HomeMy WebLinkAbout07/06/2010 11 North 40th / Summitview Ave LED Street Lighting Energy Efficiency Incentives Agreement w Pacific Power BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
0 . AGENDA STATEMENT
Item No. *1 1
For Meeting of: July 6, 2010
ITEM TITLE: A Resolution authorizing Ratification of an Agreement with Pacific
Power for energy efficiency incentives for LED street lighting at North
40 and Summitview Avenue
SUBMITTED BY: Chris Waarvick, Director of Public Works
Joe Rosenlund, Streets & Traffic Operations Manager
CONTACT PERSONITELEPHONE: Joe Rosenlund, Streets & Traffic Operations Manager,
575 -6005
SUMMARY EXPLANATION:
The City qualifies for an electrical efficiency incentive program to upgrade the existing
incandescent fixtures with LED street lights. LED fixtures are expected to result in a
substantial savings in power and energy costs as well as reduced maintenance due to their
longer service expectancy.
Staff respectfully requests Council consideration of a resolution authorizing ratification of the
City Manager's execution of an agreement with Pacific Power for electric efficiency incentive
program participation that includes reimbursement of costs to install electrical efficiency
measures including LED street lighting at the North 40 and Summitview Avenue location.
The resolution also authorizes the City Manager to sign upcoming incentive agreements for
about 10 or 12 additional street light system locations to be included in the electrical incentive
program.
Resolution X Ordinance_Other (Specify)
Funding Source: �,
APPROVED FOR SUBMITTAL: �.��� 4 City Manager
STAFF RECOMMENDATION: Staff respectfully requests the City Council to adopt the
Resolution authorizing and ratifying the City Manager's signature executing a FinAnswer®
Express Incentive Agreement with Pacific Power for electric efficiency incentive program
participation at the 40 Avenue and Summitview Avenue street light system location, and
further authorizing the City Manager to execute all future necessary and appropriate
documents for the City's various other street light system locations participating in the
efficiency incentive program.
BOARD /COMMISSION RECOMMENDATION:
COUNCIL ACTION:
III
• RESOLUTION NO. R 2010 -
A RESOLUTION authorizing and ratifying the City Manager's signature executing a
FinAnswer® Express Incentive Agreement with Pacific Power for
electric efficiency incentive program participation at the 40 Avenue and
Summitview Avenue street light system location, and further authorizing
the City Manager to execute all future necessary and appropriate
documents for the City's various other street light system locations
participating in the efficiency incentive program.
WHEREAS, the City of Yakima owns street lighting systems located at each street
intersection and various mid block and other locations providing a valuable and necessary
safety function throughout the City with said street lighting systems requiring energy efficient
upgrades from time to time; and
WHEREAS, incentives are available via an energy efficiency incentive program
offered by Pacific Power; and
WHEREAS, Pacific Power has the experience and expertise necessary to provide
said incentive programs and is willing to do so in accordance with the terms and conditions
of the attached agreement; and
WHEREAS, Pacific Power's electric efficiency incentive program require document
• signatures by the City Manager before energy evaluation programs proceed; and
WHEREAS, the City Council deems it to be in the best interest of the City of Yakima
to ratify the City Manager's signature and authorize him to execute future agreements with
Pacific Power for the City's various other street light system locations incentive program
participation, now, •therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager's execution of FinAnswer® Express Incentive Agreement with
Pacific Power for electric efficiency incentive program participation at the 40 Avenue and
Summitview Avenue street light system location is hereby authorized and ratified, and the
City Manager is further directed and authorized to execute all future necessary and
appropriate documents for the City's various other street light system locations participating
in the efficiency incentive program.
ADOPTED BY THE CITY COUNCIL this 6th day of July, 2010.
