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Home My WebLink About10/22/2024 04.H. Finance Department Budget Presentation - Finance, Purchasing, and Utilities Divisions i4 e+ /L44i11411IN&1— i,i i (7-A ..:>1 _) BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.H. For Meeting of: October 22, 2024 ITEM TITLE: Finance Department Budget Presentation - Finance, Purchasing, and Utilities Divisions SUBMITTED BY: *Viren Mayani, Director of Finance and Budget *Kimberly Domine, Financial Services Manager *Anabel Chavez, Utility Services Manager *Rudy Silva Ill, Purchasing Manager SUMMARY EXPLANATION: Department Managers will present the proposed 2025-2026 budgets for Finance, Purchasing, and Utility Services. ITEM BUDGETED: N/A STRATEGIC PRIORITY 24-25: A Resilient Yakima RECOMMENDATION: Review presentation ATTACHMENTS: Combined Finance Dept 25-26 budget presentations.pdf 177 Financial Services Division 25-26 Priority- Based Budget Viren Mayani, Director of Finance & Budget Kimberly Domine, Financial Services Manager 178 Ali 2025 Finance Priority - Based B Budget k,q, Th.___:_,_ Priority Level Program Name Justification of Priority Level A Safe& Healthy Yakima AU Resilient Yakima A Thriving Yakima 1 Budget Produce a balanced budget $ 499,771 Annual Comprehensive 1 Financial Report(ACFR) Prepare Financial Statements $ 589,900 1 Accounts payable Pay vendors $ 335,461 1 Grants Manage & report on grants $ 241,758 1 Debt Management Manage & report on debt for large capital projects $ 80,174 1 Cash & Investments Monitor& manage cash& investments $ 143,293 1 Capital Management Ensure compliance of capital asset management $ 177,282 179 Ali 2026 F . N i nanceIDriori t - Based Er Budget Vde Priority Level Program Name Justification of Priority Level A Safe& Healthy Yakima A Resilient Yakima A Thriving Yakima 1 Budget Produce a balanced budget $ 529,856 Annual Comprehensive 1 Financial Report(ACFR) Prepare Financial Statements $ 621,516 1 Accounts payable Pay vendors $ 358,496 1 Grants Manage&report on grants $ 259,067 1 Debt Management Manage& report on debt for large capital projects $ 85,583 1 Cash& Investments Monitor& manage cash& investments $ 154,300 1 Capital Management Ensure compliance of capital asset management $ 192,445 180 2025 _2026 Finance Value 2025-2026 Biennial Budget Budget Year: 2025-2026 "�(Th Department: Finance Manager: Kimberly Domine F. Budget: 2025-2026 '�`,•„• Year: 2025-2026 Program Name Non-monetized services provided by the department that appear critical but are not budgeted: Research GASB's 0 BARS updates 0 best practices 0 market conditions Department Support Resource to the departments due to staffing changes Programs Budget 0 ERP updates Committees Representation on Safety,Wellness and conference events Payroll Only payroll back-up personal 181 Divisions Served 0 �\ Transit � � Fir0 e / \J 1 Police i ,,� 00 _0111 ..- �� ONDS1 0 � Water /; ERR I O0fuse O'_ J FIE �J � / J U n lO 0 ( Airport �J C / U Streets 0 Engineers Parks 0 Financial Functions Finance Division I i Accounts Capital Cash Financial Payable Administration Management Management Grants Reporting Budget Issue 'Employee N. Capital Daily Vendor - luations Assets Reconciliation DrawsI ACFRDevelopment Payments Set up New _ Department r Vendors Support Debt Investments Reporting - Pension Monitoring i 1 i Balance Policies Leases Bank Statement Debarment Audit Amendments — Vendor - Reconciliation Oversite Statements P-Cards Issue 1099's I Mail Run I 183' . 2025 -2026 Finance Biennial Budget 2025 Budget 2026 Budget $2,067,639 $2,201 ,264 Item 2025 Budg- 2026 Budget Salaries & Benefits $1 ,591 ,657 $1 ,678,020 Operating $305,982 $349,244 Audit $170,000 $174,000 7 184 Finance 2025 & 2026 Budget Priority 2025 additional 2026 additional Level Description Request Fund request request Priority Finance Department High Analyst 1 FTE GF $ 105,778 $ 4,095 A Resilient Yakima High Accountant II 1 FTE GF $ 123,666 $ 4,975 A Resilient Yakima 185 1\7,: cirL71 1111 111 Purchasing Division 25-26 Priority- Based Budget Viren Mayani, Director of Finance & Budget Rudy Silva III , Purchasing Manager 186 2025 PurchasingPriority- Based Biennial Budget . ..,)A I( C.' Priority Level Program Name Justification of Priority Level A Safe & Healthy Yakima A Resilient Yakima A Thriving Yakima An Engaged Yakima Purchase of Goods and Compliance with RCW 39.26 for procurement 1 Services transparency $ 260.: 17 Compliance with RCW 39.04.350 for Certificate 1 Insurance of Insurance $ 51,541 Oversees purchases, manages accounts, and P-Card Program provides user training $ 49,144 Policy and Procedure City-wide training on adherence to purchasing Training policies $ 70,720 4 Surplus Disposition Manage disposal of surplus FFE $ 58,734 187 2026 PurchasingPriority- Based Biennial Budget .....