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HomeMy WebLinkAbout03/15/2016 05A Draft Council Meeting Minutes ApprovalBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 5.A. For Meeting of: March 15, 2016 ITEM TITLE: Approval of the minutes from the February 2, 16 and March 1, 2016, City Council Business meetings; February 8, 2016, City Council Retreat; and February 17 and 23, 2016, City Council Study Sessions SUBMITTED BY: Sonya Clear Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: Interim City Manager STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date [1 2...2..16 3/7/2016 [1 2...16-16 3/8/2016 D 34.16 3/82016 [1 2-8-16 retreat 3/7/2016 [1 2-17-16 study session :3/7/2016 [1 2..23-16 study session 37/2016 Type Cover IMeIrro() G:';ovelr IMeIrro() G:';ovelr IMeIrro() G:';ovelr IMeIrro() G:';ovelr IMeIrro() Cover IMeIrro() 6'11111111u YAKIMACITY COUNCIL February 2, 2016 City Hall -- Council Chambers 6 p.m. Business Meeting BUSINESS MEETING 1. Roll Call Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover Staff: Interim City Manager Cutter, Acting City Attorney Kunkler and City Clerk Claar Tee Absent: Council Member Carmen Mendez (excused) 2. Pledge of Allegiance Mayor Guti he ' Ilegia 3. Open Dis A. Central Washington State Fair - 2015 4th quarter report Greg Stewart, President and General Manager of the State Fair Park, expressed his appreciation on behalf of their board and staff for the support from the City. Greg Lybeck, Assistant General Manager of the Central Washington State Fair Association and State Fair Park, reviewed the report included in the Council packet. 4. Council Reports None. 5. Consent Agenda Mayor Gutierrez referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Coffey moved and Adkison seconded to approve the consent agenda. The motion carried by unanimous vote, Mendez absent. A. Approval of the minutes from the January 5 and 19, 2016, City Council Business meetings; and January 5 and 12, 2016, Special Council meetings Page 1 of 5 B. Project Completion and Contract Acceptance for Columbia Asphalt & Gravel, Inc. - ProjectAT2379 & 2381 - 2014 Citywide Street Resurfacing (Standard Motion V -B -Accept the project and approve) C. Project Completion and Contract Acceptance for Schneider Water Services - Project AC2350 Kissel Park well pump and motor for domestic water well (Standard Motion V -B -Accept the project and approve) D. Resolution authorizing a contract with Yakima County (East Valley) Fire District #4 for dispatch and alarm service RESOLUTION NO. R-2016-015, A RESOLUTION Authorizing the City Manager to execute a Fire Communications Services Contract between the City of Yakima and Yakima County Fire Protection District 4, hereinafter known as "District." E. Resolution authorizing a Seventh Amendment to 911 Support Services Agreement with Yakima County RESOLUTION NO. R -2016-016,A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute a Seventh Amendment to the "911 Support Services Agreement" with Yakima County for the provision of 911 services that extends the term of the Agreement to December 31, 2016. F. Mountain Rescue raining program RESOLUT onzing the ity Manager to execute an agreem twit ntr Wash to ount. R cue (CWMR non-profit corporatio , • • - the n. heast p. . n of Fra i ark for its an al two day rope training program. G. Resolution authorizing an application to the Yakima County "Supporting Investments in Economic Development" Program, (SI ED) for the street frontage improvements of the Yakima Sports Complex project RESOLUTION NO. R-2016-018, A RESOLUTION authorizing the City Manager to apply for funding, accept the funds if offered and execute the necessary agreement for $900,000 in a grant and a $900,000 loan from the Yakima County SI ED Board to contribute funds for the engineering, design and reconstruction of certain streets and utilities necessary to support the Yakima Sports Complex, H. Ordinance relating to the Yakima Arts Commission; amending Section 1.36.040 of the Yakima Municipal Code regarding meetings, officers, records and quorum ORDINANCE NO. 2016-001, AN ORDINANCE relating to the Yakima Arts Commission; amending Section 1.36.040 of the Yakima Municipal Code regarding meetings, officers, records and quorum. 6. Audience Participation Walt Ranta, City resident, distributed information supporting neighborhood committees and highlighted examples of accomplishments of the Barge -Chestnut Neighborhood Page 2 of 5 Association in working with the City of Yakima to make a stronger community. He noted they have a voluntary assessment program to help fund their website and work with National Night Out and other issues. Rob Leaming, non-resident, spoke in favor of community gardens and recycling programs. He noted there is a great community garden program called "plant a seed, pick a weed and take what you need." Jedidiah Haney, Tukwila, Washington, spoke in favor of overturning the cannabis ban and noted how it can change lives. Sandy Belzer, City resident spoke in favor of medical cannabis. Paul Tabayoyon, City resident, stated there is a stormwater drainage control issue causing flooding at his house. He said he is having trouble finding help at the City for this issue, which the County turned over to the City in their