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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 9.A.
For Meeting of: June 18, 2024
ITEM TITLE: Resolution approving the Lease Agreement and Memorandum of
Understanding between the City of Yakima and Grace City Outreach
SUBMITTED BY: Sara Watkins, City Attorney
SUMMARY EXPLANATION:
Grace City Outreach currently leases property in the vicinity of South 22nd Street and East Viola, near
the City's wastewater treatment plant, for the purposes of operating Camp Hope, a temporary
emergency encampment operating under RCW 35.21.915.
The current Lease with Grace City Outreach expires on June 30, 2024. This Lease is a new lease, with
substantially the same terms as the prior lease, as amended. It has a term of two years, with the ability
to renew for six (6) additional two-year terms. Due to the cooperative project with Comprehensive
Healthcare, the actual legal parcel on which Camp Hope operates has been amended to accommodate
the Comprehensive Healthcare project. The new parcel is reflected in Exhibit 1 to the Lease. An
updated Operations Plan is attached as Exhibit 2, and an updated Site Plan is attached as Exhibit 3.
ITEM BUDGETED: N/A
STRATEGIC PRIORITY: N/A
RECOMMENDATION: Adopt Resolution.
ATTACHMENTS:
Res-Grace City Outreach_Lease & MOU.docx
Grace City Outreach_Lease_& MOU_2024.docx
Exh 1_Grace City Outreach Lease_Legal Description.pdf
Exh 2_Camp Hope Operations Plan 2024.docx
Exh 3_Site Plan Legend 2024.docx
Exh 3-Part 2_Key to Site Plan.png
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RESOLUTION NO. R-2024-
A RESOLUTION approving the Lease Agreement and Memorandum of Understanding
Between the City of Yakima and Grace City Outreach.
WHEREAS, on or about August 6, 2020, the City and Grace City Outreach entered into a
Lease Agreement wherein Grace City Outreach agreed to lease property owned by the City to be
used as a temporary homeless encampment pursuant to RCW 35.21.915, City Contract No. R-
2020-141 approved by Resolution R-2020-095 ("Lease"); and
WHEREAS, the Lease authorized Grace City Outreach to operate a temporary homeless
encampment pursuant to the terms and conditions therein, which included the ability to
temporarily house people as outlined in the approved site plan; and
WHEREAS, the August 6, 2020 Lease, as amended, terminates on June 30, 2024; and
WHEREAS, Council has evaluated the point in time counts as well as other information,
and finds that there is still a need for temporary emergency shelter for those people experiencing
homelessness in the City; and
WHEREAS, Grace City Outreach is willing to continue its operation of Camp Hope at the
current location under the terms and conditions of the Lease Agreement; and
WEHREAS, the City Council finds that it is in the best interest of the City and its residents
to approve and enter into the Lease Agreement and Memorandum of Understanding between the
City and Grace City Outreach for the lease of City-owned property to be used as a temporary
emergency homeless encampment pursuant to RCW 35.21.915; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Yakima City Council authorizes the Interim City Manager to sign the Lease Agreement
and Memorandum of Understanding Between the City of Yakima and Grace City Outreach for the
lease of City-owned property for use as a temporary emergency homeless encampment pursuant
to RCW 35.21.915.
ADOPTED BY THE CITY COUNCIL this 18th day of June, 2024.
ATTEST: Patricia Byers, Mayor
Rosalinda Ibarra, City Clerk
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LEASE AGREEMENT AND MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF YAKIMA
AND
GRACE CITY OUTREACH
THIS LEASE AGREEMENT (hereinafter "Lease"), is executed by and between the City of
Yakima, a Washington State municipal corporation (hereinafter "LESSOR") and Grace City
Outreach, a Washington State non-profit corporation with IRS 501(c)(3) status and a religious
organization pursuant to RCW 35.21.915 (hereinafter"LESSEE")
WHEREAS, LESSOR has property available for lease as provided by this Lease, and LESSEE
desires to occupy and use such property in accordance with this Lease and RCW 35.21.915,
NOW THEREFORE, in consideration of the mutual promises contained herein and the benefit to
be derived by each party, the parties agree as follows:
1. LEASED PREMISES. LESSOR does hereby lease and let unto LESSEE and LESSEE
does hereby lease and take from LESSOR, that unimproved property described below
(hereinafter referred to as"Property" or"leased premises") and as depicted on the drawing
marked as Exhibit 1, attached hereto and by this reference made a part hereof:
See EXHIBIT 1
PURSUANT to negotiations, it is understood by LESSOR that LESSEE intends to use the
Property as a temporary homeless encampment pursuant to RCW 35.21.915, as
amended, and ESHB 1754. LESSEE acknowledges and understands that the property
has limited water and sewer connection access and electrical services as of the date of
this Lease. LESSEE takes all services and utilities"as is, where is"and has an opportunity
to inspect the Property and make itself aware of utility locations.
LESSEE acknowledges that it is a religious organization pursuant to the term as used in
RCW 35.21.915.
2. TERM AND RENEWAL. The tenancy created by this Lease shall commence on July 1,
2024, and continue for a period of approximately two years until June 30, 2026, unless
otherwise terminated as provided for herein. This Lease may be renewed by the LESSEE
by providing notice of intent to renew no less than thirty (30) days before the end of the
term for six (6) additional two-year terms. The last date under this Lease, if all additional
terms are exercised, will be June 30, 2038.
3. RENT. In consideration for LESSEE's agreement to the terms and conditions of this
Lease, and that LESSEE shall use the property to operate a temporary homeless
encampment for homeless individuals, providing a safe, more secure area for homeless
individuals to camp, and providing necessary sanitary, safety and hygiene related services
and aid to persons experiencing homeless while they search for transitional or other
housing, no rent shall be required as part of this Lease.
