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09/27/2016 05 Gang Free Initiative
BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 5. For Meeting of: September 27, 2016 ITEM TITLE: 11:00 a.m. to 12:00 noon Gang Free Initiative SUBMITTED BY: Cliff Moore, City Manager SUMMARY EXPLANATION: a. Review YPAL and People for People activities reports b. Review YPAL and People for People program contracts c. Review YPAL and Washington Fruit facility contract d. Council discussion and direction to staff e. 12 noon to 12:30 p.m. lunch on-site ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: °City Manager cl*� STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D YPAL program 9/2012016 Cover Memo D YPAL me rno torn legal 9/20/2016 C Memo D YPAL program contract 9120/2016 Coxer Memo D ypal people for people 9/2212016 Cover Memo D YPAL site use contract 9/20/2016 Cowr Memo D WA Fruit facility agreement 9120/2016 Go Memo YOUTH EMPLOYMENT SUPPORT SERVICES 2oiS FINAL REPORT A Statewide Comprehensive Outreach €t Services Delivery Model Maurice Ward, CV, CDP Juvenile Justice Program Administrator This report is designed to highlight some of the successful outcomes associated with this funding and the four agencies selected to provide the services in the four identified counties. This funding was acquired through the Washington State Legislature under Rep. Eric Pettigrew'ssponsorship. The Department of Social and Health Services' (DSHS) Juvenile Rehabilitation (JR), underthe Rehabilitation Administration (RA), issued this Request for Proposal (RFP) to Community -Based Organizations (CBO) to provide at -risk youth intervention services focusing on prevention, intervention, and suppression of behavioral problems and violence while linking at -risk youth to pro- social activities. Youth transitioning from the juveniiejustice system back to their home communities need services and resources to prevent them from future involvement in thejustice system. MT. ZION - Partnering for Youth Achievement (PYA) received s95,000 to provide intensive at -risk youth intervention services through case management and mentorship to 35 youth, ages 8 — 24 years old, in the Bremerton community of Kitsap County under their Partnering for Youth Achievement (PYA) Program. Mt Zion (PYA) program visits Northwest African - American Museum. YMCA- Metrocenter (YMCA) received $i32,5oo to identify, target, and serve up to 30 youth, ages a.2 — 18, through the Street Outreach Services by the YMCA's Alive and Free program, with a total of 72 youth to be served between the three (3) agencies. YAKIMA- POLICE ACTIVITY LEAGUE (Y -PAL) received s83,000 to identify and engage up to 30 youth ages :Lo —17 in evidence -based prevention and intervention services that will include outreach targeting chronically truant youth and theirfamilies, case management that includes home visits, referral and family advocacy, curriculum -based life skills training, academic support and instruction, school reintegration, and positive youth development programming (e_g., arts instruction, culinary arts instruction, wrestling and boxing). Nd��.hi5�r:i•m i.:hiri•Ie.C..m GOODWILL of the Greater Olympics (Tacoma) received 688,985 to provide a continuum of intervention and transitional services that includes life skills and prevention workshops, Aggression Replacement Therapy (ART) intervention classes at the REACH Center, Rerv:� In Hall, or middle and high schools, wrap- around case management, pro- social, recreational, and group and individual mentoring services for up to 350 adjudicated and other at- risk of delinquency youth, ages 14— 24 years old, in Pierce County. 1 i Goodwill young adult participant in the YESS funded employment program at his first job ever. UUUUWII.i-t11iP1Uy1T1er1L ell ogi dill This photo was taken out front of Goodwill, before he headed off to his swing shift worehouse job at Coca Cola (sometimes he works at Goodwill and other times they send him in the field to work with different partners!). YMCA and its subcontractors (Safe Futures & Southwest Youth & Family Services) have collectively enrolled 72 youth into their long -term case management programs (31 Employment, l3 Education, 42 CM, 104 Pro - social and 67 Life - skills). An additional 575 were contacted and engaged through Outreach - Prevention /Intervention for other services through various referral sources and they have served a total of 831 combined youth by the end of June 2015 in the overall program. One of the barriersthat developed was related to some of the school partners differing in terms of accessto students on the campus. SWYFS -The impact of their collaborative work allows the youth in South King County to know about their services and youth that are participating are connecting their friends to the program_ The impact is also felt with the connection between Seattle proper providers and providers in S. King County. SF- Examples of impact include a youth who has been active in drug counseling and showing clean UAs following challenges with drug use, and a youth who was able to go off probation. YMCA -During this last quarter the Y had ten youth who were successfully connected to employment or case management services. Six of these youth at the time of engagement were actively involved in a gang, out of school and participating in incidents of violence. After working with Outreach staff these youth have now decreased gang involvement, are working with a case manager, and participating in the "Alive & Free" program. Another story of impact was an active gang member who was referred through a community contact that at the time of engagement wasn't actively attending school and was involved in criminal activity. Afterworking with Outreach this youth is now regularly attending school, connected to pro - social activities and is no longer connected to the gang. This group continues to leverage public and private funding and developing community partnerships to contribute to long -term sustainability of services. i { 1 YMCA "Alive & Free "mentoring their YESS funded participants at GreenhiliSchool in spring 2oi5. Boxing, Wrestling, Culinary Arts, 8t Family Movie Night Yakima Police Activity League (Y -PAL) Yakima - Police Activity League (Y -PAL) participants in the YESS funded An: program. Mount Zion (PYA) has now successfully served 44 youth by the end of June 2015 with Life Skills training, Case Management, Street Outreach, and linking them to Pro - social activities, which further supports the positive impact the intervention and services are having on youth in the community. PYA reviewed the progress report for attendance in June and found that 75% of their students have increased academics and attendance. PYA also had (2) youth enroll in Olympic College, (1) accepted to Xavier University, (1) was accepted to Eastern Washington, and (20) out of (25) seniors graduated in 2015. Over 30% of the mentees now have gainful employment and 85% have redefined their character and citizenship by practicing Self Awareness, Self - Regulation, Self- motivation, and have increased their empathy as a result of the mentoring circles. Pastor Richmond Johnson and others were supporting the PYA participants during their 2ois High School graduation. w fib APM ('Weer l'..