HomeMy WebLinkAboutR-2025-016 Public hearing and Resolution authorizing an Interlocal Agreement for the 2024 Justice Assistance Grant (JAG) Program RESOLUTION NO. R-2025-016
A RESOLUTION ratifying an application for a grant from the United States Department of
Justice, Bureau of Justice Administration, Edward Byrne Memorial Justice
Assistance Grant Program.
WHEREAS, the U.S. Department of Justice, Bureau of Justice Administration, Edward
Byrne Memorial Justice Assistance Grant Program, has grant funds available to local
governments to support efforts to reduce crime and improve public safety; and,
WHEREAS, the Yakima Police Department has been notified that $63,243 in grant funds
have been allocated to the City of Yakima and Yakima County and are available upon submission
of a completed grant application and satisfaction of certain conditions; and,
WHEREAS, one of the grant approval conditions is that the City and County execute an
Interlocal Agreement whereby the City shall transfer $12,809 of the grant monies to the County
to support law enforcement activities of the Yakima County Sheriff's Department; and,
WHEREAS, the City Council of the City of Yakima considered this matter at an open public
meeting in which citizens were provided an opportunity to comment and deems it to be in the best
interest of the City to authorize submission of an application to the Justice Assistance Grant
Program for said available funds and execution of all necessary documents and contracts to
complete said grant transaction; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
1. The City Manager or her designee is hereby authorized to submit a completed grant
application to the United States Department of Justice, Bureau of Justice Administration,
Edward Byrne Memorial Justice Assistance Grant Program, to obtain a grant to fund
local efforts to reduce crime and improve public safety.
2. The City Manager or her designee is further authorized and directed to accept the grant
on behalf of the City of Yakima, and to take all steps and execute all documents and
contracts necessary to complete this grant transaction, including but not limited to
execution of the attached Interlocal Agreement with Yakima County whereby Yakima
County shall receive a portion of the grant proceeds for local law enforcement efforts.
ADOPTED BY THE CITY COUNCIL this 7th day of January, 2025.
1?L 4fQ
NAKIMq���� Patricia Byer-, Mayor
ATTEST: ' —*` ' 4►
* �SEAr
. rig 1.. AA 1-11G
Rosalinda Ibarra, City Clerk
1
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
AGENDA REQUEST FORM
Return completed form and complete agenda item to the Clerk of the Board
Yakima County Commissioners' Office. Room 232
Prepared by I
Board of ye t�YL6aN8rt5stiemres R� fcord Assigned
CarriAnn Ross, Tesheena Perez # [[
Department YCSO 4 3 - 2 0 2 4
Requested Agenda Date.
NOV 2 6 2024 Yakima County, ' 'A
presenting Sheriff Udell APPROVED FOR AGENDA:
❑ Consent ❑ Regular
Board of County Commissioners Determined
Document Title
The State of Washington, Yakima Interlocal Agreement between City of Yakima and Yakima
County - 2024 Byrne Justice Assistance Grant (JAG) Program Award
Action Requested Check Applicable Box
❑ PASS RESOLUTION E]EXECUTE or AMEND AGREEMENT CONTRACT or GRANT
❑ ISSUE PROCLAMATION ❑ PASS ORDINANCE ❑ OTHER
Describe Fiscal Impact
S12,809 in JAG funds have been designated to purchase communication equipment for the
crisis response unit.
Background Information.
Annually, Yakima County has been submitted as a sub-recipient to the City of Yakima JAG
grant award. This is the 2024 agreement as a sub-recipient.
Summary & Recommendation.
The Sheriffs Office recommends the BOCC support this interlocal agreement.
Motion
Departmen d/Elec d Official AGREEMENT Attacned Is Approved as to Form
Corporate Counsel Initial [Pk
,
1 l�,
Signatur
Late Agenda Requests Require BOCC Chairman Signature
Docusign Envelope ID:FE921 D2B-A8CD-4503-BF96-913CF69FAC9F
FY2024 Justice Assistance Grant(JAG) MOU Number
THE STATE OF WASHINGTON
YAKIMA INTERLOCAL AGREEMENT
BETWEEN CITY OF YAKIMA AND YAKIMA COUNTY
2024 BYRNE JUSTICE ASSISTANCE GRANT(JAG) PROGRAM AWARD
This agreement is made and entered into this g ay of 7-ari r4
202 by and between CITY of YAKIMA, acting by and through its governs g body. the City
Council, herein after referred to as the CITY. and YAKIMA COUNTY acting by and through its
governing body. the Board of Commissioners, hereinafter referred to as the COUNTY, both of
Yakima County. State of Washington,witnesseth:
WHEREAS, this Agreement is made under the authonty of the Interlocal Cooperation
Act, as amended, and codified in chapter 39.34 of the Revised Code of Washington provided for
interlocal cooperation between governmental agencies, and
WHEREAS,each governing body, in performing governmental functions or in paving for
the performance of governmental functions hereunder, shall make that performance or those
payments from current revenues legally available to that party, and
WHEREAS, each governing body finds that the performance of this Agreements is in the
best interests of both parties. that the undertaking will benefit the public, and that the division of
costs fairly compensates the performing party for the services or functions under this agreement.
and
WHEREAS, the U S Department of Justice. Bureau of Justice Administration, Edward
Byrne Memorial Justice Assistance Grant Program,has grant funds available to local governments
to support efforts to reduce crime and improve public safety, and
WHEREAS,the Yakima Police Department has been notified that S63.243 in grant funds
have been allocated to the City of Yakima and Yakima County and are available upon submission
of a completed grant application and satisfaction of certain conditions, and
WHEREAS, one of the grant approval conditions is that the City and County execute an
Interlocal Agreement whereby the City shall transfer S 12,809 of the grant monies to the County to
support law enforcement activ ides of the Yakima County Sheriffs Department,
NOW THEREFORE,the CITY and the COUNTY agree as follows_
Section i
Expressly conditioned upon award to the CITY of the above-referenced grant funds in the
amount of S63?43 CITY agrees to pay the COUNTY a total of S 12,809 of JAG funds. These
Docusign Envelope ID'FE921D2B-A8CD-4503-BF96-913CF69FAC9F
FY2024 Justice Assistance Grant(JAG)
funds will be used by the Yakima County Sheriff's Office to purchase mobile patrol portable radios
to include supporting accessories.
Section 2
The COUNTY, as a sub-recipient, agrees to the conditions of acceptance contained in the
award information section of the award package See Exhibit A. attached and incorporated.
Section 3
The COUNTY agrees to accept and use S 12,809 to be used by the Yakima County Sheriffs
Office to purchase communication equipment for the crisis response unit. The COUNTY agrees
to allow the CITY to inspect and verify all items purchased with grant funds in accordance Title 2
CFR 200.208 —332 prior to the equipment being utilized.
Section 4
Each party to this Agreement will be responsible for its own actions in providing services
under this Agreement and shall not be liable for any civil liability that may arise from the
furnishing of the services by the other party
Section 5
The parties to this Agreement do not intend for any third party to obtain a nght by virtue
of this Agreement.
Section 6
By entering into this Agreement, the parties do not intend to create any obligations express
or implied other than those set out herein, further, this agreement shall not create any rights in any
party not a signatory hereto.
Section 7
A copy of this Agreement shall he filed with the Yakima County Auditor's Office.
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
FY2024 Justice Assistance Grant (JAG)
CIT ' A BOARD OF COUNTY COMMISSIONERS
taVem, (attic
ictoiia Baker, ity er La Don Linde.Commissioner
Amanda McKinney,Commissioner
Kyle Curtis, Commissioner
Approved as to Form:
bifct:
ccrA , \N'ta/f-
Deputy Prosecuting Atton*,'
CONTRACT AUTHORIZATION
Attest: vAK/ ��\Attest:
i � *ft.
Rosalinda Ibarra. City Clerk A •L �J 4,. Lawrence, Clerk of the Board
6,6- /, t!�19SylNG�p emwcq�a.
Date
City Contract No: pC '`3s'.
Resolution No: ,-3 5—QJt NOV 2 Z�14
Date
BOCC Agrnem=!ni
4 1 3 - 2 0 2 4
Yakima Count, '-`:A
Docusign Envelope ID'FE921D2B-ABCD-4503-BF96-913CF69FAC9F
RESOLUTION NO. R-2024-
A RESOLUTION ratifying an application for a grant in the total amount of S63,243 from the
United States Department of Justice, Bureau of Justice Administration,
Edward Byrne Memorial Justice Assistance Grant Program.
WHEREAS, the U S. Department of Justice, Bureau of Justice Administration, Edward
Byrne Memorial Justice Assistance Grant Program, has grant funds available to local
governments to support efforts to reduce crime and improve public safety; and,
WHEREAS, the Yakima Police Department has been notified that S63.243 in grant funds
have been allocated to the City of Yakima and Yakima County and are available upon submission
of a completed grant application and satisfaction of certain conditions, and,
WHEREAS, one of the grant approval conditions is that the City and County execute an
Interlocal Agreement whereby the City shall transfer S 12,809 of the grant monies to the County to
support law enforcement activities of the Yakima County Sheriffs Department; and,
WHEREAS,the City Council of the City of Yakima considered this matter at an open public
meeting in which citizens were provided an opportunity to comment and deems it to be in the best
interest of the City to authorize submission of an application to the Justice Assistance Grant
Program for said available funds and execution of all necessary documents and contracts to
complete said grant transaction, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
1 The City Manager or her designee is hereby authorized to submit a completed
grant application to the United States Department of Justice, Bureau of Justice Administration,
Edward Byrne Memorial Justice Assistance Grant Program, to obtain a grant to fund local efforts
to reduce crime and improve public safety.
2 The City Manager or her designee is further authorized and directed to accept the
grant on behalf of the City of Yakima, and to take all steps and execute all documents and
contracts necessary to complete this grant transaction, including but not limited to execution of
the attached Interlocal Agreement with Yakima County whereby Yakima County shall receive a
portion of the grant proceeds for local law enforcement efforts.
ADOPTED BY THE CITY COUNCIL this day of , 2024.
Patricia Byers, Mayor
ATTEST.
Rosalinda Ibarra. City Cierk
Docusign Envelope ID FE921D2B-A8CD-4503-BF96-913CF69FAC9F
Edward Byrne Memorial
Justice Assistance Grant
FY 2024
Proposal Narrative
This narrative is submitted for the purpose of describing the proposed program activities
for the 3-year JAG period The City of Yakima has demonstrated a longstanding
commitment to utilizing Justice Assistance funding in an effective and responsible
manner and has had a longstanding relationship of fiscal sharing with Yakima County
that has bettered the quality of life for citizens countywide.
Program Identification:
The City of Yakima. through it's elected officials have set the following priorities. a safe
and healthy Yakima: a resilient Yakima: a thriy log Yakima. an engaged Yakima. The
Yakima Police Department plays a critical role in the first two priorities The elected
leaders. past and present. have put Yakima on a path of revitalization by investing in
expansive construction projects to enhance the appeal of Yakima's downtown area. This
area is also blighted by high-crime and homelessness. An increased presence of the
Yakima Police Department in these spaces achieves the first priority with the goal to
entice businesses to invest in Yakima. achieving the second priority
Yakima Police Department— The Yakima Police Department will use these funds for
two distinct purposes. One. officer overtime reimbursement The officers will he
dedicated to emphasis patrols in an areas of the city identified as having substantial fear
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
of crime issues. Much of this fear of crime originates from homeless mentally Ill persons
wandering the streets and entering businesses where they scare customers and create
disturbances These police officers will work in conjunction with City Code Enforcement
personnel to focus on these locations to identify and correct issues. an-est criminals. and
attempt to obtain services for those identified as mentally ill.