4. TAXES AND LIENS. LESSEE promises and agrees to pay, as the same become due
and payable, all licenses, fees and taxes, including but not limited to the leasehold excise,
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required to be paid by LESSEE by reason of this Lease and by reason of LESSEE's use
and occupancy of the leased premises and by reason of LESSEE's construction or
ownership of improvements to the leased premises. LESSEE shall neither suffer nor
permit the attachment of any lien or other encumbrance on the leased premises by reason
of LESSEE's occupancy thereof. LESSEE agrees to indemnify LESSOR and shall hold
LESSOR harmless from any such taxes and liens.
5. USE.
(a) Age Restrictions. Unaccompanied persons under the age of 18 are prohibited at
the homeless encampment. Persons under the age of 18 must be accompanied by a
parent or legal guardian and that family unit shall be encouraged to take advantage of
services through other entities. LESSEE shall connect the family unit to other service
providers to attempt to find alternate accommodations. If there is no other option for
the family with children, such family with children may stay at the homeless
encampment until such alternate accommodations are available, if there is an
approved area for families. Approved areas for families must be physically separated
from the general encampment by a site screened fence and gate that is guarded 24
hours per day by a staff person that is not a resident. Approved areas must have their
own bathroom and handwashing facilities, as well as their own community areas for
relaxing, eating and/or recreation. The City in its sole discretion shall approve an area
for families prior to its use as such.
(b) General Use. LESSEE agrees to use the leased premises solely for operating and
facilitating a temporary encampment for homeless persons, and associated services
relating to health, sanitation, safety and hygiene. Attached as Exhibit 2, subject to
the terms outlined in this lease agreement and fully incorporated herein, is an
operations plan and summary of the services and activities that are expected to be
offered at the temporary homeless encampment, subject to the terms outlined in this
lease agreement. No persons shall occupy the property and use it as a temporary
encampment or otherwise stay overnight, camp or otherwise occupy the Property in a
temporary residential capacity during any time period outside this lease agreement or
in violation of this Lease agreement, the operation plan, or any federal, state or local
law.
(c) Additional facilities onsite. LESSEE, with express written permission of LESSOR,
through its City Manager, or their designee, may construct on-site facilities such as
community buildings for dining or other allowed activities, or other similar
improvements and facilities upon receiving all necessary permits pursuant to the
Yakima Municipal Code and federal, state, and local law. Any such facilities should
be able to be used in each of the various seasons typical in Yakima. Facilities other
than temporary bathroom, shower, kitchen and/or laundry facilities, shall not be
connected to underground utilities, such as water and sewer. No residential/living
facilities shall be connected to underground utilities. No facilities at the encampment
shall be affixed to the ground permanently.
(d) Tiny homes. LESSEE may place approved tiny homes, such as pallet shelters or
other similar shelters on the property. Tiny homes should be approximately 100 square
feet per unit and no more than 400 square feet per structure. Tiny homes and tiny
home structures shall not be permanently attached to the ground, other than any
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necessary tie-downs required by the building code inspector which shall be approved
prior to placement. Tiny homes shall not be connected to underground utilities. Tiny
homes may be placed as outlined in a pre-approved site plan and shall be pre-
approved by LESSOR to ensure correct fire rated separation and other fire and life
safety matters.
For purposes of this section, a tiny home unit is the individual living unit. A tiny home
structure is the structure housing one or more individual living units.
(e) RV parking. LESSEE may provide RV parking for temporary living use for no more
than ten (10) recreational vehicles along the East side of the site. These vehicles may
be connected to power, at LESSEE's expense, but shall not be directly connected to
water and sewer in any capacity.
(f) Organized Religious Activities. No homeless services provided by LESSEE or any
of LESSEE's subcontractors, partner agencies, or other agencies or groups allowed
to provide services at the temporary encampment shall be denied due to a person's
religious affiliation or lack thereof. LESSEE is hereby prohibited from conducting, or
allowing any other organizations to enter the encampment to conduct prayer and/or
other religious activities in locations and at times where the encampment's occupants'
only way to avoid them is to leave a common area or the encampment. This includes
any community or dining tents.
6. UTILITIES. LESSEE accepts all utility facilities as now existing at the location "as is,
where is" and understands that the LESSOR shall not be responsible for moving, adding
or supplementing any utilities or utility facilities. All costs for utilities, including any costs
for infrastructure necessary for said utilities, shall be paid by LESSEE.
LESSEE shall install a meter and be charged separately from the City for all electricity
charges at no charge to LESSOR. LESSEE shall be responsible for the operation and
maintenance of the meter, all electric connections, lines and services, and any damages
to the meter, facilities, or power pole associated with the meter or LESSEE'S use of the
power pole for electricity. LESSEE shall coordinate with Pacific Power to have all billings
for electricity used during the term of this lease to be billed directly to the LESSEE. A
meter shall be installed prior to November 15, 2017.
LESSEE may connect non-residential temporary structures or facilities not permanently
affixed to the ground to public water and/or sewer with the express written consent of the
LESSOR and approval of the location of pipelines and facilities by LESSOR. In the event
LESSEE connects the property to public water and/or sewer, LESSEE is responsible for
all costs associated therewith, from the main water and sewer line to and throughout the
property, including, but not limited to permit fees, connection fees, and construction costs.
LESSEE shall also be responsible for obtaining any necessary easements or rights to
cross private property if necessary. Said easements and improvements shall be
transferred to the LESSOR at the termination of this Lease. LESSEE shall be limited to
no more than five connections for temporary bathroom, shower, laundry and/or kitchen
facilities and/or an RV dump station, unless otherwise agreed to, in writing, by the
LESSOR.
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LESSEE shall be responsible for all utility charges, including, but not limited to, electricity,
water, sewer, cable, internet, and garbage charges for the property. All billings shall be in
the name of LESSEE and all payments shall be promptly made upon receiving a bill, and
in no event shall any payment become delinquent. Delinquent payments for utilities may
be considered a default under the terms and conditions of this Lease.
