HomeMy WebLinkAboutR-2024-141 Resolution authorizing an agreement with HLA Engineers and Surveyors for Engineering Services for the Pedestrian Bridge over Wide Hollow Creek at West Valley Community Park RESOLUTION NO. R-2024-141
A RESOLUTION authorizing an agreement with HLA Engineering and Land Surveying, Inc.
to provide engineering services for the Pedestrian Bridge project over
Wide Hollow Creek at West Valley Community Park.
WHEREAS, the City has the need to replace the existing bridge and design a new
pedestrian Bridge over Wide Hollow Creek at West Valley Community Park located at 1330 S.
80th Avenue, Yakima, Washington. The new pedestrian bridge may be referred to herein as
"Pedestrian Bridge", and;
WHEREAS, the current bridge is narrow and does not provide ADA compliant access to
the park, and;
WHEREAS, the Pedestrian Bridge project will provide access to West Valley
Community Park and West Valley Middle School and Junior High School, and;
WHEREAS, the Yakima City Council and Yakima Parks and Recreation Commission have
previously approved a comprehensive plan that includes the replacement of the pedestrian
bridge; and
WHEREAS, the City of Yakima used the procedure established by the State of
Washington and FHWA to select and recommend HLA Engineering and Land Surveying, Inc. to
perform the Scope of Work; and
WHEREAS, HLA Engineering and Land Surveying, Inc. has provided a Scope of Work
included in this Professional Services Agreement that meets the needs and requirements of the
City of Yakima for this project; and,
WHEREAS, the City desires to contract with HLA Engineering and Land Surveying, Inc.
to complete the design of the project, and;
WHEREAS, the design of the Pedestrian Bridge project will utilize Washington
Department of Transportation grant funds for the design work, and;
WHEREAS, the City Council of the City of Yakima finds that entering into the
Professional Services Agreement is in the best interests of the City and its residents; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute a Professional Services Agreement
with HLA Engineering and Land Surveying, Inc., attached hereto and incorporated herein by this
reference, not to exceed One Hundred Ninety Five Thousand Eight Hundred Dollars ($195,800)
to provide the Professional Services as described in the Agreement.
ADOPTED BY THE CITY COUNCIL this 5th day of August, 2024.
Patricia Byers, Mayor
ATTEST: AKim 1,
•
�; .SEAL! h
.0P -
. I. , . 4 . . � *� .: ,
Rosalinda Ibarra, City Clerk �10StiINGAGr=
Contract Supplemental Agreement
Supplemental Agreement Organization and Address:
Number: 1 HLA Engineering and Land Surveying, Inc
2803 River Road
HLA Project No. 23162E Yakima, WA 98902
Original Contract Number: Execution Date of Supplement:
2023-201 (. , 2024
City Engineering Project Number: Completion Date of Supplement:
December 31, 2026
Project Title: Original Amount Payable:
Wide Hollow Creek Pedestrian Bridge $44,200.00
Revised Amount Payable: Supplement No. 1:
$240,000 $195,800 (Increase)
Section 1: Supplemental Agreement
The City of Yakima, Washington desires to supplement the contract agreement entered into with HLA
Engineering and Land Surveying, Inc., and executed on November 22, 2023, by Resolution No. 2023-155
and identified as Contract No. 2023-201. All provisions in the basic contract remain in effect except as
expressly modified by this supplement. The changes to the agreement are described as follows.
Section 2: Scope of Services
The attached Exhibit A- Scope of Services for additional tasks to be performed as part of this
Supplemental Agreement includes. Item 5 Preliminary Design Engineering (60%), Item 6 Preliminary
Design Engineering (90%), Item 7 Final Design Engineering (100%), Item 9 Bidding Phase Assistance,
and Item 10 Construction Engineering.
Section 6: Compensation
Payment for this supplemented work, as shown on Exhibit A, is not to exceed $195,800.00 bringing the
total amount of the Agreement to$240,000.00.
Section 8: Project Schedule and Budget
If you concur with this supplement and agree to the changes as stated above, please sign the appropriate
spaces below and return to this office for final action.