Need Analysis — The Yakima Police Department has used the identified emphasis patrol
in the past with great success. However, due to the difficult financial situation faced by
the City of' Yakima. the Police Department has no way to fund this emphasis without
JAG assistance.
Two. the Yakima Police Department has come to realize that officers working in areas
with higher levels of foot traffic and limited vehicular traffic (i e. downtown sidewalks
and parks) can more effectively work in larger geographical areas by operating bicycle.
The department. in cooperation with a local business owner. has recently, tested the use of
electronic bicycles (eBikes) The department has found that officers who are assigned to
an eBike can work cover a larger geographical area with less fatigue The bicycles allow
officer to move quickly through pedestrian and vehicle traffic and venture off of paths
when the needs arise The bicycles operate with very little noise making officers
extremely effective at identifying illegal activity when coming into an area.
Docusign Envelope ID'FE921D2B-A8CD-4503-BF96-913CF69FAC9F
l aLima Count\ Law and Justice—The Yakima County Crisis Response Unit members
are currently equipped with communication equipment that is nearly 15 years old. JAG
assistance will allow Yakima County to requip the deputies with equipment that will
allow the specially trained units to communicate during dynamic incidents.
Needs Analysis— In 2023. regional governments voted in favor of combining the City of
Yakima Crisis Response Unit into a regional team The cost of the equipment for the
teams would paid for by all governments based on population Unfortunately, agencies
are still responsible to provide their participating members with uniforms. body armor.
weapons. and communication equipment. The current equipment that the Yakima County
Sheriffs office is neatly 15 years old Other agencies who have provided members to the
regional team have equipment that newer and more effective. The funds allocated
through JAG assistance will be used to replace the aging equipment and provide for
better communication with other members on the team
Fund Distribution — The City of Yakima and Yakima County have come to an
agreement. via a Memorandum of Understanding. on the distribution of Justice
Assistance Grant funds Under the terms of the JAG grant. together with the agreed-upon
terms of the Memorandum of Understanding. the City of Yakima will be entitled to
$50.434 out of the total $63,243 available. while Yakima County will he entitled to the
remaining $$12.809 Each agency will be responsible for managing their Justice
Assistance Grant-funded programs while the City of Yakima will provide reporting for
both entities
3
Dacusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
Edward Byrne Memorial
Justice Assistance Grant
FY 2024
Budget Narrative
'Proposed FY 2023 JAG Expenditures 2024 Budget
Yakima Police Department
Funding of police overtime for emphasis patrol to reduce crime in impacted
designated areas $42 934
The purchase of two electronic bicycles(eBikes) $3,000 $7,500
Total City of Yakima Justice Assistance Grant Proposed Budget $50,4341
Yakima County Law and Justice
Purchase and replace communication equipment for the deputy members of the
!Yakima Valley Regional Crisis Response Unit $12.8094
�Total Yakima County Justice Assistance Grant Proposed Budget $12,8091
Total City and County JAG Budget I $63,2431
EXPLANATORY NARRATIVE
Yakima Police Department-
Personnel- The Yakima Police Department \kill use $42.934 to pay, for police officer
overtime to create an emphasis patrol to focus on fear of crime issues in desitanated areas
of the City,
Equipmeni- The Yakima Police Department kvill use $7.500 to purchase tvvo electronic
bicycles to assist officers in performance emphasis patrols
Yakima County Lavk and Justice-
Equipment- Yakima County will use $I2.809 to replace communication equipment for its
members vkho operate as part of the Yakima Valley Crisis Response (:nit
Docusign Envelope ID FE921D2B-A8CD-4503-BF96-913CF69FAC9F
EXHIBIT A
OMB No 1121-0329
Approval Expires 2/28/2027
U.S. Department of Justice (31
Office of Justice Programs
Bureau of Justice Assistance
Solicitation Title: BJA FY24 Edward Byrne Memorial Justice Assistance Grant(JAG)
Program—Local Solicitation
Assistance Listing Number 16.738
Grants.gov Opportunity Number: O-BJA-2024-172239
Solicitation Release Date: September 4, 2024
Step 1: Application Grants.gov Deadline: 8 59 p m Eastern Time on October 16, 2024
Step 2: Application JustGrants Deadline: 8 59 p m Eastern Time on October 22, 2024
Contents
Synopsis . . .4
Program Description Overview 4
Funding Category 4
Eligibility . . 4
Agency Contact Information . . . 5
Application Submission Information 5
Registration 5
Submission . . 5
Program Description 6
Program Description Overview 6
Statutory Authority 6
Specific Information . .. . . 6
Limitations on the Use of JAG funds . 13
Other Program Requirements . 13
Solicitation Goals and Objectives . 17
Goals . . .17
Objectives . . . . . .. . 17
Federal Award Information . . . . . ... . . . ... . . . .. 17
Awards, Amounts and Durations . ... . . . . . . . _ . 17
Availability of Funds .. ... .. . _ 18
Type of Award . ... . . 19
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
Cost Sharing or Matching Requirement . .. .. ... .. . ... ... . . . . . 19
Eligibility Information .... . . . .... ..... .. ... . .. . . 19
How To Apply .. .... . 20
Application Resources ..... . .... . . .. ... . . 20
How To Apply . . .. . . . .. .. . .. .. 20
Registration... . . ... . .. . .. .. . 20
Submission . .. .. . . . .. 20
Submission Dates and Time . . .. .21
Experiencing Unforeseen Technical Issues Preventing Submission of an Application
(Technical Waivers) . . . .. . . .. . , ..21
Application and Submission Information . ...... .. . .... ....... . . .. . . . .... .. .. 22
Content of the SF-424 in Grants.gov . .. .. .. . . . ... 22
Content of the JustGrants Application Submission ...... . . 23
Application Review Information . . .. . _.. . 28
Review Process .. . ... . . . .. . . . .. . . . . . . _. 28
Federal Award Administration Information .. . ... .. .. . . . . . . .. . 29
Federal Award Notices .. . .. . . . ..29
Evidence-Based Programs or Practices . .... . .. . . . . . . . ..29
Information Regarding Potential Evaluation of Programs and Activities 29
Administrative National Policy and Other Legal Requirements . . . ... . . . 29
Civil Rights Compliance . . . . . . . .. .. . . 29
Financial Management and System of Internal Controls .. . . . . ... ... 30
Information Technology Security Clauses . .. .. . ... . . 30
General Information About Post-Federal Award Reporting Requirements ... .. 30
Federal Awarding Agency Contact(s). .. .. .. . . . . . . . . . .31
Other Information . .... . . ... 31
Freedom of Information and Privacy Act(5 U S C. §§ 552 and 552a) .. 31
Provide Feedback to OJP .. . .. ... . . . .. . . ... . . . 31
Performance Measures . . . . . ... ... ... . . . . 31
Application Checklist .. . . . . . .. ... . . . 32
Pre-Application .. . . . . . ... . . ...... ... . . .32
Application Step 1 ... . . . .. .... . .. . . .. .. . . 32
Application Step 2 33
Review, Certify, and Submit Application in JustGrants. . . 34
Standard Solicitation Resources.. . . . ... . . . .. 35
Page 2 O-BJA-2024-172239
Docusign Envelope ID FE921 D2B-A8CD-4503-BF96-913CF69FAC9F
Synopsis
Program Description Overview
The U.S. Department of Justice (DOJ). Office of Justice Programs (OJP), Bureau of Justice
Assistance (BJA) seeks applications for formula funding to provide additional personnel,
equipment, supplies, contractual support, training, technical assistance, and information
systems for criminal justice or civil proceedings to states to support a range of program areas
under the Edward Byrne Memorial Justice Assistance Grant(JAG) Program—Local Solicitation
With this solicitation, the Bureau of Justice Assistance (BJA) seeks to award Edward Byrne
Memorial Justice Assistance Grant(JAG) Program funds to eligible units of local government
(BJA will issue a separate solicitation for applications from states.)
For more information on the JAG Program, please refer to the JAG Fact Sheet and/or JAG
Frequently Asked Questions(FAQs).
OJP is committed to advancing work that promotes civil rights and equity, increases access to
justice, supports crime victims and individuals impacted by the Justice system, strengthens
community safety, protects the public from crime and evolving threats, and builds trust between
law enforcement and the community
This program furthers the DOJ's mission to uphold the rule of law, to keep our country safe, and
to protect civil rights
Funding Category
Competdio' Competition Title(Category Name) Expected Dollar Amount for Performance Performance
ID Number of Award Start Date Duration
Awards (Months)
C-BJA-2024- Category 1—Applicants with eligible 587 $9 041 009 10/112023 24
00091- allocation amounts of less than
PROD $25.000
C-BJA- Category 2—Applicants with eligible 553 $75,880 039 10/1/2023 48
2024-00092- allocation amounts of$25.000 or more
PROD
Eligibility
• Special district governments
• City or township governments
• County governments
• Native American tribal governments (Federally recognized)
By law, for purposes of the JAG Program the term 'units of local government" includes a town.
township, village. parish, city, county, borough, or other general-purpose political subdivision of
a state, or it may be a federally recognized American Indian tribal government that performs law
enforcement functions(as determined by the Secretary of the Interior) A unit of local
government also may be any law enforcement district or judicial enforcement district established
under applicable state law with authority to independently establish a budget and impose taxes,
for example. in Louisiana, a unit of local government means a district attorney or parish sheriff
Page 4 O-BJA-2024-172239
Docusign Envelope ID•FE921D2B-A8CD-4503-BF96-913CF69FAC9F
The eligible allocations by state for the fiscal year(FY) 2024 JAG Program can be found at.
https-//bia olp qov/program/lagioverview.
Eligible allocations under the JAG Program are posted annually on the JAG web page See the
Allocation Determination and Units of Local Government Requirements Regarding Use of JAG
Funds section for more information Applicants with eligible allocation amounts of less than
$25,000 will apply to Category 1, and applicants with eligible allocation amounts of
$25,000 or more will apply to Category 2.
Agency Contact Information
For assistance with the requirements of this solicitation, contact the OJP Response Center by
phone at 800-851-3420, 301-240-6310 (TTY for hearing-impaired callers only), or email
grantsancirs.gov The OJP Response Center operates from 10.00 a m to 6 00 p m ET
Monday—Friday and from 10 00 a.m. to 8 00 p m ET on the solicitation close date
For procedures related to unforeseen technical issues beyond the control of the applicant that
impact submission by the deadlines. see the "How To Apply"section, Experiencing Unforeseen
Technical Issues
For assistance with submitting the Application for Federal Assistance standard form(SF-424)
and a Disclosure of Lobbvinq Activities(SF-LLL) in Grants gov, contact the Grants gov
Customer Support Hotline at 800-518-4726, 606-545-5035, Grants qov Customer Support or
supportt Grants qov The Grants.gov Support Hotline is open 24 hours a day 7 days a week,
except on federal holidays
For technical assistance with submitting the full application in JustGrants, contact the
JustGrants Service Desk at 833-872-5175 or JustGrants Suoportausdot gov The JustGrants
Service Desk operates from 7 00 a.m to 9 00 p m ET Monday—Friday and from 9 00 a m to
5 00 p m ET on Saturday Sunday and federal holidays
Application Submission Information
Registration
Before submitting an application, an applicant must have a registration in the System for Award
Management(SAM gov)
Submission
Applications must be submitted to DOJ electronically through a two-step process that begins in
Grants qov and is completed in JustGrants See the Submission Dates and Time section for the
Grants qov and JustGrants application deadlines.
