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Home My WebLink About11/01/2016 14 2017 Conference of Governments Budget Acceptance and City's 2017 COG Assessment BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 14. For Meeting of: November 1, 2016 ITEM TITLE: Resolution accepting and authorizing the City of Yakima's 2017 assessment from the Yakima Valley Conference of Governments SUBMITTED BY: Brett Sheffield, Chief Engineer Cindy Epperson, Director of Finance and Budget SUMMARY EXPLANATION: Attached is the Yakima Valley Conference of Governments' 2017 Budget. The proposed budget was reviewed and approved by the Executive Committee at its October 19th meeting for distribution to the YVCOG membership jurisdictions. YVCOG is responsible for distributing the federal transportation funds dedicated to our region. As a member, the City is eligible to be a recipient of a share of these funds. The programs for which they are responsible include: Surface Transportation Program (STP) — approximately $3.4 million annually; Congestion Mitigation Air Quality (CMAQ) — approximately $400,000 annually; and, Transportation Enhancement — amounts vary on a year to year basis. The City of Yakima's assessment for 2017 will be $52,103. This reflects an increase of $280 over last year: • Population of the City grew from 93,220 to 93,410; The per capita rate did not increase for 2017 and remains $0.46 per capita; an increase of $87 from $42,881 to $42,968 • MPO /RTPO (Metropolitan Planning Organization /Regional Transportation Planning Organization) assessment. MPO /RTPOs were authorized as part of the 1990 Growth Management Act to ensure local and regional coordination of long -range transportation plans. This assessment is based on the percentage share of Regional STP funds that the City receives. This assessment increased from $8,942 to $9,134, due to an increase in the flat rate share of the overall federal funding. A copy of the letter sent to the City Manager, dated September 19, 2016, and a copy of the 2017 YVCOG consolidated proposed budget is attached for your information. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Partnership Development APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Adopt the resolution authorizing the YVCOG assessment. BOARD /COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D Resolution 2017 YVCOG Assessment 9/23/2016 Resolution D 2017 YVCOG Consolidated Budget 9/23/2016 Exhibit RESOLUTION NO. R 2016 - A RESOLUTION accepting the 2017 Yakima Valley Conference of Governments Budget and authorizing the City of Yakima's 2017 assessment. WHEREAS, the Yakima Valley Conference of Governments concerns itself with the orderly growth and development of Yakima County and its cities, towns and communities, serving as a liaison to develop and promote communication, understanding and cooperation among the conference participants; and WHEREAS, the Yakima Valley Conference of Governments is responsible for distributing the federal transportation funds dedicated to our region; and WHEREAS, the City is required by state and federal rules and regulations to be a member of a Metropolitan Planning Organization / Regional Transportation Planning Organization (MPO /RTPO) and Yakima Valley Conference of Governments functions as the MPO /RTPO for Yakima County; and WHEREAS, the City Council deems it to be in the best interest of the citizens of Yakima to continue to participate in the conference; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Council hereby accepts the attached 2017 Yakima Valley Conference of Governments Budget and authorizes payment of the City of Yakima's share of the 2017 assessment of $52,103. ADOPTED BY THE CITY COUNCIL this 1st day of November, 2016. Kathy Coffey, Mayor ATTEST: City Clerk Y V C O G YAKIMA VALLEY CONFERENCE OF GOVERNMENTS 311 North 4th Street, Suite 204 • Yakima, Washington 98901 509- 574 -1550 • FAX 574 -1551 website: www.yvcog.org CITY OF YAKIMA MEMORANDUM SEP21 TO: YVCOG Membership OFFICE OF CITY COUNCIL FROM: Larry Mattson, Executive Director DATE: September 19, 2016 SUBJECT: YVCOG 2017 Budget The YVCOG Executive Committee has recommended a 2017 Budget to be forwarded to the General Membership for consideration during the October 19, 2016 General Membership meeting in Sunnyside. A copy of the proposed budget is attached for your review. How Your Assessment is Calculated