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HomeMy WebLinkAbout11/01/2016 06A Draft Council Meeting Minutes Approval /;1 ' !i .... BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 6.A. For Meeting of: November 1, 2016 ITEM TITLE: Approval of the minutes from the September 6 and 20 and October 4 and 18, 2016, City Council Business meetings; September 13 and October 24, 2016, City Council Study Sessions; September 27, 2016, City Council Retreat, and October 7, 2016, City Council Special meeting SUBMITTED BY: Sonya Clear Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: BOARD /COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type ❑ 9-6 10/14/2016 Coker Memo ❑ 9-13 10/14/2016 Coker Memo ❑ 9-20 10/14/2016 Coker Memo ❑ 9-27 10/21/2016 Coker Memo ❑ 10-4 10/21/2016 Coker Memo ❑ 10 -7 10/21/2016 Coker Memo D 10 -18 10/27/2016 Coker Memo D 10 -24 10/27/2016 Coker Memo 1 , r Uf A r ''''' ' \'...‘ .oPOI YAKIMACITY COUNCIL September 6, 2016 City Hall -- Council Chambers 5:00 p.m. Executive Session; 6 p.m. Business Meeting -- MINUTES EXECUTIVE SESSION 1. Executive Session regarding pending litigation and land and property considerations Roll Call: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Holly Cousens, Avina Gutierrez, Dulce Gutierrez and Bill Lover Absent: Council Member Maureen Adkison (excused) MOTION: Mendez moved and Cousens seconded to adjourn to Executive Session regarding pending litigation and land and property considerations for up to one hour. The motion carried by unanimous vote, Adkison absent. Executive ' ssion s d and , jour 5:55 .m. BUSINES - EETI 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Holly Cousens, Avina Gutierrez, Dulce Gutierrez and Bill Lover Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee Absent: Council Member Maureen Adkison (excused) 2. Pledge of Allegiance Mayor Coffey led the Pledge of Allegiance. 3. Interpreter Services Mayor Coffey announced interpreter services are available. 4. Open Discussion for the Good of the Order i. Statement of Support for the Guard and Reserve Council Member Cousens read a Statement of Support for the Guard and Reserve. A. Proclamations i. Constitution Week proclamation Page 1 of 7 Mayor Coffey proclaimed the week of September 17 through 23, 2016, as Constitution Week and Leslie Shields accepted the proclamation. ii. National Truck Driver Appreciation Week Mayor Coffey proclaimed September 11 through 17, 2016, as National Truck Driver Appreciation Week and Ed Chadwick accepted the proclamation. B. Presentations / Recognitions / Introductions i. Recognition of 15 Years of Service for Fire Lieutenants Jason Ray and Brian Kneisler Fire Chief Stewart recognized Fire Lieutenants Jason Ray and Brian Kneisler for 15 years of service to the City of Yakima. ii. American Public Works Association Project of the Year Award for the Yakima Railroad Grade Separation Project City Engineer Sheffield presented Council with the American Public Works Association Project of the Year Award for the Yakima Railroad Grade Separation Project. C. Appointments to Boards, Commissions and Council Committees i. Acceptance of Council Nominating Committee minutes and rec I rec ion of . iointm using Authority, o. of Ap• als, . Motel ourist Prom on Area and Lodging x - - omf .s ' cuss plication deadline for xp ato , om _ _ _ Council Mem er over provided an update on t e ouncil Nomina ing Committee meeting. After Council discussion, MOTION: Lover moved and A. Gutierrez seconded to appoint Billy Fetzer to the Yakima Housing Authority board. The motion failed by a 5 -1 vote, Coffey, Cousens, A. Gutierrez, D. Gutierrez, and Mendez voting no, Adkison absent. MOTION: A. Gutierrez moved to postpone any nominations to any committees at this time. The motion failed due to lack of a second. MOTION: Cousens moved and Mendez seconded to appoint Nick Marquez to the Yakima Housing Authority board. The motion carried by a 4 -2 vote, A. Gutierrez and Lover voting no, Adkison absent. MOTION: Lover moved and Cousens seconded to appoint Mike Heit to the Board of Appeals, Sarah Davila to the Hotel /Motel — Tourist Promotion Area and Charlie Robin to the Lodging Tax Advisory Committee. The motion carried by a 5 - vote, A. Gutierrez voting no, Adkison absent. MOTION: D. Gutierrez moved and Cousens seconded to seta deadline of September 20, 2016, for acceptance of applications to the exploratory committees. The motion carried by unanimous vote, Adkison absent. Page 2 of 7 MOTION: Cousens moved and Mendez seconded to accept the Council Nominating Committee minutes. The motion carried by unanimous vote, Adkison absent. 5. Council Reports None. 6. Consent Agenda Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. Item 5B (now item 8) and item 5F (now item 9) were removed from the consent agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion — see motion directly below.) MOTION: Mendez moved and Cousens seconded to approve the consent agenda. The motion carried by unanimous vote, Adkison absent. A. Approval of the minutes from the August 16, 2016, City Council Business meetings and August 11, 15, 23, and 30, 2016, City Council Study Sessions B. Resolution authorizing a settlement agreement with Jose Ochoa -Mares to d s: "•ation lught b RESOLUT IN NO. 21 IMO RE ION ing an irecting the City Manager o e City Y. ma -xec -ttle en agreeme entered into by the City of Yaki a " a Jose . ares I ant ") to res e and settle the litigation br... . the . C. Resolution authorizing a lease agreement with the US Department of Transportation Federal Aviation Administration for a lease of property for aeronautical navigation equipment and to provide Air Traffic Control services RESOLUTION NO. R- 2016 -104, A RESOLUTION authorizing the City Manager to execute a lease agreement with the United States Department of Transportation Federal Aviation Administration for a lease of property for aeronautical navigation equipment and to provide Air Traffic Control services. D. Resolution authorizing a property lease agreement with Ellensburg Telephone Company, d /b /a Fairpoint Communications, for the City's primary radio transmission site on Look Out Point RESOLUTION NO. R- 2016 -105, A RESOLUTION authorizing the City Manager to enter into a property lease agreement with Ellensburg Telephone Company, d /b /a Fairpoint Communications, a Washington Corporation, for the City's primary radio transmission site on Look Out Point. E. Ordinance relating to Leaves of Absence and amending Yakima Municipal Code Section 2.40.050 Military Leave ORDINANCE NO. 2016-015, AN ORDINANCE relating to Leaves of Absence and Page 3 of 7 amending Yakima Municipal Code Section 2.40.050 Military Leave. 7. Audience Participation Frank Hewey, city resident, stated he has made two public records requests related to the homeless encampment - -one to the City and one to the County. He stated if the City could not move the homeless from Chestnut Avenue without having an alternate location, then the County was not following the same rules when moving them from the encampment by the river. He asked for an update on how much the encampment has cost the City and how many have been placed in housing. Ruby Irving, city resident, reported she has witnessed drug usage at the homeless encampment and is very concerned about children witnessing this. She also shared her concerns about the filth on Naches Avenue and how badly it reflects on the community to visitors. Rich Austin, Yakima Valley Sports Commission, reported on the Pirate Plunder event and Hot Shots Tournament. He thanked the City of Yakima for assistance with the events. Luz Gutierrez, city resident, stated she thinks the appointment process to the City's boards and commissions is flawed. She shared her concerns about garbage strewn around downtown and the difficulties businesses are facing due to the homeless. Ms. Gutierrez also reported the Mexico Consulate visited Yakima and is interested in helping with a Mercado project. Tommy Le city r- len ;nd bu- ess . r in Y ma, reported is business has suffered o r the la- .e . Is • s d h and s ething needs to be done. He s omitted p- ion • uesti - - • un re ocate or r other housing options for e ho ► -s- the • n are. d come up wi a long -term plan to create a b- - - • safe -nviron - or the n- .h rs and busin ses. CITY MANAGER REPORTS 8. Set October 4, 2016 as the date to hold an open record public hearing to discuss initiating a right -of -way vacation in the vicinity of S. 51st Ave. & Walnut St. Council Member D. Gutierrez asked why the City is initiating this action. Community Development Director Davenport explained the property owner requested the City initiate the vacation. MOTION: Coffey moved and Lover seconded to approve the set date for October 4, 2016, for this item. The motion carried by a unanimous vote, Adkison absent. 