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Home My WebLink About12/10/2024 07.I. Resolution authorizing an agreement with HLA Engineering & Land Surveying Inc for 34th Avenue/Fruitvale/River Rd Boulevard Roundabouts Project 2447 `y7ljlt r<- ii! ,1- 14111\1 I!I// . s BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.1. For Meeting of: December 10, 2024 ITEM TITLE: Resolution authorizing an agreement with HLA Engineering & Land Surveying Inc for 34th Avenue/Fruitvale/River Rd Boulevard Roundabouts Project 2447 SUBMITTED BY: Bill Preston, Acting City Engineer SUMMARY EXPLANATION: The 34th Avenue/Fruitvale/River Road Roundabouts Project 2447 consists of installing 2 roundabouts. One at 34th Avenue & Fruitvale Boulevard and one at 34th Avenue & River Road. Work includes curb, gutter, sidewalk, drainage, water, sewer, paving and illumination. The City of Yakima desires to enter into a Professional Services Agreement with HLA Engineering & Land Surveying Inc for construction engineering services. The agreement is an amount not to exceed $599,500.00. The federal project funding includes HSIP, NHFP, TIB, and HLP. ITEM BUDGETED: Yes STRATEGIC PRIORITY 24-25: A Resilient Yakima RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Resolution_HLA Supplement 2 57 RESOLUTION NO. R-2024- A RESOLUTION authorizing an agreement with HLA Engineering and Land Surveying, Inc. to provide professional construction management, observation and administration services for the 34th Ave/Fruitvale/River Rd Roundabouts Project 2447. WHEREAS, the 34th Avenue/Fruitvale/River Road ROB Project(Project) requires construction management and the City of Yakima (City) cannot provide such management for this project; and, WHEREAS, the Project consist of constructing dual roundabouts; one at the intersection of 34th Ave and Fruitvale Boulevard and one at River Road and 34th Ave.; sidewalks, bike lanes, drainage and other work; and WHEREAS, the City used the procedure established by Washington State law for the bidding and awarding of public capital improvement projects; and WHEREAS, HLA was determined to be qualified to perform the needed professional construction management work and selected to provide professional construction management, observation, and administrative services, as needed by the City for this Project; and WHEREAS, the Project received federal funds of HSIP and NHFP, and state funds of TIB and Supplemental Transportation; and, WHEREAS, the City Council of the City of Yakima finds that entering into the Professional Services Agreement with HLA for construction management on the Project is in the best interests of the City and its residents, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a Professional Services Agreement with HLA Engineering and Land Surveying, Inc., attached hereto and incorporated herein by this reference, not to exceed Five Hundred and Ninety-Nine Thousand Five Hundred Dollars ($599,500) to provide construction management services and services outlined in the Professional Services Agreement. ADOPTED BY THE CITY COUNCIL this 10th day of December, 2024. Patricia Byers, Mayor ATTEST: Rosalinda Ibarra, City Clerk 58 Contract Supplemental Agreement Supplemental Agreement No.: 2 Organization and Address: HLA Engineering and Land Surveying, Inc. (HLA) 2803 River Road Yakima, WA 98902 Original Contract No: 2022-139 Execution Date of Supplement No. 2: December , 2024 City Engineering Project No: 2447 Original Completion Date: December 31, 2023 HLA Project No.: 22136C Completion Date of Supplement No. 1: December 31, 2024 Completion Date of Supplement No. 2: December 31, 2025 Project Title: Original Amount Payable: Fruitvale Boulevard/River Road/34th Avenue $512,400 Roundabouts - Construction Engineering Supplement No. 1: $0 (No change) Revised Maximum Amount Payable: Supplement No. 2: $1,111,900 $599,500 (Increase) Section 1: Supplemental Agreement The City of Yakima, Washington desires to supplement the Original Contract No. 2022-139 entered into with HLA Engineering and Land Surveying, Inc., and executed on August 16, 2022, by Resolution No. R-2022-108 and identified as Contract 2022-139; Supplement No. 1 executed November 20, 2023. All provisions in the basic contract remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 2: Scope of Services Supplement No. 2 provides Construction Observation and Administration services and materials testing for the Fruitvale Boulevard/River Road/34th Avenue Roundabouts - Construction Engineering project. See attached Exhibit A for Scope of Services. Section 3: Term Section 3,1 shall be replaced with the following: The term for this Agreement shall be from the date of signature of both parties through December 31, 2025. G:1Contracts&Task Orders\Yakima\2022\Fruitvale Blvd River Rd 34th Ave Roundabouts\Construction Services12024-11-21 Supplement No 2-Construction Engineering docx 59 Section 6: Compensation The first paragraph of Section 6.1 shall be replaced with the following: COMPENSATION ON A TIME SPENT BASIS AT SPECIFIC HOURLY RATES: For the services described in EXHIBIT A, compensation shall be according to EXHIBIT B - Schedule of Rates, attached hereto and incorporated herein by this reference, on a time spent basis plus reimbursement for direct non-salary expenses. The maximum amount of compensation to the ENGINEER shall not exceed $1,111,900 without the written agreement of the CITY and the ENGINEER. See attached Exhibit B—Schedule of Rates, January 1, 2025, through December 31, 2025. Section 12: Subcontracts Revise Section 12.3 as follows: CITY hereby authorizes the ENGINEER to subcontract with the following persons or firms for the purpose of completing this AGREEMENT: • Kittelson & Associates ▪ Baer Testing and/or AAR Testing and Inspection If you concur with this supplement and agree to the changes as stated above, please sign the appropriate spaces below and return to this office for final action. By: Michael T. Battle, PE, President By: Consultan �l- City of Yakima Signature /r/21/ Z* - Date Date G:1Contracls&Task Orders\Yakima\20221Fruitvale Blvd River Rd 34th Ave Roundabouts\Construction Services12024-11-21 Supplement No.2-Construction Engineering docx 60 EXHIBIT A CITY OF YAKIMA Fruitvale Boulevard/River Road/34th Avenue Roundabouts Construction Engineering SCOPE OF SERVICES 9.0 Construction.Engineering 9.1 Provide complete project management throughout the duration of the Project. 9.2 Prepare and issue Notice of Award to the Contractor. 9.3 Coordinate and facilitate preconstruction meeting with the CITY, Contractor, private utilities, and affected agencies, including preconstruction agenda and meeting record. 9.4 Prepare and issue Notice to Proceed to Contractor. 9.5 Furnish a field survey crew to provide geometric control, including construction staking, including structures, water main, sewer main, storm water, subgrade elevations, blue-top elevations, curb and gutter, sidewalk, and illumination. 9.6 Provide submittal review for PROJECT materials as provided by the Contractor per the PROJECT Specifications. 9.7 Maintain a record of materials (ROM)for duration of PROJECT. 9.8 Coordinate fabrication and materials inspection with the Washington State Department of Transportation. 9.9 Attend construction meetings associated with civil improvements, anticipated once per week during construction of the improvements. 9.10 Furnish a qualified resident engineer(inspector) to observe construction for substantial compliance with plans and specifications and CITY Construction Standards. Per City direction, twelve(12) hours per day of on-site observation will be used as an average during construction. 