7. CLEANING AND SANITATION. LESSEE acknowledges that the property shall be kept
in a clean and sanitary condition, including, but not limited to, property maintenance,
mowing, garbage service, sanitation facilities, such as portable toilets and hand washing
stations or other similar facilities, and safe bio-hazard disposal areas. All facilities shall
be provided at the expense of the LESSEE and shall be cleaned and serviced as needed
to maintain a safe and sanitary environment. As LESSEE increases services, housing,
and/or occupancy at the site, LESSEE shall evaluate the services at the site and
determine if there are adequate services to meet the needs of the site occupants. If
additional services are provided, an updated site plan showing the location of the
additional services shall be provided to LESSOR. The LESSOR, at any time, may
determine that additional cleaning activities and/or sanitation facilities are necessary
based on health and safety concerns, LESSEE shall undertake such activities and/or
install such facilities within thirty (30) days of notice at LESSEE's expense.
8. PREMISES CONDITION AND FENCING. LESSEE has made a full inspection of the
premises, is fully aware of its condition and accepts the premises on an "AS-IS" basis.
LESSEE agrees to pay for any improvements, repairs and/or modifications necessary to
LESSEE's use, including but not limited to all costs associated with the installation of
improvements necessary to run a temporary homeless encampment.
All activities and services provided to people experiencing homelessness as part of the
temporary homeless encampment shall occur within a fenced perimeter. LESSOR
previously provided temporary fencing in the length of 777 feet to LESSEE as part of the
original Lease. The fencing shall remain the property of LESSOR throughout the term,
and any extensions, of this Lease, and any damage or loss to fencing owned by LESSOR
shall be the responsibility of LESSEE. LESSEE shall return LESSOR's 777 feet of fencing
in its original condition, normal wear and tear excepted, to the LESSOR at the termination
of this Lease. In the event additional fencing is needed by LESSEE to conduct its activities
and services for homeless persons on the property within a fenced area, LESSEE is
responsible for any and all additional costs, including permits and installation costs,
associated with placement of additional fencing.
9. CONSTRUCTION OF ACCESS WAY FOR CITY VEHICLES. Due to LESSEE's desired
location for the temporary homeless encampment, LESSEE acknowledges that it is
necessary for LESSEE to construct an access driveway, including, but not limited to the
necessary curb cut in a width and location approved by the LESSOR, and approach. The
access driveway design, materials and location shall be approved by the City Engineer
and constructed at the sole expense of LESSEE. LESSEE shall be responsible for
obtaining all necessary permits to construct the access way. Prevailing wages may be
required. Said access way shall be constructed when, separately from this Lease,
specifically requested by the City in writing. Once the request is received, LESSEE shall
have 60 days to finish construction of the access way unless a different time period is
agreed upon by the parties.
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10. MAINTENANCE. LESSEE agrees to keep and maintain the premises in at least as good
a condition as the condition of the premises as if no temporary homeless encampment
had existed on the Property. LESSEE further agrees that LESSEE shall be responsible
to maintain all leased areas, trade fixtures, water and sewer lines and facilities, and other
improvements, existing and future, in an attractive and usable manner consistent with
other LESSOR property. LESSEE understands and acknowledges that it is responsible
for all maintenance of the water and sewer lines and facilities within the boundaries of the
temporary emergency homeless encampment. Any back-ups, breaks, or other damages
to the water or sewer lines therein shall be promptly fixed by LESSEE at its sole cost and
expense.
LESSEE agrees to maintain the areas adjacent to the property used by LESSEE in a safe,
sanitary, and usable condition at all times.
LESSEE is responsible for snow removal along the driveway access and weed control on
the Property.
11. SIGNS AND SITE SCREENING. No signs are allowed on the property unless approved
in writing by LESSOR. The site shall be fenced. Additional site screening shall be
mutually agreed to by the parties.
12. IMPROVEMENTS. No improvements other than those specifically mentioned herein are
contemplated by this Lease. In the event improvements are made by LESSEE or
LESSOR that are affixed to the land, such improvements shall become part of the property
and revert to LESSOR upon termination of this Lease, or removed by LESSEE if originally
made by LESSEE, the determination of which shall be solely made by LESSOR, and at
no cost to the LESSOR.
13. REGULATIONS. LESSEE agrees to comply with all applicable laws, ordinances, rules,
regulations and policies of all governmental authorities, including policies adopted by
LESSOR, as such laws, ordinances, rules, regulations and policies apply to the use and
operation of the leased property and as those laws, ordinances, rules, regulations and
policies now exist or may hereafter become effective.
LESSEE agrees to maintain a Code of Conduct, or other similar good neighbor agreement
and/or rules of conduct for the temporary homeless encampment during this Lease. Such
Code of Conduct for use of the temporary homeless encampment by its clients should
include, but not be limited to, requiring that clients not commit violations of the law, that
clients have respect for other clients and neighboring property owners, and other such
regulations that ensure that the clients, and neighboring property owners and residents,
are safe, secure, and that the public health and safety is maintained. A copy of the Code
of Conduct shall be provided to the LESSOR.
LESSEE shall comply with all building, fire, and safety regulations, including, but not
limited to building codes concerning any structures built on premises and perm it fees, if
written permission is granted to construct on-site facilities of any kind.
14. SITE PLAN. LESSEE, prior to the beginning date of this Lease, shall provide to the City
a site plan that generally depicts how the site will be set up, the location of sanitation and
other group facilities, ingress and egress for emergency vehicles, as well as the maximum
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occupancy of said encampment. Maximum occupancy shall be determined by the City of
Yakima. Any modification of the site plan to allow for improvements or other additional
facilities shall be agreed to and approved by LESSOR prior to any new improvements or
additional facilities being placed or constructed at the site. The site plan shall be affixed
hereto as Exhibit 3.
