HomeMy WebLinkAbout09/27/2016 06 Council CommitteesBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDASTATEMENT
Item No. 6.
For Meeting of: September 27, 2016
ITEM TITLE: 12:30 p.m. to 1:30 p.m. Council Committees
SUBMITTED BY: Cliff Moore, City Manager
Sonya Claar Tee, City Clerk
Randy Beehler, Communications and Public Affairs Director
SUMMARY EXPLANATION:
a. Review Council Member Lover's August 11, 2016 letter to Council
b. Review current committee structure and assignments
c. Council committee list
d. Council Committee Process Manual
e. Review Nominating Committee process and requirements of boards, commissions and
committees
f. Exploratory Committees
i. Vision statements
ii. Policies & Procedures for Ethics & Equal Rights Committee
iii. Policies & Procedures for Community Integration Committee
iv. Review list of applications for Exploratory Committees
g. Transit Committee
h. Application form
i. Seattle Social Justice Initiative, Benita Horn presentation and handouts
j. Council discussion and direction to staff
ITEM BUDGETED:
STRATEGIC PRIORITY:
APPROVED FOR ,,.
SUBMITTAL: '°City Manager
STAFF RECOMMENDATION:
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description
Upload Date
Type
D
memo from councilman Lo
911212016
Cmer Memo
D
boards and commissions
911212016
(Coer Memo
D
Council Committee list
9/2012016
Co%er Memo
D
committee process manual
9/12/2016
Cowr Memo
D
appointment process
9120/2016
Go Memo
D
board requirements
911912016
Cowr Memo
D
vision exploratory committees
9/1912016
Cowr Memo
D
ethics and equal rights
9112/2016
Ca Memo
D
community integration policy
9/1212016
Co%er Memo
D
names of applicants
9121/2016
(Coer Memo
D
Transit Committee memo
9/2012016
Co%er Memo
D
application
9/12/2016
Coxer Memo
D
Benita Hom
9121/2016
Go Memo
M
CC: Members of the Yakima City Council
City Manager
City Clerk
From: Bill Lover, Council member and Partnership Committee Chair
PRIORITY:
PRIORITY:
PRIORITY:
PRIORITY:
PRIORITY:
Economic Development
Neighborhood & Community
Public Safety
Partnerships
Intergovernmental
Building
Staff Rep: Sean
Staff Rep: Joan
Staff Rep: Chief Rizzi
Staff Rep: Randy
Staff Rep: Randy
1 Kathy Coffey (Chair)
1 Dulce Gutierrez (Chair)
1 Kathy Coffey (Chair)
1 Bill Lover (Chair)
1 A. Gutierrez
2 Avina Gutierrez
2 Carmen Mendez
2 Carmen Mendez
2 Maureen Adkison
2 Kathy Coffey
3 Holly Cousens
3 Avina Gutierrez
3 Dulce Gutierrez
3 Holly Cousens
3 Carmen Mendez
Alt. Maureen Adkison
Alt. Holly Cousens
Alt. Bill Lover
Alt. Avina Gutierrez
Alt. Holly Cousens
4th Thursday at 1:30 p.m.
Committee Assignments
N. 1st Street oversight
Downtown
Mill site oversight
Airport
Board Appointed
Yakima Valley Tourism - Adkison
YCDA /New Vision - A. Gutierrez
SIED Board - Coffey
Westside Merchants - Cousens
Chamber of Commerce -
Coffey
Public Facilities District - Coffey
Planning Commission -
A. Gutierrez
Lodging Tax Advisory Committee -
Coffey
Capitol Theatre Board - Adkison
Sports Commission - Cousens
Hotel / Motel Commission - Coffey
Front Street Assn - Cousens
3rd Thursday at 2:00 p.m.
Committee Assignments
Transportation
Neighborhood Development
Board Appointed
Homeless Network - Mendez
Parks & Recreation Commission - D.
Gutierrez
Southeast Community Center - A.
Gutierrez
Ethics and Equal Rights -
Community Integration -
TRANS - Action -
Bike / Fed - Mendez
Historic Preservation -
A. Gutierrez
4th Thursday at 3:00 p.m.
Committee Assignments
Police /Fire
Gang Free Initiative
Board Appointed
County Gang Commission - Mendez
Yakima Valley EMS Board - Mendez
YPAL Board - D. Gutierrez
911 Administration Board - Mendez
Police & Fire Pension - Coffey
Emergency Mgmt. -
Yakima County EMS - Mendez
Fri at 11:00 a.m. when needed
Committee Assignments
Legislative - Adkison
Nominating -(A. Gutierrez for Adkison)
Board Appointed
Arts Commission - Adkison
Harman Center Board - Adkison
Yakima Regional Clean Air - Lover
Yakima River Basin - Lover
Fish & Wildlife Board - Cousens
Greenway Board - Cousens
Sister City - Adkison
YVCOG - Adkison
Board of Health - Adkison
OIC Board - Adkison
Solid Waste Advisory - Lover
Yakama Nation - A. Gutierrez
TBD
Committee Assignments
Intergovernmental
CITY OF YAKIMA
COUNCIL COMMITTEES
(revised 3/24/16)
Public Safety Committee
Economic Development Committee
Neighborhood & Community Building Committee
Partnership Committee
Intergovernmental Committee
4t" Thurs @ 3:00 pm
Chair: Coffey
* Televised
Mendez
D. Gutierrez
(Alt) Lover
4t" Thurs @ 1:30 pm
Chair: Coffey
* Televised
A. Gutierrez
Cousens
(Alt) Adkison
3rd Thurs @ 2:00 pm
Chair: D. Gutierrez
* Televised
Mendez
A. Gutierrez
(Alt) Cousens
Fri @ 11:00 am (as needed)
Chair: Lover
* Televised
Adkison
Cousens
(Alt) A. Gutierrez
TBD A. Gutierrez
Coffey
Mendez
(Alt) Cousens
Yakima City Council Appointees to
Other Boards, Committees. Commissions. Task Forces. etc.
Yakima County Gang Commission
Westside Merchants Committee
Front Street Committee
Yakima Valley Tourism
Board of Directors
Public Facilities District (ex- officio member)
Sports Commission
Hotel /Motel Commission /TPA
1
Bimonthly @ 2:00 p.m. Mendez
As needed Cousens
2nd Thur at 9:00 Cousens
North Town
Bimonthly 4t" Wed @ Noon Adkison
Convention Center
Qtrly Last Thur. of month Coffey
Convention Center
Qtrly 4t" Tuesday Cousens
Varies
3rd Tuesday of month Coffey
Va ri es
Lodging Tax Advisory Committee
As needed
Coffey
Capitol Theatre Board
4t" Mon @ noon
Adkison
Capitol Theatre
Harman Center Board
2nd Thurs @ 1:00 p.m.
Adkison
Harman Center
Yakima Greenway Foundation
4th Mon @ noon
Cousens
Greenway Visitors Ctr.
YCDA Board of Directors
2nd Thurs @ 5:30 pm
A. Gutierrez
YCDA/New Vision
Supporting Investments in
Quarterly
Coffey
Economic Diversification Board (SIED)
New vision
Morelia Sister City Committee
1St Fri @ 8:00 am
Adkison
CED Conf. Room
Yakima Police Athletic League
3rd Wed @ 12:00 pm
D. Gutierrez
PAL Center
TRANS- Action
4th Wed @ 2:00 pm
Coffey
Yakima Valley Conference
3rd Mon @ 1:30 pm
Adkison
of Governments (YVCOG)
YVCOG Office
Executive Board
Yakima Valley OIC
3rd Wed @ 12:00 pm
Adkison
Yakima Clean Air Agency Board
2nd Thur @ 1:30 pm
Lover
Council Chambers
Yakima County Board of Health
4t" Wed @ 8:30
Adkison
Yakima County Solid Waste Advisory Committee
As needed
Lover
Local Emergency Planning Committee As needed A. Gutierrez
(Directed by Congressional action in 1986)
Yakima Basin Fish & Wildlife Recovery Board Varies Cousens
(Dave Brown is also on the board)
Yakima Basin Joint Board Varies Lover
(Dave Brown is also on the board)
Other Boards, Committees, Commissions, Task Forces. etc.
City Council Appoints to
Parks & Recreation Commission
Yakima Planning Commission
2
2"d Wed @ 5:30 pm Liaison: D. Gutierrez
Council Chambers
2nd & 4t" Wed @ 3:00 pm Liaison: A. Gutierrez
Council Chambers
Historic Preservation Commission
Arts Commission
Southeast Community Center
(Jan., April, July, Oct.)
Bike /Ped Committee
Ethics and Equal Rights Exploratory Committee
Community Integration Exploratory Committee
4t" Wed @ 5:30 pm Liaison: A. Gutierrez
Council Chambers
3rd Wed @ 3:30 pm Liaison: Adkison
2nd Floor Conference Room
Qtrly 4t" Tue @ 12:00 pm Liaison: A. Gutierrez
SE Community Center
TBD Liaison: Mendez
TBD Liaison: Mendez
TBD Liaison: Mendez
Filled by Mayor (or Mayor's Designee
Yakama Nation Community
Annually
A. Gutierrez
Contribution Committee
Greater Yakima Chamber of Commerce Board
Quarterly
Coffey
Chamber of Commerce
Fire Relief & Pension Board
2nd Mon @ 9:15 am
Coffey
(Elected official designee per RCW)
Human Resources
Board of Volunteer Firefighters
As needed
Coffey
Board of Volunteer Police
As needed
Coffey
Police Relief & Pension Board
2nd Mon @ 8:30 am
Coffey
(Elected official designee per RCW)
Human Resources
Yakima Valley Emergency
Quarterly @ 9:00 am
Mendez
Medical Services Board
EMS Office
911 Admin. Board
Quarterly
Mendez
Yakima County EMS & Trauma Care Council
Bimonthly @ 1:30 pm
Mendez
Varies
State Boards, Committees. Commissions. etc.
AWC Legislative Committee
,C]
Adkison
City of Yakima
129 North 2nd Street
Yakima, WA 98901
COUNCIL
COMMITTEE
PROCESS MANUAL
Adopted June 14, 2016
COUNCIL COMMITTEE PROCESS MANUAL
Table of Contents
Topic PaC
Legislative Process ................................................................... ............................... 1
Council Committees Overview ................................................. ............................... 2
Responsibilities and Expectations ............................... ............................... 3
CouncilCommittees ................................................................ ...............................
Economic Development Committee .................... ............................... 5
Public Safety Committee .................................. ............................... 5 -6
Neighborhood & Community Building Committee .. ............................... 6 -7
Partnership Committee .................................... ............................... 7
1 - LEGISLATIVE PROCESS
The first step in the legislative process is to determine whether the issue is policy -
related or administrative. Administrative issues do not require Council action and are not
necessary to bring forward to committee or study session. Following is a table that
delineates some policy and administrative matters. Please consult the appropriate staff
liaison or the City Manager's Office for assistance. (Refer to City Charter for description
of Mayor, Assistant Mayor, and Council members' roles and responsibilities.)
Policy vs. Administration
POLICY
ADMINISTRATIVE
Enact a budget.
Propose budget. Spend within budgetary limits.
Define the powers, functions, and duties of
officers and employees.
Fill positions consistent with local ordinances, etc.
Fix the compensation of officers and employees.
Administer payroll consistent with budget and
compensation plan adopted by Council.
Establish retirement and pension systems.