ATTEST: Micah Cawley, Mayor
Debbie Kloster, City Clerk
•
4110 :11 ,';111k:411:
Fi n A nswer ® Express Incentive Agreement
(Washington Schedule 115)
This FinAnswer Express Incentive Agreement ( "Agreement ") dated 6/16/2010 by and between
Pacific Power and City of Yakima / LED street lighting shall be effective only if Customer signs
the Agreement and delivers it to Pacific Power at 825 NE Multnomah, #600 — Attn: Energy
Efficiency Programs, Portland OR 97232 within 45 days of the date first written above.
Recitals
a. Pacific Power makes available energy efficiency incentives (the "Incentive ") to eligible
Pacific Power customers who install recommended electric energy efficiency measures
( "EEMs ").
b Customer is an existing customer of Pacific Power on Schedule: WA24 at 40 &
Summitview, Yakima Wa. 98902
(the "Facility").
c. Pacific Power has evaluated Customer's use of electricity at the Facility and recommended
EEMs ( "Recommended EEMs ") to improve the efficiency of the Customer's use of
electricity.
d. Information regarding the Recommended EEM design intent and equipment and operating
assumptions is provided in the following document(s), referenced and made a part of this
Agreement:
Energy Analysis dated performed by
X pre- inspection dated 6/10/09 performed by William Gatchel
•
e. Customer wishes to proceed with the installation of the Recommended EEMs, and
Customer shall install the Recommended EEMs no later than 6/16/11 (the "Required
Completion Date ").
f. Customer wishes to qualify for, and Pacific Power wishes to set out the terms whereby
Customer may qualify for, the Incentive in connection with Customer's installation of
Recommended EEMs.
11 / PACIFIC POWER
WA FinAnswer Express Incentive Agreement v2/09 — Page 1 of 7
Project name: City of Yakima LED street lights 40 & Summitview (# )6/16/2010
n: e
THEREFORE, Pacific Power and Customer agree as follows:
Agreement
•
Definitions. All capitalized terms not otherwise removal of any Recommended EEMs and
defined in this Agreement shall have the meaning prior to signing this Agreement.
ascribed to them in the Washington Tariff Schedule 2.1.2. Notify Pacific Power of any changes or
115 in effect as of the date above, and hereby change orders issued to contractors or
incorporated by reference into and made a part of installers that materially affect the
this Agreement. Qualifying equipment/services -Recommended EEM Costs or savings
incentive amounts, and other terms and conditions specified in the Agreement prior to
are posted on the program Web site, and the Tariff installation in the Facility.
Schedule incorporates that information by reference. 2.1.3. Not later than the Required Completion
All provisions of the Tariff Schedule, including the Date, Customer shall:
above information listed on the program Web site as 2.1.3.1. Properly install or cause to be
of the date above, apply to this Agreement. The properly installed the
following terms used in this Agreement shall be Recommended EEMs listed in
defined as follows: Exhibit A at Customer's Facility,
1.1. "Incentive" shall mean a payment to Customer and,
by Pacific Power to help offset a portion of 2.1.3.2. Provide a written request for an
Customer's Recommended EEM Costs that is inspection of the fully installed
paid in accordance with the provisions of this Recommended EEMs
Agreement and Tariff Schedule 115. 2.1.4. Not later than one year after the Required
1.2. "Recommended EEM Costs" shall mean the Completion Date, provide Pacific Power
Customer's reasonable costs incurred (net of with documentation of Recommended
any discounts, rebates, incentives, or other EEM Costs or this Agreement shall
consideration that reduces final actual terminate. Documentation of
Recommended EEM Costs incurred by Recommended EEM Costs includes the
Customer) to purchase and install following:
Recommended EEMs at Customer's Facility by 2.1.4.1. Copies of invoices documenting
