HomeMy WebLinkAbout09/06/2016 06A Draft Council Meeting Minutes ApprovalBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDASTATEMENT
Item No. 6.A.
For Meeting of: September 6, 2016
ITEM TITLE: Approval of the minutes from the August 16, 2016, City Council
Business meetings and August 11, 15, 23, and 30, 2016, City
Council Study Sessions
SUBMITTED BY: Sonya Clear Tee, City Clerk
SUMMARY EXPLANATION:
See attached.
ITEM BUDGETED:
STRATEGIC PRIORITY:
STAFF RECOMMENDATION:
Approve minutes.
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description Upload Date
D 8-11 8/29/2016
D 8-15 8/2912016
D 8-16 8/292016
D 8-23 8/29/2016
D 8-30 8/31/2016
Type
Cor Memo
Co\er Memo
Cover Memo
Cover Memo
Cover Memo
YAKIMACITY COUNCIL
STUDY SESSION
August 11, 2016
City Hall -- Council Chambers
3:30 p.m. -- MINUTES
1. Roll Call
Council: MayorAvina Gutierrez, presiding, Council Members Maureen Adkison, Kathy Coffey,
Dulce Gutierrez, Bill Lover and Carmen Mendez
Staff: City Manager Cliff Moore and City Clerk Claar Tee
Absent: Assistant Mayor Holly Cousens
2. Next Steps for the Downtown Yakima Plaza
City Manager M
Counsel, Dean
Piper Jaffray, g
s for the pla . The City's Bond
derwri r, Lindsay Sovde, of
n the bond p ess.
Finance Director pperson discussed e pros and cons on options for financing, noting that
if the City waits until the pledges are in hand, or a pay-as-you-go strategy, that will likely
increase the total cost with construction inflation of approximately 4.8 percent annually.
Brendan Monahan, with the Downtown Plaza Committee, stated the vote from Council to
move forward with the plaza has immediately created new momentum and excitement
towards new pledges. The Committee is currently meeting with donors to discuss constricting
the length of time for the pledges. He stated the Committee has every confidence the
pledges will come in.
City Manager Moore asked Council for direction related to the agreements for pledges. After
Council discussion,
MOTION: Coffey moved and Adkison seconded to accept the recommendation from staff to
use the letter in the packet as the pledge contract for the committee and bonding to the
capacity necessary in January. MOTION: Coffey moved and Adkison seconded to amend the
motion to say an amount specific at $9 million in January. The motion to amend failed by a 3-3
vote, A. Gutierrez, D. Gutierrez, and Lover voting no, Cousens absent. The original motion
failed by a 3-3 vote, A. Gutierrez, D. Gutierrez, and Lover voting no, Cousens absent.
It was Council consensus to bring this back at the next Council Business meeting.
3. Audience Comments (allow 15 minutes)
Walt Ranta, city resident, reported he is hearing from the Committee they need Council's ok
before raising more pledges and he is hearing the Council say they want more contributions
before proceeding. He thinks this is a bit of a conflict and perhaps they could reword an
amendment.
Tony Sandoval, city resident, spoke in support of the plaza.
4. Adjournment
MOTION: Adkison moved and Coffey seconded to adjourn to a Council Study
Session on August 15, 2016, at 10 a.m. in in the Council Chambers at City Hall. The
motion carried by unanimous vote, Cousens absent. The meeting adjourned at 4:58 p.m.
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YAKIMACITY COUNCIL
STUDY SESSION
August 15, 2016
City Hall -- Council Chambers
10:00 a.m. -- MINUTES
1. Roll Call
Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members
Kathy Coffey, Dulce Gutierrez, Bill Lover and Carmen Mendez
Staff: City Manager Cliff Moore and City Clerk Clear Tee
Absent: Council
2. Mid -year 2016
City Manager M. . . orted is will the conngenda for th ugust 16 business
meeting agenda; however, he wanted Council to have time to ask any questions related to the
issue prior to the meeting tomorrow.
Finance Director Epperson reviewed the 2016 mid -year budget report. City Manager Moore
briefed Council on the upcoming 2017 budget process. It was Council consensus to
schedule study sessions on the following topics:
• SOZO project -- budgeting for road improvements and any other costs, as well as
the RCO park property issue
• Eastside pool -- feasibility, timeline and possible private partnerships
• Aquatic Center— partnership; building, operation, maintenance and road improvement
budget; bus routes from Eastside to Aquatic Center; and estimated fees/membership
to attend
There were no audience comments.