Step 1: The applicant must register for this opportunity in Grants gov at
https./;grants qov/register and submit by the Grants gov deadline the required Application for
Federal Assistance standard form(SF-424) and a Disclosure of Lobbying Activities (SF-LLL).
See the Submission Dates and Time section for application deadlines
Step 2: The applicant must submit the full application, including attachments, m JustGrants at
JustGrants usdot gov by the JustGrants application deadline See the Submission Dates and
Time section for application deadlines
Page 5 O-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
Program Description
Program Description Overview
The U.S. Department of Justice(DOJ), Office of Justice Programs(OJP). Bureau ofJustice
Assistance (BJA) seeks applications for formula funding to provide additional personnel,
equipment, supplies, contractual support, training, technical assistance, and information
systems for criminal justice or civil proceedings to states to support a range of program areas
under the Edward Byrne Memorial Justice Assistance Grant(JAG) Program—Local Solicitation
This program furthers the DOJ's mission to uphold the rule of law, to keep our country safe, and
to protect civil rights.
With this solicitation, the Bureau of Justice Assistance(BJA)seeks to award Edward Byrne
Memorial Justice Assistance Grant(JAG) Program funds to eligible units of local government
(BJA will issue a separate solicitation for applications from states )
For more information on the JAG Program. please refer to the JAG Fact Sheet and/or JAG
Frequently Asked Questions(FAQs)
OJP is committed to advancing work that promotes civil rights and equity, increases access to
justice. supports crime victims and individuals impacted by the justice system, strengthens
community safety, protects the public from crime and evolving threats, and builds trust between
law enforcement and the community
Statutory Authority
The JAG Program is authorized by Title I of Public Law 90-351 (generally codified at 34 U S C
10101-10726), including subpart 1 of part E (codified at 34 U S C 10151-10158); see also 28
U S C 530C(a)
Specific Information
Statutory Formula
JAG awards are based on a statutory formula that is fully described within the JAG Technical
Report Once each fiscal year's overall JAG Program funding level is determined, BJA works
with the Bureau of Justice Statistics to begin a four-step grant award calculation process, which
generally consists of the following
1 Computing an initial JAG allocation for each state, based on its share of violent crime
and population (weighted equally).
2 Reviewing the initial JAG allocation amount to determine whether the state allocation
is less than the minimum award amount defined in the JAG legislation (0.25 percent
of the total) If this is the case, the state is funded at the minimum level, and the
funds required for this are deducted from the overall pool of JAG funds Each of the
remaining states receives the minimum award plus an additional amount based on
its share of violent crime and population.
3 Dividing each states final award amount(except for the territories and the District of
Columbia) between the state and its units of local governments at rates of 60 and 40
percent, respectively.
4 Determining award allocations for the units of local government, which are based on
their proportion of the state's 3-year violent crime average If the "eligible award
amount" for a particular unit of local government, as determined on this basis, is
Page 6 O-BJA-2024-172239
Docusign Envelope ID FE921D2B-A8CD-4503-BF96-913CF69FAC9F
$10,000 or more, then the unit of local government is eligible to apply directly to OJP
(under the JAG Local Solicitation) for a JAG award If the "eligible award amount"for
a particular unit of local government, as determined on this basis, is less than
$10,000, the funds are not made available for a direct award to that particular unit of
local government but instead are added to the amount that is awarded to the state
Allocation Determination and Units of Local Government Requirements Regarding
Use of JAG Funds
Eligible allocations under JAG are posted annually on the JAG web page
According to the JAG Program statute, a 'disparity" may exist between the funding eligibility of a
county and its associated municipalities See 34 U.S.C. $ 10156(04). Units of local
government identified by BJA as disparate must select a fiscal agent that will submit an
application for the allocation that includes all disparate municipalities A memorandum of
understanding (MOU) that identifies which jurisdiction will serve as the applicant or fiscal agent
for joint funds must be completed and signed by each participating jurisdiction's authorized
representative Once an award is made. the fiscal agent will be responsible for distributing
award funds to the other jurisdictions in the disparate group through subawards that include all
appropriate award conditions. To verify eligibility, an applicant should visit the JAG web page,
click on their respective state. and note the following regarding the state's allocation table
1. Disparate units of local government are listed in shaded groups, in alphabetic order by
county Units of local government identified as disparate must select one unit of local
government to submit an application on behalf of the disparate group
2 Counties that have an asterisk(*) under the 'Direct Allocation"column did not submit the
level of violent crime data to qualify for a direct award from BJA but are in the disparate
grouping indicated by the shaded area The JAG legislation requires these counties to
remain a partner with the local jurisdictions receiving funds and be a signatory on the
required MOU
3 Direct allocations are listed alphabetically below the shaded disparate groupings
Please note that disparate jurisdictions do not need to abide by the listed individual
allocations, which are provided for information only. Jurisdictions in a funding disparity
are responsible for determining individual amounts within the Eligible Joint Allocation
and documenting individual allocations in the MOU. See the JAG FAQs for more
information. A sample MOU is also available.
Statutory Program Areas
In general, JAG funds awarded to a unit of local government under the FY 2024 program may
be used to hire additional personnel and/or purchase equipment, supplies, contractual support,
training, technical assistance, and information systems for criminal justice or civil proceedings,
including for any one or more of the following program areas
1. Law enforcement programs
2 Prosecution and court programs.
3. Prevention and education programs
4 Corrections and community corrections programs
5 Drug treatment and enforcement programs
6 Planning, evaluation. and technology improvement programs
Page 7 O-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
7. Crime victim and witness programs(other than compensation).
8. Mental health programs and related law enforcement and corrections programs,
including behavioral programs and crisis intervention teams.
9. Implementation of state crisis intervention court proceedings and related programs or
initiatives, including but not limited to mental health courts, drug courts, veterans
courts, and extreme risk protection order programs.
In connection with all of the above purposes, it should be noted that the JAG statute, at 34
U S.C. $ 10152, defines"criminal justice"as"activities pertaining to crime prevention, control,
or reduction,or the enforcement of the criminal law, including, but not limited to. police
efforts to prevent, control, or reduce crime or to apprehend criminals,including juveniles,
activities of courts having criminal jurisdiction, and related agencies (including but not
limited to prosecutorial and defender services, juvenile delinquency agencies and pretrial
service or release agencies), activities of corrections,probation,or parole authorities and
related agencies assisting in the rehabilitation, supervision. and care of criminal offenders,
and programs relating to the prevention, control, or reduction of narcotic addiction and
juvenile delinquency "
BJA Areas of Emphasis
BJA recognizes that many state and local justice systems currently face challenging fiscal
environments, and an important, cost-effective way to relieve those pressures is to share or
leverage resources through cooperation among federal, state, and local criminal justice
agencies and community-based public safety partners Key areas of priority for BJA include
Prevention and Prosecution of Hate Crimes, Election Security. Enhancing Justice System
Reform Strategies, Advancing Equity and Support for Underserved Communities and Violent
Crime Reduction
BJA encourages recipients of FY 2024 JAG funds to coordinate with federal criminal justice
agencies and other stakeholders, including communities most impacted by crime and violence.
in addressing these challenges. Additional details on the BJA areas of emphasis can be found
below
Prevention and Prosecution of Hate Crimes
Hate crimes (sometimes called bias-motivated crimes)are criminal offenses motivated by some
form of bias toward victims based on their perceived or actual race, color, ethnicity, religion,
national origin, sexual orientation, gender, gender identity, or disability Hate crimes have a
devastating effect beyond the harm inflicted on any one victim They reverberate through
families, communities, and the entire nation as others fear that they too may be threatened,
attacked, or forced from their homes because of what they look like, who they are, where they
worship, whom they love, or whether they have a disability As with most other crimes, hate
crimes in the United States are primarily investigated under state law and prosecuted by local,
state, and tribal authorities However, reluctance from victims and witnesses to contact law
enforcement about hate crime incidents may arise from perceptions of bias, distrust of law
enforcement or the criminal justice system, or barriers such as language and concerns about
immigration status. Hate crimes are chronically underreported to and under-identified by law
enforcement Tools such as the U S Bureau of Justice Statistics' National Crime Victimization
Survey (NCVS) and the Federal Bureau of Investigation's(FBI's)Uniform Crime Reporting
(UCR)program and FBI's Crime Data Explorer(CDE)shed some light on trends among those
hate crimes reported to law enforcement or through NCVS Although hate crimes are often
Page 8 O-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
underreported, in recent years, there have been alarming spikes in hate crimes and threats of
violence across the country, often fueled by online hate forums. In 2022, the most recently
published data, hate crimes were at their highest recorded levels as reported to the FBI UCR
program In addition to those incidents reported through the UCR program. in 2023.jurisdictions
from across the country reported increases in threats and attacks motivated by antisemitism or
Islamophobia, target certain educational institutions such as Historically Black Colleges and
Universities, or target individuals on the basis of their gender identity or sexual orientation
During a November 2023 United Against Hate Virtual Forum,Attorney General Merrick Garland
addressed the recent spike in hate crimes, and reemphasized that, "Combating hate-fueled
violence remains central to the Justice Department's mission."A critical part of that mission is
equipping state, local, and tribal justice agencies with the tools and resources to address hate
crimes Research from the National Institute of Justice (NIJ) indicates that despite the known
underreporting of hate crimes, many state and local law enforcement agencies do not have
adequate tools to identify, investigate, and respond to hate crimes, and only 23 percent of law
enforcement agencies that responded to the survey reported any hate crime investigations in
2018
BJA encourages JAG recipients to utilize funding to promote change and accountability by
supporting state, local, and tribal efforts to prevent hate crimes, build trust with communities to
encourage reporting of hate-related criminal offenses and incidents and promote efforts to fully
investigate and prosecute hate crimes when they do occur This includes ensuring those
agencies that have not yet transitiored to the National Incident Based Reporting System
(NIBRS) doing so expeditiously to ensure that national hate crime statistics are as accurate as
possible More information on BJA's portfolio addressing hate crimes, including the Emmett Till
Cold Case Investigations and Matthew Shepard and James Byrd. Jr Hate Crimes Programs
can be found Hate Crime I Bureau of Justice Assistance
Election Security
In 2021, the Department launched a law enforcement task force to address the rise in threats
against election workers, administrators, officials, and others associated with the electoral
process For more information regarding the Department's efforts to combat threats against
election workers, read the Deputy Attorney General's memo. The task force, announced by
Attorney General Merrick B Garland and launched by Deputy Attorney General Lisa 0 Monaco
in June 2021, has led DOJ's efforts to address threats of violence against election workers. and
to ensure that all election workers—whether elected appointed, or volunteer—are able to do
their jobs free from threats and intimidation The task force engages with election-related
stakeholders and state and local law enforcement to assess allegations and reports of threats
against election workers, and it has investigated and prosecuted these matters where
appropriate, in partnership with FBI Field Offices and U S Attorneys Offices throughout the
country
On January 9 2024 the Department provided updated information pertaining to its efforts to
"ensure that all qualified voters have the opportunity to cast their ballots and have their votes
counted free of discrimination, intimidation or criminal activity in the election process. and to
ensure that our elections are secure and free from foreign malign influence and interference "
The broad criminal Justice purposes supported by the JAG Program permit JAG funds to be
used to deter. detect and protect against threats of violence against election workers,
Page 9 O-BJA-2024-172239
Docusign Envelope ID:FE921 D2B-A8CD-4503-BF96-913CF69FAC9F
administrators, officials, and others associated with the electoral process BJA encourages state
and local JAG applicants to utilize JAG funding to prevent and respond to violent threats of this
kind
Enhancinq Justice System Reform Strategies
The justice system serves an important role in protecting communities and seeking justice for
victims. For the justice system to serve that role effectively, it must be fair, open, and equitable,
utilize evidence-based approaches, and promote restorative practices and rehabilitation. For far
too long, however, the justice system has not lived up to its promise Racial disparities and other
inequities, as well as overly harsh sentences, have driven up incarceration rates, which can
create mistrust in the justice system and divert resources away from other urgent community
needs To build strong, safe, and healthy communities, it is critical to address the underlying,
entrenched issues of inequity and disparity in the criminal justice system so that all persons
receive equal treatment under the law Jurisdictions should carefully review the ways in which
the structures and incentives within their own systems are driving correctional populations and
racial disparities and realign operations and target resources toward community solutions
On May 25. 2023, the Department released a series of 10 new reports and guidance documents
as part of its ongoing efforts to implement Executive Order 14704 on Advancing Effective,
Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety.
