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HomeMy WebLinkAbout06/14/2016 02 Boards & Commissions 7 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 2. For Meeting of: June 14, 2016 ITEM TITLE: Boards & Commissions: Equal Rights (Ethic's); Community Integration; Intergovernmental, Bike & Pedestrian and Committee guidelines and protocols SUBMITTED BY: Jeff Cutter, Interim City Manager SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: Aire APPROVED FOR SUBMITTAL: Interim City Manager STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D council boards comm 6/9/2016 Comr Memo D ER 6/9/2016 Omer Memo D CI 6/9/2016 Omer Memo D BP 6/9/2016 Cmer Memo D manual 6/9/2016 Cmer Memo PRIORITY: PRIORITY: PRIORITY: PRIORITY: Neighborhood Community Economic Development Public Safety Partnerships Building , z , Staff Rep: Sean Staff Rep: Joan Staff Rep: Chief Rizzi Staff Rep: Randy 1 Kathy Coffey (Chair) 1 Dulce Gutierrez (Chair) 1 Kathy Coffey (Chair) 1 Bill Lover (Chair) 2 Avina Gutierrez 2 Carmen Mendez 2 Carmen Mendez 2 Maureen Adkison 3 Holly Cousens 3 Avina Gutierrez 3 Dulce Gutierrez 3 Holly Cousens Alt. Maureen Adkison Alt. Holly Cousens Alt. Bill Lover Alt. Avina Gutierrez 4th Thursday at 1:30 p.m. 3rd Thursday at 2:00 p.m. 4th Thursday at 3:00 p.m. Fri at 11:00 a.m. when needed .., , Committee Assignments Committee Assignments Committee Assignments Committee Assignments N. 1st Street oversight Downtown Transportation Police/Fire Legislative Mill site oversight Neighborhood Development Gang Free Initiative Nominating-(A. Gutierrez for Adkison) Airport , , - , Board Appointed Board Appointed Board Appointed Board Appointed Yakima Valley Tourism - Adkison Homeless Network - Mendez County Gang Commission - Mendez Arts Commission - Adkison Parks & Recreation Commission - D. YCDA/New Vision - A. Gutierrez Yakima Valley EMS Board - Mendez Harman Center Board - Adkison Gutierrez Southeast Community Center - A. SIED Board - Coffey YPAL Board - D. Gutierrez Yakima Regional Clean Air - Lover Gutierrez Westside Merchants - Cousens Ethics - 911 Administration Board - Mendez Yakima River Basin - Lover Chamber of Commerce - Community Integration - Police & Fire Pension - Coffey Fish & Wildlife Board - Cousens A. Gutierrez Public Facilities District - Coffey Bike / Ped - Emergency Mgmt. - Greenway Board - Cousens Planning Commission - Historic Preservation - Yakima County EMS - Mendez Sister City - Adkison A. Gutierrez A. Gutierrez . , TRANS-Action - Coffey YVCOG - Adkison Capitol Theatre Board - Adkison Board of Health - Adkison Sports Commission - Cousens OIC Board - Adkison Hotel / Motel Commission - Coffey Solid Waste Advisory - Lover Lodging Tax Advisory Committee - Yakama Nation - A. Gutierrez Coffey Front Street Assn - Cousens D POLICIES AN FO R PROCEDURES EXPLORATORY TO COMMITTEE EVALUATE THE TERMS, GOALS, VISION, AND STRUCTURE OF A N EQUAL RIGHTS COMMITTEE 1. Purpose. The purpos of this explorato committee to evaluate the terms, goals, vision and structure of an Equal Rights Committee (the n ame of wh i c h may change as part of the evaluation), is to review and evaluate other jurisdictions' (both within and outside of Washington) committees which address equal rights, human rights, discrimination and other similar social justice issues and report to th City Council as to whether such a committee should be permanently formed within the City of Ya kima, and t he parameters of such committee, as further outlined here 2. Membership. a. Qualifications. Members of the exploratory committee shall be residents of the City of Yakima. The members of the committee should reflect the diverse backgrounds ds. d of residents within the City, including, but not limited to, ethnic and socio - economic backgroun b. Numb of members. There shall be no fewer than five (5) members on the co mmittee, an no greater than nine (9) members. Members shall apply for appointm using the application provided by the City, and appointment shall be made by a major v ote of the City Council. At least one mem ber should have a background in the law. No city employees, elected or appointe officials m serve on the committee. c. Length of appointment. Due to the limited role of the exploratory committee, committee members will be ap pointed fora two year term, or until the committee has made its Final Report and the City Cou has termin the committee, whichever comes first, as outlined further herein in Section 7. d. R em ov al. Committee members may be removed from t he committee for any reason upon a ma jo r ity v o the City Council. e. Vacancies. The Chair shall report any vacancy to the City Counc who will then appoint a new member to t Committee. 3 . Internal organization. a. At the committee first meeting, which sho ld be held u within thirty (30) days of the effect dat of c reation o the committee and appointment o the ote. using he minimum number of members, the com mittee members shall choose a Chair by majority v b. T he Chair's ro le is to effectively and efficiently run the me of the committee, Robert's Rules o Orde or a ny other meetin rules or procedures agreed upon by the committee. c. The Chair shall also provide a proposed agenda bef ore each meeting, which will be distributed to the committee members, the public, and any person making special request for meeting notice. d. The Chair shall be the official spokesperson of the committee and shall make and sign all necessary reports to the City Council. 