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Home My WebLink AboutLynden Precast, LLC - Grave Liners for Tahoma CemeteryAGREEMENT CITY OF YAKIMA QUOTE 22401 Grave Boxes for Tahoma Cemetery THIS AGREEMENT, entered into on the date of last execution, between the City of Yakima, a Washington municipal corporation ("City"), and Lynden Precast, LLC ("Contractor"). WITNESSETH: The parties, in consideration of the terms and conditions herein, do hereby covenant and agree as follows: 1. Statement of Work The Contractor shall perform all work and service(s) and fumish all tools, materials, labor and equipment (collectively referred to as "Services') according to the procedure outlined in Quote 22401, Grave Boxes for Tahoma Cemetery Specifications which are attached as Exhibit A, and the most recent edition of the ANSI and ASTM Standards, all of which are incorporated herein by this reference, and shall perform any alterations in or additions to the work provided under this Contract and every part thereof. Product will be delivered within three (3) business days after notice of order. The Contractor shall provide and bear the expense of all equipment; work and labor of any sort whatsoever that may be required for the transfer of materials and completing the work provided for in this Contract and every part thereof, except such as are mentioned in the specifications to be fumished by the City of Yakima. 2. Compensation The City agrees to pay the Contractor accordingdhereto and incorporated listed in the Contractor's Quote submitta at the Exhibit includes the deliverables and payment schedule of itemized prices as time and in the manner and upon the conditions provided for the Contract. 3. Contract Term The period of this Contract shall be for a period of one (1) year from its effective date. The City may, at its option, extend the Contract on a year-to-year basis for up to three (3) additional years. Contract extensions shall be automatic, and shall go into effect without written confirmation, unless the City provides advance notice of the intention to not renew or unless the Services have been completed to the City's satisfaction prior to any automatic renewal. 4. Agency Relationship between City and Contractor Contractor shall, at all times, be an independent Contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representativeof City. In no event shall Contractor be authorized to enter into any agreement or undertaking for, or on, behalf of City. 5. Successors and Assigns a. Neither the City, nor the Contractor, shall assign, transfer, or encumber any rights, duties, -or interests accruing from this Contract without the prior written consent of the other. b. TheeContractoragreeto for full p and fa ce of all the covenants herein contained upon thepart of the Contractor, its heirs, executors, administrators, successors, and assigns, does hereby to the full performan 1 6. Property Right All records or papers of any sort relating to the City and to the project will at all times be the property of the City and shall be surrendered to the City upon demand. All information concerning the City and said project which is not otherwise a matter of public record or required by law to be made public, is confidential, and the Contractor will not, in whole or part, now or at any time disclose that information without the express written consent of the City. 7. Records a. The records relating to the Services shall, at all times, be subject to inspection by and with the approval of the City, but the making of (or failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the Services in accordance with this Contract, notwithstanding the City's knowledge of defective or non -complying performance, its substantiality or the ease of its discovery. Contractor shall provide the City sufficient, safe, and proper facilities, and/or send copies of the requested documents to the City. Contractor's records relating to the Services will be provided to the City upon the City's request. b. Contractor shall promptly fumish the City with such information and records which are related to the Services of this Contract as may be requested by the City. Until the expiration of six (6) years after final payment of the compensation payable under this Contract, or for a longer period if required by law or by the Washington Secretary of State's record retention schedule, Contractor shall retain and provide the City access to (and the City shall have the right to examine, audit and copy) all of Contractor's books, documents, papers and records which are related to the Services performed by Contractor under this Contract. If any litigation, claim, or audit is started before the expiration of the six -year period, or for the required period outlined by the Washington Secretary of States recoprd retention period if longer, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. c. All records relating to Contractor's services under this Contract must be made available to the City, and the records relating to the Services are City of Yakima /Yakima County records. They must be produced to third parties, if required pursuant to the Washington State Public Records Act, Chapter 42.56 RCW, or by law. All records relating to Contractor's services under this Contract must be retained by Contractor for the minimum period of time required pursuant to the Washington Secretary of State's records retention schedule. d. The terms of this section shall survive any expiration or termination of this Contract. 8. Work Made for Hire All work the Contractor performs under this Contract shall be considered work made for hire, and shall be the property of the City. The City shall own any and all data, documents, plans, copyrights, specifications, working papers, and any other materials the Contractor produces in connection with this Contract, On completion or termination of the Contract, the Contractor shall deliver these materials to the City. 9. Warranty Unless otherwise specifically stated by the Bidder, all goods and services furnished shall be warranted against defects or faulty workmanship and materials by the Contractor for one (1) year following inspection and acceptance of the products by the City. Warranty shall include all costs incurred, including shipping, for repair or replacement except that which is damaged by misuse or abuse. This one-(1) year warranty shall in no way affect normal extended or manufacturer's warranty exceeding this one (1) year period. Contractor warrants that all goods and services fumished under this Agreement are new, conform strictly to the specifications herein, are merchantable, good workmanship, free from defect, comply with all applicable safety and health standards established for such products, all goods are properly packaged, and all appropriate instructions or warnings are supplied. If a defect is found, a component failure occurs, 2 or workmanship is found to cause failure, the Contractor shall replace the product at their own expense, including shipping charges, Any replacement product will be warrantied for one (1) year from the date it is delivered. All implied and expressed warranty provisions of the Uniform Commercial ll law, statutde are e, rule, regueationd ©ordis Hance or orderwontractor illresult further warrants that no violation of any federal, state shipment from the manufacturer, production, safe, or simaalar undertaking of Contractor) shall s. survivetdefivery�nspecti©n, nties (and any more favorable warranties, service policies, and acceptance of the goods or services. 10. Compliance with Law Contractor agrees to perform all Services under and pursuant °by this gavemmentalcompliance cy a regulatory body, applicable laws, rules, and regulations adoptedpromulgated whether federal, state, local, or otherwise. Contractor shall procure and have all applicable and necessary permits, licenses and approvals of any federal, state, and local government or governmental authority or this project, pay all charges and fees, and give all notices necessary and incidental to the due and lawful execution of the work. a. Procurement of a City Business License. Contractor elated with said license.pre a City of Yakima Business License and pay all charges, fees, and b. Contractor must provide proof of a valid Washington department of Revenue state excise tax registration number, as required in Title 85 RCW. c. Contractor must provide proof of a valid Washington Unified Business Identification (UBI) number. Contractor must have a current UBInumber and not be disqualified from bidding on any public works contract under RCW 39.06.010 or39.12.065(3). d. Contractor must provide proof of a valid Washington Employment Security Department number as required by Title 50 RCW. e. Forei 0, Non-Washin ton Co orations: Although the City does not require foreign corporate proposers to qualify in the City, County or Stale prior to submitting a proposal, it is specifically understood and agreed that any such corporation will promptly take all necessary measures to become authorized to conduct business in the City of Yakima the eve own expense, award is madegprior t conducting any busard to whether such ineion ss is actually awarded the contract, and i in the City. 11. Nondiscrimination Provision During the performance of this Contract, the Contractor agrees as follows: The Contractor shall not discriminate against any person on the veterarounds of n's status, political, creed, color, lgion, national affiliation ar belief, sex, age, marital status, sexual orientation, gender identity, pregnancy, the presence of any sensory, mental or physical handicap in violation of the Washington State Law Against Discrimination (RCW chapter 49,60) or the Americans with Disabilities Act (42 USC 12101 et seq.). This provision shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, and the provision of Services under this Agreement.. In the event of the Cvntracto>'s noncompliance th the �terminated, or suspendedn clause of is in whole or in part and the contract or with any such rules, regulations, or orders, this Contract may becancelled, Contractor may be declared ineligible for any future City contracts. 3 12. Pay Transparency Nondiscrimination Provision: The Contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant lia partoof tver, employees who have access to the compensation information of other employees or applicantsp essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to fumish information. 