The announcement included commitments to update guidance prohibiting racial profiling by
federal law enforcement agencies, develop methods to promote accreditation standards to
encourage adoption of policies in the Executive Order by state, tribal, local, and territorial
(SILT) law enforcement agencies, release a report on the Department's efforts to implement
the First Step Act, and issue guidance on officer wellness, investigating in-custody deaths, and
responses to individuals in crisis. among others.
The Office of Justice Programs is committed to advancing bold, effective justice reform solutions
that deliver safety, equity, and justice for all Justice system reform includes, but is not limited to,
a wide range of investments in community safety and justice such as accountability of law
enforcement to build and enhance community trust, alternatives to incarceration, ensuring the
right to continuous and effective defense counsel, community supervision reforms, support for
mental health and substance use treatment services, supporting community-driven programs
and partnerships. and improving pretrial processes Efforts to continue to address the backlog of
court cases that grew dramatically during the pandemic would fall in this category. BJA also
encourages state court leaders to access no-cost training and technical assistance (TTA) to
support strategic planning, assessment of needs and strategies and new approaches to address
rights protected under the sixth amendment to the U.S. Constitution, such as speedy trial, fair
and impartial juries, the right to call and cross-examine witnesses, and the right to counsel Visit
https://www strengthenthesixth.orq/for more information
Finally, BJA has launched a Justice Reinvestment Initiative(JRll website which provides
detailed information, including state snapshots, on how state leaders can work with experts to
conduct agency-spanning data analysis, develop and implement data-driven, tailored solutions
to address complicated criminal justice challenges: and maximize resources to achieve stronger
and safer communities BJA encourages JAG recipients to utilize funding for projects that
promote all aspects of justice system reform
Page 10 O-BJA-2024-172239
Docusgn Envelope ID'FE921D2B-A8CD-4503-BF96-913CF69FAC9F
Advancing Equity and Support for Underserved Communities
Consistent with the Presidential Memorandum on Restoring the Department of Justice s
Access-to-Justice Function and Reinvigorating the White House Legal Aid Interagency
Roundtable and Executive Order 13985. Advancing Racial Equity and Support for Underserved
Communities Through the federal government, the Department is committed to ensuring equal
access to justice and identifying and reducing disparities that exist throughout the criminal and
civil legal systems, as well as removing barriers to ensure equal opportunity for communities
that have been historically underserved, marginalized. and adversely affected by inequality This
commitment is evidenced by the April 14, 2022, Equity Action Plan designed to increase equity,
opportunity, and resources for the most vulnerable communities. BJA encourages JAG
recipients to use funds to support efforts at the state, territory, local, and tribal levels to institute
more effective and equitable criminal justice policies and practices, foster public trust, and
enhance public safety and security by increasing engagement with community members and
building partnerships with community organizations to develop a shared vision and approach to
addressing crime This includes support for strategies to ensure the protection of defendants'
and incarcerated individuals' constitutional rights and safety, as well as efforts to address
wrongful convictions and conviction integrity This also includes supporting technological or
personnel upgrades to provide more equitable access to justice, including language access
resources, resources to better serve those with disabilities, rural communities, and indigent
defense representation Finally this can include efforts to build partnerships between the
criminal justice system and nonprofits to provide support for collaborative, community-driven
and informed efforts. such as community-based diversion programs outside of the criminal
justice system, increasing access to resources to support the right to counsel, and developing
community-driven and informed prevention programs or responses to violent crime.
Violent Crime Reduction
In May 2021, the Department launched a comprehensive violent crime reduction strategy to
protect American communities from violent crimes. including gun violence On December 11
2023, Attorney General Merrick B Garland announced the release of the Justice Department's
Violent Crime Reduction Roadmap a one-stop shop of federal resources to assist local
jurisdictions in developing, implementing and evaluating strategies to prevent, intervene in, and
respond to violent crime The Roadmap helps connect jurisdictions with the information and
resources they need to meet the complex and evolving challenges to help reduce violent crime
Additionally, on April 3, 2024, Attorney General Garland delivered remarks at a convening of
grantees under OJP's Community Based Violence intervention and Prevention Initiative He
emphasized that the Department's approach to disrupting violent crime is "centered on our
partnerships—both with the communities harmed by violent crime and with the law enforcement
agencies that protect those communities Our department-wide anti-violent crime strategy
leverages the resources of our federal prosecutors, agents, investigators, grant programs. and
criminal justice experts toward those ends We are working closely with local and state law
enforcement agencies with officials across government, and with the communities most
affected by this violence. and with the community organizations on the front lines—all toward
one goal the goal of making our communities safer"
BJA encourages JAG grantees to invest funds to tailor programs and responses to state and
local crime issues through the use of data and analytics, coordinate with United States
Attorneys Project Safe Neighborhoods grantees and community violence intervention strategies
Page 11 O-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
in order to leverage funding for crime and violence reduction projects and coordinate their law
enforcement activities with those of federal law enforcement agencies such as the FBI, the
Bureau of Alcohol, Tobacco, Firearms and Explosives, the Drug Enforcement Administration,
the United States Marshals Service, and the Department of Homeland Security; and form
partnerships with federal, state, and local law enforcement and prosecutors to identify persons
who use guns to commit a crime and who purchase or sell guns illegally This includes ensuring
that persons prohibited from purchasing firearms (see e g ,18 U.S.C. 4 922(q)) are prevented
from doing so by ensuring complete, accurate, and timely access to the FBI's National Instant
Criminal Background Check System(NICS1 and the timely submission of all necessary records
into the FBI databases, which will help prevent illegal transfers of firearms to those who are
prohibited from owning firearms under current law BJA also encourages JAG grantees to invest
in implementing programs that provide training, assistance, and resources to law enforcement
agencies to mitigate the current crisis in law enforcement recruitment and retention; enhance
community policing approaches, bolster the security of at-risk places of worship such as
synagogues, churches, and mosques, provide security for election workers, enforce
commonsense gun laws, and upgrade systems and/or purchase technology that support agency
strategies to reduce violent crime and enhance their capacity to better address crime
Additional Uses of JAG Funds
JAG funds awarded under this solicitation may also be used to
• Support reentry projects with the goal of improving outcomes for incarcerated individuals
returning to the community from prison or Jail
• Support public defense systems, including the hiring and retention of attorneys
• Support projects related to preventing, detecting, seizing,and/or stopping the presence
and use of contraband cellphones within correctional facilities This includes the
purchasing of managed access systems and other mitigation technologies (as permitted
by applicable law)
• Purchase fentanyl and methamphetamine detection equipment, including handheld
instruments and training for law enforcement safety. as well as opioid reversal agents
• Purchase drug-detection canines to combat the rise of drug trafficking, including that of
methamphetamines
• Support efforts to seal and expunge criminal history information in accordance with state
laws and policies.
• Support efforts to attract and retain an inclusive, diverse, expert, and accountable law
enforcement workforce that reflects the community it serves
• Support virtual reality de-escalation training
• Purchase humane remote restraint devices that enable law enforcement to restrain an
uncooperative subject without inflicting pain
• Purchase gunfire detection technology
• Support implementation of Rapid DNA at the booking station to include assisting with the
initial costs associated with updating criminal history systems, integration with booking
station systems, and purchasing new technologies associated with Rapid DNA at the
booking station (Note JAG funds may not be used for Rapid DNA testing of evidentiary
material, see the "DNA Testing of Evidentiary Materials and Uploading DNA Profiles to a
Database" section for more information on the topic)
• Purchase an Electronic Tracing System (eTrace)
Page 12 O-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-8F96-913CF69FAC9F
• Purchase a NIBIN Enforcement Support System (NESS)
Additionally, JAG funds awarded under this solicitation may be used for any purpose indicated
here Purposes for Which Funds Awarded Under the Edward Byrne Memorial Justice
Assistance Grants(JAG) Program May Be Used.