3. Adjournment
MOTION: Cousens moved and D. Gutierrez seconded to adjourn to the Executive
Session at 5:00 p.m. on August 16, 2016, followed by the Council Business Meeting
at 6:00 p.m. in the Council Chambers at City Hall. The motion carried by unanimous
vote, Adkison absent. The meeting adjourned at 10:42 a.m.
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YAKIMACITY COUNCIL
August 16, 2016
City Hall -- Council Chambers
5 p.m. Executive Session; 6 p.m. Business Meeting; 6:30 p.m. Public Hearing
EXECUTIVE SESSION
1. Executive Session regarding pending litigation and to review the performance of a public
official
Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council
Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover and Carmen
Mendez
MOTION: Cousens moved and Coffey seconded to adjourn to Executive Session
for up to 45 minutes to review the performance of a public official. The motion
carried by unanimous vote.
At 5:44 p. Mayor uti i" '� nce�� oun I will be in Ex utive Session for an
additional eld urned 6 p.m.
BUSINES
1. Roll Call
Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council
Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover and Carmen
Mendez
Staff: City Manager Cliff Moore, City Attorney Cutter and City Clerk Claar Tee
2. Pledge of Allegiance
Mayor Gutierrez led the Pledge of Allegiance.
3. Interpreter Services
Mayor Gutierrez announced interpreter services are available.
4. Open Discussion for the Good of the Order
Mayor Gutierrez stated that it has come to her attention she no longer has consensus of
the City Council to be supported as the Mayor. Since this is a democracy, and consensus
is important in a democracy, she recognizes she must step aside for the good of the
Council and the effectiveness of local government. She will continue to serve the
community and looks forward to serving as a Council member.
Assistant Mayor Cousens stated she has decided to step down as the Assistant Mayor
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and looks forward to continuing to serve the community in her capacity as Council
member.
MOTION: Adkison moved and Mendez seconded to nominate Coffey as Mayor.
The motion carried by a 6-1 vote, Lover voting no.
MOTION: Adkison moved and Coffey seconded to nominate Mendez as the
Assistant Mayor. The motion carried by a 5-2 vote with A. Gutierrez and Lover voting no.
A. Presentations / Recognitions / Introductions
i. Recognition of 20 Years of Service for 911 Calltaker Bill Blomberg
Fire Chief Stewart and Public Safety Communications Manager Coughenour, recognized
911 Calltaker Bill Blomberg for 20 years of service to the City of Yakima. Mr. Blomberg
stated it is a pleasure working for the City and he loves his job.
5. Council Reports
A. Report from Council Nominating Committee regarding appointment to the
Yakima Housing Authority
Council Member Lover, Chair of the Nominating Committee, stated he canceled their
recent meeting and has nothing to report. He expects they will meet in the next two weeks.
6. Consent
Mayor Cof gend questioning whether
there were y addi s • - "• ns f � cil em ers or ci ens present. Item 5L
(now item ' was r- ov: from • c' sent aand items 9 w item 5L) and 13
(now item ' - add . The erk rea• e onsentAge items, including
resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one
motion without further discussion—see motion directly below.)
MOTION: Cousens moved and Adkison seconded to approve the consent agenda.
The motion carried by unanimous vote.
A. Approval of the minutes from the July 5, 19 and August 2, 2016, City Council
business meetings and July 5, 2016, City Council special meeting
B. Approve payment of disbursements for the period July 1 - 31, 2016
C. 2nd Quarter 2016 Capital Improvement Projects Report
D. 2nd Quarter 2016 Accounts Receivable Status Report
E. 2nd Quarter 2016 Treasury Report
F. Mid -year 2016 Budget Status Report
G. Set September 20, 2016, as the date for a public hearing to consider a
resolution and development agreement with Storage Investments LLC for
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development of a multi -phase mini -storage facility located at 8102 and 8104
Nob Hill Boulevard
H. Resolution setting September 15, 2016 as the date for an open record public
hearing before the City of Yakima Hearing Examiner to vacate a portion of city
right of way, currently being used as a private access road, in the vicinity of S
51st Ave & Tieton Drive
RESOLUTION NO. R-2016-098, A RESOLUTION fixing time fora public hearing before
the Hearing Examiner on September 15, 2016, on a petition (Petition No. 16-04) to vacate
a portion of right-of-way in the vicinity of S. 51st Ave. and Tieton Dr.
