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Home My WebLink About10/22/2024 04.E. Fleet and Facilities Budget Presentation i4 �e+ i • 1.:4'" \r,..;:...Noor....?) BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.E. For Meeting of: October 22, 2024 ITEM TITLE: Fleet and Facilities Budget Presentation SUBMITTED BY: Scott Schafer, Director of Public Works * Kerry Jones, Fleet & Facilities Manager SUMMARY EXPLANATION: ITEM BUDGETED: N/A STRATEGIC PRIORITY 24-25: A Resilient Yakima RECOMMENDATION: ATTACHMENTS: 2025-2026 ER City Council Presentation 10-1-24.pptx 124 anz: i i ., - , - ---_,'..4_.. i !'---, : , ..,,,,,,_ : 14 „ *‘:,, a,,e g wK fl e 7 _ " ' • °:— .— _ \+i -' tir't''-' 0 'a • Equipment ,, 1: , Maintenance .:, _ _---- _ . w Scott Schafer — Director of Public Works - r_ Kerry Jones - Fleet and Facilities Manager - ; 4.____ , , 125 Equipment Rental Division The function of this division is to provide oversight on the specification, acquisition, maintenance and eventual disposition of vehicles and equipment utilized throughout the City; not including Fire and Police. Work towards extending the life-expectancy of the vehicles and equipment for maximum cost-savings, while improving the overall condition of the City's fleet; protecting the safety of the operators and the public. In addition, provide fuel management in the purchasing, tracking and storage of fuel utilized to support the City's fleet. 2025 Budget = $3,568,550 2026 Budget = $3,754,718 Staff = 14 FTEs 126 Equipment Rental _ ., .... _ -- -- Primary services provided by this division - , , '�_� include: o., w k. C �L r:l��, , o,e � L ti .X}� II E' r ,,m -it ‘ t • Repair/Maintain approximately 660 vehicles/equipment ,j - , _, w t � 'f` •. 16 -.;�, ^Ride (not including Fire & Police) ��jr ► , ,� f I • Capital Replacement =� =, • Review, Specification, Acquisition, Maintenance and Dispose of Vehicles and Equipment , ' - • Environment Fund r ■ �� r `' I • Purchase, Storage and Distribution of Gasoline and Diesel Fuels 4 ,,'i CAT . ' • Primary Fueling Stations E a� +� • Public Works Complex F, ` . • 15t St. Facility ' ; - -- }r n r • Secondary Fueling Stations .4 0. • Wastewater Treatment Plant -' "" 127 Request and Challenges Budget Request • Administrative Assistant for Equipment Rental • Salary Savings _ -• Cost differents of $3500 annually i • Eliminating 1 vacant Storekeeper position = - s Future Challenges Y ' • Fuel sources - *. • Currently researching sustainable clean energy sources • Hydrogen & EV technology • Assessing the City's fuel needs _.a • Ultimately developing implementation strategy for sustainable vier _ - fuel for the future 128 2025 Equipment Rental Priority- Based Biennial Budget Ia.. H-7-w 0 6 • di Priority Level Program Name Justification of Priority Level A Sate&Healthy Yakima A Resilient Yakima A Thriving Yakima An Engaged Yakima 2 551-Administration Fund source used for office personel and supplies. $ 658,873 Keep City of Yakima equipment in safe operating condition. Provide timely service at the lowest 553-Fleet Maintenance possible price, Prioritize down time least amount of 2 Shop impact on City. $ 1,016,793 554-Fleet Maintenance 2 Stores Provides parts and inventory for all City Vehicles $ 1,542,792 2 559-Replacement Reserves Revenue source for division. $ 350,092 129 2026 Equipment Rental Priority- Based Biennial Budget i.7,,o - ,-r\,? Priority Level Program Name Justification of Priority Level A Sate&Healthy Yakima A Resilient Yakima A Thriving Yakima An Engaged Yakima 1 2 551-Administration Fund source is for office personel and supplies $ 716,832 Keep City of Yakima equipment in safe operating condition. Provide timely service at the lowest 553-Fleet Maintenance possible price. Prioritize down time least amount of 2 Shop impact on City. $ 1,074,405 554-Fleet Maintenance L 2 Stores Provides parts and inventory for all City Vehicles $ 1,593,211 2 559-Replacement Reserves Revenue soure for division $ 370,271 6 130 2025/2026 Capital Replacement Priority- Based Biennial Budget Priority Level Program Name