffic calming • Traffic data collection and analysis E NRAMAWMVAI-I Aut-eTeT&7TI*,RFI3X4*T@ l I Class Code Position Title 1261 Street and Traffic Operations Manager 4222 Traffic Systems Technician I 4223 Traffic Systems Technician II 4224 Senior Traffic Systems Technician 4635 Traffic Signal System Analyst 8662 Traffic Signs & Markings Specialist I(') 8663 Traffic Signs & Markings Specialist II 8664 Senior Traffic Sign Specialist 8711 Street Maintenance Specialist 8713 Street Maintenance Crew Leader (2) 11301 Traffic Operations Supervisor 13302 Street Maintenance Supervisor Total Personnel (1) A Traffic Signs and Markings Specialist I may be promoted to Traffic Signs and Markings Specialist II without further competition upon meeting certain qualifications. (2) One Street Maintenance Crew Leader position is under filled as a Street Maintenance Specialist 0 2016 2017 2015 Amended Proposed Actual Budget Budget 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 17.00 17.00 17.00 3.00 3.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 32.00 31.00 31.00 (1) A Traffic Signs and Markings Specialist I may be promoted to Traffic Signs and Markings Specialist II without further competition upon meeting certain qualifications. (2) One Street Maintenance Crew Leader position is under filled as a Street Maintenance Specialist 0 Streets & Traff ic - Budge t Uverview Dept 141 Streets (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 411 Pedestrian & Bike Maint $ 54,306 $ 57,118 $ 36,188 $ 54,216 $ 57,149 100.1% 105.4% 412 Snow & Ice Control 430,250 312,424 308,267 410,855 314,594 100.7% 76.6% 413 Streets / Roadway 2,134,159 1,891,985 1,434,936 1,998,649 2,018,851 106.7% 101.0% 414 Streets / Drainage 31,593 35,639 23,296 31,763 34,691 97.3% 109.2% 416 Streets / Cleaning 437,558 413,174 376,597 471,687 502,194 121.5% 106.5% 417 Streets / Roadside 92,889 90,634 62,773 78,831 84,246 93.0% 106.9% 419 Streets / Administration 113,089 119,716 95,010 124,796 125,150 104.5% 100.3% 421 Streets / Management 65,140 68,356 49,443 65,040 69,193 101.2% 106.4% 423 Streets / General Services 208,980 225,877 199,501 225,797 247,525 109.6% 109.6% 425 Streets / Contract Work - 100 - - - 0.0% n/a 432 Streets / Lighting 403,899 369,563 285,807 389,860 400,640 108.4% 102.8% 434 Traffic / Control 1,127,130 1,076,073 791,491 1,107,603 1,105,683 102.8% 99.8% 439 Traffic / Maint Admin 5,618 3,800 5,262 5,421 4,800 126.3% 88.5% 441 Traffic / Management 63,692 65,432 48,635 65,677 67,568 103.3% 102.9% 443 Traffic / Engineering 2,836 3,250 14 500 900 27.7% 180.0% 444 Traffic / Planning 142,144 149,264 133,441 168,714 121,324 81.3% 71.9% 449 Traffic / Eng Admin 236,540 207,683 109,384 207,683 213,917 103.0% 103.0% Total Expenditures 5,549,823 5,090,088 3,960,045 5,407,091 5,368,427 105.5% 99.3% 10 fjt 11 Streets & Traff ic - Budge t Uverview Exp Summary By Type 100 Salaries & Wages 200 Benefits Sub -Total Salaries & Benefits 300 Operating Supplies 400 Professional Svcs & Chgs 600 Capital Outlay Transfers Out Total Expenditures $1,881,343 $1,866,047 $1,412,753 $1,883,753 $1,934,832 103.7% 36.0% 727,659 (1) (2) (3) (4) (5) (6) (7) 2,591,267 1,971,206 2016 2016 2016 2017 % Chng % Chng 385,032 2015 Amended Actual Estimated Projected from from Rev Summary By