Loading...
HomeMy WebLinkAboutR-2024-224 Resolution authorizing a Community Aviation Revitalization Board (CARB) Loan Application with the Washington State department of Transportation (WSDOT) for the Yakima Air Terminal-McAllister Field RESOLUTION NO. R-2024-224 A RESOLUTION authorizing a Community Aviation Revitalization Board (CARB) Loan Application with the Washington State Department of Transportation (WSDOT) for the Yakima Air Terminal-McAllister Field. WHEREAS, the City owns and operates Yakima Air Terminal-McAllister Field in accordance with applicable Federal, State and Local regulations; and WHEREAS, the 2015 Airport Master Plan adopted by City Council identifies the need for additional development and detailed a variety or required capital improvement projects in order to meet increasing demands within the aviation industry; and WHEREAS, the loan application will request a total of approximately One Million Two Hundred Thousand Dollars ($1,200,000) dollars in a WSDOT loan; and WHEREAS, the project will include a 200 KW solar covered car canopy for airport's terminal parking lot. The project will generate over 270,000 kWh annually and will generate over $91,000 in utility savings per year; and WHEREAS, the City Council deems it to be in the best interest of the City and its residents to authorize submission of the loan application to the Washington State Department of Transportation (WSDOT) needed to accomplish the identified capital improvements and, if grant funds are awarded, to accept the funds for the purposes identified in the grant application, now, therefore; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to submit a completed Washington State Department of Transportation (WSDOT) loan application for the Yakima Air Terminal Solar Covered Car Canopy project for the Yakima Air Terminal-McAllister Field. ADOPTED BY THE CITY COUNCIL this 10th day of December, 2024. ___ \ Patrici- :y-r , Mayor ATTEST: VAKU�9 y% '• . l • '•SEAL • * � osalinda Ibarra, City Clerk �4�� � 1 Watildrapion Sato Deportnount of Transportation Aviation Revitalization Loan Medal Program Application Forms •a SlamRof Matorvitareit&team System" This document includes form fields to be completed for the Aviation Revitalization Loan Program. Saving the PDF document to your computer should allow you to save your entries and then edit the document at a later time. Ensure you have completed ALL field entries. Make sure to save your work frequently. If you are not able to save your work, you will need to print the application before closing the document. Options for submitting your application: By Email - The airport sponsor's authorized representative can Email the application by attaching the PDF document and all other supporting documentation to: chenaud@wsdot.wa.gov By Mail or in Person - The application forms can be printed and signed by the airport sponsor's authorized representative along with other supporting documentation and can be mailed or hand delivered to WSDOT Aviation's office at: WSDOT Aviation Division Attn: Dave Chenaur, Program Manager 7702 Terminal Street SW Tumwater, Washington 98501-7264 illaskingtan Mato Aviation Revitalization Loan '°°"°"'i°" Program Application a Stemma VAratrirgoart Alitskin 51ofor' 7702 Terminal Street SW Date of Request Tumwater,Washington 98501-7264 9/12/2024 Applicant Yakima Air Terminal - McAllister Fie 2 Project to be Managed by Applicant's Authorized Representative Company J-U-B ENGINEERS Name Robert Hodgman Name Spencer Stephens, P.E. Title Airport Director Address 999 W. Riverside Ave, Suite 700 Address 2406 W. Washington Ave, Suite B Address 2 Address 2 City Spokane state WA zip 99201 City Yakima State wa zip 98903 Phone 5094583727 Cell Phone 5095756010 Cell. Email sstephens@jub.com III Email robert.hodgman@yakimawa.gov Federal Tax ID 91-6001293 Find your legislative and congressional district at http//app leg.wa.govidistrictfinderl 3 Airport FAA Classification Small/Non-Hub Legislative District 14th .