Ordinance No. 4-2015 involving dissolving drainage improvement districts (DID's). Council Member Coffey reported the City did not accept the DI D's and believes this is a County issue. Acting City Attorney Kunkler noted he is researching the issue. Walt Ranta, City resident, suggested ideas for the new Council members for a smooth council meeting process and noted their positions are similar to a School Board, wherein they are policy makers and hire a City Manager who is trained to run the city. Thomas M them a wo Paris Thor ers and wished ng the canna U ban. CITY MANAGER REPORTS 7. Resolution authorizing an agreement with Yakima Southwest Rotary Club for development of a new basketball court in Randall Park Parks and Recreation Manager Wilkinson briefed Council on the agreement, noting the new courts will offer six baskets instead of two. Under the agreement, the City would be responsible for maintenance and repair of the court after the project is completed. Bill Gilmore, President of the SW Rotary Club, stated they are excited to partner with the City and help replace the basketball court at Randall Park, the second most used park in the City. Council Member Adkison noted the City wouldn't have all the improvements to City parks without the help of Rotary and Kiwanis clubs and expressed her gratitude to them. The City Clerk read the resolution by title only. RESOLUTION NO. R-2016-019, A RESOLUTION authorizing the City Manager to execute an agreement with the Yakima Southwest Rotary Club for development of a new basketball court in Randall Park. MOTION: Adkison moved and Coffey seconded to adopt the resolution. The motion Page 3 of 5 carried by unanimous vote, Mendez absent. 8. Resolution to forego the formal Comprehensive Plan Amendment process through 2017 Senior Planner Valerie Smith briefed Council on the process. She stated there will still be public hearings on the plan and those who want to submit amendments can do so through an informal process that won't require filing fees. The City Clerk read the resolution by title only. RESOLUTION NO. R-2016-020, ARESOLUTION authorizing the City's Planning Division staff and Yakima Planning Commission to implement a process to accept individual citizen requests for consideration in the Comprehensive Plan Update Program to be completed in June of 2017; pursuant to the Washington State Growth Management Act (GMA) RCW 36.70A.130 & RCW 36.70A.140. MOTION: Adkison moved and Cousens seconded to adopt the resolution. The motion carried by unanimous vote, Mendez absent. 9. Resolution authorizing an engineering and consulting services agreement with CDM Smith, Inc. for engineering and consulting services associated with the 2017 Wastewater Facility Plan update and Solids Handling Plan, not to exceed $514,210 Interim City several Co opportunit questions 10. Other Bu oved this m fro .'•i •i i-agendaas stion this c • - •t had the full oun be to meet with regarding any Council Member Coffey noted she lost two husbands to cancer and believes cannabis can help. MOTION: Coffey moved and Cousens seconded to bring back a resolution to overturn the ban on the sale and growing of marijuana in the City of Yakima. The motion carried by a 4-2 vote with Adkison and Lover voting no, Mendez absent. Council Member Coffey recognized Council Member Mendez is absent and understands she would like to be involved in the discussion on this topic, which is why this will be on the next agenda. Interim City Manager Cutter asked for Council direction on the following topics: 1) Is it the intention of Council to have a study session or a public meeting with public comment on the Plaza? Mayor Gutierrez confirmed she would like to see it open for comment as that was her intent. Council Member Cousens noted she would like to see equal opportunity for both sides, especially those that own property next to the site. It was Council consensus to have a public meeting. 2) The Trolley group would like to present their business plan to the City Council, which could be combined in a study session regarding emergency management on April 12. This was agreed to by Council. Page 4 of 5 3) Mr. Cutter stated he would like to schedule a study session with Council in the near future on the budget. Council agreed. 4) Mr. Cutter noted Council members will meet individually with Mr. Prothman next week regarding the City Manager selection process and what attributes they are looking for in a candidate. He asked if they would like public input at this time, although he feels that would be premature. Mayor Gutierrez stated she would like public input later in the process. Council agreed. 11. Adjournment MOTION: Lover moved and Adkison seconded to adjourn to a Council Retreat on February 9, 2016, at 9 a.m. at the Yakima Training Annex, 421 E. Chestnut Avenue, Yakima, WA. The motion carried by unanimous vote, Mendez absent. The meeting adjourned at 7:18 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: COUNCIL MEMBER DATE DRAFT DATE CITY CLERK MAYOR Page 5 of 5 YAKIMACITY COUNCIL CITY COUNCIL RETREAT February 8, 2016 Yakima Training Annex, 421 E. Chestnut Avenue 9 a.m. 1. Roll Call Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez (arrived at 9:30 a.m.), Bill Lover, and Carmen Mendez Staff: Interim City Manager Cutter, Communications and Public Affairs Director Beehler, Assistant to the City Manager Price and City Clerk Claar Tee Facilitator: Bill Chiat 2. 