Administer pension and retirement plans.
Adopt ordinances regulating local affairs.
Implement and enforce ordinances.
Set fines and penalties for violation of ordinances.
Collect fines and enforce penalties.
Enter into and approve contracts over the bid limit.
Propose, manage, and enforce contracts. Enter
into contracts and approve contracts up to bid
limit.
Regulate the acquisition, sale, ownership and
other disposition of real property.
Negotiate terms of acquisition and sale of real
property; carry out acquisitions and sales.
Decide which governmental services will be
provided; adopt budgets for their provision.
Oversee the day -to -day operation of programs
and services.
Establish public utilities.
Manage provision of utility services.
Grant franchises for the use of public rights -of-
way.
Enforce terms of franchise agreements.
License for the purpose of revenue and
regulation.
Collect taxes and user fees.
Set tax rates and user fees consistent with state
laws.
Collect taxes and user fees.
Approve claims against the city above $50,000.
Settle claims below $50,000; propose settlement
of claims; pay claims.
Enter into agreements to accept grants and gifts.
Propose grant agreements and carry out terms.
Page 1
2 - COUNCIL COMMITTEE OVERVIEW
Council committees will consist of three members and an alternate. The Council shall
select committee assignments every two years. Each committee elects a chair at the
first meeting. The committees do not have power or authority to commit the City or to
take any binding action on behalf of the whole Council. Committee reports and minutes
are provided to the Council in Council agenda packets.
Functions and Purpose of Council Committees:
❑ The Council Committees shall provide a link between the Council and City
departments and other bodies responsible for the implementation of Council
policies and plans.
❑ The Council Committees shall serve as the primary mechanism of
communication and support between the Council and other bodies, and thus
inform the Council of pertinent information related to the function of these other
bodies.
❑ The Council Committees shall provide a means for monitoring the
implementation of Council policies and plans, and for identifying needs for new
policies.
❑ The Council Committees shall provide a structure for communication among
City departments and for the integration of services across departments.
❑ Council Committees express their actions as recommendations to the Council
as a whole. No activity of a Council Committee may serve to limit information
reaching the Council in a timely way, or to substitute its judgment for the actions
of the Council as a whole.
❑ When needed, Council Committees will review proposed ordinances and
resolutions referred to them and make recommendations regarding their adoption
to the City Council.
❑ Receive briefings from assigned citizen Committees, Boards and Commissions
and ensure work plan alignment with that of City Council Strategic Goals and
Priorities.
Page 2
Referral to a committee
When new programs, policies, or funding requests are presented to the City
Council, the Council may suggest that the item be referred to a Committee for
further analysis.
Council Committee Recommendations
Council committee recommendations will be presented to the full Council by the
respective Committee Chair. Usually, the committee chair will report the
committee's findings during member reports at the Council meeting, or findings
may appear as an action item on the consent calendar. If an item does not have
a unanimous recommendation from the committee, it shall not be placed on the
Council's consent calendar. A Council committee chair may request that a
specific item from the committee be placed on the Council's agenda as an "Other
Business" item, even if committee support is unanimous. When a committee
recommendation is forwarded to the Council for action, the staff (transmittal)
report will include an explanation from the committee chair of the Committee's
rationale for its recommendations. The rationale will be presented in a
designated area on the transmittal ( "staff ") report.
Who can speak at Committee meetings?
Members of the public have the right to speak at meetings of the Committee in
order to give members of the public an opportunity to make their views known
directly to the Committee.
Are meetings recorded?
All meetings of the Committee are recorded, both audio and visual for good
practice. The recordings will be retained and available for use in accordance
with state rules and regulations.
4 - RESPONSIBILITIES &EXPECTATIONS
Responsibilities & Expectations of Committee members:
• Understand the committee's advisory relationship to Council.
• Strive to attend all scheduled meetings.
• Prepare for meetings by reading agendas and any background information
supplied prior to the meeting.
• Actively participate in the discussion and decision making process.
• Be open minded and allow for a variety of opinions to be heard.
• Respect committee members, speakers, guests, and staff.
• Maintain a high degree of professionalism.
• Ask questions and seek clarification through the staff.
Page 3
• Respect that the full Council may disagree with Committee actions, proposed
policy, and recommendations.
• If a Committee member is unable to attend a meeting, notify the Assistant to the
City Manager so the alternate can attend in his or her place.
Responsibilities & Expectations of the Chair:
• Facilitate the meeting by identifying the order or proceedings and speakers.
• Ensure active participation by all Committee members.
• Maintain decorum and ensure fairness and accountability.
• The Chair has no authority to make decisions on his or her own. He or she can
only run a meeting in a fair and efficient manner.
• Assist staff liaison when possible or when requested.
Responsibilities & Expectations of the staff liaison:
• Provide administration to the Advisory Committee.
• Prepare meeting agendas, minutes, and provide supporting documentation as
required.
• Remain impartial to all committee members.
• Do not participate in voting; the staff liaison is not a Committee member.
• Be mindful of any recommendations proposed by the Committee.
5 - COUNCIL COMMITTEES
Council committees will consist of the four committees listed below. The committees, as
noted below, have specified legislative oversight responsibilities, but do not have power
or authority to commit the City or to take any binding action on behalf of the whole
Council.
❑ Economic Development
❑ Public Safety
❑ Neighborhood & Community Building
❑ Partnership
Page 4
ECONOMIC DEVELOPMENT COMMITTEE PURPOSE
The Economic Development Committee shall provide oversight and guidance related to
Economic Development.
Policies, issues, programs and services may include but are not limited to:
• Business climate policies and processes.
• Capital projects planning and development (not right of way).
• Downtown parking.
• Economic development and redevelopment issues and opportunities.
• Events, festivals, and special events.
• North 1St Street oversight.
• Development of the former Boise Cascade Mill Site.
• Airport improvements and marketing.
Council Membership: Coffey, Cousens, A. Gutierrez, (Adkison — alternate)
Term: Two years
Meeting Time /Frequency: Fourth Thursday of the month, 1:30 - 2:30 p.m.
Staff liaison: Sean Hawkins
Board Appointed Committees: Yakima Valley Tourism, New Vision, SIED Board,
Westside Merchants, Chamber of Commerce, Public Facilities District, Planning
Commission, TRANS - Action, Capitol Theatre Board, Sports Commission, Hotel /Motel
Commission, Lodging Tax Advisory Committee, Front Street Association
PUBLIC SAFETY COMMITTEE PURPOSE
The Public Safety Committee shall provide oversight and guidance related to public
safety matters.
Policies, issues, programs, and services may include but are not limited to:
• Crime free housing initiatives.
• Neighborhood improvement initiatives.
• Police services, crime prevention and traffic safety and enforcement.
• Community oriented policing.
• Education programs, services, and initiatives.
• Fire services (safety and suppression).
• Emergency Preparedness and Management.
Page 5
• Gang prevention and intervention programs and services.
• Homelessness prevention services.
• Civil and human rights compliance.
• Domestic violence issues.
• Municipal court and diversion programs.
• Equipment and facility needs, replacement, surplus, etc.
• Legislative issues (body cameras, etc).
Council Membership: Coffey, D. Gutierrez, Mendez (Lover — alternate)
Terms: Two years
Meeting Time /Frequency: Fourth Thursday of the month, 3:00 — 4:00 p.m.
Staff liaison: Chief Dominic Rizzi
Board Appointed Committees: County Gang Commission, Yakima Valley EMS
Board, YPAL Board, 911 Administration Board, Police & Fire Pension, Emergency
Management, Yakima County EMS
NEIGHBORHOOD & COMMUNITY BUILDING COMMITTEE PURPOSE
The Neighborhood & Community Building Committee shall provide oversight and
guidance related to neighborhood concerns.
Policies, issues, programs, and services may include but are not limited to:
• Street and sidewalk improvements.
• Strategic planning.
• Infrastructure funding programs and plans.
• Planning and development services.
• Parks and recreational facilities.
• Neighborhood based infrastructure issues (includes traffic calming, sidewalks,
streetlights, streets, and grounds).
• Historic preservation.
• Transportation issues and projects (Cowiche Canyon path, William O Douglas
Trail).
• Complete streets ordinance.
• Marijuana zoning.
• Review and update sign code.
• FEMA flood plain issues.
• Solar energy.
• Review of the Comprehensive Plan and the Transportation Plan.
Page 6
• Community Review Board — change of meeting policy.
• Oversight of the Planning Commission.
• Oversight of the Historic Preservation Commission.
• Tiny home village project.
• Homeless facility locations and requirements.
Council Membership: A. Gutierrez, D. Gutierrez, Mendez ( Cousens — alternate)
Terms: Two years
Meeting Time /Frequency: Third Thursday of the month, 2:00 — 3:00 p.m.
Staff liaison: Joan Davenport
Board Appointed Committees: Homeless Network, Parks and Recreation
Commission, Southeast Community Center, Community Integration, Ethics and Equal
Rights, Historic preservation
PARTNERSHIP COMMITTEE PURPOSE
The Partnership Committee shall provide oversight and guidance related to partnerships
with nonprofit, for profit, governmental agencies and service clubs.
Policies, issues, programs, and services may include but are not limited to:
• Intergovernmental relations.
• State and federal legislative issues.
• Appoint to various Boards and Commissions when vacancies exist.
Council Membership: Adkison, Cousens, Lover (A. Gutierrez — alternate)
Terms: Two years
Meeting Time /Frequency: Fridays (as needed), 11:00 — 12:00 p.m.
Staff liaison: Randy Beehler
Board Appointed Committees: Arts Commission, Harman Center Board, Yakima
Regional Clean Air Board, Yakima River Basin, Fish & Wildlife Recovery Board,
Greenway Board, Sister City Association, Yakima Valley Conference of Governments,
Board of Health, OIC Board, Solid Waste Advisory Committee, Yakama Nation
Page 7
Memorandum
September 22, 2016
TO: Cliff Moore, City Manager
FROM: Sonya Claar Tee, City Clerk
Randy Beehler, Communications and Public Affairs Director
SUBJECT: Procedure for Appointments to Board, Committee, and Commission
Vacancies
The purpose of this memorandum is to relate to you the current practice for appointments
to City board, committee, and commission vacancies by the City Council.
1.) In regard to an incumbent member of a board, committee, or commission whose
term of office is scheduled to expire within three months or less, it has been past
practice for the chair of (or the staff liaison to) the body on which the incumbent
is serving to ask the incumbent if she /he would like to be considered for another
term. If the incumbent wished to continue serving, he /she was reappointed.
However, the 2016 Council Nominating Committee has required incumbents to
apply for reappointment and, at times, has conducted interviews of incumbents as
well as other candidates for an open position.
2.) When vacancies occur and there are no applications on file, the City Clerk, in
conjunction with the Communications and Public Affairs Director, advertises
vacancies on boards, committees, and commissions across the City's multiple
communications platforms (City website, Facebook page, Twitter feed, news
releases, YCTV and Y -PAC infographics, video bulletin boards, etc.).
3.) As applications are received, the City Clerk forwards them to the chair of (or the
staff liaison to) the board, committee or commission with an opening(s). A
recommendation(s) regarding the applicant(s) may be offered to the Council
Nominating Committee by the chair of the board, committee, or commission for
which applications are received. The applications, any chair recommendations,
and the function and responsibilities of the board, committee, or commission for
which applications are received are then provided to the Council Nominating
Committee. If an applicant is currently serving on another City board,
commission, or committee, the Council Nominating Committee will not consider
her /his application for a different body.