„., Fa 0 Priority Level Program Name Justification of Priority Level A Safe & Healthy Yakima A Resilient Yakima A Thriving Yakima An Engaged Yakima Purchase of Goods and Compliance with RCW 39.26 for procurement 1 Services transparency $ 278,241 Compliance with RCW 39.04.350 for Certificate 1 Insurance of Insurance $ 55,247 Oversees purchases, manages accounts, and 3 P-Card Program provides user training $ 52,677 Policy and Procedure City-wide training on adherence to purchasing 3 Training policies 75,804 4 Surplus Disposition Manage disposal of surplus FFE $ 62,956 188 Priority- BasedBiennia Budget Va ue Add Sheet 2 2025-2026 Biennial Budget Budget Year: 2025-2026 -=I • Department: Finance (Purchasing) Manager: Rudy Silva III Budget: 2025-2026 Year: 2025-2026 Program Name Non-monetized services provided by the department that appear critical but are not budgeted: Vendor Outreach Organize and attend vendor outreach events to improve procurement value Department Support Ensure city departments have full visibility of RFPs and purchasing processes to meet obligations 189 City Hall and Transit Divisions Legal Stormwater Administration Served Clerk's--- lerk's� Water and Municipal Airport ` Office Irrigation Court __) Engineering 4It Community Economic Relations Development Throughput 4— by 2.5 —► FTE's Information Human Technology Resources Police Wastewater Codes Airport Finance Utility E Public Community Services Works Development 190 2024 Statistics Completed Waitlist (Pending) Divisions Served: 22 Contracts: 18 Contracts: 60 RFP's & RFQ's: 7 RFP's & RFQ's: 9 Bids: 1 Bids & Quotes: 44 Quotes: 4 Vendors Worked With: 140+ 191 • Utility Services Division 25-26 Priority- Based Biennial Budget Viren Mayani, Director of Finance & Budget Anabel Chavez, Utility Customer Services Manager 192 2025 Utility Services Priority- Base Biennial cw, Priority Level Program Name Justification of Priority Level A Safe & Healthy Yakima A Resilient Yakima Maintain & Service City Water Meters Residential & Commercial Meters Identify Customer Water Leaks 1 Utility Meter Services $ 373,358 Billing & Receivables Cashier Function for All City 1 Account Billing Collections $ 665,735 Manage Accounts 1 Customer Service Explain Consumption Charges $ 1 ,313,835 1 ERP Enterprise Resource Planning Software $ 140,000 193 2026 Utility Services Biennial vnv . Priority Level Program Name Justification of Priority Level A Safe & Healthy Yakima A Resilient Yakima A Thriving Yakima An Engaged Yakima Maintain&Service City Water Meters Residential &Commercial Meters Identify Customer Water Leaks 1 Utility Meter Services $ 388,052 Billing & Receivables Cashier Function for All City 1 Account Billing Collections $ 691,021 Manage Accounts 1 Customer Service Explain Consumption Charges $ 1,380,498 1 ERP Enterprise Resource Planning Software $ 154,000 194 2025 -2026 Utility Services Priority- Based B Add 2025-2026 Biennial Budget �' Budget Year: 2025-2026 � � U � Department: Utility Services Manager: Anabel Chavez Budget: 2025-2026 Year: 2025-2026 Program Name Non-monetized services provided by the department that appear critical but are not budgeted: Enabling customers to own their consumption of water, via 10,000 new smart meters, Customer Education helping conserve valuable water resource, that impacts climate change. City Mail Management of city wide raw mail. ERP Purchase of City's enterprise resorce planning software. Parking Permits Review of applications and processing of residential parking permits. 195 Utility Services Functions Utility Services Division Accounts Customer Downtown Administration Cash Process Budget Billing & Service Parking Management Non-Cash Receiving Property City Mail g Receivables Permits — Payments & Utility Title Review Payment Taxes Establish Plans New Utility Policies Monitoring Accounts Maintain Water Meters 196 Divisions Served Water & Fire Refuse __111 Irrigation Codes Police 1 Human - \ Resources I ' � 14 Stormwater / Transit FTE 11 Wastewater I � Municipal Parks & Court Cemetery Rec Airport City Clerk's 197 2025 -2026 Utilities Biennial Budget !1.6- _ 2025 Budget 2026 Budgetmi $2,492,928.08 $2,613,571.02 Item 2025 Budget 2026 Budget Salaries & Benefits $1,493,751 $1,567,869 Operations $859,177 $891,702 ERP $140,000 $154,000 21 198) Utility Services 2025 & 2026 Budget Requests Priority Level Description 2025 additional request 2026 additional request Priority High 3 Laptops $ 11,000 $ 0 A Resilient Yakima High Professional Services $ 25,000 $ 27,500 A Resilient Yakima 199