✓ NPIAS ❑Non-NPIAS State Classification Regional Congressional District 4th Enter number of annual commercial equipment enplanement last reported to FAA. General Public Access 27,196 L✓'Yes ❑No 4 I State Grant Federal Grant No Project Name and Description Total Project Cost Local Funds Funds Funds Loan Request 1 Solar Covered Canopies $1,800,000 $600,000 $1,200,000 5 Does the airport have an up-to-date Master Plan or ALP 7/',Yes ❑No Date 5/18/2021 Narrative Report? Does the airport have an approved Airport Layout Plan (ALP)? Ili Yes ❑No Date 5/18/2021 Was the annual requirement to review and update Airport Information Yes ❑No System (AIS)data met for the preceding calendar year? Does the airport sponsor have policies to reduce greenhouse gas j Yes ❑No 1 emissions? If yes, submit a copy of the policies Submitting copy via Emailing -Electronic Docum, i 6 Signature of Applicant's Authorized Representative *Only sign IF printing and submitting original paper document, provide signature here `IF submitting a ation electronically PDF d ument), Email must be sent directly from airports authorized representative CITY CONTRACT NO. I i RESOLUTION NO. DOT Form 900-031 Revised 01/2020 Washington State Departinent of ion Instructions Aviation Revitalization lotidonpMsa: Loan Program Application (DOT Form 900-031) a Slmentd ro.VArAnatant AVAtkinAeon. 1. Applicant The name of the municipality or person who legally owns and is responsible for managing the airport"airport sponsor". The Applicant's Authorized Representative is the individual who may be duly authorized by the public entity to act on its' behalf in the performance of duties overseeing the airport.Typically this is a mayor, city manager, county commissioner, city councilperson, port director, or tribal council member.The authorized representative should be the same individual who will sign the Aviation Revitalization Loan Program agreement, if awarded funding.The airport manager should only be listed if he or she has the authority to negotiate contracts on behalf of the applicant. Name,Title,Address, Phone, Cell, Email Address, and Federal Tax ID.This should be the contact information for the applicant's authorized representative. 2. Project to be Managed by is the individual who will be responsible for the day-to-day management of the project and will be the appropriate contact for WSDOT Aviation to communicate matters relating to the loan.This person could be an employee of the airport sponsor. If the airport sponsor would like to authorize their consultant to communicate directly with WSDOT Aviation on their behalf, than this would be that individual. 3. Airport is the approved name of the airport. Check if the airport is included in the National Plan of Integrated Airport Systems(NPIAS)or whether it is designated as a Non-NPIAS airport. Select the appropriate FAA and State classifications from the dropdown lists. Select the appropriate Legislative and Congressional districts for the airport from the dropdown lists (If you are unsure of your districts, click on the hyperlink and enter the airport sponsor's address). 4. Project Name and Description, along with Project Funding Sources Submit only one(1)project per application. Enter the numerical application project number starting with '1' If submitting more than one application, subsequent applications should be numbered in-ascending order(i.e. 2, 3, 4, etc.). The Project Name should be descriptive and be similar to the Project Title entered in the State Capital Improvement Program (SCIP), if applicable. Projects not included in the SCIP can be considered for funding. Give a brief but accurate description of the project. You will have the opportunity to expand upon this in the Project Data Sheets to follow. Insert the full cost of the project, the amount of funds from other local, state, or federal sources, if any, and the amount you are requesting from the Aviation Division. The total of the first column must equal the total of all other columns. Please make these amounts as accurate as you can.Actual project bid amounts or negotiated consultant fees are preferable If precise amounts are not yet available you are encouraged to use professional engineering estimates. If these estimates turn out to be an understatement and inadequate to cover the cost of the actual project, WSDOT Aviation may not be able to cover the additional costs which may have to be borne by the applicant.You will be asked to provide additional information supporting these costs and the source on the project data sheets. 