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Lodging Tax Advisory Committee
August 15, 2019, 10:30 am
Howard Johnson Hotel, Plum Room
DRAFT Meeting Minutes
Call to Order
Meeting called to order at 10:30am by Chair, Kathy Coffey.
Roll Call
Members Present: Chair Kathy Coffey, Sara Allen, John Cooper, Sara Davila, Angie Girard, Colette Keeton, Greg Lybeck, Lisa Vallejo
Members Absent: Charlie Robin
Others Present: Steve Groom, Brenda Fehlhafer, Connie Upton, Anne Moneymaker, Rich Austin
Minutes of Previous Meeting
John Cooper noted a correction that needed to be made to the Staff Report section. The section read, “He referred the committee to a debt amortization schedule that pertains to the 2020
budget year, where Lodging Tax is forecasted to fund $486,000 per month for the already-approved convention center construction project.” Section needed to be changed to, “He referred
the committee to a debt amortization schedule that pertains to the 2020 budget year, where Lodging Tax is forecasted to fund $486,000 per year for the already-approved convention center
construction project.
Motion: Vallejo moved and Girard seconded to approve the meeting minutes from May 21, 2019 to include the change. The motion carried by unanimous vote.
Communications
No communications at this time.
Staff Report
Steve Groom, City of Yakima Finance Director, provided two handouts, which included a City of Yakima Lodging Tax Revenue graph and Lodging Tax Revenue with five year actuals, 2019 estimate,
and a 2020 forecast. There were no questions from the committee members concerning the report.
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Continued Business
Discussions proceeded for the 2020 Grant Application process. Members took into consideration the projected revenue update.
The committee agreed that $1,620,000 was the estimated revenue. Discussion continued on best practices to determine how to reduce funding to all remaining applicants in a fair process.
Motion: Lybeck moved and Girard seconded to reduce the funding amount for Capitol Theatre to equal the 2019 amount of $205,570. The motion carried by unanimous vote.
Motion: Girard moved and Vallejo seconded to reduce the Convention Center capital expense amount by $36,570. The motion carried by unanimous vote.
This left a remaining deficit of $30,000 to be divided by Convention Center operations, Capitol Theatre, Visitor Center Operations, Sports Commission Operations, Tourism, and the Sundome.
Motion: Cooper moved and Allen seconded to reduce the remaining funding proportionately for each applicant, excluding Convention Center Debt and Capital, to reach a total reduction of
$30,000. The motion carried by unanimous vote.
New Business
No new business was reported.
Good of the Order
Motion: Vallejo moved and Girard seconded to adjourn. The motion carried by unanimous vote.
Meeting adjourned at 11:27 am.
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