Resolution authorizing an amendment to the Professional Services Agreement
(Contract No. 2014-120) with HLA Engineering and Land Surveying Inc., not to
exceed $258,123, for construction oversight with the Yakima Air Terminal's
Taxiway Alpha Rehabilitation Project
RESOLUTION NO. R-2016-099, A RESOLUTION authorizing the City Manager to execute
an amendment to the Professional Services Agreement (Contract No. 2014-120) with HLA
Engineering and Land Surveying Inc., not to exceed $258,123, for construction oversight
with the Yakima Air Terminal's Taxiway Alpha Rehabilitation Project.
J.
Resolution authorizing an amendment to the Professional Services Agreement
(Contract No. 2014-119) with HLA Engineering and Land Surveying Inc., not to
289, 1 onstruc ' • over ' • • • the v it Terminal's
ionP 1► t
RESOLUT ng the ity Manager to execute
an amend nt to tr Pr. -ssio S- ces -e -nt (Contract o. 2014-119) with HLA
Engineerin _ _ - d S eying of to ex _ - 289,051, fo onstruction oversight
with the Yakima Air Terminal's Taxiway Alpha Rehabilitation Project.
K. Resolution authorizing consent to a settlement entered into by the City of
Yakima, CIAW and Munich Reinsurance to resolve and settle the lawsuit brought
by Ryan Anderson
RESOLUTION NO. R-2016-101, A RESOLUTION authorizing the City Manager of the City
of Yakima to consent to a settlement entered into by the City of Yakima, CIAW and Munich
Reinsurance to resolve and settle the lawsuit brought by Ryan Anderson.
L.
Resolution changing the name of the Southeast Yakima Community Center to
"Henry Beauchamp Community Center"; setting November 9, 2016, as
a commemoration date; and authorizing expenditure of promotional funds
RESOLUTION NO. R-2016-102, A RESOLUTION of the City Council of the City of
Yakima, changing the name of Southeast Yakima Community Center to "Henry Beauchamp
Community Center"; and setting commemoration ceremony on November 9, 2016 and
authorizing expenditure of funds therefor.
M. Ordinance adopting a Complete Streets Policy and adding Section 8.96 to the
Yakima Municipal Code
ORDINANCE NO. 2016-013, AN ORDINANCE adopting a Complete Streets Policy and
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adding Section 8.96 to the Yakima Municipal Code.
7. Audience Participation
Kerry Martin, city resident, provided on update on the first SOZO soccer tournament. He
reported it involved 133 teams of over 2,000 kids, 3,000 cars, 75 percent of participants
visited from over 50 miles away, and all nearby hotels and restaurants were filled. He
thanked Council and the community for their support and stated he has received a lot of
positive comments with more events scheduled in the near future.
Hazel and Conrado Arvizu, cab owners, shared their concern about the lack of rules and
regulations for Uber drivers. Mr. Arvizu also shared his concerns about the lack of security
at the airport. City Attorney Cutter confirmed a report will be brought to Council in the near
future regarding Uber drivers.
PUBLIC HEARINGS
8. Public hearing to consider an ordinance concerning the Hearing Examiner's
recommendation regarding a right of way petition submitted by Ken Marble to vacate a
portion of the alley between Naches Avenue and Pacific Avenue
Associate Planner Trevor Martin briefed Council on the ordinance. Mayor Coffey opened
the public hearing.
Andy Marble, representative of Horizon Distribution, Inc., spoke in support of the
ordinance.
ORDINAN4, ANS' NC -I1g to land us vacating a portion of
right-of-way between West of Naches Avenue and South of Pacific Avenue in the City of
Yakima, Washington.
MOTION: Adkison moved and Mendez seconded to pass the ordinance. The
motion carried by unanimous vote.
CITY MANAGER REPORTS
9. Resolution adopting Yakima's Transit Development Plan for 2016-2021 and annual report
for 2015
Council Member D. Gutierrez asked about eastside bus routes connecting to Chesterley
Park and the SOZO center. Public Works Director Schafer noted the projects are not yet
completed and will eventually be incorporated in the bus routes. Mayor Coffey suggested
a report on bus routes be provided at the next Council Economic Development Committee
meeting for review, as well as going to all Council members.
Robert Strader, city resident, stated he reviewed the plan and thinks it is nice but would like
to see more citizen input on Transit decisions and future direction. As a former Transit
employee, he would like to see the community do more and suggested an informal citizen
advisory committee.
Ingrid "Charley" Mulvey, city resident, spoke positively of transit service, would like to
Page 4 of 7
see more people take the bus and volunteered her services.
MOTION: D. Gutierrez moved and Cousens seconded to postpone this until there
is more information on how the bus routes will connect to the new projects. The
motion carried by unanimous vote.