5. Other Questions and Required Documentation Master Plan /ALP Narrative Report-Please indicate if the airport has an approved Airport Master Plan or Airport Layout Plan (ALP) Narrative Report by checking 'Yes'or'No'. If'Yes'insert the month and year the report is dated. Airport Layout Plan (ALP) -Please indicate if the project is included in an approved Airport Layout Plan(ALP) by checking 'Yes'or'No'. If'Yes'insert the month and year the plan was approved.The project you are requesting funding for does NOT need to be shown on the ALP in order to be considered for funding. If the project is not included in an approved ALP, the sponsor should indicate where the project is to be located on airport property. Airport Information System(AIS)- Please indicate by checking 'Yes'or'No'if the airport sponsor met the requirement to review and update their data in the AIS for the preceding calendar year by the December 31 deadline DOT Form 900-031 Instructions Revised 01/2020 Greenhouse Gas Policy -RCW 70.235.070, outlines fund distribution prerequisites for infrastructure and capital development projects, all airport sponsors should adopt a greenhouse gas emission reduction policy in accordance with this new law. Please indicate by checking 'Yes'or'No'if the airport sponsor has an adopted policy. If'Yes'submit a copy of the policy to WSDOT Aviation and indicate how you are submitting by selecting the appropriate response from the drop-down menu. For more information on this law, please visit Washington State Legislature's Revised Code of Washington (RCW) at http.11apps.leg.wa.govircw/defaultaspx?cite=70.235 070 While having a policy is currently not a requirement that determines loan eligibility, it is anticipated in the near future that this will be an added requirement 6. Signing and submitting the Loan Application WSDOT Aviation prefers airport sponsors submit the loan application and supporting documentation electronically. The Aviation Revitalization Loan Application, Project Data Sheet, and Supplemental Justification Sheet will need to be emailed from the Applicant's Authorized Representative as a saved pdf file.The email being sent directly from the Applicant'Authorized Representative will serve in lieu of an actual signature on a printed document The application can still be submitted as a printed document in which case the Applicant's Authorized Representative will need to sign the Aviation Revitalization Loan Program Application in the space provided. There are multiple methods available for submitting the additional supporting documentation either electronically or in printed form. Regardless of how the airport sponsor chooses to submit their application, all application forms and supporting documentation must be received by WSDOT Aviation by the published deadline. DOT Form 900-031 Instructions Revised 01/2020 ilk Waisingtan Wale Der Aviation Revitalization Loan f°'litlonDktiiiO" Application Project Data Sheet 'A Smoot,Ivor Ktrahriatml AviAkin s1ae i Complete a separate Project Data Sheet for each project listed from the Airport Aid Application(Form 900-031 1.Project Category(Select One Only) ❑Hangar ❑Fueling ❑Infrastructure ❑Passenger Amenities ❑Property l✓!Other 1❑New ❑New ❑Utilities ❑Terminal ❑Business Park ❑Replace ❑Replace El Apron ❑Parking ❑Retail 1❑Renovate ❑Upgrade ❑Taxiway ❑Restaurant/Food ❑Other ❑Other ❑Other ❑Other ❑Rental ❑Other 2.Detailed Project Description I Approach to Accomplishing Project: The project includes a 200 KW solar covered car canopy for terminal parking lot. The project will generate over 270,000 kWh annually and will generate over$91,000 per year. 3.Project Justification: The project will reduce more than 5,677 Metric Tons of CO2 over the guaranteed production life of the project. 4.Cost Estimate Details: Source of Project Cost Estimate- Estimate The Quote was provided by a Guaranteed Energy Service Company that has Completed solar and energy conservation projects on over 50 airports nationwide including airports in Washington. 