2016 Strategic Pri Mayor Gutierrez c Consultant Chiat b fed cil his • ing C , Boards and hers how to govern m together. They dis . . eader ip ele, strategi i ri ities, what th are proud of in our City, and their roles as elected leaders. Mr. Chiat asked them to envision what they would like to accomplish in the next two years. The top five accomplishments described were: 1) East side pool / monitoring park improvements for equitable distribution based on need 2) Continued crime reduction 3) Utilize state funding to complete streets/sidewalks for safe routes to school -- especially elementary schools 4) Model for downtown incubator—to assist entrepreneurs during their first three years / diverse business opportunities / more manufacturing 5) Addressing homelessness / tiny homes and villages / affordable housing Mr. Chiat and Council discussed how districts need to work together and not compete against each other. He noted how the Council can utilize committees to get the end results wanted and the need to assess barriers for unintended consequences. It was Council consensus to schedule a study session in the near future regarding Boards & Commissions. 3. Boards & Commissions This item was postponed. Page 1 of 2 4. Adjournment MOTION: Mendez moved and Cousens seconded to adjourn to the next Council Business Meeting on February 16, 2016, at 5:30 p.m. for Executive Session and Business meeting at 6 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote. The meeting adjourned at 3:53 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: COUNCIL MEMBER DATE COUNCIL MEMBER DATE CITY CLERK MAYOR DRAFT Page 2 of 2 6'11111111u YAKIMACITY COUNCIL February 16, 2016 City Hall -- Council Chambers 5:30 - 6 p.m. Executive Session; 6 p.m. Business Meeting; 6:30 p.m. Public Hearings EXECUTIVE SESSION 1. Executive Session regarding pending litigation Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover, and Carmen Mendez Executive Session was held and adjourned at 6 p.m. BUSINESS MEETING 1. Roll Call Council: Members Mendez Mayor Holly usens, Council Bill L r, and Carmen Staff: I nterim ity Manager Cutter, cting City Attorney Kunkler and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Gutierrez led the Pledge of Allegiance. 3. Open Discussions for the Good of the Order A. Proclamations Arbor Day proclamation Mayor Gutierrez proclaimed the third Saturday in April as Arbor Day and Jheri Ketcham accepted the proclamation. B. Presentations / Recognitions / Introductions Recognition of 30 Years of Service for Fire Captain Rocky Willette and Fire Lieutenant Hans Solie, and 25 years of Service for Fire Captain Bruce Drollinger Chief Stewart recognized Fire Captain Rocky Willette and Fire Lieutenant Hans Solie for 30 years of service and Bruce Drollinger for 25 years of service. 4. Council Reports Page 1 of 6 A. Memorandum re: Olympia visit of Mayor Gutierrez and Councilmember Gutierrez Mayor Gutierrez reported she and Council Member D. Gutierrez visited Olympia for the Association of Washington Cities ("AWC") City Action Days conference and met with Yakima Valley legislators, Governor Jay Inslee, and other local and state elected officials. 5. Consent Agenda Mayor Gutierrez referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Coffey moved and Lover seconded to approve the consent agenda. The motion carried by unanimous vote. A. 4th Quarter 2015 Capital Improvement Projects Report B. 4th Quarter 2015 Accounts Receivable Status Report C. 4th Quarter 2015 Treasury Report D. prov- :y n o • urse ;; s for period an , 2016 through E. au rizing 1 rgove e al Cooperati Purchasing ent wi PEPP , -ntral Su • anna Interme ate Unit and to take such actions as are necessary to register the City of Yakima as a participating public agency with PEPPM RESOLUTION NO. R-2016-021, ARESOLUTION authorizing and directing the City Manager of the City of Yakima to take such actions as are necessary to register the City of Yakima as a participating public agency with PEPPM Purchasing Cooperative. F. Resolution authorizing the execution of an Intergovernmetal Cooperative Purchasing Agreement with the City of Kent Fire Department RESOLUTION NO. R-2016-022, ARESOLUTION authorizing the execution of an Intergovernmental Cooperative Purchasing Agreement with the City of Kent Fire Department. G. Resolution authorizing a third party integrated software agreement with Invoice Cloud and Sage Solutions for Merchant Services payment processing RESOLUTION NO. R-2016-023, ARESOLUTION authorizing the Interim City Manager of the City of Yakima to execute agreements with Invoice Cloud and Sage Solutions. H. Resolution authorizing a contract with Absco Solutions for Yakima Municipal Jail Security Renovation Project as authorized through Washington Learning Source Page 2 of 6 RESOLUTION NO. 2016-024, A RESOLUTION authorizing the City Manager to execute Contract Documents with Absco Solutions for Yakima Municipal Jail Security Renovation Project as authorized through Washington Learning Source (WSL) Contract No. WLS258. Resolution authorizing a Memorandum of Understanding with Eastern Washington Phase!! Permittees to collaborate on the permit requirement concerning Effectiveness Studies RESOLUTION NO. R-2016-025, A RESOLUTION authorizing the City Manager to execute a Memorandum of Understanding constituting an interlocal agreement among Eastern Washington Phase!! Municipal Stormwater Permittees to collaborate to perform Best Management Practices for such permit. 