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HomeMy WebLinkAbout10/22/2024 Study Session/Executive Session 425 .., - :, i YAKIMA CITY COUNCIL MINUTES October 22, 2024 City Hall - Council Chambers - 129 N 2nd Street, Yakima, WA 5:00 PM City Council Study Session —conducted in person and remotely via Zoom. Executive Session —4:30 p.m. Executive Session regarding collective bargaining pursuant to RCW 42.30.140(4)(a) MOTION: Brown moved and Deccio seconded to adjourn to Executive Session for 30 minutes regarding collective bargaining pursuant to RCW 42.30.140(4)(a). The motion carried by unanimous vote. Present for Executive Session: Mayor Patricia Byers, Assistant Mayor Brown, and Councilmembers Reedy Berg, Janice Deccio, Rick Glenn, Danny Herrera, and Leo Roy Executive session was held at 4:32 p.m. and adjourned at 5:00 p.m. The meeting was called back to order at 5:02 p.m. 1. Roll Call Present: Mayor Patricia Byers, presiding; Assistant Mayor Matt Brown and Councilmembers Reedy Berg, Janice Deccio, Rick Glenn, Danny Herrera and Leo Roy Staff: City Manager Vicki Baker, City Attorney Sara Watkins and City Clerk Rosalinda Ibarra 2. Public Comment(allow 15 minutes) None. 3. Study Session Items A. Domestic Water Rate and Fee Study Director of Public Works Scott Schafer introduced Tage Aaker with the FCS Group who presented the City's Domestic Water Utility Rate and Fee Study for 2025-2029. The presentation is intended to inform the City Council of the proposed rate and fee adjustments that will be included in the proposed 2025-2026 Biennial Budget. Mr. Aaker provided an overview of the revenue requirement forecast and stated that utility rates should be self-supporting, and rates are set to recover the cost of providing the service. In summary, a 6.5% annual increase from 2025-2027 and 4.5% annual increase for 2028 and 2029 was identified. He also shared the ending fund balance projections and the bimonthly ready-to-serve rate schedule forecast. He noted that the October 22, 2024—Yakima City Council Meeting Minutes Page 1 of 4 426 City's connection charges were calculated in 2012 and have not changed since then. Generally, connection charges are one-time charges which can be used for capital only for citywide facilities and provide revenue for capital and include future and existing infrastructure costs. Additionally, he reported a proposed phased-in update to the domestic water installation and connection fees, which were found to be significantly under the amount to recover actual costs for labor and the cost of the meter plus the service line. B. Resolution authorizing an Interlocal Agreement with Washington Traffic Safety Commission for traffic safety emphasis patrols Yakima Police Sergeant Scott Grant briefed the Council on the proposed resolution regarding traffic safety emphasis patrols. The City Clerk read the resolution by title only. MOTION: Brown moved and Deccio seconded to adopt the resolution. The motion carried by a 6-1 roll call vote; with Glenn voting no. RESOLUTION NO. R-2024-194, A RESOLUTION authorizing the City Manager of the City of Yakima to execute an Interlocal Agreement Between the City of Yakima and the Washington Traffic Safety Commission for funding to provide traffic safety emphasis patrols. 4. Review of Proposed 2025-2026 Biennial Priority Based Budget Session A. City Administration Budget Presentation - City Council, City Manager, Economic Development, City Clerks, and Information Technology Services City Manager Vicki Baker presented an overview of the services and programs provided by the City Administration Divisions including City Council, City Manager, Economic Development, City Clerk's Office, and Information Technology Services. The City Council's programs consist of AWC membership, stipends, travel/training, and lobbying efforts. The City Manager programs are made up of city management and special project professional services. Economic Development programs include Arts Commission, YCDA contract, fireworks celebration, and federal lobbying efforts. The City Clerk's office provides programs related to the Public Records Act, Open Public Meetings Act, Records Management, elections, and LEOFF 1 Pension boards for Police and Fire retirees. The Information Technology Services Division supports infrastructure/security programs, GIS, application development, computer operations, and application development and ongoing support. B. Human Resources Department Budget Presentation Director of Human Resources Connie Mendoza presented an overview of the services and costs associated with the Human Resources Division budget which includes programs related to personnel administration, payroll administration, Civil Service (for Police, Fire, and Charter employees), employee health benefit administration, MiCare Clinic services, Employee Assistance Program (EAP) and employee wellness programs, unemployment compensation and worker's compensation