Limitations on the Use of JAG funds
Administrative Costs
Up to 10 percent of a JAG award, including up to 10 percent of any earned interest, may be
used for costs associated with administering the award, which can include indirect costs
Supplanting
JAG funds may not be used to supplant state or local funds but must be used to increase the
amount of such funds that would in the absence of federal funds, be made available See the
JAG FAQs for examples of supplanting. Although supplanting is prohibited, BJA encourages the
leveraging of federal funding
Matching Funds
Absent specific federal statutory authority to do so, JAG award funds may not be used as a
match for other federal awards
Prohibited and Controlled Equipment and Associated Procedures under JAG
The JAG statute, at 34 U.S.0 & 10152(d), specifically identifies a list of prohibited items In
addition, consistent with Executive Order 14074, Advancing Effective, Accountable Policing and
Criminal Justice Practices To Enhance Public Trust and Public Safety of May 25, 2022, the use
of OJP grant funds for the purchase or transfer of certain equipment has been designated as
prohibited or controlled starting with FY 2023 OJP grant funds Details and associated
procedures for requesting prior approval, where applicable. can be found in the JAG Prohibited
and Controlled Equipment Guidance and the JAG FAQs
Other Program Requirements
A unit of local government that applies for and receives an FY 2024 JAG award must note the
following
Trust Fund
Units of local government may draw down JAG funds either in advance or on a reimbursement
basis. To draw down in advance, a trust fund must be established in which to deposit the funds
The trust fund must be in an interest-bearing account, unless one of the exceptions in 2 C.F R
§ 200 305(b)(8) apply If subrecipients draw down JAG funds in advance, they also must
establish a trust fund in which to deposit the funds. For additional information, see 2 C F R f}
200 305
Certifications and Assurances by the Chief Executive of the Applicant Government
(Which Incorporates the 30-Day Governing Body Review Requirement]
A JAG application is not complete, and a unit of local government may not access award funds.
unless the chief executive of the applicant unit of local government (e g the mayor) properly
executes, and the unit of local government submits, the "Certifications and Assurances by the
Chief Executive of the Applicant Government " The most up-to-date version of this certification
can be found at FY24 JAG—Certifications and Assurances by the Chief Executive of the
Applicant Government Please note that this certification contains assurances that the governing
Page 13 O-BJA-2024-172239
Docusign Envelope ID FE921D2B-ABCD-4503-BF96-913CF69FAC9F
body notification and public comment requirements, which are required under the JAG statute
(at 34 U.S.0 § 10153(a)(2)), have been satisfied. Please note that this certification contains
assurances that the governing body notification and public comment requirements, which are
required under the JAG statute(at 34 U.S C § 10153(a)(2)), have been satisfied
Please note that only direct JAG award recipients must provide this certification to OJP and that
prior to making any subawards (including subawards to disparate jurisdictions), the direct JAG
award recipient must collect a completed certification from the proposed subrecipient Any such
certifications must be maintained by the direct JAG award recipient and made available to OJP
upon request. OJP will not deny an application for a JAG award for failure to submit these
"Certifications and Assurances by the Chief Executive of the Applicant Government" by the
application deadline, but a unit of local government will not be able to access award funds (and
its award will include a condition that withholds funds) until it submits these certifications and
assurances properly executed by its respective chief executive (e.g., the mayor)
Minimum Requirements for Extreme Risk Protection Order Programs IERPOs)
An extreme risk protection order(ERPO) empowers law enforcement, and in some states,
family members, health care providers, and others to petition a court for a civil order that
temporarily prevents a person from accessing firearms if they are found to be a danger to
themselves. If grantees use their JAG funds to support ERPO programs, ERPO programs must
include, at a minimum
1. Pre-deprivation and post-deprivation due process rights that prevent any violation or
infringement of the Constitution of the United States, including, but not limited to, the Bill
of Rights and the substantive or procedural due process rights guaranteed under the 5th
and 14th amendments to the Constitution of the United States, as applied to the States
and as interpreted by State courts and United States courts (including the Supreme
Court of the United States) Such programs must include at the appropriate phase to
prevent any violation of constitutional rights, at minimum notice, the right to an in-person
hearing, an unbiased adjudicator, the right to know opposing evidence,the right to
present evidence, and the right to confront adverse witnesses.
2 The right to be represented by counsel at no expense to the government
3. Pre-deprivation and post-deprivation heightened evidentiary standards and proof which
mean not less than the protections afforded to a similarly situated litigant in Federal court
or promulgated by the State's evidentiary body, and sufficient to ensure the full
protections of the Constitution of the United States, including but not limited to the Bill of
Rights and the substantive and procedural due process rights guaranteed under the 5th
and 14th amendments to the Constitution of the United States, as applied to the States
and as interpreted by State courts and United States courts (including the Supreme
Court of the United States). The heightened evidentiary standards and proof under such
programs must, at all appropriate phases to prevent any violation of any constitutional
right, at minimum, prevent reliance upon evidence that is unsworn or unaffirmed..
irrelevant, based on inadmissible hearsay, unreliable, vague, speculative, and lacking a
foundation
4 Penalties for abuse of the program.
Prior to the expenditure of FY24 JAG funds for an ERPO program, a Certification of Compliance
with Pub. L. No. 90-351, Title I, Sec. 501(a)(11(l)(iv)must be signed by a principal legal officer
and submitted to BJA See the JAG FAQs for additional information
Page 14 O-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
Body-worn Cameras (BWCs)
A JAG award recipient that proposes to use FY 2024 funds to purchase BWC equipment or
implement or enhance BWC programs must provide to OJP a certification(s)that each direct
recipient receiving the equipment or implementing the program has policies and procedures in
place related to BWC equipment usage. data storage and access. privacy considerations, and
training. The certification form related to BWC policies and procedures can be found at JAG—
Body-Worn Camera (BWC) Policy Certification.
Further, before making any sub-awards (including sub-awards to disparate jurisdictions)for
BWC-related expenses, the direct JAG award recipient must collect a completed BWC
certification from the proposed subrecipient Any such certifications must be maintained by the
direct JAG award recipient and made available to OJP upon request The BJA BWC Toolkit
provides model BWC policies and best practices to assist criminal justice departments in
implementing BWC programs
Apart from the JAG Program, BJA provides funds under the Body-worn Camera Policy and
Implementation Program (BWCPIP). BWCPIP allows jurisdictions to develop and
implement policies and practices required for effective program adoption, and to address
program factors including the purchase, deployment, and maintenance of camera systems
and equipment, data storage and access, and privacy considerations. Interested JAG
award recipients may wish to refer to the BWC Partnership Program web page for more
information. JAG award recipients that are also BWC award recipients may not use JAG
funds for any part of the 50 percent match required by the BWC Program.
Body Armor
Body armor purchased with JAG funds may be purchased at any threat level, make, or model
from any distributor or manufacturer, as long as the following requirements are met The body
armor must have been tested and found to comply with the latest applicable National Institute of
Justice ballistic or stab standards https.i/cttec.orglcomoliance-testing-program/compliant-
product-lists/ In addition. body armor purchased must be made in the United States
Body armor purchased with JAG funds must be "uniquely fitted vests" which means protective
(ballistic or stab-resistant) armor vests that conform to the individual wearer to provide the best
possible fit and coverage through a combination of(1) correctly sized panels and carrier
determined through appropriate measurement and (2) properly adjusted straps, harnesses,
fasteners, flaps, or other adjustable features Note that the requirement that body armor be
"uniquely fitted"does not necessarily require body armor that is individually manufactured based
on the measurements of an individual wearer. In support of OJP's efforts to improve officer
safety, the American Society for Testing and Materials (ASTM) International has made available
the Standard Practice for Body Armor Wearer Measurement and Fitting of Armor(Active
Standard ASTM E3003) at no cost The Personal Armor Fit Assessment Checklist is excerpted
from ASTM E3003 A mandatory wear concept and issues paper and a model policy are
available from the BVP Customer Support Center, which can be contacted at vestsCtriusdot goy
or toll free at 1-877-758-3787 Additional information and FAQs related to the mandatory wear
policy and certifications can be found in the JAG FAQs.
A JAG award recipient that proposes to purchase body armor with JAG funding must provide to
OJP a certification(s) that it has a written 'mandatory wear" policy in effect(see 34 U.S C §
10202(c)) The certification form related to mandatory wear can be found at. JAG Body Armor
Page 15 O-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
Mandatory Wear Policy Certification Further, before making any sub-awards (including sub-
awards to disparate jurisdictions)for body armor purchases, the direct JAG award recipient
must collect a completed body armor certification from the proposed subrecipient Any such
certifications must be maintained by the direct JAG award recipient and made available to OJP
upon request
Apart from the JAG Program, BJA provides funds under the Patrick Leahy Bulletproof Vest
Partnership(BVP) Program The BVP Program provides funding to state and local law
enforcement agencies for the purchase of ballistic-resistant and stab-resistant body armor For
more information on the BVP Program, including eligibility and an application, refer to the BVP
web page. JAG award recipients should note, however, that funds may not be used for any part
of the 50 percent match required by the BVP Program.
Interoperable Communications
States(including any subrecipients)that are using JAG funds for emergency communications
activities should comply with current SAFECOM Guidance, which is available at.
https.//www.cisa.govisafecom/funding.
Additionally, emergency communications projects funded with JAG funds should support the
Statewide Communication Interoperability Plan (SCIP) and be coordinated with the full-time
statewide interoperability coordinator(SWIC) in the state of the project. As the central
coordination point for a state's interoperability effort, the SWIG plays a critical role and can
serve as a valuable resource. SWICs are responsible for the implementation of SCIP through
coordination and collaboration with the emergency response community CISA maintains a list
of SWICs for each state and territory Contact ecd(r cisa.dhs qov for more information All
communications equipment purchased with JAG funding should be identified during the
quarterly performance measurement reporting.
DNA Testing of Evidentiary Materials and Uploading DNA Profiles to a Database
If JAG Program funds are to be used for DNA testing of evidentiary materials, any resulting
eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS), the
national DNA database operated by the FBI, by a government DNA lab with access to CODIS.
JAG funds may not be used for Rapid DNA testing of evidentiary material (e.g., crime
scene samples, sexual assault kits) because the FBI has not authorized results of this
testing for upload to CODIS. No DNA profiles generated with JAG funding may be entered
into any other nongovernmental DNA database without prior written approval from BJA
(exceptions include forensic genealogy) Additionally. award recipients utilizing JAG funds for
forensic genealogy testing must adhere to the DOJ Interim Policy Forensic Genealogical DNA
Analysis and Searching available at: https://www.iustsce.qovtolp/page/file/1204386/download
For more information about DNA testing as it pertains to JAG, please refer to the JAG FAOs.
Entry of Records into State Repositories
As appropriate and to the extent consistent with law, a special condition will be imposed that
would require the following Any program or activity that receives federal financial assistance
under JAG that is likely to generate court dispositions or other records relevant to NICS
determinations, including any dispositions or records that involve any noncitizen or migrant who
is undocumented in the United States(18 U S C § 922(g)(5)(A), must have a system in place to
ensure that all such NICS-relevant dispositions or records are made available in a timely
fashion
Page 16 O-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
National Incident-based Reporting System
In FY 2016, the FBI formally announced its intention to sunset the UCR program's traditional
Summary Reporting System (SRS)and replace it with NIBRS by January 1. 2021. By statute,
BJA JAG awards are calculated using summary part 1 violent crime data from the FBI's UCR
program Specifically, the formula allocations for JAG rely heavily on the ratio of"the average
number of part 1 violent crimes of the UCR of the FBI reported by such State for the three most
recent years reported by such State to the average annual number of such crimes reported by
all States for such years" (34 U.S.0 10156(a)(1)(B)). In preparation for the FBI's 2021 NIBRS
compliance deadline, BJA imposed an administrative requirement for JAG award recipients that
are not NIBRS compliant to dedicate 3 percent of their JAG award toward coming into full
compliance with the FBI's NIBRS data submission requirement to both encourage and assist
jurisdictions in working toward compliance and ensure they continue to have critical criminal
justice funding available through JAG when SRS transitioned to NIBRS A NIBRS set-aside is
NOT required for FY 2024 awards, however, JAG recipients are encouraged to continue
working toward and/or maintaining NIBRS compliance to ensure that JAG eligibility is not
affected in future fiscal years Local jurisdictions that are seeking NIBRS compliance
certification should reach out directly to their respective state agency Agencies with questions
about the certification process may contact ucr-nibrsafbi.gov More information about NIBRS,
including toolkits and updates from the FBI Criminal Justice Information Services team, can be
found at. NIBRS—FBI
Solicitation Goals and Objectives
Goals
In general, the JAG Program is designed to provide states with additional personnel, equipment.
supplies, contractual support, training, technical assistance, and information systems for
criminal justice Although the JAG Program provides assistance directly to states, through pass-
through (and similar) requirements. the JAG Program also is designed to assist units of local
government with respect to their criminal justice needs
Objectives
The objectives are directly related to the JAG Program accountability measures described at
rrttps.//bia.olp aov/sitesfq/files/xyckuh186/files/media/documentfiaq-pmt-accountabihty-
measures.pdf
For information about what the applicant needs to submit regarding Goals, Objectives. and
Deliverables please see the 'How To Al' section on the Application Goals, Obiectives.