6. Audience Participation Randie Gottlieb, City resident, spoke as Executive Director of Unity Works Foundation and asked for funding from the City of Yakima for matching funds or to sponsor a future conference for their non-profit educational organization. She invited Council members to attend their spring conference on May 24. Luz Gutierrez, City resident, thanked Council for letting people know in advance of the Cinco De Mayo event in downtown Yakima on May 7-8, 2016, and encouraged Council members to attend. Joey Anderson, City resident, complained about RecordTrac no longer being on the website an r...i.. ' Co there 35 pe the City. 7. First public Report (C nnual Performance Evaluation Archie Matthews, ONDS Manager, briefed Council on the hearing. Mayor Gutierrez opened the public hearing and, with no one coming forward to speak, closed the hearing. Mr. Matthews reported no Council action is needed at this time, and a second public hearing will be held in March, 2016. 8. Public hearing and resolution to amend the 2016 through 2021 Six-year Transportation Improvement Program Chief Engineer Sheffield briefed Council the issue. Mayor Gutierrez opened the public hearing. Susan Fairbrook Paolella, non-resident, spoke as a representative of the William O. Douglas (WOD) Trail Foundation, and requested Council study further alternatives regarding the Lower Cowiche Creek portion of the WOD trail instead of approving the item in the report. Phil Lamb, non-resident, referred to the Lower Cowiche Creek portion of the WOD Page 3 of 6 trail item and feels there needs to be further clarification on this issue. Margaret Newman, Executive Director of Mid -Columbia Fisheries, stated they serve five counties in Washington with projects improving salmon and fish habitat in general. They have been working with the City for several years and approve of the Lower Cowiche Creek portion of the WOD trail project. Mayor Gutierrez closed the public hearing.Chief Engineer Sheffield stated the Lower Cowiche Creek portion of the WOD trail on this list is for $200,000 in design funds and if not approved, there will be no funding to continue the design plan. He believes they have a design that will work for both pedestrians and fish. The City Clerk read the resolution by title only. RESOLUTION NO. 2016-026, A RESOLUTION to amend the Six-year Transportation Program (TIP) for the period of 2016 through 2021 to include projects affecting the City's Transportation Plan. MOTION: Lover moved and D. Gutierrez seconded to adopt the resolution and accept the plan as written, with the exception of item #53, and let them mitigate that issue. The motion carried by a 6-1 vote, Adkison voting no. CITY MANAGER REPORTS 9. 2015 Year -gic 'toring ' sorts Interim Cit the 10. Resolution • •o re ntion . a empt .tof Municipal nds and authorizing the City Ma -. • exe . e a lett- : upport Cindy Epperson, Director of Finance and Budget, briefed Council on the issue. The City Clerk read the resolution by title only. RESOLUTION NO. R-2016-027, A RESOLUTION supporting retention of tax exempt status of municipal bonds and authorizing the City Manager to execute letter of support. MOTION: Adkison moved and Coffey seconded to adopt the resolution. The motion carried by unanimous vote. 11. Resolution authorizing an engineering and consulting services agreement with CDM Smith, Inc. for engineering and consulting services associated with the 2017 Wastewater Facility Plan update and Solids Handling Plan, not to exceed $514,210 Interim City Manager Cutter briefed Council on the report. The City Clerk read the resolution by title only. A RESOLUTION authorizing the City Manager to execute the attached and incorporated engineering and consulting services agreement with CDM Smith, Inc. for engineering and consulting services associated with the 2017 Wastewater Facility Plan Update and Solids Handling Plan, not to exceed $514,210. Page 4 of 6 MOTION: Coffey moved and Adkison seconded to adopt the resolution. The motion failed by a 4-3 vote with Cousens, D. Gutierrez, A. Gutierrez and Lover voting no. Council Member Coffey asked what would happen since this did not pass. Interim City Manager Cutter stated they will need to begin the process again. Council Member Coffey noted Council members have had over three weeks to address any issues and they are there to set policy, not manage the directors. 