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Home My WebLink AboutR-2016-075 Sole Source Purchase of Faro Focus 120 3D Scanner Crime Scene Mapping SystemRESOLUTION NO. R-2016-075 A RESOLUTION authorizing the sole source and purchase of a Faro Focus 120, 3D Scanner, crime scene mapping system WHEREAS, Article VI, Section 6 of the City of Yakima Charter and the Yakima Municipal Code Chapter 1.80 generally require that purchases in excess of $25,000 be done by competitive bid, subject to certain exceptions, and WHEREAS, the law recognizes a "sole source purchase" exception from bidding requirements, when due to the uniqueness of the product to be purchased and the fact there is only one source for the product, it would be futile to utilize competitive bidding, and WHEREAS, the Yakima Police Department has a need to have modern, sophisticated, 3D crime scene mapping capability; and WHEREAS, Police, Forensics and Information Technology staff have researched and determined that the Faro Focus 120, 3D Scanner system best suits the needs of the Police Department; and WHEREAS, Faro Technologies, located in Lake Mary, Florida, possess the unique and singularly available capability to meet the requirements of the sole source purchase and is the only authorized Faro representative to sell, install and service proprietary Faro Technology, Inc Systems; and WHEREAS, the Police Department has made special arrangement to purchase a demo model Faro Focus 120, 3D scanner at a savings of $14,990, and WHEREAS, the Yakima City Council finds it to be in the best interest of the City to authorize the purchase of the Faro Focus 120, 3D as a sole source purchase without calling for bids, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized to purchase the Faro Focus 120, 3D Scanner and associated hardware and software as a sole source purchase without calling for bids. ADOPTED BY THE CITY COUNCIL this 21st day of June, 016 ATTEST. k, Sony'aClaar Tee, City Clerk BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 6.E. For Meeting of: June 21, 2016 ITEM TITLE: Resolution authorizing approval of sole source designation for Faro 3D Crime Scene Scanner SUBMITTED BY: Dominic Rizzi Jr, Chief of Police SUMMARY EXPLANATION: The Police Department is in need of a crime scene mapping system for use at major crimes and traffic collisions. The Faro 120, 3D Scanner has been selected as the preferred system. The Faro is only available from Faro Technologies, therefore, it is not possible to get competitive bids for the system. In addition, the Department has made arrangements to purchase a Faro 120 demo model, thereby saving almost $15,000. ITEM BUDGETED: STRATEGIC PRIORITY: Yes Public Safety APPROVED FOR SUBMITTAL Interim City Manager STAFF RECOMMENDATION: Approve resolution. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description D Resolution D Sole source justification • Sole Source ument D Sole Source ument-2 Upload Date 6/7/2016 6/13/2016 6/7/2016 6/7/2016 Type Resolution CcAer Memo Backup Material Backup Material rna takima Conn SOLE SOU CE TS` 'I I .. I (rev( d " 2012 YourName: Your Thor: Requested e d r, Vendor's Address Vendor Contact Nam;r Jeff Senneider 575-6151 FaroTechnologies 125 Technology Park Lake Mary, FL 32745 Kelly W c t r Department/Division gisitirr amber: Police/Detectives -2234 t Estimate(i(including `SAX): 527085 00 (endor ii Website: ndo hone: fa ro.cor Kelley, Watt@faro.co 604 290-3801 '_. hat are you rchasin Describe the product, se ice or systems Attech all information (Quotes, etc.: Faro 3D 10 Laser Scanner, computer and so" are, system to be used in investigation of major crimes. . is this productisemice available only through nevendor? X10 If yes; attach documentation that supports the screening pros you pe (e.g.. Internet creenshots, etc, phisticated on scenett oping ess . k this a one-time purchase. 