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HomeMy WebLinkAbout09/06/2016 06A Draft Council Meeting Minutes ApprovalBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 6.A. For Meeting of: September 6, 2016 ITEM TITLE: Approval of the minutes from the August 16, 2016, City Council Business meetings and August 11, 15, 23, and 30, 2016, City Council Study Sessions SUBMITTED BY: Sonya Clear Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: STAFF RECOMMENDATION: Approve minutes. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date D 8-11 8/29/2016 D 8-15 8/2912016 D 8-16 8/292016 D 8-23 8/29/2016 D 8-30 8/31/2016 Type Cor Memo Co\er Memo Cover Memo Cover Memo Cover Memo YAKIMACITY COUNCIL STUDY SESSION August 11, 2016 City Hall -- Council Chambers 3:30 p.m. -- MINUTES 1. Roll Call Council: MayorAvina Gutierrez, presiding, Council Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover and Carmen Mendez Staff: City Manager Cliff Moore and City Clerk Claar Tee Absent: Assistant Mayor Holly Cousens 2. Next Steps for the Downtown Yakima Plaza City Manager M Counsel, Dean Piper Jaffray, g s for the pla . The City's Bond derwri r, Lindsay Sovde, of n the bond p ess. Finance Director pperson discussed e pros and cons on options for financing, noting that if the City waits until the pledges are in hand, or a pay-as-you-go strategy, that will likely increase the total cost with construction inflation of approximately 4.8 percent annually. Brendan Monahan, with the Downtown Plaza Committee, stated the vote from Council to move forward with the plaza has immediately created new momentum and excitement towards new pledges. The Committee is currently meeting with donors to discuss constricting the length of time for the pledges. He stated the Committee has every confidence the pledges will come in. City Manager Moore asked Council for direction related to the agreements for pledges. After Council discussion, MOTION: Coffey moved and Adkison seconded to accept the recommendation from staff to use the letter in the packet as the pledge contract for the committee and bonding to the capacity necessary in January. MOTION: Coffey moved and Adkison seconded to amend the motion to say an amount specific at $9 million in January. The motion to amend failed by a 3-3 vote, A. Gutierrez, D. Gutierrez, and Lover voting no, Cousens absent. The original motion failed by a 3-3 vote, A. Gutierrez, D. Gutierrez, and Lover voting no, Cousens absent. It was Council consensus to bring this back at the next Council Business meeting. 3. Audience Comments (allow 15 minutes) Walt Ranta, city resident, reported he is hearing from the Committee they need Council's ok before raising more pledges and he is hearing the Council say they want more contributions before proceeding. He thinks this is a bit of a conflict and perhaps they could reword an amendment. Tony Sandoval, city resident, spoke in support of the plaza. 4. Adjournment MOTION: Adkison moved and Coffey seconded to adjourn to a Council Study Session on August 15, 2016, at 10 a.m. in in the Council Chambers at City Hall. The motion carried by unanimous vote, Cousens absent. The meeting adjourned at 4:58 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: CI COUNCIL MEMBER DATE COUNCIL MEMBER DATE MA'U R YAKIMACITY COUNCIL STUDY SESSION August 15, 2016 City Hall -- Council Chambers 10:00 a.m. -- MINUTES 1. Roll Call Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members Kathy Coffey, Dulce Gutierrez, Bill Lover and Carmen Mendez Staff: City Manager Cliff Moore and City Clerk Clear Tee Absent: Council 2. Mid -year 2016 City Manager M. . . orted is will the conngenda for th ugust 16 business meeting agenda; however, he wanted Council to have time to ask any questions related to the issue prior to the meeting tomorrow. Finance Director Epperson reviewed the 2016 mid -year budget report. City Manager Moore briefed Council on the upcoming 2017 budget process. It was Council consensus to schedule study sessions on the following topics: • SOZO project -- budgeting for road improvements and any other costs, as well as the RCO park property issue • Eastside pool -- feasibility, timeline and possible private partnerships • Aquatic Center— partnership; building, operation, maintenance and road improvement budget; bus routes from Eastside to Aquatic Center; and estimated fees/membership to attend There were no audience comments. 3. Adjournment MOTION: Cousens moved and D. Gutierrez seconded to adjourn to the Executive Session at 5:00 p.m. on August 16, 2016, followed by the Council Business Meeting at 6:00 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote, Adkison absent. The meeting adjourned at 10:42 a.