•r \In :Ola 1,\bncl :nle rr"a"n.� In.n tlrrnrrrr"" Ilene unm•1 Goodwill Industries has now successfully served 672 total youth by the end of June 2015 with Life Skills classes, Violence Prevention workshops, Case Management, Street Outreach, and Mentoring. They also subcontracted $41,000 to Gulden U 4 Life for identifying up to 75 youth (from the total group of 350 youth) by school staff or other Yakima - Police Activity League (Y -PAL) participants in the YESS funded Art program. appropriate referral sources, including self - referral, who are at risk of violence, gang membership, delinquency, or bullying to receive intensive personalized programming from GuidenU4Lifethat may include individual and group mentoring (for up to 25 youth), and pro - social and recreational activities_ Their Pierce County Violence Prevention 2016 grant application went into the county in March of 2015. This will extend current funding into Dec. of 2o16 if awarded. One of the impacts of services in the community was they had a successful prosocial event, and took 17 youth bowling and received great feedback on what they learned about healthy fun. Participant youth will also have an end of cycle /graduation barbeque. A participant has moved from an unsafe environment to a stable home. One participant with an extensive background has obtained her flagging certificate and is now employed. A young man who was failing classes in October is now graduating on time. One of the opportunities to expand participation is they continue to receive requests from schools for Violence Prevention workshops and mentoring. In regards to opportunities for future sustainabilityi is the demand for workshops in the schools. They have reorganized their YE'S staffing model to ensure that they can meet that demand and tailor services to reach the largest volume of youth in need. YESS 2o1S FINAL REPORT YESS 2015 Outcomes # of Youth Served as of o6/3o/15 Contractors GW PYA Y -PAL YMCA TOTAL # of Youth to be Served 35o 35 30 72 487 Actual # Served 672 44 119 831 1,666 %of Target Reached 192% 126% 397% 1,1540/0 342% % of Expenditures as of o6 /3o /a.5 Contractors GW PYA YPAL YMCA TOTAL Maximum Consideration $88985 s95,000 $83,000 $132,500 $399,485 Total Expenditures* s88,985 $95,000 $82,514 $132,498 $398,997 % Funding Spent 1000/0 100% 990/0 100% 100% Cost Per participant (CPP) as of 06130 %5 Contractors GW PYA YPAL YMCA TOTAL Total # Youth Served 672 44 119 831 1,666 (Unduplicated) Total Expenditures 688,985 $95,000 $82,514 $132,498 $398,997 Avg. Cost Per Participant $132 $2,159 6693 6159 $239 Gender and Ethnicity Data (this data does not include Street Outreach clients) Boo -E 100% 6o0 -; -- -- - . _ - - - -- - -- - 400 41.07% --- --- - -- 200 -. _.. -.. -- -- -------- - - - - -- -- -.-._. .- -- - - -- O- - -- -- - - - — -- -- - _ - - -- - - 600 100% 400 ' 34.1% 0.09% 14.1% 12.40/0 10.5% 3.48% 4-641/o zoo 17-010/0 1,011 o 345 .. 1L3 _. 56 __.. i 107 15 - 47 172 411 0,`a Yakima - Police Activity League (Y -PAL} has served 119 youth by the end of June 2o15 with Case Management, Tutoring services, and linking them to Pro - social activities (73% participate in Boxing, 44% participate in Family Movie Night, and another 170/b participate in the Culinary Arts program), which is a great indication of the positive impact the intervention and services are having on youth in the community. They are also working closely with the Yakima Police Department and the City of Yakima. Some ofthe barriers they have faced was obtaining some of the youth Skyward passwords to track attendance and grades due to lack of parent support and participation and the Program Director was seriously injured in the beginning of the program and was never medically cleared to return. One of the impacts of services in the community was that Y -PAL was part of a panel to address gang and gun violence to a class of students at Heritage University. One of the opportunities to expand participation was the Youth Services Coordinator attended two Yakima School and DSHS collaboration meetings to go over cases, develop action plans, and discusses potential partnerships. In regards to opportunities forfuture sustainability; the Youth Service Coordinator has continued to make frequent visits to schools and has made numerous phone calls to request and receive status updates. Services Breakdown Definition Case Management a collaborative process that assesses, plans, and coordinates the options and services to meet the client's needs. Outreach /Prevention: to facilitate risk reduction among a variety of hard -to -reach populations who are at risk. Outreach/intervention: to provide services to at risk populations not effectively reached by existing agency -based interventions. Prosocial: engaging in actions that benefit other people or society as a whole. Education: providing access to schools, grades, GED programs, technical programs, tutoring, or any other learning opportunity in the community. Employment providing access to resume and cover letter support, and otherjob search materials. Life skills: learning skills that are necessary or desirable for full participation in everyday life. other: mentoring, counseling, mental health, etc. 3 a rs 11TA, j[, F1 II E I I I-Am Et necessa(T ol participation in every day life." !gI !! I III 111111p!IJIII�I� -4 M-NO =. - LIVIUMMU HVA11KML11J1Tf-j11-Q#1� I Im Yakima Police Activates League Daily Sign in Sheet DATE: 2016 MASTER Sheet Name Boxing Wrestling Cheer Art KITK Leadership Volunteer Parent Padres Other 1.January 180 359 128 18 57 208 17 2February 210 309 199 18 63 198 68 3. M a rch 269 424 175 12 74 288 46 4.April 236 84 42 147 26 45 33 98 6 5.May 199 28 164 195 16 45 31 160 57 6.June 166 128 128 13 15 25 90 70 7.July 138 94 95 7 81 37 8.August 306 116 154 37 99 62 9.September 10.October 11.November 12.December 13.Grand Total 1,704 1,204 544 1,221 103 105 327 14. 