4.) The Council Nominating Committee then evaluates each application, reviews
backgrounds and references, and may interview applicants. Whether interviews
are conducted is dependent on a variety of factors, including the number of
applications, the qualifications of applicants, and the requirements of the board,
committee, or commission for which applications have been received. The
Council Nominating Committee then makes recommendations regarding filling
board, committee, or commission vacancies, which are presented at the next
Council business meeting for consideration and action.
MEMORANDUM
September 22, 2016
To: Cliff Moore, City Manager
From: Sonya Claar Tee, City Clerk
Subject: Boards and Commissions Requirements
ARTS COMMISSION
Appointed by: City Council
Residency and other Requirements: Voting members shall include no less than thirteen and
no more than fifteen members, comprised as follows: Two working artists ( "working artist" shall
be a person who has had their works of art exhibited in professional gallery spaces and /or has
had their work included in professionally juried exhibitions or permanent collections); Four to six
community members, of which at least three shall be residents of the city of Yakima. The
community members shall be from diverse backgrounds and shall have no vested interest in
any particular art or cultural endeavor; Five persons each of whom represents one of the
following six professionally staffed local arts organizations: the Yakima Symphony Orchestra,
the Capitol Theatre, the Seasons Music Festival, the Larson Gallery, and the Yakima Valley
Museum (If any of the local arts organizations listed in subsection (3) above fails to present a
person qualified to be appointed as the member representing the interests of such organization
on the commission within sixty (60) days after notification by certified mail, return receipt
requested, from the commission that such vacancy exists, the City Council may appoint an
additional community member, or working artist who works in the general field of that local arts
organization. Upon qualification and appointment of such community member or working artist,
such community member or working artist shall serve the full term of the position of member
representing such local arts organization); and one City Council member.
BICYCLE /PEDESTRIAN ADVISORY COMMITTEE
Appointed by: City Council
Residency and other Requirements: Members must be city residents. Seven community
members shall be appointed by the City Council. One of the members shall represent the
Yakima Greenway. In addition, two city employees shall be appointed by the City Manager and
shall include a representative from the Planning Division and the Engineering Division. The staff
liaisons shall be non - voting members of the Committee.
BOARD OF APPEALS
Appointed by: City Council
Residency and other Requirements: None. The Board of Appeals shall consist of seven
members who are qualified by experience and training to pass on matters pertaining to building
construction and are not employees of the jurisdiction, and who shall be appointed from the
following areas: one architect; one engineer, one building and construction contractor; one
developer; one representative from the general public, one Washington state journeyman
plumber; and one Washington state journeyman mechanical contractor.
Page 1
CITY OF YAKIMA PLANNING COMMISSION
Appointed by: Mayor and confirmed by City Council
Residency and other Requirements: Must be a city resident or 2) an owner of a business or
real property that is located within the City of Yakima
CHARTER CIVIL SERVICE
Appointed by: City Council as stipulated in the City Charter (one member appointed by City
Council; second member appointed by City Council from a list of three names submitted to the
Council chosen by a referendum of City employees excluding police and fire personnel; third
member appointed by the City Council from a list of three names submitted to the Council by the
other two Civil Service commissioners.
Residency and other Requirements: None. Must be a registered voter (per City Charter).
POLICE & FIRE CIVIL SERVICE COMMISSION
Appointed by: City Manager with City Council approval
Residency and other Requirements: U. S. Citizen, 3 -year city resident, and registered voter,
by RCW 41.12.030.
COMMUNITY INTEGRATION EXPLORATORY COMMITTEE
Appointed by: City Council
Residency and other Requirements: City resident. The members of the committee should
reflect the diverse backgrounds of residents within the city, including, but not limited to, ethnic
and socio- economic backgrounds. No City employees, elected or appointed officials may serve
on the committee.
COMMUNITY REVIEW BOARD
Appointed by: City Council
Residency and other Requirements: None. Members must represent different aspects of the
public as a whole including local residents, the building industry, the health community, the
business community, and the residential rental community, but not more than two from any of
these.
ETHICS & EQUAL RIGHTS EXPLORATORY COMMITTEE
Appointed by: City Council
Residency and other Requirements: City resident. The members of the committee should
reflect the diverse backgrounds of residents within the city, including, but not limited to, ethnic
and socio- economic backgrounds. At least one member should have a background in the law.
No City employees, elected or appointed officials may serve on the committee.
HISTORIC PRESERVATION COMMISSION
Appointed by: Mayor with approval of the City Council.
Residency and other Requirements: City resident, unless exception granted by Mayor and
approved by Council. The commission shall always include at least three professionals who
have experience in identifying, evaluating, and protecting historic resources and are selected
from among the disciplines of history, architecture, architectural history, landscape architecture,
historic preservation, planning, folklore, cultural anthropology, prehistoric and historic
archaeology, American studies, curation, traditional building crafts, the practice of historic
rehabilitation or restoration, finance and banking, law, and real estate, or related disciplines.
Page 2
HOTEL - MOTEL /TOURIST PROMOTION AREA COMMISSION
Appointed by: City Council
Residency and other Requirements: None. Voting members must be operators of lodging
businesses within the Yakima County Tourism Promotion Area or employed by the operator of
such a lodging business. Must be nominated by the Yakima Valley Lodging Association.
YAKIMA HOUSING AUTHORITY
Appointed by: Mayor (as provided in RCW 35.82.040) with the approval of the City Council
Residency and other Requirements: None. No commissioner of an authority may be an
officer or employee of the City or County.
LODGING TAX ADVISORY COMMITTEE
Appointed by: City Council
Residency and other Requirements: None. A. One member is the Mayor or Council member
and serves as chair. B. Four members are representatives of businesses required to collect
lodging tax. C. Four members are involved in activities authorized to be funded by the revenue
received from the lodging tax. Persons eligible for appointment under B are not eligible for
appointment under C. Persons eligible for appointment under C are not eligible for appointment
under B.
PARKS AND RECREATION COMMISSION
Appointed by: Mayor and City Council
Residency and other Requirements: Must be a city resident. Youth position: 16 -22 years of
age at the time of appointment.
PUBLIC FACILITIES DISTRICT BOARD
Appointed by: City Council
Residency and other Requirements: None. Shall not be members of the legislative authority
of the cities of Selah, Union Gap, or Yakima at any time while serving on the board. Have
knowledge and /or experience in tourism, convention, and /or related business. Diversity of
backgrounds, ethnicity, gender, education, cultures, industries, business experience, etc.
desirable. Must be bondable.
SOUTHEAST YAKIMA COMMUNITY CENTER ADVISORY BOARD
Appointed by: City Council based upon recommendations of operator (Board of Directors)
Residency and other Requirements: Must reside within the city limits of Yakima.
Page 3
MEMORAND UM
To: Yakima City Council
From: Joan Davenport, Director of Community Development
Sara Watkins, Senior Assistant City Attorney
Date: September 19, 2016
Subject: Vision Statements for Exploratory Committees
Attached to this memo is the information package from our last NCBC meeting related to the
Community Equity Program status. This information included notes from the August 23, 2016
presentation by Benita Horn. The City Council Neighborhood and Community Building
Committee on September 15, 2016, suggested that the full Yakima City Council should work
together and develop some vision statements and direction for the proposed Exploratory
Committees and the Equity Study. These action steps are closely related. Once direction has been
given the committees can begin work and the data published in the Asset Inventory can be
reviewed.
Some examples of Vision Statements, Goals and implementation steps include the following
samples. Some of these have been borrowed from other communities.
A. Outcome Desired /Goal: Increase Latino/Latina (and other underrepresented groups)
participation in city government:
1. Council members should host series of coffee chats in their district.
2. The City needs to make sure information is distributed in a variety of ways, not just internet
(such as information about participation opportunities, Council agendas, and
newsletters /publications).
3. Reach out to existing groups such as the Hispanic Chamber of Commerce, local businesses,
non - profit organizations and community groups and volunteer to speak at meetings or
forums to discuss City business and issues.
B. Outcome Desired /Goal: Hire more minorities in City jobs so City staff reflects our diverse
community.
1. Work on City training programs through internships and internal training.
2. Broaden screening programs to ensure availability and accessibility to all residents.
3. Add job fairs to the ways the City recruits candidates and informs the public of the broad
spectrum of jobs available at the City.
4. Start a job shadow program for high school students.
C. Outcome/Desired Goal: Review, refine and develop a process for new capital expenditures to
ensure equitable distribution of resources.
1. Evaluate current process for deciding the location of capital projects and consider
options. Set outcomes desired. Involve stakeholders
2. Determine the benefit and /or burden of a project and look for unintended
consequences
D. Outcome/Desired Goal: All residents have access to library resources:
1. Future library building locations are evaluated based on location and need.
2. Create a traveling library, such as a bookmobile and /or computer mobile to go to
neighborhoods once per month to allow residents to access library services who may
not otherwise do so.
3. Continue to enhance online library services, and publicize and promote services
available.
4. Work with community centers /governments to have temporary, or "pop up" libraries
in public spaces and buildings throughout the year.
E. Outcome/Desired Goal: Increase the feeling of community both in neighborhoods, and the
City.
1. Encourage community use of public spaces for things like community gardens.
2. Council members encourage and attend neighborhood events, and encourage neighbors
to attend City -wide events.
3. Monthly neighborhood listening session with council members and /or city staff people
where neighbors can voice opinions and explain how decisions are affecting them at a
neighborhood level.
4. Host smaller scale community events in each district.
F. Outcome/Desired Goal: Decrease the number of food deserts (areas not within a walking
distance of a store that sells fresh produce, meat and dairy) in Yakima.
1. Review planning and comprehensive plan to ensure that there is property zoned to
allow grocery stores spread throughout the City.
2. Encourage small sized grocery stores with fresh produce, meat and dairy products to
locate in neighborhoods.
3. Increase bus service to grocery stores and centers if necessary after a review of bus
lines and times.
4. Survey residents about their shopping habits to determine the need for grocery, and
similar stores /services
Outcome/Desired Goal: Increase public - private partnerships and cooperation
1.
2.
Outcome/Desired Goal: Every child can walk to a park, trail or public recreation area.
1.
2.
Outcome/Desired Goal:
City Council Study Session Staff Notes
Approaching Equity Issues in Yakima - Presentation by Benita Horn
August 23, 2016
"Achieving equity is not a destination, it is a journey"
Key areas to achieve viable and sustainable initiatives:
1. Establishing a Vision
Create a vision, a sense of direction, of inclusion and equity throughout the City. Establishing
educational resources and utilize tools to provide staff proper training on cultural diversity. The
City of Seattle requires a one -day training and use the video entitled "Race, the Power of an
Illusion" as a mechanism to raise awareness among their city employees. Seattle has created the
Race and Social Justice Initiative (RSJI) in an effort to end institutional racism in City government
and achieve racial equity across the community. The City of Renton includes such measures in
their strategic business plan. Indicators of success in life create inequity across ethnicities.
2. Allocating Resources
Determine what could be a resource and what resources are necessary and define allocation of
resources. Launching the exploratory committees and having commissions is a wise use of
taxpayer dollars and also includes the public's participation with ongoing communication in City
government.
3. Clear Outcomes
Establish clear outcomes that are achievable, provide direction for results that the City wants to
accomplish. Engage the community, acknowledge and provide access to the voices that are not
being heard.
