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Home My WebLink AboutCDW Government LLC - Statement of Work (Engineering and Consulting Services) CDWG STATEMENT OF WORK PROJECT NAME: Ad Hoc Statement of Work Seller Representative: CUSTOMER NAME: City of Yakima Sean McLellan T:(206)218-956 CDW AFFILIATE: CDW Government LLC E: seanmcl@cdw.com SOW EFFECTIVE DATE: August 23,2024 Solution Architect: VERSION: V1 Ryan Drovdahl Professional Services Manager This statement of work("Statement of Work"or"SOW")is made and entered into on the last date that this SOW is fully executed as set forth below("SOW Effective Date")by and between the undersigned,CDW Government LLC("Provider," and"Seller,")and City of Yakima("Customer,"and"Client,"). This SOW shall be governed by Seller's"SOW Services,"accessed via the"Terms&Conditions"link at www.cdwg.com, a copy of which is attached hereto as Exhibit A(the"Agreement").If there is a conflict between this SOW and the Agreement,then the Agreement will control,except as expressly amended in this SOW by specific reference to the Agreement.References in the Agreement to a SOW or a Work Order apply to this SOW. PROJECT DESCRIPTION PROJECT SCOPE This SOW can be used for small projects or scheduled maintenance for up to,but not to exceed 15 hours per call.This SOW is valid for a12-month period from the date of signature and cannot exceed$5,000.00 in a calendar year without a new SOW or Change Order. Subject to the other provisions of this SOW,Seller will perform the following services: 1.Unscheduled and/or Break/Fix engineering and consulting services. Services not specified in this SOW are considered out of scope and will be addressed with a separate SOW. PROJECT SCHEDULING Customer and Seller,who will jointly manage this project,will together develop timelines for an anticipated schedule ("Anticipated Schedule")based on Seller's project management methodology.Any dates,deadlines,timelines or schedules contained in the Anticipated Schedule,in this SOW or otherwise,are estimates only,and the Parties will not rely on them for purposes other than initial planning. TOTAL FEES The total fees due and payable under this SOW("Total Fees")include both fees for Seller's performance of work("Services Fees")and any other related costs and fees specified in the Expenses section("Expenses").Unless otherwise specified,taxes will be invoiced but are not included in any Total Fee numbers or calculations provided herein. Seller will invoice for the Total Fees. Proprietary and Confidential Page 1 CDW Government LLC SERVICES FEES: Services Fees will be calculated on a TIME AND MATERIALS basis. The invoiced amount of Services Fees will equal the rate applicable for a unit of a service or resource("Unit Rate") multiplied by the number of units being provided("Billable Units")for each unit type provided by Seller(see Error! Reference source not found.). CONSULTANT FUNCTION HOURLY RATE Engineer Cisco Engineer $265.00 The rates presented in Table 1 apply to scheduled Services that are performed during Standard Business Hours(meaning 8:00 a.m.to 5:00 p.m.local time,Monday through Friday,excluding holidays).When Seller invoices for scheduled Services that are not performed during Standard Business Hours,Services Fees will be calculated at 150%of the Unit Rates.For any unscheduled(i.e.,emergency)Services performed at any time of the day,Services Fees will be calculated at 200%of the Unit Rates. Any non-Hourly Units will be measured in one(1)unit increments when Services are performed remotely or at any Customer-Designated Location(s)(as defined below). Any Hourly Units will be measured in one(1)hour increments with a minimum of one(1)hour billed each day Services are performed remotely and four(4)hours billed each day Services are performed at any Customer-Designated Location(s). When Hourly Seller personnel must travel more than two(2)hours a day to work at any Customer-Designated Location(s), there will be a minimum of eight(8)hours billed for each day(less travel time that is invoiced pursuant to the"Expenses" section below). Upon notice,Seller may adjust the rates above,provided that the rates will remain fixed for at least six(6)months after the SOW Effective Date and then again for at least six(6)months after any subsequent adjustment. The rates above only apply to Services specified in this SOW. EXPENSES: When Seller's personnel are located more than 40 miles from the Customer-Designated location,travel charges will apply. Seller will invoice Customer for the time Seller's personnel spend traveling to and/or from the Customer-Designated Location(s)(or otherwise,as necessary)at a rate of$85/hour.Seller will make efforts to schedule appropriate personnel from Seller's offices located nearest to the Customer-Designated Location(s)in order to minimize such expenses. Seller's ability to do so may depend on various factors(e.g.,specialized project skills needed,personnel availability,and changes to,or challenges inherent in,the Anticipated Schedule). Seller will invoice Customer for Seller's reasonable,direct costs incurred in performance of the Services.Direct expenses include,but may not be limited to:airfare,lodging,mileage,meals,shipping,lift rentals,photo copies,tolls and parking. Seller will charge actual costs for these expenses.Any projected expenses set forth in this SOW are estimates only. Two(2)weeks'advance notice from Customer is required for any necessary travel by Seller personnel. CUSTOMER-DESIGNATED LOCATIONS: Seller will provide Services benefiting the locations specified on the attached Exhibit A("Customer-Designated Locations"). Proprietary and Confidential Page 2 CDW Government LLC PROJECT-SPECIFIC TERMS: 1.Customer is responsible for providing all physical and communications access,privileges,environmental conditions, properly functioning hardware and software,qualified personnel,project details,material information, decisions/directions,and personnel and stakeholder interviews that are reasonably necessary to assist and accommodate Seller's performance of the Services("Customer Components"). 