15. 16 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. YPALA member OfNational Police Activities League Thank you from', ma��� August 16, 2016 TO: Miff Moore, City Manager Jeff Cutter, City Attorney FRO Bronson Fau[ Sr. Assistant City Attorney August 16, 2016 Page 2 WVMM» »�l mil4all<2 RESOLUTION NO. R- 2015 -164 A RESOLUTION approving an agreement with Yakima Police Athletic League to provide evidence based programming and /or activities in conjunction with the Yakima Gang Free Initiative Youth and Family Development Center, and authorizing and directing the City Manager of the City of Yakima to execute and administer such agreement, with effective date to be January 1, 2016 WHEREAS, in November 2009, the Yakima City Council voted to direct staff to develop a Gang Free Initiative (GFI), or a comprehensive long term action plan for the prevention and intervention of Criminal Street Gangs, based on the Office of Juvenile Justice Delinquency Prevention Model Plan, and WHEREAS, the City at the direction of the City Council requested proposals under RFP No 11221 for the GFI Youth and Family Development Programming to accomplish certain goals of the Yakima GFI, and WHEREAS, Yakima Police Athletic League has previously provided evidence based programming and /or activities in conjunction with the Yakima Gang Free Initiative Youth and Family Center; and WHEREAS, People for People has been the contractor on a similar one -year contract for the year 2015, which terminates on December 31, 2015 (Contract No. 2015 -097), and the City Council approved that contract by Resolution No. R- 2015 -065 on May 5, 2015; and WHEREAS, Yakima Police Athletic League has the desired qualifications to provide these services, and WHEREAS, it is the desire of both the City of Yakima and the Yakima Police Athletic league to continue providing these services, and WHEREAS, on November 27, 2012, the Yakima City Council unanimously approved the City of Yakima Gang Free Initiative Strategic Plan which describes the goals of the Youth and Family Development Center and the service that Yakima Police Athletic League will provide; and WHEREAS, the Yakima City Council finds it to be in the best interest of the City to direct the City Manager to execute the Agreement with Yakima Police Athletic League to provide evidence passed programming and /or activities in conjunction with the Yakima Gang Free Initiative Youth and Family Development Center; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The Yakima City Council authorizes and directs the City Manager to execute and administer the attached Agreement with Yakima Police Athletic League (YPAL) to provide evidence based programming and /or activities in conjunction with the Yakima Gang Free Initiative Youth and Family Development Center ADOPTED BY THE CITY COUNCIL this 81h day of December, 2015. 'A � n1A Micah Cawley /Mayor ST. " '� h'l.tj ►'� City Clerk '1 y VtYr ;/',4V � L GANG FREE INITIATIVE IMPLEMENTATION SERVICES AGREEMENT BETWEEN THE CITY OF YAKIMA AND YAKIMA POLICE ATHLETIC LEAGUE This AGREEMENT is made and entered into by and between the CITY OF YAKIMA, Washington, a municipal corporation, located at 129 North 2nd Street, Yakima, WA 98901 (hereinafter referred to as CITY), and YAKIMA POLICE ATHLETIC LEAGUE, a non - profit corporation, located at 602 North 4th Street, Yakima, WA 98901 (hereinafter referred to as CONTRACTOR). WHEREAS, in November 2009, the Yakima City Council voted to direct staff to develop a Gang Free Initiative (GFI), or a comprehensive long term action plan for the prevention and intervention of Criminal Street Gangs, based on the Office of Juvenile Justice Delinquency Prevention Model Plan; and WHEREAS, the City of Yakima at the direction of the City Council requested proposals under RFP No. 11221 for GFI Youth and Family Development Programming to accomplish certain goals of the Yakima GFI; and WHEREAS, YAKIMA POLICE ATHLETIC LEAGUE, a Washington State non - profit corporation, experienced in Youth and Family Development Programming, has the desired qualification to provide these services; and NOW, THEREFORE, in consideration of the mutual covenants, promises and agreements set forth herein, it is agreed by and between the City and YAKIMA POLICE ATHLETIC LEAGUE as follows: 1. Scone of Services. The CONTRACTOR agrees to perform these services and work for the CITY in accordance with and as described in the following: A. RFP documents No 11221, incorporated herein by this reference; and B Contractor Proposal submitted in response to RFP No.11221, and dated September 20, 2012, incorporated herein by this reference; and C Addendum #1 to Contractor Proposal, "Negotiated Scope of Work for City of Yakima ", attached hereto and incorporated herein by this reference. D Regularly communicate with the City Manager and the Chief of Police or the Chief of Police's designee to assure mutual understanding of the work to be performed and the satisfactory completion thereof. E Background Screening for Contractor and associates- Contractor shall submit a current list of names, and assignments of all employees and volunteers who will perform work under this contract. Each employee and volunteer performing work under this contract will also be required to complete a criminal background check. There will be no exceptions and no substitutions of personnel without prior approved background clearance checks. All Contractor personnel shall pass a WATCH background check. Background checks will be conducted by the Contractor, at no cost to the City. Background checks from other sources are not acceptable. Background checks must be provided to the City_ GFI Implementation Services Agreement Between City of Yakima and YPAL - Page 1 Current City employees who have previously undergone a City background check shall not be required to be re- checked. All Contractor and sub - contractor employees working on this Contract must be clear of any sexual and drug related convictions. All Contractor and sub- contractor employees shall be free from any felony convictions. Throughout the life of the contract, the City reserves the right to request updated background checks or to have them completed again. F. Changes in the employment and volunteer list