4. Establishing Success Indicators (Mile Posts)
In Seattle, department heads outline specifics of what they plan to do and how they plan to
engage in their departments to achieve a collective approach for success. Staff developed ROSA
(RSJI Outcomes, Strategies, & Actions) tool to achieve equity in different service areas throughout
the city of Seattle.
S. Paving Attention to the Process — "What we do and how we do it"
Too much focus is put on what we do. Not enough importance on "how" the work gets done. This
includes asking yourself if we are taking an equitable approach or doing it the way it's always been
done by evaluating who is on the work team, how is the assessment being done, what is in the
work plan, who are the stakeholders and are their voices being heard. Ron Chisolm "you cannot
eradicate institutional racism in the same way in which it was created ".
6. Celebrating Success
Equity study analysis, launching two exploratory committees. Celebrating the milestones along
the path to the ultimate goal.
1
D. Gutierrez — understand more in -depth what the Council would like to do in terms of delivery of services
throughout the City with the resources available. Council has not explored the possibility of establishing
an initiative but has implemented two exploratory committees that will further look at existing fairness
and equity issues. How, and in what areas, can the City use an assessment tool based on an average matrix
to compare /contrast service across the City and implement policies that reflect equitable and fairness
practices.
B. Horn —the outcome of the assessment and the work of the exploratory committees will be much more
effective once the Council articulates a collective, shared vision. Consider some kind of
framework /systemic nature of work to provide necessary guidance and leadership. In the absence of that
direction, people will fill in the blanks to meet their needs. The concern that addressing equity issues for
a certain group creates inequity for another group was explained using the scarcity paradox. Council
should take the opportunity to convey the story of an asset -based paradox which is a win -win situation to
achieve progress and outcomes for all levels of the community.
A. Gutierrez — interested in perception of how poverty plays into access and equitable opportunities and
how does the City acknowledge deficiencies and convey that message to the community to achieve
positive outcomes.
B. Horn — "Business Case for Racial Equity" looks at institutional racism in the United States. Failure to
take into account factors such as institutional racism and the lack of systems that have been implemented
with the intent of eradicating poverty. In the United States, the laws of the land allow people to live
comfortably in their poverty. Ms. Horn described the Federal Housing Administration "red- lining" strategy
used by the Federal government regarding mortgage financing for home ownership, leaving a legacy of
inequity that exists today.
B. Lover — inquired as to why Ms. Horn prefers working with government entities and non - profits as
opposed to the private sector. Expressed the idea of looking at people for economic development, setting
money aside to provide low- income students the opportunity to further their education in Yakima County.
Using the negativity to get positive results.
B. Horn — In her personal experience, one of the differences she's observed in working with government
and non - profit agencies is the accountability and transparency of those being served. Economic
development is people development and it's important for the leadership body to hear and understand
each other. Step out of the box to find ways that Council priorities can be combined to find a common
ground.
H. Cousens — presentation gives Council a roadmap to move forward and be inclusive to bring forth the
voices of the people they serve. Engage the community to participate.
C. Mendez — take the opportunity to come together and identify a vision for the exploratory committees
to help guide and coach the committees for success.
M. Adkison — took the presentation as a learning experience and looking forward to the results of the
exploratory committees.
K. Coffey — excited for the changes coming to the community.
K
Presentation Notes for Yakima City Council:
1. Who I am
a. Benita Rodriguez Horn; Daughter, sister, mother, grandmother.
Manager, Consultant — facilitator, coach, technical advisor, trainer in
organizational development through a social justice lens
2. Consulting Experiences:
a. City of Renton
b. City of Seattle (consultant, RSJI Manager)
c. City of Tukwila
d. City of Kent
e. King County Initiative: Building Equity + Culturally & Linguistically
Appropriate Services
f. Adjunct facilitator / trainer for GARE (Local & Regional Government
Alliance on Racial Equity —Julie Nelson Director, Senior Fellow for Haas
Institute for a Fair and Inclusive Society, University of California,
Berkeley)
3. Moving Forward in Yakima
a. Achieving equity is a journey, not a destination.
b. Important to have mile posts along the way to measure progress and
affirm accountability
c. Touch on some key areas that in my experience have made a significant
difference in viable and sustainable initiatives
i. Establishing a Vision
ii. Allocating Resources
iii. Clear Outcomes
iv. Establishing success indicators (Mile Posts)
v. Paying attention to the process
vi. Celebrating success
4. Vision and Consistency
a. Leadership and Staff Alignment
b. Vision alignment
Equity Presentation to Yakima Council by Benita R. Horn 7/29/16 Page 1
i. Not just an "add on" but is the work
c. Education
d. Tools (i.e. Internal & External Surveys (e.g. Yakima Equity Study); Racial
Equity Toolkit — Equity Lens and the support to use it effectively ;)
e. Seattle — Mayors Greg Nickels, Mike McGinn, Ed Murray (see handout
Seattle Executive Order2014 -02)
i. The and Social Justice Initiative (RSJI) is the City of Seattle's
commitment to realize the vision of racial equity. RSJI is a citywide
effort to end institutional racism in City government, and to
achieve racial equity across our community. Seattle Mayor Ed
Murray, City Council, and City Attorney all endorse and support
RSJI. RSJI builds on the work of the civil rights movement and the
ongoing efforts of individuals and groups in Seattle to confront
racism. The Initiative's long term goal is to change the underlying
system that creates race -based disparities in our community and
to achieve racial equity.
f. Renton Building an inclusive informed community with opportunities for
all (see handout Renton Business Plan)
5. Allocating Resources
a. Staffing support for equity technical assistance (Council, leadership,
community engagement (see handout Six Essential Strategies), etc.
b. Budget allocation (training, community engagement, etc.)
c. Ongoing feedback to Council and leaders
6. Clear Outcomes
a. By 2017 the City of Seattle will:
i. Ensure racial equity in City programs and services to make
tangible differences in people's lives.
ii. Work with community -based organizations to support the
movement to end structural racism.
iii. Help lead regional and national networks for racial equity through
partnerships with other governments and institutions, the private
sector and philanthropy.
Equity Presentation to Yakima Council by Benita R. Horn 7/29/16 Page 2
7. Success Indicators
a. Seattle MOU's with department heads
b. Departmental work plans
c. ROSA (RSJI Outcomes, Strategies & Actions —inward and outward facing)
8. Process — Ron Chisolm, Peoples Institute for Survival and Beyond — "cannot
eradicate institutional racism in the same way in which it was created"
a. Work Team
b. Assessment
c. Work Plan
d. Process Updates
9. Celebrating Success
a. Accomplishments in Yakima
L Community Integration Exploratory Committee
1. Responsibilities: The committee is tasked with providing a
final report to the City Council with its recommendation on
whether or not a permanent committee should be created
to address improving community integration and other
similar matters in the City of Yakima. The committee is
tasked with exploring and evaluating what issues are
occurring in Yakima that would fall under such a
committee, as well as what other jurisdictions, cities and
counties in Washington State and elsewhere are doing to
address these issues. Some issues for consideration
include: helping immigrants with the citizenship process,
increasing the interest and diversity in government and
government committees, and increasing neighborhood
programming and involvement. This list is not exclusive
and is intended to give the committee some ideas and
starting points to evaluate. The committee is encouraged
to speak with community members to determine what
other issues may be affecting residents that would fall
under the purposes of this committee.
Equity Presentation to Yakima Council by Benita R. Horn 7/29/16 Page 3
ii. Ethics and Equal Rights Exploratory Committee
1. Responsibilities: The committee is tasked with providing a
final report to the City Council with its recommendation on
whether or not a permanent committee should be created
to address equality, discrimination and other similar
matters in the City of Yakima. The committee is tasked with
exploring and evaluating what issues are occurring in
Yakima that would fall under such a committee, as well as
what other jurisdictions, cities and counties in Washington
State and elsewhere are doing to address these
issues. Some issues for consideration include: wage theft,
tenant rights, and discrimination in the City of Yakima. This
list is not exclusive and is intended to give the committee
some ideas and starting points to evaluate. The committee
is encouraged to speak with community members to
determine what other issues may be affecting residents
that would fall under the purposes of this committee.
iii. Yakima Equity
1. Equity in resource allocation throughout the City
a. Question: How will this inform Council (e.g.
Ordinance, Resolution, other ?)
b. Share Example — Street Lights — SCL — Equity Lens
10.Yakima Vision and Mission
To create a culturally diverse, economically vibrant, safe, and strong
Yakima community.
To provide outstanding services that meet the
community's needs.
To govern responsibly by effectively managing and
protecting public resources.
Equity Presentation to Yakima Council by Benita R. Horn 7/29/16 Page 4
To build trust in government through openness, diverse leadership, and
communication.
To strategically focus on enhancing Yakima's quality of life.
11.Questions?
12. What do you envision as next steps in Yakima?
Equity Presentation to Yakima Council by Benita R. Horn 7/29/16 Page 5
MEMORANDUM
To: Yakima City Council Neighborhood and Community Building Committee
From: Joan Davenport, Director of Community Development
Sara Watkins, Senior Assistant City Attorney
Date: September 15, 2016
Subj ect: Status of Community Equity Program
Step One: Asset Data Collection and Visualization
At the August 18, 2016 Neighborhood and Community Building Committee meeting, staff presented
the web site and an overview of the data collected as Step One of the Community Equity Program.
Additional information has been added to the site since the August presentation. This data is available
to the general public for review at the following website:.yakimawa.gov /eduity -study
A presentation to the full City Council of this data is scheduled for September 20, 2016. Please keep in
mind that data is being added and the site is a work in progress.
This site, while preliminary in nature, provides a lot of information. Data has been collected and
illustrated to represent the distribution of resources and investments in the seven existing City council
Districts. The items displayed in this study represent information that can be measured and could
create benchmarks for comparative purposes in the future. The following items have been illustrated:
• How we got here — Growth of the city.
• Population and Housing Characteristics
• Top valued properties
• Public Safety calls
• Street Lights
• Graffiti and Pothole complaints from "YakBack" submittals
• 2015 Animal Control calls
• Code Compliance cases in 2015 featuring the type of cases reported such as illegal signs,
dumping in alleys, weedy lots, yard debris and graffiti
• Parks and investments in park properties by Council Districts
• Traffic Collision data
• Transit routes, stops and walking distance
What Will Happen Next?
At this point, staff has not drawn any conclusions about the data. The characteristics displayed in this
project represent a cross section of information about the City of Yakima. These items were selected
for display because they can be sorted by Council Districts for comparative purposes. Other features
can be included in this study and will be developed as the project is advanced. We believe that some of
the uses of this data to be as follows:
1. We expect the Exploratory Committees may want to review some of this data and comment,
develop observations or ask questions based on their perceptions of what the data indicates.
2. The NCBC and the City Council may use some of this data to help direct tasks, benchmarks
and goals for the Committees.
3. The City Council needs to establish goals and direction for the Equity Study project and the
purpose of the Exploratory Committees. This data may be useful in illustrating history and
concepts for future actions.
4. This data can be used to support analysis from outside parties to evaluate Yakima's distribution
of resources. This will be useful in the event this project, or a portion thereof, is referred to a
university, institute or other third party for review.
Assisting the Exploratory Committees
One of the messages from Benita Horn to the City Council (August 23, 2016) related to the proposed
Exploratory Committees for Community Integration and for Ethics and Human Rights was that the
City Council needs to establish direction for these groups. Without guidance from the City Council,
these community members will not have a clear purpose or know what is expected of their work.