programs. October 22, 2024 —Yakima City Council Meeting Minutes Page 2 of 4 427 C. Community Relations Budget Presentation Communication and Public Affairs Manager Randy Beehler presented an overview of the Community Relations Division budget. The primary programs and services provided include management and administration of the City's communication initiatives, operation of two cable television channels, administration of cable and telecommunications franchises, and public affairs initiatives. Mr. Beehler noted that revenues from franchise fees and public education government (PEG) fees have covered these expenses; however, these revenues have decreased, and revenues may no longer adequately fund these activities in the foreseeable future. D. Airport Budget Presentation Yakima Air Terminal Director Robert Hodgman presented a budget overview of the airport operations including general aviation for business and commercial passenger service. Mr. Hodgman shared data about the positive economic impact on cities near an airport. He noted that the Yakima Air Terminal is primarily funded by grants through the Federal Aviation Administration and Washington State Department of Transportation Aviation which cover expenses related to the airfield, air terminal, and airport administration. Revenue sources consist of land and facility leases, airport parking, advertising, landing fees, and grants. E. Fleet and Facilities Budget Presentation Fleet and Facilities Manager Kerry Jones presented a budget overview of the equipment rental and building maintenance services including fuel management, storage and distribution. Fleet maintenance acquisition and capital replacement do not include Police and Fire vehicles. Fleet recently began purchasing police and fire equipment but does not provide maintenance to them. Responsibilities also include rehabilitation, maintenance, and custodial services for City Hall, Public Works Complex, Henry Beauchamp Jr. Community Center (HBCC), Yakima Public Affairs (YPAC) building, MiCare Clinic, and the former Bank of America building. F. Wastewater/Stormwater Budget Presentation Wastewater Manager Mike Price presented a budget overview of the Wastewater and Stormwater divisions. Mr. Price noted that these two divisions are supported by an enterprise fund that generates revenues through rates based on the cost of providing services. He also highlighted division accomplishments and current and future challenges. Staff shared the recommended wastewater rate increases for various charges to keep pace with inflating operating and maintenance expenses and comply with capital program requirements of maintaining adequate fund balances. Staff also proposed a 7% annual increase to the stormwater fee. G. Water/Irrigation Division Budget Presentation Water/Irrigation Manager Mike Shane presented a budget overview of the services and costs provided by the Water and Irrigation Division including water distribution, water treatment, and maintenance for irrigation distribution and operations. In addition to October 22, 2024—Yakima City Council Meeting Minutes Page 3 of 4 428 recent accomplishments and proposed water and irrigation capital projects, Mr. Shane shared recommended water rate increases through 2029 to support annual operating and maintenance costs, debt service, and capital program expenditures. H. Finance Department Budget Presentation - Finance, Purchasing, and Utilities Divisions Director of Finance and Budget Viren Mayani and Financial Services Manager Kimberly Domine presented a budget overview of the Finance Division programs and services consisting of producing a balanced budget, the Annual Comprehensive Financial Report, accounts payable, grants, debt management, cash and investments, capital management, and administrative support. Finance Manager Kimberly Domine presented budgetary information regarding programs offered through the Purchasing Division including purchase of goods and services, compliance for Certificates of Insurance, P-card program, surplus disposition, and purchasing policy and procedures. Ms. Domine also shared the current year's statistics. Utility Services Manager Anabel Chavez presented an overview of services and costs associated with the Utility Services Division which are comprised of utility meter services, account billing and receivables, downtown parking permits, the Enterprise Resource Planning software, administrative functions and customer service. 5. Adjournment MOTION: Brown moved and Deccio seconded to adjourn to the next City Council study session on October 29, 2024, at 5:00 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote. The meeting adjourned at 9:44 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL EMBER DATE COUNCIL MEMBER DATE • L- y L,K,I MA' ATTEST: • h� C I ,00 r.l ,._ � ,a. Ih �.:• � ; CITY CLERK 1,,ty "' ��: MAYO, h,`HING October 22, 2024—Yakima City Council Meeting Minutes Page 4 of 4