shall be reported to the City Manager and the Chief of Police or the Chief of Police's designee, no less than five (5) business days before the requested changes are to become effective G. Contractor shall ensure that all marketing materials and announcements for the project are co- branded with the City of Yakima as a partner in the project, and official logos of the City of Yakima shall be used to represent the city in said materials These materials include, but are not limited to: program brochures, agency reports, print advertisements, posters, internet/website portals, radio and television public service announcements, shirts, hats, etc. 2. Term of Agreement. The term of this agreement shall be deemed commenced January 1, 2016 upon execution by both parties and shall terminate upon the completion of all services required hereunder by the CONTRACTOR, but no later than December 31, 2016 unless terminated earlier by the CITY in accordance with Section 10 of this Agreement, or in the event of outside forces (illness etc.) and accepted force majeure occurrences (natural disasters etc.). 3. Consideration. As consideration for the services performed under this Agreement, the CITY agrees to compensate the CONTRACTOR in accord with the following terms. A. In consideration of the obligation of the CONTRACTOR to perform in accordance with the contract the CITY will transfer One Hundred Ten Thousand Dollars ($110,000) to the CONTRACTOR for the work as set forth in the RFP documents at the time and in the manner and upon the conditions provided B. CONTRACTOR shall invoice CITY monthly in arrears for services performed under this Contract. The CONTRACTOR shall submit a monthly invoice no later than the 20th day of the month following the month in which the invoiced services were performed The invoice shall state the deliverables completed during the invoiced month The amount of the invoice shall be for one - twelfth of the annual Contract Amount for the current Contract year. Invoice shall be sent to City of Yakima, ATTN: Chief of Police, 200 S Third Street, Yakima, WA 98901 CITY will reimburse the CONTRACTOR within thirty (30) days of receipt of a valid invoice for the amount of payment due CITY shall return any invalid or incomplete invoice to the CONTRACTOR within thirty (30) days after CITY receives the invoice An explanation will accompany the invoice that states the reason for return and any information needed to correct the invoice Final invoices for services provided under this agreement shall be submitted by the CONTRACTOR no later than ninety (90) days following the termination of the agreement. GFI Implementation Services Agreement Between City of Yakima and YPAL - Page 2 City of Yakima and ri rte•.. indemnification in any third party, I I I ;11 1 1 a«v» =>r,� I - M City of Yakima and YPAL - Page 4 this contract, UMMMOR "4:rllm M-F-TIRIOURWN SERUM MCI= 11=0WIZU'l be treated according to the following terms. C All CITY information which, under the laws of the State of Washington, is classified as public or private, will be treated as such by the CONTRACTOR. Where there is a question as to whether information is public or private, CITY shall make the final determination. CONTRACTOR shall not use any information, systems, or records made available to it for any purpose other than to fulfill the agreement duties specified herein. CONTRACTOR agrees to be bound by the same standards of confidentiality that apply to the employees of CITY and the State of Washington The terms of this section shall be included in any subcontracts executed by the CONTRACTOR for work under this agreement. D. All proprietary information of the CONTRACTOR, if any, shall be held to be strictly confidential by CITY. Proprietary information is information which, if made public, would put the CONTRACTOR at a disadvantage in the market place and trade of which the CONTRACTOR is a part. CONTRACTOR is responsible for notifying CITY of the nature of the information prior to its release to CITY. CITY reserves the right to require reasonable evidence of the CONTRACTOR's assertion of the proprietary nature of any information to be provided. E. All records relating to costs, work performed and supporting documentation for invoices submitted to CITY by the CONTRACTOR shall be retained and made available by the CONTRACTOR for audit by the State of Washington (including but not limited to CITY, the Auditor of the State of Washington, the Inspector General or duly authorized law enforcement officials) and agencies of the United States government for a minimum of three years after payment for work performed under this agreement. If an audit, litigation, or other action is initiated during this time period, the CONTRACTOR shall retain such records until the action is concluded and all issues resolved or the three years end, whichever is later. 9. Rights in Deliverables. Data and Copyrights. The Deliverables provided by the CONTRACTOR under Section 1 and any item produced under this agreement, including any documents, data, photographs and negatives, electronic reports, records, software, source code, or other media, shall become the property of CITY which shall have an unrestricted right to reproduce, distribute, modify, maintain, and use the Deliverables. The CONTRACTOR shall not obtain copyright, patent, or other proprietary protection for the Deliverables. The CONTRACTOR shall not include in any Deliverable any copyrighted matter, unless the copyright owner gives prior written approval to use such copyrighted matter A. CITY may, by giving CONTRACTOR thirty (30) calendar days written notice of termination, terminate this Agreement as to all or any portion of the Services not then performed, whether or not CONTRACTOR is in breach or default, and with or without cause. Upon receipt of any such notice of termination, the CONTRACTOR shall, except as otherwise directed by the City, immediately stop performance of the Services to the extent specified in such notice. CONTRACTOR shall have the same termination rights as the City as specified in Section 10. B In the event of termination pursuant to section 10A, the CONTRACTOR shall take all necessary or appropriate steps to limit disbursements and minimize costs, and furnish a report, as of the date of receipt of notice of suspension or termination describing the GFI Implementation Services Agreement Between City of Yakima and YPAL - Page 7 status of all work under this agreement, including without limitation, results accomplished, conclusions resulting therefrom� and such other matters as CITY may require ly ...... ...... - . , � A - City of Yakima and YPAL - Page 8 in nature. 