4. Meetings. a. Meeting conduct. Committee members shall conduct themselves in a respectful manner towards other committee members and the public during meetings. The Chair should maintain order and ensure that respect is provided to all those in attendance. b. At the first committee meeting, the committee members shall determine their meeting schedule. The committee should meet monthly, at a minimum, during the term of the committee. c. Robert's Rules of Order should be used during meetings. It is understood that in some circumstances these rules will not be advantageous to facilitating discussion among community members and committee members. In those cases, the committee can move to suspend the rules for purposes of discussion, or move into study session to facilitate more open discussion. Respect should still be shown during these more informal situations. d. A committee member at any time can move to create additional rules of procedure, which must be approved by a majority of the committee members. e. Meetings shall be open to the public and occur in the City Council chambers or other room open to the public at City Hall. f. If any resident needs the services of an interpreter, a request shall be made to the City Clerk's Office a minimum of 24 hours before the start time of the meeting. 5. Staff Assistance. A City Staff member will serve as a liaison between the committee and the City, and also serve as Secretary to the committee. Copies of all documents, including, but not limited to email related to the business of the committee, shall be provided to the staff liaison for Public Records Act and retention purposes. Other than serving as secretary, records custodian and taking notes at meetings, the staff liaison will have no other role in the committee. 6. Actions to be taken by the committee. a. The committee is tasked with providing a final report to the City Council with its recommendation on whether or not a permanent committee should be created to address equality, discrimination and other similar matters in the City of Yakima. b. Background Information. The committee is tasked with exploring and evaluating what issues are occurring in Yakima that would fall under such a committee, as well as what other jurisdictions, cities and counties in Washington State and elsewhere are doing to address these issues. Some issues for consideration include: wage theft, tenant rights, and discrimination in the City of Yakima. This list is not exclusive and is intended to give the committee some ideas and starting points to evaluate. The committee is encouraged to speak with community members to determine what other issues may be affecting residents that would fall under the purposes of this committee. c. Reporting. The committee is required to provide a written report to the City Council on a quarterly basis, the first of which will be due three (3) months after the committee's first meeting. The report shall contain a summary of the action items taken to date, a list of action items that are pending, and a summary of the findings made as of the date of the report. The report will be disseminated to the City Council in their council materials. The Chair of the committee is responsible for writing the report and forwarding it to the staff liaison. d. Final Advisory Report. Upon completion of research, evaluation and discussion, and when a decision has been made as to what the exploratory committee will recommend to the City Council as to a permanent committee, the Chair shall draft a Final Advisory Report. This Report should provide Findings of Fact, with details of how those findings were made, examples of code sections or procedures from other jurisdictions that the committee found most useful or should be used as a model, a summary of the public comments made during the process, and the committee's conclusions regarding the permanent committee. There should also be a section with the committee's recommendations as to the permanent committee, as well as a recommendation for the name of the permanent committee. e. The Chair shall present the final advisory report to the City Council during a regularly scheduled City Council meeting. The City Council may accept it for consideration, or may send it back to the exploratory committee with additional questions to be answered or issues to be addressed. 7. Termination of the exploratory committee. This exploratory committee shall terminate at the end of two years after the first meeting of the committee, or upon acceptance of the Final Advisory Report by the City Council, whichever occurs first. 8. All meetings of the exploratory committee shall be open to the public. 9. All documents formulated by the committee or committee members are considered public records. Committee members shall follow the Public Records Act rules and regulations of the City of Yakima. POLICIES AND PROCEDURES FO R EXPLORATORY COMMITTEE TO EVALUATE THE TERMS, GOALS, VISION, AND STRUCTURE OF A COMMUNITY INTEGRATION COMMITTEE 1. P u r pose. The purpose of this exploratory committee to evaluate the terms, goals, vision and structure of a Community Integration Committee (the name of which m ay change as part of th evaluation), is to review and evaluate other jurisdictions' (both within and outside of Washington) committees which address increased neighborhood prog ramming and involvement, increased resident involvement with government, immigrant and refugee rights and services, organizing community events and other similar issues and to repo to the City Council as to whether such a committee should be permanently formed within the City of Yakima, and the parameters of such committee, as further outlined herein. 