12. Resolution declaring intent to lift ban on recreational and medical marijuana production, processing and retailing, and directing the Planning Commission to develop land use regulations pertaining to locations and regulation of such uses Interim City Manager Cutter briefed Council on the resolution. MOTION: Coffey moved and Adkison seconded to postpone this item to the regular Council meeting of May 17, 2016. The motion carried by a 5-2 vote, with Cousens and Lover voting no. Council Member Coffey and Assistant Mayor Cousens spoke in favor of removing the ban on marijuana. Al Marquez, City resident, spoke against marijuana. The follow! - spy •ort of oving resident; A , Sylin. a resid: t; JeHan resident; hael PI. -, -nt; J -n, resident; J resident; a - -y : swell, sident. Tukwilla res went; P )n -resident; : Brian Platte, City nt; David Rand, non - s Thorp, City ul Tabayoyon, City MOTION: Coffey moved and A. Gutierrez seconded to direct the Planning Commission to begin consideration of recommended zoning regulations regarding location and related controls associated with the sale, production, and processing of marijuana within the City and to bring those recommendations back for Council consideration. The motion failed by a 4-3 vote, with Adkison, D. Gutierrez, Lover and Mendez voting no. 13. Other Business None. 14. Adjournment Motion: Coffey moved and Lover seconded to adjourn to a Council Study Session on February 17, 2016, at 10 a.m. in the Council Chambers at City Hall. The motion carried by unanimous vote. The meeting adjourned at 8:03 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE Page 5 of 6 ATTEST: COUNCIL MEMBER DATE CITY CLERK MAYOR DRAFT Page 6 of 6 YAKIMACITY COUNCIL STUDY SESSION February 17, 2016 City Hall -- Council Chambers 10:00 a.m. 1. Roll Call Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover, and Carmen Mendez Staff: Interim City Manager Cutter, Acting City Attorney Kunkler and City Clerk Clear Tee 2. Strategic Priorities and City Council Boards and Commissions Council discussed 2016 Strategic Priorities as related to their Council Strategic Committees. After discussio oun ' esus to in thes: Economic Development, .�.� y . . Partn ship to el mate the Bui Environment Committee. MOTION: Coff r." an ous - IcondeWo ove the coittee assignments rom the Bui nvironment Comm! ee to the Economic Development Committee and the board appointed assignments to the Board appointment Partnership priority. The motion carried by unanimous vote. MOTION: Coffey moved and A. Gutierrez seconded to make Neighborhood Partnerships a Strategic Priority Committee. The motion carried by unanimous vote. Interim City Manager reiterated the new Strategic Priorities as Public Safety, Economic Development; Partnerships and Neighborhood Partnerships. MOTION: Coffey moved and Cousens seconded to adopt and accept the strategic priorities as listed by Interim City Manager Cutter. The motion carried by unanimous vote. It was Council consensus to move the Neighborhood Development committee assignment from the former Built Environment Committee to the Neighborhood Partnerships and the N. 1st Street oversight assignment to the Economic Development Committee. MOTION: D. Gutierrez moved and Cousens seconded to move the Transportation Committee assignment to Neighborhood Partnerships. The motion carried by unanimous vote. Council Member Lover suggested the Intergovernmental assignment not be assigned to a specific committee but instead have this issue go through the Mayor, Assistant Mayor and City Manager on a case-by-case basis and then decide which committee it should be referred to. MOTION: Lover moved and Coffey seconded that the Intergovernmental Committee assignment does not come under any priority now, it will come under the Mayor, Assistant Mayor responsibility with the City Manager. Acting City Attorney Kunkler stated it could be an ad hoc committee appointed by the Council. The motion carried by unanimous vote. It was Council consensus that the Downtown, Mill Site Oversight, and Airport Committee assignments remain under the Economic Development Committee; and that the Police/Fire and Gang Free Initiative Committee assignments remain under the Public Safety Committee. Council asked Interim City Manager Cutter to follow up on several committees that may be defunct or do not require a Council representative including Stormwater, Yakima Community Foundation, Homeless Network, Emergency Management and the Yakima County Gang Commission. MOTION: D. Gutierrez moved and Coffey seconded to move the Homeless Network board appointment under the Neighborhood Partnership Committee. The motion carried by unanimous vote. It was Council c Partnership Co mmie board assiments under the MOTION: D. G - - ov: and ns se+ cid to move t TRANS -action board appointmen to the conomic Developmen ommittee. e motion carried by unanimous vote. MOTION: Coffey moved and Lover seconded to move the Planning Commission board appointment to the Economic Development Committee. The motion carried by unanimous vote. MOTION: Coffey moved and Lover seconded to move the Public Facilities District board appointment to the Economic Development Committee. The motion carried by unanimous vote. MOTION: Coffey moved and Mendez seconded to move the Hotel /Motel Commission and Lodging Tax board appointment to the Economic Development Committee. The motion carried by unanimous vote. MOTION: D. Gutierrez moved and Coffey seconded to move the Yakima Regional Clean Air and Yakima River Basin board appointments to the Partnerships Committee. The motion carried by unanimous vote. It was Council consensus that the Arts Commission board appointment remain under the Partnership Committee. MOTION: D. Gutierrez moved and Coffey seconded to move the Historic