'I'llien a new or i erent term or conottlon, is a, necessary to bind the parties . . . . . . . .... rty. Z #IN HIM E7accordance with this provision the parties City Manager City of Yakima WORMBENW, ff*'Yakima and YPAL - Page 9 - I - - ORION -*I-jTfff7;*WtFeTTjUnE Wlatl 51FUT'I'le Ina lurf ZXPTrdll.T*rT ifT MIS USIN MR be binding on the parties to this Agreement. 21 � i flll�j Ir 1 �I �11111 gillill 1111 1111 1111 MINIMIZE 1 9 1 ! Tff..Tff*"M SENSE lil'Slut —11 � RIMINI I I IIIM 6 '"U'r#1901129 Mor-' Mlwoffl�� ADDENDUM #1 YAKIMA POLICE ATHLETIC LEAGUE Description of Services PROGRAMMING OBJECTIVES: POSITIVE YOUTH DEVELOPMENT, GENERAL OUTREACH AND TARGETED OUTREACH YPAL Life Skills program provides targeted youth with immediate help in the areas of health and wellness; anger, time, and money management; and educational tutoring for the express purpose of mentoring the youth into responsible, positive citizens. Objective 1 - Provide life skills programming t0 120 youth at risk of gang involvement annually during non - school hours Non - school hours is defined as three hours following dismissal typically 3 p.m. to 6 p.m during the regular school year and 8 a.m. to 6 p.m. on weekends; and Monday through Saturday 8 a m to 6 p m during the summer break. Deliverable(s): YPAL will prepare a Life Skills Program Activity Summary Report to the City Manager and to the Chief of Police or the Chief of Police's designee by the 5th day following the end of the quarter. YPAL Targeted Outreach services will build ongoing and pro - social relationship with youth and families while linking them to appropriate services Outreach activities such as recreation and arts will be carefully integrated with existing and new prevention services not to become a primary focus, but rather as a means to build relationships with clients and provide access to essential resources and services. Objective 1: Maintain a minimum of two full -time equivalent staff or volunteer positions to deliver Targeted and General Outreach as described in Objectives 2, 3 and 4 of this description of services Deliverable(s): YPAL will prepare an Outreach Activity Summary Report to the City Y� Manager and to the Chief of Police or the Chief of Police's designee by the 5th day following the end of the quarter Outreach report should include a detailed accounting of the level of effort of each personnel involved in Outreach activities. Objective 2- Conduct general outreach servi o 250 to 500 youth at risk of or involved in p gangs by December 31, 2016. (/w% (� (N {� V((3 (//I LS) CA,, I (/� r Deliverable(s) YPAL will prepare an Outreach Activity Summary Report to the City Manager and to the Chief of Police or the Chief of Police's designee by the 5th day following the end"' -� of the quarter. Gl� 6 :> } Objective 3: Conduct a minimum of 4 to 8 gang awareness seminars targeting each middle school by December 31, 2016. Deliverable(s) YPAL will prepare a gang awareness seminar Activity Summary Report to the City Manager and to the Chief of Police or the Chief of Police's designee by the 5th day following the end of the quarter. Report shall include Sign -in Sheets and GAS Agenda. GFI Implementation Services Agreement Between City of Yakima and YPAL - Page 11 Objective 4: Use the Washington Assessment of Risks and Needs of Students (WARNS) to screen and refer a minimum of 50 youth at risk of or involved in gangs and prepare appropriate referral based on the results by December 31, 2016. Deliverable(s): YPAL will prepare a WARNS Screening and Referral Summary Report to the Chief of Police or the Chief of Police's designee by the 5th day following the end of the quarter GFI Implementation Services Agreement Between City of Yakima and YPAL - Page 12 f f • 1 Is . WHEREAS, in November 009 the Yakima City Council voted to direct staff to develop a Gang Free Initiative (GFI), or a comprehensive long term action plan for the prevention and intervention of - Gangs, based on Office of - - Delinquency Prevention •• l and WHEREAS, - direction of - City Council -• - -r proposals un No. 11221 for the GFI Youth and Family Development Programming to accomplish certain goals of - and People for People has previously provided •- - based programming and/or activities in conjunction with the Yakima Gang Free Initiative Youth and Family Center; and M WHEREAS, it is the desire of both - City of • People for People to • providing these services; • WHEREAS, the Yakima City Council ♦ to be in the best interest of • direct Council the City Manager to execute the Agreement with People for People to provide evidence passed programming and/or activities in conjunction with the Yakima Gang Free Initiative Youth and Family Development Center; and WHEREAS, the City - . • determines that th- Agreement shall r- t Council The Yakima City ! the and directs the City Manager to execute a 2dminister the attached Agreement with People for People to provide evidence based programming and/or activities in conjunction with the Yakima Gang Free Initiative Youth and Family Development Center; and that the Agreement approved herein shall be deemed ratified 2nd approved as and from January 1, 2015. GANG FREE INITIATIVE IMPLEMENTATION SERVIC AGREEMENT BETWEEN THE CITY «? «»»»<+ AND PEOPLE FOR PEOPLE This AGREEMENT is made and entered into by and between the CITY OF YAKIMA, Washington, a municipal corporation, located at 129 North 2nd Street, Yakima, WA 98901 (hereinafter referred to as CITY), and PEOPLE FOR PEOPLE, a non-profit corporation, located at 304 West Lincoln Avenue, Yakima, WA 98902 (hereinafter referred to as CONTRACTOR). WHEREAS, in November 2009, the Yakima City Council voted to direct staff develop a Gang Free Initiative (GFI), or a comprehensive long term action plan for th prevention and intervention of Criminal Street Gangs, based on the Office of — ® « Justice Delinquency Prevention Model Plan; and I WHEREAS, the City of Yakima at the direction of the © Council requestEle proposals under RFP No. 11221 for GFI Youth and Family Development Programming 2ccomplish certain goals of the Yakima GFI; and I WHEREAS, PEOPLE FOR PEOPLE, a Washington State non-profit corporation, experienced in Youth and Family Development Programming, has the desired qualification to provide these services; and NO in consideration of the mutual covenants, promises and 2greements set forth herein, it is agreed by and between the City and PEOPLE FOR PEOPLE z<4> »: Ril Contractor and sub-contractor employees working • this Contract must be clear of any sexual and drug related convictions. All Contractor and sub- contractor employees shall be free from any felony convictions. Throughout the life of the contract, the City reserves the right to request updated background checks or to have them completed again. F. Changes in the employment and volunteer list shall be reported to the City of Yakima Gang Free Project Manager, no less than five (5) business days before the requested changes are to become effective. 