the Required Completion Date. If Customer final Recommended EEM Costs by
installs the Recommended EEMs, the cost of Recommended EEM with labor
installation shall be equal to Customer's actual and material itemized and
labor costs for such installation. including documentation of any
1.3. "Recommended EEMs" shall mean the EEMs discounts, rebates, incentives, or
specified in,the attached Exhibit A. other consideration that reduces
final actual Recommended EEM
2. Qualification for the Incentive; Incentive Costs incurred by Customer.
Limitations. 2.1.4.2. Documentation of the actual cost of
2.1. To qualify for the hncentive, Customer must: labor for any Recommended EEMs
2.1.1. Permit Pacific Power or Pacific Power's installed by the Customer, showing
consultant to inspect the existing date work performed, name of
conditions prior to the installation of or
I g r 4 PACIFIC POWER
WA FinAnswer Express Incentive Agreement v2/09 — Page 2 of 7
Project name: City of Yakima LED street lights 40 & Summitview_ (# )6/16/2010
• •worker, hours worked, EEM funding from Pacific Power, Customer may
installed, and labor rate. claim that it is facilitating the production of the
2.1.5. Permit Pacific Power or Pacific Power's Environmental Attributes attributable to the
consultant to inspect the fully installed Energy Efficiency Project.
Recommended EEMs and review and 2.6. Pacific Power or its consultant shall inspect
approve final Recommended EEM Costs Customer's Facility to determine if proper
documentation. installation of the Recommended EEMs has
2.2. Customer agrees that the fmal Recommended been completed at Customer's Facility.
EEM Costs represent costs actually incurred 2.7. If Pacific Power determines (in its sole
and are net of any discounts, rebates, discretion) that all of the Recommended EEMs
incentives, or other consideration that reduces have been installed in a satisfactory manner,
final actual Recommended EEM Costs Customer shall be eligible for an estimated
incurred by Customer. maximum Incentive of $2;281':00 (the
2.3. Customer agrees that Pacific Power has the "Estimated Maximum Incentive "). The
right to request any other reasonable Estimated Maximum Incentive is based on the
documentation or verification of costs of total estimated Recommended EEM Costs and
purchasing and installing the Recommended annual electric energy savings. Recommended
EEMs, including but not limited to EEM Costs and electric energy savings
documentation from the Customer's estimates are subject to Pacific Power
contractor, supplier or other vendor to approval.
determine the price paid by the Customer.. 2.8. Pacific Power will review and approve final
411 2.4. Customer agrees that the Recommended EEMs Recommended EEM Costs and projected
specified will not be eligible for any other annual electric savings. The final Incentive
Pacific Power Incentives other than the ( "Final Incentive ") paid is based on actual
Incentives available under this Agreement. approved Recommended EEM Costs and
Accordingly, the Customer shall not apply for electric energy savings for installed
any other Pacific Power Incentives with Recommended EEMs. The Final Incentive
respect to these Recommended EEMs at any paid shall be no more than 120% of the
time before or after the Required Completion Estimated Maximum Incentive.
Date. 2.9. To the extent that Pacific Power determines (in
2.5. Customer hereby transfers to Pacific Power all its sole discretion) that all of the
"Environmental Attributes" attributable to the Recommended EEMs have not been installed
Energy Efficiency Project or its operation. or that some Recommended EEMs have not
Environmental Attributes include any and all been installed in a satisfactory manner,
credits, benefits, emissions reductions, offsets Customer shall not be eligible for the
and allowances, howsoever entitled, resulting Estimated Maximum Incentive. In such event,
from the avoidance of the emission of any Pacific Power shall recalculate a reduced Final
substance to the air, soil or water at or by Incentive, if any, based on the actual
PacifiCorp generating facilities through Recommended EEMs installed in a satisfactory
reduced generation of energy or other savings manner, using the same methodology that
or offsets on account of the Energy Efficiency Pacific Power previously used to calculate the
Project. Customer will not claim ownership of Estimated Maximum Incentive.
any Environmental Attributes. As long as 2.10. If Customer terminates a material portion of its
Customer at the same time states the Energy electric service requirements from Pacific
Efficiency Project was made possible with Power for the Facility within 60 months of the
• NPACIFIC POWER
WA FinAnswer Express Incentive Agreement v2/09 — Page 3 of 7
Project name: _City of Yakima LED street lights 40` & Summitview_ (# )6/16/2010
•
date of the Final Incentive payment under this POWER'S LIABILITY EXCEED ANY
Agreement and Facility remains in operation, OBLIGATION TO PAY THE INCENTIVE FOR
Customer is obligated to repay the Final WHICH CUSTOMER IS ELIGIBLE UNDER
Incentive to Pacific Power within 30 days of SECTION 2 OF THIS AGREEMENT.