15. SUBLETTING AND ASSIGNMENT. This Lease, or any interest herein or claim
hereunder, shall not be assigned or transferred in whole or in part by LESSEE to any other
person or entity without the prior written consent of LESSOR. LESSOR is the sole
determiner of whether the Lease may be assigned, and its decision cannot be challenged.
In the event that such prior written consent to an assignment is granted, then the assignee
shall also assume all duties, obligations and liabilities of LESSEE stated herein, including,
but not limited to the indemnification and insurance requirements.
16. MISCELLANEOUS PROVISIONS.
A. The parties agree that LESSOR may enter upon the leased premises at any
reasonable time to make such inspections as LESSOR may deem necessary to the proper
enforcement of any term, provision or condition of this Lease, or for fire and/or life safety
purposes. No such entry or inspection by LESSOR is required by this provision, and the
failure of LESSOR to enter and make inspection shall not alter the relationship of the
parties and their respective rights and duties provided by this Lease. LESSEE shall be
granted the right of quiet enjoyment upon performance of all terms of this Lease.
B. LESSOR reserves the right to take any action necessary or desirable by LESSOR to
protect the LESSOR's property against any activity interfering with the efficient operation
of the LESSOR's activities, together with the right to prevent LESSEE from erecting, or
permitting to be erected, any building or other structure on the LESSOR's property which,
in the opinion of the LESSOR, would limit the usefulness of the property or constitute a
hazard.
C. LESSOR shall have the right to use, unobstructed, the driveway off of 22nd Street for
ingress and egress to LESSOR'S property for maintenance, operations, public safety, or
other purposes. The driveway off of 22nd Street shall not be obstructed by parked or
stationary vehicles, personal property, gates, persons or otherwise, at any time.
D. All parking of occupants of the temporary homeless encampment shall be within the
leased property. If a parking area is proposed, it must be paved or graveled to avoid
parking on dry grasses or combustible materials. No automotive work or maintenance
may be done on premises and LESSEE shall not allow people to live in their vehicles,
including RVs, on premises. Parking areas shall be indicated on the Site Plan.
17. INDEMNITY/DUTY TO DEFEND.
A. At no expense to LESSOR, LESSEE shall defend against, release, and indemnify fully
and save harmless the City of Yakima and its elected and appointed officials, employees
and agents, from any and all liability, damages, suits, claims, actions, judgments or
decrees, including all expenses incidental to the investigation and defense thereof and
including reasonable attorneys' fees, based on or arising from the occupancy or use of the
leased premises by LESSEE, its servants, employees, agents, invitees, independent
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contractors or any entity, person, firm or corporation acting on behalf of LESSEE or under
its direction, whether such claim shall be by LESSEE or a third party.
B. LESSEE agrees to reimburse LESSOR for any damage to City property, including the
leased premises, caused by the occupancy of LESSEE, its employees, agents, servants,
invitees, independent contractors or any person acting on behalf of LESSEE or under its
direction.
C. LESSEE shall defend, release, indemnify and hold the City of Yakima, its elected and
appointed officials, agents and employees, free and harmless from any and all claims and
actions, loss, damage, expense or cost, including reasonable attorneys' fees, incidental
to the investigation and defense thereof, resulting from, arising out of, or caused by
LESSEE's use of the leased premises resulting in any liability under the Federal
Comprehensive Environmental Response Compensation Liability Act of 1980, as
amended, 42 U.S.C. 9601 et seq.; Hazardous Materials Transportation Act, 49 U.S.C.
1801 et seq.; Resource Conservation and Recovery Act, 42 U.S.C. 6901 et seq.; the Clean
Water Act, 42 U.S.C. 1251 et seq.; the Washington Environmental Policy Act, RCW Ch.
43.21C; the Washington Water Pollution Control Act, RCW Ch. 90.48; the Washington
Hazardous Waste Management Act, RCW Ch. 70.105; the Washington Model Toxic
Control Act, RCW Ch. 70.105D, and the regulations promulgated thereunder, or under
any applicable local or state environmental ordinance, statute, law, rule or regulation. The
provisions of this subsection shall survive the termination of this Lease.
D. Further, during the term of this Lease where LESSEE is operating a temporary
homeless encampment on the property, LESSEE agrees and acknowledges that RCW
35.21.915(d), and as amended, applies to the property and this Lease. That section as of
the date of this Lease, specifically states:
An appointed or elected public official, public employee, or public agency as
defined in RCW 4.24.470 is immune from civil liability for (a) damages arising
from the permitting decisions for a temporary encampment for the homeless
as provided in this section and (b) any conduct or unlawful activity that may
occur as a result of the temporary encampment for the homeless as provided
in this section.
LESSEE shall defend, indemnify, release and hold harmless LESSOR, its appointed or
elected public officials, and public employees from any claims for damages arising from
permitting decisions for the temporary homeless encampment, including entry into this
Lease, as well as any conduct or unlawful activity that may occur as a result of the
temporary homeless encampment. LESSEE acknowledges that at all times, it must only
operate pursuant to RCW 35.21.915 if it wishes to continue to be exempt from the zoning
code and development permit requirements. Failure to operate pursuant to RCW
35.21.915 and without the proper permits and zoning review, shall be considered a default
and be grounds for termination of this Lease.
18. DEFAULT, TERMINATION & FORFEITURE.
A. The failure by LESSEE to comply with any term, provision or condition of this Lease
shall constitute grounds for termination of this Lease. This Lease and tenancy shall
terminate on written notice by LESSOR to LESSEE stating accurately the manner in which
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LESSEE fails or has failed to comply with this Lease. LESSEE shall comply with this
Lease in the manner specified in the notice within thirty (30) days from LESSEE's receipt
of such notice, otherwise this Lease and tenancy shall be terminated. Such notice shall
be given in writing and served on LESSEE by personal delivery or mailed by certified mail
with return receipt requested addressed to LESSEE at its address stated below or such
other address as the parties may advise each other in writing. It is further agreed that
after receipt of notices and as an additional condition to avoid forfeiture, LESSEE shall
pay LESSOR's costs and expenses, including attorney's fees, for the preparation and
service of such notice. Notices shall be deemed received three (3) days after mailing to
LESSEE at the address below or such other address as the parties may advise each other
in writing.
