Loading...
HomeMy WebLinkAbout10/15/2024 10.E. Code Administration Division Budget Presentation r:- `y 7 ljlt ii! .s BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 10.E. For Meeting of: October 15, 2024 ITEM TITLE: Code Administration Division Budget Presentation SUBMITTED BY: Bill Preston, Community Development Director *Glenn Denman, Code Administration Manager SUMMARY EXPLANATION: Budget overview of services and costs provided by the Code Administration Division. ITEM BUDGETED: N/A STRATEGIC PRIORITY 24-25: A Safe and Healthy Yakima RECOMMENDATION: ATTACHMENTS: Code Administration Division Budget Presentation 25-26 Budget_JR_GD_2024-10-15.pptx 375 ''''''''' Code Administration Division 25 - 26 Priority- Based Budget Bill Preston Director of Community Development Glenn Denman Code Administration Manager 376 2025 -2026 Code Administration Priority- Based Biennial Budget The Office of Code Administration administers a variety of mandated codes and requirements. The office also manages the city's code enforcement program. DIVISION GOALS ➢ Provide customer service in a timely, courteous and efficient manner. ➢ Inform the public of various code requirements, by coordinating our efforts with other departments and divisions to insure prompt, accurate and consistent standards are met. ➢ Enforce all laws, rules and regulation relative to zoning, housing, building, mechanical, plumbing, sign, fire prevention, life safety, construction codes and ordinances. ➢ Perform other duties as may be mandated by law and/or assigned by the Director of Community Development. ➢ To compile and maintain statistical information as they relate to City Licenses and Permits issued. ➢ To maintain and continue the technical and professional skills of our staff. ➢ To insure that the information relayed to the public is accurate and consistent with the codes administered within Washington State. 2 b' A 377 CODE ADMINISTRATION ORGANIZATIONAL CHART Code Compliance Project Coordinator Code Compliance Officer Code Compliance Officer Code Administration Code Compliance Officer Manager Director of Code Compliance Officer Community Development Vacant Code Compliance Officer Admin.Asst. Permit Pro ect Coordinator for Community Code Inspector 1 Development Code Inspector Plans Examiner II Plans Examiner II Vacant Code Inspector Permit Technician Supervising Code Inspector Vacant Permit Technician Vacant Permit Technician Temporary DA IV 3 378 2025-2026 Biennial Budget t7r. Budget Year: Department: Code Administration Manager: Glenn Denman Budget: $1,902,869 per year Year: 2025 0 Priority Level Program Name Justification of Priority Level Pi sate&Healthy Yakima A Kesilient Yakima A Thriving Yakima An Engaged Yakima Oversight of all operations,prioritize tasks, 1 Leadersh p manage budget and recruit\train staff $ 479,180 Assist in development,building and business projects.As state mandated,review of plans/proposals to verify conformance with the provisions of applicable health,fire&life 1 Plans Examiners safety codes $ 248,600 Support development,building and business projects.As state mandated,conduct required construction inspections to confirm conformance with health,fire&life safety 1 Code Inspectors codes per approved plans and adopted codes $ 301,477 Improving city image,and preventing/addressing unsafe conditions utilizing the Property Maintenance Code, which addresses a range of blight,unsafe structures neighborhood nuisances,also Code Enforcment conducts in cityclean ups in collaboration 1 Officers with Clean City. $ 607,910 Customer service,assist public and builders with development and business applications, assist public navivating various codes. Reviews applications for completeness, process and route all license,permit and land 1 Permit Technicians/PPC use applications. $ 265,702 4 %f 379 2025-2026 Biennial Budget }' •. Budget Year: 2025-2026 • Department: Code Administration Manager: Glenn Denman Program Name Non-monetized services provided by the department that appear critical but are not budgeted: Public Records Requests A considerable amount of time is spent on responding to PRRs.Often normal duties are placed on hold in order to fulfill requests. Customer Service A wealth of hours are spent assisting customers with permitting,land use,and licensing procedures and applications for no charge. $17,000+/-of revenue is generated from dog licenses.It is