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR DRAFT YAKIMACITY COUNCIL August 16, 2016 City Hall -- Council Chambers 5 p.m. Executive Session; 6 p.m. Business Meeting; 6:30 p.m. Public Hearing EXECUTIVE SESSION 1. Executive Session regarding pending litigation and to review the performance of a public official Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover and Carmen Mendez MOTION: Cousens moved and Coffey seconded to adjourn to Executive Session for up to 45 minutes to review the performance of a public official. The motion carried by unanimous vote. At 5:44 p. Mayor uti i" '� nce�� oun I will be in Ex utive Session for an additional eld urned 6 p.m. BUSINES 1. Roll Call Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover and Carmen Mendez Staff: City Manager Cliff Moore, City Attorney Cutter and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Gutierrez led the Pledge of Allegiance. 3. Interpreter Services Mayor Gutierrez announced interpreter services are available. 4. Open Discussion for the Good of the Order Mayor Gutierrez stated that it has come to her attention she no longer has consensus of the City Council to be supported as the Mayor. Since this is a democracy, and consensus is important in a democracy, she recognizes she must step aside for the good of the Council and the effectiveness of local government. She will continue to serve the community and looks forward to serving as a Council member. Assistant Mayor Cousens stated she has decided to step down as the Assistant Mayor Page 1 of 7 and looks forward to continuing to serve the community in her capacity as Council member. MOTION: Adkison moved and Mendez seconded to nominate Coffey as Mayor. The motion carried by a 6-1 vote, Lover voting no. MOTION: Adkison moved and Coffey seconded to nominate Mendez as the Assistant Mayor. The motion carried by a 5-2 vote with A. Gutierrez and Lover voting no. A. Presentations / Recognitions / Introductions i. Recognition of 20 Years of Service for 911 Calltaker Bill Blomberg Fire Chief Stewart and Public Safety Communications Manager Coughenour, recognized 911 Calltaker Bill Blomberg for 20 years of service to the City of Yakima. Mr. Blomberg stated it is a pleasure working for the City and he loves his job. 5. Council Reports A. Report from Council Nominating Committee regarding appointment to the Yakima Housing Authority Council Member Lover, Chair of the Nominating Committee, stated he canceled their recent meeting and has nothing to report. He expects they will meet in the next two weeks. 6. Consent Mayor Cof gend questioning whether there were y addi s • - "• ns f � cil em ers or ci ens present. Item 5L (now item ' was r- ov: from • c' sent aand items 9 w item 5L) and 13 (now item ' - add . The erk rea• e onsentAge items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Cousens moved and Adkison seconded to approve the consent agenda. The motion carried by unanimous vote. A. Approval of the minutes from the July 5, 19 and August 2, 2016, City Council business meetings and July 5, 2016, City Council special meeting B. Approve payment of disbursements for the period July 1 - 31, 2016 C. 2nd Quarter 2016 Capital Improvement Projects Report D. 2nd Quarter 2016 Accounts Receivable Status Report E. 2nd Quarter 2016 Treasury Report F. Mid -year 2016 Budget Status Report G. Set September 20, 2016, as the date for a public hearing to consider a resolution and development agreement with Storage Investments LLC for Page 2 of 7 development of a multi -phase mini -storage facility located at 8102 and 8104 Nob Hill Boulevard H. Resolution setting September 15, 2016 as the date for an open record public hearing before the City of Yakima Hearing Examiner to vacate a portion of city right of way, currently being used as a private access road, in the vicinity of S 51st Ave & Tieton Drive RESOLUTION NO. R-2016-098, A RESOLUTION fixing time fora public hearing before the Hearing Examiner on September 15, 2016, on a petition (Petition No. 16-04) to vacate a portion of right-of-way in the vicinity of S. 51st Ave. and Tieton Dr. Resolution authorizing an amendment to the Professional Services Agreement (Contract No. 2014-120) with HLA Engineering and Land Surveying Inc., not to exceed $258,123, for construction oversight with the Yakima Air Terminal's Taxiway Alpha Rehabilitation Project RESOLUTION NO. R-2016-099, A RESOLUTION authorizing the City Manager to execute an amendment to the Professional Services Agreement (Contract No. 2014-120) with HLA Engineering and Land Surveying Inc., not to exceed $258,123, for construction oversight with the Yakima Air Terminal's Taxiway Alpha Rehabilitation Project. J. Resolution authorizing an amendment to the Professional Services