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HomeMy WebLinkAbout2016-001 Yakima Arts Commission; YMC Amendment Section 1.36.040ORDINANCE NO. 2016-001 AN ORDINANCE relating to the Yakima Arts Commission; amending Section 1.36.040 of the Yakima Municipal Code regarding meetings, officers, records and quorum. WHEREAS, the City Council has previously adopted ordinances establishing the Yakima Arts Commission and providing criteria for meetings, officers, records and quorum at Chapter 1.36 YMC; and WHEREAS, the City Council finds and determines that Section 1.36.040 YMC should be amended to allow flexibility for meeting schedule and sub -committee operation; and WHEREAS, the City Council finds and determines that Section 1.36.040 YMC should be amended as shown and set forth in Exhibit "A" attached hereto and by this reference incorporated herein, and that such amendment is in the best interest of residents of the City of Yakima and will promote the general health, safety and welfare; now, therefore BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Section 1.36.040 of the Yakima Municipal Code is hereby amended to read as set forth in Exhibit "A", with changes shown in legislative format in Exhibit "B". which exhibits are incorporated herein by this reference. Section 2. Except as amended herein, Chapter 1.36 YMC shall remain unchanged. PASSED BY THE CITY COUNCIL, signed and approved this 2nd day of February 2016. ATTEST: Sony jjlaar Tee, City Clerk Publication Date: February 5, 2016 Effective Date: March 6, 2016 \L r (71\ EXHIBIT "A" 1.36.040 Meetings, officers, records, and quorum. The commission shall elect its own chairperson, vice -chairperson and create and fill such other offices as it may determine it requires. The commission shall hold regular quarterly public meetings that will be broadcast on Y -PAC. The regular quarterly meetings will occur on the third Wednesday of March, June, September and November each year. The committee may conduct subcommittee and project meetings during the months the commission does not hold its regular quarterly meeting, and at any other dates or times the commission deems necessary or appropriate. Such subcommittee and project meetings shall be limited to conducting internal discussions regarding specific projects and formulation of recommendations to the commission. The commission may recess for the summer months of July and August. It shall adopt rules for transaction of business and shall keep a record of its meetings, resolutions, transactions, findings and determinations. At least one-half of the total members, rounded up to the nearest whole number, shall constitute a quorum for the transaction of business. An agenda shall be prepared and distributed prior to each meeting including individual items of committee business that are intended to be discussed. EXHIBIT "B" (Changes shown in legislative format) 1.36.040 Meetings, officers, records, and quorum. The commission shall elect its own chairperson, vice -chairperson and create and fill such other offices as it may determine it requires. The commission shall hold regular monthly quarterly public meetings that will be broadcast on Y -PAC. no Tess than ten It will meet on the third Wednesday of each month. The regular quarterly meetings will occur on the third Wednesday of March, June, September and November each year. The committee may conduct subcommittee and project meetings during the months the commission does not hold its regular quarterly meeting, and at any other dates or times the commission deems necessary or appropriate. Such subcommittee and project meetings shall be limited to conducting internal discussions regarding specific projects and formulation of recommendations to the commission. It may recess for the summer months of July and August. It shall adopt rules for transaction of business and shall keep a record of its meetings, resolutions, transactions, findings and determinations_ , lic meetings and -broadcast on Y Pac. At least one-half of the total members, rounded up to the nearest whole number, shall constitute a quorum for the transaction of business. An agenda shall be prepared and distributed prior to each meeting including individual items of committee business that are intended to be discussed. 1.36.040 Meetings, officers, records, and quorum. The commission shall elect its own chairperson, vice -chairperson and create and fill such other offices as it may determine it requires. The commission shall hold regular quarterly public meetings that will be broadcast on Y -PAC. The regular quarterly meetings will occur on the third Wednesday of March, June, September and November each year. The committee may conduct subcommittee and project meetings during the months the commission does not hold its regular quarterly meeting, and at any other dates or times the commission deems necessary or appropriate. Such subcommittee and project meetings shall be limited to conducting internal discussions regarding specific projects and formulation of recommendations to the commission. The commission may recess for the summer months of July and August. It shall adopt rules for transaction of business and shall keep a record of its meetings, resolutions, transactions, findings and determinations. At least one-half of the total members, rounded up to the nearest whole number, shall constitute a quorum for the transaction of business. An agenda shall be prepared and distributed prior to each meeting including individual items of committee business that are intended to be discussed. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 5.H. For Meeting of: February 2, 2016 ITEM TITLE: Ordinance relating to the Yakima Arts Commission; amending Section 1.36.040 of the Yakima Municipal Code regarding meetings, officers, records and quorum SUBMITTED BY: Sean Hawkins, Economic Development Manager, 575-6274 SUMMARY EXPLANATION: The Yakima Arts Commission was established in 2011 to make available to the City Council and staff an advisory body to provide expertise on visual, performing, and literary arts as cultural enrichment opportunities. The Commission is composed of no less than thirteen and no more than fifteen members. At least two of the members are working artists. There are four to six community members, of which at least three shall be residents of the city of Yakima. Six persons each of whom represent one of the following six professionally staffed local arts organizations: the Yakima Symphony Orchestra, the Capitol Theatre, the Seasons Music Festival, the Larson Gallery, the Yakima Valley Museum and a representative from the dramatic arts. Commission members are appointed by the City Council for a term of three years each. The Commission encourages and supports art in Yakima to improve quality of life, strengthen economic development, and revitalize the community. While the Commission had historically met once a month with the meeting televised on YPAC, the group initiated a strategic planning process in the spring of 2015 with the intent of becoming a more productive asset to the community by focusing on a series of projects. With the project focus, the group wants to meet quarterly on YPAC and focus their work plan through three committees (promotion, new public art placement and arts at events and festivals) which would meet on varying schedules throughout the year. The community would be updated on the committee process at the quarterly televised meeting. This ordinance change allows for this change in format and focus. ITEM BUDGETED: STRATEGIC PRIORITY: Partnership Development APPROVED FOR SUBMITTAL: Interim City Manager STAFF RECOMMENDATION: Approve ordinance to change the Arts Commission meeting schedule. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date DI Arts Commlisslion Ordinance anange Clean 1/26/2016 DI Arts Commlisslion Ordinance ()lance Re\Ased 1/26/2016 Type Omer Memo Omer Memo AN ORDINANCE Sestie ORDINANCE NO. 2016 -004 - relating to the Yakima Arts Commission; amending Section Yakima Municipal Code regarding meetings, officers, quorum.relat - - • - - - •, - - - - _ _ - _ - • - Arts Commission, desefi' -the rea�bit Com -mission, the memo- commission ^,6termse^v�-the-s YMC 1,36 as a new -ca 1.36.040 of the records and Mies and dutios of the g t. as-feliews: Sections: 1 .36.0 0 Meet ngC a icer rdsagsl-emorum WHEREAS, the City Council has previously adopted ordinances establishing the Yakima Arts Commission and providing criteria for meetings, officers, records and quorum at Chapter 1.36 YMC; and WHEREAS, the City Council finds and determines that Section 1.36.040 YMC should be amended to allow flexibility for meeting schedule and sub -committee operation; and WHEREAS, the City Council finds and determines that Section 1.36.040 YMC should be amended as shown and set forth in Exhibit "A" attached hereto and by this reference incorporated herein, and that such amendment is in the best interest of residents of the City of Yakima and will promote the general health, safety and welfare- now therefore BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Section 1.36.040 of the Yakima Municipal Code is hereby amended to read as set forth in Exhibit "A" with changes shown in legislative format in Exhibit "B'", which exhibits are incorporated herein by this reference. Section 2. Except as amended herein, Chapter 1.36 YMC shall remain unchanged. Section 3. This ordinance shall be in full force and effect 30 days after its passage, approval, and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 2nd day of February 2016. /s/ Avina Gutierrez ATTEST: Avina Gutierrez, Mayor /s/ Sonya Clear Tee City Clerk !c/ Micah -Cawley ATTEST: Exhibit A /s/ Deborah Kloster City Clerk Publication Dato: 1/8110 Effective Date: 2/7/10 Publication Date: Effective Date: EXHIBIT "A" Micah- Cawley; Mayor 1.36.040 Meetings, officers, records, and quorum. The commission shall elect its own chairperson, vice -chairperson and create and fill such other offices as it may determine it requires. The commission shall hold regular q arterly public meetings that will be broadcast on Y -PAC. The regular guartery meetings will occur on the third Wednesday of March, June, September and November each year. The committee may conduct subcommittee and project meetings during the months the commission does not hold its regular quarterly meeting, and at any other dates or times the commission deems necessary or appropriate. Such subcommittee and project meetings shall be limited to conducting internal discussions regarding specific projects and formulation of recommendations to the commission. The commission may recess for the summer months of July and August. It shall adopt rules for transaction of business and shall keep a record of its meetings, resolutions, transactions, findings and determinations. At least one-half of the total members, rounded up to the nearest whole number, shall constitute a quorum for the transaction of business. An agenda shall be prepared and distributed prior to each meeting including individual items of committee business that are intended to be discussed. EXHIBIT "B" (Changes shown in legislative format) 1.36.040 Meetings, officers, records, and quorum. The commission shall elect its own chairperson, vice -chairperson and create and fill such other offices as it may determine it requires. The commission shall hold -regular rno neetir gs no-ess than tern -ti - _ - _ahold regular quarterly public meetings that will be broadcast on ¥-PAC. The regular quarterly meetings will occur on the third Wednesday of March, June, September and November each year. The committee may conduct sSub-committee and project meetings during may -take place -on the months the commissionthat-cfpup does not hold itstheir regular quarterly meeting,_and at any other dates or times the commission deems necessary or appropriate. Such subcommittee and project meetings shall be limited to conducting internal discussions regarding specific projects and formulation of recommendations to the commission lt,�, ll-rn et on +he fhirr! 111 ednesday-of-eaeh-month. It The commission may recess for the summer months of July and August. It shall adopt rules for transaction of business and shall keep a record of its meetings, resolutions, transactions, findings and determinations_, and all rnee ings willhe public meetings and At least one-half of the total members, rounded up to the nearest whole number, shall constitute a quorum for the transaction of business. An agenda shall be prepared and distributed prior to each meeting including individual items of committee business that are intended to be discussed. (Ord. 2014 039 § 1 (Exh. A) (part), 2014).