Preservation Commission board appointment to the Neighborhood Partnership Committee. The motion carried by unanimous vote. It was Council consensus to keep the Harman Center board appointment under the Partnership Committee. MOTION: Mendez moved and Coffey seconded to move the Capitol Theatre and Sports Commission board appointments to the Economic Development Committee. The motion carried by unanimous vote. It was Council consensus to keep the Sister City, Fish and Wildlife Board, Greenway Board, YVCOG, Emergency Management, and the Yakima Nation under the Partnership Committee, and to move the Parks and Recreation board appointment to the Neighborhood Partnership Committee. Mayor Gutierrez reviewed the newly created Neighborhood Committee with Neighborhood Development, Transportation, Homeless Network, the Historic Preservation and the Parks and Recreation all under this Committee. Council Member Coffey suggested that any boards that receive City funding should not have a voting Council member, but an ex -officio Council member. MOTION: Coffed th i not be voting members on ,boa th. . fun fro he City, wit he exception of those otherwi autho a her .. arri -1 vo Lover voting no. Mayor Gutierre -- •un. memb, ich twittees they uld like to be on. After further Council discussion, the following committee appointments were made: Economic Development: Coffey, A. Gutierrez, Cousins and Adkison as the alternate Neighborhood Partnership: A. Gutierrez, Mendez, D. Gutierrez and Cousens as the alternate Public Safety: D. Gutierrez, Mendez, Coffey and Lover as the alternate Partnership: Adkison, Lover, Cousens and A. Gutierrez as the alternate MOTION: Lover moved and Mendez seconded that each committee meet and decide who fills the board appointments under their committee. The motion carried by a 6-1 vote, Coffey voting no. Council discussed their strategic priority notes from their February 8, 2016, retreat. MOTION: D. Gutierrez moved and Coffey seconded to strike out (from the notes) "have a City Manager in place," "better relations with state and federal government to fight for local issues" and "completed downtown plaza." Motion carried by unanimous vote. MOTION: Coffey moved and Adkison seconded to not adopt these retreat notes and have a retreat in the near future to address a new strategic agenda. The motion carried by a 6-1, Lover voting no. Council discussed having a retreat and possible facilitators. Interim City Manager Cutter will bring back information on facilitators. MOTION: D. Gutierrez moved and Lover seconded to have the first official committee meetings by the end of February. The motion carried by a 6-1 vote, Coffey voting no. Council Member Coffey noted she will be gone. Council Member D. Gutierrez stated her intention was that by the next business meeting there would be something to report. 3. Audience Comments (allow 15 minutes) None. 4. Adjournment Motion: D. Gutierrez moved and Adkison seconded to adjourn to a Council Study Session on February 23, 2016, at 10 a.m. at City Hall. The motion carried by unanimous vote. The meeting adjourned at 11:50 a.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: COUNCIL MEMBER DATE RAFITRDATE CITY CLERK MAYOR YAKIMACITY COUNCIL STUDY SESSION February 23, 2016 City Hall -- Council Chambers 10:00 a.m. 1. Roll Call Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover, and Carmen Mendez Staff: Interim City Manager Cutter, Acting City Attorney Kunkler and City Clerk Clear Tee Absent: Council Members Maureen Adkison (excused) and Kathy Coffey (excused) 2. Comprehensive Plan and Transportation Plan Update with Planning Commission Joan Davenpo is a joint meetin are Bill Cook, Al Grueter with Be d this portion moose rr Ms. Davenp po Group. f the Study Session mbers in attendance introduced Lisa Ms. Grueter presented a PowerPoint on the Comprehensive Plan Update. Mayor Gutierrez asked if this information is being shared on social media. Senior Planner Valerie Smith noted it is on Facebook, the City's website, and in press releases and news releases, in addition to a survey. Council Member Mendez asked if the County's indicators were utilized. Ms. Grueter stated they will be looking at that information. Patrick Lynch with the Transpo Group continued with the PowerPoint presentation on the Transportation Plan Update. Council members asked about freight mobility when entering freeways/highways and about commercial trucks utilizing neighborhood roads. Mr. Lynch noted this is a comprehensive plan and they are unable to track every kind of truck movement throughout the City. Their main focus is on freight corridors. Designated truck routes can be established with regulations to assist with neighborhood issues, which the Police and Code departments can enforce. Michael Houston with Transpo noted the Washington State Transportation Plan tracks tonnage of freight vehicles. He stated they not only look at vehicle movement but also bicycle and pedestrian routes. Community Development Director Davenport stated they are also looking at ADA issues with existing sidewalks and identifying areas with no ADA ramps, broken or damaged ramps and ramps that are in good condition. Council will be provided a prioritized list of those that do not meet the standards. Senior Planner Smith gave an overview of the public meeting scheduled for that evening on the Comprehensive Plan and Transportation Plan Update. 