Justification of Priority Level A Sate&Healthy Yakima A Resilient Yakima A Thriving Yakima An Engaged Yakima Fund that purchases all new City Equipment and 2025 manages lease program. This fund is paid into by all 1 Capital Replacement-552 divisions with equipment. $ 1,930,350 Fund that purchases all new City Equipment and 2026 manages lease program. This fund is paid into by all 2 Capital Replacement-552 divisions with equipment. $ 1,910,350 7 131 2025/2026 Environmental Priority- Based Biennial Budget gzi Priority Level Program Name Justification of Priority Level A Sate&Healthy Yakima A Resilient Yakima A Thriving Yakima An Engaged Yakima 3 fuel stations site that provide fuel for all City 2025 Vehicles except Police. Manage and Maintain sites 2 Environmental Fund-555 so they comply with state and fedral laws. $ 127,905 2025 Tiger Oil-555 Funds used for Tiger Oil Cleanup $ 589,000 3 fuel stations site that provide fuel for all City 2026 Vehicles except Police. Manage and Maintain sites so 2 Environmental Fund-555 they comply with state and fedral taws. $ 124,283 2026 1 Tiger Oil-555 Funds used for Tiger Oil Cleanup $ 200,000 132 Building Maintenance The function of this service unit is to provide essential building rehabilitation, maintenance, and custodial services for City Hall, Public Works Complex, Henry Beauchamp Jr. Community Center (HBCC), Yakima Public Affairs Channel (Y-PAC ), the MiCare Clinic and the former Bank of America (BOA) Building. It also assists many Departments with technical advice, contractor information, and support. City Hall Building Maintenance oversees City Hall, HBCC, Y-PAC, MiCare Clinic and the former BOA 2025 Budget = $540,671 2026 Budget = $562,895 Staff = 3 FTEs Public Works Admin Building Maintenance oversees the Public Works Complex 2025 Budget = $700,882 2026 Budget = $721,400 Staff = 3 FTEs 133 Building Maintenance Primary services provided by this division include: • Provide a clean, orderly, and safe environment for the public and staff. • Maintain appropriate service and repair records. • Research, purchase, and inventory equipment parts, chemicals, and supplies. • Perform construction, alteration, preparation, painting, and repair to structures • Troubleshooting, repair and maintenance of electrical distribution systems. • Inspection, repair, or replacement of pumps, valves and boiler systems. • Assist in the specifications for repairs and new construction. 134 2025 City Hall Priority- Based Biennial Budget -W M . . . 114 ARM do Priority Level Program Name Justification of Priority Level A Sate&Healthy Yakima A Resilient Yakima A Thriving Yakima An Engaged Yakima Fund provides cleaning and maintenance services for City Hall,covers labor and supplies. Provides labor for 2 City Hall Facilities-224 HBJCC,YPAC,and MiCare form this fund $ 520,671 Provides Maintenance service to HBJCC for minor 2 HBJCC Maintenance-224 repairs to building. $ 20,000 2 BOA building-227 Fund provides utilities and supplies for BOA building $ 50,000 135 2026 City Hall Priority- Based Biennial Budget . . . in no, Priority Level Program Name Justification of Priority Level A Sate&Healthy Yakima A Resilient Yakima A Thriving Yakima An Engaged Yakima Fund provides cleaning and maintenance services for City Hall,covers labor and supplies. Provides labor for 2 City Hall Facilities-224 HBJCC,YPAC,and MiCare from this fund $ 542,895 Provides maintenance service to HBJCC for minor 2 HBJCC Maintenance-224 repairs to building $ 20,000 2 BOA building-227 Fund provides utilities and supplies for BOA building $ 50,000 136 BuildingMaintenance Accomplishments . _ \- 44; - - - -kt . 1, -1 ,. .. . k-, a •• jl `iI - - - I . r 04_• •-i- ^4 I :0111 _ -_� ,i4 n":4 -' .�k�r iJJ r .,!_,,, -_-''''., ... , .,....., ... ___ r -,,,..,-....-_- . .. .__---------..-.„-..-..-..."..."---..---,._. i/-/,--/--/,,t--_-/--_ ,1-i f- , '_',_,,� 111-111-111111MINPAIntWIN.i.t... . - ',,,,-\,-.,-„',,-,,-•„,,',„,, t .-, ,-,-,.,,,- ,_'_- - __ __ ._ ; i , , , 1 _. - _. li .,,, ,,__ „'''' .,,, _,r,-,-.-- , . _r _ .. ,_ 137 Questions