Agreement (Contract No. 2014-119) with HLA Engineering and Land Surveying Inc., not to 289, 1 onstruc ' • over ' • • • the v it Terminal's ionP 1► t RESOLUT ng the ity Manager to execute an amend nt to tr Pr. -ssio S- ces -e -nt (Contract o. 2014-119) with HLA Engineerin _ _ - d S eying of to ex _ - 289,051, fo onstruction oversight with the Yakima Air Terminal's Taxiway Alpha Rehabilitation Project. K. Resolution authorizing consent to a settlement entered into by the City of Yakima, CIAW and Munich Reinsurance to resolve and settle the lawsuit brought by Ryan Anderson RESOLUTION NO. R-2016-101, A RESOLUTION authorizing the City Manager of the City of Yakima to consent to a settlement entered into by the City of Yakima, CIAW and Munich Reinsurance to resolve and settle the lawsuit brought by Ryan Anderson. L. Resolution changing the name of the Southeast Yakima Community Center to "Henry Beauchamp Community Center"; setting November 9, 2016, as a commemoration date; and authorizing expenditure of promotional funds RESOLUTION NO. R-2016-102, A RESOLUTION of the City Council of the City of Yakima, changing the name of Southeast Yakima Community Center to "Henry Beauchamp Community Center"; and setting commemoration ceremony on November 9, 2016 and authorizing expenditure of funds therefor. M. Ordinance adopting a Complete Streets Policy and adding Section 8.96 to the Yakima Municipal Code ORDINANCE NO. 2016-013, AN ORDINANCE adopting a Complete Streets Policy and Page 3 of 7 adding Section 8.96 to the Yakima Municipal Code. 7. Audience Participation Kerry Martin, city resident, provided on update on the first SOZO soccer tournament. He reported it involved 133 teams of over 2,000 kids, 3,000 cars, 75 percent of participants visited from over 50 miles away, and all nearby hotels and restaurants were filled. He thanked Council and the community for their support and stated he has received a lot of positive comments with more events scheduled in the near future. Hazel and Conrado Arvizu, cab owners, shared their concern about the lack of rules and regulations for Uber drivers. Mr. Arvizu also shared his concerns about the lack of security at the airport. City Attorney Cutter confirmed a report will be brought to Council in the near future regarding Uber drivers. PUBLIC HEARINGS 8. Public hearing to consider an ordinance concerning the Hearing Examiner's recommendation regarding a right of way petition submitted by Ken Marble to vacate a portion of the alley between Naches Avenue and Pacific Avenue Associate Planner Trevor Martin briefed Council on the ordinance. Mayor Coffey opened the public hearing. Andy Marble, representative of Horizon Distribution, Inc., spoke in support of the ordinance. ORDINAN4, ANS' NC -I1g to land us vacating a portion of right-of-way between West of Naches Avenue and South of Pacific Avenue in the City of Yakima, Washington. MOTION: Adkison moved and Mendez seconded to pass the ordinance. The motion carried by unanimous vote. CITY MANAGER REPORTS 9. Resolution adopting Yakima's Transit Development Plan for 2016-2021 and annual report for 2015 Council Member D. Gutierrez asked about eastside bus routes connecting to Chesterley Park and the SOZO center. Public Works Director Schafer noted the projects are not yet completed and will eventually be incorporated in the bus routes. Mayor Coffey suggested a report on bus routes be provided at the next Council Economic Development Committee meeting for review, as well as going to all Council members. Robert Strader, city resident, stated he reviewed the plan and thinks it is nice but would like to see more citizen input on Transit decisions and future direction. As a former Transit employee, he would like to see the community do more and suggested an informal citizen advisory committee. Ingrid "Charley" Mulvey, city resident, spoke positively of transit service, would like to Page 4 of 7 see more people take the bus and volunteered her services. MOTION: D. Gutierrez moved and Cousens seconded to postpone this until there is more information on how the bus routes will connect to the new projects. The motion carried by unanimous vote. 10. Animal Control Update Joe Caruso, Codes Manager, briefed Council on the report. 