By: /a/C " Z / • f 7 = =— By. IDCW`ei
Consu nt S nat a Cit nager
le-1-11--t
Date
CITY CONTRACT NO
RESOLUTION NO — '
\\fs02\General\Contracts&Task Orders\Yakima\2024\Wide Hollow Creek Ped Bridge Supplement\2024-07-01 23162E Supplemental Agreement No
1 docx Page 1 of 8
EXHIBIT A
Scope of Services
CITY OF YAKIMA
WIDE HOLLOW CREEK PEDESTRIAN BRIDGE
The City of Yakima (CITY) has received additional funding to complete engineering design, provide
bidding assistance, and provide engineering and administration services during construction for the Wide
Hollow Creek Pedestrian Bridge (PROJECT). After submission of a Statement of Qualifications on June
9, 2023, HLA Engineering and Land Surveying, Inc. (HLA), was notified on July 28, 2023, of its selection
to perform engineering design services for this project. HLA contracted with the CITY to provide project
management and administration, supplemental land surveying, environmental documentation, and
preliminary design engineering (30%). This Supplemental Agreement No. 1 is to complete the project
SCOPE OF SERVICES:
The Scope of Services included in the Agreement for Professional Services - Exhibit A shall be amended
to include the following:
5.0 Preliminary Design Engineering (60%)
5.1 Based on approved 30% preliminary engineering plans, perform and present design to CITY
at 60% completion for review and approval
6.0 Preliminary Design Engineering (90%)
6.1 Based on approved 60% preliminary engineering plans, perform and present design to CITY
at 90% completion for review and approval.
7.0 Final Design Engineering (100%)
7.1 Based on approved 90% preliminary engineering plans, perform and present design to CITY
at 100% completion for final coordination.
7.2 Perform quality control and assurance review of all final documents
7 3 Prepare Engineer's final cost estimate
7.4 Provide final plans and specifications to the CITY in electronic format suitable for printing and
use at time of bid advertisement. It is anticipated HLA will prepare one (1) complete set of
plans and specifications for one bid call, additional bid packages will be considered additional
services.
9.0 Bidding Assistance
9.1 Prepare advertisement for bids. Coordinate with CITY on number and location publications.
(All advertising fees to be paid by the CITY.)
9.2 Post documents to HLA website, notify potential bidders and utility companies of PROJECT
posting, and maintain planholder list.
9.3 Answer and supply information as requested by prospective bidders.
9.4 Prepare and issue addenda to contract documents, if necessary
9.5 Attend the bid opening and participate in the evaluation process.
\\fs02\General\Contracts&Task Orders\Yakima\2024\Wide Hollow Creek Ped Bridge Supplement\2024-07-01 23162E Supplemental Agreement No
1 docx Page 2 of 8
9.6 Prepare summary of bids received and review bidder's qualifications and responsiveness.
9.7 Provide recommendation of an award to the CITY for construction contract.
9.8 Prepare administrative documents to the appropriate agencies which have jurisdiction over
funding, design, and construction of the PROJECT.
10.0 Construction Engineering
10.1 Following Council award authorization, prepare notice of award to the Contractor, assemble
construction contract documents, and coordinate contract execution with the CITY and
Contractor
10.2 Review Contractor's submission of certificate of insurance and contract bond.
10.3 Coordinate and facilitate preconstruction meeting with the CITY, Contractor, private utilities,
and affected agencies, including preconstruction agenda and meeting record.
10 4 Prepare and transmit notice to proceed to Contractor.
10 5 Furnish a field survey crew to provide geometric control, including construction staking.
10.6 Furnish a qualified resident engineer(inspector) to observe construction for substantial
compliance with plans and specifications and CITY Construction Standards.
10.7 Review Contractor's submission of samples and shop drawings.
10.8 Maintain record of materials (ROM) for duration of PROJECT.
10.9 Respond to Contractor requests for information (RFI)
10.10 Interpret plans and specifications when necessary
10.11 Prepare daily progress reports
10.12 Prepare weekly statements of working days
10.13 Create and maintain accurate construction documentation for the life of the PROJECT.
10 14 Ensure the CITY has all necessary files for potential audits.
10.15 Consult and advise the CITY during construction and make final review and report of the
completed work with CITY representatives.
10.16 Coordinate testing scheduling with the Contractor's materials testing firm and review
acceptance sampling and testing for construction materials.
10.17 Coordinate and attend construction meetings anticipated once per week during the duration
of improvements
10.18 Perform measurement and computation of pay items
10 19 Prepare and provide monthly progress estimates to the CITY and recommend progress
payments for the Contractor.
10 20 Prepare proposed contract change orders and/or force account computations as required
10 21 Conduct final walkthrough inspection with the Contractor and CITY. Prepare and transmit
punchlist to Contractor.
\\fs02\General\Contracts&Task Orders\Yakima\2024\Wide Hollow Creek Ped Bridge Supplement\2024-07-01 23162E Supplemental Agreement No
1 docx Page 3 of 8
10.22 Prepare and furnish record drawings and field notes of completed work in accordance with
PROJECT field records provided by the resident engineer and those submitted by the
Contractor.