2. Membership. a. Qualifications. Members of the exploratory comm ittee sha be res idents of the City of Yakima. The members of the committee should reflect the diverse backgrounds of residents within the City, including, but not limited to, et hnic and socio economic backgrounds. b. Num ber of members. There shall be no fewer th an five (5) memb o n the committee, and no greater than nine (9) member Members shall apply for appointment using the application pr ovided by the City, and appointment shall be made by a majority vote of the City Council. No city employees, elected or appointed officials may serve on the committee. c. Length o appointment. Due to the limited role of the exploratory committee, committee members will be appointed for a two year term, or until the co mmittee has made its Final Report and the City Council has terminated the committee, whiche comes first, as outlined further herein in Section 7. d. Removal. Committee members may be removed from the committee for any reason upon a ma jo r ity vo te of the City Council. e. Vacancies. The Chair shall report any vacancy to the City Council, who will then appoint a new member to the Committee. 3. Internal organization. a. At the committee's first meetin which should be held within thirty (30) days of the effective da o creation of the committee and appointment o f the minimum number of members, the committee members shall choose a Chair by major vote. using ty b. The Chair's rol is to effectiv and ef r un the m eetings of the committee, Robert's Rules of Order, or any other meet rules or procedu agree u pon by the committee. c. T he Chair shall also provide a proposed agenda before each me eting, w hich will be distributed to the committee members, the public, and any person mak spe cial req uest for meeting notice. d. The Chair shall be the official spokesperson of the committee and shall make and sign all necessary Meetings. reports to the City Council. 4. a. Meeting conduct. Committee members shall conduct themselves in a respectful manner towards other committee members and the public during meetings. The Chair should maintain order and ensure that respect is provided to all those in attendance. b. At the first committee meeting, the committee members shall determine their meeting schedule. The committee should meet monthly, at a minimum, during the term of the committee. c. Robert's Rules of Order should be used during meetings. It is understood that in some circumstances these rules will not be advantageous to facilitating discussion among community members and committee members. In those cases, the committee can move to suspend the rules for purposes of discussion, or move into study session to facilitate more open discussion. Respect should still be shown during these more informal situations. d. A committee member at any time can move to create additional rules of procedure, which must be approved by a majority of the committee members. e. Meetings shall be open to the public and occur in the City Council chambers or other room open to the public at City Hall. f. If any resident needs the services of an interpreter, a request shall be made to the City Clerk's Office a minimum of 24 hours before the start time of the meeting. 5. Staff Assistance. A City Staff member will serve as a liaison between the committee and the City, and also serve as Secretary to the committee. Copies of all documents, including, but not limited to email related to the business of the committee, shall be provided to the staff liaison for Public Records Act and retention purposes. Other than serving as secretary, records custodian and taking notes at meetings, the staff liaison will have no other role in the committee. 6. Actions to be taken by the committee. a. The committee is tasked with providing a final report to the City Council with its recommendation on whether or not a permanent committee should be created to address improving community integration and other similar matters in the City of Yakima. b. Background Information. The committee is tasked with exploring and evaluating what issues are occurring in Yakima that would fall under such a committee, as well as what other jurisdictions, cities and counties in Washington State and elsewhere are doing to address these issues. Some issues for consideration include: helping immigrants with the citizenship process, increasing the interest and diversity in government and government committees, and increasing neighborhood programming and involvement. This list is not exclusive and is intended to give the committee some ideas and starting points to evaluate. The committee is encouraged to speak with community members to determine what other issues may be affecting residents that would fall under the purposes of this committee. c. Reporting. The committee is required to provide a written report to the City Council on a quarterly basis, the first of which will