Deliverables and Timeline Web-Based Form
Federal Award Information
Awards, Amounts and Durations
Anticipated Number of Awards- 1.140
Category 1 587
Category 2 553
Anticipated Maximum Dollar Amount per Award
Category 1 anticipated maximum amount Up to $25,000
Category 2 anticipated maximum amount Up to $4,023,772
Period of Performance Start Date. October 1. 2023
Period of Performance Duration (Months)
Page 17 O-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
Category 1 24 months
Category 2. 48 months
Anticipated Total Amount To Be Awarded Under This Solicitation $84,921,048
Category 1—Eligible Allocation Amounts of Less than$25,000: Units of local government that
are listed on the JAG web page as eligible for an allocation amount of less than $25,000 should
apply under Category 1 This includes direct and joint(disparate) allocations Category 1
awards of less than $25,000 are 2 years in length. Extensions of up to 2 years can be requested
for these awards via JustGrants no fewer than 30 days prior to the project period end date and
will be automatically granted upon request
Category 2—Eligible Allocation Amounts of$25,000 or More: Units of local government that are
listed on the JAG web page as eligible for an allocation amount of$25,000 or more should apply
under Category 2 This includes direct and joint(disparate) allocations. Category 2 awards of at
least$25,000 are 4 years in length Extensions beyond this period may be made on a case-by-
case basis at the discretion of BJA and must be requested via JustGrants no fewer than 30
days prior to the project period end date
Competition Competition Title Expected Dollar Performance Performance
ID (Category Name) Number Amount for Start Date Duration
of Award (Months)
Awards
C-BJA-2024- Category 1 Applicants 587 Up to 10/1/2023 24
00091- with eligible allocation $25,000
PROD amounts of less than
$25,000
C-BJA-2024- Category 2. Applicants 553 Up to 10/1/2023 48
00092- with eligible allocation $4,023,772
PROD amounts of$25,000 or
more
Availability of Funds
This funding opportunity, and awards under this funding opportunity, are subject to the
availability of funding and to any changes or additional requirements that may be imposed by
the agency or by law In addition, nothing in this solicitation is intended to, and does not, create
any right or benefit, substantive or procedural, enforceable at law or in equity by any party
against the United States, its departments, agencies, or entities, its officers, employees. or
agents, or any other person
The FY 2024 enacted budget represents the largest cut to base resources that the Department
of Justice (DOJ) has faced in the last 10 years. Therefore, to mitigate significant budget
shortfalls, the funding available for this solicitation has been reduced by 2 5% The Department
understands how critical our grants are to our state, local, and tribal partners, and does not take
this action lightly.
The allocations by state for the FY 2024 JAG Program can be found at
https.libta.oip gov/program/iag/allocations.
Page 18 O-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
Type of Award
OJP expects to make awards under this funding opportunity as grants. See the"Administrative
National Policy and Other Legal Requirements"section of the Application Resource Guide for a
brief discussion of important statutes, regulations, and award conditions that apply to many (or
in some cases, all) OJP grants
Cost Sharing or Matching Requirement
This solicitation does not require a match.
Eligibility Information
For the purposes of this notice of funding opportunity, other units of local government include
towns, boroughs, parishes, villages, or other general purpose political subdivisions of a State
Page 19 O-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
How To Apply
Application Resources
When preparing and submitting an application, the following resources may aid prospective
applicants
1 Grants gov 'How to Apply for Grants"
2. OJP 'How To Amity"section in the Application Resource Guide
3 JustGrants Application Submission Training
This solicitation (notice of funding opportunity) incorporates guidance provided in the OJP Grant
Application Resource Guide (Application Resource Guide), which provides additional
information for applicants to prepare and submit applications to OJP for funding If this
solicitation requires something different from any guidance provided in the Application
Resource Guide,the difference will be noted in this solicitation and the applicant is to
follow the guidelines in this solicitation, rather than the guidance in the Application
Resource Guide that is in conflict.
How To Apply
Registration
Before submitting an application, all applicants must register with the System for Award
Management (SAM.gov) An applicant must renew their registration every 12 months If an
applicant does not renew their SAM.gov registration, it will expire An expired registration can
delay or prevent application submission in Grants gov and JustGrants. Applicants are
encouraged to start the SAM.gov registration process at least 30 days prior to the application
deadlines. Applicants who fail to begin the registration or renewal process at least 10 business
days prior to the Grants gov deadline may not complete the process in time and will not be
considered for late submission
Submission
Applications must be submitted to DOJ electronically through a two-step process that begins in
Grants.gov and is completed in JustGrants
Step 1: After registering with SAM.gov,the applicant must submit the SF-424 and SF-LLL in
Grants gov at https.//www.grants gov/register oy the Grants gov deadline. To leave time to
address any technical issues that may arise, an applicant should submit the SF-424 and
SF-LLL as early as possible and recommended not later than 48 hours before the
Grants.gov deadline If an applicant fails to submit in Grants gov by the deadline, they will be
unable to apply in JustGrants Applicants can confirm Grants gov submission by verifying their
application status shows as"submitted" or'agency tracking number assigned "
Step 2: The applicant must then submit the full application, including attachments in
JustGrants at JustGrants.usdol.gov by the JustGrants deadline
OJP recommends that applicants submit the complete application package in JustGrants at
least 48 hours prior to the JustGrants deadline Some of the required sections of the application
will be entered directly into JustGrants, and other sections will require documents to be
uploaded and attached. Therefore, applicants should allow enough time before the JustGrants
deadline to prepare all the requirements of the application Applicants may save their progress
Page 20 O-BJA-2024-172239
Docusign Envelope ID:FE921 D2B-A8CD-4503-BF96-913CF69FAC9F
in the system and add to or change the application as needed prior to hitting the"Submit" button
at the end of the application in JustGrants
An applicant will receive emails when successfully submitting in Grants gov and JustGrants and
should maintain all emails and other confirmations received from SAM gov. Grants gov, and
JustGrants systems
For additional information, see the "How To Apply" section in the Application Resource Guide
and the DOJ Application Submission Checklist.
Submission Dates and Time
The SF-424 and the SF-LLL must be submitted in Grants gov by 8 59 p.m. Eastern on October
16. 2024
The full application must be submitted in JustGrants by 8 59 p m Eastern on October 22,
2024
To be considered timely, the full application must be submitted in JustGrants by the
JustGrants application deadline_ Failure to begin the SAM gov, Grants gov, or JustGrants
registration and application process in sufficient time (i e , waiting until the due dates identified
in this solicitation for those systems to begin the application steps) is not an acceptable reason
to request a technical waiver
Experiencing Unforeseen Technical Issues Preventing Submission of an Application
(Technical Waivers)
OJP will only consider requests to submit an application after the deadline when the applicant
can document that a technical issue with a government system prevented submission of the
application on time
If an applicant misses a deadline due to unforeseen technical issues with SAM gov, Grants gov,
or JustGrants the applicant may request a waiver to submit an application after the deadline
However, the waiver request will not be considered unless it includes documentation of attempts
to receive technical assistance to resolve the issue prior to the application deadline A tracking
number is the most typical documentation and is generated when the applicant contacts the
applicable service desks to report technical difficulties Tracking numbers are generated
automatically when an applicant emails the applicable service desks, and for this reason, long
call wait times for support do not relieve the applicant of the responsibility of getting a tracking
number
An applicant experiencing technical difficulties must contact the associated service desk
indicated below to report the technical issue and receive a tracking number
• SAM gov. contact the SAM.00v Help Desk(Federal Service Desk!, Monday—Friday from
8 00 a m. to 8 00 p m ET at 866-606-8220
• Grants gov contact the Grants.gov Customer Support Hotline, 24 hours a day, 7 days a
week, except on federal holidays, at 800-518-4726, 606-545-5035. or
support ct grants qov.
• JustGrants• contact the JustGrants Service Desk at JustGrants Supports usdoi gov or
833-872-5175 Monday—Friday from 7 00 a.m. to 9 00 p.m. ET and Saturday Sunday_
and federal holidays from 9 00 a m to 5 00 p m ET
Page 21 O-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
If an applicant has technical issues with SAM gov or Grants gov, the applicant must contact the
OJP Response Center at orants& ncirs govwithin 24 hours of the Grants.gov deadline to
request approval to submit after the deadline
If an applicant has technical issues with JustGrants that prevent application submission by the
deadline, the applicant must contact the OJP Response Center at orantst ncirs.dov within 24
hours of the JustGrants deadline to request approval to submit after the deadline
Waiver requests sent to the OJP Response Center must—
• describe the technical difficulties experienced (provide screenshots if applicable),
• include a timeline of the applicant's submission efforts(e.g., date and time the error
occurred, date and time of actions taken to resolve the issue and resubmit; and date and
time support representatives responded),
• include an attachment of the complete grant application and all the required
documentation and materials,
• include the applicants Unique Entity Identifier(UEI), and
• include any SAM gov, Grants gov, and JustGrants Service Desk tracking numbers
documenting the technical issue
OJP will review each waiver request and the required supporting documentation and notify the
applicant whether the request for late submission has been approved or denied An applicant
that does not provide documentation of a technical issue (including all information listed above).
or that does not submit a waiver request within the required time period, will be denied
For more details on the waiver process, OJP encourages applicants to review the "Experiencing
Unforeseen Technical Issues"section in the Application Resource Guide.
Application and Submission Information
Content of the SF-424 in Grants.gov
The SF-424 must be submitted in Grants.gov It is a required standard form used as a cover
sheet for submission of pre-applications, applications, and related information. See the
Application Resource Guide for additional information on completing the SF-424
In Section 8F of the SF-424, please include the name and contact information of the individual
who will complete the application in JustGrants. JustGrants will use this information (email
address) to assign the application to this user in JustGrants
Intergovernmental Review: This funding opportunity is subject to Executive Order(E.O.I
12372 An applicant may find the names and addresses of State Single Points of Contact
(SPOCs) at the following website https//www.whitehouse_ iov/wD-
contentluploadsl2023/06/SPOC-list-as-of-2023.pdf If the applicant's State appears on the
SPOC list, the applicant must contact its SPOC to find out about, and comply with, the State's
process under E 0 12372. On the SF-424, an applicant whose State appears on the SPOC list
is to make the appropriate selection in response to question 19, once the applicant has
complied with its State E O. 12372 process. An applicant whose State does not appear on the
SPOC list should answer question 19 by selecting "Program is subject to E.O 12372 but has
not been selected by the State for review "
Page 22 O-BJA-2024-172239
Docusign Envelope ID.FE921D2B-A8CD-4503-BF96-913CF69FAC9F
Content of the JustGrants Application Submission
Entity and User Verification (First Time Applicant!