9. Resolution authorizing a radio site sublease agreement with New Cingular Wireless PCS, LLC, a Delaware limited liability company for the purpose of leasing available space on the City's Look Out Point radio communications site This items was postponed. 10. Request for Letter of Support for Next Step Housing concerning the proposed Bicycle Apartments project at 118 N 50th Avenue Office of Neighborhood Development Services Manager Matthews briefed Council on the Page 4 of 7 request. MOTION: Lover moved and Cousens seconded to approve the request fora letter of support. The motion carried by unanimous vote, Adkison absent. 11. Resolution authorizing City staff to submit a "Tree City USA" application to the Arbor Day Foundation, Washington State Department of Natural Resources Urban & Community Forestry, and USDA Forest Service for development of a tree care ordinance and board Supervising Planner Peters briefed Council on the issue. Yakima Arboretum Co- Executive Directors Jheri Ketcham and Colleen Adams - Schuppe spoke in support of the Tree City USA application and referenced a study indicating trees actually reduce crime in neighborhoods. The City Clerk read the resolution by title only. RESOLUTION NO. R- 2016 -106, A RESOLUTION authorizing City staff to prepare and submit a "Tree City USA" application to the Arbor Day Foundation, Washington State Department of Natural Resources Urban & Community Forestry, and USDA Forest Service, and development of a tree care ordinance and board. MOTION: A. Gutierrez moved and Cousens seconded to adopt the resolution. The motion carried by unanimous vote, Adkison absent. 12. Resolution thou e a Mirk issio h reg s to contrac greements with Yakima Val , Partn: . • um. the tion o ur new low income housing un at 122 - -nue Office of N _ _ . ood - -velop +ervice ger Matthew riefed Council on the issue. The City Clerk read the resolution by title only. RESOLUTION NO. R- 2016 -107, A RESOLUTION authorizing the City manager to execute a mutual rescission with regards to HOME CFDA Contract #14.218 between the City of Yakima and Yakima Valley Partners Habitat for Humanity due to Habitat's inability to perform the terms and conditions therein. MOTION: Mendez moved and Cousens seconded to adopt the resolution. The motion carried by unanimous vote, Adkison absent. 13. Resolution adopting Yakima Transit's Transit Development Plan for 2016 -2021 and annual report for 2015 Transit Manager Maxey briefed Council on the resolution. Council Member D. Gutierrez suggested establishing a formal citizen transit advisory committee with Council oversight. Robert Strader, city resident, shared his concern that Yakima Transit has lacked Council oversight the last several years and supports Council Member D. Gutierrez's comments. The City Clerk read the resolution by title only. Page 5 of 7 RESOLUTION NO. R- 2016 -108, A RESOLUTION adopting Yakima Transit's Transit Development Plan for 2016 -2021 and annual report for 2015. MOTION: Mendez moved and A. Gutierrez seconded to adopt the resolution. The motion carried by a unanimous vote, Adkison absent. ORDINANCES 14. Discussion regarding proposed revisions to Ordinance No. 2016 -008 (marijuana) Senior Assistant City Attorney Watkins briefed Council on Council Member Cousens proposed changes to the marijuana ordinance relating to Small Convenience Center (SCC) zoning and adding to the definition of child care centers. Justin Heater, City resident and owner of Slow Burn, spoke in support of allowing marijuana retailers in the SCC zones. Anna Marie Dufault, non - resident, spoke in support of adding to the definition of child care centers and spoke against allowing retailers in the SCC zones. After Council discussion, MOTION: Cousens moved and A. Gutierrez seconded to seta public hearing for Septembz - • 6, t• the d. are c h rried by a 5 - vote, Love oting n :n• , dkiso bse MOTION: • usen - • -d a ' . - - e nded to se public hearing for Septemb z a ., t. . iscu SCC z. e The motion ried by a 4 - vote, Mendez and Lover voting no and Adkison absent. 15. Other Business Council Member Lover suggested having a meeting with the Housing Authority to review the board appointment process and possibly change some language on the application. Mayor Coffey suggested this be addressed at the Council's upcoming retreat. Council Member Cousens suggested placing a link on the City's website to update community members on the homeless issues. City Manager Moore noted this information changes quickly and could be added to a monthly newsletter. Codes Manager Caruso provided an update on the homeless encampment noting there is zero tolerance for drugs and alcohol. 16. Adjournment MOTION: Mendez moved and D. Gutierrez seconded to adjourn to a City Council Study Session on September 13, 2016, at 10 a.m. in the Council Chambers at City Hall. The motion carried by unanimous vote, Adkison absent. The meeting adjourned at 8:32 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY Page 6 of 7 COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR DRAFT Page 7 of 7 / i i 11 YAKIMACITY COUNCIL STUDY SESSION September 13, 2016 City Hall -- Council Chambers 10:00 a.m. -- MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Maureen Adkison, Holly Cousens, Avina Gutierrez, Dulce Gutierrez and Bill Lover Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee 2. Discussion regarding SOZO Sports Complex and the proposed YMCAAquatics Center City Attorney Cutter briefed Council on the SOZO Sports Center and YMCAAquatic Center agreements. Hz est - was d: -loped tate's Recreation and •nse 'on - - - ' 0) • undi program, an ■ herefore, any part of the park being r oved st -d w' .. sp. - - - - ual val - and service to the community and iprove• ,y 1 - R The S• • are consid ing 31.2 acres lying north of the SO. I • - - Ce er ass . ment • . ace. He rep• -d the Legal Department is reviewing a dra agreemen in which • • would main ain replacement park property. Kerry Martin, SOZO Sports Center, briefed Council on the Sports Center and reported on SOZO's efforts to bring a major soccer tournament to Yakima in May of 2017. Leanne Liddicoat, SOZO Sports Center, spoke in support of the City purchasing the acreage to the north of the sports center. City Attorney Cutter noted half the funding for the road construction by SOZO is from SIED funds, and the remaining $1.8 million dollars is not budgeted at this time. Bob Romero, General Director of the YMCA, gave a PowerPoint presentation on the proposed aquatic center. He stated use fees have not been decided at this point, but expects the fees to be similar to what they currently are and noted they offer a subsidized rate based on income. Mr. Romero noted with the City's capital contribution, their fundraising is nearing $11 million of the $15 million dollars needed. City Manager Moore reported the City's contribution is contingent upon the YMCA raising a certain level of funding. City Attorney Cutter stated in order for this project to proceed, contingencies need be met by December 31, 2017, including the YMCA's responsibility to raise 80% of the cost of the construction of the complex and the City's responsibility to meet the RCO contingency property exchange. Myra Barker, Compliance Specialist with RCO, stated they are working collaboratively with the City of Yakima. She noted the RCO Board must give thoughtful deliberation of the conversion process, which requires many steps including reviewing the proposal, consideration of alternatives and determining if equivalency is met. Chief Engineer Sheffield, Transit Manager Maxey and Transit Project Planner Futrell briefed Council on road improvements and bus routes to the properties. Mr. Futrell noted he does not see any problems with providing transit services to both facilities. Council Member D. Gutierrez stated she would like to see an expansion of the transit voucher program to include year -round service to the aquatic center. City Manager Moore stated overall the City bonded $5 million dollars for the SOZO project with $4.1 million dollars already contributed towards current construction and a remaining $900,000 available for replacement park property, which would be part of the RCO exchange. The $750,000 parks capital budget will cover about half of the bond debt service. Ongoing, the aquatic agreement states there will be a 50% share of the deficit, 50% of annual capital improvement expenditures and a $40,000 annual contribution toward a capital improvement fund from each party per year until there is an accumulated $1 million dollar fund available, at which point the contributions would cease, only to be renewed at such time as the capital reserve fund is spent down. He stated there are no revenue sources identified for these expenses. MOTION: 11:18 a.m. Mendez moved and Cousens seconded to adjourn to Executive Session for up to 30 minutes to discuss pending litigation. The motion carried by unanimous vote. Executive Session was held and adjourned at 11:42 a.m. 3. Adjournment MOTION: Men z mov ierr - • nd journ the next Council Business Mee g on ' p be , 20 - •. at City Hall uncil Chambers. The motion carr - - :ni s vot meetin, :d urned at 11:4 a.