13. Indemnification and Hold Harmless a. Contractor shall take all necessary precautions in performing the Services to prevent injury to persons or property. The Contractor agrees to release, indemnify, defend, and hold harmless the City, its elected and appointed officials, officers, employees, agents, representatives, insurers, attomeys, and volunteers from all liabilities, losses, damages, and expenses related to all claims, suits, arbitration actions, investigations, and regulatory or other governmental proceedings arising from or in connection with this Agreement or the acts, failures to act, errors or omissions of the Contractor, or any Contractors agent or subcontractor, in performance of this Agreement. b. Industrial Insurance Act Waiver. It is specifically and expressly understood that the Contractor waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification, Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. Contractor shall require that its subcontractors, and anyone directly or indirectly employed or hired by Contractor, and anyone for whose acts Contractor may be liable in connection with its performance of this Agreement, comply with the terms of this paragraph, waive any immunity granted under Title 51 RCW, and assume all potential liability for actions brought by their respective employees. The Parties acknowledge that they have mutually negotiated this waiver. Contractor shall similarly require that its subcontractors, and anyone directly or indirectly employed or hired by Contractor, and anyone for whose acts Contractor may be liable in connection with its performance of this Agreement, shall comply with the terms of this paragraph, waive any immunity granted under Title 51 RCW, and assume all potential liability for actions brought by their respective employees. c. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24,115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, the Contractor's liability, including the duty and cost to defend, shall be only to the extent of the Contractor's negligence. d. Nothing contained in this Section or this Contract shall be construed to create a liability or a right of indemnification in any third party. e. The terms of this Section shall survive any expiration or termination of this Contract. 14. Contractor's Liability Insurance At all times during performance of the Services and this Contract, Contractor shall secure and maintain in effect insurance to protect the City and Contractor from and against any and all claims, damages, losses, and expenses arising out of or resulting from the performance of this Contract. Contractor shall provide and maintain in force insurance in limits no less than that stated below, as applicable. The City reserves the right to require higher limits should it deem it necessary in the best interest of the public. 4 Contractor shall provide a Certificate of Insurance to the City as evidence of coverage for each of the policies and outlined herein. A copy of the additional insured endorsement attached to the policy shall be included with the certificate. This Certificate of insurance shall be provided to the City, prior to commencement of work. Failure of City to demand such verification of coverage with these insurance requirements or failure of City to identify a deficiency from the insurance documentation provided shall not be construed as a waiver of Contractor's obligation to maintain such insurance. Contractor's insurance coverage shall be primary insurance with respect to those who are Additional insureds under this Agreement, and any insurance, self-insurance or insurance pool coverage maintained by the City shall be in excess of the Contractor's insurance and neither the City nor its insurance providers shall contribute to any settlements, defense costs, or other payments made by Contractor's insurance. All additional insured endorsements required by this Section shall include an explicit waiver of subrogation. The following insurance is required: a. Commercial Liability Insurance Before this Contract is fully executed by the parties, Contractor shall provide the City with a certificate of insurance and additional insured endorsements as proof of commercial liability insurance with a minimum liability limit of One Million Dollars ($1,000,000.00) per occurrence, combined single limit bodily injury and property damage, and One Million Dollars (S1,000,000.00) general aggregate. if Contractor carries higher coverage limits, such limits shall be shown on the Certificate of Insurance and Endorsements and the City, its elected and appointed officials, employees, agents, attomeys and volunteers shall be named as additional insureds for such higher limits. The certificate shall clearly state who the provider is, the coverage amount, the policy number, and when the policy and provisions provided are in effect. Said policy shall be in effect for the duration of this Contract. The certificate of insurance and additional insured endorsements shall name the City of Yakima, its elected and appointed officials, employees, agents, attorneys and volunteers as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City prior written notice. The insurance shall be with an insurance company or companies rated A-VII or higher in Best's Guide and admitted in the State of Washington. The requirements contained herein, as well as City of Yakima's review or acceptance of insurance maintained by Contractor is not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this contract. b. Automobile Liability Insurance Before this Contract is fully executed by the parties, Contractor shall provide the City with a certificate of insurance as proof of automobile liability insurance with a minimum liability limit of One Million Dollars ($1,000,000,00) per occurrence. If Contractor carries higher coverage limits, such limits shall be shown on the Certificate of Insurance and Endorsements and the City, its elected and appointed officials, employees, agents, attorneys and volunteers shall be named as additional insureds for such higher limits. The certificate shall clearly state who the provider is, the coverage amount, the policy number, and when the policy and provisions provided are in effect. Said policy shall be in effect for the duration of this Contract. The certificate of insurance and additional insured endorsements shall name the City of Yakima, its elected and appointed officials, employees, agents, attorneys and volunteers as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City prior written notice. The insurance shall be with an insurance company or companies rated A-VII or higher in Best's Guide and admitted in the State of Washington. The requirements contained herein, as well as City of Yakima's review or acceptance of insurance maintained by Contractor is not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by 5 Contractor under this contract. The business auto liability shall include Hired and Non -Owned coverage if necessary. c. Employer's Liability (Stop Gap) Contractor and all subcontractor(s) shall at all times comply with all applicable workers' compensation, occupational disease, and occupational health and safety laws, statutes, and regulations to the full extent applicable, and shall maintain Employers Liability insurance with a limit of no less than $1,000,000.00. The City shall not be held responsible in any way for claims filed by Contractor or its employees for services performed under the terms of this Contract. Contractor agrees to assume full liability for all claims arising from this Contract including claims resulting from negligent acts of all subcontractor(s). Contractor is responsible to ensure subcontractor(s) have insurance as needed. Failure of subcontractors(s) to comply with insurance requirements does not limit Contractors liability or responsibility. Contractor's insurance coverage shall be primary insurance with respect to those who are Additional Insureds under this Contract. Any insurance, self-insurance or insurance pool coverage maintained by the City shall be in excess of the Contractor's insurance and neither the City nor its insurance providers shall contribute to any settlements, defense costs, or other payments made by Contractor's insurance. If at any time during the life of the Contract, or any extension, Contractor fails to maintain the required insurance in full force and effect, all work under the contract shall be discontinued immediately. Any failure to maintain the required insurance may be sufficient cause for the City to terminate the Contract. All additional insured endorsements required by this Section shall include an explicit waiver of subrogation. Should a court of competent jurisdiction determine that this Contract is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Contractor and the City, its officers, elected and appointed officials, employees, agents, attomeys and volunteers, Contractor's liability hereunder shall be limited to the extent of the Contractor's negligence. 15. Severability If any term or condition of this Contract or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Contract are declared severable. 16. Contract Documents This Contract, the Invitation to Quote 22401 Scope of Work, conditions, addenda, and modifications and Contractor's proposal (to the extent consistent with City of Yakima documents) constitute the Contract Documents and are complementary. Specific Federal and State laws and the terms of this Contract, in that order respectively, supersede other inconsistent provisions. These Contract Documents are on file in the Office of the Purchasing Manager, 129 No. 2nd St., Yakima, WA, 98901, and are hereby incorporated by reference into this Contract. 17. Termination Termination for Cause In the event the Contractor breaches this Contract, the City may terminate the Contract at its sole discretion in such event that it provides the Contractor with written notice of Contractor's breach and the Contractor fails to cure its breach within 30 days of this notice. 