0 NO L1 ' If NO. exp t in. 4. What efforts ere ado to assurassure the City/Coen>ty is receiving the lo possible Describe We h eademom del at a • Y FEDERAL, SUNOS BEND'USED? avings over the regu€ar price YES YES orr ed to confirm. s r bes p 6. Below are eligible reasons for sole source) Check all boxes below that apply to your sale source situation and attach any useful= documents to justify the sole source. List who you contacted, what they said and how yob verified their accuracy. Compatibility to existing City/County st n and or tc existing c .. i r er t it v t r , systems, data, programs or service. De -chide. List efforts to find other sources (attach' documentation, e.g, Internet Screenshots, sited pr duct. Attach dccurnenia: on td c nfirin prdpriiet (paten letter etc: Only authorized Service Provider, Repai and/or Warranty Services, Attach proof in writing from the MANUFACTURER (not the endor) confirming there is only one dealer authorized to sell/service in our area. k written edification attached? NO YES Unique design: Requires unique features th .t are essential, aesthetic requirements, or not practical to match to existing design or equip ent. Describe. LI Delivery Date: Only one supplier can toilet required delivery date: Describe why the delivery date is critical arid list efforts to find her suppliers to meet the delivery date, Special Market conditions: Can be used to 'purchase items at auction (RCW 39.30 045) or other items that are offered at a very favorahle once and will be sold before and entity Mill have a chance to corriplete the bidding process (e.g. a flood is coming and you must obtain sandbags immediately) or only one supplier Man meet required delivery date (describe why the delivery date is critical and list efforts to find other suppliers to meet the delivery date). Demo model from manufacturer, purchased at a substantial s,trings. Sy purchasing the demo model we saved S14,990. Other: Please describe: STATEMENT OF NEED: My division's recommendation for sole source is based upon an objective review of the good/service being required an*, appears to be in the best interest of the City/County. know of no conflict of 'ibterest on my part or personal involvement in arm way with this request. No gratui Hs, favor, or compromising action have taken place. Neither has my personal familiarity with particular brands, types of equipment, materials or firms been 11 a deciding influence on my request to sole source this purchase when there are Other known suppliers to exist, Signature of Requestor Jeff Schneider Signatum of Division Maitager Domirtic Rizzi Signature of Department Head Recommendation of approval by P rchasing ..,- Approval ecufive tiffVehaffifferefiffirffith Date 6/6/2016 Date 6/6/2016 Dae kJ- Ile Date -el entire torel bffir et, leilleleh-WifleY ! ! May 25, 2016 T () whom it n This rnanufac ern.. entaf!es FARO Technoiog;es Inc. a F arida c tp ratio the FOCUS3E' S Series and FO dware service, warranty, rnair;tenr ource for Os GSA product pricing FARC} Technologies was rounded it 19E1 and has du tecdnolog. FARO Technciogies }s tread uar*bred Germany and its Asia/Pacific reg io,}aI headquarters Kingdoms France, Spain, Italy, Poland, Netherlands, India X Genes of Las fin calibrs thea hove sere! Unique to inC inometer. TM: ed to leve As: ma i3 5 Series and FOCUS3D X Ser; n reduce officer documen strurnent lire a stai-rdard ec, gsg0 Technologies" or 'FARO as the sole devetoper and ca- irrers and SCENE"' software. FARO is also the sole and FARC Certified train the trainer ;programs, FARO n the manufacture regional headquarter -s apore, FARO has brarmhes in Bract tna surerstent tuttga rt, Mexico, Germany, Crated Thailand and Japan. eling"f ce pass ble road closure e worIc's most ets computer-aided l2 mnasurement, lmag'ng an aging devices ands measurement, imaging and comparison of parts and compo The devices are used for inspect}ng, marsining and doc;:r}ter.ti erforcernent, forensics; accede t retorlstruction, crime scene nJ'esttga bomb -blast sites. fered by the od board titer Sc a.scene a5 ave cer stile time and soon reclanologyr FARC} Technologses develops and echnolbgy from FARC) permits hi -precision 3l7 n production and quality assurance processes. es car structures in 3D, as weal as for law bloodstain pattern analysis ar!d }mh Increased sprees and scan post -processing he 30 scan data c reconstruction, architecture, civil e dimensions, area and voluer<e_calcula€ precisely and regal -try, Additionally, the sear} objects up to 3300 meters away and in correlate individual scans in post -processing veis tial 3D X 330 and X 130 cc,rssiderably mooned into all cot t o:tly used s rnr forer=.stcs. jri d inspection tasks and document e almost 3} greater than pre ttth its in e rated GPS rece rfdte 5r 1 weafo afro ar maid precise= 2 rna:king an dive', edge technolcg: resources. 