written request. The repayment 5. Toxic Materials. Pacific Power and its consultants
( "Repayment ") is determined as follows: shall have no responsibility for the discovery,
Repayment = Final Incentive x (60- Savings presence, handling, removal, or disposal of or
Delivery Term) /60, where Savings Delivery exposure of persons to hazardous materials of any
Term = number of months between the month kind in connection with Customer's Facility,
the Final Incentive payment was made and the including without limitation, asbestos, asbestos
month the Facility terminated a material products, PCBs, or other toxic substances.
portion of its electric service. For determining
the Repayment, dates shall be the first day of 6. Attorneys' Fees. If arbitration or litigation is
the month in which they occur. commenced by either party to enforce or interpret
any of the provisions of this Agreement, the
3. Pacific Power Obligations. prevailing party shall be entitled to recover
3.1. After receiving written notice from Customer reasonable costs and attorneys' fees at the
that installation of Recommended EEMs is arbitration, at trial, on appeal, and on any petition
completed and documentation of final for review.
Recommended EEM Costs, Pacific Power or
Pacific Power's consultant will promptly 7. Entire Agreement/Modification. This Agreement
inspect the Recommended EEMs to verify contains the entire agreement between the parties
their proper installation and review final with respect to the subject matter hereof, and unless
Recommended EEM Costs submittals. otherwise provided in this Agreement, no
3.2. Provided that Customer qualifies to receive the modification or waiver of any of the provisions, or
Incentive in accordance with Section 2 above, any future representation, promise, or addition, shall
Pacific Power shall pay to Customer (or the be binding upon the parties unless made in writing
assignee if assigned), within 45 days of and signed by both parties.
satisfactory inspection of the fully installed
Recommended EEMs and receipt of final 8. Disputes /Governing Law. This Agreement shall be
Recommended EEM Costs submittals, the exclusively governed by and interpreted in
Final Incentive specified in Section 2. accordance with the laws of the state where the
Facility is located, excluding choice of law rules.
4. LIMITATION ON DAMAGES. Customer shall Any litigation between the parties shall be
independently evaluate any advice or direction prosecuted only in the state or federal courts of the
given by Pacific Power related to estimates of
electricity savings or the cost, selection or state where the Facility is located.
installation of EEMs. IN NO EVENT WILL
PACIFIC POWER BE LIABLE FOR THE
FAILURE OF CUSTOMER TO ACHIEVE A
SPECIFIED AMOUNT OF ENERGY SAVINGS, •
THE OPERATION OF CUSTOMER'S
FACILITIES, OR ANY INCIDENTAL OR
CONSEQUENTIAL DAMAGES OF ANY KIND
IN CONNECTION WITH THIS AGREEMENT
OR THE INSTALLATION OF RECOMMENDED
EEM'S, AND IN NO EVENT SHALL PACIFIC
NPACIFIC POWER
•
WA FinAnswer Express Incentive Agreement v2/09 - Page 4 of 7
Project name: _City of Yakima LED street lights 40 & Summitview_ (# )6/16/2010
•
9. Direct Payment: the Incentive to which Customer
becomes entitled under this Agreement will be
mailed to the Customer at the following address:
•
• Customer Name
Attention
•
Mailing Address
City, State and Zip
•
•
10. Assignment to a third party: Customer may, by
executing Exhibit B of this Agreement, assign
•
payment of the Incentive to which Customer
•
•
becomes entitled under this Agreement, which
assignment shall be subject to all the terms and
• conditions of the Agreement.