6 In the event of the City breaches this Contract, the Contractor may terminate the Contract at its sole discretion in such event that it provides the City with written notice of City's breach and the City fails to cure its breach of the Contract within 60 days of this notice. The following represents a non-exclusive, illustrative list of instances that shall be considered a breach by the Contractor. a. Defaults on an obligation under the Contract; b. Fails to perform any material obligation required under the Contract; c. Files a petition in bankruptcy, becomes insolvent, or otherwise takes action to dissolve as a legal entity; d. Allows any final judgment not to be satisfied or a lien not to be disputed after a legally -imposed, 30-day notice; e. Makes an assignment for the benefit of creditors; f. Fails to follow the sales and use tax certification requirements of the State of Washington; g. Incurs a delinquent Washington tax liability; h. Becomes a State or Federally debarred Contractor; i. Is excluded from federal procurement and non -procurement Contracts; j. Fails to maintain and keep in force all required insurance, permits and licenses as provided in the Contract; k. Fails to maintain the confidentiality of the City information that is considered to be Confidential Information, proprietary, or containing Personally Identifiable Information; 1. Contractor performance threatens the health or safety of a City, County or municipal employee; or Termination for Convenience The City may terminate the Contract, without cause, by providing 30 days written notice of termination. In the event of termination for convenience, the Contractor shall be entitled to receive compensation for any fees owed under the Contract, The Contractor shall also be compensated for partially completed services. In this event, compensation for such partially completed services shall be no more than the percentage of completion of the services requested, at the sole discretion of the City, multiplied by the corresponding payment for completion of such services as set forth in the Contract. Alternatively, at the sole discretion of the City, the Contractor may be compensated for the actual service hours provided. The City shall be entitled to a refund for goods or services paid for but not received or implemented, such refund to be paid within 30 days of written notice to the Contractor requesting the refund. Change in Funding In addition to the above termination provisions, if the funds upon which the City relied to establish this Con withdrawn, reduced, or limited, or if additional or modified conditions are placed on such funding, the City may te°rslrtate this Contract by providing at least five business days written notice to the Contractor. The termination shall be effective on the date specified in the notice of termination. 18, Dispute Resolution In the event that any dispute shall arise as to the interpretation of this agreement, or in the event of a notice of default as to whether such default does constitute a breach of the contract, and if the parties hereto cannot mutually settle such differences, then the parties shall first pursue mediation as a means to resolve the dispute. If the afore mentioned methods are either not successful then any dispute relating to this Agreement shall be decided in the courts of Yakima 7 re County, in accordance with the laws of Washington. If both parties consent in writing, other available means of dispute resolution may be implemented. 19. Re•Award When the contract is terminated by the Contractor upon providing the written notice as herein required, the City, pursuant to City ordinance, may re -award the contract to the next most responsible Proposer within 120 days from original award. When a Contractor is unable to supply goods and/or services to the City and is in breach of the contract, or when the contract is terminated by the City for cause as herein provided, the City reserves the right to re -award the contract to the next most responsible Proposer within 120 days from original award. 20. Force Majeure Contractor will not be responsible for delays in delivery due to acts of God, fire, strikes, epidemics/pandemics, war, riot, delay in transportation or railcar transport shortages, provided Contractor notifies the City immediately in writing of such pending or actual delay. Normally, in the event or any such delays (acts or God, etc.) the date of delivery will be extended for a period equal to the time lost due to the reason for delay. 21. Governing Law This Contract shall be govemed by and construed in accordance with the laws of the State of Washington. 22. Venue The venue for any judicial action to enforce or interpret this Contract shall lie in a court of competent jurisdiction in Yakima County, Washington. 23, Assignment This Agreement, or any interest herein, or claim hereunder, shall not be assigned or transferred in whole or in part by the Contractor to any other person or entity without the prior written consent of the City. In the event that such prior written consent to an assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of Contractor as stated above. 24. Authority The person executing this Contract, on behalf of Contractor, represents and warrants that they have been fully authorized by Contractor to execute this Contract on its behalf and to legally bind Contractor to all the terms, performances and provisions of this Contract. 25. Notice of Change in Financial Condition If, during the Contract Term, the Contractor experiences a change in its financial condition that may affect its ability to perform under the Contract, or experiences a change of ownership or control, the Contractor shall immediately notify the City in writing. Failure to notify the City of such a change in financial condition or change of ownership or control shall be sufficient grounds for Contract termination. 26. Change or Notice Any alterations, including changes to the nature of the service, made to the Contract shall be rendered in writing and signed by both responsible parties; no changes without such signed documentation shall be valid. No alterations outside of the general scope and intent of the original Request for Proposals or in excess of allowable and accepted price changes shall be made. In no event shall the Contractor be paid or be entitled to payment for services that are not authorized herein or any properly executed amendment. 8 Notice of Business Changes: Con for shail notify the City in writing within three (3) business days of any change in ownership of the facrlrtres of the Contractor or of the facilities of any su M • ntractor, The Contractor shall notify the City in writing as soon as possible, and in no event later than th . - business days, after any decision by the Contractor to change or discontinue service that will affect services provided to the City under this Contract. The City shall have the right to renegotiate the terms and conditions of this Contract to the extent required to accommodate a change in governing law or policy that, in the sole discretion of the City, either substantially and unreasonably enlarges the Con ctors duties hereunder, or renders performance, enforcement or compliance with the totality of the Contract impossible, patently unreasonable, or grin -=ssary. Notices and demands under and related to this Contract shall be in writing and sent to the parties at their addresses as follows: TO CITY: Ken Wilkinson Parks & Recreation Manager City of Yakima 2301 Fruitvale Blvd. Yakima WA, 98902 COPY TO: Linda Kuntz Buyer City of Yakima 129 North 2nd Street Yakima, WA 98901 TO CONTRACTOR: Lynden Precast, LLC PO Box 1006 Lynden, WA 98264 Marcus De Boer, Manager marcus@lyndenprecast.com 27. Survival The foregoing sections of this Contract, 1-26 inclusive, shall survive the expiration or termination of this Contract in accordance with their terms. 9 IN WITNESS WHEREOF, the parties hereto execute this Contract as of the day and year first above written. CONTRACTOR CITY OF YAKIMA City Manager Date: CITY CONTRACT NO: f 'j RESOLUTION NO, t �* Attest: (Print name) List of Exhibits attached to this contract Exhibit A — Specifications Exhibit B — Contractor's Quote Form 10 Exhibit A — Specifications — 22401 Grave Boxes CITY OF YAKIMA INVITATION TO QUOTE # 22401 SIGNATURE SHEET NILISTBESUBMITTED WITH YOUR QUOTE RESPONSE THIS IS NOT AN ORDER JOTE Release Date: May 8, 2024 uote Receipt: Quotes shall be mailed to the Buyer listed below. The envelope must be sealed and plainly marked with the )uote Number 22401, due date, time, and the words "DO NOT OPEN" and delivered to the address listed below. )eliver to: 'urchasing For: amity of Yakima, Tahoma Cemetery 1802 Tahoma Avenue (akima, WA 98902 notes Must be submitted by: lay 22, 2024 at 2:00:oo PM PST City of Yakima Purchasing Division Yakima City Hall, 2nd Floor 129 North Second Street Yakima, WA 98901 Quote Openings Are Not Public. Buyer in charge of this procurement (Contact for further information): Linda Kuntz, Buyer I Phone E-Mail Address (509) 249-6863 jinaktrttz,yakir evva.av PROJECT DESCRIPTION SUMMARY Grave Boxes For Tahoma Cemetery o nter Prompt Payment Discount: /o net days We/I will complete delivery within days after receipt of order. Delivery Details: FOB Destination, Freight Prepaid, Inside Delivery required ] Check if you are a WMBE or DBE Vendor and list certification Number ] I hereby acknowledge receiving addendum(a) , signing this Quote we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken iy action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a Quote; that this Quote 3s been independently arrived at without collusion with any other Bidder, competitor or potential competitor; that this Quote has not been knowingly disclosed ior to the opening of Quotes to any other Bidder or competitor; that the above statement is accurate under penalty of perjury, urthermore, the Washington State Interlocal Cooperative Act (RCW 39.34) provides that other governmental agencies may purchase goods or ervices on this solicitation or contract in accordance with the terms and prices indicated therein if all parties aqr M. The City does not accept any ;sponsibility or involvement in the purchase orders or contracts issued by other public agencies. Je will comply with all terms, conditions and specifications required by the City of Yakima in this Invitation to Quote and all terms of our Quote. Company Address ompany Name lame of Authorized Company Representative (Type or Print) signature of Above Date Title , (use as many spaces as addenda received) Email Address Phone Fax fl, info ?7Af11 Daac 1 of 7F. g4OZa2ed 6 6 6 6 6 8 8 8 8 8 8 8 L L L 2. 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QUOTE PREPARATION AND SUBMISSION ...... ........_.,....., ,...••... 1. General Instructions 2. Submitting a Quote 3. Prohibition of Bidder Terms & Conditions.:;::.... 4. Multiple Quotes • ...... 5. Withdrawal of Quotes IV, BIDDERS CHECKLIST ............................................ V. EVALUATION AND CONTRACT AWARD "" ' " 11 1. Quote Evaluation 2. Offer in Effect for Ninety (90) Days .....................• .a ,...x .11 3. Protest Procedure ............................................ .... ..4..., ..,,.,.,...,... w.. 12 VI. TECHNICAL SPECIFICATIONS ""°` 14 VII. QUOTE FORM 15 VIII.SAMPLE CONTRACT .................................................. ........ :......... ..... . 10 .,10 .10 ,10 10 10 Quote 22401 Page 3 of 26 9Z 40 ti aSed TOlZZ a}ono of pa;!w!I Jo punoq aq /(}!O an lIegs Jou 'Jeai( an Jo; s;uawaJlnbaJ ;o salewnsa wJl; paJap!suoo aq ;ou Ilels sal;l;uenb pals!-i .uol;eol;!Dads s!g} u! pals!! 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Apealo !legs Japplq goe3 •/tl!I!ge;daooe uo uo!s!oap all a){ew of 1g6u eq1 Se/U9S9J /40 all •sluawaJlnbaJ aouewJo}aad awes an on; caLil uo!;eJap!suoo uanl6 aq II!M aweu apaq Jo lapow `aNew an lain sueaw ienba panoJdde Jo ienb3 .ienba panoJdde Jo lenba Jo lap aq ilegs l! `pasn s! aweu apejl Jo lapow `a�lew e JanaUa1M 'pa;sanbaJ s! aweu apeJn Jo wow 'aNew o!;loads a aJagi es!oajd aq o; papualu! aJe suo!;eol;!oads asagl lenb3 penoaddv/lenb3 'suolleol;loads asapp, u! spew aq lou i ew;oaJagl uo!luaw o!;!aads g6nopie `pen!wo aq !legs uolleJado Jeln6aJ pue ales Jo; fuessaoeu Hew ou `Jeq}Jn; `seopeJd wapow ;saq eql g;!M aouepJ000e u! pa;aldwoo pus pewJoj ed aq !legs `u6!sep 6u!pnlou! ')poM II`d saal;oead uaepolN ;see �(la;es pue A;!I!geJnp Jo; /(;loedeo ssaoxa lua!o!}}ns anal !legs Asap luawd!nb3 'esod.nd papua;u! all puelsp!M o; sa!laadoJd ieo!waLio pue Ieo!sIgd anal !legs sle!Jalew Ily •uo!;onpoJd lue Jno u! pue Jea/( Iapow luaJJno s,JaJnloe;nuew `pasnun `Mau aq Ilels ie!Ja;ew pus sped 'luawd!nba `shun Hy pasnun pue Mehl •Japple ap;o uo!leo!;!ienbsip pue along e;0 uolloafaJ Jo; asneo lualo!}}ns paJap!suoo aq i ew suo!1!puoo asap ;o uo!lelo!A pue sseo0Jd ;ueweinooJd ap 6u!Jnp pell!waad lou s! 310lo s!q; 6ulpJe6aJ lauuosJed Jag;o g;mM loeluo0 • L abed uo pals!! JaAn8 ag; l6noJp apew aq I!els 310lo slg; 6ulpJe6aJ A140 an Jo; sseu!snq lelo!}}0 6u!wJo}aad lauuosied Jag;o pue `saaIoldwa s,R;!O p!M (uo!lel!o!los s!p o; 6ululepad) sloe;uoo lie `panss! s! ;oeJ;uoO a pun 310lo s!p;o asealeJ;o a;ep aLi; woJz .uolle;!o!los s!gl;o . abed uo pals!! Je n8 all s! pue o; 6u!uu!6aq wan ssaooid 310lo qt."; 64euew Jo; alglsuodsai uosJad all .uo!s!n!a 6u!segoind ewpieA;o Al'O an i(q panss! s! 310no s!gl ;oe;uo3;o;ulod pue Aoue6v 6ul;oeJ;uo0 .Japp8 aLi; i(q 6ul;!JM u! ;no pe uiod , peep aq lsnw /(l!Ienb ;o spJepue;s Jo suol;eol;loads ayl wan aoue!Jen Auy 'leJaue6 u! apeJ; all pap!n0Jd Aiiensn s! go!1M leg! o; !epalew pue d!gsuew>lJoM ;o / TUenb 'l;6ua4s u! WJo;Uoo Ilels pus a;ono all u! papnlou! aq !legs `uogeJedo Jo; / peaJ l!un a;aIdwoo a ap!noJd of JapJ0 u! AJessaoau ale go!lM `shed Hy 'le1Jalew pue sped ;uawd!nba `shun a geJedwoo uo selonb aJnoes of map lualol4ns u! sexo8 enea0 eaald onnl eq!Josep of suolleo!;loads asap ;o asodJnd pue lualu! all s! ll esodand •9 .9 NOI1Wd 1OiNI 1H?J3N30 II quantities listed. Payment will be made only for whether greater or less than the stated amounts. 8. Published List Prices If applicable, a copy of your published list prices shall Quote a percentage discount based on this Sheet. quantities actually ordered, delivered, and accepted, shall be included in the Quote package. Each Bidder published list in the space provided on the Price /Cost It is understood that the discount quoted on this Quote shall be based on the attached published list price and these shall be the prices paid during the life of the contract. 9. Delivery/Completion Each Contractor is required to list on the Quote form the number of calendar days they expect delivery to be made at the destination, in termsthe evime aluaition oflthellowing Quotes.laFai ueettofinclude r. aIme of specific elivery is n tuber important and will be considered of calendar days may be sufficient grounds for rejection of Quote. 10. Delivery Acceptance Delivery will be accepted by the City of Yakima FOB Tahoma Cemetery, 1802 Tahoma Avenue, Yakima, Washington 98902, between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday, ready for regular and safe operation. 11. Delivery of Unapproved Substitutions Contractors are authorized to ship only those items ordered covered by the contract. If a review of orders placed by the City reveals that an item other than those covered by and specified in the contract have been ordered and delivered, the Purchasing Manager will take such steps as are necessary to have the item(s) returned to the Contractor at no cost to the City regardless of the time elapsed between the date of delivery and discovery of the violation. Violation of this clause may result in the removal of the offending Contractor's name from the City Quote list for a period of up to three (3) years. 12. Contract Term See Section 3 of the sample contract attached. 13. Pricing and Discount Pricing: Pricing shall be prepared with the following terms. The successful Contractor shall provide and bear the expense of all equipment; work and labor of any sort whatsoever that may be required for the transfer of materials/product and completing the work provided for in this Quote and every part thereof, except such as are mentioned in the specifications to be furnished by the City of Yakima. Surcharges for fuel, delivery/hauling, hazardous material disposal, environmental fees or similar will not be allowed. Relevant charges for these items shall be included in the base Quote price. All successful Contractors are subject to the minimum insurance requirements as outlined in the sample contract. CEMENTS IN THE QUOTE PRI©ER.A Requests for sowe©COMPLY insurance INSURANCE REQUIR limits will be denied. Prices established in continuing agreements and term agreements may be lowered due to general market conditions, but prices shall not be subject to increase for twelve (12) months from the date of award. Discounts: The City qualifies for governmental discounts. Unit prices shall reflect these discounts. Page 5 of 26 Quote 22401 9Z 40 g aBed iota a: on° .aoua!uanuoa Jo; uol;eu!waal 'g . uol;oas Japun ;oeJ;uoo aq; u! paupno se Iaoueo o; aogou e ap!noad /(ew Jo;oai uoa aq; 'uodn paaJ6e Allen;nw s! ;uew;snipe ou •;uaw;snfpe ag; ;o amp and;oa};a ay} Ja};e step gge ;seal ;e Jo; pax!; pue way u!ewaJ 'legs (Rue ;!) ;uaw;snfpe ail • Lzoz#Luip"awo po ai paffe ap ! o no e !q° r / :s q le algel!ene s! a;ea /(;!powwow fdd aul •uo!le;uawnoop s,ao1oeJ;uo3 aq; a;e! ue;sgns dlaq o; peouaaa;aa aq I(ew e;ep ;uawUJano6 Jag;o JO xapul ao!Jd JaonpoJd eq; se gons seolpu! pagsllgnd safe;s pa;lun agl •A6olopog;aw/awagos 6uloud ;oeJ;uoo leu!6!Jo aq; WOJ; a;e!nap ;ou pinogs •6 'aseaJou! ag;;ueJJenn o;;ua!o!};ns Ja6eue ! 6u!sey0Jnd ag; o; alge;daooe uol;e;uawnoop pal!e;ep Rq pa!uedw000e a8 �. •aseaJou! pasodoad;o amp an!;oa}.a ag; aao;aq si(ep Jepualeo (0£) R1J!y1 ;o wnw!u!w a Ja6eueW 6u!segOJnd won pall; a8 •a •aseaJou! aq; Rq pepedw! swa;! ag; I(;l;uap! Apeala 'p ;oea;uoo Ieu!6!Jo ag; uo ;eq; ueg; ul6Jew ;l;oad J9g6!q e aonpo d ;oN .3 •a;ep;uawaouawwoo;oeJ;uoo Ja;je paJJnoul •q .(lanai Ja!lddns eq; ;e pagJan aq;snw aseaJou! eq; `sseaq se Lions 40 aq; o;'(I;oaJlp palen!!ap le!Ja;ew Mea e;o Jayddns a s! Japp!8 ;! Jo) lanai s,aaan;oe;nuew ag; ;e saseaJou! ;o ;InsaJ pap eql •e :aq osle;snw pue °Ja6eueW 6u!segoJnd ag;;o uol;ajos!p eq;;e aJe s;sanbaJ ao!Jd •;oeJ;uoo aq; ;o Jew,( ;sJ!; aq; Jo; wJ!4 pue pax!; aq pegs 6u!o!Jd leu!6up •Alddns Jew,( aldl;Inw '6u!o6-uo ap!noJd ;eq; s;oeJ;uoo / ddns pue ;onpoad Jod :6ulo!ad ;onpoad pex!d .Apo ag; o; a;ea ;unooslp aq; se a6e;uaoJed awes aq; u! a6uego Alleo!;ewo;ne II!M 40 aq; o; aoud ;au aq; 'a6uego saopd ;sy Jam;oe;nuew sy •;o8J;uoo aq; ;o a;!I ag; ;nog6noaq; a;eJ ;unooslp eq; o; sa6uego ou aq !legs wag; 'saopd ;s!-I Jaan;oe;nueL nnolaq ;unooslp e se peoud aJe ;eq; swa;! ;oeJ;Uo0 Ile Joj :6uiaiJd ;sr! Jaan;oe;nuew woad ;unoosia 8 'y •seolonu! wan;n; woJ;;uawI(edaano ions plogg;inn pinonn Jo;uawIedJano ag;;o;uau esangw!aJ >leas pinonn 40 aq; pue '6u!o!Jd snoeuoJJa aq; ;o aoue;daooe a;n;!;suoo ;ou seop eo!onu! snoeuoJJa ue;o;uawAed •p!lenu! aq 'legs ';oEJ;uoo s!q; o; 6u!segoJnd Rq panss! a6uego ua;;!Jnn lelo!}}o ue u!q;inn payloads Jo ;oeJ;uoa s!q; Limp 6u!;lpnn u! '(;la au; Rq payloads ;eq; anoge 6ulo!Jd g;!nn R;!a ag; o;;uas s! ;eq; aolonu! Ruy 49 eq; ;o;legaq uo;senbaJ aseaJou! a;8J a;daooe Rew aaioldwe Jag;o oN •s;uaweaJ6e JO S;oeJ;Uoo pue s;uawnoop u! passaadxe aq Ilegs pa;ueJ6 aq Rew saseaJou! eo!Jd go!gnn Japun suol;lpuoo ail •ap!nn-/J;snpu! aq o; pa;eJ;suowep aJe golgnn Jo;oeJ;uoa aq; o; saseaJou! ;soo pa;uawnoop )(pi o; pa;lw!I aq 'legs pue 'aseaJou! ao!Jd eq;;o a;ep an!;oa};a pasodoad eq; aao;aq s/ep Jepualeo (o£) R1J!g4 ` . a6ed uo pals!' Ja'(n8 aq; o; pa;;lwgns aq !legs pasodoJd aseaJou! Ruy •Ja6eueW 6u!segoind aq; ;o uoluldo eq; u! pau!waa;ap se 'sawed g;oq;o IOJ;uoo age puokaq segue;swnoJlo Jaq;o JO a;onO ;o awl; aq; ;e A;Jed Jag;le i(q unnou){ uaaq aneg ;ou pinoo leg; suol;lpuoo fueu!pJoeJ;xa Jo; s;uawaJ!nbaJ aseq;;dwaxa /dew Ja6eueW 6u!segomd ail •nnolaq salmi ag; g;!nn aouepJ000e u! '! a6ed uo pa;sll Je/n9 eq; o; peJeA!Iep eq ;snw saseaJou' a;ey Jo; s;sanbeei seseaaoui aoiad '9f, •uo!;e4s!ulwpe;o8J;uoo pue uol;eneene a;ono al; u! wano6'legs ao!Jd;!un eq; 'ao!Jd pepua;xe aq; gs!ige;sa !legs eo!Jd ;!un aq; Aq pa!IdRInw A;l;uenb aq; 'we;! uen!6 Rue Jod 'wag; a;on° ag; uo pa;e;s se (•ee '•zop "so '•Ie6 '•6•a) eles;o ;!un Jad ao!Jd eq; aq Ilegs ;oeJ;Uoo JO a;on0 ag; uo uMogs seo!Jd ;!Lin •panalgoe aq ueo uos!Jedwoo;soo a}eJnooe ue go!gnn woJ; suol;dwnsse ;ua;s!suoo ap!noad o; /(labs aq II!M suol;eoy!Jelo gons •sJeppl8 ;o ped au; uo suol;dwnsse o; pa;elaa saloued8Joslp 6u!oud i ue 't;!Jelo o; 1q6u ag; sanJasaJ /;la agl suo!;93WJe19 031.1d 16. Price Decreases During the contract period and any renewals thereof, any price declines at manufacturer's level shall be reflected in a reduction of the contract price to the City, retroactive to the date they were effective to the bidder. 17. Expansion Clause Any resultant contract may be further expanded by the Purchasing Manager in writing to include any other item normally offered by the bidder, as long as the price of such additional products is based on the same cost/profit formula as the listed item(s). At any time during the term of this contract, other City departments may be added, if both parties agree. 18. Warranty Unless otherwise specifically stated by the Bidder, all goods and services furnished shall be warranted against defects or faulty workmanship and materials by the Contractor for one (1) year following inspection and acceptance of the products by the City. Warranty shall include all costs incurred, including shipping, for repair or replacement except that which is damaged by misuse or abuse. This one-(1) year warranty shall in no way affect normal extended or manufacturer's warranty exceeding this one (1) year period. Contractor warrants that all goods and services furnished under this Agreement are new, conform strictly to the specifications herein, are merchantable, good workmanship, free from defect, comply with all applicable safety and health standards established for such products, all goods are properly packaged, and all appropriate instructions or warnings are supplied. If a defect is found, a component failure occurs, or workmanship is found to cause failure, the Contractor shall replace the product at their own expense, including shipping charges. Any replacement product will be warrantied for one (1) year from the date it is delivered. All implied and expressed warranty provisions of the Uniform Commercial Code are incorporated into this Agreement. Contractor further warrants that no violation of any federal, state or local law, statute, rule, regulation, ordinance or order will result from the manufacturer, production, sale, shipment, installation or use of any other goods. Contractor's warranties (and any more favorable warranties, service policies, or similar undertaking of Contractor) shall survive delivery, inspection, and acceptance of the goods or services. 