9.11 Provide materials testing, coordinate testing scheduling with subconsultant, and review sampling and testing for compliance with the contract. 9.12 Prepare daily construction progress reports, including photographs, of completed work. 9.1 Prepare weekly statement of working days and issue to the contractor. 9.2 Monitor and track all minor changes or other force account work associated with the contract. 9.3 Monitor and track Materials on Hand. 9.4 Prepare and provide monthly progress estimates to the CITY and recommend progress payments for the Contractor. 9 5 Prepare and submit proposed contract change orders when applicable 9.6 Monitor the Contractor's compliance with federal and state labor standards. G:\Contracts&Task Orders\Yakima120221Fruilvale Blvd River Rd 34th Ave Roundabouts\Construction Services12 024-1 1-2 1 Supplement No 2-Construction Engineering.docx 61 9.7 Monitor the Contractor's compliance with Disadvantaged Business Enterprise (DBE) goals and reporting requirements. 9.8 Prepare and track Funding Agency Reimbursements related to construction. Anticipated funding sources include Federal HSIP and Washington State Transportation Improvement Board. 9.9 Conduct final walkthrough inspection with the Contractor and CITY. Prepare and transmit punchlist to Contractor. 9.10 Prepare and furnish record drawings and field notes of completed work in accordance with PROJECT field records provided by the resident engineer and those submitted by the Contractor. 9.11 Prepare and submit recommendation for PROJECT acceptance. 9.12 Prepare and submit Notice of Completion of Public Works Contract(NOC). Monitor lien releases from state agencies. 9.13 Notify CITY when retainage may be released. 9.14 Ensure the PROJECT is completed as designed and contract specifications are adhered to during construction. TIME OF PERFORMANCE 9.0 Construction Engineering 9.1 Engineering services during construction shall begin upon construction contract award by the CITY and will extend through the completion of construction, and completion of as-constructed drawings. 9.2 A maximum of one hundred forty (140) working days has been assumed for the construction of improvements. 9.3 Should the Contractor be granted time extensions for construction completion due to recognized delays, requested additional work, and/or change orders, engineering services beyond one hundred forty (140)working days shall be considered additional services. FEES FOR SERVICES 9.0 Construction Engineering For the services furnished by the ENGINEER as described in this EXHIBIT A, the CITY agrees to pay the CONSULTANT the estimated fee not to exceed $1,111,900. This maximum amount may be revised only by written agreement of both parties. All work shall be performed on a time-spent basis at the normal hourly billing rates shown in EXHIBIT B, plus reimbursement for direct non-salary expenses such as vehicle mileage, advertising, and printing expenses. Outside subconsultant's invoices shall be marked up by a factor of 1.10 times the subconsultant invoice End of Exhibit A G.\Contracts&Task Orders\Yakima12022\Fruitvale Blvd River Rd 34th Ave Roundabouts\Construction Services12024-11-21 Supplement No 2-Construction Engineering docx 62 EXHIBIT B SCHEDULE OF RATES FOR HLA Engineering and Land Surveying, Inc. January 1, 2025,through December 31, 2025 Senior Principal Engineer $274.00 per hour Licensed Principal Engineer $245.00 per hour Licensed Principal Land Surveyor $245.00 per hour Licensed Professional Engineer $221 00 per hour Other Licensed Professional $221.00 per hour Project Engineer II $202.00 per hour Construction Supervisor $202.00 per hour Planning Supervisor $202.00 per hour Licensed