11. Homeless Camp Location Options and Update City Manager Moore and Joan Davenport, Community Development Director, provided an update on the homeless encampment. At this time, they are recommending the encampment stay at its current location. Rhonda Hauff, Chief Operating Officer / Deputy CEO at Yakima Neighborhood Health Services (YNHS), reported they are working with Yakima Valley Conference of Governments (YVCOG) to receive federal money; however, there are rigid and lengthy requirements involved. She provided an update on the process and current situation at the homeless encampment. She noted the number of housing units available has dwindled. Anita Monoian, YNHS Chief Executive Officer/President, sated they are willing to meet with city officials to discuss options. Miguel Alv. z, -sid • ghbo YNHS an e• ou or moving the homeless : camp t eig • •d a noted his di uragement about a possible udice I. s --Is the • •or .. e victi of prejudice due to p the homel: .. He f' s t hom. -ss o• a b- :n when YNH purchased the former bus depot. _ _ .. are t _ Union ` _ , el Missi _ , plenty of ro for the homeless; however, the homeless at the encampment refuse to live at the mission because they do not want to follow the rules. He discussed his issues regarding a restraining order against a homeless man who threatened him. Kevin Rodich, city resident and neighbor of the encampment, reported the homeless are cutting through the fence and he has seen drug deals, prostitution and panhandling. He is concerned the City is trying to do it all. Maud Scott, city resident, thanked City Attorney Cutter for standing firm on the lawsuit. She reported an increase of homeless in her neighborhood causing vandalism, relieving themselves in the park and on the neighbors property. She is very concerned for the children in the neighborhood with school starting soon. She feels everyone needs to work together to help solve the problem and feels her neighborhood, an R-1 zone, has been discriminated against. Luz Gutierrez, city resident, stated the Hispanic Chamber of Commerce has received numerous complaints about the homeless. She supports the City providing an encampment and suggested bike patrols in the alleys around the encampment. She suggested more oversight on the donations as people seem to be bringing their garbage there. Council discussed their concerns with the cleanliness of the site and possible solutions. Page 5 of 7 After further discussion, it was Council consensus to leave the encampment at its current location and have a study session with other agencies and the faith based community in the near future on possible solutions to the homeless problems. 12. Next Steps for the Downtown Yakima Plaza City Manager Moore recapped the study session from last week and noted staff is working on an amortization schedule, which will be provided to Council when completed. After Council discussion, MOTION: D. Gutierrez moved and Cousens seconded to authorize the Plaza Committee to solicit the remaining private sector contributions to reach the necessary $9 million in private contributions utilizing a donation schedule of no more than five years for each funding agreement; and complete a contractual document for each in a similar fashion to the Plath family agreement and authorize the City Manager to execute each funding agreement. The motion carried by unanimous vote. MOTION: Mendez moved and Adkison seconded to authorize city staff to complete the SEPA review process for the plaza project and complete the private utility relocation plan design work. The motion carried by unanimous vote. City Manager Moore reported the SEPA review should take no more than 12 weeks and the design work will be com•leted before •oing out to bid. Walt Ranta costs go u 13. Other Bu ial it is to bond before Council Member D. Gutierrez suggested the full Council review the 2017 legislative priorities instead of having a committee level discussion. This was approved by Council consensus. Council Member Cousens reported there have been 32 accidents at Chestnut and 40th Avenue in the last five years and suggested safety options be discussed at the next Public Safety Committee meeting. Council Member Cousens would like to bring back Ordinance No. 2016-008 relating to marijuana for some possible changes at the September 6, 2016, Council meeting to ensure the City is in compliance with State Law. Senior Assistant City Attorney Sara Watkins stated she understands Council Member Cousens would like to evaluate additional zoning areas not included in the Planning Commission report and add an additional licensed daycare center group to the definition of child care centers. It was Council consensus to bring this back on the September 6, 2016 agenda. 