19. Warranty Coverage Warranty coverage will not commence until the date the completed unit is put into service as reported by the City; or thirty (30) days after final payment for the unit(s); whichever occurs first. 20. Regulations and Codes To the extent applicable, all equipment or materials shall comply with Washington State vehicle regulations. Federal regulations, OSHA and WISHA requirements, to include EPA standards and City safety codes. 21. Prompt Payment Bidders are encouraged to offer a discount for prompt payment of invoice. Please indicate your discount proposal on page 1 of this document. If awarded by the City, period of entitlement begins only after: • Receipt of a properly completed invoice • Receipt of all supplies, equipment or services ordered • Satisfactory completion of all contractual requirements 22. Payments Contractor shall submit properly completed invoice(s) to: City of Yakima, Accounts Payable, 129 N. 2nd Street, Yakima, WA 98901. To ensure prompt payment each invoice should cite purchase order number, Quote number, description of item purchased, unit and total price, discount terms and include the Contractor's name and return remittance address. Payment will be mailed within thirty (30) days of (a) the receipt and Page 7 of 26 Quote 22401 9Z Jo g a2ed IOtZZ a4onO (•„auou-Jo-Ile» •6•a) pa!}!lenbs!p aq Hon ;unowe _mop JO ! 1!}uenb woods e aa}ueaen6 'legs Apo an 1,egl alelnd!4s;eye sa;ono lunowe Jellop JO Alnuenb o!;loads i ue aseyoJnd o; as;ueJen6;ou seep Apo au •pJeMy o;;ua;ul;o aol;oN a;o aouenss! • Joud uoseaJ / ue Jo; `ped u! Jo alogM u! 3J-Ono s!y; enss!9J Jo laoueo o; ;Op an sail sei Aln •uie eq pa!}!Dads (s);Onpo.ad Jo `(s)ao!tuas Jo; ;OeJ;uoo o; A;!O ay; a;e6!lgo ;ou sop 310f10 s!ul ;3eJ;UOO O; uope6golo ON •310fO s!q; 0; Bu!puodsaJ o; pa;el9J sal;!n!;oe Jay;o i(ue Jo s;!s!n a;!s 6u!;e;!Hoe; u! `uo!;e;uasaJd e jo ;onpuoo ay; u! `asuodseJ e 6u!;pwgns pue 6u!JedaJd ;o ;soo ay; o; pa;!w!I ;ou ;nq 6u!pnlou! 13iono sly; o; 6u!puodsaJ ;o ssaooJd ay; u! Japp!8 e Rq paJJnou! ;soo / ue Jo; alge!I ;ou s! R;!O all s;so0 64un3ul •gZ •a;ono a;!wgns o ;ou asoogo Aew /(ay; `Japp!8 an!;oadsoJd Rue o; alge;deooeun we 310n° al;;o s;uawaJ!nbaJ Rue d •310l0 sly; o; sa;epdn Jo; (a;!sgaM uo suo!;OnJ;su! Jed) paJa;s!69J amt.' oLM saq ed pa;saJe;u! o 7(I;oaJ!p;ues pue 6u!segoJnd/saovues/no6•eMew!){ekMMM uo pa;sod aJe epuappy IIy •wnpuappy ue ;o WJo; ay; u! sJapp!8 uMOUN Ile o; pap!noJd aq ll!M SU0!slnaJ JO s;uawalddns 'mono s!l;;o ped , ue es!neJ 0; JO `uo!;ewJo;u! Jo a;ep 6u!I(;!JeIO leuoQlppe ap!noJd o; i iesseoeu sawooaq ;! ;el; ;uana ay; ul .a;ep anp Ie;;!wgns ay; o; Jo!Jd si ep ssau!snq (g) an!};o wnw!u!w e `L abed uo pals!' Ja/(ng al; o; (slleo auogd ou) Hew -a e!n pa;;!wgns ssalun paJap!suoo aq ;ou Heys (s);uawnoop 310l0 ay; ;o Ja;;ew ;0afgns ay; 6u!ujeouoo suo!;!ppe Jo `suo!;daooe `suo!;sanb /(tie ';uawnoop s!u; u! aJaynnasla pap!noid AIleo!;loads aJe suo!;onJ;su! ssalun ;uawnoop 310lo ay;;o uo!;e0!;!JeIO JO uo!;e0!;!pow ;sanbaJ pue uJaouoo Lions ;o Je/n8 ay; /(;!;ou /(la;e!paww! o; A;np a sal Japp!8 ay; `uo!;e;logos s!l; u! /oua!o!;ap Jay;O JO `uo!ss!wo `AouedaJos!p `;o!IJuoo 'JOJJO `I;!n6!gwe;ue0!;!u6!s J(ue sJanoos!p Japp!g a;I s;ueweJ!nbeN pue uo!;eoljloedg O; suols!nab Jo/pue suol;e3!}!JelO .paJap!suoo uaaq sey anuanaa xe; an Jaw `a;ono ;SaMOI al; s! a;ono yo!ynn 6u!ulwJa;ap ;! `xe; uo!;edn000 pue ssau!snq sld!aoaJ ssoJ6 a wan JO xe; sales pool a WOJ; °sun 6u!pnlou! ';uawd!nbe pue 'slepa;ew `sa!Iddns;o aseyoJnd e i q pa;eJeue6 s! ;el; anuanaJ xe; ay; Jap!suoo o; Apo an sMOI!e 017010£'6£ M021 senuanaa xel •e;ono ;seq pue ;semi ay; s! a;ono go!gM 6u!u!wJa;ap u! paJap!suoo aq 4ou 1I!M xe; sales }o ;unowe an 'JenannoH •%£•9 /(I;uaJJno s! a;eJ xe± sales s,ewPleA;o R;!O ayl xel sales •patio!;law sal;leuad He 6ulpnlou! '(s)uol;eo!;!Dads;uauad!nba pal0e;;e ay; u! pue 'amid Jefoq sly; u! pals!I suo!;elnd!;s pue s;uawaJ!nbeJ o!;!Dads pue IeJaua6 an ;o Ile `u;!M;uawaaJ6e pue ';o aoue;dao0e sa;n;!;sUo0 aseyoJnd s!l; l;!M pa;e!I!}}e s;!tin /due Jo; (Od) JapJO aseyoJnd APO a ;o aoue;deooy swJal jo aoue;deoov ;uawAed ;o um; a se pJeo ;uawaJn0OJd ay; 6ui4deOOe ua1M passasse aq Aew (s)aa; peuo!;!ppe JO sa6uel0 a0ud oN •;uawi ed ;o poy;aw a se pJeo;uawaJnOOJd pezuoy;ne s,R;!O au; 6u!;daooe;o i(;!I!gedeo an anal o; paJ!nbaJ aq Aew sJo;OeJ;uo3 •pJeo (;lpaJO) ;uawaJnooJd i q s! ;uawAed ;o pol;aw paJJa;aJd s,A;!O all •;uawaaJ6e s!y; ;o ;Jed se saovuas Jo/pue spoo6 Jo; ;uawi ed ;o pol;aw an au!wJa;ap II!M `uo!;aJOs!p alos s;! u! 'A;!O au a3ue;da33y piea;!paJO — poy;e j;uawl(ed ;uawd!nba y;!M paJan!Iap aq o; paJ!nbaawaded Ile (o) pue `ao!onu! pa;aldwo0 i(iiadoJd (q) `;uawd!nbe an ;o aoue;daooe 'Z 'ZZ ' 9Z ' 9Z ' EZ 30. Retention of Rights which The City retains the right to Sccaptdo��eC�Ct�©u1d orrbeall inuotes or the bestaccept interestany ofr then City and wille not exceeds these specifications, necessarily be bound to accept the low Quote. All Quotes become the property of City upon receipt. All rights, title and interest in all materials and ideas prepared by the Bidder for the Quote to City shall be the exclusive property of City and may be used by the City at its option. 31. Points Not Addressed Bidders are encouraged to list any points not addressed in these specifications that they feel improve or enhance the operation of their units. 32. Other City Departments/Like Items Added At any time during the term of this contract, or any extension thereof, other City departments may be served under these same terms and conditions. Additional like items may be added at the request of the Purchasing Manager. 33. Materials Bought from Different Supplier day,against this Should the Contractor be unable to or refuse to supply materials, on any given g predetermined delivery schedule to which the supplier has agreed and the City is forced to do the work with materials bought from a different supplier, the difference in the Quote price of the materials and that paid the new supplier, in order to do the work, shall be charged to and paid for by the Contractor holding the Quote award for these products. Contractor shall not, however, be responsible for delays in delivery due to: • Unavoidable mechanical breakdowns • Strikes • Inability to secure component materials • Acts of God • Fire tor such ng or actual Provided the Buyer listed on Pagedatetified in writing y the of delivery shalb be extendedcfor af period equal) to the time delay. In the event of any delay, the lost due to the reason for the delay. 34. Re -Award When the contract is terminated by the City or the Contractor upon providing the written notice as herein required, the City may re -award the contract to the next most responsible bidder within 120 days from original award. 35. Errors and Omissions The City reserves the right to correct obvious ambiguities and errors in the Bidder's proposal and to waive non -material irregularities and/or omissions. In this regard, if the unit price does not compute to the extended total price, the unit price shall govern. 36. Changes Any proposed change in this contract shall be submitted in writing to the Buyer listed on Page 1 for prior approval. If approved, she will make the change by a contract modification that will become effective upon execution by the parties hereto. Any oral statement or representation changing any of these terms or conditions is specifically unauthorized and is not valid. Page 9 of 26 Quote 22401 9Z 40 OT aBed TOtiZZ aeon° u! Mo!aq pals!' sum; paa!nbaa Ile .1%I abed £ a6ed a6ed wand a;ono s!sAleuy uo!;eo!;!oad9 leo!upal a6ed aan;eu6!S/}eagS aano° .uo!ss!wgnS pue uo!;eaedaad a;onO — II uo!;oaS Li;!M aouepa000e le;pwgns a;ono _peg; ;o ped se `ap!noad pue a;aidwoo ;snw aapp!8 1SI1NI03H3 S2I3aale -Al •paeMe;oea;uoo pun aigeoonaaa! aq pegs sa;on° pa;;!wgns Ile 'au!; pue a;ep 6u!solo a;onO Jaw .aw!; pue amp 6u!solo a;ono ay; o; dn awl; Aue ;e a;ono aaLi;oue ;!wgns Aew aappg ay; `aw!; pue a;ep anp a;ono aq; aao;aq uMeapLi;!M s! a;onp pa;;lwgns Alsno!naad e •aw!; pue amp 6u!solo a;onrj eq; o; dn aw!; Aue;e a;ono a!eg;;uawa!ddns JO Meapq;!M Aew saapp!8 sa;on° }o !meal:nom .asuodsaa a!aLi;;o 96ed ;sap; aLi; uo •o;a `Z# a;ono ` L# a;ono se pelage' pue RIa;eaedas pa;;lwgns aq ;snw a;onrj Lions goe3 •uo!ss!wgns ;on ao; s;uawaa!nbaa ay; o; Alin; wao;uoo ;snw a;ono pea `aanaMoq `alglsslwaad aq II!M aapp18 a woa; sa;on° eld!;Inw se;on° aid';Inw .pa;oafaa aq Aew a;ono ay; pue `aa}}oaa;unoo an!suodsaauou e aq o; a;ono eq; au!waa;ap Aew 'uo!;aaos!p aIOs s;!;e `Apo aLi; `suo!;!puoo pue swag; Lions su!e;uoo a;ono a;I •e;ono o; uo!;e;!nul s!q; o; asuodsaa a u! suo!;!puoo pue swag; ;oea;uoo uMo s,aapp!8 oq ;lwgns ;ou Aew aapp!8 y suol;lpuoO is swaal aapp!'8 jo uol;lgIgoad •6u!uado a;on° aaie Ala;e!paww! oygnd aq; o; alge!!ene spew aq pegs asuodsaa aq; ;o suo!;oas 1!d (.bas le gg zi7 Mm�I) ;od spaooe o!Ignd a;e;S uo;6ulgseM Jed lel;uap!;uoo aq o; paaap!suoo ;ou we sa;on° anoLi palnpagos AIIeu!6!ao aLi;;e 'Apo aq; ;o Aep ssauisnq;xau aq; uo pauado pue pa;daooe aq !I!M asuodsaa s,aapp!8 `suoseaa aana;eqM ao; `6u!uedo ao; palnpagos ew!; aq; ;e ssau!snq ao; saaAoldwa o; paso!o s! 'pH Apo iI •saoue;swnoalo 6u!;enua;xe Jo; suo!;deoxa a)Iew o;;q6!a eq; sanaasaa Ja6eueL 6u!seioand aLil •saapp!q aeq;o aano a6e;uenpe ou 6ulnnogs snt; `au!; uo paaan!Iap ueaq eneq pinogs pue Auedwoo Aaan!Iap a6e)Ioed Aped pa!q; e ;o spueq eq; u! seM a;onrj aq; uenoad aq ueo ;! ssaiun `pauadoun 'aapp!q aq; o; pawn;aa aq IIIM pue pa;enlena JO pa;daooe aq ;ou II!M sa;on° a;e-i '6u!uado ;o awl; pue a;ep nun pauadoun ;daN aq II!M 1! aaaLM ;! ;o aoe; eq; uo ua;;uM 6u!uado a;onb ;o amp pue au!; aq; Li;!M 1017ZZ Norio pelage! edolenue pleas a u! ` . a6ed uo pe;s!I a;ep pue awl; aq; ueq; as;el ou aow) 6u!segoand ay; o; paaan!!ap-pueq JO ` o;a 'x3-pad `Sdfl `SdSfl e!n new Aq a;onb _leg; ;!wgns ;snw saapp!8 •pa;enlena JO pa;daooe aq ;ou IIIM salon() a;ei •a;ono s!q;;o a6ed uo palsg aw!; pue a;ep aq; Ueq; asm ou pa;.pwgns aq pegs se;onO e;on° a 6ui iwgns •a;ono e 6ul;oafaa ao; s!seq aq; aq Aew a;ono eq; u! s;uawaa!nbaa aq; ;o pea o; puodseJ o; eJnl!ed •aepp!q a!glsuodsaa pue en!suodsaa ;sGMOI aLi; o; papaeMe aq II!M pue a;ono aLi; u! pa}}lwgns uo!;ewao;u! aq; uo paseq aq II!M ao;oea;uoO a ;o uo!;oohs pue uo!;enlena ayl suol;ona;sui ieaaua9 . 