Further, they may not provide information to the Council that is useful or relevant to the Council's
overall goals and desired outcomes for this project.
The NCBC should assist the City Council by suggesting some outcomes, or goals, that they would like
to be achieved in City government and the City of Yakima. Vision or purpose statements for the
Exploratory Committees and the Equity Study should also be suggested to show how every piece of
this project fits together.
The Vision of the project should be broad and encompass an overarching theme or goal. Vision
statements can be helpful when committees first meet, to provide a theme for the committees to keep in
their minds as they move forward with their work. Example Vision statements for this project are:
Ensuring access to government and services for all Yakima residents;
Better connecting all of Yakima's residents to services and opportunities; or
Making Yakima's government and services accessible for all residents.
These are just examples of broad vision statements that could be used. The examples encompass a
wide range of topics, opportunities, and issues. The project's vision should also emphasize inclusion
of all residents of Yakima, which could provide guidance to the committees, and the public, that a goal
of the project is to have Yakima's government and services be accessible to each resident of Yakima,
and for City committees, commissions, and staff to better reflect our diverse community.
There are two prongs to the project itself: the data collection piece that staff has been working on for a
few months, and the exploratory committees. To help the exploratory committee members, the whole
Council and the public understand the process, you may wish to outline purposes for each of the two
prongs. Here is an example for each of the two prongs:
The purpose of the Asset Data Collection is to evaluate the City's current assets and systems in
place to help shape system changes to meet our vision and outcomes.
The purpose of the exploratory committees is to evaluate the City's systems, inclusion, and
practices and provide recommendations to the Council on how the City can work towards its
desired outcomes.
Although these seem vague, they do let people know that the collection of data and the exploratory
committees are part of the overall project and have a distinct role in the process. You may choose to
make the purpose statements more specific, or similarly vague, depending on how specific you want
the project to be.
The committees, once they know their purpose, will need guidance from the City as to what they are
supposed to do, and what the City Council wants them to explore. The Committee also has goals and
objectives in mind with regards to this project. To make sure that the exploratory committees are
providing valuable pertinent feedback, it will be helpful to give them specific outcomes, or goals, that
the City wishes to achieve through the project. By giving the exploratory committees specific
outcomes or goals, and asking them to explore ways to meet those goals, you will provide them
guidance and a starting point.
Examples of such outcomes or goals, and what the exploratory committees may come up with as ways
to meet those goals could include (and these are only suggestions to give examples):
1. Outcome Desired /Goal: Increase Latino/Latina (and other underrepresented groups)
participation in city government:
o Council members should host series of coffee chats in their district.
o The City needs to make sure information is distributed in a variety of ways, not just
internet (such as information about participation opportunities, Council agendas, and
newsletters /publications).
o Reach out to existing groups such as the Hispanic Chamber of Commerce, local
businesses, non - profit organizations and community groups and volunteer to speak at
meetings or forums to discuss City business and issues.
2. Outcome Desired /Goal: Hire more minorities in City jobs so City staff reflects our diverse
community.
a. Work on City training programs through internships and internal training.
b. Broaden screening programs to ensure availability and accessibility to all residents.
c. Add job fairs to the ways the City recruits candidates and informs the public of the
broad spectrum of jobs available at the City.
d. Start a job shadow program for high school students.
The Committee probably has more than one or two outcomes in mind. Outcomes should include both
short term outcomes and long term outcomes. Examples of long term outcomes could include ensuring
every child can walk to a park, trail, or City recreation area; or building stronger public - private
partnerships.
The exploratory committees could be given a list of desired outcomes and then tasked with
brainstorming how to achieve those outcomes and goals. Brainstorming could also include contacting
possible partners; creating listening sessions in each district where community members could come to
a meeting and discuss a particular subject (such as ideas on how to increase public participation in
government); or studying what other communities are doing or have done to meet similar goals.
Another way to visualize the overall project and process is as follows:
Overall vision forvdhereyvuwantYakima
to go in the future •
Purposes of asset data collection and Asset Data
committees Collection
Outcomes you wantt collection
and committe es toworkt awards
Conclusions.
We continue to be at the initial steps of the process, but have made much progress with the asset data
collection. That data information will aid the exploratory committees and help them understand where
the City is, today, with things like transit stops, street lights, police calls, and ONDS monies spent.
To efficiently move forward, goals and outcomes should be determined so that the exploratory
committees can be staffed, appointed and start their work to help shape the future of Yakima.
Further, there may be a need to amend the exploratory committee rules and procedures, as they were
developed prior to Ms. Horn's presentation and the asset data collection. They are very broad, and
could be narrowed with the additional information, procedure, and the outcomes /goals set by the
Council.
District 1
District 2
District 3
District 4
District 5
District 6
District 7
Citywide
Population (total)
12,533.00
13,358.00
12,859.00
13,175.00
12,683.00
13,176.00
13,283.00
93,220.00
Hispanic Population
9,626.00
9,713.00
4,395.00
5,724.00
3,668.00
1,820.00
2,641.00
37,587.00
% Hispanic
76.81%
72.71%
34.18%
43.45%
28.92%
13.81%
19.88%
40.32%
Population Over 18 Yrs
7,604.00
8,545.00
9,377.00
9,716.00
9,801.00
10,175.00
10,069.00
65,287.00
Population Under 18 Yrs
4,929.00
4,813.00
3,482.00
3,459.00
2,882.00
3,001.00
3,214.00
25,780.00
% Population Under 18 yrs
39.33%
36.03%
27.08%
26.25°%
22.72%
22.78%
24.20%
Area is Square Miles
2.38
3.5
4.7
2.46
4.58
4.54
5.84
Overall Density (pop /sq. mile)
5,265.97
3,816.57
2,735.96
5,355.69
2,769.21
2,902.20
2,274.49
Housing Units
3,755.00
4,001.00
5,085.00
4,893.00
5,742.00
5,656.00
5,697.00
34,829.00
Property Value (in Millions)
$416.30
$546.60
$962.00
$1,028.10
$1,121.10
$1,212.90
$1,165.30
Vacant land (acres)
279.9
141.1
314.4
24.4
422.6
251.1
423.5
Police Calls (July 2016)
1336
1332
813
1846
1253
431
562
7573
% of police calls
17.64%
17.59%
10.74%
24.38%
16.55%
5.69%
7.42%
total Street lights
573
549
621
1077
618
721
724
4883
Cost of annual power for lighting
$34,953
$33,489
$37,881
$65,697
$37,698
$43,981
$44,164
$297,863
YakBack Service Requests
394
226
272
619
584
347
317
2759
Animal Control Calls (2015)
499
556
377
480
382
159
192
2645
Code Compliance Cases (2015)
589
634
380
748
284
176
143
2954
Land in parks, recreation, culture
74.8
276.3
51.7
35
70.8
15.6
265.4
789.6
Total Number of Parks & pathways
8
9
6
9
5
3
3
43
Park Capital Improvements (2000-
2015)
$777,500
$8,909,000
$2,548,300
$1,299,000
$1,034,200
$3,869,300
$948,400
$19,385,700
ONDS Home Repairs
$438,174
$641,500
$361,727
$359,017
$533,267
$103,155
$144,919
$2,581,759
POLICIES AND PROCEDURES
FOR
EXPLORATORY COMMITTEE
TO
EVALUATE THE TERMS, GOALS, VISION, AND STRUCTURE OF AN ETHICS & EQUAL RIGHTS COMMITTEE
1. Purpose. The purpose of this exploratory committee to evaluate the terms, goals, vision and
structure of an Ethics & Equal Rights Committee (the name of which may change as part of the
evaluation), is to review and evaluate other jurisdictions' (both within and outside of Washington)
committees which address equal rights, human rights, discrimination and other similar social justice
issues and report to the City Council as to whether such a committee should be permanently formed
within the City of Yakima, and the parameters of such committee, as further outlined herein.
2. Membership.
a. Qualifications. Members of the exploratory committee shall be residents of the City of
Yakima. The members of the committee should reflect the diverse backgrounds of residents
within the City, including, but not limited to, ethnic and socio- economic backgrounds.
b. Number of members. There shall be seven (7) members on the committee. Members shall
apply for appointment using the application provided by the City, and appointment shall be
made by a majority vote of the City Council. At least one member should have a background
in the law. No city employees, elected or appointed officials may serve on the committee.
c. Length of appointment. Due to the limited role of the exploratory committee, committee
members will be appointed for a one year term, or until the committee has made its Final
Report and the City Council has terminated the committee, whichever comes first, as
outlined further herein in Section 7.
d. Removal. Committee members may be removed from the committee for any reason upon a
majority vote of the City Council.
e. Vacancies. The Chair shall report any vacancy to the City Council, who will then appoint a
new member to the Committee.
3. Internal organization.
a. At the committee's first meeting, which should be held within thirty (30) days of the
effective date of creation of the committee and appointment of the minimum number of
members, the committee members shall choose a Chair by majority vote.
b. The Chair's role is to effectively and efficiently run the meetings of the committee, using
Robert's Rules of Order, or any other meeting rules or procedures agreed upon by the
committee.
c. The Chair shall also provide a proposed agenda before each meeting, which will be
distributed to the committee members, the public, and any person making special request
for meeting notice.
d. The Chair shall be the official spokesperson of the committee and shall make and sign all
necessary reports to the City Council.
e. At the committee's first meeting, it shall also appoint a Secretary by majority vote. The
Secretary shall be responsible for taking notes and all other administrative duties associated
with the Committee.
4. Meetings.
a. Meeting conduct. Committee members shall conduct themselves in a respectful manner
towards other committee members and the public during meetings. The Chair should
maintain order and ensure that respect is provided to all those in attendance.
b. At the first committee meeting, the committee members shall determine their meeting
schedule. The committee should meet monthly, at a minimum, during the term of the
committee.
c. Robert's Rules of Order should be used during meetings. It is understood that in some
circumstances these rules will not be advantageous to facilitating discussion among
community members and committee members. In those cases, the committee can move to
suspend the rules for purposes of discussion, or move into study session to facilitate more
open discussion. Respect should still be shown during these more informal situations.
d. A committee member at any time can move to create additional rules of procedure, which
must be approved by a majority of the committee members.
e. Meetings shall be open to the public and occur in the City Council chambers or other room
open to the public at City Hall.
f. If any resident needs the services of an interpreter, a request shall be made to the City
Clerk's Office a minimum of 24 hours before the start time of the meeting.
5. Staff Assistance. A City Staff member will serve as a liaison between the committee and the
City. Copies of all documents, including, but not limited to email related to the business of the
committee, shall be provided to the staff liaison for Public Records Act and retention purposes. Other
than serving as a liaison with the duties outlined herein, the staff liaison will have no other role in the
committee.