3. 2016 Five -Year Financial Plan Cindy Epperson, Director of Finance and Budget, briefed Council on the Five -Year Plan. She reported the prior Five -Year Financial Plan was adopted on April 8, 2014. However, since then, expenditures have grown beyond what was projected. Ms. Epperson stated they are projecting moderate shortfalls in 2016-2020, with expenditure estimates that do not include debt service for future projects, other than the Parks Capital projects. Interim City Manager Cutter noted he will work with staff to review the 2016 budget and identify cost containment measures to bring back for Council approval. 4. Approval of Yakima City Manager recruitment profile brochure Communications & Public Affairs Director Beehler referenced the draft brochure prepared by Prothman Inc. and stated after Council discussion, the position will be advertised at the end of the week following Council approval. MOTION: Mendez moved and D. Gutierrez seconded to approve the City Manager profile brochure with the addition of an amendment to let candidates know there is the potential for the City to create an Assistant City Manager position. The motion carried by a unanimous vote, Adkison and Coffey absent. 5. Audience Com None. 6. Adjournment AFT Motion: Lover moved and D. Gutierrez seconded to adjourn to the next Council Business Meeting on March 1, 2016, at 6 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote, Adkison and Coffey absent. The meeting adjourned at 11:57 a.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR 6'11111111u YAKIMACITY COUNCIL March 1, 2016 City Hall -- Council Chambers 6 p.m. Business Meeting BUSINESS MEETING 1. Roll Call Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members Maureen Adkison, Dulce Gutierrez, Bill Lover, and Carmen Mendez Staff: Interim City Manager Cutter, Acting City Attorney Kunkler and City Clerk Claar Tee Absent: Council Members Kathy Coffey (excused) 2. Pledge of Allegiance Mayor Guti he ' Ilegia 3. Open Dis A. WIAA proclamation FT Mayor Gutierrez proclaimed the month of March 2016 as "Washington Interscholastic Activities Association (WIAA) month. Gene Rostvold and Rich Austin accepted the proclamation. B. Presentations / Recognitions / Introductions 2015 Yakima Valley Tourism Annual Report presentation John Cooper, President & CEO of Yakima Valley Tourism, briefed Council on their 2015 annual report. 4. Council Reports None. 5. Consent Agenda Mayor Gutierrez referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. Item 9 (now 5G) was added to the consent agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are Page 1 of 5 handled under one motion without further discussion—see motion directly below.) MOTION: Adkison moved and Lover seconded to approve the consent agenda. The motion carried by a unanimous vote, Coffey absent. A. Resolution declaring rolling stock and heavy equipment surplus and authorizing their disposal RESOLUTION NO. R-2016-028, A RESOLUTION declaring surplus rolling stock and heavy equipment from the Equipment Rental Division surplus to the needs of the City of Yakima, and authorizing the City Manager to dispose of them in a manner most beneficial to the City of Yakima. B. Resolution ratifying the declaration of an emergency and authorizing the City Manager to execute the replacement of the engine for Transit Bus # 60 RESOLUTION NO. R -2016-029,A RESOLUTION ratifying the declaration of an emergency and authorizing the City Manager to execute all applicable contracts for the labor and materials for the removal, and replacement of the engine for Transit bus # 60. C. Resolution authorizing an agreement with TEM Enterprises d/b/a Xtra Airways, LLC, a Nevada Corporation, to provide chartered airline service from the Yakima Air Terminal -McAllister Field RESOLUTION NO. R-2016-030, A RESOLUTION authorizing an agreement with Tem Enterprise a Ai , a Ne • a Cor_li artered airline service frothe Ya alis ; I -Mc r Fie D. r Nati. .I Criminal History m the Wash !ton State Patrol RESOLUTION NO. R-2016-031, A RESOLUTION authorizing the City Manager of the City of Yakima to execute an Interlocal Agreement for National Criminal History Improvement Program funding between the Yakima Police Department and the Washington State Patrol E. Resolution declaring City -owned property located at 1606 E. Nob Hill Boulevard surplus to the uses and needs of the City of Yakima, authorizing disposition and approving purchase and sale agreement for sale of the property to Lawrence B. Stone, LLC RESOLUTION NO. R-2016-032, A RESOLUTION declaring the property located at 1606 East Nob Hill Boulevard, Yakima Washington, to be surplus to the uses and needs of the City of Yakima, authorizing disposition of such parcel, and approving purchase and sale agreement. F. Resolution affirming City -owned property located at 3300 W. Nob Hill Boulevard as surplus to the uses and needs of the City of Yakima, authorizing disposition and approving purchase and sale agreement for sale of the property to GESA Credit Union RESOLUTION NO. R-2016-033, A RESOLUTION affirming the property commonly known as 3300 West Nob Hill Boulevard, Yakima, Washington to be surplus to the uses and needs of the City of Yakima, and authorizing disposition of such parcel. Page 2 of 5 G. Resolution authorizing an agreement with the YWCA to continue to provide services as a Domestic Violence Victims' Advocate in accordance with the specific terms and conditions set forth in said agreement RESOLUTION NO. R-2016-034, A RESOLUTION authorizing the City Manager to execute an Agreement with the YWCA to continue to provide services as a Domestic Violence Victims' Advocate in accordance with the specific terms and conditions set forth in said Agreement. 