3. ' Consoderatmon. As consideration for the services performed under this Agreement, the CITY agrees to compensate the CONTRACTOR in accord with the following terms: A. In consideration of the obligation of the CONTRACTOR to perform in accordance with the contract the CITY will transfer Twenty-One Thousand Five-Hundred Dollars ($21,500.00) to the CONTRACTOR for the work as set forth in the RFP documents 61MV76offt M-0 =r1r-rzT'=1 -mmiejal B. • provision contained in this agreement shall • construed as entitling tT CONTRACTOR to participate in hospital plans, medical plans, sick leave benefit vacation, and other benefits available to employees of CITY. I C. CONTRACTOR certifies that all approvals, licenses or other qualifications necessary • conduct business in Washington have been obtained and are operative. If at any time during the agreement period the CONTRACTOR becomes disqualified from conducting business in Washington, for whatever reason, the CONTRACTOR shall immediately notify CITY of the disqualification. D. CONTRACTOR shall neither perform work nor submit an invoice for payment for work performed under this agreement for any time period after the termination date set forth in Section 2, above. E. CO1%TRACTOR shall furnish its own support staff and services as necessary for tr(; satisfactory performance of the work described in Section 1, above. Unless otherwise specified in this agreement, CITY will not provide any other staff, services, or material to the CONTRACTOR for the purpose of assisting the CONTRACTOR in the performance of this agreement. A. General Liability Insurance. Before this Contract is fully executed by the parties, CONTRACTOR shall provide the CITY with a certificate of insurance as proof of liability insurance and umbrella liability insurance with a total minimum i • ' • i i UffRVMflMW-1fiMM7--7F-T M- A. The CONTRACTOR hereby covenants that neither the CONTRACTOR nor any officer, member or employee of the CONTRACTOR has interest, personal or othervvise, direct or indirect, which is incompatible or in conflict with or would compromise in any manner • degree with the discharge and fulfillment • his • her functions and responsibilities under this agreement. B. Neither the CONTRACTOR nor any officer, member or employee of the CONTRACTOR shall, prior to the completion of such work and payment for such work, acquire any interest, personal or otherwise, direct or indirect, which is incompatible or in conflict with or would compromise in any manner or degree with the discharge and fulfillment of his or her functions and responsibilities with respect to the carrying out of such work. C. The CONTRACTOR shall not promise • give to any CITY employee anything of value that is of such character as to manifest a substantial and improper influence upon the employee with respect to his or her duties. The CONTRACTOR shall not solicit a CITY employee to violate any CITY rule or policy relating • the conduct • contracting parties. D. Nondiscrimination. During the performance • the Agreement, the CONTRACTOR shall not discriminate in violation of any applicable federal state, and/or local law or regulation on the basis of age, sex, race, creed, religion, color, national origin, marital status, disability, honorably discharged veteran • military status, pregnancy, sexual orientation, and any other classification protected under federal, state, or local law. This provision shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, and the provision • services under this agreement. F. Compliance with Laws. The CONTRACTOR shall comply with all applicable federal, state and local laws, rules and regulations in performing this Agreement. 8. Records, Documents, and Information. All records, documents, writings or other �Information produced or used by the CONTRACTOR in the performance of this 2greement shall be treated according to the following terms: A. CITY is required by law to comply with the Washington State Public Records Act (PRA). All determinations of records subject to release under the PRA, or otherwise required by law, shall be at the sole discretion of the CITY. jrAll 11fli im 1, . I B. In the event of termination pursuant to section 10A, the CONTRACTOR, shall tak,-. all necessary or appropriate steps to limit disbursements and minimize costs, and furnish a report, as of the date of receipt of notice of suspension or termination describing the status • all work under this agreement, including withoon limitation, results accomplished, conclusions resulting therefrom, and such oth matters as CITY may require. I C. If the City purports to terminate or cancel all or any part of this Agreement for CONTRACTOR's breach or default when the CONTRACTOR is not in breach or default which would permit termination or cancellation, such termination or cancellation shall be deemed to have been a termination • the City pursuant to paragraph 10A and the rights of the parties shall be determined accordingly. ow"'Man- FMTni B. Upon breach • default • the CONTRACTOR • any • the provisions, obligations or duties embodied in this agreement, CITY may exercise all administrative, contractual, equitable or legal remedies available, without limitation. The waiver of any occurrence of breach or default is not a waiver of subsequen� occurrences, and CITY retains the right to exercise all remedies hereinabove mentioned. If CITY or the CONTRACTOR fails to perform an obligation or obligations under this agreement and thereafter such failure is waived by the other party, such waiver shall be limited to the particular failure so waived and shall not be deemed to waive other failures hereunder. Waiver by CITY shall not be effective unless it is in writing and signed by the CITY contract manager. C. Any action at law, suit in equity, or judicial proceeding arising out of this Agreement shall be instituted and maintained only in any of the courts of competent jurisdiction in the COUNTY OF YAKIMA, Washington. Tony O'Rourke City Manager Yakima, WA •8•01 In case of CONTRACTOR, to: Madelyn Carlson Executive Director ��Mwm VAM. ME�y , �-. 