6. Actions to betaken by the committee.
a. The committee is tasked with providing a final report to the City Council with its
recommendation on whether or not a permanent committee should be created to address
equality, discrimination and other similar matters in the City of Yakima.
b. Background Information. The committee is tasked with exploring and evaluating what
issues are occurring in Yakima that would fall under such a committee, as well as what other
jurisdictions, cities and counties in Washington State and elsewhere are doing to address
these issues. Some issues for consideration include: wage theft, tenant rights, and
discrimination in the City of Yakima. This list is not exclusive and is intended to give the
committee some ideas and starting points to evaluate. The committee is encouraged to
speak with community members to determine what other issues may be affecting residents
that would fall under the purposes of this committee.
c. Reporting. The committee is required to provide a written report to the City Council on a
quarterly basis, the first of which will be due three (3) months after the committee's first
meeting. The report shall contain a summary of the action items taken to date, a list of
action items that are pending, and a summary of the findings made as of the date of the
report. The report will be disseminated to the City Council in their council materials. The
Chair of the committee is responsible for writing the report and the Secretary is responsible
for forwarding it to the staff liaison.
d. Final Advisory Report. Upon completion of research, evaluation and discussion, and when a
decision has been made as to what the exploratory committee will recommend to the City
Council as to a permanent committee, the Chair shall draft a Final Advisory Report. This
Report should provide Findings of Fact, with details of how those findings were made,
examples of code sections or procedures from other jurisdictions that the committee found
most useful or should be used as a model, a summary of the public comments made during
the process, and the committee's conclusions regarding the permanent committee. There
should also be a section with the committee's recommendations as to the permanent
committee, as well as a recommendation for the name of the permanent committee.
e. The Chair shall present the final advisory report to the City Council during a regularly
scheduled City Council meeting. The City Council may accept it for consideration, or may
send it back to the exploratory committee with additional questions to be answered or
issues to be addressed.
7. Termination of the exploratory committee. This exploratory committee shall terminate at the
end of one years after the first meeting of the committee, or upon acceptance of the Final Advisory
Report by the City Council, whichever occurs first.
8. All meetings of the exploratory committee shall be open to the public.
9. All documents formulated by the committee or committee members are considered public
records. Committee members shall follow the Public Records Act rules and regulations of the City of
Yakima.
POLICIES AND PROCEDURES
FOR
EXPLORATORY COMMITTEE
TO
EVALUATE THE TERMS, GOALS, VISION, AND STRUCTURE OF A COMMUNITY INTEGRATION COMMITTEE
1. Purpose. The purpose of this exploratory committee to evaluate the terms, goals, vision and
structure of a Community Integration Committee (the name of which may change as part of the
evaluation), is to review and evaluate other jurisdictions' (both within and outside of Washington)
committees which address increased neighborhood programming and involvement, increased resident
involvement with government, immigrant and refugee rights and services, organizing community events
and other similar issues and to report to the City Council as to whether such a committee should be
permanently formed within the City of Yakima, and the parameters of such committee, as further
outlined herein.
2. Membership.
a. Qualifications. Members of the exploratory committee shall be residents of the City of
Yakima. The members of the committee should reflect the diverse backgrounds of residents
within the City, including, but not limited to, ethnic and socio- economic backgrounds.
b. Number of members. There shall be seven (7) members on the committee. Members shall
apply for appointment using the application provided by the City, and appointment shall be
made by a majority vote of the City Council. No city employees, elected or appointed
officials may serve on the committee.
c. Length of appointment. Due to the limited role of the exploratory committee, committee
members will be appointed for a one year term, or until the committee has made its Final
Report and the City Council has terminated the committee, whichever comes first, as
outlined further herein in Section 7.
d. Removal. Committee members may be removed from the committee for any reason upon a
majority vote of the City Council.
e. Vacancies. The Chair shall report any vacancy to the City Council, who will then appoint a
new member to the Committee.
3. Internal organization.
a. At the committee's first meeting, which should be held within thirty (30) days of the
effective date of creation of the committee and appointment of the minimum number of
members, the committee members shall choose a Chair by majority vote.
b. The Chair's role is to effectively and efficiently run the meetings of the committee, using
Robert's Rules of Order, or any other meeting rules or procedures agreed upon by the
committee.
c. The Chair shall also provide a proposed agenda before each meeting, which will be
distributed to the committee members, the public, and any person making special request
for meeting notice.
d. The Chair shall be the official spokesperson of the committee and shall make and sign all
necessary reports to the City Council.
e. At the committee's first meeting, it shall also appoint a Secretary by majority vote. The
Secretary shall be responsible for taking notes and all other administrative duties associated
with the Committee.
4. Meetings.
a. Meeting conduct. Committee members shall conduct themselves in a respectful manner
towards other committee members and the public during meetings. The Chair should
maintain order and ensure that respect is provided to all those in attendance.
b. At the first committee meeting, the committee members shall determine their meeting
schedule. The committee should meet monthly, at a minimum, during the term of the
committee.
c. Robert's Rules of Order should be used during meetings. It is understood that in some
circumstances these rules will not be advantageous to facilitating discussion among
community members and committee members. In those cases, the committee can move to
suspend the rules for purposes of discussion, or move into study session to facilitate more
open discussion. Respect should still be shown during these more informal situations.
d. A committee member at any time can move to create additional rules of procedure, which
must be approved by a majority of the committee members.
e. Meetings shall be open to the public and occur in the City Council chambers or other room
open to the public at City Hall.
f. If any resident needs the services of an interpreter, a request shall be made to the City
Clerk's Office a minimum of 24 hours before the start time of the meeting.
5. Staff Assistance. A City Staff member will serve as a liaison between the committee and the
City. Copies of all documents, including, but not limited to email related to the business of the
committee, shall be provided to the staff liaison for Public Records Act and retention purposes. Other
than serving as a liaison with the duties outlined herein, the staff liaison will have no other role in the
committee.
6. Actions to betaken by the committee.
a. The committee is tasked with providing a final report to the City Council with its
recommendation on whether or not a permanent committee should be created to address
improving community integration and other similar matters in the City of Yakima.
b. Background Information. The committee is tasked with exploring and evaluating what
issues are occurring in Yakima that would fall under such a committee, as well as what other
jurisdictions, cities and counties in Washington State and elsewhere are doing to address
these issues. Some issues for consideration include: helping immigrants with the citizenship
process, increasing the interest and diversity in government and government committees,
and increasing neighborhood programming and involvement. This list is not exclusive and is
intended to give the committee some ideas and starting points to evaluate. The committee
is encouraged to speak with community members to determine what other issues may be
affecting residents that would fall under the purposes of this committee.
c. Reporting. The committee is required to provide a written report to the City Council on a
quarterly basis, the first of which will be due three (3) months after the committee's first
meeting. The report shall contain a summary of the action items taken to date, a list of
action items that are pending, and a summary of the findings made as of the date of the
report. The report will be disseminated to the City Council in their council materials. The
Chair of the committee is responsible for writing the report and the Secretary is responsible
for forwarding it to the staff liaison.
d. Final Advisory Report. Upon completion of research, evaluation and discussion, and when a
decision has been made as to what the exploratory committee will recommend to the City
Council as to a permanent committee, the Chair shall draft a Final Advisory Report. This
Report should provide Findings of Fact, with details of how those findings were made,
examples of code sections or procedures from other jurisdictions that the committee found
most useful or should be used as a model, a summary of the public comments made during
the process, and the committee's conclusions regarding the permanent committee. There
should also be a section with the committee's recommendations as to the permanent
committee, as well as a recommendation for the name of the permanent committee.
e. The Chair shall present the final advisory report to the City Council during a regularly
scheduled City Council meeting. The City Council may accept it for consideration, or may
send it back to the exploratory committee with additional questions to be answered or
issues to be addressed.
7. Termination of the exploratory committee. This exploratory committee shall terminate at the
end of one year after the first meeting of the committee, or upon acceptance of the Final Advisory
Report by the City Council, whichever occurs first.
8. All meetings of the exploratory committee shall be open to the public.
9. All documents formulated by the committee or committee members are considered public
records. Committee members shall follow the Public Records Act rules and regulations of the City of
Yakima.
MEMORANDUM
September 21, 2016
TO: The Honorable Mayor and Members of the City Council
Cliff Moore, City Manager
FROM: Sonya Claar Tee, City Clerk
SUBJECT: Applicant Names for Exploratory Committees
Community Integration (7 vacancies)
Laura Armstrong
Marco Campos
Carole Folsom -Hill
Luz Bazan Gutierrez
Rachel Lierman
Tiffany Pitra
Anita Quintana
Brandy Schwartz
Matthew Zavala
Ethics & Equal Rights (7 vacancies)
Isaac Garcia
Maria Giedra
Maria DJ Rodriguez
Jim Statler
Felipe Vargas
Applications for both exploratory committees
Arthur Alcazar
Diana Lopez Batista
Ricardo deVilla
Bradley Hill
David Morales
Deb Treusdell Sterling
Retreat
Date: September 20, 2016
To: Honorable Mayor, Members of City Council, City Manager
From: Scott Schafer, Public Works Director
Alvie Maxey, Transit Manager
Subject: Transit Committee
Recently, the City Council was asked to establish a more formal Citizen Transit
Committee, to be chaired by a community resident. Currently, Yakima Transit holds
quarterly Public Advisory Committee meetings with the general public which is above
and beyond the requirements of the Federal Transit Association (FTA). In addition,
Transit is also reporting to the Neighborhood & Community Building Committee (NCBC)
similarly to the committee Transit was allowed to report to approximately 5 years ago.
Yakima Transit, for years, has held quarterly Public Advisory Committee meetings open
to the general public at the Public Works facility in the evenings from 5:30pm- 6:30pm.
Yakima Transit notifies individuals who have participated in the past by email and /or
postal mail of the scheduled meetings. In addition, the meeting schedules are posted
ahead of time on each of the Transit buses, at the Transit Center and also on Transit's
webpage to encourage others to attend. The notification includes a copy of the meeting's
agenda. Currently, 23 individuals are directly notified of the upcoming meetings. The
regular attendees to Transit's Public Advisory Committee meetings have been attending
for many years. They are informally considered "permanent attendees" in a sense, but
the meetings are open to the general public. Generally, only a small group of 5 -10
individuals routinely attend. It is recommended that a Public Service Announcement
(PSA) also be submitted as a way to reach out to the general public.
The quarterly City Advisory Committee meetings address issues dealing with the four
programs Yakima Transit has to offer; fixed - route, vanpool, dial a ride, and the
Yakima /Ellensburg Commuter Service. Minutes for these meetings historically have not
been taken, however, management will ensure they will be provided in the future. In
fact, we are recommending that both the agenda and accompanying minutes from each
quarterly Advisory Committee meeting be provided at the following NCBC meeting for
review and discussion.
The Transit Manager leads the quarterly Public Advisory Committee meetings and
provides an agenda. This is an organized meeting in which Transit staff goes through
the agenda items which consists of proposed changes and the general status of Transit.
The meeting is formal; consisting of a schedule, agenda and a dedicated time for public
comments. Participants are welcome to share information throughout meetings as well.
Regarding Transit's Transportation Development Plan (TDP) and its long -term goals and
objectives, these have been documented for quite some time; developed with input from
the Public Advisory Committee. In addition, it is the same Public Advisory Committee
that provides input as it relates to route changes. At the last meeting (July 19, 2016),
there was a presentation by individuals living in the apartments at the northwest corner
of Powerhouse Road and Englewood Avenue. They were requesting bus service closer
to their residence in order to more easily service the individuals with special needs who
live there. Starting January 2, 2017, Yakima Transit will be rerouting a bus to provide
service for those individuals. Circumstances that justified the route modification include
the lack of sidewalks along Englewood and Powerhouse at this location; hills that make
it more difficult for these individuals to traverse; as well as, other new residential
development nearby. Transit strongly encourages this type of input to better serve the
community. Transit evaluates ideas and suggestions for practicality and for budget
consideration to ensure sound judgment is being implemented. Staff then reports back
to those individuals to close the loop of communication.