be due three (3) months after the committee's first meeting. The report shall contain a summary of the action items taken to date, a list of action items that are pending, and a summary of the findings made as of the date of the report. The report will be disseminated to the City Council in their council materials. The Chair of the committee is responsible for writing the report and forwarding it to the staff liaison. d. Final Advisory Report. Upon completion of research, evaluation and discussion, and when a decision has been made as to what the exploratory committee will recommend to the City Council as to a permanent committee, the Chair shall draft a Final Advisory Report. This Report should provide Findings of Fact, with details of how those findings were made, examples of code sections or procedures from other jurisdictions that the committee found most useful or should be used as a model, a summary of the public comments made during the process, and the committee's conclusions regarding the permanent committee. There should also be a section with the committee's recommendations as to the permanent committee, as well as a recommendation for the name of the permanent committee. e. The Chair shall present the final advisory report to the City Council during a regularly scheduled City Council meeting. The City Council may accept it for consideration, or may send it back to the exploratory committee with additional questions to be answered or issues to be addressed. 7. Termination of the exploratory committee. This exploratory committee shall terminate at the end of two years after the first meeting of the committee, or upon acceptance of the Final Advisory Report by the City Council, whichever occurs first. 8. All meetings of the exploratory committee shall be open to the public. 9. All documents formulated by the committee or committee members are considered public records. Committee members shall follow the Public Records Act rules and regulations of the City of Yakima. POLICIES AND FO PROCEDURES R visory Committee, Yakima Bicycle and Pedestrian Ad 2016 1. Pur pose &Responsibilities of Committee: To provide a community bas advisory committee for the review, comment. and idea generation related to the development, maintenance and planning o f the netwo o f facili for bicycles and pedestrians including publ st sidewalks, bike paths, pathway a related improvements; and to work with staff, committees, schools, affected residents, and neighborhoods or other interested groups on bicycle /pedestrian projects and implementation. 2. Me mbership: a. Qualifications. Members of the advisory committee shall be residents of t he City of Yakima, each with an interest in the promotion and development cif a safe and well- des syste for transportation facilities. The members of the committee should reflect the diverse backgrounds of residents within the City, including, but not limited to, uncil to e ethnic and socio- economic backgrounds. b. Number of members. There shall be seven ( members appointed by the City Co the committee. Members shall ap ply fo appointment using the application provided by th City, and appointment shall be made by a majority vote of the City Council. One of the residents shall represent the Yakima Oreenway. In addition to t he residents appointed by the City Council, two professional City employees shall be appointed by t he C M anager and shall include a representative from the Planning Division and Engineering Divis The staff liaisons shall be non- voting members of the com mittee. c. City Council Representative. One member of the Yakim mittee. g repres City C o u ncil shall be assigned as the representative t the Bicycle and Pedestrian Advisory Com On matters of the Advisory Committee tasks, the Council member shall be a non votinentative. d. Length of appointmen The initial appointments to the Committee shall be staggere d. Three (3) members shall be appointed for two (2) years, and four (4 member shall be appointed for three (3) years. Membership on the C ommission shall be limite to two (2) full consecutive three (3) year terms. Reappointment after two (2) full consecutive terms may be made after at least a one (1) year absence. A "full term" is a three year term or the initial two year term for three of the members. Membersh on the Commission shall be selected without respect to political affiliation. e. Removal. Comm ittee members may be removed from the committee for any reason upon a m ajorit y vote of t City Co uncil. Committee members shall be remove if they to attend thre (3) c onsecutive m eeting s , or five (5) meetings in any twelve (12) month period. f. Vacancies. Vacancies will be reported to the City Council by the Secretary, after which the City Council will appoint members to fill the remaining portion o of the f the vacant term. 3. Internal organization. a. At the committee's first meeting, which should be held within thirty (30) days effective date of creation of the committee and appointment of the minimum number of members, the committee members shall choose a Chair and a Secretary by majority vote. b. The Chair's role is to effectively and efficiently run the meetings of the committee, using Robert's Rules of Order, or any other meeting rules or procedures agreed upon by the committee. c. The Chair shall also provide a proposed agenda before each meeting, which will be distributed to the committee members, the public, and any person making special request for meeting notice. d. The Chair shall be the official spokesperson of the committee and shall make and sign all necessary reports to the City Council. e. The Secretary shall be responsible for taking attendance, creating minutes, correspondence and distributing agendas. f. City staff will arrange for the location of the advisory committee meetings, as well as all requirements of adhering to the Open Public Meetings Act, record retention, public notice and other requirements. 