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR 11 7 , --- =', UfA i r • \,........9., ' ..w......„ YAKIMACITY COUNCIL September 20, 2016 City Hall -- Council Chambers 5-6 p.m. Executive Session; 6 p.m. Business Meeting; 6:30 p.m. Public Hearing -- MINUTES EXECUTIVE SESSION 1. Executive Session regarding pending litigation Roll Call: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Maureen Adkison, Holly Cousens, Avina Gutierrez, Dulce Gutierrez and Bill Lover MOTION: Mendez moved and Adkison seconded to adjourn to Executive Session for up to one hour to discuss pending litigation. The motion carried by unanimous vote. Executive ' _ as journ t 5:45 . . BUSINES - 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Maureen Adkison, Holly Cousens, Avina Gutierrez, Dulce Gutierrez and Bill Lover Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Coffey led the Pledge of Allegiance. 3. Interpreter Services Mayor Coffey announced interpreter services are available. 4. Open Discussion for the Good of the Order i. National Disability Employment Awareness Month Proclamation Mayor Coffey proclaimed October 2016 as National Disability Employment Awareness Month. Tricia Eyerly and LaDell Lockwood accepted the proclamation. ii. Hispanic Heritage Month Proclamation Assistant Mayor Mendez proclaimed September 15 through October 15, 2016, as Hispanic Heritage Month. La Casa Hogar Executive Director Laura Armstrong, along Page 1 of 6 with La Casa Hogar volunteers, accepted the proclamation. A. Presentations / Recognitions / Introductions City Employee Recognition Communications & Public Affairs Director Beehler introduced Municipal Producer Michael Brown as a recipient of the City's Apple Award. Mr. Beehler briefed Council on how Mr. Brown was responsible for putting out a fire near a house, as well as his leadership in the Union Gap Lighted Christmas Parade. Mayor Coffey presented Mr. Brown with the City of Yakima Apple Award. ii. Presentation of Asset Data Collection Component of Equity Study (15 min) Community Development Director Davenport briefed Council regarding the asset data collection component of the equity study. She introduced Supervising Senior Analyst Tom Sellsted and Web Applications Developer /Administrator Randy Bonds who presented the study on the City's website. Council members thanked staff for their work on this project. Council Member D. Gutierrez asked if more information could be included on the study such as: Transit bench /shelter locations; locations where Transit riders board; inventory of street lights that are not working and if some are on a timer, and when they are due to be replaced. Council Member Lover suggested adding locations of septic service within City limits. City reside . • . • M - - Felici rigs • - - • over 800 signatures questi im ediate tion en t• prove the b is needs of the east side of Ya 1 a. Mr. , nt • they e 1 - .nduct equity study of Yakima neighborh• •s five on . ago , d f s i roi -ss has bee ade. 5. Council Reports A. 2017 -2018 State and Federal Legislative and Administrative Priorities Communications and Public Affairs Director Beehler briefed Council on the legislative priorities. Council Member D. Gutierrez requested to move Seeking Funding from the WSDOT Bicycle and Pedestrian Grant Program from the "support" category to the "actively pursue" category under the State Legislative and Administrative Priorities. Council approved this change and adopted the 2017 -2018 State and Federal Legislative and Administrative Priorities by Council consensus. B. Accept Neighborhood & Community Building Committee Meeting Minutes of 5/19/2016, 6/16/2016, and 7/21/2016 MOTION: Mendez moved and Adkison seconded to accept the committee minutes. The motion carried by unanimous vote. 6. Consent Agenda Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. Item 6C was removed from the consent agenda becoming item 11 and item 11 was added to Page 2 of 6 the consent agenda becoming item 6E. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion —see motion directly below.) MOTION: Cousens moved and Adkison seconded to approve the consent agenda. The motion carried by unanimous vote. A. Approve payment of disbursements for the period August 1 – 31, 2016 B. Resolution declaring surplus rolling stock to be surplus to the needs of the city and authorizing its disposal RESOLUTION NO. R- 2016 -109, A RESOLUTION Declaring surplus rolling stock from the Equipment Rental Division surplus to the needs of the City of Yakima, and authorizing the City Manager to dispose of them in a manner most beneficial to the City of Yakima. C. Resolution authorizing sole source purchase of exhaust elimination equipment for the Fire Department RESOLUTION NO. R- 2016 -110, A RESOLUTION authorizing the sole source purchase of an exhaust extraction /removal system to be installed in the Union Gap fire station facility D. Resolution authorizing an interlocal agreement with the City of Union Gap for the acquisition, installation and maintenance of an exhaust/removal system RESOLUT - -21 - RES• TION anager's execution • an inte ca greem t be the y of Yakima the City of Union Gap for the acq . ition, i all ain ' of st extr tion /removal system within the on Ga. re ation ility E. ` - • • ion au •rizing a• • ation fo o munity Econ is Revitalization Board (CERB) Planning Grant funds to evaluate real estate options for Yakima Business Incubator and Public Market RESOLUTION NO. R- 2016 -112, A RESOLUTION authorizing the City Manager to apply for Community Economic Revitalization Board (CERB) Planning Grant funds to evaluate real estate options for Yakima Business Incubator and Public Market. 7. Audience Participation Walt Ranta, city resident, spoke on behalf of the Barge Chestnut Neighborhood Association about the fiber optics being installed in their neighborhood without any notice. Hazel Arvizu, city resident and owner of Al Cab, asked about the status of regulating Uber drivers. Senior Assistant City Attorney Watkins stated this subject will be brought back for further review by the Council Public Safety Committee on September 29. Mayor Coffey invited Ms. Arvizu to attend the upcoming meeting. Candie Turner, city resident, reported incidents with homeless people which occurred this past weekend during the volleyball tournament and a Yakima Symphony event. She feels visitors to Yakima should not have to deal with these issues. Dale Meck, city resident, shared the same concern as Mr. Ranta and asked about the process of public notification regarding utility work in the right -of -way. City Manager Moore Page 3 of 6 stated he will look into this issue. PUBLIC HEARINGS 8. Public Hearing and resolution to consider a development agreement for a multi -phase ministorage complex submitted by Storage Investments, LLC located at 8102 and 8104 Nob Hill Blvd. Supervising Senior Planner Peters briefed Council on the development agreement. Mayor Coffey opened the public hearing. David Hoeger, owner of the project, spoke in support of the resolution. Mayor Coffey closed the public hearing. The City Clerk read the resolution by title only. RESOLUTION NO. R- 2016 -113, A RESOLUTION authorizing and directing the City Manager to execute a Development Agreement with Storage Investments, LLC. (here after "Storage Investments ") to provide for the terms and conditions of development of a multi -phase ministorage complex to be located at 8102 and 8104 Nob Hill Blvd., in the City of Yakima. MOTION: Mendez moved and Adkison seconded to adopt the resolution. The motion carried by a unanimous vote. 9. Public hear' • . • onsid- .1s - • • ing the Y. ima M •' ' • - to land use regulations n. o '•n- e an to re tional • me•ica m Juana production, processing esearc :n etaili ' .f su 's to id Family Ho Child Care facilities (as license under C • -- -, .A) to a • •.I Cod efinition of Child Care Centers fo d in Y■ 1' 19.22. :) Senior Assistant City Attorney Watkins briefed Council on the land use regulation and locations pertaining to marijuana to add Family Home Child Care facilities to the Yakima Municipal Code definition of Child Care Centers. Mayor Coffey opened the public hearing. The following community members spoke against the proposal: Jedidiah Haney, City resident; Jim Mullen, non - resident; and Ken Weaver, non - resident. Walt Ranta, city resident, spoke in support of the proposal. Mayor Coffey closed the public hearing. After Council discussion, MOTION: Cousens moved and Mendez seconded to