It should be noted that Yakima Transit does have vision and direction. Leadership
realized in late 2012 that as a result of service expansions and other oversights,
spending on transit services were higher than transit revenues and that a deficient would
be recognized as early as 2016 if changes were not implemented as indicated in the
table below:
6 -YEAR ANNUAL CASH BALANCE — WITHOUT CHANGES
(in thousands)
6 -YEAR ANNUAL CASH BALANCE
2013
2014
2016
2016
2017
Project Ending Cash Balance
Without Changes
$2,255
$757
$783
($809)
($1,118)
Adequate funding was not available for vehicle and other essential capital procurements.
Confronted with challenging budget choices, Yakima Transit identified potential cost
containment measures and started implementing them. In March of 2013, service
cutbacks and a fare increase were implemented. Some of these changes included:
reducing evening services, eliminating free weekend summer bus service, eliminating
service on nationally- recognized holidays, reducing service during the middle of the day
on select routes with half -hour service, and increasing fares on all modes of
transportation. At the beginning of 2014, the elimination of the underperforming Route 8
was implemented, saving approximately $360,000 per year to be reinvested back into
Transit's aging fleet. Such moves have effectively wiped out the deficit, restoring a
strong and stable cash balance past 2017.
6 -YEAR ANNUAL CASH BALANCE —WITH CHANGES
(in thousands)
6 -YEAR ANNUAL CASH BALANCE
2013
2014
2016
2016
2017
Project Ending Cash Balance With
Service Cuts and Fare Increase
$3,078
$2,891
$3,921
$3,333
$4,028
Summary of changes made to improve Yakima Transit over the past 4 years:
• Route 1 Modification / Route 8 Elimination - Yakima Transit eliminated Route
8, an hour -long fixed route. Route 1 was modified to provide additional service
and was rerouted out of the neighborhoods to provide connections between
shopping centers. Both routes operated in the same area providing alternating
service and both routes were underperforming. Route 8 had the lowest ridership
of all the bus routes. Currently, Route 1 is the only route that serves the City of
Yakima past 72nd Avenue. The savings from this program was reserved for bus
replacement.
Vehicle Replacement — Transit has since successfully replaced most of its worn
out fleet over the past 3 years utilizing the committed operating savings from
Route 8 as well as other funding sources. Yakima Transit had planned to
schedule the replacement of three buses per year at a cost of approximately
$430,000 per bus. Prior to management's initiative, one -third of Transit's fleet in
service was well past their life- expectancy of 14 years. Buses that were 18, 21,
and 22 years old, had contributed directly to high maintenance costs and
unreliable service.
• Sunday Bus Service - In 2014, Yakima Transit restored Sunday fixed -route bus
service as a permanent part of its normal schedule. Prior to this, it had been
operating under three years of grant funding with the grant and the service set to
expire. Because of the efforts of Yakima Transit, Sunday Service continues to be
successfully provided without further grant funding.
Yakima /Ellensburg Commuter Service - The Yakima/Ellensburg Commuter
(YEC) was started in November 2011 as an effort for many students and
teachers to travel to either Yakima Community College or Central Washington
University. Due to inadequate management oversight by the state's contractor
providing the commuter service and over extension of their budget due to high
maintenance costs, WSDOT was willing to end this successful service in the fall
of 2014. The City of Yakima worked to increase the annual contributions for both
the City of Yakima and Central Washington University, as well as included the
City of Selah as a new participating partner and obtained a new commuter
service provider. In addition, a 25% increase in the fare amount was
implemented, one of the eight round trips was discontinued during the peak
season (when school is in session), and two round trips were discontinued for the
off peak time (when school is not in session). All of these efforts by City
Management have led to long -term sustainability for this commuter service which
recently entered into its third grant cycle with WSDOT.
Fixed - Routes — Beginning in 2016, Transit drivers have been equipped with
iPads to track their passenger counts. This in turn has allowed management to
utilize this data in developing "heat maps" to illustrate which bus stops are being
used by our passengers; leading to more efficient bus routes. Staff continues to
research the effectiveness of Transit's current fixed - routes in order to implement
changes where they are needed. Staff is also researching the possibility of
running "grid- routes" for better efficiency as opposed to the longstanding "loop -
routes" as a means to increase ridership.
Alternative Fuels — Transit is currently working with consultants to research
alternative fuels for its Transit fleet. In 2019, the Federal Transit Association is
requiring all transit agency's to have a plan in place for the eventual fleet
conversion from diesel fuel. Alternatives include bio- diesel, natural gas, and
electricity.
In the end, major issues that affect Yakima Transit are brought forth for City Council
decisions. We are looking for guidance from City Council as to whether a Transit
Committee is necessary. Improvements to the existing Public Advisory Committee
meetings will be addressed by the submittal of Public Service Announcements ahead of
the scheduled meetings to try and generate more interest from the general public. In
addition, minutes for these meetings will now be taken with both the agenda and minutes
from each quarterly Advisory Committee meeting to be provided at the following NCBC
meeting for review and discussion. All of these efforts are to increase public input and to
ensure Yakima Transit remains fiscally responsible, operates and maintains a reliable
fleet, and continues to improve transit services.
CITY OF YAKIMA
BOARDS AND COMMISSIONS
APPLICATION
We appreciate your interest in serving your City in this capacity. We ask you to complete this brief form to
help provide the City Council with sufficient information to make an appointment to the desired board or
commission of the City of Yakima.
A. Please Print Clearly:
NAME: (Mr., Mrs., Ms.)
HOME ADDRESS:
Number Street
PHONE NUMBERS:
Home
E -MAIL
YAKIMA RESIDENT: YES
Zip Code
Other (Specify)
B. Please number the board(s), commission(s) or committee(s), etc. in the priority in which you are
interested.
'Additional information requested for representation requirements:
Arts Commission: Please complete supplemental form
Community Review Board: Representation (local resident, health community, residential rental community, building industry
or business community):
Ethics & Equal Rights and Community Integration Exploratory Committees: Please provide a resume with your
application, which may be subject to public disclosure
Yakima Historic Preservation Commission: Please complete supplemental form
C. Available for day meetings: Available for evening meetings:
D. Please give any training or experience that you possess which would be beneficial to a member of the
board or commission in which you are interested:
Continued on Page 2
STDC Brds8&CmmApphcation.doc -- -
Arts Commission *
Bike/Pedestrian Committee
Board of Appeals
Charter City Employees Civil Service Commission
Community Review Board
DYBID Advisory Committee
Community Integration EXPLORATORY Committee
Ethics & Equal Rights EXPLORATORY Committee
'Additional information requested for representation requirements:
Arts Commission: Please complete supplemental form
Community Review Board: Representation (local resident, health community, residential rental community, building industry
or business community):
Ethics & Equal Rights and Community Integration Exploratory Committees: Please provide a resume with your
application, which may be subject to public disclosure
Yakima Historic Preservation Commission: Please complete supplemental form
C. Available for day meetings: Available for evening meetings:
D. Please give any training or experience that you possess which would be beneficial to a member of the
board or commission in which you are interested:
Continued on Page 2
STDC Brds8&CmmApphcation.doc -- -
Yakima Historic Preservation Commission
Housing Authority Board
Parks and Recreation Commission
Police and Fire Civil Service Commission
Public Facilities District Board
Southeast Community Center Advisory Board
Yakima Planning Commission
OTHER:
'Additional information requested for representation requirements:
Arts Commission: Please complete supplemental form
Community Review Board: Representation (local resident, health community, residential rental community, building industry
or business community):
Ethics & Equal Rights and Community Integration Exploratory Committees: Please provide a resume with your
application, which may be subject to public disclosure
Yakima Historic Preservation Commission: Please complete supplemental form
C. Available for day meetings: Available for evening meetings:
D. Please give any training or experience that you possess which would be beneficial to a member of the
board or commission in which you are interested:
Continued on Page 2
STDC Brds8&CmmApphcation.doc -- -
E. Special reasons for wishing to serve on this Commission:
F. Have you ever served on any other board or commission? If so, please state city, state, dates, and name of
board or commission:
G. Please furnish two references who can speak to your qualifications for the desired appointment:
NAME:
ADDRESS:
Zip Code
DAYTIME PHONE NUMBER:
NAME:
ADDRESS:
Zip Code
DAYTIME PHONE NUMBER:
H. Please be advised, ESB #5964 effective July 1, 2014 mandates persons filling certain state and local
government offices and positions, including board and commission appointments, complete training
regarding the Open Public Records Act within 90 days of election or appointment.
When a vacancy occurs on a board or commission in which you have indicated an interest, your application will
be provided to the Council Committee. The Committee will then make a recommendation to Council for
appointment. The Council Committee or the City Council may desire to conduct an interview.
As an applicant for the above position for the City of Yakima, I hereby waive my right to privacy with
respect to the information contained in my application and any supporting documents attached
thereto. The City, its officials, or employees are authorized to make my application and supporting
documents available for public inspection, including inspection by members of the press and media.
Your Signature:
Date:
Please return completed form to Yakima City Clerk, 129 North 2nd Street, Yakima, WA, 98901. Applications
will be kept on file for two years. (If you have any questions please call 575- 6037.)
A brief description of the purpose of the boards, commissions and committees, etc. can be found on -line at
https: / /www.yakimawa.gov /council /beards- commissions/ under Boards and Commissions, or call for
information.
STDC Brds8&CmmApphcation.doc -- -
M
office of the Mayor iii
City of Seattle
wide to ochieve racial equity in our community.
and arts and culture-,
of all resideriM and partnering With the community to achieve racial equity across Seattle.-
o n 1 ristitutional racism and has become a nationa I leader i n efforts to achieve racial eq uity;
tools to end racial inequities across key indicators of success;
contracts with women and minority owned businesses;
that contribute to the health and well-being of everyone in our city; and
III � r1111 11111111111111 1
HCHM
Executive Order 2014-02: Race and Social Justice Initiative
April 3, 2014
Page 3
training to ensure racial equity as part of their dayAo-day work, and will develop new Cltywide
training to expand employees' knowledge and skil ls
L. SOCR will continue to administer the RSJI community Survey every two years to collect
1111111111=�=13=
-51
so=
-It #®
Sam=
!111 11� 1111111111111p 111!111111 lI� .13=
M
EDWARD B. MURRAY
Mayor
11
RIM: I
To help you think about ways to use each strategy, we have provided critical questions to
consider, as well as successful examples to illustrate creative ways to connect with your target
group.
11-1101.1 11N.
01 Are there key individuals or constituents you already have or should be building a
relationship with?
+t�gg lip I ��
9
MEE=
Q2 Are there ways to increase the level of input a community has in a process?
• Selecting the most appropriate and effective communication method to promote engagement
opportunities
• Decrease barriers to attendance or effective communication at events
MM ESM
• !
Copyright 2004-2009 REACH OUT * www.reachoutforngwfutures.org All Rights Reserved.
Reproduced with Permission for the The City of Seattle Office of Civil Rights Until December 2011
�� �
��* i*
� * °+
} ,
��
s 11laa ,,
1
BUILDING AN INCLUSIVE CITY
it It's in our DNA o-01,C',
I { ♦W N
I ^e)
is
c /rY o ox%
Neighbor to
Neighbor Forum
Presented by
Benita Horn &
Preeti Shridhar
woo Ciir of
'Renton Q
.......
z
I
Renton has established inclusion
as one of five goals in the strategic business
plan.