B. Either party may terminate this Lease, for any reason or without cause, upon forty-five
(45) calendar days' written notice.
C. Upon termination of this Lease for any reason, LESSEE shall immediately surrender
the premises to the LESSOR in good condition and repair, ordinary wear and usage
excepted, and as required by this Lease; and LESSEE shall remove all of LESSEE'S
personal property, trade fixtures, or equipment from the premises and shall repair any
damage to the premises caused by such removal. Any personal property of LESSEE, or
anyone claiming under LESSEE, which shall remain upon the premises at the expiration
or termination of this Lease shall be deemed to have been abandoned and may be
retained by LESSOR as LESSOR'S property or disposed of by LESSOR in such manner
as LESSOR sees fit without compensation to LESSEE. Further, LESSEE shall remove
all occupants from the temporary homeless encampment as of the effective date of
termination of the Lease, whether it be through default, termination for convenience, or at
the end of this Lease's term.
19. NON-DISCRIMINATION CLAUSE. To the extent required by law, LESSEE, for itself, its
personal representatives, agents, officers, successors in interest and assigns, as a part of
the consideration hereof, does hereby covenant and agree as follows:
A. No person, on the grounds of race, color, religion, sex, age, marital status, handicap,
national origin, or any other protected status pursuant to any federal, state or local law,
shall be unreasonably excluded from participation in, denied the benefits of, or be
otherwise subjected to discrimination in LESSEE's personnel policies and practices or in
the use or operation of LESSEE's services or facilities.
B. LESSEE agrees that in the construction of any improvements on, over or under the
leased premises and the furnishing of services thereon, no person, on the grounds of race,
color, religion, sex, marital status, handicap, age, national origin or any other protected
status pursuant to any federal, state or local law, shall be unreasonably excluded from
participation in, denied the benefits of, or otherwise be subjected to discrimination.
C. LESSEE agrees that participation in religious activities will not be required to obtain
any of the services provided on the property that is subject to this Lease.
20. INSURANCE. It is understood the City does not maintain liability insurance for the
LESSEE and/or its officers, employees, agents and/or subcontractors.
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Further, LESSEE shall obtain insurance as follows:
A. Property Insurance. On or before the effective date of this Lease LESSEE shall
procure and maintain a policy or policies of property insurance in an amount acceptable
to the LESSOR with respect to the Property and LESSEE's personal property. LESSEE
will hold the City harmless for any damage to property owned by LESSEE and waive its
right of subrogation for any damage to their property.
B. Liability Insurance. On or before the effective date of this Lease, LESSEE shall
provide the City proof of liability insurance in the amount of Two Million Dollars
($2,000,000.00) per occurrence combined bodily injury and property damage that states
who the provider is, the amount of coverage, the policy number and when the policy and
provisions provided are in effect. The policy shall name the City, its elected and appointed
officials, officers, agents, and employees as additional insureds and shall contain a clause
that the insurer will not cancel or change the insurance without first giving the City thirty
(30) days' prior written notice. A copy of all such policies shall be provided to the City
upon request.
21. INTEGRATION AND SUPERSESSION. This document embodies the entire Lease
between the parties with respect to the subject matter herein contained and supersedes
any and all prior negotiations, discussions, agreements, and understandings between the
parties as to the subject matter hereof, which are hereby declared terminated and of no
further force and effect. No amendments or modifications hereof shall be enforceable
unless in writing, signed by both parties.
22. SEVERABILITY. If a court of competent jurisdiction holds any part, term or provision of
this Lease to be illegal, or invalid in whole or in part, the validity of the remaining provisions
shall not be affected, and the parties' rights and obligations shall be construed and
enforced as if the Lease did not contain the particular provision held to be invalid. If any
provision of this Lease is in direct conflict with any statutory provision of the State of
Washington, that provision which may conflict shall be deemed inoperative and null and
void insofar as it may conflict, and shall be deemed modified to conform to such statutory
provision.
23. NON-WAIVER. The waiver by LESSOR or LESSEE of the breach of any provision of this
Lease by the other party shall not operate or be construed as a waiver of any subsequent
breach by either party or prevent either party thereafter enforcing any such provision.
24. NOTICES. Notices shall be sent by registered or certified mail, postage prepaid or hand
delivered. Such notices shall be deemed effective when mailed or hand delivered at the
addresses specified below.
CITY OF YAKIMA GRACE CITY OUTREACH
c/o City Manager c/o Mike Kay
129 North 2nd Street
Yakima, WA 98901
509-575-6000
Time is of the essence of this entire Lease.
9
89
25. RECORDING. This Lease shall be recorded, pursuant to RCW 65.08.060, with the
Yakima County Auditor. LESSEE shall be responsible for recording this Lease and providing a
conformed copy to LESSOR for its records within ten (10) days of both parties signing the Lease.
CITY OF YAKIMA GRACE CITY OUTREACH
By By
Dave Zabel!, Interim City Manager Mike Kay,
Date: Date:
ATTEST:
By
Rosalinda Ibarra, City Clerk
City Resolution No.
City Contract No.
STATE OF WASHINGTON )
) ss
County of Yakima )
I certify that I know or have satisfactory evidence that Mike Kay, the of Grace
City Outreach, signed this instrument, and on oath stated that they were authorized to execute
the instrument and acknowledged it to be the free and voluntary act of such party for the uses
and purposes mentioned in the instrument.
Date
By:
Notary Public for the State of Washington
Residing at:
Appointment Expires
10
90
STATE OF WASHINGTON )
) ss
County of Yakima )
I certify that I know or have satisfactory evidence that Dave Zabell signed this instrument, on oath
stated that they were authorized to execute the instrument and acknowledged it as the Interim
City Manager of the City of Yakima, Washington to be the free and voluntary act of such party for
the uses and purposes mentioned in the instrument.
Date:
By:
Notary Public for the State of Washington
Residing at:
Appointment Expires
11
91
'RECEIVED
MAY 2 2 2024-
CIYY OF YAKIMA
PARCEL H (RECONFIGURED PARCEL NO. 191329-41406) PLANNING DIV.
Tract 40 AND the East 250.57 feet of the North '/2, and all of the South 'A of Tract 33 of
GOODWIN'S FIVE ACRE TRACTS, according to the official plat thereof, recorded in Volume
"A" of Plats, Page 18, records of Yakima County, Washington;
EXCEPT that portion of Tract 33 and Tract 40 of said GOODWIN'S FIVE-ACRE TRACTS
lying Easterly of the following described line:
Beginning at the Southeast corner of Said Tract 40; thence North 89°47'20"West, a distance of
241.99 feet; thence North 0°53'50"East 412.84 feet to the Southerly right-of-way line of East
Birch Street; thence South 89°41'14"East, along said South line, a distance of 86.49 feet to the
East right-of-way line of South 24th Street; thence North 0°12'45" East, along said East line, a
distance of 262.55 feet to the North line of said Tract 33; thence South 89°39'11" East, along
said North line, a distance of 150.57 feet to the East line of said Tract 33; thence South 0°12'45"
West, along the East line of said Tract 33 and said Tract 40, a distance of 674.85 feet to the
Southeast corner_of said Tract 40;
AND EXCEPT that portion of said Tract 40 of GOODWIN'S FIVE ACRE TRACTS, described
as follows:
Beginning at the Southwest corner of said Tract 40; thence North 0°15'41"East, along the West
line thereof, a distance of 67.59 feet; thence South 87°42'44"East 203.69 feet; thence South
1°49'10"West 60.23 feet to the South line of said Tract 40; thence North 89°47'20"West, along
said South line, a distance of 201.92 feet to the Point of Beginning;
AND EXCEPT that portion of said Tract 40 described as follows:
Beginning at the Southwest corner of said Tract 40; thence North 0°15'41"East, along the West
line thereof 67.59 feet to the True Point of Beginning; thence South 89°42'44" East 80.05 feet;
thence North 0°15'41"East 238.88 feet; thence North 89°41'14" West 80.00 feet to said West
line; thence South 0°15'41"West, along said West line, a distance of 236.12 feet to the True
Point of Beginning. � s_ -;,.F :}s:,_ ..�.:a;
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City of Yakima
Job No.23270
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Camp
',". ,,)
Hope
CAMP HOPE
Operations Plan 2024
GRACE CITY OUTREACH (GCO) will be maintaining the operation of Camp Hope as
the Yakima County community has known it for the last six plus years. Camp Hope
will help reduce the incidence of homelessness through various initiatives that will
fulfill our homeless population's immediate and critical needs,while at the same
time working to empower our homeless population with the tools that they need to
navigate their way back to a healthy and productive life and become self-sufficient
via the Strength's Based-Relationship Service Model.
Camp Hope, our emergency shelter behind the old Kmart building,will provide
unsheltered individuals with a safe, accommodating, and well-managed facility will
create relief for downtown businesses, public works, hospital services, law
enforcement as well as public spaces such as sidewalks so that these places may be
used for their intended purposes.
Overview
GCO will provide coordination of a shelter, meals and basic needs assistance to
homeless adults and their pets beginning on or about August 4th, 2020.
The temporary emergency shelter will be managed by GCO staff and will host up to
250 guests each night. The shelter will operate 24 hours a day. Based on lessons
learned from the of the tent city and on the experience of the GCO staff,the shelter
will be managed in the same way as Camp Hope has been managed for the last 6
plus years.
For example, individuals are required to register each evening to stay in the shelter
- meaning that it won't just be open for anyone to come at any time. There will be a
maximum occupancy established that shall not be exceeded and the entrance will be
controlled by security and individuals will need to check in when they come and go.
Check-in hours will be between 4pm and 6pm,with variances allowed for those who
work or have other verifiable appointments.
The plan calls for large dormitory style military tents or buildings to be used, rather
than individual tents. This will keep the clutter that was experienced several
summers ago at the encampment by the Police Department to a minimum as well as
allow for monitoring of resident activity. The camp will have separate areas for male
and female guests along with storage facilities for the guests'belongings.An
94
appropriate number of gender specific staff will monitor both the male and female
spaces so as not to create a situation where genders are mixed both in clients and in
staff if at all possible.A staff member will be on site at all times while the camp is
open.
In addition, each person wishing to stay at the encampment will be asked to sign a
Good Neighbor Agreement, which will outline expectations for behavior and
consequences if expectations are not met. Each resident will be expected to help
keep it clean and tidy, depending on circumstances and capability.
Facilities
The Camp facilities will include 4 dormitory barracks style military tents two for
each gender that will house up to 30 people each. In 2020, Camp Hope expanded
and added 4 dormitory buildings. The buildings are used to house clients. One of the
buildings is a women's dormitory with a capacity to house 30 women. We have an
identical building housing 30 men, a Young Adult Shelter (18-24 years old) housing
15 young women and 15 young men.And we have the final building dedicated as a
family shelter. The family shelter houses up to 8 families. In the family shelter there
is a refrigerator, microwave, small table and benches to eat together and a small
living area for families to spend time together.
The camp also has a mobile kitchen trailer, mobile restroom trailer, mobile shower
trailer and a laundry building that is built on skids and portable.We also have a
large military dormitory style day tent.
We also have small portable buildings (no larger then 10x20ft) that are built on
skids and act as a variation of offices (Case Managers / Director/ Security) that are
portable.We will contract with the City for garbage collection service.