.Customer
Signature By
Print Name:
Title: ����>, )
Pacific Power
•
Signature By:
•
•
Print Name:
Title:
•
•
•
•
PACIFIC POWER
•
WA FinAnswer Express Incentive Agreement v2/09 — Page 5 of 7
Project name: City of Yakima LED street lights 40 & Summitview_ (# )6/16/2010
•
•
FinAnswer Express Incentive Agreement
EXHIBIT A
Energy Efficiency Measures
Cover Sheet Only
Attach Description
•
PACIFIC POWER
•
WA FinAnswer Express Incentive Agreement v2/09 — Page 6 of 7
Project name: _City of Yakima LED street lights 40 & Summitview (# )6/16/2010
'..3:3; e `'' i t `, ' 7 { y '' :,
•
FinAnswer Express Incentive Agreement
EXHIBIT B
Assignment of Incentive to a Third Party
The undersigned Customer hereby assigns all of its right, title and interest in the Incentive, subject to the
terms and conditions of the FinAnswer Express Incentive Agreement dated , to the
following:
NAME:
STREET:
CITY, STATE, ZIP:
TIN or SSN (required):
S NOTWITHSTANDING SUCH ASSIGNMENT, RESPONSIBILITY FOR COMPLYING WITH ALL
TERMS AND CONDITIONS OF THIS AGREEMENT SHALL CONTINUE TO BE THE OBLIGATION
OF CUSTOMER, AND PACIFIC POWER'S SOLE OBLIGATION UNDER THIS AGREEMENT SHALL
BE TO CUSTOMER. ACCORDINGLY, THE ASSIGNEE SHALL HAVE NO RIGHTS AGAINST
PACIFIC POWER WITH RESPECT TO SUCH ASSIGNMENT OR THE PAYMENT OF THE
INCENTIVE, AND. IN THE EVENT THAT PACIFIC POWER DOES NOT PAY THE INCENTIVE AS A
RESULT OF THE CUSTOMER'S FAILURE TO COMPLY WITH ALL TERMS AND CONDITIONS OF
THIS AGREEMENT, THE ASSIGNEE'S SOLE RECOURSE SHALL BE AGAINST CUSTOMER.
CUSTOMER DIRECTS PACIFIC POWER TO PAY ANY INCENTIVE TO WHICH IT IS ENTITLED TO
THE ASSIGNEE, AND CUSTOMER WAIVES ALL RIGHTS TO DIRECTLY RECEIVE PACIFIC
POWER INCENTIVES FOR INSTALLED EEMS SPECIFIED IN THIS AGREEMENT.
Executed on this of 200_
Customer:
By:
Name:
Title:
(This Exhibit only needs to be completed if Customer wants to assign the Incentive payment to a third party) ,
ill PACIFIC POWER
WA FinAnswer Express Incentive Agreement v2/09 — Page 7 of 7
Project name: City of Yakima LED street lights 40 & Summitview (# )6/16/2010
FinAnswer Express Lighting Retrofit Incentive
Vi PACIFIC POWER Date: March 2, 2010 Prepared by: Lori Sanders
Energy Efficiency Project Information
• rojec : • rojec a us 're ►mmary
PPL Ver5.0
Project Name City of Yakima Street Lighting
Address 40th and summitview .
City Yakima I StatelWA I Zip Code
(Address for incentive payment)
Business Name City of Yakima .
Address 2301 Fruitvale BId
City Yakima State /Prov. WA Zip Code 98902
Customer Contact Person Joe Rosenlund Title Streets & Traffic Mgr. Phone 509 - 576 -6430
Email jrosen u • ci.yakima.wa.us
ontractor
Company and Contact name WESCO Distribution, Inc. - Jim Nieme er
Phone 509 - 783 -1397 Fax 509 -735 -3 7
Project site Account Number meter 84- 807 -318 Approx. Total Sq. Feet
Rate Schedule WA 24 Business Type Other
Operation Schedules �� 1 Hours o p
O er t
aron' :g t x
.� � { ' F a � tu �"',�'�s t'��a x �r° ► `� �'�, v'#,�- .ra.�a 'x-�`sx � � F � �r� sr�,�,�� � ' " �
i t a rid A r �" �'�} "x{"" B F `�1, +� r y x�i. 1 D t, i ,�,p { ~... ,.` eR P A
Develop Operation Schedule for each area(s) ��i °�� - �� ~..,.,. � • M1 �° g � � ,
hours of use. M on 12.00 a K
_ue 12 p
( Example: storage 1 hr. a day Mon -Fri, T P
Wed 12.00
Front office 9 hrs a day Mon -Fri) a j'
Th ur 12.00 A`. sky,
Fri 12.00 r , ��
Weeks operated Per Year) 52 I :;Sat 12.00 �'
`Sun 12.00 '
.