direct staff to draft an ordinance that adds Family Home Child Care facilities as defined and regulated in the Washington Administrative Code to the City's definition of Child Care Centers which will require that there be a 500 foot buffer between Family Home Child Care Centers and marijuana facilities based on what we heard in the public comments. The motion failed by a 4 -3 vote with Adkison, D. Gutierrez, Lover and Mendez voting no. MOTION: Mendez moved and Adkison seconded to direct staff to draft an ordinance that adds Family Home Child Care facilities as defined and regulated in the Washington Administrative Code Section 170 -296A to the City's definition Page 4 of 6 of Child Care Centers which will require a 1,000 foot buffer between Family Home Child Care Centers and marijuana facilities based on what was presented in the public comments, including that children should be protected going to and from day cares, that the 1,000 feet is consistent with the rest of the buffered uses, and that all Child Care centers, including family home child care centers, are in regulation with what the planning commission recommended to the City Council. The motion carried by a 5 -2 vote with Cousens and D. Gutierrez voting no. 10. Public hearing to consider amending the Yakima Municipal Code related to land use regulations and locations pertaining to recreational and medical marijuana production, processing, research and retailing of such uses by adding the Small Convenience Center zone to the list of zones in which marijuana retail would be acceptable Senior Assistant City Attorney Watkins briefed Council on the proposal to amend the Yakima Municipal Code related to land use regulation and locations pertaining to marijuana. Mayor Coffey opened the public hearing. The following community members spoke in support of the proposal: Jedidiah Haney, city resident; Justin Heater, city resident; Paul Weaver, non - resident; Jim Mullen, non resident; and Ken Weaver, non - resident. Mayor Coffey closed the public hearing. After Council discussion, MOTION: Cousens moved and A. Gutierrez seconded to direct staff to prepare an ordinance that adds the SCC zones to the list of zones where marijuana retailers are alto = • - at- !Ig o the er r on what was presente • publ c • • incl , the 00,000 to $ 0,000 tax income a ,Tla year, job -ation d - ce t ate otion reed by a 5 - vote with Mend: and A. so oting CITY MANAGER REPORTS 11. Resolution authorizing the sole source purchase of lighting equipment from Platt Electric for the Yakima Police Department This item was postponed. ORDINANCES 12. Ordinance adopting a requirement for reimbursement for utility improvements and adding Section 7.67: Reimbursement Agreements for Utility Improvements to the Yakima Municipal Code Chief Engineer Sheffield briefed Council on the ordinance. After Council discussion, the City Clerk read the ordinance by title only. ORDINANCE NO. 2016-016, AN ORDINANCE adopting a requirement for reimbursements for utility improvements and adding Section 7.67: Reimbursement Agreements for Utility Improvements to the Yakima Municipal Code. MOTION: A. Gutierrez moved and Mendez seconded to pass the ordinance. The motion carried by unanimous vote. Page 5 of 6 13. Other Business MOTION: Mendez moved and D. Gutierrez seconded that the settlement agreement and release between the City of Yakima and Yakima Neighborhood Health Services be approved, and the City Manager be authorized to execute the settlement agreement and release on behalf of the City of Yakima. The motion carried by unanimous vote. Council Member D. Gutierrez shared her concerns about safety at Miller Park and other parks that are experiencing problems. She would like staff to provide ideas on what other cities are doing to make parks safer. It was Council consensus to ask other committees, such as Parks & Recreation Commission, Council Public Safety and Council Neighborhood and Community Building Committees, to weigh in on this issue and discuss further at the October 4, 2016, Council meeting. 14. Adjournment MOTION: Mendez moved and Cousens seconded to adjourn to the City Council Retreat on September 27, 2016, at 9 a.m. at the City of Yakima University, 421 E Chestnut Ave, Yakima, WA. The motion carried by unanimous vote. The meeting adjourned at 8:15 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY D NCI ►A ►A:ER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR Page 6 of 6 • YAKIMACITY COUNCIL CITY COUNCIL RETREAT September 27, 2016 City of Yakima University, 421 E. Chestnut Ave, Yakima, WA 9 a.m. - 4 p.m. -- MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Holly Cousens, Avina Gutierrez, Dulce Gutierrez and Bill Lover Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee Absent: Council Member Maureen Adkison (excused) 2. 9:00 a.m. to 9:15 a.m. ReviewAgenda City Manager Moor - - ed th with Co - it me changes. 3. 9:15 a.m. to 10:15 m. Bus -t date City Manager Moo review- a ter f the - ; ar g the planne eficit and expected charges for admis• - - - ne aquatic . Couns ber D. Gutie z expressed interest in continuing a conversation with the YMCA regarding the admission fees. Chief Engineer Sheffield and Public Works Director Schafer discussed road improvements and transit service to the SOZO sports center and the YMCA aquatic center. Fire Chief Stewart reviewed fire inspection fees and Community Development Director Davenport talked about planning fees. Scott Schafer, Public Works Director, reviewed utility rates and impacts. Finance & Budget Director Epperson discussed possible revenue options. Council members would like to see a fee comparison study related to codes, planning and utility rate fees with neighboring jurisdictions. It was Council consensus to implement fire inspection fees and to bring back more information on private utility taxes, brokered natural gas utility tax and a Transportation Benefit District, as well as more information on recycling and bundling options. City Manager Moore discussed the ending fund balance and the possibility of layoffs. Council members voiced concerns over layoffs and would like to see other reduction possibilities. 4. 10:30 a.m. to 11:00 a.m. Plaza Update Economic Development Manager Hawkins provided an update on the Plaza issues and discussed combining the various downtown committees, groups and associations into one central committee. Council members discussed parking fee issues. 5. 11:00 a.m. to 12:00 noon Gang Free Initiative City Manager Moore briefed Council on the current contracts related to the Yakima Police Athletic Page 1 of 3 League (YPAL), People for People and the Gang Free Initiative. Council discussed the programs and functions of YPAL and whether the space is being under - utilized. It was Council consensus for City Manager Moore to request input from each individual Council member regarding their vision for YPAL and to notify People for People its contract will not be renewed. 6. 12:30 p.m. to 1:30 p.m. Council Committees Public Works Director Schafer noted the Transit Advisory Committee will fall under the Council Neighborhood and Community Building Committee (NCBC) and the Transit Advisory Committee will take official minutes and provide the agendas to the NCBC. Council members reviewed the Committee structure. It was Council consensus to make the following changes: A. Gutierrez replaces Cousens on the Front Street Association; D. Gutierrez will be the liaison on the Transaction Committee; D. Gutierrez will be the Transit Advisory Committee liaison; Mendez will replace Coffey as Chair of the Public Safety Committee; D. Gutierrez will be the Community Integration Exploratory Committee liaison; A. Gutierrez will be the Ethics & Equal Rights Exploratory Committee liaison; and "emergency management" will be eliminated from the list. Council Member Lover requested the Intergovernmental Committee be renamed to Inter - County Committee and to have it televised on YPAC. Council Member Lover has heard a city employee is asking fire districts for an increase in call- taking fees related to ambulances. City Manager Moore will look into this. City Clerk Claar Tee reviewed the Council Nominating Committee's appointment process. It was Council consensus that when a Council appointed committee vacancy occurs, the entire Council will be notified and the position advertised regardless of whether there are applications on file. Community Develi ment D cti .ort ar - 1r ityAtt ey Watkins reviewed the September 19 016, o •gar. vis . - en for the explo ry committees. Council Member ' - as d if the e any o, -c ns to exampl : A, B, C, E and F, as well as every child being able to walk to a park, trail or public recreation area, as desired goals and outcomes to put on the table for the exploratory committees to vet. There were no objections. Ms. Watkins asked Council members with any additional ideas to email them to Ms. Davenport and they will be added to a list for the next NCBC meeting. Council Member A. Gutierrez suggested one idea would be to make these exploratory committees permanent. It was consensus that Council members email Ms. Davenport their desired outcomes and goals for the exploratory committees. 