The Total Assessment is made up of two variables: 1) The General Assessment rate ($0.46 /capita), based on OFM population for April 1 of the most current year, and 2) The MPO/RTPO assessment. The MPO/RTPO assessment is determined by the amount of non- federal matching funds required of the MPO/RTPO. Bottom Line: Why did my assessment change? If a member's population grew, their general assessment grew, too. The difference of non - federal required funds not recovered by the flat rate is then divided by the percentage of population of your city, town, or county within the Yakima Valley MPO/RTPO boundaries, to determine your assessment. The population based MPO and RTPO flat rates are as follows: Population MPO Flat Rate RTPO Flat Rate Less than 1000 $ 500.00 $ 500.00 1001— 3000 $ 750.00 $ 750.00 3001— 5000 $ 1,000.00 $ 1,000.00 5001— 7000 $ 1,250.00 $ 1,250.00 7001 - 10,000 $ 1,500.00 $ 1,500.00 10,001 - 15,000 $ 1,750.00 $ 1,750.00 15,001— 20,000 $ 2,000.00 $ 2,000.00 20,001 or more $ 2,250.00 $ 2,250.00 The per capita rate did not increase for 2017. MEMBER JURISDICTIONS Grandview • Granger • Harrah • Mabton • Moxee • Naches • Selah Sunnyside • Tieton • Toppenish • Union Gap • Wapato • Yakima • Yakima County • Zillah 9/19/2016 Memo to YVCOG members 2017 YVCOG Budget Page 2 of 2 I am happy to discuss with you any questions you may have. It is a busy time of year for our. programs, but I will do my best to make myself available for your meetings. Scheduling conflicts are likely, so please contact me as soon as possible if there is a meeting you would like me to attend. I can be reached by email at larry.mattson @yvcog.org -- or you can also contact us by calling the YVCOG office at 509 -574 -1550. YAKIMA VALLEY CONFERENCE OF GOVERNMENTS PROPOSED BUDGET 2017 CONSOLIDATED 2017 2016 change % REVENUE Programs & Projects Local $ 998,001 $ 679,357 $ 318,644.00 46.9% State $ 1,367,965 $ 172,000 $ 1,195,965.00 695.3% Federal $ 812,275 $ 608,750 $ 203,525.00 33.4% Miscellaneious $ 1,200 $ 1,500 i $ (300.00) -20.0% Total Programs & Projects $ 3,179,441 $ 1,461,607 $1,717,834 117.5% Dues GRANDVIEW $ 7,437 $ 7,402 $ 35.00 0.5% GRANGER $ 2,977 $ 2,837 $ 140.00 4.9% HARRAH $ 831 $ 828 $ 3.00 0.4% MABTON $ 1,930 $ 1,916 $ 14.00 0.7% MOXEE $ 4,016 $ 3,923 $ 93.00 2.4% NACRES $ 1,431 $ 919 x $ 512.00 55.7% SELAH $ 6,837 $ 6,782 ; { $ 55.00 0.8% SUNNYSIDE $ 10,429 $ 10,215 $ 214.00 2.1% TIETON $ 1,405 $ 1,383 ' $ 22.00 1.6% TOPPENISH $ 6,112 $ 6,024 $ 88.00 1.5% UNION GAP $ 5,660 $ 5,603 ' 1 $ 57.00 1.0% WAPATO $ 3,818 $ 3,793 $ 25.00 0.7% YAKIMA $ 52,103 $ 51,541 , $ 562.00 1.1% YAKIMA CO. $ 48,273 $ 47,890 $ 383.00 0.8% ZILLAH $ 2,603 $ 2,585 $ 18.00 0.7% Total Dues: $ 155,862 $ 153,641 $ 2,221.00 1.4% Total Revenue $ 3,335,303 $ 1,615,248 1 $ 1,720,055.00 106.5% Al , x qt YAKIMA VALLEY CONFERENCE OF , GOVERNMENTS PROPOSED BUDGET ,,::. 2017 1!,; i1K CONSOLIDATED : .; 2017 2016 4 change EXPENSES P't Pt Salaries & Benefits a'= Salaries $ 847,000 $ 839,000; $ 8,000.00 1.0% Health Insurance $ 114,000 $ 114,000 `" $ - 0.0% Life Insurance $ 5,000 $ 4,500 r ; ` : , $ 500.00 11.1% Retirement Contribution $ 94,800 $ 94,400 $ 400.00 0.4% t Social Security Equivalent $ 65,000 $ 64,000 -r1 $ 1,000.00 1.6% It ��i�j Unemployment Insurance Tax $ 10,400 $ 9,000 � $ 1,400.00 15.6% Workers Compensation Insurance $ 4,800 $ 4,100 • $ 700.00 171 Total Benefits $ 294,000 $ 290,000 $ 4,000.00 1.4% Total Salaries and Benefits $ 1,141,000 $ 1,129,000 = z, $ 12,000.00 1.1% Other Expenses :' Communication Services $ 12,600 $ 14,300 Va $ (1,700.00) -11.9% Consultants and Cotnracted Services $ 100,200 $ 114,566 n, $ (14,366.00) -12.5% Advertising 12,000 1Z000 ' - Incentives $ 8,000 $ 8,000' $ - 0.0% Insurance - Property & Liability $ 8,500 $ 6,100 =' $ 2,400.00 39.3% Office Equipment & Software $ 25,000 $ 32,000 r " $ (7,000.00) -21.9% Pass Through Funding $ 1,729,753 $ - ' $ 1,729,753.00 #DIV /0! Registrations & Dues $ 55,500 $ 65,300 ' $ (9,800.00) -15.0% Professional Development $ 20,000 $ 15,000 ` :�. ? $ 5,000.00 33.3% Rentals & Leases $ 122,000 $ 97000 , is $ 25,000.00 25.8% Repair & Maintenance $ 5,500 $ 5 ,500 : $ - 0.0% Supplies $ 30,000 $ 36,000 : $ (6,000.00) -16.7% Travel $ 65,000 $ 80,000 $ (15,000.00) -18.8% Utilities $ 250 $ 250 11;:" $ - 0.0% Total Other Expenses $ 2,194,303 $ 486,016 $ 1,708,28700 351.5% Total Expenses $ 3,335,303 $ 1,615,016 $ 1,720,28700 106.5%