10 23 Prepare administrative documents to the appropriate agencies which have jurisdiction over
funding, design, and construction of this PROJECT
10.24 Monitor the Contractor's compliance with federal and state labor standards
10.25 Assist the CITY with funding reimbursement information and supporting documentation, as
requested
10.26 Monitor the Contractor's compliance with Disadvantaged Business Enterprise (DBE) goals
and reporting requirements.
10.27 Prepare and submit recommendation of PROJECT acceptance
10.28 Prepare and submit Notice of Completion of Public Works Contract(NOC). Monitor lien
releases from state agencies.
10.29 Notify CITY when retainage may be released
10.30 Ensure the PROJECT is completed as designed and contract specifications are adhered to
during construction.
11.0 Additional Services
Provide professional engineering and land surveying services for additional work requested by the CITY
not included above.
TIME OF PERFORMANCE:
The Time of Performance included in the Agreement for Professional Services— Exhibit A shall be
amended to include the following:
5.0 Preliminary Design Engineering (60%)
HLA will provide Preliminary Design Engineering, including 60% draft plans, 60% draft specifications, and
60% cost estimate for CITY review within sixty (40) working days from receipt of signed Supplemental
Agreement No 1
6.0 Preliminary Design Engineering (90%)
HLA will provide Preliminary Design Engineering, including 90% draft plans, specifications, and estimate
within forty (40) working days of receiving CITY comments on 60% plans, specifications, and estimate.
7.0 Final Design Engineering (100%)
HLA will provide Preliminary Design Engineering, including final plans, specifications, and estimate within
thirty (30) working days of receiving CITY comments on 90% plans, specifications, and estimate.
9.0 Bidding Assistance
Bidding Assistance shall be completed during one bidding period within forty-five (45) working days
following the CITY's authorization to advertise for bids.
\\fs02\General\Contracts&Task Orders\Yakima\2024\Wide Hollow Creek Ped Bridge Supplement\2024-07-01 23162E Supplemental Agreement No
1 docx Page 4 of 8
10.0 Construction Engineering
10.1 Construction engineering services shall begin upon construction contract award by the CITY
to the lowest responsible bidder and extend through the completion of construction, and
completion of as-constructed drawings.
10.2 A maximum of thirty (30)working days has been assumed for the construction of the
improvements, utilizing a standard 40-hour work week.
10.3 Should the Contractor be granted time extensions for construction completion due to
recognized delays, requested additional work, and/or change orders, services during
construction beyond the thirty (30)working days shall be considered additional services.
11.0 Additional Services
Time for completion of work directed by the CITY under additional services shall be negotiated and
mutually agreed upon at the time service is requested by the CITY.
FEE FOR SERVICE:
The Fee for Services included in the Agreement for Professional Services— Exhibit A shall be amended
to include the following:
For the services furnished by HLA as described in this Agreement, the CITY agrees to pay HLA an
amount not to exceed $195,800.00 for all added services as estimated by phase tasks below. This total
amount may be revised only by written agreement of both parties
5.0 Preliminary Design Engineering (60%)
All work for Preliminary Design Engineering (60)/0) shall be performed on a time-spent basis at our normal
hourly billing rates, plus reimbursement for non-salary expenses, for the estimated fee of$22,600.00.
6.0 Preliminary Design Engineering (90%)
All work for Preliminary Design Engineering (90%) shall be performed on a time-spent basis at our normal
hourly billing rates, plus reimbursement for non-salary expenses, for the estimated fee of$27,500.00.
7.0 Final Design Engineering (100)/0)
All work for Final Design Engineering (100%) shall be performed on a time-spent basis at our normal
hourly billing rates, plus reimbursement for non-salary expenses, for the estimated fee of$21,300.00
9.0 Bidding Assistance
All work for Bidding Assistance shall be performed on a time-spent basis at our normal hourly billing rates,
plus reimbursement for non-salary expenses, for the estimated fee of$4,400.00.
10.0 Construction Engineering
All work for Construction Engineering shall be performed on a time-spent basis at our normal hourly
billing rates, plus reimbursement for non-salary expenses, for the estimated fee of$120,000.00.
\\fs02\General\Contracts&Task Orders\Yakima\2024\Wide Hollow Creek Ped Bridge Supplement\2024-07-01 23162E Supplemental Agreement No.