T
Open Major Holidays E ota
MI " ' a{ ; .
i,. a _,.. � r[ ��3�0 �1. .. ., .. � _.n✓: w � i$ U.r..L...,.. ,3 .r_ MAiw N ....
6/16/2010 10:04 AM street lighting 40th - summitview (ver5)(rev2)
• •
•
•
•
•
• FinAnswer Express Retrofit Lighting Incentive
•
PACIFIC POWER
• Project Summary Status
Project Name Preliminary
PPL Ver 5:0 City of Yakima Street Lighting
Dollar Savings
Per Year Per Month
•
$1,317 $110
•
•
Project Cost •
Material Labor Other Total project
$17,986 • $900 $1,475 $20,361 % of Project Paid by
Incentive $2,281 Incentive
•
Net Cost $18,080 11%
•
Simple Paybacks ( in years)
Pre- Incentive With Incentive
•
• 15.5 13.7
•
Energy Savings
. kWh KW %Savings
Lighting Fixture Retrofit 22,811 4.1 62%
Controls -
Relamp Only: >_ 30 W T 8 Lamp - 0.0
Project Total 22,811 4.1
kWh KW
The incentive and energy savings above are estimates only. .
The actual incentive paid will be determined based on the results of a post- installation inspection and review of project
invoices(by Pacific Power). .
Lighting incentives are capped at 60% of eligible energy efficiency project costs, and the minimum simple payback
(with incentive) for the project is one year If needed, incentives will be decreased to reflect a one -year payback.
The simple payback with incentive is the net project cost divided by the annual electric cost savings (dollar savings).
Steps to receive an incentive:
1. Sign a Pacific Power incentive agreement before you order equipment.
2. Upgrade your lighting. ' . ..
3. Submit project cost documentation including invoices with breakdown of materials and labor, and contact .
Pacific Power or your Energy Efficiency Alliance vendor for a post - installation inspection.
0 4. Receive incentive check within 45 days of completion of step 3. .
•
•
6/16/2010 10:04 AM street lighting 40th - summitview (ver5)
•
FinAnswer Express Incentive
•
PACIFIC POWER
Date March 2, 2010
n_
Project Name City of Yakima Street Lighting 40th and summitview Yakima, WA
Location Information;` Existing Fixtures "' „ProposedjFixtures i , ; , a Savings,::'
g " Total 18 .,Total
-. - _
)
V j Location Fixture Type Qty. Watts Fixture Type (P) Qty. Watts kWh Dollars r
A
A
A •
A
N 40th Ave @ Custom: 80 LED Street
A Summitview HPS400: 14 465 Lights 14 159 18,764 $1,083 c
N 40th Ave @ Custom: 120 LED Street
A Summitview HPS400: 4 465 Lights 4 234 4,047 $234
A
A •
A
A
A
A
A
A
A
A
A
A
A
A
A
A
•
A
II/
10:04 AM6/16/2010 street lighting 40th - summitview (ver5)(rev2) 3]
FinAnswer Express Incentive
Loca Information Existing Fi ;, ti ,Pro osed ;Fix tures
fs .. .... ` - _ "
. .� ;
Total 18 w , ,:: T Total $1 317,x;: r, .,. V ?a
y Location Fixture Type , Qty. Watts Fixture Type (P) Qty. Watts kWh Dollars I
A
A
A
A
A
A
A
•
0
10:04 AM6/16/2010 street lighting 40th - summitview (ver5)(rev2) 4]