5.Project Schedule: Expected Start of Project 1/1/2025 Expected Completion of Project 6/2/2025 Start of Work Covered by Loan 1/1/2025 Completion of Work Covered by Loan: 6/2/2025 Submit a detailed project schedule(to include project milestones). Submitting project schedule via. Emailing-Ele 6.Other Supporting Project Documentation(Required): Submit a spending and repayment plan identifying anticipated loan expenditures Submitting via Emailing- Electronic Docun and repayment schedule by month. Submit job creation data using the Aviation Economic Impact Calculator. Submitting via Other l 7.Other Supporting Project Documentation(As Applicable): I Submit documentation supporting your consultant selection process. Submitting via Other ISubmit a copy of your consultant's Scope of Work. Submitting via Other Have project plans and specifications been prepared? ❑Yes I✓I No Has the property been appraised? I✓l Yes ❑No FAAAIP Project Number Of any). NA 1 FAA Grant Contract Number(if any) NA i Other supporting documentation? Job Creation: est$2.8M impact, 17 jobs. Consultant selection and scope of work to be completed. i DOT Form 900-031A Revised 01/2020 Wardsopton Unto Deportment of Tmespertadon Instructions for Project Data Sheet "'ii'doiD Ors (DOT Form 900-031A) A Stew sid kr"t`raf ri .w h Rrofhon u&et n,' Complete a separate Project Data Sheet for the project listed from the Aviation Revitalization Loan Program Application (Form 900-031).A individual sheet has been created and has automatically populated data for Airport Sponsor, Airport Name, and Project Title. If there is more than one project, you will need to complete an additional application packet. 1. Project Category and Type-Mark the appropriate project category. Some categories will also ask for specific project type information under that category (e.g Category- Hangar, Project Type—New Hangar) Select only the category of the most prominent work element of your project. 2. Detailed Project Description -Provide a brief but descriptive narrative of the project to thoroughly explain what will be accomplished by the project. Please be as clear and specific as possible Example Hangar—Renovate: Remove all existing walls, roof, lighting, mechanical and plumbing systems leaving only the existing structural steel frame, concrete slab, and foundations in place. Prime and repaint the existing structural frame Provide existing structure with new exterior walls, roof and openings including new hangar doors. Provide new HVAC system and a new high-expansion foam fire suppression system Provide new electric power, lighting, and distribution system Provide a UPS to enable all hangar door operations dunng a power outage. Provide new above- slab plumbing. The new large hangar space will be able to house 4 aircraft at a time Other new interior spaces include. an addition to the northwest corner to include the fire suppression system and a storage room The existing "wing" extending from the northwest building face shall enclose electrical and mechanical rooms, a communications room, two storage rooms and office spaces, as described. 3. Project Justification- Provide a brief narrative to justify how the project would generate revenue and sustain/expand airport usage should the project receive a state loan. Cite marketing plans or research that supports the project List any deposits or waiting lists for structures proposed Required. Describe how revenue sources will be used to repay the loan including rental/lease rates proposed and if there are any anticipated rental rates increases proposed in the future. Attach any documents that support and identify the revenue sources described as directed under Section 6. Other Supporting Project Documentation 4. Cost Estimate Details- Provide specific information as to how the project costs shown on the first page of the Loan Application were arrived at including the source(i.e. bid tab, engineer's estimate, vendor quote, etc.) Be sure to include a detailed itemization of the specific costs(i.e. labor and overhead costs not just construction costs in your estimate (i e design engineering, environmental, project bidding, construction, construction observation, etc.) 5. Project Schedule- Indicate the expected start and completion of the overall project and when the work covered by the loan is beginning and ending Note that these two sets of dates can be different. Only eligible costs incurred after the loan agreement execution date are reimbursable. Submit a detailed project schedule that includes major milestones, key deliverables, specific actions, etc.A typical project schedule is included for your convenience The milestones listed are not necessarily in chronological order 6. Other Supporting Project Documentation (Required)- 1) Submit a spending plan showing anticipated loan expenditure amounts by month over the duration of the project, 2) Submit a repayment plan indicating the preferred loan length (up to 20 years), any grace period desired (up to 3 years) and the source of funds intended to repay the loan, and 3) Submit information on jobs/revenue created by the project(WSDOT's Aviation Economic Impact Calculator is a good tool for this)and/or information that supports revenue projections. 