4. Meetings. a. Meeting conduct. Committee members shall conduct themselves in a respectful manner towards other committee members and the public during meetings. The Chair should maintain order and ensure that respect is provided to all those in attendance. b. At the first committee meeting, the committee members shall determine their meeting schedule. The committee should meet monthly, at a minimum, during the term of the committee. Committee members should attend all committee meetings and may be removed, pursuant to section 1(e) in the event they fail to attend meetings of the Committee. c. Robert's Rules of Order should be used during meetings. It is understood that in some circumstances these rules will not be advantageous to facilitating discussion among community members and committee members. In those cases, the committee can move to suspend the rules for purposes of discussion, or move into study session to facilitate more open discussion. Respect should still be shown during these more informal situations. d. A committee member at any time can move to create additional rules of procedure. e. Meetings shall be open to the public and occur in the City Council chambers or other room open to the public at City Hall. f. If any resident needs the services of an interpreter, a request shall be made to the City Clerk's Office a minimum of 24 hours before the start time of the meeting. 5. Staff Assistance. A City Staff member will serve as a liaison between the committee and the City. Copies of all documents, including, but not limited to email related to the business of the committee, shall be provided to the staff liaison for Public Records Act and retention purposes. The City Council representative will be the direct contact with the City Council as a whole. 6. Actions to be taken by the committee. a. The committee is tasked with fulfilling the purpose and responsibilities outlined in Part 1 of this document. b. Minutes. The committee is required to submit written minutes of the Advisory Committee meetings to the written report to the City Council on a timely basis. c. Reporting and Recommendations. The Advisory Committee shall submit written recommendations to the City Council on a quarterly basis, at the minimum. Reports or recommendations from the Advisory Committee may be issued at any time, by a majority of the Committee. The Committee may also make recommendations directly to City Departments on projects, plans or programs. The Quarterly reports to the Council shall contain a summary of the action items taken to date, a list of action items that are pending, and a summary of the findings made as of the date of the report. The report will be disseminated to the City Council in their council materials. The Chair of the committee is responsible for writing the report and forwarding it to the staff liaison. 7. All meetings of the committee shall be open to the public. 8. All documents formulated by the committee or committee members are considered public records. Committee members shall follow the Public Records Act rules and regulations of the City of Yakima. City of Yakima 129 North 2 Street Yakima, WA 98901 i551 bb bb Fi d iii tt td'� - A td$, Ia t i ‘0711111 ¢I +i bbtb SlkYYaxt " + COUNCIL TEE RAMIT CO PROCESS MANUAL COUNCIL COMMITTEE PROCESS MANUAL Table of Contents Topic Page Legislative Process Council Committees Overview Council Committees Economic Development Committee Public Safety Committee Neighborhood & Community Building Committee Partnership Committee 1 - LEGISLATIVE PROCESS The first step in the legislative process is to determine whether the issue is policy - related or administrative. Administrative issues do not require Council action and are not necessary to bring forward to committee or study session. Following is a table that delineates some policy and administrative matters. Please consult the appropriate staff liaison or the City Manager's Office for assistance. REFER TO CHARTER LANGUAGE OF MAYOR, ASSISTANT MAYOR AND COUNCIL MEMBERS Policy vs. Administration (Examples) POLICY ADMINISTRATIVE Enact a budget. Propose budget. Spend within budgetary limits. Define the powers, functions, and duties of Fill positions consistent with local ordinances, etc. officers and employees. Fix the compensation of officers and employees. Administer payroll consistent with budget and compensation plan adopted by Council. Establish retirement and pension systems. Administer pension and retirement plans. Adopt ordinances regulating local affairs. Implement and enforce ordinances. Set fines and penalties for violation of ordinances. Collect fines and enforce penalties. Enter into and approve contracts over the bid limit. Propose, manage, and enforce contracts. Enter into contracts and approve contracts