For first time JustGrants applicants, once the application is received from Grants.gov, DOJ will
send an email (from DIAMD-NoReply@usdoj gov) to the individual listed in Section 8F of the
SF-424 with instructions on how to create a JustGrants account. This email should arrive within
24 hours after this individual receives confirmation from Grants gov of their SF-424 and SF-LLL
submissions. Register the Entity Administrator(the person who manages who can access
JustGrants on behalf of the applicant), the Application Submitter, and Authorized
Representative for the applicant with JustGrants as early as possible and (recommended) not
later than 48-72 hours before the JustGrants deadline Once registered in JustGrants, the
Application Submitter will receive a link in an email to complete the rest of the application in
JustGrants Find additional information on JustGrants Application Submission in the Application
Resource Guide
Standard Applicant Information
The "Standard Applicant Information" section of the JustGrants application is pre-populated with
the SF-424 data submitted in Grants gov The applicant will need to review the Standard
Applicant Information in JustGrants and make edits as needed Within this section, the applicant
will need to add ZIP codes for areas affected by the project, confirm their Authorized
Representative, and verify and confirm the organization's unique entity identifier, legal name.
and address
Proposal Abstract
A Proposal Abstract (no more than 400 words) summarizing the proposed project—including its
purpose, primary activities, expected outcomes, the service area, intended beneficiaries. and
subrecipients (if known)—must be completed in the JustGrants web-based form This abstract
should be in paragraph form without bullets or tables, written in the third person, and exclude
personally identifiable information) Abstracts will be made publicly available on the OJP and
USASpending.gov websites if the project is awarded Examples of brief Proposal Abstracts
are included below.
JAG Abstract Examples:
The city of finserti will use JAG funds for overtime for increased patrols to bolster the
security of at-risk nonprofit organizations such as synagogues, churches,
mosques. and other places of worship.
The county of Jinsertl will use JAG funds to hire credible messengers as part of a
community-based violence intervention initiative.
Disparate JAG Abstract Example
The disparate jurisdictions of finserti and'insert'will use JAG funds for technology
improvements and equipment. Specifically, the county of finserti will use JAG funds
to replace its records management system to transition to NIBRS, and the city of
finserti will use JAG funds to purchase body worn cameras to promote public trust,
accountability, and transparency
Data Requested With Application
The following application elements should be submitted in the web-based forms in JustGrants
Page 23 O-BJA-2024-172239
Docusign Envelope ID:FE92102B-ABCD 3503-BF96-913CF69FAC9F
Financial Management and System of Internal Controls Questionnane (including Applicant
Disclosure of High-Risk Status)
The Financial Management and System of Internal Controls Questionnaire helps OJP assess
the financial management and internal control systems, and the associated potential risks of an
applicant as part of the pre-award risk assessment process. Every OJP applicant(other than an
individual applying in their personal capacity, not representing an applicant organization) is
required to complete the web-based Questionnaire form in JustGrants See the Application
Resource Guide. Financial Management and System of Internal Controls Questionnaire
(including Applicant Disclosure of High Risk Statusi for additional guidance on how to complete
the questionnaire.
Proposal Narrative
The Proposal Narrative should be submitted as an attachment in JustGrants The attached
document should be double-spaced, using a standard 12-point size font; have no less than 1-
inch margins, and should not exceed 10 numbered pages
Category 1—Eligible Allocation Amounts of Less than $25,000
The proposal narrative for Category 1 applications must include a description of the project(s),
including subawards, if applicable, to be funded with JAG funds over the 2-year grant period
Category 2—Eligible Allocation Amounts of$25,000 or More
The proposal narrative for Category 2 applications should include
a Description of the Issue
Identify the unit of local government's strategy/funding priorities for the FY 2024 JAG
funds, the subaward process (if applicable, including disparates) and timeline, any
progress or challenges, and a description of the programs to be funded over the 4-year
grant period
b Project Design and Implementation
Describe the unit of local government's process, if any, for engaging stakeholders from
across the justice continuum and how that input informs priorities This should include a
description of how local communities are engaged in the planning process, how state
and local planning efforts are coordinated, and the challenges faced in coordination. The
applicant should identify the stakeholders representing each program area who are
participating in the strategic planning process, the gaps in the state's needed resources
for criminal justice purposes, plans to improve the administration of the criminal justice
system, and how JAG funds will be coordinated with state and related justice funds
c Capabilities and Competencies
Describe any additional strategic planning/coordination efforts in which the units of local
government participate with other criminal justice entities within the local jurisdiction
and/or state Please provide an overview of any evidence-informed programs that have
been implemented successfully and how those programs might inform implementation of
strategic plan priorities.
Page 24 O-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
and consistent with that paid for similar services in the marketplace See the DOJ Grants
Financial Guide for information on the consultant rates, which require prior approval from OJP
Limritation on Use of Award Finds for Employee Compensation. for Awards (Over 9,250.00C
VVa ver applicable!
This solicitation expressly modifies the OJP Grant Application Resource Guide by not
incorporating the "Limitation on Use of Award Funds for Employee Compensation, Waiver"
provision in the"Financial Information" section of the OJP Grant Application Resource Guide
Disclosure of Process Related to Executive Compensation i+f applicable)
This notice of funding opportunity expressly modifies the Application Resource Guide by not
incorporating its"Disclosure of Process Related to Executive Compensation' provisions
Applicants to this funding opportunity are not required to provide this disclosure
Additional Application Components
The applicant will attach the additional requested documentation in JustGrants
Memorandum of Understanding (MOUs) and Other Supportive Documents of applicable)
For disparate jurisdictions, an MOU that identifies which jurisdiction will serve as the applicant or
fiscal agent for joint funds must be completed and signed by the authorized representative for
each participating jurisdiction See the Allocation Determination and Units of Local Government
Requirements Regarding Use of JAG Funds section and the JAG FAQs for more information A
sample MOU is also available
Research and Evaluation l:1dependence and Integrity Statement Of applicable)
If an application proposes research (including research and development) and/or evaluation, the
applicant must demonstrate research/evaluation independence and integrity, including
appropriate safeguards, before it may receive award funds The applicant will upload
documentation of its research and evaluation independence and integrity as an attachment in
JustGrants For additional information, see the Application Resource Guide
Certif!ca'Oons and /ssuiances by the Chief Execut:ve of the Applicant Government
Body Armor Mandatory Wear Policy Certification(If applicable)
Body-worn Camera Policies Certification (If applicable)
ERPO Certification (if applicable)
Disclosures and Assurances
The applicant will address the following disclosures and assurances
Disclosure or Lcpbynee cct!vities
The SF-LLL attachment that was completed and submitted in Grants gov is attached to this
section
To ensure funding coordination across grant making agencies, and to avoid unnecessary or
inappropriate duplication among grant awards, the applicant will disclose if it has any pending
applications for federal funding including pending applications for subawards of federal funds
Complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form.
See the Application Resource Guide for additional information
Page 27 O-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
DOJ Certified Standard Assurances
Review and accept the DOJ Certified Standard Assurances in JustGrants See the Application
Resource Guide for additional information
DOJ Certifications Regarding Lobbying, Debarment Suspension and Other Responsibility
Matters Drug-Free Workplace Requirements. Law Enforcement and Community Policing
Review and accept in JustGrants the DOJ Certifications Regarding Lobbying; Debarment,
Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements, Law
Enforcement and Community Policing See the Application Resource Guide for additional
information.
Applicant Disclosure and Justification--DOJ High-Risk Grantees
If applicable, submit the DOJ High-Risk Disclosure and Justification as an attachment in
JustGrants. A DOJ High-Risk Grantee is an award recipient that has received a DOJ High-Risk
designation based on a documented history of unsatisfactory performance; financial instability,
management system or other internal control deficiencies, noncompliance with award terms and
conditions on prior awards or is otherwise not responsible. See the Application Resource Guide
for additional information
Application Review Information
Review Process
OJP reviews the application to make sure that the information presented is reasonable,
understandable, measurable, achievable, and consistent with the solicitation. See the OJP
Grant Application Resource Guide for information on the application review process for this
solicitation.
Pursuant to the Part 200 Uniform Requirements, before award decisions are made. OJP also
reviews information related to the degree of risk posed by the applicant entity. Among other
things to help assess whether an applicant with one or more prior federal awards has a
satisfactory record with respect to performance, integrity, and business ethics, OJP checks
whether the applicant entity is listed in SAM as excluded from receiving a federal award.
In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also
must review and consider any information about the applicant that appears in the non-public
segment of the integrity and performance system accessible through SAM.gov
Important note on Responsibility/Qualification Data (formerly FAPIIS). An applicant, at its
option, may review and comment on any information about itself that currently appears in
SAM gov and was entered by a federal awarding agency OJP will consider such comments by
the applicant, in addition to the other information in SAM gov. in its assessment of the risk
posed by the applicant
Absent explicit statutory authorization or written delegation of authority to the contrary all final
award decisions will be made by the Assistant Attorney General, who may consider not only
BJA recommendations but also other factors as indicated in this section.
Page 28 O-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
Federal Award Administration Information
Federal Award Notices
Generally, award notifications are made by the end of the current Federal fiscal year.
September 30. See the Application Resource Guide for information on award notifications and
instructions.
Evidence-Based Programs or Practices
OJP strongly encourages the use of data and evidence in policymaking and program
development for criminal justice,juvenile justice, and crime victim services. For additional
information and resources on evidence-based programs or practices (programs or practices that
have been evaluated as effective), see the Application Resource Guide.
Information Regarding Potential Evaluation of Programs and Activities
OJP may conduct or support an evaluation of the projects and activities funded under this
solicitation For additional information on what should be included in the application, see the
Application Resource Guide section entitled "Information Regarding Potential Evaluation of
Programs and Activities."
Administrative, National Policy, and Other Legal Requirements
If selected for funding, in addition to implementing the funded project consistent with the OJP-
approved application, the recipient must comply with all award conditions and all applicable
requirements of federal statutes and regulations, including the applicable requirements referred
to in the assurances and certifications executed in connection with award acceptance For
additional information on these legal requirements, see the"Administrative. National Policy, and
Other Legal Requirements" section in the Application Resource Guide
Civil Rights Compliance
If a successful applicant accepts funding from OJP—as a recipient of OJP funding—that award
recipient must comply with certain federal civil rights laws that prohibit it from discriminating on
the basis of race, color national origin, sex, religion, or disability in how the recipient delivers its
programs services or benefits and in its employment practices The civil rights laws that may be
applicable to the award include Title VI of the Civil Rights Act of 1964 (Title VI), the
nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act of 1968 (Safe
Streets Act), and Section 504 of the Rehabilitation Act of 1973 These and other federal civil
rights laws are discussed in greater detail here 'Overview of Legal Requirements Generally
Applicable to OJP Grants and Cooperative Agreements— FY 2024 Awards under the"Civil
Rights Requirements" section, and additional resources are available from the OJP Office fcr
Civil Rights.
