HomeMy WebLinkAbout07/16/2024 07.D. Resolution modifying the City Treasurer's Petty Cash and Change Funds (amending Resolution R-2023-153 adopted November 21, 2023) `y s ljlt
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7.D.
For Meeting of: July 16, 2024
ITEM TITLE: Resolution modifying the City Treasurer's Petty Cash and Change
Funds (amending Resolution R-2023-153 adopted November 21,
2023)
SUBMITTED BY: Kimberly Domine, Financial Services Manager
SUMMARY EXPLANATION:
Finance has reviewed the petty cash/change funds amounts and recommends the following changes:
Airport added a change drawer of$80.00 to help with vendor badge payments.
Franklin Pool increased their change fund from $100 to $300 to allow two additional change drawers in
order to comply with State Auditor's Office internal control guidelines.
The attached resolution lists all of the change/petty cash funds in the City. The amounts include the
modifications noted above.
ITEM BUDGETED: N/A
STRATEGIC PRIORITY: Fiscal Sustainability
RECOMMENDATION: Adopt Resolution.
ATTACHMENTS:
Resolution_Petty Cash update 7.16.24
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RESOLUTION NO. R-2024-
A RESOLUTION amending Resolution No. R-2023-153, adopted November 21, 2023 and
authorizing the existence of Change Funds, and other Petty Cash Funds,
within the various Funds of the City of Yakima.
WHEREAS, R-2023-15 authorized the existence of Change Funds and other Petty
Cash Funds, within the various Funds of the City of Yakima; and
WHEREAS, these Funds are audited annually by the Finance Department; and,
WHEREAS, the Parks Department needs additional cash drawers to comply with
SAO internal control guidelines; and
WHEREAS, the Airport needed a separate drawer to account for vendor badge
payments; therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
Section 1. Change funds are hereby authorized in various amounts as follows:
Department Amount
Treasurers Change $1,000.00
Treasurer (6 drawers at $100.00) 600.00
Code Administration 200.00
Police Department 150.00
Municipal Court 300.00
Parks/Senior Citizens Center 100.00
Fisher Golf Course 250.00
Lions Pool 50.00
Franklin Pool (3 drawers at$100.00) 300.00
Washington Fruit Community Center 100.00
Gateway Sports Complex (2 Drawers at $150.00) 300.00
Tahoma Cemetery 100.00
Airport 80.00
Public Works Admin. (2 drawers @ $100) 200.00
$3,730.00
Section 2. Petty Cash funds, expenditures from which are to be reimbursed through
departmental budgets, are hereby authorized in various amounts as follows:
Department Amount
Parks-Sr. Citizens Center 200.00
Police 800.00
Police (Special Investigations) 2,500.00
Public Works Admin. 500.00
Water Treatment 500.00
$4 500.00
TOTAL $8,230.00
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Section 3. Resolution No. R-2023-153, adopted November 21, 2023 is hereby amended to
conform to the provisions hereof.
ADOPTED BY THE CITY COUNCIL this 16th day of July, 2024.
Patricia Byers, Mayor
ATTEST:
Rosalinda Ibarra, City Clerk
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