THE GOAL:
Building an inclusive
informed city with
opportunities for all.
tidnre. • +`��.�►.L err ►� �.��
enton p ,,
woo
CITY OF
Renton O
INCLUSION GOAL STRATEGIES:
• Improve access to city services and programs
• Build connection with ALL communities that reflect the diversity
in our city
• Promote understanding and appreciation of our diversity through
celebrations and festivals
• Provide critical and relevant information on a timely basis and
facilitate two -way dialogue
• Encourage volunteerism, participation, and civic engagement
- CITY OF
enton O
2015 Inclusion
Accomplishments
' N TASK FORCE
MAYOR S INCLUSIO
• Improve Access • Build Connections
• Promote Understanding • Provide Critical Information
• Encourage Participation
V
CITY OF OVA
Y1 ■
4 Y1 ir 11 1
MAYOR'S INCLUSION TASK FORCE
Established Mayor's Inclusion Task Force with 26
members representing the diversity of our
community
Bi- monthly meetings with the task force
Coordinated with task force members to
promote various events such as Career Fair, SIFF,
Fireworks ban, and Teen Summit
Working together on several action
items including international
display at City Hall, neighbor to neighbor
and community gatherings
Planning 2016 World Festival
CITY OF
enton Q
MAYOR'S INCLUSION TASK FORCE
First Ever Multi- cultural Social
_ grim
P_ CITY OF
enton
MAYOR'S INCLUSION TASK FORCE
First Ever Multi- cultural Social
P I tj 'm V&_
CITY OF
enton Q
s -4
IMPROVE ACCESS
Services
• Established ongoing contract with
Language Line vendor
• Assistance available at various locations
in city facilities
• Completed citywide training
• Ongoing outreach
• Early data shows several departments
using the service
• Setting up system to track language and
department use
�ist� K°rean
CITY OF
Renton 0
IMPROVE ACCESS
Employment
• Participated in Public Safety Job Fair
• Targeted outreach to diverse community
groups to encourage inclusion
• Over 150 people attended
• Working with Public Safety Testing to
make it more accessible and inclusive,
including considering a Renton location
rebate; workshops on how to take the
test; coordination with other cities to
increase the applicant pool
00 UTV OF
Renton O
r
BUILD CONNECTIONS
Employment
Renton Career Fair
• Partnered with Renton Technical College
and Renton Chamber of Commerce to
host first ever Renton Career Fair
• 50 companies participated and over 40C
participants attended
• Next Career Fair May % 2016 and
working with RTC, WorkSource and
Chamber on planning
FfNpOUR GREAT ft-
rNEXT RGRf fY
CA R SECND
EER ANNUAL'
FA'TUSQAy, VAY31tr
R 3:Q0E_g: VA
RETERIk TECHNICA, Cal't
�AFF1CAlA: flNtl4R 1.7000yE4E7 SE
'EITOX lRR56
CITY OF
--.Woo
enton 0
BUILD CONNECTIONS
Employment /Career
Opportunities
Renton School District Career Day
• As part of STEM learning and career
llt'm i
0MV1
\l
s
BUILD CONNECTIONS
Diversity and Inclusion
Students from the Renton School District to
create exhibits at City Hall several times a
year to showcase art in support of city's
inclusion goals
now
2
CiTr oc
- RentonO
WE GOT IT UNDER "RAAPS"
Partnership with Renton African - American
Pastors and Police
CITY OF
Renton O
DERSTANDING
in Pastors Group
ciTr ov
enton O
PROMOTE UNDERSTANDING
improving Positive Relationships with Law Enforcement &
Our Youth and Community
• In partnership with African- American
Pastors group, Renton Police hosted first of
a series of community forums to build trust
and improve relationships
• Very successful event with a focus on
education, open dialogue, and candid
conversations
• Over 85 youth and community members
attended
• Two more forums in November 2015 and
Feb 2016
• Next event on April 9 with focus on youth
i
CITY OF
Renton Q
REGIONAL PARTNERSHIPS
• Participated in 2015 Governing
for Racial Equity conference in
Seattle
• Panel discussion to create
regional partnerships in King
county
• Provided input on King County
Equity and Social Justice
strategic plan
GOVER1VING
RgCIAL eQUIOR
Y
CITY OF
Anton O
I�
P
0
ENCOURAGE PARTICIPATION
• Several departments are piloting the
Inclusion Sign -In Sheet at public events
• Voluntary participation for residents
• Working with IT to create a database to
store input
• Over time will provide city with a picture
of who is being reached and who is not
• Next steps — department staff to maintain
data
Work with IT for collection and analysis of
data
MEM-0 T,
PM�M �P� Ntl rI M IrcMbPY OR nPdr
CITY Of
Renton O
BUILDING AN INCLUSIVE CITY INFRASTRUCTURE
• Continue dedicated
resources in Mayor's office
to provide expertise in
inclusion and social justice
to sustain inclusion goal
strategies
Consultant services
• Dedicated staff in HR to expand
outreach and recruiting
• Citywide staffing commitment to
Inclusion efforts
• Police Department volunteer
group focused on Building
Relationships with Community
r CITY OF
enton 0
4
M
r
INCLUSIVE CITY - RENTON SETS THE STAGE
• 2015 National League of
Cities 1St Place award
• U.S. Conference of Mayors
2015 Livability Award
• International City Managers
Award 2015 Community
Partnership Award
• CNBC's 2015 Most Diverse
Cities— Renton ranks #6 of
the nation's 230 most
populated cities
CITY OF
Renton O
2015 -2016 Inclusion
Next Steps
CITY OF
n
--�- `Rento =b
CLUSIVE CITY ROADMAP
• Create a comprehensive
roadmap that enhances the
Inclusion goal
• Develop key indicators to
measure progress
1- CITY OF
enton
RENTON EQUITY LENS
• A team of Administrators has been
meeting to customize an equity lens for
Renton to assess potential disparate
impact on vulnerable communities in
policies, budgets, and planning
• A pilot of Renton Equity Lens and training
of all administrators to use equity lens
LITY OF
Renton 0
INCLUSION SYSTEMS ASSESSMENT
•
Renton Is Equity Lens will
support an assessment of
key systems to enable
removal of any barriers to
inclusion (systems examples:
Recruiting, Hiring,
Contracting, Professional
Development, etc.)
uTr of
Renton O
ONGOING EDUCATION
• Develop and conduct ongoing training to enhance staff
awareness, knowledge, and skills for providing services to
Renton's diverse community
• 2016 training currently being developed with a focus on
implicit bias
IM
i
• Collaborate with HR on scheduling for
citywide training
• Work with WA State Extension
program to develop customized
Poverty Simulation Training for
Quarterly Managers Meeting
CITYOF
= RentonO
DEEPENING
COMMUNITY PARTNERSHIPS
a
• Partner with community organizations, faith -based organizations, and
residents for ongoing dialogues, meetings, and summits with city
representatives
• Continue partnership with African American Pastor's Forum to enhance
community / police relations.
r,
COMMUNITY PARTNERSHIPS
• Partnership with Renton School District
• Career Day
• Lobby display cases
• Deepen partnership with Renton Technical
College and Renton Chamber on annual career
fair
• Boards and Commissions
• Requests from REACH for training
• Renton Municipal Arts Commission
— recent presentation
• Renton History Museum
0k_ dnton
SCHOOL DISTRICT
RTCRENTON
TECHNICAL
COLLEGE
CITY OF
Renton
DEEPENING REGIONAL RELATIONSHIPS
• Continue engagement in Governing for Racial Equity (GRE) regional
network
• Deepen relations with regional government entities to better
support our increasingly diverse and mobile population of
residents (Seattle, King County, Redmond, Bellevue, Tukwila,
SeaTac, Burien, Kent, Federal Way, Des Moines, Auburn, etc.)
• Continued participation in King County Police Chiefs' committee
which is exploring bias -free policing and building and/ or
improving relationships between police, African American
communities, and other communities of color
Renton O
Questions?
CITY OF
Renton O
Provide a safe, Promote economic Support planned
healthy, vibrant vitality and strategically growth and influence
community position Renton for decisions that impact
the future the city
Promote safety, health,
and security through
effective communication
and service delivery
Facilitate successful
neighborhoods through
community involvement
Encourage and partner
in the development of
quality housing choices
for people of all ages and
income levels
Promote a walkable,
pedestrian and bicycle -
friendly city with complete
streets, trails, and
connections between
neighborhoods and
community focal points
Provide opportunities
for communities to be
better prepared for
emergencies
Promote Renton as the
progressive, opportunity -
rich city in the Puget
Sound region
Capitalize on
opportunities through
bold and creative
economic development
strategies
Recruit and retain
businesses to ensure
a dynamic, diversified
employment base
Nurture
entrepreneurship
and foster successful
partnerships with
businesses and
community leaders
Leverage public/
private resources to
focus development
on economic centers
Foster development
of vibrant, sustainable,
attractive, mixed -use
neighborhoods in urban
centers
Uphold a high standard
of design and property
maintenance
Advocate Renton's
interests through state and
federal lobbying efforts,
regional partnerships and
other organizations
Pursue transportation
and other regional
improvements and services
that improve quality of life
Balance development
with environmental
protection
RENTON. AHEAD OF THE CURVE.
Building an inclusive
informed city with
opportunities for all
Improve access to city
services and programs
and make residents .
and businesses aware
of opportunities to
be involved with their
community
Build connections with
ALL communities that
reflect the breadth and
richness of the diversity
in our city
Promote understanding
and appreciation of
our diversity through
celebrations and festivals
Provide critical and
relevant information on a
timely basis and facilitate
two -way dialogue between
city government and the
community
Meet service demands
and provide high
quality customer
service
Plan, develop, and
maintain quality services,
infrastructure, and
amenities
Prioritize services
at levels that can be
sustained by revenue
Retain a skilled
workforce by making
Renton the municipal
employer of choice
Develop and maintain
collaborative partnerships
and investment strategies
that improve services
Respond to growing
service demands through
partnerships, innovation,
and outcome management
Encourage volunteerism,
participation and civic
engagement
CITY OF
__W0010-
enton O
Overall vision for where You want
Yakima to go in the future
'7
Purposes of asset evaluation and
committees
i�
ir
Outcomes you want the study and
committees to work towards M M ift
Example Vision statements:
Creating an inclusive Yakima
Creating a diverse and inclusive community i
Ensuring access to government and services for all Yakima residents
Making Yakima's government and services accessible to everyone
Together, we are Yakima
Connecting Yakima's residents to services and opportunities
Example Purpose Statements for the Asset Evaluation and Committees:
The purpose of the exploratory committees is to evaluate systems and provide
recommendations to the Council and community on how the City can work towards its
desired Outcomes.
The purpose of the Asset Evaluation is to evaluate systems and City assets currently
existing to help shape system changes to meet our Vision and Outcomes.
Example Outcomes:
Increase the number of applications for City jobs
Every child in Yakima can walk to a park, trail or other public recreation area from their
home
Maintenance of City assets will be a hybrid of a complaint based system and a
maintenance schedule to ensure assets are properly maintained
Better communication to residents about City job opportunities
A public library or access to public library books within % mile of every resident
Keeping elderly residents in their homes and helping make those homes accessible to their
changing needs
Increase in applications and interest for City volunteer opportunities, such as committees
and commissions
Eliminate food deserts
Stronger public - private and public -non profit partnerships to build a better community