Type Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 310 Taxes 3,574,732 3,332,700 1,842,386 3,434,700 3,580,100 107.4% 104.2% 330 Intergov't Revenue 1,345,493 1,439,800 1,096,483 1,501,200 1,491,750 103.6% 99.4% 340 Chrgs f /Goods & Svcs 248,317 242,350 6,016 243,000 242,350 100.0% 99.7% 360 Miscellaneous Revenues 22,149 20,000 298 4,340 11,840 59.2% 272.8% 390 Other Financing Sources 50,902 25,000 40,855 56,748 45,000 180.0% 79.3% Transfers In 51,285 - - - - n/a n/a Total Revenues 5,292,878 5,059,850 2,986,038 5,239,988 5,371,040 106.2% 102.5% Fund Balance Beginning Balance 1,006,496 749,551 749,551 749,551 582,448 77.7% 77.7% Revenues Less Expenditures (256,945) (30,238) (974,007) (167,103) 2,613 8.6% 1.6% Total Expenditures $ 749,551 $ 719,313 $ (224,456) $ 582,448 $ 585,062 81.3% 100.4% Exp Summary By Type 100 Salaries & Wages 200 Benefits Sub -Total Salaries & Benefits 300 Operating Supplies 400 Professional Svcs & Chgs 600 Capital Outlay Transfers Out Total Expenditures $1,881,343 $1,866,047 $1,412,753 $1,883,753 $1,934,832 103.7% 36.0% 727,659 725,220 558,453 736,911 798,107 110.1% 14.9% 2,609,002 2,591,267 1,971,206 2,620,664 2,732,939 105.5% 50.9% 745,742 627,700 385,032 596,697 620,800 98.9% 11.6% 1,810,326 1,521,121 1,410,146 1,821,007 1,664,688 109.4% 31.0% 34,748 - 18,663 18,722 - n/a 0.0% 350,004 350,000 174,998 350,000 350,000 100.0% 6.5% $ 5,549,823 $ 5,090,088 $ 3,960,045 $ 5,407,091 $ 5,368,427 105.5% 100.0% 1.5% Personnel Changes Cap Outlay /Maint /Oper Changes SU Fund Description Decrease FN Description Decrease 413 3112 $ - Oper Supplies $ 81,000 Personnel Changes Total - Other Changes Total 81,000 Grand Total $ 81,000 2.0% Personnel Changes Cap Outlay /Maint /Oper Changes SU Fund Description Decrease FN Description Decrease 413 3112 $ - Oper Supplies - Street Materials $ 9,000 411 3112 - Oper Supplies - Sidewalks 2,500 417 3112 - Oper Supplies - Weed Abatement 5,000 413 4100 - Prof Services - Street Maintenance 3,000 432 3112 - Oper Supplies - Street Lighting 7,500 Personnel Changes Total - Other Changes Total 27,000 Grand Total $108,000 F/V = Filled / Vacant 12 Streets & Traffic — Strategic Initiative 13 Proposed Personnel Strategic Initiative Request / Justification Funding Source Salary / Benefits Non - Personnel Notes Energy conservation measure Street Fund $2,100,000 Unbudgeted Switch out high pressure sodium street DOC Energy Grant PS lights to LED. Funded by: LOCAL Borrowing Energy rebates - $211,000 Department of Commerce grant - $350,000 LOCAL borrowing - $1,539,000 Sidewalk Repair /Installation & Tree Street Fund $50,000 Unbudgeted Removal NC $50,000 per year for 5 years (2017 -2022) Add two Traffic Signs & Marking Specialist Street Fund $120,000 Unbudgeted positions PS Add One Traffic Technician position Street Fund $55,000 Unbudgeted PS 13 Iffld MINI Street Maintenance 2015 Actual 2016 Prelim 2017 Proposed Budget Road Miles Crack Filled 20 10 20 Centerline Miles Paved 2 2 2 Miles of Dirt Streets and Alleys Graded / Graveled 44 44 44 Street Cleaning Maintenance Miles of Paved Streets 900 950 1,000 Sweeper Material (Tons) 900 850 950 Public Area Lighting City High Pressure Sodium Street Lights in Service 4,115 4,095 0 LED Streetlights in Service (2)(3) 490 570 4700 14 Iffld MINN Traffic Engineering 