14. Adjournment MOTION: Mendez moved and D. Gutierrez seconded to adjourn to a Council Study Session on August 23, 2016, at 1 p.m. at City Hall. The motion carried by unanimous vote. The meeting adjourned at 8:05 p.m. Page 6 of 7 CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: COUNCIL MEMBER DATE COUNCIL MEMBER DATE CITY CLERK MAYOR DRAFT Page 7 of 7 YAKIMACITY COUNCIL STUDY SESSION August 23, 2016 City Hall -- Council Chambers 1:00 p.m. -- MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Maureen Adkison, Holly Cousens, Avina Gutierrez, Dulce Gutierrez and Bill Lover Staff: City Manager Cliff Moore and City Clerk Clear Tee 2. Approaching E City Manager M re intro c: _ . Hor ^'-'- s p • - • • rofes nal cultural awareness sery -s to er. ash to omm ie Ms. Horn tha ed Council for inviting her and - . • -d her sume. . iscuss- . • . Iding an inclu e city beginning with a vision, which creates alignment and sends a message with measurable outcomes. Council Member D. Gutierrez asked how the city can use an equity assessment to compare and contrast city resources and how to use such a tool to implement polices based on equity and fairness. Ms. Horn noted an assessment will provide important information, that when added to the work of the exploratory committees, will be more potent once a shared vision is articulated. She noted there is a perception that if someone gains, someone else loses. A more productive approach is to address issues so that if someone gains, everyone wins. Ms. Horn stated the City of Yakima is not in this alone, other cities will share their journey. There were no audience comments. 3. Adjournment MOTION: Mendez moved to adjourn to a City Council Study Session on August 30, 2016, at 10 a.m. at City Hall in the Council Chambers. The motion carried by unanimous vote. The meeting adjourned at 2:01 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR DRAFT YAKIMACITY COUNCIL STUDY SESSION August 30, 2016 City Hall -- Council Chambers 10:00 a.m. -- MINUTES 1. Roll Call Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members Maureen Adkison, Holly Cousens, Avina Gutierrez, Dulce Gutierrez and Bill Lover Staff: City Manager Moore and City Clerk Clear Tee 2. Consideration of draft 2017-2018 State and Federal Legislative and Administrative Priorities City Manager Moore stated it is the time of year when staff asks for Council guidance on legislative priori ' '•y B •mmuni dons ate■ tor, reviewed the draft State a After Council di MOTION: D. Gui errez moved and A. utierrez seconded to move "strengthening access to public records by curbing abusive requests" from the Actively Pursue category to the Support category. The motion carried by a 4-3 vote, with Coffey, Adkison, and Lover voting no. MOTION: D. Guiterrez moved and Mendez seconded to move "developmentofa sustainable funding model for gang prevention, intervention, and suppression programs given current funding will expire in 2017" and "development of a sustainable funding model to assist in meeting increased indigent defense costs given current funding will expire in 2017" from the Support category to the Actively Pursue category. The motion carried by unanimous vote. It was Council consensus to: • Combine "Efforts to address homelessness locally, regionally, and statewide" and "Reducing barriers to affordable housing and human services programs" and keep them in the Actively Pursue category. • Add "Washington State Department of Transportation bicycle and pedestrian safety grant program" to Support category. • To leave the remaining State Legislative priorities in the categories as they were presented. • To move "Efforts by eligible local entities to secure funding through the U.S. Department of Housing and Urban Development's ("HUD") "Choice Neighborhoods" program from the Support category to the Actively Pursue category. • To move "Continued funding of the Community Development Block Grant ("CDBG") program at current or increased levels" from the Support category to the Actively Pursue category. • To combine "Efforts to address homelessness locally, regionally, and nationally" and "Reducing barriers to affordable housing and human services programs" and keep them in the Actively Pursue category. • To leave the remaining Federal Legislative priorities in the categories as they were presented. Council Member A. Gutierrez requested information on obtaining an international airport designation, which Mayor Coffey suggested would be a good topic for the Council Economic Development Committee. Communications and Public Affairs Director Beehler noted he will bring an update of the priorities at the September 20th meeting. 3. Audience comments (allow 15 minutes) Joey Anderson, 'ent,ens a •emanpublic records. Robert Strader, ty resid t, upps to ool funding, WSDOT Bicycl: :nd Pe' st n Sa Gr d the cross- to John Wayne Pioneer Trail. 4. Adjournment MOTION: Mendez moved to adjourn to a City Council Executive Session on September 6, 2016, at 5 p.m. followed by a Business meeting at 6 p.m. at City Hall in the Council Chambers. The motion carried by unanimous vote. The meeting adjourned at 11:27 a.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR