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Home My WebLink About05/06/2008 15 Healthy Families Program Agreement Amendment BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4- Jam' For Meeting of: May 6, 2008 ITEM TITLE: Consideration of a Resolution authorizing the City Manager to execute an amendment to a service agreement for a Healthy Families - Yakima program SUBMITTED BY: Cindy Epperson, Financial Services Manager CONTACT PERSON/TELEPHONE: Linda Kraft, Excecutive Director, 697 -9625 Cindy Epperson, Financial Services Manager, 575 -6070 SUMMARY EXPLANATION: In June, 2006, the City Council entered into agreements to become the fiscal agent for a Federal Department of Health and Human Services (DHHS) demonstration project to test the effectiveness of altemative approaches to the child support enforcement issue. The emphasis of this project is to strengthen marriages and promote responsible fatherhood which should decrease the need for child support enforcement, along with other positive outcomes for the community. The local steering committee has titled this program "Healthy Families - Yakima" (HFY), and it is basically on -track with the goals set forth in the grant application. A major aspect of the program is a marriage education component. In August of 2007, City Council adopted Resolution 2007 -119 authorizing the City Manager to execute service agreements up to a maximum of $20,000. A summary of the service providers and related project expense follows: • United Christian Church : $18,555 Bethel Ridge Family Resources: $15,615 West Side Baptist Church: $7,232 People For People: $4,517 Family Connections of Yakima Valley: $2,800 The total cost of these programs was $48,719. Subsequent to these original "start-up" estimates, Bethel Ridge Family Resources has been able to expand its scope of service and is planning to substantially increase its program offerings by an additional $55,833 for the first half of 2008. The HFY Steering Committee has approved this request. The attached resolution will allow the City Manager to execute an amendment to the related service agreement. The marriage education component is already included in the 2008 Community Services (Fund 127) budget. Resolution 1 Ordinance _ Other (Specify) Contract X Mail to (name and address): Funding Source: DCS Grant and donation in the Community Services Fund APPROVED FOR SUBMITTAL: �_'� _l City Manager STAFF RECOMMENDATION: Adopt the attached resolution. BOARD /COMMISSION RECOMMENDATION: COUNCIL ACTION: - RESOLUTION NO. R -2008 A RESOLUTION authorizing the City Manager of the City of Yakima to execute an amendment to the Bethel Ridge Family Resources Professional Services Agreement With The City of Yakima, Washington, (Contract 2007 -67, hereinafter "underlying Agreement") for the purpose of expanding the Scope of Services to provide additional marriage education classes using PREP marriage education materials for the remaining term of the contract. WHEREAS, the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative ", otherwise known as "Healthy Families- Yakima ", is a federally funded five -year community demonstration initiative intended to assist in the creation of a community coalition providing programs and supporting efforts designed to strengthen family relations, reduce family violence through education and related public services and cooperate with Child Support Enforcement to reach their clients and increase parental financial responsibility towards children; and WHEREAS, City of Yakima is supporting this effort by serving ty PP 9 Y 9 as a subrecipient and fiscal agent for the disbursement of federal IV -D match funds granted for the project; and WHEREAS, the City entered into said underlying Agreement with Bethel Ridge Family Resources to provide marriage education classes using PREP marriage education materials; and WHEREAS, subsequent to entering into said underlying Agreement, the community demand for the aforementioned marriage education classes has substantially increased; and WHEREAS, on August 28, 2007, the City Council authorized the City Manager by Resolution 2007 -119 to execute the underlying Agreement for a period retroactively beginning May 15, 2007 and ending June 30, 2008, thereby engaging service providers to provide marriage education classes, as described in the 410 underlying Agreement; and (cje)resBethel Ridge 1 Amendment No. 1 2008 • WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to expand the scope of services provided by Bethel Ridge Family Resources in accordance with the terms and conditions of the attached amendment; Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized and directed to execute the attached and incorporated "Agreement for Professional Services, Addendum No. 1" between the City of Yakima and Bethel Ridge Family Resources, for the purpose of expanding the Scope of Services to add marriage education classes using PREP marriage education materials for the remaining term of the contract. ADOPTED BY THE CITY COUNCIL this day of , 2008. ATTEST: David Edier, Mayor City Clerk • • (cje)resBethel Ridge 2 Amendment No. 1 2008 • • AGREEMENT FOR PROFESSIONAL SERVICES ADDENDUM NO. 1 This addendum, hereinafter identified as Addendum No. 1, is hereby entered into and made a part of the Agreement between City of Yakima, Washington, and Bethel Ridge Family Resources for services first entered into on the 30th day of August, 2007, by the CITY OF YAKIMA, hereinafter called the "City", and BETHEL RIDGE FAMILY RESOURCES, hereinafter referred to as the "Contractor." City and Contractor, for mutual consideration hereinafter set forth, agree to amend, revise and /or add the following to City Contract no. 2007 -67 (hereafter "Agreement "), previously executed by the parties hereto, as follows: I. OBJECTIVES The specific purpose for this amendment to the underlying Agreement is to provide the contractor with additional financial resources to allow the contractor • to add marriage education classes using PREP marriage education materials for g g g the remaining term of the contract. II. AMENDMENT a. Section 3 - Scope of Services, of the underlying Agreement is amended to incorporate a revised Statement of Work (Attachment A) attached hereto and incorporated herein by this reference. b. Section 4 - Budget, of the underlying agreement is amended to provide for the City's additional payment to Contractor of a total additional service fee of Fifty Five Thousand Eight Hundred Thirty Three Dollars ($55,833.00) so that the amended total payment for work performed in accordance with the Contract Statement of Work shall not exceed Seventy One Thousand Four Hundred Forty Nine Dollars ($71,449.00). III. STANDARD PROVISIONS Other than specific amendments stated herein, all other terms, conditions and requirement of the underlying contract shall remain in full force and effect throughout the term of the underlying contract. IN WITNESS WHEREOF the parties hereto duly enter into and execute this Addendum No. 1 to City of Yakima Contract Number 2007 -67, as of this day of 2008. CITY OF YAKIMA BETHEL RIDGE FAMILY RESOURCES Printed Name: R.A. Zais, Jr. Printed Name: Gregg Hires Title: City Manager Title: Executive Director Date: Date: Attest City Clerk City Contract No. 2007 -67 Resolution No. R2007-119 • • i (, / (l / �. j�' 3� ' � �'�iT� , � � s..:r �: �� 7 � }��`�` r+ k �� ! b �� _�: .. _:x4, �'h � x � .. .; I ry. .x#..,. .. kti ., . .:. . #fix ' `.kt&r.t m s�5v a Marriage Education Provider Name: Bethel Ridge Family Resources Address: P 0 Box 5, Naches, Washington 98937 Name of Marriage Curriculum: PREP (Prevention and Relationship Enhancement Program) Description: By utilizing PREP training processes to equip class leaders and marriage coaches, the plan includes the classes as described in the proposal to Healthy Families Yakima in the fall of 2007. Classes will be completed by June 30, 2008. All volunteer will be trained in domestic violence training as provided by Healthy Families Yakima. Bethel Ridge will use the PREP Pre and Post Evaluation tools, register participants using Healthy Families Yakima Management Information System registration forms, and participate in the marriage education partnership coalition meetings. II Anticipated Service Outcome: 84 Participants will be served Total Budget in 2007: $ 15, 616 Match 5,205 Total 2007 Request from Healthy Families Yakima: $ 10,411 Total Budget January — June 2008: $ 55,833 Match 18,611 Total January Total June Request from Healthy Families Yakima $ 37,222 •