Professional Land Surveyor $199.00 per hour Project Engineer I $181.00 per hour Contract Administrator III $166.00 per hour Senior Resident Engineer $166.00 per hour Senior Planner $164.00 per hour CAD Technician $160.00 per hour Engineering Technician Ill $149.00 per hour Planner $149.00 per hour Resident Engineer $149.00 per hour Surveyor $147.00 per hour Surveyor on Two Man Crew $141.00 per hour Contract Administrator II $139.00 per hour Engineering Technician II $128.00 per hour Surveyor on Three Man Crew $123.00 per hour Contract Administrator I $107.00 per hour Engineering Technician I $107.00 per hour Administrative/Clerical $107.00 per hour Vehicle Mileage Federal Rate Schedule of Rates may be adjusted during the term of this Agreement to the HLA Standard Hourly Rates in effect at the time. End of Exhibit B G:\Contracts&Task Orders\Yakima12022\Fruitvale Blvd River Rd 34th Ave Roundabouts\Construction Services12 024-1 1-21 Supplement No 2-Construction Engineering.docx 63 Project Title! Fruity°lo Boulevard/Rive(Reed/34th1 Avenue Roundabouts-Supplement No.3 Construction Engineering Services(CE)— Client City of Yakima — Date: November 20,2024 ONCINEEITS HOURLY ESTIMATE q I Senior Licensed Project Llc Prof. Two Man Director Senior Contract Task Project Task Principal Principal Engineer II Land Survey Construction Resident Administrator Admin Total Task Direct No Engineer Engineer Surveyor Crew _Operatlons Engineer III Hours Costs $.274 $2,45 • 5202 510E 5282 5202 neeSiee sill 1 Project Management 10 16 0 0 0 0 0 0 4 62 $15,638 2 Prepare and Issue Notice of Award 0 1 0 0 0 0 0 2 1 4 $694 3 Coordinate and Conduct Pre-Construction Meeting 0 2 0 0 0 4 4 8 0 18 $3,290 4 Prepare and Issue Notice to Proceed 0 1 0 0 0 0 0 2 1 4 $694 5 Field Survey Crew for HodzNert Control and CN Staking 1 2 0 40 204 4 4 0 2 257 $87,958 6 Materials submittal Review 1 4 4 0 0 8 12 32 2 63 $11,216 7 Maintain a record of materials(ROM) 0 0 24 0 0 4 0 8 0 38 $6,984 6 Coordinate Fabrication and Materials Inspection-WSDOT 0 0 4 0 0 4 4 24 0 36 $6,264 9 Weekly Construction Meetings(1xAvk @28 wk) 4 18 0 4 0 l 48 0 30 16 120 $22,850 T 10 Construction Observation(140d) 12 24 0 0 0 64 1680 0 0 1760 $300,976 11 Provide,Coordinate,and Review Materials Testing Results 4 16 8 0 0 6 0 16 4 58 $11,372 for Compliance with Contract 12 Daily Construction Progress Reports 0 6 0 0 0 16 0 32 4 58 $10,482 13 Weekly Statement of Working Days 1 4 0 0 0 8 0 24 4 41 $7,322 14 Monitor and Track Minor Change/Force Account Work 0 6 0 0 0 24 0 24 4 58 510.770 15 Materiels on Hand 0 2 8 0 0 8 0 16 2 36 86.812 16 Prepare Monthly Progress Pay Estimates 2 6 0 0 0 8 0 32 4 52 $9.414 17 Prepare and Submit Change Orders 1 6 0 0 0 8 0 12 4 31 $5,820 _ ..1- 18 Review Federal and Stale Labor Standards Compliance 0 0 0 0 0 0 0 18 2 20 $3,222 19 Monitor Contractor DBE Compliance goals and reports 0 2 0 0 0 0 0 18 2 22 $3,712 20 Prepare end Track Funding Agency Reimbursements 1 8 0 0 0 0 0 24 4 37 $6,666_ 21 Conduct Final Walk-Through/Prepare Punchiest 2 4 0 0 0 8 8 2 2 26 $5.036 22 Record Drawings 0 2 0 4 16 4 16 2 2 46 $9,828 23 Project Closeout 1 8 6 0 0 16 8 16 2 57 $10,896 Labor Subtotal 70 140 54 48 220 244 1736 342 66 2920 $537,900 sub•Conhllltanta _ Kitlieson $15,00.00 Muklpimr 11 516.800.00 Materials Testing 640,000.00 f 'Multiplier 1.1 $44.000.00 Sub-Consultants Subtotal _ 669. .00 EXPENSES _ Travel: Cost/Unit Ground Days Days Miles l I Mileage $0,680 1618 $1,100 - Expenses Subtotal $1.100 I I - I I I I I I Subtotal-Labor $537,900 Subtotal-Expenses $1.100 Subtotal-Subconsuitanls 860.500 Subtotal-Construction Observation end Administration $599,500 -,l• _r -, i r _. ... mom+ Engineering Division $429,200 Divisional Funding Source Water and Irrigation Derision $07,000 Sewer Division $83.300 64