2.Seller is not responsible for delays in performance directly caused by the unavailability of the Customer Components and will have the right to invoice Customer,with prior written notice,for time Seller personnel is thereby idled or to reassign Seller personnel to work unrelated to this SOW and the services hereunder. 3.Customer will provide in advance and in writing,and Seller will follow,all applicable Customer safety and security rules and procedures. 4.Customer will secure and maintain the confidentiality of all Seller personnel information. 5.When Services are performed at a Customer-Designated Location,the site will be secure;Seller is not responsible for lost or stolen equipment. 6.This SOW can be terminated by either party without cause upon at least fourteen(14)days' advance written notice. 7.Customer shall ultimately be responsible for making any final decisions with respect to any recommendation or potential solutions provided by Seller under this SOW. 8.Seller shall not be responsible for providing the Customer any Work Product under this SOW. SOW TERMS AND CONDITIONS CONTACT PERSON: Each Party will appoint a person to act as that Party's point of contact("Contact Person")as the time for performance nears and will communicate that person's name and information to the other Party's Contact Person. Customer Contact Person is authorized to approve materials and Services provided by Seller,and Seller may rely on the decisions and approvals made by the Customer Contact Person(except that Seller understands that Customer may require a different person to sign any Change Orders amending this SOW).The Customer Contact Person will manage all communications with Seller,and when Services are performed at a Customer-Designated Location,the Customer Contact Person will be present or available.The Parties'Contact Persons shall be authorized to approve changes in personnel and associated rates for Services under this SOW. PAYMENT TERMS: Except as otherwise agreed by the Parties,customer will pay invoices containing amounts authorized by this SOW within thirty(30)days of receipt.Any objections to an invoice must be made to the Seller Contact Person within fifteen(15)days after the invoice date. EXPIRATION AND TERMINATION: This SOW expires and will be of no force or effect unless it is signed by Customer,transferred in its entirety to Seller so that it is received within thirty(30)days from the date written on its cover page,and then signed by Seller,except as otherwise agreed by Seller. MISCELLANEOUS: This SOW shall be governed by Seller's"Terms and Conditions of Product Sales and Service Projects",accessed via the "Terms&Conditions"link at www.cdw.com,except that it shall be governed instead by a written agreement,if any,between Customer and Seller covering Customer's purchase of products and services from Seller(the"Agreement").If there is a conflict between this SOW and the Agreement,then the Agreement will control,except as expressly amended in this SOW by specific reference to the Agreement.References in the Agreement to a SOW or a Work Order apply to this SOW.This SOW may be signed in separate counterparts,each of which shall be deemed an original and all of which together will be deemed to be one original.Electronic signatures on this SOW(or copies of signatures sent via electronic means)are the equivalent of handwritten signatures.This SOW is the proprietary and confidential information of Seller. Proprietary and Confidential Page 3 CDW Government LLC SIGNATURES: In acknowledgement that the parties below have read and understood this Statement of Work and agree to be bound by it, each party has caused this Statement of Work to be signed and transferred by its respective authorized representative. This SOW and any Change Order may be signed in separate counterparts,each of which shall be deemed an original and all of which together will be deemed to be one original.Electronic signatures on this SOW or on any Change Order(or copies of signatures sent via electronic means)are the equivalent of handwritten signatures. CDW GOVERNMENT LLC CITY OF YAKIMA Arexa Digitally By: signed by By: Alexander Q Name: n e r- e5:atat Name: 1 CAVY1 kip 2024.09.19 Title: Go-es 16:38:54 Title: 0 r\ � -r -05'00' Date: Date: Mailing Address: Mailing Address: 200 N.Milwaukee Ave. k2r1 2.Y\CA Sir. Vernon Hills,IL 60061 4.-Venom til A cAzAo\ CITY CONTRACT NO: RESOLUTION NO:. Proprietary and Confidential Page 4 CDW Government LLC EXHIBIT A CUSTOMER-DESIGNATED LOCATIONS Seller will provide Services benefiting the following locations("Customer-Designated Locations"). p.� n em^a.s.nt p LOCATION ADDRESS HEADQUARTERS 129 NORTH SECOND STREET,YAKIMA,WA 98901 Proprietary and Confidential Page 5 CDW Government LLC