7. 1:30 p.m. to 2:15 p.m. Homeless Issues Joan Davenport, Community Development Director, reported the City recently received Yakima Valley Conference of Government's draft 5 -year plan. Staff has concerns about the draft and has prepared a letter in response. It was Council consensus to have the Mayor and City Manager sign and send the letter on behalf of the entire Council. Codes Manager Caruso provided an update on the homeless encampment. 8. 2:30 p.m. to 3:00 p.m. Cultural Competency Training This item was postponed. 9. 3:00 p.m. to 3:45 p.m. Council Meetings This item was postponed. 10. 3:45 p.m. to 4:00 p.m. Wrap up -- Debrief Page 2 of 3 Council members stated they felt this was a very productive meeting. 11. Adjournment MOTION: Coffey moved to adjourn to a City Council Executive Session on October4, 2016, at 5 p.m. followed by a City Council Business meeting at 6 p.m. in the Council Chambers. The motion carried by unanimous vote, Adkison absent. The meeting adjourned at 4:07 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR DRAFT Page 3 of 3 11 7 , --- =', UfA i r • \,........9., ' ..w......„ YAKIMACITY COUNCIL October 4, 2016 City Hall -- Council Chambers 5 -6 p.m. Executive Session; 6 p.m. Business Meeting; 6:30 p.m. Public Hearings -- MINUTES EXECUTIVE SESSION 1. Executive Session regarding prospective litigation Roll Call: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Maureen Adkison, Holly Cousens, Avina Gutierrez, Dulce Gutierrez and Bill Lover MOTION: Mendez moved and Cousens seconded to adjourn to Executive Session for up to one hour to discuss prospective litigation. The motion carried by unanimous vote. Executive ' - as journ t 5:55 . . BUSINES - 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Maureen Adkison, Holly Cousens, Avina Gutierrez, Dulce Gutierrez and Bill Lover Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Coffey led the Pledge of Allegiance. 3. Interpreter Services Mayor Coffey announced interpreter services are available. 4. Open Discussion for the Good of the Order A. Proclamations i. Fire Prevention Week Proclamation Mayor Coffey proclaimed October 9 -15, 2016, as Fire Prevention Week and Fire Department Captain Jeff Pfaff accepted the proclamation. B. Presentations / Recognitions / Introductions Page 1 of 7 i. Presentation on Rural Community Development Resources (RCDR) 10 minutes Maria DJ Rodriguez, Executive Director of Rural Community Development Resources, gave a PowerPoint presentation on their services. 5. Council Reports A. Accept Public Safety Committee Meeting Minutes of 3/24/16, 4/28/16, 5/26/16, 6/30/16, and 7/28/16 MOTION: D. Gutierrez moved and Adkison seconded to accept the minutes. The motion carried by unanimous vote. B. Acceptance of Council Nominating Committee minutes from September 22, 28 and 29, 2016, and recommendation of appointments to the Community Review Board, Parks and Recreation Committee and Bicycle and Pedestrian Committee Council Member Lover reported on the Council Nominating Committee meeting. He stated the Committee did not reach consensus for one Bicycle and Pedestrian appointment, and he recommends Darrell Patterson for that position. Council Member A. Gutierrez noted she recommends Ken Jones for the position. After Council discussion, MOTION: Lover moved and A. Gutierrez seconded to a oint Carmela Solorzano to the Co • - e - • •; Sta , ack r ks & Recreation Commiss n and ' lowin ndi I A s to a Bicycle & destrian Advisory Commute Eliss o , - Neil . e, trad Phil Matoon, Michele Ginni : n i • usa ch • cra 1 h otion carrie y unanimous vote. MOTION: A. Gutierrez moved and Cousens seconded to appoint Ken Jones to the Bicycle & Pedestrian Advisory Committee. The motion carried by a 4 - vote with Lover, Adkison and Coffey voting no. MOTION: Cousens moved and Lover seconded to accept the Council Nominating Committee minutes. The motion carried by unanimous vote. Council Member D. Gutierrez reported she would like the Exploratory Committees to officially begin in January due to the upcoming holiday months and the fact that the Committees are for a duration of one year. She suggested the Committees could have an orientation meeting in November. MOTION: D. Gutierrez moved and A. Gutierrez seconded that the Nominating Committee establish a start date at their next meeting. The motion carried by unanimous vote. 6. Consent Agenda Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion Page 2 of 7 without further discussion —see motion directly below.) MOTION: Mendez moved and Adkison seconded to approve the consent agenda. The motion carried by unanimous vote. A. Set date of November 1, 2016, for a closed record public hearing to consider the Yakima Planning Commission's recommendation regarding an application submitted by Khushdip Hans for an 18 -lot preliminary plat, known as Vista Ridge, in the vicinity of S. 72nd Ave & Easy Street B. Resolution authorizing a radio site sublease agreement with New Cingular Wireless PCS, LLC, a Delaware limited liability company for the purpose of leasing available space on the City's Look Out Point radio communications site RESOLUTION NO. R- 2016 -114, A RESOLUTION authorizing the City Manager to enter into a Radio Site Sublease Agreement with New Cingular Wireless PCS, LLC, a Delaware limited liability company for the purpose of leasing available space on the City's Look Out Point radio communications site. C. Resolution authorizing City of Yakima Municipal Court Presiding Judge, on behalf of the City, to execute an I nterlocal Agreement with the Clerk of Superior Court for Yakima County for jury services from May 1, 2015 through September 30, 2016 RESOLUT • , , • R -21 - ' RESO TION kima Municipal Court Pres ng . -, . beha the V o ex to an Interlo I Agreement with the Clerk of S -rior C. f ou . 'ury from 1, 2015 through Septembe 0, 201f D. - aul prizing k Yakim. cipal Court P siding Judge, on behalf of the City, to execute an I nterlocal Agreement with the Clerk of Superior Court for Yakima County for jury services beginning October 1, 2016 through December 31, 2021 RESOLUTION NO. R- 2016 -116, ARESOLUTION authorizing City of Yakima Municipal Court Presiding Judge, on behalf of the City, to execute an Interlocal Agreement with the Clerk of Superior Court for Yakima County for jury services beginning October 1, 2016 through December 31, 2021. E. Resolution authorizing application for funding, accept the funds if offered and execute the necessary agreement for $249,988 in grant funds and $249,988 in loan funds from the Yakima County SI ED Board, the total of which to be contributed to costs of engineering, design and construction of Oak Avenue to support development of the property located between 23 and 26 Avenues RESOLUTION NO. R- 2016 -117, A RESOLUTION authorizing the City Manager to apply for funding, accept the funds if offered and execute the necessary agreement for $249,988 in grant funds and $249,988 in loan funds from the Yakima County SIED Board, the total of which to be contributed to costs of engineering, design and construction of Oak Avenue to support development of the property located between 23rd and 26th Avenues. 7. Audience Participation Page 3 of 7 David Powell, city resident, encouraged the City Council to change Columbus Day to Indigenous Peoples Day in the City of Yakima. Kenneth Ohnemus, homeless encampment resident, stated he is a veteran and has lived in the area off and on since 1981. He asked about the City's plans for the homeless encampment after it closes as not everyone will be housed and many will not go to the Union Gospel Mission. Brian Keyes, homeless encampment resident, stated he is from Texas, moved to Oregon and then Washington State as this state helps homeless with social security benefits. He would like to know where the accountability is with the City taking over the enforcement at the camp. Mr. Keyes reported he would like to be involved in the long -term solutions and asked about the City purchasing bus tickets to send people home. Mayor Coffey commented that the City has no funding or intention of purchasing bus tickets and the City is struggling with solutions to the homeless issue. She reported the Council is encouraging Yakima Valley Conference of Governments to release funding to help with the problem as the City is not in a position to assist. Walt Ranta, city resident, noted he recently visited Missoula, Montana, which has done an amazing job of advertising their community. Kelly Penfold, city resident, stated she works with the homeless and would be happy to provide then • I • rmatio • ll e City. 