9 . p NOISSIW9fS aNV NOI1Y IYd3tId 31Oflb"III V. EVALUATION AND CONTRACT AWARD 1. Quote Evaluation The evaluation and selection of a Bidder will be based on the information submitted in the Quote. Award will be made to a responsible Bidder with the lowest responsive Quote. Evaluation of Quotes and determination of Bidder responsibility shall be based on past experience with Bidder, service availability, product availability, product design and functionalism, effect on productivity, and Bidder's supporting documentation. 2. Offer in Effect for Ninety (90) Days A Quote may not be modified, withdrawn or canceled by the Bidder for a ninety (90) day period following the deadline for Quote due date, or receipt of best and final offer, if required, and Bidder so agrees by submittal of a Quote. 3. Protest Procedure Any protest must be made in writing, signed by the protestor, and state that the Bidder is submitting a formal protest. The protest shall be filed with the City of Yakima's Purchasing Division at 129 No. 2nd St., Yakima, WA 98901, or by fax: 509-576-6394 or email to: purchCvakimawa.gov. The protest shall clearly state the specific factual and legal ground(s) for the protest, and a description of the relief or corrective action being requested. Protests based on specifications/scope of work, or other terms in the QUOTE shall be filed at least five (5) calendar days before the solicitations due date, and protests based on award or after the award shall be filed no more than five calendar (5) days after Award Announcement (see below for details). The following steps shall be taken in an attempt to resolve the protest with the Bidder: on try matter Step I. Pull available facts wng Manager ill bnde considered and theivision Manager of sPurchas Purchasing Manager shall issuelth protester. All ava written decision. Step II. If unresolved, within three (3) business days after receipt of written decision, the protest may be appealed to the Department Head by the Purchasing Manager. Step III. If still unresolved, within three (3) business days after receipt of appeal response, the protest may be appealed to the Executive. The Executive shall make a final determination in writing to the Protester. Award Announcement Purchasing shall announce the successful Bidder via Website, e-mail, fax, regular mail, or by any other appropriate means. Once the Award is released by Purchasing, the protest time frame begins. The timeframe is not based upon when the bidder received the information, but rather when the announcement is issued by Purchasing. Award Regardless of Protest When a written protest against making an award is received, the award shall not be made until the matter is resolved, unless the City determines that one of the followingapplies: • The supplies or services to be contracted for are urgently required; • Delivery or performance will be unduly delayed by failure to make award promptly; • A prompt award will otherwise be advantageous to the City. If the award is made, regardless of a protest, the award must be documented in the file, explaining the basis for the award. Written notice of the decision to proceed shall be sent to the protester and others who may be concerned. Page 11 of 26 Quote 22401 9Z 4o ZT eSed IOVzz aeon° lb'111W8f1S 3iono aivs 30 NOIIO3f 3b 2:10d 3SflVO 3811IM OS Od 01 3bflnlv3 "e};!wgns a;on° ay; Li;Inn pauan;aa aq 'legs s!s/leuy uoleo!;!oads Ieo!ugoal •a;onp ay;;o slsl(Ieue u! ;s!sse ;Op Ile;ap Lions aieLinn ao sao;l;edwoo clay;;o esoq; woa; s;onpoad alaq; a;el;ueJa}}!p ;Ow map Lions aaaynn map aagpn; apinoad o; pe6eanooue aae saapp18 •;ou ao alge;daooe s! uol;daoxa ue aaq;aLinn o; se a6pnf aloe ay; eq lleys ;lo ayl •a;ono e nnolleslp Alpessaoau ;ou IIlnn we;! /(ue uo „ON„ 6uPloaLio •N ;o A e Li;lnn paaannsue aq hays slsitleuy suol;eol;loads leolugoal 6u!nnollo1 eq1 •s;onpoad aseq s,aappl8 aq;;o sasealaa aan;n; u! pa;Joddns aq pegs pue ;soo leuol;lppe ou ;e ;uawaalnbaa ay; /}sl;es lllnn ;onpoad aseq paaanllap eq; ;eq; s;!wwoo aapp18 aq; ;nq ;uawaalnbaa ay; i;sges AI;uaaano ;ou seop ;onpoad s,aaPp18 eal •paJ!nbaa uo!;eo!;!poW — 21W •asuodsaa eq; u! papnlou! s! uol;eueldxa ue pue ;uawaalnbaa aq; sal;sl;es A!leped ;onpoad s,aappl8 ayl •uo!;eueldx3 — 3 ;uawaalnbaa aq; it;s!;es ;ou Illnn ;onpoad paaanllap s,aapp18 eq; pue ';uawaalnbaa aal;ua ay; /(;sl;es /I;uaaano ;ou saop ;onpoad s,aapp18 ayl ;uawaalnbaa aq; poddns Ala;aldwoo IIlnn welsh pasodoad eq; pue ;uawaalnbaa aa!;ue aq; sal;sges Al;uaaano ;onpoad pasodoad s,aappl8 ayl N —N •saA — A •suol;eol;loads aq; Jo goea ao; sesuodsaa 6u!mollo eq; ;o auo 6ulsn uol;oa9 uol;eol;loads Ieolutoal 6ulnnollo; eq; a;aldwoo ;snw aepp18 ayl „paa!nbay aoge,/slelaa;eIN leuol;lppy pal;l;ua ;eegs a;ewedes e uo pals!! aq 'legs uol;eol;loads a;ono slq; u! pal;loads ;ou s! ley; kiesseoau puno; )pone leuol;lppe Rug •suol;eol;loads Ile o; sesuodsaa ;ulod-Rq-;ulod apinoad o; pepulwaa aae saapp18 •uogoas suol;eol;pad9 leoluyoal s!q; u! paupno suol;eol;loads aq; uol;eaap!suoo o;u! ame; !legs suol;dlaosep asaq; `wnw!u!w e ;y •;onpoad alaU; ;o ;ueuodwoo aofew Wee ;o uol;dlaosap Pelle1ep e apinoad ;snw aapp18 eql SNOI1VOIIIO3dS 1VOINH3311A •aauMQ eq;;o ;maw! ;saq ay; u! s! a6uego aLi;;i Apo an000 lllnn suol;lpuoo pue stmel pea;uoo ay; Jo kue o; ;uawpuawe ao se6ueqo Aug •suols!naa pe;sa66ns s,aapp1g eq; Jo i ue aaplsuoo ;ou i ew ao iew aaunnp aLil •;u!od goes ao; a6en6uel leuol;lppe ao and;ewa;Ie pasodoad Li;lnn 6uole suol;daoxa ;ulod-I(q-;u!od ;lwgns ao ;daooe ;snw saepp18 •aapp18 ln;sseoons eq; tam ;ow;uoo e u! a;noaxa o; s;oadxe aaumo °Li; golgm suol;lpuoo pue swae; ay; s;uesaadei uol;eol;loads eon slq; tam pap!noad ;oea;uoo aldweS Oql suol;Ipuo3 pue swaal pue 43ea;uo3 aldweS •aauuew Rue u! R;laof;ne leg; ;luau o; pana;suoo aq 'legs u!aaaq 6ulu;ou pue ;oea;uoo kue o;u! as;ue o; ;y6u aq; sine;aa An au TWO PIECE GRAVE BOXES TECHNICAL SPECIFICATION ANALYSIS Specification Yes No a r,,,iia ve.�� ,r��zro�r,�..�`uta.c„±;�aasmkksGn.,,¢i.,,r� s�+w�� ,�r�at., s Box inside dimensions shall be 30" x 86" x 26" high. Oversize box inside dimensions shall be 32" x 88" x 26" high. 0 0 Minimum thickness of box sides and bottom shall all be 1". Box shall be reinforced throughout sides and bottom with 4 0 ❑ x 414/14 galvanized welded wire mesh. Box bottom shall have 4 steel combination casket rest and ❑ El lifting devise cast in place. Box bottom shall have two drain holes. ❑ ❑ Cover shall be one, piece constructed with offset around the perimeter sous to provide a shiplap join where box and cover meet. Bottom of cover shall be paneled to provide 5 deep cross El 0 ribs and 3 deep longitudinal ribs. Any other style shall be approved by City Engineer. Cover shall be, a minimum thickness of 3" overall. 0 ❑ Cover shall be reinforced with structural grade steel bars in the deep ribbed sections and 4 x 414/14 galvanized welded ❑ 0 wire mesh over entire cover area. Cover shall be provided with 4 steel Iifting,clevises cast in 0 ❑ place. Boxes and covers shall be cast in steel molds to provide 0 ❑ smooth finish. Minimum compressive strength of concrete shall be 4,000 PSI at 28 days of age: Comments Quote 22401 Page 13 of 26 9Z 10 tiT aped IotZZ awn° of $ paisH XTI oT Toads iou awl! sago Are aoj ao!ld JJo paiojjo lunoosTp lSJ - O4I puI J&J Zyios %£'8 'mug uoi;gut;sal — XVI SPIVS aivi S VAA za,LaL Ens (xel,;noq; M) 031.1d Ie of ;lun Jed salad 43e3 Z 4ae3 09 46!4 „ 9Z x „gg x „Z£ suo!suawlp aplsui xo8 anew aaald om1 eZISJOAO "Z yogi „ 9Z x „gg x„ p£ suo!suaw!p ap►sui xo8 anea9 aaald-onnl paepue;s °Z uol;da,3sea •oN :6ulnnollol a4; JoJ ea!Jd ;sew,' JnoA e;ono 'SA`da 21VaN31VO (06) A13NIN NIHIIM 1OV IINOO SIHI 42:1VAAV 01 SaN31N1 AI10 3H1 '31OIlO 30I2ld 3H1 lV SW31I 11V 2J0 ANY 1d3O0b 01 aNV S310l0 TIV 2JO ANV 1O3m Ol 11-10I2l 3H1 S3A2:13S2 J A110 3H1 DNIMOIIOz 3H1b03 SW2131 INnooS1a 1N3WAVd GNV 31`da A2J3AI130 1S38 '30121d 183MOI 2Jf10A 310f0 3SV31d : 13aaI8 01 60t'ZZ 'ON 310f10 OI NOIIVIIANI WHOA mono 11A VIII. SAMPLE CONTRACT AGREEMENT CITY OF YAKIMA QUOTE 22401 Grave Boxes for Tahoma Cemetery THIS AGREEMENT, entered in on the date of last execution, between the City of Yakima, a Washington municipal corporation ("City„] and ("Contractor'). WITNESSETH: The parties, in consideration of the terms and conditions herein, do hereby covenant and agree as follows: 1. Statement of Work The Contractor shall perform all work and service(s) and furnish all to materials, labor and equipment (coffee Ively referred to as "Services') according; to the procedure outlined in Quote 22401, Grave Boxes for "Tahoma Cemetery Specifications which are attached as Exhibit A, and the most recent edition of the ANSI/TIA/EIA and NEC Standards, all of which are incorporated herein by this; reference and shall perform any alterations in or additions to the work prodded under this Contract and every part thereof. Product will be delivered within [XX] business days after notice of order.. The Contractor shall provide and bear the expense of all equipment; work and labor of any sort whatsoeverthat may be required for the transfer of materials and completing the work provided for in this Contract and every part thereof, except such as are mentioned in the specifications to be furnished by the City of Yakima. 2. Compensation The City agrees to pay the Contractor according to Exhibit S, attached hereto and incorporated herein, which Exhibit includes the deliverables and payment schedule of itemized prices as listed in the Contractors Quote submittal at the time and in the manner and upon the conditions provided for the Contract. 3. Contract Term The period of this Contract shall be fora period of one (1) year fro ro its effective date. The City may, at its option, extend the Contract on a year-to-year basis for up to three () additional years. Contract extensions shall be automatic, and shall go into effect without written confirmation, unless the City provides advance notice of the intention to not renew or unless the Services have been completed to the City's satisfaction prior to any automatic renewal. 4. Agency Relationship between City and Contractor Contractor shall, at all times, be an independent Contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for, or on, behalf of City. 5. Successors and Assigns a. Neither the City, nor the Contractor, shall assign, transfer, or encumber any rights, duties, or interests accruing from this Contract without the prior written consent of the other. b. The Contractor for itself, and for its heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor. Quote 22401 Page 15 of 26 9Z to 91 02ed IObZZ alono •seowas Jo spoo6 aya to a0ueada0oe pue `uo!loedsu! 