2 reliably m acme -rut -mgt Tex rs tnciu e rlforcerrrent: Please feel free to codtact us with a= y qi Ki Regards, Kelly Watt or of Public Safety Sales Malefic (504 29 250 Technology Drive tkq;}V aryl, a 32745 Tel Tax ID: 59 3157093 • DUN c the effo Hutto g acts an thu d sur .ght res. ed the gl hepar} esions, invoived n ;nteasuringand accident nd surveying, Distance, be carried out quickly; he Focus3D X 330 can nn&isable, to ting based applicatic ns mg product. unsurpassed cost -value, a in an age of=united ur products have been Defense, the federal. 404333.5911 Fax 4ii7.552. 5252 51-7304979 4., CGE: f}1fGY7 ISO to fled SA Sole Source Letter To whom it may concern, /41X.I. 7141.02 407.311:4911 10?' 3)3.41Eil ARO March 7, 2016 FARO Technologies is the sole and only manufacturer of the Focus 3D Laser Scanner (5120, X130, X330 models). FARO currently has only 1 forensic distributor albite USA that is authorized to sell to public safety agencies such as law enforcement; Dustin Forensic: (restricted to SCEGA). Duwin Fomnsics is not permitted to quote cir deal with any agency outside ofthlese geographic boundaries of SC/GA. As such, FARO Technologies is a sole source provider to all states19 the USA outside of SC GA today. if you have any questions or concerns you are v e co 10 60 contact me as below. Kind Regards, Kelly Watt Regional Manager Law Enforcement Sales Keay ANattrargaromorn (604 2903801 Mobile 250 Technology Drive Lake Mary, FL 32746 ilek 407 333,9911 Fr : 407.562,5262 Tax ID:5903157093 9 DUNS: 61-730-8929 0 CAGE: OVGY2150 Certified * GSA 'es Inc 250 Technology Park Lake Mary FL 32746-7115 Phone No: (250)-37-4-80 Fax No. LorsCormor@faro.com BHI To: Yakima Police Department 200 S 3rd St Yakima WA 98901-2369 US Remit to FARO Technologies, Inc. P.0, Box 116908 Atlanta, GA 30368-8908 Ship To Yakima Training Center FD Kristen Drury 970 Firing Center Rd Bldg 346 Yakima WA 98901-9347 US Quotation No: Quote DaM: Expiration Daer Regional Manager: Account Manager: Sales Support Ship: Payment Terms: Delivery Terms. Delivery Date. Page: 1 20060070 05(06(2016 06105/2016 Kelly Watt Dennis Sweet Lon Connor Ground Upon Receipt EXW Ex Works 2-6 Weeks QUOTE FOR DEMO EQUIPMENT 15 BASED ON INVENTORY AVAILiMBILITY. DEMO UNITS ARE SOLD AS IS. ON A FIRST COME. FIRST SERVE BASIS AND CANNOT BE RESERVED. fi tern No. 1 S-6-120 Descestion Focus3D 120 - DEMO Only Laser Scanner Focas3D 120. Including 1 license of SCENE Software. Ships with 1 Power Block battery, 1 povver supply. 1 laser protection goggle. 3205 card, 1 SD card reader. 1 SD car cover, 1 Tugged transport case. Including first year :warranty. Please notice: the Lead time real? take 4 - 8 weeks or more after receipt of written order. For denM sales only Unit Price 39 990.00 Order Total: Discount Amount: Shipping Total: Ext. Price 39,990 00 39.990.00 e14,990.00 33.00 Total in USD: 25,033.00 PURCTRASE AGREEMENT AND CONMTIONS OF SALE Customer will pay any fecie di. Nate and local taxes. Ail conditions of saD. service and warranty as described in FARO standard purchase conditions currently on file with FA 0 are made as pad of this Quotation and are incorporated herein by reference FfilcontrotiOdfre#198-0121. 0012 PLEASE REFERENCE FARO QUDTE NUMBER O ALT DOCUMENTS. BY REFERENCING FARO QUOTE. CUSTOMER AGREES TO SAID TEFRMS AND CONDITIONS AS LISTED ON FARO QUOTATION. FARO Technologies GSA CondaD 0524#0044M Sole Source Letter To whom it may concern, Corkkofkk ;.k..S ;k 234.40 2AX 407.2 WAVY hr 23222322 PARO March 7, 2016 FARO Technologies is the sole and only manufacturer of the Focus 3D Laser Scanner (S120, X130, X330 models). FARO currently has only 1 forensic distributor in the USA that is authorized to sell to public safety agencies such as law enforcement; Dustin Forensics (restricted to SC/GA). Dustin Forensics is not permitted to quote or deal with any agency outside of these geographic boundaries of SC/GA. As such, FARO Technologies is a sole source provider to all