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Home My WebLink AboutR-2024-208 Resolution authorizing a contract with Governmentjobs.com, Inc., dba NEOGOV, for a payroll and benefits program RESOLUTION NO. R-2024-208 A RESOLUTION authorizing a contract with Governmentjobs.com, Inc. (dba "NEOGOV") for a payroll and benefits program. WHEREAS, the City of Yakima (City) includes a Human Resources department that provides human resources and payroll services to internal departments, the City Manager, and the City Council; and WHEREAS, NEOGOV provides an electronic service wherein all benefits and payroll are processed; and WHEREAS, the City currently uses other NEOGOV programs which can integrate with these new modules, and WHEREAS, the City Council of the City of Yakima finds that it is in the best interests of the City to enter into an agreement with NEOGOV to provide benefit and payroll services to the Human Resources department; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute the NEOGOV Order No. Q-17032, for a term of thirty-six (36) months, and all other necessary documents for utilization of the NEOGOV database during the next thirty-six (36 months). ADOPTED BY THE CITY COUNCIL this 19th day of November, 2024. ATTEST: _-,4PK1MAI �`h,1, Patricia Byers, Mayor • AL• r 1 III & A. 2 III j 1 r, osalinda Ibarra, City Clerk,,4;,Syj�yCi��= Docusign Envelope ID 307324D8-FE2A-4382-AE13-D4829D264F22 Order Form NEOGOV NEOGOV Customer: Governmentjobs.com, Inc. (dba "NEOGOV") Yakima, City of (WA) 2120 Park PI, Suite 100 129 N. Second Street El Segundo, CA 90245 Yakima, WA 98901 United States USA billing@neogov.com Sales Rep: Kim Goerlitz Quote Valid From: 5/1/2024 Quote Number: Q-17032 Quote Valid To: 11/22/2024 PaymentTerms: Annual,Net 30 Subscription Term in Months: 36 Employee Count: 688 Order Summary Year 1 Service Description Type Start Date End Date Term Price(USD) Core HR Subscription RECURRING 1/1/2025 12/31/2025 $11,669.40 Core HR Setup ONE-TIME $21,491.40 Benefits Subscription RECURRING 1/1/2025 12/31/2025 $8,853.00 Benefits Setup ONE-TIME $20,563.20 Payroll Subscription RECURRING 1/1/2025 12/31/2025 $19,918.80 Payroll Setup ONE-TIME $26,438 40 Year 1 TOTAL: $108,934.20 Year 2 Service Description Type Start Date End Date Term Price(USD) Core HR Subscription RECURRING 1/1/2026 12/31/2026 $15,559.20 Benefits Subscription RECURRING 1/1/2026 12/31/2026 $11,804.00 Payroll Subscription RECURRING 1/1/2026 12/31/2026 $26,558.40 Year 2 TOTAL: $53,921.60 Docusign Envelope ID.307324D8-FE2A-4382-AE13-D4829D264F22 Year 3 Service Description Type Start Date End Date Term Price(USD) Core HR Subscription • RECURRING 1/1/2027 12/31/2027 $20,421.45 Benefits Subscription • RECURRING 1/1/2027 12/31/2027 $15,492.75 Payroll Subscription RECURRING 1/1/2027 12/31/2027 $34,857.90 Year 3 TOTAL: $70,772 10 ORDER TOTAL (USD) : $233,627.90 Docusign Envelope ID'307324D8-FE2A-4382-AE13-D4829D264F22 A.Terms and Conditions 1. Agreement. This Ordering Document and the Services purchased herein are expressly conditioned upon the acceptance by Customer of the terms of the NEOGOV Services Agreement as cited in the NEOGOV Order Form created February 21, 2024 and signed by the City of Yakima (WA) on February 27, 2024 with the following modification: the SKUs and pricing applicable to this purchase shall be as specified in this Ordering Document. Unless otherwise stated, all capitalized terms used but not defined in this Order Form shall have the meanings given to them in the NEOGOV Services Agreement. 2. Effectiveness & Modification. Neither Customer nor NEOGOV will be bound by this Ordering Document until it has been signed by its authorized representative (the "Effective Date"). Unless otherwise stated in this Ordering Document, all SaaS Subscriptions shall commence on the Effective Date. This Ordering Document may not be modified or amended except through a written instrument signed by the parties. 