In future expansion and as funding allows, Camp Hope will be adding modified
shipping containers into rooms capable of housing people with expansive trauma
that otherwise would not seek shelter in a congregate setting. Each container has 3
rooms, each with a locable door,bed and small area for belongings. It is our intent to
expand in phases.As we construct additional shelter options,we have relocated
parking to the east side of the campus.
Phase 1:
Provide up to (3) Compassion Cabins along the north end of the campus. The Cabins
will be used for client identified by Comprehensive Health, our Case Management
Staff or other providers who would not be successful in congregate living due to
various traumas or behavioral health challenges.We believe this will provide a
creative option for people experiencing homelessness who are choosing to remain
in street homelessness. These clients will be required to follow the same rules and
95
policies of Camp Hope. These individuals will receive extra support from various
providers such as Comprehensive Health Care or other behavioral health providers.
Phase 2:
We intend to collaborate with Comprehensive Health Care in constructing a
transportable behavioral health, substance use disorder and medical facility on the
current campus on the westside. The building will be constructed of several
modified shipping containers to make the building fully transportable.
Comprehensive Health Care will be staffing the building with qualified and trained
staff. The goal is to provide immediate access to Substance Use Disorder, Behavioral
Health Services and Medical Services directly on campus.
Phase 3:
We intend to construct additional Compassion Cabins on the east side of the
campus. The additional Compassion Cabins will provide additional shelter options
for non-married couples, small families and additional options for people who have
experienced trauma requiring individual housing with wrap around services. Clients
using the Compassion Cabins will be required to follow the same rules and
procedures of Camp Hope.
Staffing
The current staffing model for Camp Hope consists of the following staffing levels:
1 - Executive Director
8- Full-Time Shelter Monitors
4- Full-Time Case Manager
3 - Part-Time Shelter Monitors
10- Trustees /Volunteers
Our staff will have an onsite supervisor at all times who has direct experience with
the homeless population, is a certified peer counselor, and who has established
relationships within the shelter He is supported by 8 full-time staff and three part-
time staff and five interns.
In addition,the staff is supported by an ever-growing group of dedicated volunteers.
4 full-time professional case manager will administer our mental health referral
support system, housing vouchers and other supportive services. GCO is committed
to working with other organizations on getting guests into housing and providing
the support they need as they work toward self-sufficiency.
We will have round-the clock staff and designated-monitored outdoor spaces to
ensure no disruption to the businesses and activities in the surrounding area.
96
As part of their stay with us, our guests will participate in grounds-keeping and
other work as they develop pride and ownership in the work we are doing on a
voluntary basis. This includes public service projects such as participation on the
Greenway Events / Clean Up, Participation in working alongside city staff to assist in
graffiti removal, city clean up and snow removal. Our intern and trustee programs
give formerly or currently individuals experiencing homelessness a combination of
classroom and on the job training in a Low-Barrier Homeless Shelter or Transitional
Housing Facility that can offer experience and prepare them for the marketplace.
Programs&Services
Transportation:
GCO maintains two vehicles to provide limited transportation services for the camp
residents. The transportation schedule will pick the clients up in the morning and
take them to the transit center and then return for them in the evening.
GCO also maintains a sedan program to assist in providing non-life threatening
transportation of guest to medical, mental health, pharmacy and employment
services.
Resource Center:
Camp Hope maintains a resource center that offers guests of Camp HOPE access to
several educational resources. Guests are given the opportunity to enhance there
knowledge in:
• GED Preparation
• Reading
• Writing
• Math
• Financial Management
• Coping Skills
• Grief Management
• Computer Literacy
• Resume Writing Courses
•Job Interview Skills
The resource center also provides an opportunity for individual mentoring/
tutoring for guests of the camp. Guests also have access to the computers to be able
to search for jobs, housing and to connect with family members.A volunteer
coordinator and a team volunteers who have a level of expertise in various
subject matters staff the resource center.
Case Management
Currently Camp Hope has four (4) Full-time case manager. Our case manager
provides direct referral to other providers such as Mental Health, Behavioral Health,
97
Housing, Basic Needs (assist with obtaining Identification) and many other services.
The case manager is responsible for helping the client navigate the homeless
response system.
Accountability Partner Program
The Camp Hope Accountability Partner Program is a program all guests of a
GCO facility is immediately enrolled in. The program helps ensure the guest feels
welcome, connected and is given access to resources to assist them in achieving
permanent housing, medical, psychiatric and addiction services in an efficient
manner.
Upon entering a GCO facility,the homeless person is taken thru a mandatory intake
process. Upon completion of the intake process
• within 48 hours of the initial intake, our on-site Case Manager provides that guest
with assessment interview/review.
• The Case Manager will identify any barriers that the person has identified (No
Identification, Transportation etc.) and refer that person on to the Accountability
Partner Team.
• the team is made up of facility staffs that are assigned a maximum of 8 guests to
assist them in following their accountability plan.
• the team member and the guest will have a weekly meeting to review their
progress on the accountability plan.
• the facility director also reviews the accountability plan and meets with the guest
weekly to ensure they are being provided resources and assistance in a timely
manner.
It is our belief by having multiple staff members responsible for assisting the guest
we accomplish a system that does not allow a guest to feel unconnected to service
providers, have a sense of community and not fall thru any possible gaps in services.
Homeless Outreach Team (HOT)
GCO will provide a Homeless Outreach Team or HOT. HOT will respond as requested
to areas within Yakima County as staffing and funding allows.
HOT will act as a response team to the Yakima County Community. HOT will
respond with specially trained staff/volunteers to calls placed by the community,
city or other service providers for homeless who may be congregating, or unaware
of the services they can access.
• Our goal is to provide the community with an immediate response.
• Provide relief off of emergency service providers having to deal with non-criminal
nuisance complaints. HOT will provide safe transportation for the client to
sheltering/encampment/ service providers (detox and stability beds).
98
• Provide our homeless population with a trained person immediately aware of
resources directly effecting their immediate needs.