up to bid limit. Regulate the acquisition, sale, ownership and Negotiate terms of acquisition and sale of real other disposition of real property. property; carry out acquisitions and sales. Decide which governmental services will be Oversee the day -to -day operation of programs provided; adopt budgets for their provision. and services. Establish public utilities. Manage provision of utility services. Grant franchises for the use of public rights -of- Enforce terms of franchise agreements. way. License for the purpose of revenue and Collect taxes and user fees. regulation. Set tax rates and user fees consistent with state Collect taxes and user fees. laws. Approve claims against the city above $100,000. Settle claims below $100,000; propose settlement of claims; pay claims. Enter into agreements to accept grants and gifts. Propose grant agreements and carry out terms. 2 - COUNCIL COMMITTEE OVERVIEW Council committees will consist of three members and an alternate. The Council shall select committee assignments every two years. Each committee elects a chair at the first meeting. The committees do not have power or authority to commit the City or to take any binding action on behalf of the whole Council. Committee reports and minutes are provided to the Council in Council agenda packets. Functions and Purpose of Council Committees: ❑ The Council Committees shall provide a Zink between the Council and City departments and other bodies responsible for the implementation of Council policies and plans. ❑ The Council Committees shall serve as the primary mechanism of communication and support between the Council and other bodies, and thus inform the Council of pertinent information related to the function of these other bodies. ❑ The Council Committees shall provide a means for monitoring the implementation of Council policies and plans, and for identifying needs for new policies. ❑ The Council Committees shall provide a structure for communication among City departments and for the integration of services across departments. ❑ Council Committees express their actions as recommendations to the Council as a whole. No activity of a Council Committee may serve to limit information reaching the Council in a timely way, or to substitute its judgment for the actions of the Council as a whole. ❑ When needed, Council Committees will review proposed ordinances and resolutions referred to them and make recommendations regarding their adoption to the City Council. ❑ Receive briefings from assigned citizen Committees, Boards and Commissions and ensure work plan alignment with that of City Council Strategic Goals and Priorities. Referral to a committee When new programs, policies, or funding requests are presented to the City Council, the Council may suggest that the item be referred to a Committee for further analysis. Council Committee Recommendations Council committee re will be presented to the full Council by the respective Committee Chair. Usually, the committee chair will report the committee's findings during member reports at the Council meeting, or findings may appear as an action item on the consent calendar. If an item does not have a unanimous recommendation from the committee, it shall not be placed on the Council's consent calendar. A Council committee chair may request that a specific item from the committee be placed on the Council's agenda as a "Other Business" item, even if committee support is unanimous. When a committee recommendation is forwarded to the Council for action, the staff (transmittal) report will include an explanation from the committee chair of the Committee's rationale for its recommendations. The rationale will be presented in a designated area on the transmittal ( "staff ") report. Who can speak at Comm ittee meetings? Members of the public have the right to speak at meetings of the Committee in order to give members of the public an opportunity to make their views known directly to the Committee. Are meetings recorded? All meetings of the Committee are recorded, both audio and visual for good practice. The recordings will be retained and available for use in accordance with state rules and regulations. 4 - RESPONSIBILITIES & EXPECTATIONS Responsibilities & Expectations of Committee members: • Understand the committee's advisory relationship to Council. • Strive to attend all scheduled meetings. • Prepare for meetings by reading agendas and any background information supplied prior to the meeting. A • ctively participate in the discussion and decision making process. • Be open minded and allow for a variety of opinions to be heard. • Respect committee members, speakers, guests, and staff. • Maintain a high degree of professionalism. • Ask questions and seek clarification through the staff. • Respect that the full Council may disagree with Committee actions, proposed policy, and recommendations. • If a Committee member is unable to attend a meeting, notify the Assistant to the City Manager so the alternate can attend in his or her place. Responsibilities & Expectations of the Chair: • Facilitate the meeting by identifying the order or proceedings and speakers. • Ensure active participation by all Committee members. • Maintain decorum and ensure fairness and accountability. • The Chair has no authority to make decisions on his or her own, he or she can only run a meeting in a fair and efficient manner. • Assist staff liaison when possible or when requested. Responsibilities & Expectations of the staff liaison: • Provide administration to the Advisory Committee. • Prepare meeting agendas, minutes, and provide supporting documentation as required. • Remain impartial to all committee members. • Do not participate in voting; the staff liaison is not a Committee member. • Be mindful of any recommendations proposed by the Committee. 