'I Jan!lap an!nans pals (JoaOeJiuop to 6uplepepun JeI!w!s Jo 'se!o!lod eouuas 'sa!aueJJeM aigeJonel &Jow Aue pue) sa!aueJJeM s,JolOeJauoO •spoo6 Jaw Rue to asn Jo uo!lepeasu! 'luawd!ls 'ales `uo!aonpoid 'JaJnloelnuew aq; W0Jl linseJ p!M JapJo Jo aoueu!pJo 'uoReln6aJ 'a!nj 'aanaeas `Me! leool Jo awls `ieJapal Aue to uo!aelo!n ou leg; slueJJeM Jayainl JolOeJauop •luawaaJ6y s!q; ow! paaeJodJoou! aJe epoo le!oJawwop w=oa!un ala to suo!s!noJd /aueJJeM passaJdxa pue pe dw! Ily •paian!lep s! 1! slap aq; wag Jean (1,) auo Jo; pa!aueJJeM aq II!M aonpoJd luawaoe!deJ J(uy •s06Jego 6u!dd!gs 6u!pnpu! 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Lions pm R1!O eql ls!uJn1 R11dwoJd pals JoloeJluop •lsenbeJ s,/!3 all uodn R113 aU101 pep!noJd eq IpM sao!Mas all o16u!1e!9J spJooaJ s,JoloeJluop •Rl!0 awl o; s1uawn0op pelsanbeJ eq to se!doo pugs Joipue 'Rippe; JadoJd pue `ales 'luapglns i I!O aq; ap!noJd pegs Jo10eJ1uop •AJanoos!p s1! to asea all Jo Age!luelsgns s1! `eouew ojJed 6u!Rldwoo -uou Jo an!loalap to e6palMoul 00 an 6u!puelsya!M1ou '10w1uop s!la ll!M aouepJ000e u! sa0!AJas all to eouewJoJJed Jog R1!I!q!suodsaJ to Jo10eJluop ana!IeJ 1ou !legs IenoJdde Jo uo!10adsu! qons (6up{ew u! Re!ap Jo aJnpel Jo) to 6upiew all anq '43 aya to IenoJdde aya Lap pue Aq uol1Oedsu! of 10afgns eq 'sap; Ile le 'Hags sao!nJas all oa 6u!1elai spJooaJ all .e spJoaaa L .A1n all to luesuoo uala!JM ssaadxe eq; lnoll!M uo!1ewJolu! Teti; esolos!p ew!1 Rue ;e Jo Mou 'died Jo a!ogM u! `1ou !I!M Jo10eJ1uoD all pue 'le!luepg.uo0 s! '0ggnd spew eq o1 Me! Aq paJ!nbeJ Jo pJ000 0!!gnd to Jaalew a es!MJay10 IOU s! yowm aoafoJd p!es pue R1!3 all 6u!uJa0uo0 uollewJolu! py •puewep uodn R1!O a1101 pe epuaJJns eq !legs pue aya to /pedoid all eq saw!' He le II!M joefoJd all 01 pue aq; oa 6u!lelei ;Jos Rue to sJaded Jo spJooaJ Ily s;q6111 Apedoid 9 •q 10. Compliance with Law Contractor agrees to perform all Services under and pursuant to this Contract in full compliance with any and all applicable laws, rules, and regulations adopted or promulgated by any governmental agency or regulatory body, whether federal, state, local, or otherwise. Contractor shall procure and have all applicable and necessary permits, licenses and approvals of any federal, state, and local government or governmental authority or this project, pay all charges and fees, and give all notices necessary and incidental to the due and lawful execution of the work. a. Procurement of a City Business License. Contractor must procure a City of Yakima Business License and pay all charges, fees, and taxes associated with said license. b. Contractor must provide proof of a valid Washington department of Revenue state excise tax registration number, as required in Title 85 RCW. c. Ca current must provide proof nott a valid be disqualified gton fomUnified bidd bidding onness any Identification public works( contract number. nder RCW Contractor 39 06 010 or a current UBI number and 39.12.065(3). d. Contractor must provide proof of a valid Washington Employment Security Department number as required by Title 50 RCW. e. Foreign (Non -Washington) Corporations: Although the City does not require foreign corporate proposers to qualify in the City, County or State prior to submitting a proposal, it is specifically understood and agreed that any such corporation will promptly take all necessary measures to become authorized to conduct business in the City of Yakima at their own expense, without regard to whether such corporation is actually awarded the contract, and in the event that the award is made, prior to conducting any business in the City. 11. Nondiscrimination Provision During the performance of this Contract, the Contractor agrees as follows: The Contractor shall not discriminate against any person on the grounds of race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identity, pregnancy, veteran's status, political affiliation or belief, or the presence of any sensory, mental or physical handicap in violation of the Washington State Law Against Discrimination (RCW chapter 49.60) or the Americans with Disabilities Act (42 USC 12101 et seq.). This provision shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, and the provision of Services under this Agreement. In the event of the Contractor's noncompliance with the non-discrimination clause of this contract or with any such rules, regulations, or orders, this Contract may be cancelled, terrrdnated, or suspended in whole or in part and the Contractor may be declared ineligible for any future City contracts. 12. Pay Transparency Nondiscrimination Provision: because theyhave inquired The Contractor will not discharge or in any other manner discriminate against employees or applicants about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Page 17 of 26 Quote 22401 9Z JO 91 abed IotZZ alonb •uoi;e6oJgns Jo JanleM;plidxa ue epnput pays uoiloas slq; Aq peJinbeJ sluewesaopue peJnsu! Ieuonippelly •aoueJnsul s,JoloeJ;uo3 Aq spew s;uawAed Jaw Jo `slsoo asueeep 'swamps Aue o; a;ngiJ;uoo Heys saapinoJd aouemsul s;i sou AID ei Jaq;iau pue aoueJnsul s,Joloanuo3 aq;;o sseoxa u! eq !legs Apo aLi; Aq peuie;ulew a6eJanoo pod aoueJnsul Jo aouemsul es 'aoueJnsul Rue pue ;uewaaJ6y siq; Japun spaansul Ieuol;lppy ale oqM esoy; of loedseJ q;lM aouemsul JGewlJd aq pays a6eJanoo aoueJnsul s,Jo;oanuoo •aoueJnsul Lions uie;ulew o; uolle6llgo s,Jo;oeJ;uoo to Janlenn a se pen.nsuoo eq ;ou pegs pepinoad uopeluewnoop aouemsul aq; wo.n Aouapijap a i;uepl o; ;o amp], Jo sluaweJmbaJ aouemsul °sag; q;!M a6eJanoo to uogeoij!Jen Lions puewep o;'fl!O jo eJnlled �IJOM 10;uaweouawwoo of Jo!Jd 'Ain an; o; pepinoad aq hays aoueJnsul }o aleoil!pao slgl •a;eognpeo aq; q;!M papnloui aq Deus Ro iod an o; pagoene ;uawasaopue paJnsui ieuolllppe aql to Rdoo v •ulaaaq pang;no pue seioliod eql jo pea Jot 86eJ8n00 10 eouepina se Ain all o; aouemsul jo aleonlpao a apinoJd Deus ao;oeiuo0 •oiignd eq }o;sacra;ul;sag aq; u! JGessaoau li weep lI pinoys s;lwll Jau6N aalnbeJ (4416pJ aql S9AJ0saJ'iO eql •algeoildde se 'Molaq pa;els;eq; ueq; ssal ou sliwli ul aouemsul aoaoo ui uleluiew pue apinoJd !legs Jo;oe.nuo0 ;oeJ;uoo sly; Jo eouewaoj led an woo 6uilinsaa Jo }o Ino 6uisue sesuedxe pue `sassol 'sa6ewep 'swlelo Ile pue Rue lsule6e pue wan JoloeJ;uoo pue eq; ;oalad o; aoueJnsul loej a ui uie;uiew pue aJnoes Ileys JoloeJ;uoO ';oeJ;uoO sly} pue seowas aLil Jo eouewJojJad 6upnp sawll Ile 1V eoueinsui A}iilge1, s,Jopefuo3 171, ;oeJluoO s!Li;;o uoi;eulwaal JO uogeJ!dxa Rue an!AJns !legs uoi;oes sly} jo swan; eql •e .Aped PJILi1 Rue u! uolleoiliuwapui jo lg5p a JO A;gigell a wan o; panalsuoo aq Ilegs;oealUoO slgl JO uol;oas slq; ui peule;uoo 6uly;oN •p •eoue6g6eu siJo;oEJIUoo eq to;Ua;xa aLil o; Apo aq !legs `puojep of ism pue Alnp ay; 6uipnpul 'Rllilgeg s1Jo;oeJluo0 ay} `1lO gig pue JoloeJluoo eq;;o aoua6ll6au luaamouoo eq woJj 6umnseJ Jo Aq pesneo Apadad of sa6ewep Jo suosJed of &Gnful Rllpoq;o lno 6u!spe sa6ewep Jol A ge1l jo ;Liana eql u! `uagl 'S . b•7Z• j7 Mod of loafgns sl;uewaaJ6y s!q;;eq; eulwJe1ep uol;olps!Jnf lueladwoo to lJnoo a wogs •o •saaRoldwa angoedSoJ Jiaq; Rq;g6noJq suolloe Jo; Amgell Iegua;od lie ewnsse pue `Mod 69 alill Japun paluea6 I}iunwwl Rue anieM `gdeJ6eJed slq;;o swJa; eqi !gm Aidwoo Deus ';ueweeJ6y s!q; }o aouewaolJed sll (gm uolloeuuoo ui ape!! eq Rew Jo;oeJluoo sloe esogM Joj auoRue pue 'JoloeJ;uoo Aq paJiq Jo pe oidwe bi;oaalpul Jo Al;oaJip auoRue pue `saoloeJluoogns sll leq; aJlnbaa RIJellwis Ilegs Jolo8J;UoO •Jan!BM sly; pa;el;o6au Rllen1nw any I(a n ;an e6palMoupe Rind eql •saaRoldwa and;oadsaa JIa1; Aq 146noJq suoi;oe Jo} kiiigeii lei;ualod pe awnsse pue 'Mod i•9 aRII Japun pelueJ6 kllunwwl Rue anieM '14dea6eJed slgl }o swaal an Li;iM Rldwoo ';uewaaJ6y slgl to aouewJolJed sll Li;IM uogoauuoo ui aigeil eq Rew Jolo8J;uo0 sloe esogM Jol auoRue pue 'Jo;oeJ;uo3 Aq paaiq Jo *Owe hoaJlpui Jo AI;oaJlp auoRue pue 'sJoloeJluoogns sII ;eq; eJnnbei !legs Jo;oealuoo •sweJ6ad Jo sloe saitaueq Jan;o Rue Jo sloe li;auaq iillgesip 'sloe uogesuedwoo ,sJa)poM Japun Aped pJigl Rue i(q Jo of aigeRed sll}eueq Jo uollesuedwoo `sa6ewep jo ;unowe eq uo uoi;eliwll Rue Aq ReM Rue ul peliwil eq jou Deus uoileol}iuwepul s,Jo;oeJ;uoo •uoi;eogluwepui slq; jo sesodand Jo; Riaios 'Mod is al;Il `doe aoueJnsul leu;snpul awls uol6ulgseM aLi; Japun lI of pa;ueJ6 eq Rew le1l Jt;iunwwl Aue senleM JopeJIuoO gig ;eq; poo;saapun RissaJdxa pue RIIeoJpads sI 11 •,anieM ;oy eoueinsui Ie!J;snpul luaweeJ6y sigl to eouewJo}Jed u! `JoloeJluoogns Jo lue6e sdo;o8J;uo3 Aue Jo `JoloealuoO aq;jo suo!ss!wo Jo SJOJJa ';oe of saJniie; 'sloe au; Jo lueweoJ6y s!Li1 ql!M uoiloeuuoo u! Jo woJ; 6uls!Je s6uipeaooJd Ieluawweno6 Janno Jo iiolein6ei pue `suoi;e6llsanui `suol;oe uoi;eJligJe 'sips 'swielo Ile of paleleJ sesuadxe pue 'sa6ewep 'sassol `sagiiigell Ile woJJ saga;union pue 'sAawone 'sJaansul `sanlle;uasaadeJ 's;ua6e 'saaRoldwa 'sJeoi;}o `siep!Jo peluiodde pue pa;oal° s;i 'AK ay; ssalwJeq ploy pue 'pualap 'Jiuwapui 'asealaJ o; see 6e Jo;oeJ;uoO eql •AlaadoJd Jo suosJed o; AJnful luanaJd of sao!/ues ayl 6uiwJo;Jed ui suogneoeid kesseoeu Ile a)jei !legs JoloeJ;uoo •e ssalwJeH ploH pue uoi;enuwepui '£6 The following insurance is required: a. Commercial Liability Insurance Before this Contract is fully executed by the parties, Contractor shall provide the City with a certificate of insurance and additional insured endorsements as proof of commercial liability insurance with a minimum liability limit of One Million Dollars ($1,000,000.00) per occurrence, combined single limit bodily injury and property damage, and One Million Dollars ($1,000,000.00) general aggregate. If Contractor carries higher coverage limits, such limits shall be shown on the Certificate of Insurance and Endorsements and the City, its elected and appointed officials, employees, agents, attomeys and volunteers shall be named as additional insureds for such higher limits. The certificate shall clearly state who the provider is, the coverage amount, the policy number, and when the policy and provisions provided are in effect. Said policy shall be in effect for the duration of this Contract. The certificate of insurance and additional insured endorsements shall name the City of Yakima, its elected and appointed officials, employees, agents, attorneys and volunteers as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City prior written notice. The insurance shall be with an insurance company or companies rated A-VII or higher in Best's Guide and admitted in the State of Washington. The requirements contained herein, as well as City of Yakima's review or acceptance of insurance maintained by Contractor is not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this contract. b. Automobile