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Home My WebLink About03/18/2008 12 Tree Trunk Guard Improvement Funding; North Front Street Improvement Association 0 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. I L For Meeting of: March 18, 2008 ITEM TITLE: Consideration of Request from North Front Street Improvement Association to Fund Tree Trunk Guard Improvement SUBMITTED BY: Chris Waarvick, Director of Public Works 410 CONTACT PERSON/TELEPHONE: Chris Waarvick, 576 -6411 SUMMARY EXPLANATION: The North Front Street Improvement Association has requested consideration for the City to purchase tree trunk guards for the trees installed by the Phase I Downtown Yakima Futures Initiative (DYFI) project. Nearly $100,000 remains as "savings" in the Phase I project. The tree trunk guards were eliminated from the Historic Block element of the project, along with some other features and elements, to accommodate higher project expenses involving concrete prices. 0 The DYFI Council Committee considered this request at its February 27, 2008 meeting and moved to send this on to the full Council with a "do pass" recommendation. There are 42 trees to protect. We projected initially that $10,000 should have been sufficient for this request. However, the Purchasing Division has researched appropriate quote options to prepare for ordering in the event that the full Council approves the request. As the attached quote research from Purchasing indicates, the $2,700 in shipping pushes the total price to $13,232. Resolution Ordinance _ Contract _ Other (Specify) Mail to (name and address): Funding Source $13,232 —D 1 Capital Budget c� APPROVED FOR SUBMITTAL: �c '=!--, \ City Manager a ' STAFF RECOMMENDATION: Staff recommends approval. BOARD /COMMISSION /COMMITTEE RECOMMENDATION: DYFI recommends "do pass" to the full Council at the $10,000 level with the caveat that the total price is $3,000 higher than discussed with DYFI. COUNCIL ACTION: III TREE GUARD M -3 I s, e M fr • to H 1/4" x 1 - 1/2" steel bar stock (3plcs,) verticals 1 "x 1/4" steel bar stock (12) 5, J _ 1a - 1 5/16" carriage bolt (6plcs.) mounting tabs C4plcs.) /', slotted for 3 /8'carriage bolt i 1 � • Jig welded from hot rolled steel. • Guards are constructed in halves and bolt together • 60" height and 16" tree opening standard other dimensions available for additional cost • Alternate attachment methods available • All hardware provided by IRONSMITH • Black powder coat standard finish other finish options available IRONSMITH TREE GUARDS FOR LANDSCAPE ARCHITECTURE (800) 338 -4766 Waarvick, Chris From: Mayhue, Maria Sent: Monday, March 10, 2008 9:47 AM To: Waarvick, Chris Cc: Baldoz, Deborah Subject: RE: North Front Street Historic District Tree Guards Good Morning Chris, The distributor for the tree guards is NW Playground, which has a State of WA Contract. This allows us to order from them without seeking additional quotes. Last week I called and the price they gave me for 4f. tree guards is as follows: • $9,396.00 (10% discount off of list) $2,755.00 s/h • $1,081.44 tax $13,232.44 total bo we have any other options for quantity or budget? I can search for another source if needed. Marba, May hue., Buyer 111 City of Yakima Purchasing 129 N 2nd Street Yakima, WA 98901 ph (509) 575 -6094 fax (509) 576 -6394 mmavhue @ci.vakima.wa.us • From: Waarvick, Chris Sent: Wednesday, March 05, 2008 3:52 PM To: Mayhue, Maria Cc: George Pechtel (E- mail); Baldoz, Deborah Subject: North Front Street Historic District Tree Guards Dear Maria, George Pechtel informs me that there are 42 trees needing the guard assembly. We should probably order 2 extra in case of future damage, also. thank you for your assistance on this matter. Let me know when you have some comparables for us to look at to accomodate bid and procurement requirements. When Council approves the procurement of the tree guards on March 18th ($10,000 limit), we may be ready to order! Page 1 Waarvick, Chris From: ghpechtelcoinc @charterinternet.com Reply To: ghpechtelcoinc @charterinternet.com Sent: Thursday, February 14, 2008 12:30 PM To: George h. Pechtel co. Inc; Waarvick, Chris Subject: Fw: Historic district project Sent via BlackBerry by AT &T Original Message From: ghpechtelcoinc @charterinternet.com Date: Thu, 14 Feb 2008 20 :29:40 To: "Dick Zais" <dzais @ci.yakima.wa.us> Subject: Historic district project As president of the north front street improvement association, I would like to petition the city to complete the project in the district. As you are aware, due to the oversite with regards to the alley concrete, our project went forward with no contingence. With out the contingence money, some work items needed to be removed from the wish list, work scope, as we uncovered issues that needed to be addressed. Consequently, when it came time for alley landscape and the tree trunk guards there was simply no money available to complete these items. I want to take this time to express my appreciation for the Public Works crew who pullled some funds out of the air and did some minor landscape in our alley so that we were not left with plain . old rocks and bare dirt. As you know, we here in the district have never been afraid to roll up our sleeves and put forth sweat equity to make something happen. As such,- if the city would purchase the tree guards, we would assemble a work party and install the trunk guards ourselves. I don't know if we want to take on the landscaping, there is the Garden Girl I suppose. This request is not a very significant cost and would complete the district design as prepared by Julia Walton for us and the city. We were told that if monies were saved in the west yakima project that our request would be given due consideration. Mike said that it appeared that there is 300k plus in savings the project and the NFSIA believes it is the appropriate time to make our request. If you would like, Corday and myself would be glad to make an appointment with you and Mike to discuss this issue. I look forward to hearing from •you in the near future. George H. Pechtel Sent via BlackBerry by AT &T 1 111 1 • Pagel 1 1K r' + r i. c, imp. ,,,, , itil s . i. , .401 401„. .4„ , , .4... li r; * • 0 ilvfr:,..144 ,. IIP f '3•045, \ 111 ; 1°1(.4 : alk, , 4 'C . , - ffa i "mw # i - ''.°°.- t . r i * - r < Vie 0 \ \ w L .` " ' Landscaping ` ill Tree Well 1. ,^ r 1' Grates �` ,,� , '' i ' , * • ' I' r � ft 1 E �► . urb - ' � - 4 4 \ ._ r I ,,. , • , er \e' t \ , ) . \ t• I , • lb ,- , . ., .... ‘ it lik VI. pp, • • 4 AA . ,.....,) 1111111.1"Altliell 1 inch equals 80 feet Old North Yakima Historic District • Jio Rant Sweet gmptaantentaaoaciatian `Jahhuna'a RiztaticTitottict • 7 Naafi Rant Sweet Wa 98901 Mr. Dick Zais Jr. City Manager City of Yakima 129 N. 2 Street Yakima, WA 98901 • May 8, 2007 Re: Unspent Funds From Downtown Futures Initiative. Dear Mr. Zais: I understand that there are unspent funds from the recently completed East Yakima portion of the Downtown Futures Initiative. There are 3 items that were not funded in the Historic District due to the omission of the concrete work in the alleyways of the Historic District. The 3 unfunded items are: 1. Barrier curb on the south side of the east — west alley way that was promised to Bob Snyder in consideration of using 3' of his property for landscaping on the south side. 2. Landscaping on the east side of the north -south alleyway between the alley and the city /county parking lot. 3. Metal Tree Trunk Guards for the District. To the existent possible, we request that these funds be used to complete the Historic District portion of this project. Very truly yours, David J. Picatti President Board of Directors i