• Treating Homeless Population with dignity&respect.
Through a 24-hour hotline, community outreach, and a partnership with The
Chamber of Commerce, we will provide business owners an alternative to calling
911 when issues arise. This will greatly decrease pressure on the Yakima Police
Department in responding to nuisance calls as well as reducing the fiscal impact on
the Police Department for such calls.We are committed to a close and creative
partnership with local law enforcement. Over the past months,we have conferred
on shelter safety practices, intake of certain nuisance offenders, provided access to
Yakima Police Department/Yakima Code Enforcement to a private data base with
information regarding Camp Hope clients. accessing future funding for programs
aimed at reducing unnecessary police calls and associated public safety costs, and
the need for closer coordination between the police and social services. Our HOT
Team will be working closely with local law enforcement to address and mitigate
public impact of the homeless in the immediate neighborhood surrounding the
camp.
Policies and Procedures
A Low-Barrier Shelter is a model of service delivery that provides for the basic
needs of street dependent people in order to get them off the streets. It prioritizes
the provision of shelter and basic needs FIRST so that street dependent people can
more easily access other services next(i.e. housing programs, substance use
treatment programs, mental health support programs). In practice,this means
individuals will be encouraged to participate in available programs but not
required.
• Sobriety will not be required, however, there will be no drug or alcohol use on the
premises.
• Each person that comes to the shelter will have a formal intake and registration
interview with a trained staff member but will not be denied service because they
do not have valid ID.
• Couples will be able to stay together.
• there will be secure storage space for personal items.
• Service animals and companion pets will be accommodated
• Homeless (HUD Definition)
•Age 18 or older
•Ambulatory and not requiring hospital or nursing home care
•Agree to be nonviolent
•Agree not to use or sell drugs or illegal substances on the premises
•Agree to treat other clients, staff and the property with respect
•Agree to obey fire and other safety regulations
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We will accept new residents on a first-come first-serve basis. However, if someone
shows up late at night looking for a place to stay,we will offer him or her a bed for
the night as long as they pass the initial screening.
Rules of Conduct
Residents must agree to follow the 5 community standards of behavior:
• No violence toward yourself or others
• No illegal substances or alcohol or paraphernalia on the premises.
• No stealing
• No disruptive behavior of any kind that disturbs the general peace and welfare of
the camp.
The rules are enforced and all residents agree when they
move in to leave voluntarily if found in violation of these rules. There is no time limit
to any member's stay as long as they are able to follow the community standards of
behavior.
Responsibilities of residents include:
• attending the mandatory community meetings held at the Directors discretion.
•Actively participate in community cleaning of their area every week as mandated
by the Department
of Health.
There are varying lengths of bans from the community for violating the rules. There
are also three "elected arbitrators" (selected by the Director with community input)
who are responsible to work with campers who don't follow the rules.
There is also a donations coordinator,who is a volunteer responsible for logging
and distributing donations equitably. The encampment director must approve all
donations prior to them being accepted. Donations will only be accepted at an
agreed upon date /time which will be clearly posted.
Term of Stay
There will be no specified time limit on guest stays.Arbitrary time limits have
proven to be a barrier to sheltering the chronically homeless population, as they
time-out, get discouraged and are unable to re-enter the shelter for a period.
The premise of"shelter first"housing is that through creating a safe environment
we can help guests meet their basic needs and become more stable, easing the
process into housing and other services.
General Security&Safety
Risks to clients, staff,volunteers, neighbors and property owners are of equal
concern to us -- and we will continually evaluate and systematically address issues
100
of risk. Concerns linking crime and safety risks with the homeless population have
been expressed in the past.
Our intent is to address these concerns have abated through productive community
dialogue, partnership and responsive agency practice. Through our "Good Neighbor"
policy and practices we work to mitigate the off-site impact of the shelter.
allowed.We routinely have deployed our HOT teams to patrol the area as well as
providing a 24-hour hotline for neighbors to call when issues arise.
Outside Services &Community Partners
The Shelter is filling a clearly identified gap in services for unsheltered adults in
Yakima. Cities with the most success in ending homelessness subscribe to a
continuum of care network that begins with low-barrier emergency shelter and
ends with affordable home ownership. In order for us to move people through
homelessness we must provide an entry point to gain maximum
access to supportive services such as mental health support(on site), chemical
dependency and substance abuse programs, housing programs and many more.
Under our agency umbrella we will operate in close coordination with Community
Health Centers and other service providers to move people into their rapid-
rehousing program. Getting people in the door is the key for moving people through
stages of recovery.
Partners
GCO has established a comprehensive community network of providers whereby
these partnering agencies will be provided secure access to shared clients. We have
an agreement with various churches, businesses and civic groups also help provide
the evening meal on a regular basis.We will work with Yakima Neighborhood
Health and other private providers to enhance case management services as well as
other medical, dental, mental health, and substance abuse treatment.
We have a formal business agreement with Comprehensive Health who provides
services for the mentally ill and behavioral health. Currently Comprehensive Health
maintains an office on campus and has providers /various teams providing services
on a daily basis.
GCO has continued to provide outside the box services and community service to the
City of Yakima and Yakima County.
101
Camp
Hope
SITE PLAN
2024
Legend:
1 Community Room
2 Office / Security
3 Case Manager Office
4 Case Manager Office
5 Comprehensive Health Temp Office
6 Comp. Health Men's Shower/Restroom
7 Comp. Health Women's Shower /
Restroom
8 Comprehensive Health Building
9 Meal Service Tent
10 Laundry Room
11 Restroom Trailer
12 Shower Trailer
13 Men's Tent
14 Men w/ Pets Tent
15 Women's Tent
16 Women w/ Pets Tent
17 Young Adult Shelter
18 Family Shelter
19 Men's Shelter
20 Women's Shelter
21 Mobile Kitchen
22 Donations / Clothing Bank
102
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