states in the USA outside of SC/GA today. If you have any questions or concerns you are welcome to contact me as below. Kind Regards, Kelly Watt Regional Manager Law Enforcement Sales Kelly.Watt@faro.com (604) 290.3801 Mobile 250 Technology Drive Lake Mary, FL 32746 Tel: 407.333.9911 Fax: 407.562.5262 Tax ID: 59-3157093 • DUNS: 61-730-8929 • CAGE: 0VGY2 ISO Certified • GSA May 25, 2016 To whom it may concern, This letter identifies FARO Technologies, Inc., a Florida corporation ("FARO Technologies" or "FARO"), as the sole developer and manufacturer of the FOCUS3D S Series and FOCUS3D X Series of Laser Scanners and SCENE" software. FARO is also the sole provider of hardware service, warranty, maintenance, annual calibration, and FARO Certified train the trainer programs. FARO is also the sole source for its GSA product pricing for the above services. FARO Technologies was founded in 1981 and has quickly become a global leader in the manufacture of 3D measurement technology. FARO Technologies is headquartered in Lake Mary, Florida, its European regional headquarters in Stuttgart, Germany and its Asia/Pacific regional headquarters in Singapore. FARO has branches in Brazil, Mexico, Germany, United Kingdom, France, Spain, Italy, Poland, Netherlands, India, China, Singapore, Malaysia, Vietnam, Thailand and Japan. Unique to the FOCUS3D S Series and FOCUS3D X Series of Laser Scanners is the "self -leveling" feature offered by the on -board inclinometer. This sensor can reduce officer documentation time by 20-30min for each station move when scanning a scene as they don't need to level the instrument like a standard total station or other laser scanners. This can save considerable time and reduce possible road closure times. As the world's most trusted source for 3D measurement, imaging and realization technology, FARO Technologies develops and markets computer-aided measurement and imaging devices and software. Technology from FARO permits high -precision 3D measurement, imaging and comparison of parts and compound structures within production and quality assurance processes. The devices are used for inspecting, planning and documenting large volume spaces or structures in 3D, as well as for law enforcement, forensics, accident reconstruction, crime scene investigation, bullet trajectory, bloodstain pattern analysis and bomb -blast sites. With increased ranges and scan quality, the Focus3D X 330 and X 130 considerably reduces the effort involved in measuring and post -processing. The 3D scan data can easily be imported into all commonly used software solutions for accident reconstruction, architecture, civil engineering, construction, forensics, industrial manufacturing and land surveying. Distance dimensions, area and volume calculations, analysis and inspection tasks and documentation can thus be carried out quickly, precisely and reliably. Additionally, the X 330 offers a range almost 3X greater than previous models; the Focus3D X 330 can scan objects up to 330 meters away and in direct sunlight. With its integrated GPS receiver, the laser scanner is able to correlate individual scans in post -processing making it ideal for forensic, law enforcement and surveying based applications. FARO's competitive advantage is the lightweight, affordable, precise technology delivered with each 3D laser scanning product. With FARO Technologies products, our customers are making an investment for future projects with unsurpassed cost -value, a major advantage when looking for the most cutting-edge technology that gets you the right results in an age of limited resources. With hundreds of thousands of units sold worldwide and customers around the globe, our products have been reliably measuring success throughout the world. Our forensic customers include the Department of Defense, the federal government, various intelligence organizations, the military, and law enforcement divisions. Please feel free to contact us with any questions. Kind Regards, Kelly Watt Director of Public Safety Sales 1 Americas Kelly.VVatt@faro.com (604) 290.3801 Mobile 250 Technology Drive Lake Mary, FL 32746 Tel: 407.333.9911 Fax: 407.562.5262 Tax ID: 59-3157093 • DUNS: 61-730-8929 • CAGE: 0VGY2 ISO Certified • GSA