Liability Insurance Before this Contract is fully executed by the parties, Contractor shall provide the City with a certificate of insurance as proof of automobile liability insurance with a minimum liability limit of One Million Dollars ($1,000,000.00) per occurrence. If Contractor carries higher coverage limits, such limits shall be shown on the Certificate of Insurance and Endorsements and the City, its elected and appointed officials, employees, agents, attorneys and volunteers shall be named as additional insureds for such higher limits. The certificate shall clearly state who the provider is, the coverage amount, the policy number, and when the policy and provisions provided are in effect, Said policy shall be in effect for the duration of this Contract. The certificate of insurance and additional insured endorsements shall name the City of Yakima, its elected and appointed officials, employees, agents, attomeys and volunteers as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City prior written notice. The insurance shall be with an insurance company or companies rated A-VII or higher in Best's Guide and admitted in the State of Washington. The requirements contained herein, as well as City of Yakima's review or acceptance of insurance ilities or obligations assumed byC Contractor is not contract. The business auto liabitended to and shall not in any lity manner shalllimit or qualify the include Hired and Non -Owned coverage if assumed by Contractor under this necessary. c. Employer's Liability (Stop Gap) Contractor and all subcontractor(s) shall at all times comply with all applicable workers' compensation, occupational disease, and occupational health and safety laws, statutes, and regulations to the full extent applicable, and shall maintain Employer's Liability insurance with a limit of no less than $1,000,000.00. The City shall not be held responsible in any way for claims filed by Contractor or its employees for services performed under the terms of this Contract. Contractor agrees to assume full liability for all claims arising from this Contract including claims resulting from negligent acts of all subcontractor(s). Contractor is responsible to ensure subcontractor(s) have insurance as needed. Failure of subcontractors(s) to comply with insurance requirements does not limit Contractor's liability or responsibility. Contractor's insurance coverage shall be primary insurance with respect to those who are Additional Insureds under this Contract. Any insurance, self-insurance or insurance pool coverage maintained by the City shall be in excess of the Contractor's insurance and neither the City nor its insurance providers shall contribute to any settlements, defense costs, or other payments made by Contractor"s insurance. If at any time during the life of the Contract, or any extension, Contractor fails to maintain the required insurance in full force and effect, all work under the contract shall be discontinued immediately. Any failure to maintain the required insurance may be sufficient cause for the City to terminate the Contract. All additional insured endorsements required by this Section shall include an explicit waiver of subrogation. 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R}lllgeJanes •g; •aoue6g6au s,Jo;oeJ1uoo ay; }o;ua;xa ay; o; pa;!wg aq !legs JapunaJay R;!!!gall s,Jo;oei;uoa 'sJaa;union pue sXauJoge 'slue6e 'saaAoidwa `sleioglo pa;ulodde pue pa;Dale 'amigo s;l `R;10 ay; pue Jo;aeJ;uoa jo eoua6H6eu ;uaJJnouoo ay; woJ; 6ul;InsaJ Jo Aq pasneo R.adad o; sa6ewep Jo suosaad o; RJnfu! Rl!poq ;o ;no 6ulspe sa6ewep Jo4 Rlll!ge!I 4o liana ay; u! 'uay; 'S 6 1,17z17 Maio; ;oafgns s! ;OSJ;Uoa sly; ley; auIWJa;ap uol;o!ps!Jnf ;ua;adwoa ;o 1Jnoo a wogs of the City, the Contractor may be compensated for the actual service hours provided. The City shall be entitled to a refund for goods or services paid for but not received or implemented, such refund to be paid within 30 days of written notice to the Contractor requesting the refund. Change in Funding in addition to the above termination provisions, if the funds upon which the City relied to establish this Contract are withdrawn, reduced, or limited, or if additional or modified conditions are placed on such funding, the City may terminate this Contract by providing at least five business days written notice to the Contractor. The termination shall be effective on the date specified in the notice of termination. 18. Dispute Resolution In the event that any dispute shall arise as to the interpretation of this agreement, or in the event of a notice of default as to whether such default does constitute a breach of the contract, and if the parties hereto cannot mutually settle such differences, then the parties shall first pursue mediation as a means to resolve the dispute. If the afore mentioned methods are either not successful then any dispute relating to this Agreement shall be decided in the courts of Yakima County, in accordance with the laws of Washington. If both parties consent in writing, other available means of dispute resolution may be implemented. 19. Re -Award When the contract is terminated by the Contractor upon providing the written notice as herein required, the City, pursuant to City ordinance, may re -award the contract to the next most responsible Proposer within 120 days from original award. When a Contractor is unable to supply goods and/or services to the City and is in breach of the contract, or when the contract is terminated by the City for cause as herein provided, the City reserves the right to re -award the contract to the next most responsible Proposer within 120 days from original award. 20. Force Majeure Contractor will not be responsible for delays in delivery due to acts of God, transportation or railcar transport shortages, provided Contractor notifies the delay. Normally, in the event or any such delays (acts or God, etc.) the date of lost due to the reason for delay. fire, strikes, epidemics/pandemics, war, riot, delay in City immediately in writing of such pending or actual delivery will be extended for a period equal to the time 21. Governing Law This Contract shall be governed by and construed in accordance with the laws of the State of Washington. 22. Venue The venue for any judicial action to enforce or interpret this Contract shall lie in a court of competent jurisdiction in Yakima County, Washington. 23. Assignment This Agreement, or any interest herein, or claim hereunder, shall not be assigned or transferred in whole or in part by the Contractor to any other person or entity without the prior written consent of the City. In the event that such prior written consent to an assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of Contractor as stated above. 24. Authority The person executing this Contract, on behalf of Contractor, represents and warrants that they have has been fully authorized by Contractor to execute this Contract on its behalf and to legally bind Contractor to all the terms, performances and provisions of this Contract. 25. Notice of Change in Financial Condition If, during the Contract Term, the Contractor experiences a change in its financial condition that may affect its ability to perform under the Contract, or experiences a change of ownership or control, the Contractor shall immediately notify the City in writing. Failure to notify the City of such a change in financial condition or change of ownership or control shall be sufficient grounds for Contract termination. Page 21 of 26 Quote 22401 9Z ZZ a2ed IOt7ZZ @Ion° •suuaa J!ogl qa!M eouepJ000e u! aoeJauoO uo!aeu!WJaa Jo uo!aeJ!dxa aqa anwns Heys 'an!sn!ou! 9Z-1, ` oeJauoO s!quo saves 6u!o6aJoj. agl [IMAMS 'LZ 2i010nJN00 01 1.0686 VM `ewPleA aaaJag puZ gaJON 6Z ewpleA ao R}!O IJaAne zaunN{ epu!l :01 Ad00 Z0686 `VM ewpleA •pn18 alena!njd LO£Z ewpieA to Aa!O Je6eueA uo!aeeJoa:i' s)IJed uosup!I!M uayl :A110 01 :sM0IIoJ se sasse ppe Jaya le sawed ed aye oa lugs pue 6u!apM u! eq Dais }oeJ uoo s!qa oa paaeie pue Japun spuewap pue sao!aoN •AJesseoauun Jo `algeuoseaJun Alauaaed `e g!ssodw! aoaJauo° aga jo'a!Ieaoa NI qa!M aouai(dwoo Jo luetueolopie `eoueu to Jed sJapuaJ Jo `Japunaaaq sa!anp s,JoaoeJauoo aga sa6Jelua Algeuoseaaun pue Alle!aueasgns Jaga!e 4Aa!O aga to uo!aaJos!p o!os aga u! #aa Ao!Iod Jo Mel 6u!uJano6 u! a6uego e aaepoww000e oa pei!nbai auaaxe aqa oa aoeJauoo s!ga ao suo!a!puoo pue swJaa all aae!ao6euaJ oa jg6p an aneg pegs 40 agl •aoeJauoo s!ga Jepun Aa!O an oa pap!AOJd saowas aoa}}e II!M aeLi} eo!naas anu!auoos!pJo a6uego oa JoaoeiuoO aga Aq uo!s!oep Rue Ja}}e 'sAep sseu!snq (£) eeJga uega Jae! auene ou u! pue 'alq!ssod se uoos se 6u!apM u! Aa!O an A laou pegs Joaog uo3 eql •JoaoaJauoogns Aue s !a!!!oe aga to J0 JoaoeJauoo aga Jo same; an to ONSJOUMO u! a6uego Aue;o sAep sseu!snq (£) a Jt! ulga!M 6u!a!JM u! Aa! eta Anjou pegs JoaosJauoo :se6ueg0 sseulsn8 to ao!aoN •auewpuewe pa noaxe ApadoJd Aue Jo want.' pazuoy}ne aou aJe seoIAJas Joj auaw,ed oa pa!a!aua eq Jo pled aq Joaoai uop an pegs aue a ou ul •spew aq pegs se6uego eo0 paadaooe pue algennolle ao sseoxe u! Jo s!esodoJd Jo; asanbaj leu!6uo aqa;o auaau! pue adoos leJeue6 aga n apisano suo!asJaale oN •p!!e q !legs uo!aeaueuetoop eu s Lions anoga!m se a to ou `sa!ped epq!su dse q oq Aq pau6ls pue 6u!a M u! paJapual eq !legs loe.puooaqa oa ep w 'aolm s aqa o o naeu ail oa so6uet o 6u!polou! `suogeaaa!e Aud aOAaoN Jo e6uey0 '9Z IN WITNESS WHEREOF, the parties hereto execute this Contract as of the day and year first above written. CITY OF YAKIMA Contractor By: City Manager Date: Date: Attest: (Print name) City Clerk List of Exhibits attached to this contract Exhibit A — Specifications Exhibit B — Contractor's Quote Form Quote 22401 Page 23 of 26 9Z 40 tiZ aSed TOtiZZ alonO SNOI1V3IdIO3dS V IIBIHX3 EXHIBIT B CONTRACTOR'S QUOTE FORM Page 25 of 26 Quote 22401 9Z Jo 9Z a2ed IOtZZ a1onb Exhibit B — Contractor's Quote Form VI. QUOTE FORM INVITATION TO QUOTE NO. 24401 TO BIDDER: PLEASE QUOTE YOUR LOWEST PRICE, BEST DELIVERY DATE AND PAYMENT DISCOUNT TERMS FOR THE FOLLOWING. THE CITY RESERVES THE RIGHT TO REJECT ANY OR ALL QUOTES AND TO ACCEPT ANY OR ALL ITEMS AT THE PRICE QUOTE, THE CITY INTENDS TO AWARD THIS CONTRACT WITHIN NINETY (90) CALENDAR DAYS. Quote your lowest price for the following: item No. Description Qty Price Per Unit Total Price (Without tax) 1. Standard Two -Piece Grave Box Inside dimensions 30" x 86" x 26" high 60 Each 240.00 14,400 Oversize Two Piece Grave Box Inside dimensions 32" x 88" x 26" high 1 Each $ 350.00 350.00 SUB TOTAL 14,750 WA STATE SALES TAX — Destination Based @ 8.3% TOTAL Mandator) - List discount offered off list price for any other items not specifically listed 1,224.25 5% Page 14 of 26 Quote 22401