10. Animal Control Update
Joe Caruso, Codes Manager, briefed Council on the report.
11. Homeless Camp Location Options and Update
City Manager Moore and Joan Davenport, Community Development Director, provided an
update on the homeless encampment. At this time, they are recommending the
encampment stay at its current location.
Rhonda Hauff, Chief Operating Officer / Deputy CEO at Yakima Neighborhood Health
Services (YNHS), reported they are working with Yakima Valley Conference of
Governments (YVCOG) to receive federal money; however, there are rigid and lengthy
requirements involved. She provided an update on the process and current situation at the
homeless encampment. She noted the number of housing units available has dwindled.
Anita Monoian, YNHS Chief Executive Officer/President, sated they are willing to meet with
city officials to discuss options.
Miguel Alv. z, -sid • ghbo YNHS an e• ou or moving the
homeless : camp t eig • •d a noted his di uragement about a
possible udice I. s --Is the • •or .. e victi of prejudice due to
p
the homel: .. He f' s t hom. -ss o• a b- :n when YNH purchased the former
bus depot. _ _ .. are t _ Union ` _ , el Missi _ , plenty of ro for the homeless;
however, the homeless at the encampment refuse to live at the mission because they do
not want to follow the rules. He discussed his issues regarding a restraining order against
a homeless man who threatened him.
Kevin Rodich, city resident and neighbor of the encampment, reported the homeless are
cutting through the fence and he has seen drug deals, prostitution and panhandling. He is
concerned the City is trying to do it all.
Maud Scott, city resident, thanked City Attorney Cutter for standing firm on the lawsuit. She
reported an increase of homeless in her neighborhood causing vandalism, relieving
themselves in the park and on the neighbors property. She is very concerned for the
children in the neighborhood with school starting soon. She feels everyone needs to work
together to help solve the problem and feels her neighborhood, an R-1 zone, has been
discriminated against.
Luz Gutierrez, city resident, stated the Hispanic Chamber of Commerce has received
numerous complaints about the homeless. She supports the City providing an
encampment and suggested bike patrols in the alleys around the encampment. She
suggested more oversight on the donations as people seem to be bringing their garbage
there.
Council discussed their concerns with the cleanliness of the site and possible solutions.
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After further discussion, it was Council consensus to leave the encampment at its current
location and have a study session with other agencies and the faith based community in
the near future on possible solutions to the homeless problems.
12. Next Steps for the Downtown Yakima Plaza
City Manager Moore recapped the study session from last week and noted staff is working
on an amortization schedule, which will be provided to Council when completed. After
Council discussion,
MOTION: D. Gutierrez moved and Cousens seconded to authorize the Plaza
Committee to solicit the remaining private sector contributions to reach the
necessary $9 million in private contributions utilizing a donation schedule of no
more than five years for each funding agreement; and complete a contractual
document for each in a similar fashion to the Plath family agreement and
authorize the City Manager to execute each funding agreement. The motion carried
by unanimous vote.
MOTION: Mendez moved and Adkison seconded to authorize city staff to
complete the SEPA review process for the plaza project and complete the
private utility relocation plan design work. The motion carried by unanimous vote.
City Manager Moore reported the SEPA review should take no more than 12 weeks and
the design work will be com•leted before •oing out to bid.
Walt Ranta
costs go u
13. Other Bu
ial it is to bond before
Council Member D. Gutierrez suggested the full Council review the 2017 legislative
priorities instead of having a committee level discussion. This was approved by Council
consensus.
Council Member Cousens reported there have been 32 accidents at Chestnut and 40th
Avenue in the last five years and suggested safety options be discussed at the next Public
Safety Committee meeting.
Council Member Cousens would like to bring back Ordinance No. 2016-008 relating to
marijuana for some possible changes at the September 6, 2016, Council meeting to
ensure the City is in compliance with State Law. Senior Assistant City Attorney Sara
Watkins stated she understands Council Member Cousens would like to evaluate
additional zoning areas not included in the Planning Commission report and add an
additional licensed daycare center group to the definition of child care centers. It was
Council consensus to bring this back on the September 6, 2016 agenda.
14. Adjournment
MOTION: Mendez moved and D. Gutierrez seconded to adjourn to a Council
Study Session on August 23, 2016, at 1 p.m. at City Hall. The motion carried by
unanimous vote. The meeting adjourned at 8:05 p.m.