2017 Update Traffic Counts on Arterial Streets (in segments) 2015 2016 Proposed Traffic Control Actual Prelim Budget Traffic Signs Under Maintenance Warning 1,895 1,950 1,975 Regulatory 10,500 10,650 10,750 Other 13,980 13,990 14,020 Total Traffic Signs Under Maintenance 26,375 26,590 26,745 Traffic Pavement Markings to be Maintained (in gallons) 4,100 3,800 4,000 Traffic Signals 107 109 111 Solar- Powered School Flashers Units 105 105 105 School Pedestrian Signals 6 6 6 Flashing Beacons 6 6 6 Traffic Engineering Update Traffic Counts on Arterial Streets (in segments) 2 0 0 Corrective or Citizen Request Work Orders Generated 50 40 40 (1) Inventory has not been updated for annexations, new developments or construction projects. (2) As High Pressure Sodium streetlights fail, they are being replaced with LED street lights. (3) Citywide replacement of High Pressure Sodium lights to LED lights is proposed for 2017. 15 1 community. The Parks and Recreation Division provide and maintain leisure live, services and park facilities for the and Recreation Division is to provide and promote community leisure as well as recreational and cultural opportunities for all citizens. This is accomplished through professional staff who provide recreational programs and activities and who maintain facility standards making them aesthetic and desirable for use. Through our services we strive to enhance personal well-being ana to improve trie quatity of life that makes Yakima a great place to work and play. 16 Class Code Position Title 1267 Parks and Recreation Manager 1315 Confidential Administrative Secretary 5202 Golf Course Attendant 5235 Recreation Activities Specialist 5256 Recreation Activities Coordinator 5266 Aquatic Specialist(') 7111 Senior Center Assistant 8817 Parks Maintenance Technician 8818 Parks Maintenance Specialist 8819 Parks Maintenance Worker 8825 Golf Course Maintenance Specialist 8841 Aquatic Maintenance Technician 11501 Recreation Program Supervisor 11503 Recreation Supervisor 13102 Parks Superintendent Total Personnel (1) A Recreation Activities Coordinator, an Aquatic Specialist and a Recreation Supervisor position was deleted, and two Recreation Program Supervisors added mid -year 2016 due to a reorganization. 17 2016 2017 2015 Amended Proposed Actual Budget Budget 1.00 1.00 1.00 1.00 1.00 1.00 0.75 0.75 0.75 1.00 1.00 1.00 2.00 2.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 5.25 5.25 5.25 1.50 1.50 1.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.80 1.80 0.80 1.00 1.00 1.00 21.30 21.30 20.30 (1) A Recreation Activities Coordinator, an Aquatic Specialist and a Recreation Supervisor position was deleted, and two Recreation Program Supervisors added mid -year 2016 due to a reorganization. 17 Parks & Recreation - Budget Overview Dept 131 Parks And Recreation (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 512 Fisher Golf Course $ 193,407 $ 188,742 $ 157,006 $ 189,583 $ 189,913 100.6% 100.2% 513 Youth Sports 44,974 45,298 37,358 45,523 42,132 93.0% 92.6% 514 Gang Prevention 89,719 91,017 65,522 91,692 94,521 103.8% 103.1% 515 Slowpitch 115,248 110,500 93,113 110,500 110,500 100.0% 100.0% 516 Athletics 124,322 132,300 100,370 132,290 142,382 107.6% 107.6% 519 Community Recreation 203,794 185,208 171,208 