6. Audience Participation Dana Dwinell, City resident, stated she is representing a small, yet mighty, community steering committee for the downtown central plaza. She reported Yakima Chief Hopunion has just pledged $250,000 for the plaza, which brings the donations close to $5 million dollars. She understands the Council has budget concerns and she wanted to publicly state their willingness to work with staff and Council to explore possibilities for maintenance reserves to ensure the plaza's ongoing success. Jim Scoggins, City resident, discussed what he feels are unnecessarily high refuse rates and encouraged Council members to investigate the option of privatizing the City's refuse. Council Member Lover noted he has forwarded approximately 20 different budget reduction recommendations to the Interim City Manager for review, including privatizing refuse. Phil Hoge, - ident, • • - ed Coun ' re -est Pedestrian Advisory C mi - wh ated ' - 90' u ue o e cession, staff participatioas wit ra i - . eve - om ee still exist nterim City Manager Cutter note it was r o • - City Chad Dold, _ ident, ncoura. _ ouncil icipate in SaStreets -- Complete Streets. He understands there may be grant funds available if our community participates. Ralph Strader, City resident, stated he is a member of the Bikes and Walks organization and encouraged re-establishing the Bicycle and Pedestrian Committee. He also spoke in support of the Safe Streets issue. Kris Fork, City resident, spoke against the plaza. CITY MANAGER REPORTS 7. Resolution authorizing a Facilities Rental Agreement with the Seasons Music Festival for the use of the Seasons Performance Hall to host the City of Yakima Community Diversion Program Interim City Manager Cutter stated he would like to remove this item from the agenda due to budget considerations. It was Council consensus to postpone this item. 8. Resolution authorizing a Professional Services Agreement with People for People to perform assessment and case management services for City of Yakima Community Diversion Program Interim City Manager Cutter stated he would like to remove this item from the agenda due to budget considerations. It was Council consensus to postpone this item. Page 3 of 5 9. Other Business Council Member Adkison noted at the previous Council Business meeting they voted on whether to send the marijuana issue to the Planning Commission. She believes she voted incorrectly and would like to bring the issue back. Motion: Adkison moved and Lover seconded to request adding to the next Council Business meeting to direct the Planning Commission to begin consideration recommending zoning regulations regarding location and controls associated with the sales, production and processing of marijuana within the City limits. The motion failed by a 5-1 vote, Adkison voting yes, Coffey absent. Council Member D. Gutierrez spoke in favor of the Safe Streets and Complete Streets and encouraged the City to apply for these grants. Interim City Manager Cutter will add this to the March 15, 2016, agenda. Council Member Mendez requested staff to look at solar panel grant funding in order to apply at the next grant cycle. Motion: A. Gutierrez moved and Mendez seconded to add an exploratory orad hoc committee on Ethics and a Community Integration Committee under the Neighborhood Partnership Committee. The motion carried by a 5-1 vote, Lover voting no, Coffey absent. Motion: D. the Neigh od and Community Building mmitt �• n car • • 5-1 . -, .ver v g no, Coffey absent. Council M- _ .ver - Id like - e a syst ere duties, responsibilities and limitations of council committees are defined. Motion: Lover moved and D. Gutierrez seconded to create guidelines and establish protocols for council committees. Motion carried by a 5-1 vote, Adkison voting no, Coffey absent. Council Member Lover stated this will need to go through Legal with Council review. Council Member Mendez suggested having a study session on this issue. Council Member Mendez requested City staff bring the dog breed -specific ordinance for review at the next council meeting. Motion: A. Guteirrez moved to adjourn to Executive Session for up to 30 minutes to discuss pending litigation. The motion carried by unanimous vote, Coffey absent. Executive Session was held and adjourned at 7:25 p.m. 10. Adjournment Motion: Cousens moved and D. Gutierrez seconded to adjourn to a Special City Council Meeting on March 8, 2016, at 6 p.m. at the Convention Center. The motion carried by unanimous vote, Coffey absent. The meeting adjourned at 7:25 p.m. Page 4 of 5 CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: COUNCIL MEMBER DATE COUNCIL MEMBER DATE CITY CLERK MAYOR DRAFT Page 5 of 5