'U: 'ING 8. Open reco public •ar ! to • uss ri t -of -way vac n in the vicinity of S. 51st Ave.: I - .t. Trevor Martin, Associate Planner, briefed Council on the public hearing, reporting Council received a letter of opposition from John Borton. Mayor Coffey opened the public hearing. Douglas Field, Yakima business owner and Selah resident, spoke in support of the right -of -way vacation. He reported he met with Mr. Borton, who revoked his opposition to this vacation with a handwritten note, which he presented. Justin Howell spoke in favor of the vacation. Mayor Coffey closed the hearing. City Attorney Cutter suggested Mr. Field come forward with a petition that represents the 86 percent of nearby property owners in favor of the vacation and the City would process it for a hearing as normal. This was approved by Council consensus. DEPARTMENT ITEMS 9. Resolution authorizing a Right -of -Way Use Permit for Amalia Vivanco to allow for the placement of a mobile food vendor stand within the public right -of -way adjacent to 702 S 1st Street Trevor Martin, Associate Planner, briefed Council on the right -of -way use permit. The City Clerk read the resolution by title only. Page 4 of 7 RESOLUTION NO. R- 2016 -118, A RESOLUTION authorizing issuance of a right -of -way use permit to allow the placement of a food vendor stand within the public right -of -way along South 1st St. MOTION: A. Gutierrez moved and D. Gutierrez seconded to adopt the resolution. The motion carried by unanimous vote. 10. Resolution authorizing a Right -of -Way Use Permit for F &M Construction to construct an elevated conveyor for boxed fruit above the right -of -way on N. 1st Avenue Eric Crowell, Associate Planner, briefed Council on the right -of -way use permit. The City Clerk read the resolution by title only. RESOLUTION NO. R- 2016 -119, A RESOLUTION authorizing issuance of a right -of -way use permit to allow the construction of an elevated conveyor for boxed fruit above N. 1st Ave. MOTION: Mendez moved and Cousens seconded to adopt the resolution. The motion carried by unanimous vote. 11. Ordinance relating to land use and zoning, amending Yakima Municipal Code 15.09.220 to add "Family Home Child Care Centers" to the definition of "Child Care Centers" for purposes of buffered uses Joan Dave o , m •pme 'recto ne e oun on he ordinance. Jedidiah H, ey, city sip , e as • ► • or The City Cl_ _ _ . the • Jinance - e only. ORDINANCE NO. 2016-017, AN ORDINANCE relating to land use and zoning, amending Yakima Municipal Code Section 15.09.220 to add "Family Home Child Care Centers" to the definition of "Child Care Centers" for purposes of buffered uses. MOTION: Mendez moved and A. Gutierrez seconded to pass the ordinance. The motion carried by a 4 -3 vote, with Cousens, A. Gutierrez and D. Gutierrez voting no. 12. Ordinance relating to land use and zoning, amending Yakima Municipal Code to add the SmaII Convenience Center (SCC) to the list of allowed zones wherein marijuana retailers may operate, as outlined in the Table of Permitted Land Uses found in YMC 15.040.030 Joan Davenport, Community Development Director, briefed Council on the ordinance. The City Clerk read the ordinance by title only. ORDINANCE NO. 2016-018, AN ORDINANCE relating to land use and zoning, amending Yakima Municipal Code to add the SmaII Convenience Center (SCC) to the list of allowed zones wherein marijuana retailers may operate, as outlined in the Table of Permitted Land Uses found in Section 15.04.030. MOTION: A. Gutierrez moved and Cousens seconded to pass the ordinance. The motion carried by a 4 -3 vote, with Adkison, Lover and Mendez voting no. Page 5 of 7 CITY MANAGER UPDATE 13. Status of the City of Yakima Hazard Mitigation Plan Charles Erwin, Emergency Management Analyst, briefed Council on the City's Hazard Mitigation Plan. 14. Informational item regarding addressing public notice concerns for franchised private utility projects City Engineer Sheffield briefed Council on the notification process for excavation and other utility permits. 15. Other Business Assistant Mayor Mendez requested Council to approve a letter of support for the Yakima Housing Authority's Homeless Veterans Project. MOTION: Mendez moved and D. Gutierrez seconded that the City Council present a letter of support for the Homeless Veteran's project for the Yakima Housing Authority. The motion carried by unanimous vote. Council Member Cousens would like to address Mr. Powell's request to change Columbus Day to Indigenous Peoples Day in the City of Yakima. MOTION: Cousens moved and Mendez seconded to direct staff to look into what other cities did to change Columbus Day to Indi 'eop - - - h the i t for e. Council Member D . utierr o Colu i us 1 on M day so this Id be for next year. MOTION: • usen • en on 'thdr the motion. The motion car d by u i us v. Council Member Lover noted this should be brought back at the next Council meeting in order for staff to review and the public to comment. After further discussion, MOTION: Cousens moved and Mendez seconded to change Columbus Day to Indigenous Peoples Day. The motion carried by a 5 -2 vote with Adkison and Lover voting no. City Manager Moore reported staff will bring back a resolution at the next meeting formalizing this action. Council Member D. Gutierrez stated at the last meeting she brought up safety concerns regarding Miller Park. After further discussion, MOTION: D. Gutierrez moved and A. Gutierrez seconded that Council evaluate the quality of Miller Park including, but not limited to, its design, programming, maintenance and citizenship involvement for the next agenda for an ongoing conversation. The motion carried by unanimous vote. 16. Adjournment MOTION: Mendez moved and Cousens seconded to adjourn to the next Council Business Meeting on October 18, 2016, at 6 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote. The meeting adjourned at 7:50 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY Page 6 of 7 COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR DRAFT Page 7 of 7 y f ti l' y1:" / -r IF • EI: : YAKIMACITY COUNCIL SPECIAL MEETING October 7, 2016 Convention Center, South Ballroom, 10 N. 8th Street, Yakima 1 p.m. -- MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Maureen Adkison, Avina Gutierrez and Bill Lover Absent: Council Members Holly Cousens (excused) and Dulce Gutierrez (excused) Staff: City Manager Moore and City Attorney Cutter 2. Economic Development Progress Presentation Mayor Coffey brief . - - - ced - - -.- t of the - ecial resentation of Phase 1 of the Cit econ. 'ic 1 velop t str. l plan ocess. Mayo offey introduced Allison Larsen, Principal o adZo, • - -d er . .c de ntfirm ading the City's economic develop ent str- .i. an . 'cess Ms. Larsen review... • s dat- he has -d durin. ' e 1 of the Ci economic development strategic plan process. Audience comments: Nick Hughes, city resident, stated he believes that the "human capital" grade given to Yakima by Allison Larsen is likely too high. Mr. Hughes perceives that Yakima has a large population of lower- skilled workers. Mr. Hughes believes a solution to the large population of lower - skilled workers is to diversify Yakima's economy; Carole Folsom -Hill, city resident, noted she appreciated the information and agreed that to be successful, the economic development strategy for the community must be led by the City of Yakima. 3. Adjournment MOTION: Coffey moved to adjourn to the next City Council Business meeting on October 18, 2016, at 6 p.m. in the Council Chambers. The motion carried by unanimous vote. The meeting adjourned at 3:05 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE Page 1 of 2 COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR DRAFT Page 2 of 2 11 7, r UfA r l . \ YAKIMACITY COUNCIL October 18, 2016 City Hall -- Council Chambers 5 -6 p.m. Executive Session; 6 p.m. Business Meeting -- MINUTES EXECUTIVE SESSION 1. Executive Session to review the performance of a public employee ROLL CALL: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Maureen Adkison, Holly Cousens, Avina Gutierrez, Dulce Gutierrez and Bill Lover MOTION: Mendez moved and D. Gutierrez seconded to adjourn to executive session for up to one hour to review the performance of a public employee. The motion carried by unanimous vote. Executive ' - as journ t 5:47 . . BUSINES - 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Maureen Adkison, Holly Cousens, Avina Gutierrez, Dulce Gutierrez and Bill Lover Staff: City Manager Moore, City Attorney Cutter and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Coffey led the Pledge of Allegiance. 3. Interpreter Services Mayor Coffey announced interpreter services are available. 