Page 6 of 7
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YAKIMACITY COUNCIL
STUDY SESSION
August 23, 2016
City Hall -- Council Chambers
1:00 p.m. -- MINUTES
1. Roll Call
Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members
Maureen Adkison, Holly Cousens, Avina Gutierrez, Dulce Gutierrez and Bill Lover
Staff: City Manager Cliff Moore and City Clerk Clear Tee
2. Approaching E
City Manager M re intro c: _ . Hor ^'-'- s p • - • • rofes nal cultural
awareness sery -s to er. ash to omm ie Ms. Horn tha ed Council for
inviting her and - . • -d her sume. . iscuss- . • . Iding an inclu e city beginning with
a vision, which creates alignment and sends a message with measurable outcomes.
Council Member D. Gutierrez asked how the city can use an equity assessment to compare
and contrast city resources and how to use such a tool to implement polices based on equity
and fairness. Ms. Horn noted an assessment will provide important information, that when
added to the work of the exploratory committees, will be more potent once a shared vision is
articulated. She noted there is a perception that if someone gains, someone else loses. A
more productive approach is to address issues so that if someone gains, everyone wins. Ms.
Horn stated the City of Yakima is not in this alone, other cities will share their journey.
There were no audience comments.
3. Adjournment
MOTION: Mendez moved to adjourn to a City Council Study Session on August 30,
2016, at 10 a.m. at City Hall in the Council Chambers. The motion carried by unanimous
vote. The meeting adjourned at 2:01 p.m.
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YAKIMACITY COUNCIL
STUDY SESSION
August 30, 2016
City Hall -- Council Chambers
10:00 a.m. -- MINUTES
1. Roll Call
Council: Mayor Kathy Coffey, presiding, Assistant Mayor Carmen Mendez, Council Members
Maureen Adkison, Holly Cousens, Avina Gutierrez, Dulce Gutierrez and Bill Lover
Staff: City Manager Moore and City Clerk Clear Tee
2. Consideration of draft 2017-2018 State and Federal Legislative and Administrative Priorities
City Manager Moore stated it is the time of year when staff asks for Council guidance on
legislative priori ' '•y B •mmuni dons ate■ tor, reviewed
the draft State a
After Council di
MOTION: D. Gui errez moved and A. utierrez seconded to move "strengthening
access to public records by curbing abusive requests" from the Actively Pursue
category to the Support category. The motion carried by a 4-3 vote, with Coffey, Adkison,
and Lover voting no.
MOTION: D. Guiterrez moved and Mendez seconded to move "developmentofa
sustainable funding model for gang prevention, intervention, and suppression
programs given current funding will expire in 2017" and "development of a
sustainable funding model to assist in meeting increased indigent defense costs
given current funding will expire in 2017" from the Support category to the Actively
Pursue category. The motion carried by unanimous vote.
It was Council consensus to:
• Combine "Efforts to address homelessness locally, regionally, and statewide" and
"Reducing barriers to affordable housing and human services programs" and keep
them in the Actively Pursue category.
• Add "Washington State Department of Transportation bicycle and pedestrian safety
grant program" to Support category.
• To leave the remaining State Legislative priorities in the categories as they were
presented.
• To move "Efforts by eligible local entities to secure funding through the U.S.
Department of Housing and Urban Development's ("HUD") "Choice Neighborhoods"
program from the Support category to the Actively Pursue category.
• To move "Continued funding of the Community Development Block Grant ("CDBG")
program at current or increased levels" from the Support category to the Actively
Pursue category.
• To combine "Efforts to address homelessness locally, regionally, and nationally" and
"Reducing barriers to affordable housing and human services programs" and keep
them in the Actively Pursue category.
• To leave the remaining Federal Legislative priorities in the categories as they were
presented.
Council Member A. Gutierrez requested information on obtaining an international airport
designation, which Mayor Coffey suggested would be a good topic for the Council Economic
Development Committee. Communications and Public Affairs Director Beehler noted he will
bring an update of the priorities at the September 20th meeting.
3. Audience comments (allow 15 minutes)
Joey Anderson, 'ent,ens a •emanpublic records.
Robert Strader, ty resid t, upps to ool funding,
WSDOT Bicycl: :nd Pe' st n Sa Gr d the cross- to John Wayne
Pioneer Trail.
4. Adjournment
MOTION: Mendez moved to adjourn to a City Council Executive Session on
September 6, 2016, at 5 p.m. followed by a Business meeting at 6 p.m. at City Hall in
the Council Chambers. The motion carried by unanimous vote. The meeting adjourned
at 11:27 a.m.
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