5 - COUNCIL COMM ITTEES Council comm will consist of • the four co listed below. The committees, as noted below, have specified legislative oversight responsibilities, but do not have power or authority to commit the City or to take any binding action on behalf of the whole Council. ❑ Economic Development ❑ Public Safety ❑ Neighborhood & Community Building ❑ Partnership ECONOMIC DEVELOPMENT COMMITTEE PURPOSE The Economic Development Committee shall provide oversight and guidance related to Economic Development. Policies, issues, programs and services may include but are not limited to: • Business climate policies and processes. • Capital projects planning and development (not right of way). • Downtown parking. • Economic development and redevelopment issues and opportunities. • Events, festivals, and special events. • North 1St Street oversight. • Development of the former Boise Cascade Mill Site. • Airport improvements and marketing. Council Membership: Coffey, Cousens, A. Gutierrez, (Adkison — alternate) Term: Two years Meeting Time /Frequency: Fourth Thursday of the month, 1:30 - 2:30 p.m. Staff liaison: Sean Hawkins Board Appointed Committees: Yakima Valley Tourism, New Vision, SIED Board, Westside Merchants, Chamber of Commerce, Public Facilities District, Planning Commission, TRANS- Action, Capitol Theatre Board, Sports Commission, Hotel /Motel Commission, Lodging Tax Advisory Committee, Front Street Association PUBLIC SAFETY COMMITTEE PURPOSE The Public Safety Committee shall provide oversight and guidance related to public safety matters. Policies, issues, programs, and services may include but are not limited to: • Crime free housing initiatives. • Neighborhood improvement initiatives. • Police services, crime prevention and traffic safety and enforcement. • Community oriented policing. • Education programs, services, and initiatives. • Fire services (safety and suppression) • Emergency Preparedness and Management. • Gang prevention and intervention programs and services. • Homelessness prevention services. • Civil and human rights compliance. • Domestic violence issues. • Municipal court and diversion programs. • Equipment and facility needs, replacement, surplus, etc. • Legislative issues (body cameras, etc) Council Membership: Coffey, D. Gutierrez, Mendez (Lover — alternate) Terms: Two years Meeting Time /Frequency: Fourth Thursday of the month, 3:00 — 4:00 p.m. Staff liaison: Chief Dominic Rizzi Board Appointed Committees: County Gang Commission, Yakima Valley EMS Board, YPAL Board, 911 Administration Board, Police & Fire Pension, Emergency Management, Yakima County EMS NEIGHBORHOOD & COMMUNITY BUILDING COMMITTEE PURPOSE The Neighborhood & Community Building Committee shall provide oversight and guidance related to neighborhood concerns. Policies, issues, programs, and services may include but are not limited to • Street and sidewalk improvements. • Strategic planning. • Infrastructure funding programs and plans. • Planning and development services. • Parks and recreational facilities. • Neighborhood based infrastructure issues (includes traffic calming, sidewalks, streetlights, streets, and grounds). • Historic preservation. • Transportation issues and projects (Cowiche Canyon path, William 0 Douglas Trail). • Complete streets ordinance. • Marijuana zoning. • Review and update sign code. • FEMA flood plain issues. • Solar energy. • Review of the Comprehensive Plan and the Transportation Pan. • Community Review Board — change of meeting policy • Oversight of the Planning Commission. • Oversight of the Historic Preservation Commission. • Tine home village project. • Homeless facility locations and requirements. Council Membership: A. Gutierrez, D. Gutierrez, Mendez (Cousens — alternate) Terms: Two years Meeting Time /Frequency: Third Thursday of the month, 2•00 — 3:00 p.m. Staff liaison: Joan Davenport Board Appointed Committees: Homeless Network, Parks and Recreation Commission, Southeast Community Center, Ethics in Diversity, Historic preservation PARTNERSHIP COMMITTEE PURPOSE The Partnership Committee shall provide oversight and guidance related to partnerships with nonprofit, for profit, governmental agencies and service clubs. Policies, issues, programs, and services may include but are not limited to: • Intergovernmental relations. • State and federal legislative issues. • Appoint to various Boards and Commissions when vacancies exist. Council Membership: Adkison, Cousens, Lover (A. Gutierrez — alternate) Terms: Two years Meeting Time /Frequency: Fridays (as needed), 11:00 — 12:00 p.m. Staff liaison: Randy Beehler Board Appointed Committees: Arts Commission, Harman Center Board, Yakima Regional Clean Air Board, Yakima River Basin, Fish & Wildlife Recovery Board, Greenway Board, Sister City Association, Yakima Valley Conference of Governments; Board of Health, OIC Board, Solid Waste Advisory Committee, Yakama Nation