7. Other supporting Project Documentation (As Applicable)- Provide any additional information as applicable that will help WSDOT Aviation fully understand your project.A Statement of Financial Activity(Income Statement), Statement of Financial Position (Balance Sheet), and Statement of Cash Flows is highly suggested. DOT Form 900-031A Instructions Revised 01/2020 0 Iffaiihingten Nato Aviation Revitalization Loan Program Application Supplemental Justification "A S ror d go.Valtationotarst£v t o1a S.,erm' Complete a separate Supplemental Justification for each project listed from the Airport Aid Application(Form 900-031) 1. Can you provide conclusive evidence that the loan project will provide revenue generating income i�]Yes ❑No ropportunities?If yes,please provide details. The project will generate over 270,000 kWh annually and will generate over$91,000 per year. 2. Will a specific private development or expansion occur, only if the aviation facility improvement is J Yes ❑No made? If yes,explain. Reduction in electrical load will allow other projects requiring electric loads in the area to move forward. 3. Will this loan project result in the creation of jobs or private sector capital investment?If yes, [Li Yes ❑No please elaborate. Project is anticipated to result in$2.8M in capital investment and 17 temporary construction jobs. 4. Does this loan project improve opportunities for the successful maintenance, operations,or n,/i Yes ❑No expansion of the airport or adjacent business park?If yes, explain. Project is anticipated to reduce maintenance associated with snow clearing in parking lots. 5. Does this project result in the creation or retention of long-term economic opportunities?If yes, ril Yes ❑No elaborate. Due to savings in electrical costs, additional funds can then be used for future improvements. 6. Does this project result in leveraging additional federal funding for the airport?If yes,explain Ili Yes ❑No A WSDOT Sustainability Grant($600K) is planned to be leveraged as well as federal IRA funds. 17. Project Readiness a Has required environmental documentation (e g. NEPA/SEPA)been approved? .4/ Yes ❑No b Is project ready to proceed immediately? ❑Yes '/ No 8. Land Use Compatibility a. Does the local land use jurisdiction recognize the airport as an Essential Public Facility in 71 Yes ❑No • its comprehensive plan?If yes,provide reference to the specific location(s)in the plan City of Yakima Comprehensive Plan 2040,Update in 2018. Section 2.12 Siting Essential Public Facilities. b. Does the comprehensive plan include policies and/or zoning in place that discourages /j Yes ❑No the development of incompatible land uses adjacent to the airport?If yes, provide reference to the specific location(s)in the plan City of Yakima Comprehensive Plan 2040,Update in 2018. Section 2.14 c Are regulations and/or zoning in place that prohibit penetration of FAR Part 77 surfaces? Iv Yes ❑No If yes, provide references to the specific regulation(s). City of Yakima Comprehensive Plan 2040, Update in 2018. Section 2.14 DOT Form 900-031 B Revised 01/2020 r<- `y � ljlt • 7:2 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.P. For Meeting of: December 10, 2024 ITEM TITLE: Resolution authorizing a Community Aviation Revitalization Board (CARB) Loan Application with the Washington State department of Transportation (WSDOT) for the Yakima Air Terminal-McAllister Field SUBMITTED BY: Robert Hodgman, Director of the Yakima Air Terminal SUMMARY EXPLANATION: The Yakima Airport would like to submit for an Aviation Revitalization Board (CARB) Loan application with the Washington State department of Transportation (WSDOT). The project will include a 200 KW solar covered car canopy for the airport's terminal parking lot. The project will generate over 270,000 kWh annually and will generate over$91,000 in utility savings per year. The loan application will request a total of approximately One Million Two Hundred Thousand dollars ($1,200,000) in WSDOT loan funding. ITEM BUDGETED: Yes STRATEGIC PRIORITY 24-25: A Resilient Yakima RECOMMENDATION: Adopt Resolution ATTACHMENTS: Resolution_YKM_CARB application YKM_CARB Application Form_9-12-24.pdf 205