4. Open Discussion for the Good of the Order 5. Council Reports City Manager Moore reported the City recently received comments from an Uber representative on the draft ordinance. He suggested postponing item 11 to give staff and the Taxi Cab representatives time to review the information. Mr. Moore also noted he has not heard back from the Yakama Tribe regarding item 12, renaming Columbus Day to Indigenous Peoples' Day, and suggested this item also be postponed. After discussion, it was Council consensus to postpone both agenda items. Page 1 of 7 A. Acceptance of Council Public Safety Committee minutes of 8/25/16 MOTION: Mendez moved and D. Gutierrez seconded to accept the Council Public Safety Committee meeting minutes. The motion carried by unanimous vote. 6. Consent Agenda Mayor Coffey referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. Item 14 (now 6K) was added to the consent agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion —see motion directly below.) MOTION: Mendez moved and Adkison seconded to approve the consent agenda. The motion carried by unanimous vote. A. Approve payment of disbursements for the period September 1 – 30, 2016 B. 3rd Quarter 2016 Accounts Receivable Status Report C. 3rd Quarter 2016 Claim Report and Resolution authorizing and approving 3rd Quarter 2016 claims activity RESOLUTION NO. R- 2016 -120, A RESOLUTION accepting and approving the 3rd Quarter 20 • Rep • • • • - City of .kima. D. ' •ject p ion an• ontr cep ce for Grani Construction impany 'r . S. • & ive Si I (Standard Motion V- : ccep e •ject , • a. • E. Project Completion and Contract Acceptance for KRCI, LLC - Project 2344 Lincoln Avenue Corridor Safety (Standard Motion V -B- Accept the project and approve) F. Resolution authorizing the Chief of Police of the City of Yakima to execute an I nterlocal Agreement with the Washington Traffic Safety Commission for funding traffic safety emphasis patrols RESOLUTION NO. R- 2016 -121, A RESOLUTION authorizing the Chief of Police of the City of Yakima to execute an I nterlocal Agreement between the City of Yakima Police Department and the Washington Traffic Safety Commission for funding traffic safety emphasis patrols. G. Resolution authorizing the Chief of Police of the City of Yakima to execute an Interlocal Agreement with the Washington Traffic Safety Commission for funding a law enforcement liaison RESOLUTION NO. R- 2016 -122, A RESOLUTION authorizing the Chief of Police of the City of Yakima to execute an I nterlocal Agreement Between the City of Yakima Police Department and the Washington Traffic Safety Commission for funding a Law Enforcement Liaison. H. Resolution authorizing professional service contracts with Gary Cuillier as the Page 2 of 7 City of Yakima Hearing Examiner and Patrick Spurgin as the Examiner Pro -Tem RESOLUTION NO. R- 2016 -123, A RESOLUTION authorizing the City Manager of the City of Yakima to execute a Hearing Examiner's Professional Service Contract for Gary Cuillier and a Hearing Examiner Pro -Tem Professional Service Contract for Pat Spurgin to have retroactive effect beginning January 1, 2016, in order to provide for these necessary professional services on behalf of the City. Resolution authorizing the execution of Supplement No. 2 to the Professional Services Agreement with Maul Foster Alongi, not to exceed $54,100, for post interim action services required for the former Tiger Oil site located at 2312 West Nob Hill Boulevard RESOLUTION NO. 2016-124, A RESOLUTION authorizing the execution of Supplement No. 2 to the Professional Services Agreement (Contract No. 2014 -180) with Maul Foster Alongi (MFA)., not to exceed $54,100, for post interim action professional services required for the former Tiger Oil Site located at 2312 West Nob Hill Boulevard. J. Resolution authorizing a grant agreement for $49,926.53 in State of Washington Heritage Capitol Projects grant funding for the Yakima Valley Trolley Capitol Improvement Project RESOLUTION NO. R- 2016 -125, A RESOLUTION authorizing the City Manager to execute grant agreement for $49,926.53 in State of Washington Heritage Capitol Projects grant funding for the Yakima Valle Trolley Capitol Improvement Project. K. ' t date N. -mber 20 a pu c hearing on: . Proposed 2017 ' 'venue d - - - e B . - ' 1r th Yakim ith a second public aring o v he • mb - 20 P posed 2017 venue Sources and 1 Is - ion Legi o •ertaini t d Valorem ( operty) Taxes to be levies or collection in 20 7. Audience Participation Steve Hill, city resident, urged Council members to reach out to organizations to help make decisions on the homeless issue. DEPARTMENT ITEMS 8. Information regarding refuse and recycling Scott Schafer, Public Works Director, briefed Council on the refuse and recycling information. He stated there is currently no market for recycled materials; therefore, the cost to implement a recycling program would be expensive and there is no funding available. Loretta Zammarchi, Refuse and Recycling Manager, discussed her efforts to obtain grant funding, which is limited. She suggested, if there is interest in beginning a recycling program, that staff would need Council support and would need to be prepared with a business model. Bob West, city resident, stated he worked on an initiative about 40 years ago that failed but Page 3 of 7 would have placed a $.05 deposit on beverage containers, which other states have successfully done to reduce waste. He suggested the City implement a deposit on beverage containers if possible. 9. Resolution setting Yakima Transit's Disadvantaged Business Enterprise program goals City Manager Moore reported the information in the agenda packet for this item was outdated and current information has been distributed to Council. Alvie Maxey, Transit Manager, briefed Council on the item. The City Clerk read the resolution by title only. RESOLUTION NO. R- 2016 -126, A RESOLUTION setting Yakima Transit's Disadvantaged Business Enterprise Program goal. MOTION: Cousens moved and A. Gutierrez seconded to adopt the resolution. The motion carried by unanimous vote. 10. Resolution authorizing an agreement with Hogback Development Company, LLC and Stephens and Sons Construction, Inc. for development, maintenance and use of Rosalma Garden Club Park (located @ South 16th Ave. and Tieton Drive) Ken Wilkinson, Parks and Recreation Manager, briefed Council on the item and shared his appreciation for Hogback Development and Stephens and Sons Construction for their donations. Liz Pomer• with Hi b. Dev- . me Ste ns and Son Constructi• expre- -d -Inks t. •, for them help with this park. The City CI_ _ _. he r_ ,olution _ e only. RESOLUTION NO. 2016-127, A RESOLUTION authorizing the City of Yakima to accept the donation of materials and labor and enter into an Agreement with Hogback Development, LLC and Stephens and Sons Construction, Inc., for development and use of the Rosalma Garden Club Park to enhance the park by providing plants, and doing the work necessary for planting and establishing a pathway, among other improvements, to the Park. MOTION: Mendez moved and Cousens seconded to adopt the resolution. The motion carried by unanimous vote. 11. Ordinance amending YMC 5.78 addressing vehicles for hire and establishing regulatory provisions for Uber and other transportation network companies This item was postponed. CITY MANAGER UPDATE 12. Resolution changing the name of Columbus Day to Indigenous Peoples' Day in the City of Yakima This item was postponed. Page 4 of 7 13. Resolution revoking permission of any kind, express or implied, given by the Yakima City Council to allow the use of the City -owned parking lot on the Southeast corner of East Walnut Street and South Third Street in Yakima, for a temporary encampment, effective November 18, 2016 Sara Watkins, Senior City Attorney, briefed Council on the resolution. Audience comments: Pam Olsen, city resident, spoke against closing the homeless encampment and suggested the old juvenile facility would be a great place to house the homeless. Ken Jones, City resident and member of the faith community, spoke about the churches opening their doors for winter weather shelters for the homeless and is concerned about closing the encampment when there is not enough room at the shelters. Steve Hill asked where the Council's advisory committee is to help work through these issues. He suggested a citizen group to be a buffer with Council and the homeless. He also questioned whether the City has the authority to close the encampment. Assistant City Attorney Watkins reported that the City has the authority to close the homeless encampment. Annette Rodriquez, Yakima Neighborhood Health Services (YNHS), thanked the City of Yakima for the support and stated they have been working with the City to keep the people at the encampment safe. She does not believe there will be enough capacity to provide space