1 docx Page 5 of 8
11.0 Additional Services
Additional work requested by the CITY not included above shall be authorized by the CITY and agreed
upon by HLA in writing prior to proceeding with services HLA will perform additional services as
directed/authorized by the CITY on a time-spent basis at our current hourly billing rates, plus
reimbursement for direct non-salary expenses such as laboratory testing, printing expenses, vehicle
mileage, out of town travel costs, and outside consultants
End of Exhibit A
\\fs02\General\Contracts&Task Orders\Yakima\2024\Wide Hollow Creek Ped Bridge Supplement\2024-07-01 23162E Supplemental Agreement No.
1 docx Page 6 of 8
EXHIBIT B
Professional Fees
City of Yakima:Wide Hollow Creek Pedestrian Bridge
Name Michael Het Michael Uhlman Marla Meza Andrew Hyink Tim Foes Damen Wilhelm Taylor Speer Liz Fonfara Krystal Backes Taylor Denny Angela Ringer Dennis Persia Labor
Project Role Principal in Charge Project Manager Project Engineer Project Engineer Project Surveyor Surveyor Surveyor Project Adman Billing Billing Manager Construction Supervisor Contract Admin Sr Resident Engineer Hours Total Dollars
Employee Classification Principal PE Principal PE Project Engineers) Project Engineer) Lk.Prof Lard Srvr Srvyr 2-Man Crew Srvyr 2-Man Crew Administrative/Clerical Adminrshatrve/Clerical Construction Supervisor Contract Admin 111 Sr Resident Engineer
Biting Rate $ 223 00 $ 223.00 $ 184 00 $ 165 00 $ 181 00 $ 128 00 $ 128 00 $ 97 00 $ 97 00 $ 184 00 $ 151 00 $ 159 00
1 Project Management and Administration ' 6 8 2 2 0 0 0 0 4 0 0 0 22 $4.500.00
11 Project Management end Invoicing 2 4 4 10 $1,726.00
-
1.2 Project Team Coorrlination Meetings 2 2 2 2 8 $1,68000
1 3 Project Schedule 2 2 4 $892.00
Relmburseablec
0 00
2 Supplemental Land Survey - 0 2 2 0 - 10 111MillilliMINEIMMI 0 .J_ ,_ 0 0 0 38 $6.000.00
2 1 Research,Eaia$ng Data CarryMBon and Survey Control 2 2 4 8 16 $2,822 00
2.2 Topowaphic Survey 4 2 = . 22 $3,070 00
3 Environmental Documentation a 0 0111 20 10 0 Mir 0 6 i? 0 MI 0 0 0 176 $7.000.00
3 1 Envkamwnld Coordination 4 20 10 8 , 42 $6,998.00
4 Preliminary Engineering Design(30%Design) Mk 12 30 i] 66 18 0 0 0 2 S 0 0 0 0 134 5 26.700.00
41 30%Plans 8 24 48 16 96 $18,608.00
42 30%Engineers Estimate 1 4 8 13 $2,507.00
14 $2,888.00
44 Stakeholder0%Sordal Review on Meeting
Ecology,City) 2 2 6 2 11 $1,929.00
4.4 30%Submittal Review Meetlng 1 2 4 2
5 Preliminary Design Engineering(60%) 10 30 56 18 S. 0 0 0 1111 0 0 41110 0 0 118 $22,600.00
Sr 60%Plans 6 22 36 16 80 $15,50800
5 2 60%En$ineNs Estimate 2 2 8 12 $2,364.00
5 3 Stakeholder Cuer4nation(WDFW,Ecology,City) 1 4 8 13 $2,587.00
5 4 60%SONr60sl Review Meeting 1 2 4 _ 4 13 $2,123.00
6 Preliminary Design Engineering(60%) 9 34 IIMMINIIIIIIIIP 0 i 0 0 `MMIL. 0 MUM. 0 156 $27,500.00
6 I 90%Plans 4 16 35 16 72 $13,724 00
6 2 90%Engineers Estimate 2 4 6 12 $2,442.00
fi 3 90%Specifications s 1 6 t 0 24 1 45 $6,884.00
6.4 Stakeholder Coordination(WNW.Ecology,City) I 8 13 $2,587.00
65 90%Submittal Meeting 1 4 2 2 13 $2,375.00
7 Final Design En9'stee6408(100%) 8 IMP 22 42 10 4x _0 0 22 k_ 0 4 'llf' 0 122 $21,300.00
71 100%Puns 2 12 24 14 2 2 56 6 10,579 00
72 100%Engineers Estimate 2 4 _ 8 14 62,110.00
73 100%Specifications 2 4 8 2 20 2 4 42 $6,084.00
74 100%Submittal 2 2 2 10 $1,784.00
6 Funding Assistance Act 0 0 0 . - 0 0 0 0 8_. 0 0 _____0 ,,,,=111" 0 50.00
8 0 Funding Appications 0 6 0.00
-
9 Bidding Phase Assistance . 1 6 8 -11 0 0 0 4 $ 0 2 0 25 $4,400.00
91 Bidding Phase Assisbnce 1 6 8 4 4 2 25 84,383.00
10.1 Project Staking 4 8 24 24 60 $8,262.00
102 Construction Inspection 12 Ifi 280 308 $00,140A0
10.3 Construction Management 8 Administration 4 20 40 80 120 264 f 45,552.00
104 Project Closeout 1 12 8 1 2 1 10 40 20 95 $16,055.00
a Task Total Hours 30.00 180.00 316.00 95.00 24.00 32.00 32.00 62.00 5.00 iria WOWM 1482.00
Task Total Fee 611,150.00 $40,140.00 $56,144.00 $15,675.00 $4,344.00 $4,096.00 $4.096.00 5 6.014.00 5 485.00 $17,214J0 828.38811E $47,70*AO $240,000.00
Note values in each phase are eameted and may vary%thin each phase.However oven$contract amount steal not be exceeded. Project Subtotal $ 240,000.00
Original Contract $ 44,200.00
Contract Supplement No.1 $ 195,800.00
End of Exhibit B
EXHIBIT C
SCHEDULE OF RATES FOR
HLA Engineering and Land Surveying, Inc.
Effective January 1, 2024, through December 31, 2024
Senior Principal Engineer $263.00 per hour
Licensed Principal Engineer $235.00 per hour
Licensed Principal Land Surveyor $235 00 per hour
Licensed Professional Engineer $212.00 per hour
Other Licensed Professional $212.00 per hour
Project Engineer II $194.00 per hour
Construction Supervisor $194.00 per hour
Planning Supervisor $194 00 per hour
Licensed Professional Land Surveyor $191.00 per hour
Project Engineer I $174.00 per hour
Contract Administrator III $159.00 per hour
Senior Resident Engineer $159.00 per hour
Senior Planner $157.00 per hour
CAD Technician $153 00 per hour
Engineering Technician Ill $143.00 per hour
Planner $143.00 per hour
Resident Engineer $143 00 per hour
Surveyor $141.00 per hour
Surveyor on Two Man Crew $135.00 per hour
Contract Administrator II $133.00 per hour
Engineering Technician II $123.00 per hour
Surveyor on Three Man Crew $118.00 per hour
Contract Administrator I $102.00 per hour
Engineering Technician I $102.00 per hour
Administrative/Clerical $102.00 per hour
Vehicle Mileage Federal Rate
Schedule of Rates may be adjusted during the term of this Agreement to the HLA Standard
Hourly Rates in effect at the time.
End of Exhibit C
\\fs02\General\Contracts&Task Orders\Yakima\2024\Wide Hollow Creek Ped Bridge Supplement\2024-07-01 23162E Supplemental Agreement No
1 docx Page 8 of 8
401101&
kilNiiiir
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7.E.
For Meeting of: August 5, 2024
ITEM TITLE: Resolution authorizing an agreement with HLA Engineers and
Surveyors for Engineering Services for the Pedestrian Bridge over
Wide Hollow Creek at West Valley Community Park
SUBMITTED BY: Scott Schafer, Director of Public Works
Bill Preston, City Engineer
*Ken Wilkinson, Parks & Recreation Manager
SUMMARY EXPLANATION:
The foot bridge at West Valley Community Park is a simple wooden bridge of unknown origin, that is
beyond its useful life and requires removal and replacement. A grant request was completed to replace
the bridge with an ADA bridge and asphalt approaches and connection to sidewalks and the walkways
within West Valley Community Park. With the efforts of Sen. Curtis King, the grant request of$900,000
was approved through the Washington State Department of Transportation (WSDOT). In November of
2023, utilizing the City of Yakima's RFQ process, HLA was selected to begin 30% drawings for the
pedestrian bridge and the approaches utilizing REET 1 funds.
Enclosed for City Council review is the Supplemental Agreement with HLA which enables them to
complete the drawings and assist with permitting and the necessary bidding process. The Supplemental
Agreement is in an amount not to exceed $195,800 and is funded by the WSDOT grant.
ITEM BUDGETED: N/A
STRATEGIC PRIORITY: Investment In Infrastructure
RECOMMENDATION: Adopt Resolution.
ATTACHMENTS:
Resolution_HLA PE - bridge design
HLA supplemental agreement- WVCP Pedestrian Bridge - 7.16.2024.pdf
46