estimated that it costs the city the same or more to manage dog licenses.The Dog Licensing city currently licenses approximately 544 dogs. A number of regulatory licenses are outdated and/or the price of them does not cover the processing cost causing the city to subsidize the cost of these licenses.Examples:amusement devices,garbage collector,painting curbs,sightseeing vehicle,street beautification,and side Regulatory licensing sewer installer. The rapid development of provisions in the mandated energy code has created time consuming learning curves for staff,increased time Energy Code assisting customers and lengthy review times. Staff Training New staff members require a considerable amount of training time.Staff turnovers create setbacks in productivity. The current process for digital plan review submittals creates a backlog of digital work,pending applications,and back and forth attention between staff and customers.The current process is a hindrance on our few staff members.This process is currently nonproductive due to Digital Submittals staff vacancies and the process itself. The business license process is time consuming.The current cost of business licenses do not cover the processing costs.Licenses are keyed, assigned to staff,reviewed for building and code compliance,reviewed for zoning compliance,then processed for approval.Our division Business License Review currently has at least 200 licenses in:he queue to be keyed/processed. r 5 b' �A 380 2025 Code Administration Priority- Based Biennial Budget BUILDING CODES PERMIT TECHNICIANS ➢ Customer service ➢ Process business licenses, regulatory licenses, and dog licenses ➢ Process over-the-counter permits ➢ Process digital applications ➢ Intake permit applications for building, fire, plumbing, mechanical, sign and energy code review ➢ Process payments for land use applications and civil reviews ➢ Generate fee estimates, balances cash receipts, prepares deposits ➢ Schedule inspections ➢ Administers exams for side sewer installer licensing 6 f 381 2025 Code Administration Priority- Based Biennial Budget BUILDING CODES BUILDING INSPECTORS ➢ Customer service ➢ Schedule inspections and process digital inspection requests ➢ Inspect to ensure compliance with approved plans ➢ Review stormwater drainage and erosion conditions ➢ New business inspections ➢ Review projects to ensure compliance with land use requirements 7 382 2025 Code Administration Priority- Based Biennial Budget BUILDING CODES PLAN REVIEW ➢ Consult with customers on projects ➢ Review new business establishment proposals ➢ Review fees and submittals ➢ Process digital applications ➢ Review permit applications for building, fire, plumbing, mechanical, sign and energy code review 8 %f , 383 2025 Code Administration Priority- Based Biennial Budget CODE ENFORCEMENT CODE COMPLIANCE OFFICER ACTIVITIES ➢ Promote positive community image ➢ Play an active role in maintaining an attractive community ➢ Critical element in reversing/preventing neighborhood deterioration and blight ➢ Preserve health and safety by addressing hazards such as dangerous buildings, rubbish/trash ➢ Participate in City clean ups ➢ Respond to citizen concerns ➢ Work in collaboration with other city departments such as, Fire, YPD, ONDS and Clean City 9 384 Code Administration 2025 & 2026 Budget Requests ZERO The Office of Code Administration currently does not have budget requests to present GOALS ❖ Enhance vehicle fleet in order to provide staff with reliable and sustainable vehicles to continue to serve the community safely in all seasons ❖ Fill staffing vacancies in order to serve the business, development and building community more timely ❖ Provide our enforcement staff with uniform type attire to allow for a more official appearance for safety 10 gip` , 1 385 2025 Code Administration Priority- Based Biennial Budget CLOSING While our office has experienced staffing shortages and turnover in the recent years we continue to strive to provide the best service possible, with limited resources, to the city's business and development community. We are committed to fair, accurate, prompt and consistent service. We hope to recruit additional qualified and dedicated staff in the near future in order to serve and carry out our division's commitments in a more timely manner. 11 _ w 386 impk, Our office continues to be 4\11,, committed to excellent customer service .