185,807 221,753 119.7% 119.3% 521 Lions Pool 396,655 403,210 294,645 403,210 558,760 138.6% 138.6% 522 Franklin Pool 243,475 261,717 150,813 264,013 124,907 47.7% 47.3% 523 Aquatics 110,179 86,636 89,013 86,636 86,230 99.5% 99.5% 531 Senior Activities 1,865 2,000 60 2,000 2,000 100.0% 100.0% 532 Senior Classes 30,927 20,500 17,090 20,500 20,500 100.0% 100.0% 533 Harman Facility 149 200 416 200 200 100.0% 100.0% 534 Senior Day Care 48,110 43,770 36,679 43,770 8,406 19.2% 19.2% 535 Senior Foot Care 21,689 25,200 13,369 25,200 25,200 100.0% 100.0% 537 Senior Tours 217,236 301,800 175,635 301,800 301,800 100.0% 100.0% 538 Senior Programs Admin 308,518 318,903 172,650 324,190 300,662 94.3% 92.7% 541 Park Maintenance 1,609,759 1,522,851 1,269,875 1,526,994 1,512,053 99.3% 99.0% 542 Sports Administration 124,052 135,048 108,250 133,897 93,355 69.1% 69.7% 543 Parks Administration 1,669,562 1,592,468 951,162 1,593,368 1,668,581 104.8% 104.7% 547 Parks Maintenance Admin 645 705 532 705 705 100.0% 100.0% :• 18 Total Expenditures 5,554,286 5,468,072 3,904,766 5,481,878 5,504,559 100.7% r fj 100.4% Parks & Recreation - Budget Overview (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Rev Summary By Type Actual Budget 9/30/16 Year -End Budget 2 to 5 4 to 5 310 Taxes 2,956,085 2,659,400 1,468,968 2,659,400 2,561,900 96.3% 96.3% 330 Intergov't Revenue 76,982 90,400 49,897 90,400 93,100 103.0% 103.0% 340 Chrgs f /Goods & Svcs 845,795 1,025,665 728,834 1,025,665 1,025,665 100.0% 100.0% 360 Miscellaneous Revenues 217,161 230,500 171,612 230,500 230,500 100.0% 100.0% 390 Other Financing Sources 13,999 55,000 - 55,000 55,000 100.0% 100.0% Transfers In 1,449,559 1,450,000 960,051 1,490,700 1,513,060 104.3% 101.5% Total Revenues 5,559,581 5,510,965 3,379,361 5,551,665 5,479,225 99.4% 98.7% Fund Balance Beginning Balance 530,607 535,902 535,902 535,902 605,689 113.0% 113.0% Revenues Less Expenditures 5,295 42,893 (525,405) 69,787 (25,334) 59.1% 36.3% Ending Balance $ 535,902 $ 578,795 $ 10,497 $ 605,689 $ 580,355 100.3% 95.8% Exp Summary By Type 100 Salaries & Wages $1,744,817 $1,762,065 $1,360,810 $1,762,065 $1,715,810 97.4% 31.2% 200 Benefits 578,419 598,747 440,583 612,553 611,084 102.1% 11.1% Sub -Total Salaries & Benefits 2,323,236 2,360,812 1,801,393 2,374,617 2,326,894 98.6% 42.3% 300 Operating Supplies 461,573 441,100 378,298 441,100 441,100 100.0% 8.0% 400 Professional Svcs & Chgs 1,622,414 1,612,760 1,196,484 1,612,760 1,645,955 102.1% 29.9% 600 Capital Outlay 8,013 - - - - n/a 0.0% Transfers Out 1,139,050 1,053,400 528,700 1,053,400 1,090,610 103.5% 19.8% '. 19 Total Expenditures $ 5,554,286 $ 5,468,072 $ 3,904,876 $ 5,481,878 $ 5,504,559 100.7% r 100.0 % - j� 20 1.5% Personnel Changes Cap Outlay/Maint /Oper Changes SU Fund Description Decrease FN Description Decrease 144 519 DA -III Tahoma Cemetery & Public Works Admin $ 32,500 $ - 131 519 Reduce Summer Playground Program at Kissel Park From 10 - to 5 weeks 25,000 131 519 Reduce Summer Concerts at - Franklin Park from 6 to 3 5,000 131 523 Reduce the weeks of operations at - Franklin pool from 12 to 10 20,000 32,500 50,000 Total 1.5% Reductions $ 82,500 Add'1.5% Personnel Changes Cap Outlay/Maint /Oper Changes SU Fund Description Decrease FN Description Decrease 131 519 Eliminate Summer