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Home My WebLink About03/15/2016 10 Budget Amendment and AppropriationsBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 10. For Meeting of: March 15, 2016 ITEM TITLE: Ordinance Amending the 2016 Budget for 2015 Year - End Encumbrances (First Reading) SUBMITTED BY: Cindy Epperson, Director of Finance and Budget SUMMARY EXPLANATION: Attached is an Ordinance amending the 2016 Budget to provide appropriations for encumbrances outstanding at the close of the 2015 Fiscal year. Encumbrances represent orders (included in 2015 Budget appropriations) for materials which had been authorized but not yet received, or for services authorized but not yet completed, as of December 31, 2015. Therefore, appropriations from Unencumbered Fund Balances are required to move forward the budget for payment when the materials are received or services completed. The total encumbrance for all funds is $2,782,804 as follows: General Fund (reimbursable) $51,775 Neighborhood Development (HUD Grants) $1,917 693 Parks Capital - Carry Forward $255,049 All other funds $558,287 Note: Neighborhood Development typically has a large encumbrance because this annual budget is set based on "new" federal Community Development Block Grant (CDBG) and HOME grant awards. Amounts obligated, but not yet spent at the end of each year, are carried forward into the next year through the encumbrance ordinance. In some instances, the appropriations will be funded by approved grants (i.e. Neighborhood Development Block and Trolley Grants, etc.). Additional revenues in this ordinance total $1,987,277. In all other instances, the appropriations will be funded by reserves in their respective funds. Since General Fund was overspent in total, the only item included is for projects in Utility Billing, which will be reimbursed entirely by the utilities, so that General Fund is balanced with no net use of reserves. This is an annual year-end accounting requirement. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL: ,- Interim City Manager STAFF RECOMMENDATION: Read Ordinance by title only at the March 15, 2016 meeting. Pass Ordinance after the second reading at the April 5, 2016 meeting. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description DI 2016 IE::::irncuirnoltrr<Airncaa G' �irdiirn<Airnc ScIh€:dulle 1. 2016 IE::::irncuirmoltrir<Airncaa Oirdliirnairnce Upload Date 3/8/2016 3/8/2016 Type Ordiirna nce Ordiirna nce AN ORDINANCE ORDINANCE NO. 2016 - amending the 2016 budget for the City of Yakima; and making appropriations for 2015 Year -End Encumbrances from Unappropriated Fund Balances within various Funds for expenditure during 2016. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2016 in various amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 2016 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2016, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this day of , 2016 ATTEST: Sonya Claar Tee, City Clerk First Reading: Publication Date: Effective Date: Avina Gutierrez, Mayor Cepperson 3/8/2016 City of Yakima 2016 Encumbrance Ordinance Schedule 1 Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT Amount Fund Total DESCRIPTION GENERAL FUND Utilities Cust Svc. 001-6514800 001-6514100 Total General Fund General Fund Revenue 001-8954902 Net General Fund Office of Neighborhood Dev. 124 2414820 124 2414820 124 2414820 ONDS Revenue 124 8953102 124 8953104 ONDS Net Public Safety Communications 151-3434800 $ 35,000 Office Improvements/Remodel $ 16,775 $ 51,775 Back Haul Charges For AMI $ 51,775 $ 51,775 Customer Service Interfund Charge $ (0) $ 307,779 $ 1,001,396 $ 608,518 $ $ 307,779 $ 1,609,914 $ $ Carryover Grant programs CDBG Single Family Housing Rehab HOME -Single Family New Const. HOME-CHDO 1,917,693 CDBG Prior Year Grants HOME Prior Year Grants 1,917,693 $ 7,226 Radio Module $ 7,226 Trolley 162-2066500 $ 17,809 Revenue -162 8953445 $ 17,809 Trolley Net $ Trolley Parking Lot Improvement project Balance of State Grant Front Street PBIA 163 2074910 $ 3,779 $ 3,779 Front Street projects Page 1 of 2 cje 3/8/2016 City of Yakima 2016 Encumbrance Ordinance Schedule 1 Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT Amount Fund Total DESCRIPTION Parks Capital Improvement 331-5436300 331-5436500 Engineering & Utilities 342-7146200 $ 114,463 $ 140,586 $ 11,500 Milroy Park Restroom Randall Park Restroom $ 255,049 $ 11,500 City Hall Door Upgrades Transit Capital 464-4676441 $ 129,869 Replace 3 Vanpool Vehicles 464-4516470 $ 29,236 Rebuild Transit Engine ER7160 $ 159,105 Refuse 4714723500 $ 27,327 Water Capital 477-7736534 Risk Management 515-6694100 Equipment Rental & Replace. 551-5596440 Public Works 560-4934800 Total All Funds $ 27,327 Replenish Cart Inventory $ 207,738 HDR Engineering --Water System Plan $ 207,738 $ 50,313 Replace Thermo -Lay patch truck body $ 50,313 $ 60,234 2016 Ford F-550 Flatbed $ 60,234 $ 13,257 Reznor Gas Fired Heater in Bus Wash $ 13,257 Expenditures $ 2,782,804 Revenues $ 1,987,277 Net -All City $ 795,527 Page 2 of 2 cje 3/8/2016