for the homeless during the cold weather months. She noted YNHS will have a daytime warmin• center at the Depot upon funding from YVCOG. Rick Phillip Union is ■ , rep - they currently a lable to house up to 260 peopl: and are th _ — of b • • .om rm res ential units, which should be ne by • fi of ths ear v • - th have over 1 beds available and two day ro• or n and • - r wome bathrooms d showers. They serve breakfast, two lunches and two dinners each day and provide clothing and basic needs. The only people they turn away are those legally identified as sexual predators. They cannot accept pets, other than service animals; however, there is a small area pets can temporarily be placed while a person comes in to eat. They do not allow drugs and there is a requirement to respect the rights of others. They have volunteer recovery programs and a faith based program available but there is no requirement to attend the services in order to stay at the Mission, although chapel services do take place in the day rooms. Joe Caruso, Codes Manager, report he is notifying the encampment residents that they need to begin preparing for closure of the encampment on November 18 and if they choose to take advantage of the cold weather shelters, they will only be able to bring a tote of belongings. Council Member Lover noted the juvenile facility is owned by Yakima County. Mayor Coffey asked if any citizens have been attending the Yakima County Commissioner meetings to request their help in releasing funds from YVCOG to help with the homeless. She reported the City is doing absolutely all they can, yet continues to be criticized. Council Member D. Gutierrez stated there is a very diverse group of people all living near each other at the encampment and is concerned for their safety. Mayor Coffey requested the City Manager research obtaining the property tax money Page 5 of 7 generated by city residents under E2SHB2163 and SHB2060 that is distributed to Yakima County and YVCOG. Assistant Mayor Mendez asked about utilizing that funding in order to establish a City Human Services department. After Council discussion, MOTION: Mendez moved and Cousens seconded to direct staff to look into creating our own human services department and accessing the 2163 funding at YVCOG. MOTION: Coffey moved and D. Gutierrez seconded to amend the motion to say accessing the funding from 2163 and 2060 to come from the State to the City of Yakima for the City of Yakima filing fees. The motion to amend carried by a 6- 1 vote, Lover voting no. The amended motion carried by a 6 -1 vote, Lover voting no. The City Clerk read the resolution by title only. RESOLUTION NO. R- 2016 -128, A RESOLUTION revoking permission of any kind, express or implied, given by the Yakima City Council to allow the use of the City -owned parking lot on the Southeast corner of East Walnut Street and South Third Street in Yakima, for a temporary encampment, effective November 18, 2016. MOTION: Mendez moved and Adkison seconded to adopt the resolution. The motion carried by a 4 -3 vote, Lover, Mendez and Cousens voting no. MOTION: D. Gutierrez moved and Cousens seconded to bring back the camping ordinance for revision and discussion at the next Council meeting. MOTION: Cousens .nd ' - z sec • • ed to to include the hours of • miss e ' mpin• he A to a nd carried b unanimous vote. The motion as . ended :rr - - - 1 vo' 'son . Cou it Member Adkison stated she conce -d sou - eff: •ul ave on the C 's parks. 14. Report on ,_ _ _ -gars g equit _ _ _essmen Joan Davenport, Community Development Director, briefed Council on the response to the equity assessment petition. Rogelio Montes and Felicity Farias, city residents, read a letter stating the City is not doing the type of equity study they had in mind. Additionally, they feel the City is not discussing Miller Park, is not installing more street lights in dark neighborhoods, and is not discussing the amount of funding necessary and where the money will come from for their requests. They reported they will be responding in more detail and will be taking action to get the City to take their request more seriously. Council Member D. Gutierrez stated this is a work in progress, is only getting started and she appreciates their points and passion. She reported Miller Park is next on the agenda and will be discussed in more detail. 15. Miller Park Update Parks & Recreation Manager Wilkinson briefed Council on the history of Miller Park and possible options related to public safety ordinances. Council Member A. Gutierrez requested a similar report on Martin Luther King Park. After Council discussion, MOTION: D. Gutirrez moved and Mendez seconded to have a study session on Page 6 of 7 Miller Park. The motion carried unanimous vote. 16. Other Business Council Member D. Gutierrez asked Senior Assistant City Attorney Harvey to provide an update on the mentor /mentee program. Ms. Harvey, reported she and Council Member D. Gutierrez have been making progress on the mentorship with high school students and have met with various members of the school districts in our valley. She reported it has been well received and is pleased to have a partnership with the Yakima School District. 17. Adjournment MOTION: Mendez moved and D. Gutierrez seconded to adjourn to the October 24, 2016, City Council Study Session at 9:30 a.m. at City Hall. The motion carried by unanimous vote. The meeting adjourned at 8:42 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: DRAFT CITY CLERK MAYOR Page 7 of 7 7,1 CNV YAKIMACITY COUNCIL STUDY SESSION October 24, 2016 City Hall -- Council Chambers 9:30 a.m. -- MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Maureen Adkison, Avina Gutierrez, Dulce Gutierrez and Bill Lover Staff: City Manager Moore, Finance & Budget Director Epperson, Public Works Director Schafer, Community Development Director Davenport, Economic Development Manager Hawkins and City Clerk Claar Tee Absent: Council Member Holly Cousens (excused) 2. Overview of pre inary - 17 udget inclu • •ssibl revenue opti s Mayor Coffey s ed ther .r: o • is h: -t f audience co ents on November 15, . • -. 'ec ber • '0 at 6:3► City Manage oore reported staff has brought bac recommen. ations from e Septem. er 27, 2016, Ci y Council Retreat for further discussion, as well as an overview of the 2017 budget. Finance Director Epperson gave a PowerPoint presentation on the preliminary 2017 budget. Public Works Director Schafer provided an overview of Water, Wastewater, Stormwater and Refuse utility budgets. Joan Davenport, Community Development Director, provided information on planning, zoning and land use fees as compared to other nearby jurisdictions. Sean Hawkins, Economic Development Manager, gave a report on special event fees. Council Member D. Gutierrez asked staff to bring back a spreadsheet on special events held in Yakima and the cost associated with each event. Council discussed the possibility of having two different permits, or a sliding scale, based on the number of people attending the event, how much staff time would be needed and if power would be required. City Manager Moore and Finance & Budget Director Epperson provided information on new or enhanced revenue options. Council members requested the following be brought back during budget study sessions: a list of projects that would qualify under a Transportation Benefit District (TBD), what level of general fund relief is possible, the list of projects and status of projects that were on the previous TBD, prioritization process for Transportation Improvement Program and utility taxes imposed by Union Gap and Spokane. City Manager Moore noted in the interest of time, there is information in the agenda packet related to sales tax trends for Council review. He discussed options for the Washington Fruit Community Center (formerly YPAL) and issues with Miller Park. It was Council consensus to bring YPAL contract issues to the next Council Public Safety Committee meeting related to Miller park safety collaboration and including an early learning center. After Council discussion, MOTION: Mendez moved and Adkison seconded to have a contract with YPAL for the year 2017 with the same amount of funding as this year. The motion carried by a 6- 0 vote, Cousens absent. MOTION: D. Gutierrez moved and Mendez seconded that the Council Public Safety Committee discuss and make recommendations for deliverables from YPAL. The motion carried by a 6 -0 vote, Cousens absent. 3. Other business None. 4. Adjournment MOTION: Mendez moved and Adkison seconded to adjourn to a Council Study Session on November 1, 2016, at 9 a.m. in the Council Chambers. The motion carried by unanimous vote, Cousens absent. The meeting adjourned at 11:48 a.m. CERTIFICATION READ AND CERTI - D AC • OUNCI L M BER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR