Loading...
HomeMy WebLinkAbout05/06/2008 04B-3 Minutes 04-17-2008 Council Strategic Mission and Vision/Priorities Committee0 • Yakim a City CouncilCommittee _ eeting Minutes MISSION & VISION /STRATEGIC PRIORITIES COMMITTEE Thursday, April 17, 2008 2:00 — 3:00 p.m. City Manager's Conference Room, 1St Floor, City Hall Council Members Kathy Coffey - Chair Dave Edler Micah Cawley The meeting convened at 2:00 pm. Staff Dick Zais, City Manager Dave Zabell, Asst. City Manager Randy Beehler, Community Relations Mgr. Debbie Moore, City Clerk Agenda 1. Review Updated City of Yakima Priorities Report Randy Beehler informed the committee that tasks, projects, initiatives, etc. that were listed in a previous report provided to the Council prior to its January retreat had been reorganized in the updated report to better correspond with the Council's recently - adopted, revised Strategic Priorities. Beehler noted that the updated report represents a "snap shot in time" and will be revised regularly as projects are completed, new tasks emerge, and situations evolve. The next scheduled update of the document to be presented to the full Council will be in the form of the annual "Progress Report on Council Strategic Priorities" which will be completed in mid to late summer of this year. Kathy Coffey suggested a few minor revisions to the updated report, which the other committee members agreed to. The full committee also agreed with Coffey's suggestion that items without committee assignments be listed last under each Strategic Priority. Dick Zais noted that Strategic Priorities reports provide a "road map" for City staff to follow when designing work plans and allocating resources. Dave Edler. said Strategic Priorities reports also serve as "report cards" on both the progress of Council and City staff in meeting measurable goals. Committee Action: Coffey moved the committee forward a "Do Pass" recommendation to the full Council to: - Accept the updated Strategic Priorities Report. The motion was seconded by Edler. 0 Vote: 3 -0 in favor of motion. 2. Discuss Any Necessary Additional Strategic Priorities Development The committee determined that no additional development of the revised Council Strategic Priorities is necessary at this time. The adopted Strategic Priorities will be reviewed in 2010. 3. Other Business 1) Debbie Moore asked for direction re: inclusion of the City Mission Statement and /or Vision Statement on City letterhead and other documents. Moore noted that past practice had been to include the Mission Statement, however given recent revisions adopted by the Council, including the Vision Statement may be more appropriate. Committee Action: Coffey moved that the newly- adopted City Vision Statement be included on City letterhead and other similar documents. The motion was seconded by Edler. Vote: 3 -0 in favor of motion. 2) Coffey requested that the City have "Thank You" notes printed which could be used by Council members and staff. Coffey suggested that the notes include the City logo and City Vision Statement. The other committee members agreed and directed staff to have "Thank You" notes printed. The meeting adjourned at 2:41 p.m. Kathy Co hit E • n U • %g [E[ER COQ /°',HLD)LIG To: Honorable Mayor and City Council Members From: City Manager Dick Zais'�� Community Relations Manager Randy Beehler Subject: Updated Strategic Priorities Report Date: May 1, 2008 Mayor Edler and City Council Members, The Council Mission & Vision /Strategic Priorities Committee (Coffey, Edler, Cawley) has completed development and review of a report summarizing and prioritizing current major City tasks, projects, initiatives, etc. The updated Strategic Priorities Report (attached) is similar to a report provided to the Council prior to its January retreat. Tasks, projects, etc. from the previous report have been reorganized to coincide with the Council's recently- adopted, revised Strategic Priorities. As indicated in the updated report, each item has also been assigned to a Council committee, staff, or other committee, task force, etc. The Strategic Priorities Report forms the foundation for the more comprehensive Progress Report on City Council Strategic Priorities which will be submitted to the Council in mid to late summer. The Progress Report provides greater detail about significant accomplishments of the City over the previous 12 to 18 months. The Progress Report will be submitted to the City Council prior to its annual City Manager performance review. At its meeting on April 16, the Council Mission & Vision /Strategic Priorities Committee voted 3 -0 to forward a Do Pass recommendation to the full Council to accept the updated Strategic Priorities Report. Please contact either of us if you have any questions or have feedback to provide prior to the May 6 Council meeting. • 0 • cltm,ir Oj� YOKIMC-1 Strate-c-i*iijc Pr*iJlor'lIfies I-, J May, 2008 • • • City of Yakima Strategic Priorities Report > Police /Jail facilities Study * Highest Priority - Assigned to Public Safety Committee Hiring of Deputy Policy Chief * Highest Priority - Assigned to staff & Public Safety Committee Safe Community Action Plan * Highest Priority - Assigned to Public Safety Committee > Gang Database Upgrade * High Priority - Assigned to Public Safety Committee > Anti -Gang Ordinance * High Priority - Assigned to Public Safety Committee > LEMAP Review of Police Department * High Priority - Assigned to Public Safety Committee > Yakima Fire Department Capital Facilities/ * High Priority Staffing Enhancements - Assigned to Public Safety Committee > Police Random Drug Testing Strategy - Assigned to Public Safety Committee > Federal Public Safety Enhancement Funding - Assigned to Public Safety Committee > Neighborhood Traffic Calming Policy - Assigned to Transit /Transportation Planning Committee > Curfew Ordinance - Assigned to Public Safety Committee > Speed Limit Study - Assigned to Transit /Transportation Planning Committee > Lincoln Avenue /Martin Luther King, Jr. Blvd. Underpasses - Assigned to Transit /Transportation Planning Committee + Emergency Medical Services Levy - Assigned to Public Safety Committee � 1 w j City of Yakima Strategic Priorities Report 4 Downtown Yakima Futures Initiative * Highest Priority - Assigned to Downtown Futures Committee Renewal Community Legislation * Highest Priority Re- Authorization - Assigned to Economic Development Committee 4 Downtown Yakima Parking & Business * Highest Priority Improvement Area Re- authorization - Assigned to Downtown Futures. Committee 4 Annexation Policy * High Priority - Assigned to Economic Development Committee i Airport Safety Overlay ( "ASO ") * High Priority - Assigned to Intergovernmental Committee a Economic Development /Job Creation * High Priority Legislation - Assigned to Economic Development Committee 1 -82 Corridor Development * High Priority - Assigned to Economic Development Committee i Transportation Plan * High Priority - Assigned to Transit /Transportation Planning Committee S Urbanization of Terrace Heights - Assigned to Economic Development Committee Development of Yakima Resources Property - Assigned to Economic Development Committee West Nob Hill Boulevard Improvements - Assigned to Transit /Transportation Planning Committee a Zoning Ordinance Revisions - Assigned to Economic Development Committee > Water Resources and West Valley Development - Assigned to Economic Development Committee a LIFT Grant Application - Assigned to Economic Development Committee • rI • • • D-A City of Yakima Strategic Priorities Report > Consolidation of City /County Planning * Highest Priority & Code and Street Maintenance Functions - Assigned to Public Safety Committee & Intergovernmental Committee > Yakima Air Terminal - Assigned to Intergovernmental Committee > Regional Police Records Management System - Assigned to Intergovernmental Committee > Uniform Development Standards - Assigned to Intergovernmental Committee s Shared Facilities with Yakima County - Assigned to Intergovernmental Committee . > Consolidation of City /County Purchasing - Assigned to Intergovernmental Committee + Consolidated Dispatch - Assigned to Public Safety Committee 4 4 -Party Waste Water Agreement - Assigned to Intergovernmental Committee > Yakima /Union Gap Automatic Aid Agreement - Assigned to Public Safety Committee * Highest Priority * Highest Priority * Highest Priority * High Priority * High Priority * High Priority > Car Prowl Emphasis Patrol with "Downtown Ambassadors" - Assigned to Public Safety Committee > Yakima /Union Gap Boundaries - Assigned to Yakima /Union Gap Intergovernmental Committee Yakima Youth Soccer Association Facility - Assigned to Economic Development Committee > Gates Foundation Initiative - Thrive by Five Early Learning Center - Assigned to Neighborhood Development Committee > Union Gap Transit Service - Assigned to Transit /Transportation Planning Committee > Stormwater - Assigned to Regional Stormwater Policy Group City of Yakima Strategic Priorities Report a Regional Aquatics Center - Assigned to Aquatics Task Force a Sustainability of Parks and Recreation Programs and Services - Assigned to Parks Commission & Budget Committee a Capitol Theatre Public Facilities District Funding - Assigned to Downtown Futures Committee a Fisher Park Golf Course Evaluation - Assigned to Economic Budget Committee * High Priority * High Priority * High Priority * High Priority a Downtown Public Space Initiatives - Assigned to Downtown Futures Committee & Ad Hoc Arts Committee a ONDS 5 -Year Consolidated Plan - Assigned to Neighborhood Development Committee a Future of Lions and Franklin Pools - Assigned to Parks Commission & Budget Committee + Kiwanis Park Master Plan /Gateway Recreation Corridor - Assigned to Parks Commission & Economic Development Committee a William O. Douglas Trail - Assigned to staff 3 Park and Recreation Manager Replacement - Assigned to staff a AmeriCorps Mentoring Program - Assigned to staff 4 Summer Outdoor Cinema Series - Assigned to staff 4 West Valley Community Park - Assigned to staff C. C7 n U • • City of Yakima Strategic Priorities Report a Council Budget Committee - Assigned to Budget Committee a Capital Projects Financing - Assigned to staff a .03% Sales Tax Reauthorization by Voters - Assigned to Public Safety Committee + Downtown Streets /Traffic Improvement Bonds - Assigned to Downtown Futures Committee + Analysis of Yakima Transit Fare Adjustment - Assigned to Transit /Transportation Planning Committee a Yakima Urban Growth Area Capital Facilities Planning - Assigned to Intergovernmental Committee * Highest Priority * High Priority M,, City of Yakima Strategic Priorities Report Focus on Customer Service * Highest Priority - Assigned to staff & full Council > Restructuring of Office of Neighborhood * Highest Priority Development Services - Assigned to Neighborhood Development Committee Utility /Customer Service Computer System * High Priority - Assigned to staff r Electronic Bill Pay System * High Priority - Assigned to staff Utility Service Customer Service Quality * High Priority Control System - Assigned to staff • City Council Meetings On The Internet - Assigned to staff • Citizen Service Request System - Assigned to staff • Agenda Manager System - Assigned to staff a Fire Department Website Improvements - Assigned to staff Westside Services Substation - Assigned to staff t • C.