Part of complying with civil rights laws that prohibit national origin discrimination includes
recipients taking reasonable steps to ensure that people who are limited in their English
proficiency (LEP) because of their national origin have meaningful access to a recipients
program and activity An LEP person is one whose first language is not English and who has a
limited ability to read write, speak, or understand English To help recipients meet this
obligation to serve LEP persons. DOJ has published a number of resources. including a
language access assessment and planning tool, which are available at
https//www lep.gov/lanquage-access-planning. Additional resources are available at
https://www.otp qov/program/civil-rights-office/limited-english-proficient-lep. If the award
recipient proposes a program or activity that would deliver services or benefits to LEP
Page 29 O-BJA-2024-172239
Docusign Envelope ID:FE92102B-A8CD-4503-BF96-913CF69FAC9F
individuals, the recipient may use grant funds to support the costs of taking reasonable steps
(e.g , interpretation or translation services) to provide meaningful access Similarly, recipients
are responsible for ensuring that their programs and activities are readily accessible to qualified
individuals with disabilities Applicants for OJP funding must allocate grant funds or explain how
other available resources will be used to ensure meaningful and full access to their programs
For example, grant funds can be used to support American Sign Language (ASL) interpreter
services for deaf or hard of hearing individuals or the purchase of adaptive equipment for
individuals with mobility or cognitive disabilities. For resources, see https://www.ada.gov/or
contact OJP.
Financial Management and System of Internal Controls
Award recipients and subrecipients(including recipients or subrecipients that are pass-through
entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C F R
200.303, comply with standards for financial and program management. See the Application
Resource Guide for additional information.
Information Technology Security Clauses
An application in response to this solicitation may require inclusion of information related to
information technology security See the Application Resource Guide for more information
General Information About Post-Federal Award Reporting Requirements
In addition to the deliverables described in the"Program Description"section, all award
recipients under this solicitation will be required to submit certain reports and data
Required reports—Award recipients typically must submit quarterly financial reports quarterly
performance measurement reports, semiannual performance reports, final financial and
performance reports, and (if applicable) an annual audit report in accordance with the Part 200
Uniform Requirements or specific award conditions Future awards and fund drawdowns may
be withheld if reports are delinquent (In appropriate cases, OJP may require additional reports)
Specific reporting requirements by category are listed below
Category 1—Eligible Allocation Amounts of Less Than $25,000
Recipients must submit:
• Quarterly Federal Financial Reports (and one final Federal Financial Report after all
funds have been obligated and expended) through OJP's JustGrants system.
• Quarterly Performance Measurement Tool reports and a final Performance
Measurement Tool report through BJA's PMT Please note that as soon as all project
activity has concluded, that report may be marked as final
• An annual performance report and final progress report through OJP's JustGrants. If all
project activity has concluded at the time the first annual performance report is
submitted, that report may be marked as final.
• If applicable, an annual audit report in accordance with the Part 200 Uniform
Requirements or specific award conditions.
Category 2—Eligible Allocation Amounts of$25,000 or More
Recipients must submit the following.
Page 30 O-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
• Quarterly Federal Financial Reports (and one final Federal Financial Report after all
funds have been obligated and expended)through OJP's JustGrants system.
• Quarterly Performance Measurement Tool reports and a final Performance
Measurement Tool report(at any time once all project activity has concluded)through
BJA's PMT.
• Semiannual performance reports and a final performance report(at any time once all
project activity has concluded)through OJP's JustGrants.
• If applicable, an annual audit report in accordance with the Part 200 Uniform
Requirements or specific award conditions.
See the Application Resource Guide for additional information on specific post-award reporting
requirements, including performance measure data
Federal Awarding Agency Contact(s)
For OJP contact(s), contact information for Grants gov, and contact information for JustGrants,
see the solicitation Synopsis
Other Information
Freedom of Information and Privacy Act (5 U S.C. §§ 552 and 552a)
See the Application Resource Guide for information on the Freedom of Information and Privacy
Act(5 U.S C §§ 552 and 552a)
Provide Feedback to OJP
See the Application Resource Guide for information on how to provide feedback to OJP
Performance Measures
A list of performance measures can be found at https abiapmt.oip.rzovlhelp/JAGDocs html
Page 31 O-BJA-2024-172239
Docusign Envelope ID'FE921D2B-A8CD-4503-BF96-913CF69FAC9F
Application Checklist
BJA FY24 Edward Byrne Memorial Justice Assistance Grant Formula Program—Local
Solicitation
This application checklist has been created as an aid in developing an application For more
information, reference The OJP Application Submission Steps in the OJP Grant Application
Resource Guide and the DOJ Application Submission Checklist.
Pre-Application
Before Registering in Grants.gov
• Confirm your entity's registration in the System for Award Management(SAM.Qovt is
active through the solicitation period, submit a new or renewal registration in SAM gov if
needed (see Application Resource Guide)
Register in Grants.gov
• Acquire an Authorized Organization Representative (AOR) and a Grants gov username
and password (see Application Resource Guide)
• Acquire AOR confirmation from the E-Business Point of Contact (E-Biz POC) (see
Application Resource Guide)
Find the Funding Opportunity
• Search for the funding opportunity in Grants gov using the opportunity number,
assistance listing number, or keyword(s)
• Select the correct Competition ID
• Access the funding opportunity and application package (see Step 7 in the Application
Resource Guide).
• Sign up for Grants.gov email notifications(optional) (see Application Resource Guide)
• Read Important Notice.Applying for Grants in Grants.gov(about browser compatibility
and special characters in file names)
• Read OJP policy and guidance on conference approval. planning, and reporting
available at https.//www oip.gov/funding/financtalquidedol/iii-postaward-
requtrements#6a3v8 (see Application Resource Guide).
Review the Overview of Post-Award Legal Requirements
• Review the"Overview of Legal Requirements Generally Applicable to OJP Grants and
Cooperative Aareements—FY 2024 Awards" in the OJP Funding Resource Center
Review the Scope Requirement
• The federal amount requested is within the allowable limit See
https://bta.oip.Qov/prOQram/iaa/al loCatio n s
Review Eligibility Requirement
• Review"Eligibility" in the Synopsis section and 'Eligibility Information" section in the
solicitation
Application Step 1
After registering with SAM.gov, submit the SF-424 and SF-LLL in Grants gov
• In Section 8F of the SF-424, include the name and contact information of the individual
who will complete the application in JustGrants and the SF-LLL in Grants.gov.
Page 32 O-BJA-2024-172239
Docusign Envelope ID FE921D2B-A8CD-4503-BF96-913CF69FAC9F
• Submit Intergovernmental Review (if applicable)
Within 48 hours after the SF-424 and SF-LLL submission in Grants.gov, receive four(4)
Grants gov email notifications
• A submission receipt
• A validation receipt
• A grantor agency retrieval receipt.
• An agency tracking number assignment
If no Grants gov receipt and validation email is received, or if error notifications are received
• Contact BJA or Grants gov Customer Support Hotline at 800-518-4726, 606-545-5035,
Grants.gov customer support, or support@grants.gov regarding technical difficulties(see
"Application Resource Guide"section on Experiencing Unforeseen Technical Issues)
Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F
of the SF-424 will receive an email from JustGrants with login instructions
• Proceed to Application Step 2 and complete application in JustGrants
Application Step 2
Submit the following information in JustGrants
Application Components
• Entity and User Verification (First Time Applicant)
• Standard Applicant information (SF-424 information from Grants gov)
• Proposal Abstract
• Data Requested with Application
• Proposal Narrative
Budget and Associated Documentation
• Budget Worksheet and Narrative (attachment)
• Financial Management and System of Internal Controls Questionnaire(see Application
Resource Guide)
• Indirect Cost Rate Agreement (if applicable) (see Application.Resource Guide)
Additional Application Components
• Research and Evaluation Independence and Integrity (see Application Resource Guide)
• FY24 JAG—Certifications and Assurances by the Chief Executive of the Applicant
Government
• Memorandum of Understanding (if applicable)
• Body Armor Certification (if applicable)
• Body-Worn Camera Certification (if applicable)
• ERPO Certification (if applicable)
Disclosures and Assurances
• Disclosure of Lobbying Activities(SF-LLL) (see Application Resource Guide)
• Applicant Disclosure of Duplication in Cost Items (see Application Resource Guide)
• DOJ Certified Standard Assurances (see Application Resource Guide)
Page 33 0-BJA-2024-172239
Docusign Envelope ID:FE921D2B-A8CD-4503-BF96-913CF69FAC9F
• DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and
Community Policing(see Application Resource Guide)
• Applicant Disclosure and Justification—DOJ High-Risk Grantees (if applicable) (see
Application Resource Guide)
Review, Certify, and Submit Application in JustGrants
• Any validation errors will immediately display on screen after submission.
• Correct validation errors, if necessary. and then return to the"Certify and Submit" screen
to submit the application Access the Application Submission Validation Errors Quick
Reference Guide for step-by-step instructions to resolve errors prior to submission
• Once the application is submitted and validated, a confirmation message will appear at
the top of the page. Users will also receive a notification in the "bell" alerts confirming
submission.
If no JustGrants application submission confirmation email or validation is received, or if error
notification is received—
• Contact the JustGrants Service Desk at 833-872-5175 or
JustGrants.Suppor1(o usd0ixiov regarding technical difficulties See the Application
Resource Guide for additional information
Page 34 O-BJA-2024-172239
Docusign Envelope ID.FE921D2B-A8CD-4503-13F96-913CF69FAC9F
Standard Solicitation Resources
Application Resource Guide provides guidance to assist OJP grant applicants in preparing and
submitting applications for OJP funding
DOJ Grants Financial Guide serves as the primary reference manual to assist award recipients
in fulfilling their fiduciary responsibility to safeguard grant funds and to ensure funds are used for
the purposes for which they were awarded It compiles a variety of laws, rules and regulations
that affect the financial and administrative management of DOJ awards This guide serves as a
starting point for all award recipients and subrecipients of DOJ grants and cooperative
agreements in ensuring the effective day-to-day management of awards
JustGrants Resources Website is an entryway into information about JustGrants and the grants
management system itself. Through this portal both award recipients and applicants can access
training resource and user support options, find frequently asked questions, and sign up for the
JustGrants Update e-newsletter.
JustGrants Application Submission Training page offers helpful information and resources on
the application process This training page includes e-learning videos, reference guides,
checklists, and other resources to help applicants complete an application
Weekly Training Webinars are advertised here and provide opportunities for users to receive
topic-specific training, direct technical assistance, and support on JustGrants system
functionality
Page 35 O-BJA-2024-172239
— �r 'mas
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 8.A.
For Meeting of: January 7, 2025
ITEM TITLE: Public hearing and Resolution authorizing an Interlocal Agreement for
the 2024 Justice Assistance Grant (JAG) Program
SUBMITTED BY: *Tory Adams, Yakima Police Department Lieutenant
SUMMARY EXPLANATION:
The City of Yakima has been notified by the U. S. Department of Justice that it is eligible to apply for the
2024 Justice Assistance Grant (JAG). The City is required to share with Yakima County. The grant
requires a public hearing and the approval of an interlocal agreement with Yakima County.
ITEM BUDGETED: N/A
STRATEGIC PRIORITY 24-25: A Safe and Healthy Yakima
RECOMMENDATION: Adopt Resolution.
ATTACHMENTS:
Resolution JAG Grant
Jag Grant 2024.pdf