17. i provision • this Agreement which imposes an obligation after termination or expiration of this Agreement shall survive the term or expiration of this agreement and shall be binding on the parties to this Agreement. IN WITNESS WHEREOF, the parties, by signing below, indicate their agreement to the 2bove. am Date: M CITY CONTRACT NO. RESOLUTION NO LDI() /-� '�P & I M Date: "ffiN FaXQ_Q �- W The Gang Free Yakima Connections resource call center is designed to provide gang prevention and intervention information to concerned callers, including gang-involved youth, their families, service providers and concerned citizens. In addition, trained Specialists will determine the specific needs of the caller, screen, and refer them to GFI partners or other agencies for services to meet their need. #bjective 1: Maintain call center screening and referral service capacity to field calls during peak and off peak hours. Deliverable(s): Gang Free Yakima Connections Call Center, Quarterly Call Center- Activity Summary and 211 Utilization Report to the GFI Project Manager by the 5th day following the end of the quarter. Objective 2: Provide call screening, information dissemination, preliminary intake ani enrollment support, and client referral services to 60 youth at risk of or involved in gangs by December 31, 2015. Deliverable(s): Quarterly Activity Summary Report to the GFI Project Manager the 5th day following the end • the quarter. I Objective 3: Working with GFI Advisory Group and other Screening & Referral providers, facilitate a coordinated crisis response mechanism targeting project clients following episodes of violence by December 14, 2015. 1 1 also allm I mir-ml a - is F�11 I'll 2. :a-, 41101 I-rip, all" t1b d t1ult-lit-OT11 C*11ITIMIST XITCrw C#7)felm risk youth and their familles; and .Mmim 1111101171'� 11,7111 1 1 1 19 Yakima, Washington. -M my T'l ILTK,IIMI z: MMMM®RN'Rall 111M W Mul lam= MIII I ]HIM 1::0 afliff « »z2 in $4U: w ■ Between City of Yakima and Yakima Police AthleficLeague 111111111111111111111 11111111; 1! 1 1 11111 ? 1111111111 111111111 Site Use Con d-act Between City of Yakima and Yakima Police Athletic League Site Use Contmct Between City of Yakima and Yakima Police Athletic League p I i �>QMJIAIAOJ Site «C ©a Between City of Yakima arol Yakima Police Athletic League Budget on a monthly basis. NOW JIM Site Use Contract -6- Between City 4¥4m and Yakima Police Athleti /Lea gue � � ! * � � � � � �. !!Y' Site use Contract Between City of Yakima and Yakima Police Athletic Ltogm, W I aim Site Use Contract Between City of Yakima and Yakima Police Athletic League TO CITY: Tony O'Rourke, City Manag] City of Yakima Yakima City Hall — First Flo 129 North Second Street Yakima, WA 98901-2613 TO YPAL: Ed Shoenbach, Chair of Board of Directors Yakima Police Athletic League 720 Conrad Road Selah, WA 98942-9775 h other addr 17-6 G is 9__. Tin Contract shall be governed by and construed in accordance with the laws of the State of washington, Site Use Contract -13- Between City of Yakima and Yakima Police Athletic League #M COUNTY OF s m youth in the community. Founded in 2003, YPAL also serves as a juvenile prevention program, to assist with long-term crime prevention. IMMEMEMON-MI M&M-1119, Eli IMMMINMi 6 1 1 NO Life Skills Classes Youth are provided with an opportunity to attend a 13-week class that helps them discover their communication skills, leadershii., team gl ing, and to he ositive influencers. MIMMIMIFAM Site Use Co == _15- Between City of Yakima and Yakima Police Athletic League Achievers This is a leadership club, mentored by a volunteerlteacher, Aith student at th helm. The goal is to inspire young people to become "servant leaders" in their lite's journe This group does community service proiects, s s Boxing YPAL's boxing program is designed to provide mentoring for kids who can benefit from the discigline and mental exercises boxine, Drovide Kids olev irare ho Scuba Working with the Yakinia Dive Club, we offer a spring program of community service to Mild 01 annual barbeque. IIII mill Site use Comrazi -16- Between City of Yakima and Yakima Police AthloticLeague FRONT DESK COPY ROOM Four Drawer Metal Cabinets -5 Counter Wall Mounted Cabinet Metal Bookshelf MILINK `I �ni' 9pI(I+ 'hml,�, I''l "i�IV411� hill I' 11 LOUNGE Cabinet Units -4 Beek Shelves -4 Site Use Contract Retoreen City of Yakima and Yakima Police Athletic League OFFICE l Desks -I Chairs-I Two Drawer Metal Cabinet -I Phone-] OFFICE Desk-2 Phone -2 Chairs-2 Two Drawer Metal Cabinet- I y U IVI III a IIIIErase I Il lull 111 p White I um Dry Board Ceiling Fan KITCHEN Dish Washer Wolf Two Door Gas oven/Stove Gas Convection Over �° t i #: is � -, � i, .,... ... u City of Yakima Department of Public Works YPAL Building Renovation STATUS PHASES 1 THROUGH 3 -.JULY 2016 REVISED SEPTEMBER 8, 2016) On Wednesday, July 20, 2016, Randy Pitney and I met with Bob and Lois Wardell to discuss design options for Phase 3 of the renovation which is to include complete updating of the restroom facilities We began with a review of Phase 1 and 2, what has been completed and what funds have been spent. As of now, Phase 1 is complete and Phase 2 is in the final stages of completion. Phase 1 cost $140,000 and Phase 2 cost $55,000, a total of $195,000. With regard to cash flow, beginning in 2014, $100,000 per year for five years has been committed. To date, $300,000 has been provided to cover 2014 — 2016. An additional $100,000 will be made available in January 2017 and 2018. Included is a letter from Wardell Architects with projected costs of $208,000 for Phase 3, restrooms renovation. This cost estimate is all inclusive, Construction cost, State Sales Tax, A/E fees, Plan Review and Permits, and Construction Contingency for a total of $208,000. When added to Phase 1 and 2 costs, the total projection of costs through completion of Phase 3 becomes $403,000. With the current cash flow of $300,000 revenue for 2014 — 2016, funds are not available to complete Phase 3 by year end 2016. As an option, we are proposing to complete design and contract documents this summer /fall, bidding in November, awarding in