3. Summary of Fees. Listed above is a summary of Fees under this Order. Once placed, your order shall be non-cancelable and the sums paid nonrefundable, except as provided in the Agreement. 4. Order of Precedence. This Ordering Document shall take precedence in the event of direct conflict with the Services Agreement, applicable Schedules, and Service Specifications. B.Special Conditions(if any). Initial Term: 1/1/2025 - 12/31/2027. Initial Term Subscription Fees shall be invoiced by 12/15/2024 and due net 30 days. Thereafter, Subscription Fees shall be invoiced annually on January 1st. IN WITNESS WHEREOF,the parties have caused this Agreement to be executed by their respective duly authorized officers as of the date set forth below,and consent to the Agreement. Customer GovermentJobs.com,Inc.(D/B/A/NEOGOV'),on behalf of itself and its subsidiaries PowerDMS,Inc.,Cuehit,Inc., Ragnasoft LLC(D/B/A/PIanIT Schedule),and Design PD, LLC(DB/A Agency360) Entity Name: City of Yakima (WA) Signed by. p—DocuSigned by: Victoria f jatt, `-8B4138AADA0F499 "—C48A2B32DE9F457 �00iCv(4G` Signature: Signature: 2 KS '- 3 56 pm.Nov 13 2024 victoria Bake ty Manager Print Name: Print Name• Alex Chun CFO 11/20/2024 19:10:16 AM PST Date: Date. 11/13/2024 I 3:08:23 PM PST / CITY rONTRACT NO..2 J" FL_ RESOLUTION NO:4205 DocuSign Certificate Of Completion Envelope Id: 307324D8FE2A4382AE13D4829D264F22 Status Completed Subject Complete with Docusign: NEOGOV Order Form-HR BEN PAY-Yakima,WA(Q-17032)v111324 ngv signe... Source Envelope: Document Pages. 3 Signatures: 1 Envelope Originator Certificate Pages 5 Initials:0 Katharyn Shaughnessy AutoNav:Enabled 2120 Park Place, Suite 100 Envelopeld Stamping.Enabled El Segundo,CA 90245 Time Zone:(UTC-08:00)Pacific Time(US&Canada) kshaughnessy@neogov.net IP Address:96.233 153 55 Record Tracking Status:Original Holder Katharyn Shaughnessy Location DocuSign 11/20/2024 4 32:14 AM kshaughnessy@neogov.net Signer Events Signature Timestamp Victoria Baker (--Signed by Sent: 11/20/2024 4:35:16 AM vicki.baker@yakimawa gov VCttV1a baler Resent 11/20/2024 8:44 01 AM City Manager �aev,s8MDAOFass Viewed: 11/20/2024 9:09:54 AM Security Level:Email,Account Authentication Signed: 11/20/2024 9:10:16 AM (None) Signature Adoption: Pre-selected Style Using IP Address:205.172.45.253 Electronic Record and Signature Disclosure: Accepted: 11/20/2024 9:09:54 AM ID:071f8151-aa63-4522-abeb-bcd03c41ec59 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Jenn Zeutenhorst r COPIED Sent. 11/20/2024 4.35.17 AM Jenn Zeutenhorst@yakimawa.gov Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 10/28/2024 11:59:42 AM ID:cc5192a1-e42f-40aa-9a13-31489e036889 Kimberly Goerlitz COPIED Sent 11/20/2024 4.35 17 AM kim@neogov.com Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/20/2024 4 35:17 AM Envelope Updated Security Checked 11/20/2024 8:44:00 AM Certified Delivered Security Checked 11/20/2024 9:09:54 AM Signing Complete Security Checked 11/20/2024 9.10:16 AM Completed Security Checked 11/20/2024 9:10:16 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure `y � ljlt r . il BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.K. For Meeting of: November 19, 2024 ITEM TITLE: Resolution authorizing a contract with Governmentjobs.com, Inc., dba NEOGOV, for a payroll and benefits program SUBMITTED BY: Connie Mendoza, Director of Human Resources SUMMARY EXPLANATION: This is a three-year agreement for the NeoGov Payroll and HR Management program. NEOGOV provides an electronic service wherein all benefits and payroll are processed. The City currently uses other NeoGov programs that integrate with these modules which will increase efficiencies and allow further streamlining HR and payroll processes by consolidating employee data, benefits and payroll functions and making accessible in one place. ITEM BUDGETED: Yes STRATEGIC PRIORITY 24-25: A Resilient Yakima RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Res-NEOGOV Contract (1).docx Agreement_NEOGOV.pdf 143