Playground $ - Program at Kissel Park $ 25,000 131 519 Reduce Summer movies from 6 - to 2 3,000 - 28,000 Total Additional 0.5% $ 28,000 F/V = Filled / Vacant Total 2% Reductions 110,500 Fisher Park Golf Course 2015 Actual 2016 Prelim 2017 Proposed Budget Number of Acres Requiring High Quality Maintenance 18 18 18 Hours of Operation per season 2592 2592 2592 Total Days Open 216 216 216 Number of Rounds of Golf 1 10,656 1 11,692 1 11,800 Average Players Per Day 49 1 54 1 55 Aquatics Lions Attendance 40,944 38,072 40,000 Franklin Attendance 35,965 29,942 33,000 21 Senior Center 2015 Actual 2016 Prelim 2017 Proposed Budget Yakima Senior Population 20,301 21,913 22,000 Volunteer Hours 17,563 16,700 17,500 Number of People Attending Programs at the Harmon Center (unduplicated). 39,940 39,800 40,000 Indexed Number of Participants 93,300 100,000 Number of Programs Offered 336 216 225 Number of Program Days 300 282 300 Average Number of Participants Per Day 300 330 333 Yakima Population (Office of Financial Management) 93,357 93,357 93,357 Acres of Park Land Maintained by Parks and Recreation (341.55 acres of park land and 60 acres at the Arboretum) 405.82 401.55 401.55 Full -time Equivalent Maintenance Employees 12.75 12.75 12.75 Acres of Turf Trimmed, Mowed, Sprayed, Irrigated 33 Weeks / Year, Daily Litter Patrolled Year -round 345.82 345.82 345.82 Square Feet of Playground Equipment, Inspected, Repaired / 16 Locations 51,539 56,539 56,539 Linear Feet of Hard Surface Pathway and Sidewalks, Snow Removal, Repairs 62,980 62,890 62,890 Square Feet of Parking Lot, Snow Removal, Repairs 572,882 572,882 572,882 22 23 Parks & Recreation Capital Project Amount Other Revenue Source SOZO land (carryforward) $ 902,000 Bond proceeds in beginning balance Randall Park West Parking Lot Randall Park East Parking Lot Randall Park 2nd Restroom Randall Park Bridge Randall Park Subtotal YPAL HBCC (see related Strategic Init) YPAL /HBCC Subtotal Gardner Park Playground Lions Pool Filter Cherry Park Playground Other Projects Subtotal Contingency Total 150,000 RCO Grant Randall Park Amount $ 902,000 356,207 150,000 Randall Park Community Foundation 150,000 150,000 506,207 50,000 500,000 Washington Fruit Donation 50,000 REET 1 Transfer 55,000 104,000 REET 1 Transfer 45,000 45,000 150,000 149,000 Parks to Parks Capital 470,610 115,000 150,000 $ 2,028,817 85,000 350,000 130,000 $ 2,031,000 24 Parks & Recreation Capital - Budge t Uverview Dept 331 Parks & Rec Capital (1) (2) (3) (4) (5) (6) (7) 2016 2017 2016 2016 2016 2017 % Chng % Chng Budget 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 545 Capital Improvement $ 2,575,977 $ 3,344,049 $ 2,885,902 $ 3,342,406 $ 2,031,000 60.7% 60.8% Rev Summary By Type 330 Intergov't Revenue - - 143,793 143,793 356,207 n/a 17.5% 360 Miscellaneous Revenues 183,009 50,000 69,612 70,500 200,000 400.0% 9.8% 390 Other Financing Sources 5,000,000 - - - - n/a 0.0% Transfers In 950,000 458,400 329,200 558,400 570,610 124.5% 102.2% Total Revenues 6,133,009 508,400 542,605 772,693 1,126,817 221.6% 145.8% Fund Balance Beginning Balance 253,224 3,810,256 3,810,256 3,810,256 1,240,543 32.6% 32.6% Revenues Less Expenditures 3,557,032 (2,835,649) (2,343,297) (2,569,713) (904,183) 31.9% 35.2% Ending Balance $ 3,810,256 $ 974,607 $1,466,959 $ 1,240,543 $ 336,360 34.5% 27.1% Exp Summary By Type 300 Operating Supplies 400 Professional Svcs & Chgs 600 Capital Outlay 700 Debt Service Principal 800 Debt Service Int /Other Total Expenditures (1) (2) (3) (4) (5) of 2016 2016 2016 2017 2015 Amended Actual Estimated Projected Actual Budget 09/30/16 Year -End Budget $ 3,030 $ - $ - $ - $ - 37,037 - - - - 2,232,449 3,344,049 2,885,902 3,342,406 2,031,000 294,461 - - - - 9,000 - - - - $ 2,566,977 $ 3,344,049 $ 2,885,902 $ 3,342,406 $ 2,031,000 (6) (7) % Chng % from of 2 to 5 Total n/a 0.0% n/a 0.0% 60.7% 100.0% n/a 0.0% n/a 0.0% 60.7% 100.0% Parks & Recreation Capital - Strategic Initiative Summary Strategic Initiative Request / Justification Proposed Funding Source Personnel Salary / Benefits Non - Personnel Notes Parks Capital Projects Parks Capital Budgeted SOZO land (carryover) $902,000 NC Randall Park West Parking Lot RCO Grant 150,000 Randall Park East Parking Lot 150,000 Randall Park Restroom Community 150,000 Randall Park Bridge donations 50,000 WFCC 104,000 HBCC REET 1 45,000 Gardner Park Playground 115,000 Lions Pool Filter 85,000 Cherry Park Playground 150,000 Contingency 130,000 Total $2,031,000 Henry Beauchamp Community Parks Capital $30,000 Budgeted Center (HBCC) Repair /Replacement REET 1 per year NC ($45,000 budgeted in 2017) 25 cemetery - Budget Overview This fund provides burial facilities and services S the grounds of Tahoma Cemetery. Dept 144 Cemetery (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % Chng 2015 Amended Actual Estimated Projected from from Exp Summary By Service Unit Actual Budget 09/30/16 Year -End Budget 2 to 5 4 to 5 518 Cemetery $ 281,178 $ 273,542 $188,715 $ 273,212 $ 280,957 102.7% 102.8% Rev Summary By Type 340 Chrgs f /Goods & Svcs 129,292 130,950 89,080 121,150 125,950 96.2% 104.0% 360 Miscellaneous Revenues 133,047 132,000 62,000 132,000 157,000 118.9% 118.9% Total Revenues 262,339 262,950 151,080 253,150 282,950 107.6% 111.8% Fund Balance Beginning Balance 56,377 37,538 37,538 37,538 17,476 46.6% 46.6% Revenues Less Expenditures (18,839) (10,592) (37,635) (20,062) 1,993 18.8% 9.9% Ending Balance $ 37,538 $ 26,946 $ (97) $ 17,476 $ 19,468 72.3% 111.4% (1) (2) (3) (4) (5) (6) (7) 2016 2016 2016 2017 % Chng % 2015 Amended Actual Estimated Projected from of Exp Summary By Type Actual Budget 09/30/16 Year -End Budget 2 to 5 Total 100 Salaries & Wages $140,068 $128,128 $ 89,811 $128,128 $128,439 100.2% 45.7% 200 Personnel Benefits 51,275 49,569 36,226 50,739 52,001 104.9% 18.5% Sub -Total Salaries & Benefits 191,342 177,697 126,037 178,867 180,439 101.5% 64.2% 300 Operating Supplies 18,258 20,200 12,940 18,700 20,200 100.0% 7.2% 400 Professional Svcs & Chgs 71,577 75,646 49,737 75,646 80,318 106.2% 28.6% Total Expenditures $ 281,178 $ 273,542 $188,715 $ 273,212 $ 280,957 102.7% 100.0% fj 26 (1) Cemetery (144) funds .60 FTE's in Public Works Administration (560) 27 2016 2017 Class 2015 Amended Proposed Code Position Title Actual Budget Budget 8818 Parks Maintenance Specialist 2.00 2.00 2.00 Total Personnel (1) 2.00 2.00 2.00 (1) Cemetery (144) funds .60 FTE's in Public Works Administration (560) 27 w 2017 2015 2016 Proposed Cemetery Actual Prelim Budget Yearly Number of Burials 85 63 65 Number of Acres to be Maintained 60 60 60 w