December, with construction to begin early 2017. From an accumulated cash flow perspective, $400,000 revenue would have been made available through January 2017 with an expenditure total of $403,000 through 2017. This would be our plan unless funding is advanced during 2016. $97,000 would be available for Phases 4 and 5, with total expenditures of $500,000 for the contract term 2014 through 2018. With YPAL the only occupant, the building is underutilized. It has been suggested that the building utilization be expanded to include reopening of a senior center. In light of this, we are suggesting that a meeting be conducted to determine future use of the building before any further improvements be made beyond Phase 3. Included are communiques from Wardell Architects with historical information, A/E cost agreement, and the renovation cost estimate for completion of Phase 3. If you have any questions, please contact me. Richard Wonner Fleet and Facilities Manager 509 - 576 -6412 Richard.wonner @yakimawa.gov c: \program files ( x86 ) \neevia.com \docconverterpro\ temp \nvdc \b797903a - 7015- 48e0 -a932- eb7652bff136\yakima.7577.1.ypal_2016.docx Yakima Gang Free Initiative Quarterly Progress Report Date. July 11, 2016 Roort Number: #2 Regorting Period: Anril-JuneNl Project Title: Gang Free Yakima Connections Agency Name: People For People 2-1 -1 Project Director's Name: Madelyn Carlson Rtfe: CEO Telephone;, 509-1-48-67-16 6re -Madelyn Carlson, CEO Date Anderson, CFOfor Madelyn Carlson) JIM's imam ** 60% of eligible call center staff is certified by Alliance of Information & Referral Systems (AIRS). Certification is a measurement of documented knowledge in the field of I&R reflecting specific competencies and related performance criteria M Barrier- People For People would like to participate in a GFI meeting-, with the City and other partners in order to receive and provide updates on services and revisit both short-term and long-term goals and outcomes of the project. Yakima Gang Free Initiative Quarterly Invoice April 2016 $1791.66 May 2016 S1791.67 June 2016 $1791.67 Total Invoice $5375 Leig "-,"�aenvon, CF0for Madelyn Carlson Signature,'ritle.- Madelyn Carlson. CEO N Accounts 'Payable FROM: INVOICE Yakima Police Activities LeaguRECEIVED INVOICE #133 602 N. 4th St DATE 05-13-16 Yakima, WA 98901 JUN Lli DESCRIPTION - - ------ ...... Is BE ENJE4ED MAY 3 12016 T, $9,16&66 FROM: !Z 24 Yakima Police Activities League 602 N. 4th St INVOICE #135 Yakima, WA 98901 DATE 07-15-16 TO: FOR. C4 of Yaldma Attn.. Chief of Police GFI Contract. June, 2016 Service 200 S. Third Street Yakima, WA 98901 W ,� FROM: INVOICE Yakima Police Activities League 4th t INVOICE #136 602 N. DATE 08-15-1 Yakima, WA 990 DESCRIPTION ONTH RATE AMOUNT Gang Free Project Contract with City of Yakima July, 2016 $9,166.65 $9,166.66 a FROM: INVOICE Yakima Police Activities League INVOICE #137 602 N. 4th St DATE 09 -15 16 Yakima, 989 TO: FOR., City of Yakima Attn.: Chief of Police GF1 Contract: August, 2016 Service 200 S. Third Street Yakima, WA 98901 Yakima an Free Initiative Quarterly Invoice • April 2016 • May 2016 • June 2016 Total Invoice $1791.66 $1791.67 S 1791 A7 $5375 Leig��4n,derson, CFOJ;gr Madelyn Carlson /i �i '//Z SignaturefTitle: Madelyn Carlson, CEO 6i b IN Distributed at the is Meeting q 7 /,� C3 Yakima ounty Yakima Police UAW) Activities League ' r Miller Park Community Programming YPAL and WSU Yakima County Extension are excited to partner in order to create increased awareness of and access to effective positive youth, family and community development programs. Below is a brief outline of collaborative programming ideas. Increased Programming • Focus on positive youth development, family protective values, and health /wellness, specific programming developed /selected based on alignment with community assessment data. • Programming designed to proactively create safe, supportive and educational environments where youth and families experience (1) belonging, (2) opportunities to learn, and meet goals, (3) build self - control and responsibility, and (4) opportunities to value and practice service for others • No -cost or low /scaled cost (with scholarship opportunities) • Cultural adaptive and relevant programming, offered in Spanish and English. • Promotion of structured programming and facilitation of safe -space access (place for youth to spend time and access needed resources, including healthy food and mentorship — prevention program) Examples of structured programs include In addition to much valued YPAL programming, such as tutoring, healthy living, art and family events. Youth 5 -19 years, & 4 -H Community & Afterschool Clubs: Year -round program, focus on positive Parents /Guardians mentoring through skill building topics, such as robotics, digital design and photography, and healthy living (50+ projects available) Youth in 4 -1-1, across all demographics, are 4x more likely to positivity contribute to society, and 2x more likely to make healthier choices and /or participate in science, technology engineering and math programs! 10 -14 years (middle Strengthening Families /Fortaleciendo Familias: 7 week parent, youth, and family school youth) & skills- building program proven to improve parenting skills, lower youth aggression, Parents /Guardians increase peer pressure resistance, and reduce youth conduct problems. Research highlights a return of $9 60 for every dollar spent implementing the program (less crime /substance abuse, better school /working environments) 14 -19 years (high 4 -H Internships /Externships: Intentionally designed, paid youth -adult partnership school youth) roles; facilitated to support programming and vital build career - readiness skills in teens. Professional Evaluation • Assessment of local community needs and assets (vital for program alignment) • Evaluation of program outcomes (short, medium and long -term assessment strategies) • Transparent, professional sharing of evaluation measures and results Strategic Reorganization & Rebranding • Action plan for and facilitation of organizational and programmatic changes as indicated by assessment outcomes, rebranding as the Miller Park Community Center, for example, as a way to more clearly communicate with the public regarding the focus, availability and access of programming /resources (WSU Extension and YPAL would operate as partners, along with additional organizations, such as schools, food banks, etc., under the umbrella of this model)