HomeMy WebLinkAboutR-2024-088 Resolution authorizing the City Manager to execute a Memorandum of Understanding with the Washington Traffic Safety Commission to reimburse wages for officers recognized as drug recognition expertsRESOLUTION NO. R-2024-088
A RESOLUTION authorizing the City Manager to execute a Memorandum of
Understanding (MOU) between the City of Yakima and the Washington
Traffic Safety Commission to reimburse wages for officers recognized as
Drug Recognition Experts.
WHEREAS, the Yakima Police Department has officers who have received specialized
training in the detection and enforcement of impaired driving, known as Drug Recognition
Experts or "DREs"; and
WHEREAS, there are a limited number of officers with this training in the Yakima Valley:
and
WHEREAS, officers with this specialized training are often called to duty to aid agencies
other than the Yakima Police Department outside of their normal work areas and hours; and
WHEREAS, the Washington Traffic Safety Commission, provides funding for agencies
to recoup the cost of specialized personnel to investigate impaired driving which will reduce the
costs to the City of Yakima associated with the mutual benefit of having specialized personnel
respond to certain calls; and
WHEREAS, the City Council of the City of Yakima finds that it is in the best interest of
the City and its residents to enter into the Memorandum of Understanding with the Washington
Traffic Safety Commission for reimbursement for costs associated with Yakima Police
Department personnel with specialized training providing services to other agencies; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager of the City of Yakima is hereby authorized and directed to sign the
attached and fully incorporated Memorandum of Understanding between the City of Yakima
and the Washington Traffic Safety Commission which provides reimbursement for DRE
officers.
ADOPTED BY THE CITY COUNCIL this 7th day of May, 2024.
ATTEST:
bsalinda Ibarra, City Clerk
Iatricia Byers, ayor
MEMO
• ,
NDUM OF UNDERSTANDING
WASHINGTON TRAFFIC SAFETY COMMISSION
621 8th Ave SE, Suite 409, PO Box 40944, Olympia WA 98504-0944
THIS AGREEMENT is made and entered into by and between:
CITY OF YAKIMA POLICE DEPARTMENT
(Agency Name)
Hereinafter referred to as "CONTRACTOR" and the WASHINGTON TRAFFIC SAFETY
COMMISSION, hereinafter referred to as "WTSC."
IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding to law enforcement
agencies who have certified Drug Recognition Experts (DRE) to conduct the following activities:
• Respond in person to allied agency requests for DRE assessments when no other DRE is
available on duty and this response is in 'overtime status' from a list of certified DREs.
• Cover shift extension 'overtime' when completing a drug evaluation or covering a
request for a DRE
• Court testimony resulting from performing drug evaluations with call outs and shift
extensions when overtime is required. (This MOU and grant funding is not responsible
for overtime generated from cases/arrests during normal employment or assignment)
• On an overtime basis, participate in duties as a DRE during emphasis patrols, allied
agency DRE-related requests, or other DRE programs such as teaching and training
deemed necessary and pre -approved by the Washington State DRE Coordinator between
July 1, 2023 through June 30, 2025.
IT IS, THEREFORE, MUTUALLY AGREED THAT:
1. All contractor DREs will be available for callout by Washington State Patrol (WSP)
communications in their individual regions. WSP Communications will be notified of the
DRE availability when that DRE signs into service with their respective allied agency.
As part of this agreement, contractor DREs are responsible to ensure that WSP
Communications has their correct contact information in the DRE callout system.
2. Contractor will provide a certified DRE on an "overtime" basis (not to exceed 1.5 times
contracted salary and allowable benefits, even during paid holiday) to perform DRE
activities as specified. No other commissioned personnel will be funded.
3. The period of activity will begin on July 1, 2023 and extend through June 30, 2025.
4. Drug evaluation performance standards for certified and funded DREs must meet the
standards of the International Association of Chiefs of Police (IACP).
5. DREs will maintain good standing with Drug Evaluation Classification Program; i.e.
paperwork, rolling logs, and resumes. (Contractor and DRE will be notified if DRE is not
eligible for availability and removed from WSP roster -30 day notice given.)
6. Disputes arising under this agreement shall be resolved by a panel consisting of one
representative of the WTSC, one repres,ntative from Contractor agency and one
representative from the DECP. The dispute panel shall thereafter decide the dispute with the
majority prevailing.
7. Either party may terminate this agreement upon (30 days) written notice to the other party. In
the event of termination of this agreement, the terminating party shall be liable for the
performance rendered prior to the effective date of termination.
MOU DRE Prograrn 2023-2025 (03/2023)
pa!,
of 2
8. WTSC Termination — This project agreement may be terminated or fund payments
discontinued or reduced by WTSC at any time upon written notice to the Contractor due to
non -availability of funds, failure of the Contractor to accomplish any of the terms herein, or
from any change in the scope or timing of the project.
9. The WTSC will monitor and track the availability of DRE Callout funds. Expenditure
tracking will be shared with WSP quarterly to ensure DRE Callout funding is being fully
utilized.
FISCAL RESPONSIBILITY:
1. For all DRE overtime activities to be billed against this MOU, any projected overtime amount
greater than $3,000 must get prior written approval from WTSC.
2. Contractor must submit the billings and supporting documents to the WTSC at PO Box
40944, Olympia, WA 98504-0944 or emailed to prariekawtsc.waanv for approval and
reimbursement not more than 30 days after the last day of the month in which the
overtime is worked. Billings and supporting documents submitted later than the 30 day
cutoff will be reviewed on a case by case basis. Contractor must ensure that reimbursement
being requested is not for on -duty time, but for call out and shift extension overtime only.
Billings will include:
• Completed and signed invoice Voucher, A19-IA Form (attached). Your agency must
be identified as the "Claimant" and Federal Tax ID # and an original signature of the
agency head, command officer or contracting officer must be provided on the A19-
lA form.
• Payment documentation (overtime slips, payroll documents, etc.)
• DRE Request Form showing all pertinent information. If for court case, evidence it
came from a prior MOU overtime situation must be provided with the A-19 IA form.
IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT
CITY OF YAKIMA
(Agency)
(Date)
DAVE ZABELL, INTERIM CITY MANAGER
Contracting Agent Title & NAME (print/type name)
(Signature
CITY CONTRACT NO:, 202 -* 019
202 4 — ti
RESOLUTION NO: Q -
Please return this signed form (email is preferred) to:
prarickri6vtsc.wa.gov
Washington Traffic Safety Commission
Attn: Penny Rarick
PO Box 40944
Olympia, WA 98504
APPROVED/DISAPPROVED
Ick Penny Rarick ug 27, 202107:n wyr) Aug 27, 2024
Washington Traffic Safety Commission (Date)
MOU DRE Program 2023-2025 (03/2023) page 2 of 2
2023 2025-
Final Audit Report
2024-08-27
Created: 2024-08-27
By: Megan Moore (mmoore@wtsc.wa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAA2m4uK4PQph8o0gjIsLVsQGErE46gk7md
"MOU2023_2025-SigReq" History
Li Document created by Megan Moore (mmoore@wtsc.wa.gov)
2024-08-27 - 2:07:30 PM GMT- IP address: 198.239.155.137
Cl Document emailed to Penny Rarick (prarick@wtsc.wa.gov) for signature
2024-08-27 - 2:10:35 PM GMT
Email viewed by Penny Rarick (prarick@wtsc.wa.gov)
2024-08-27 - 2:11:01 PM GMT- IP address: 104.47.64.254
Document e-signed by Penny Rarick (prarick@wtsc.wa.gov)
Signature Date: 2024-08-27 - 2:12:19 PM GMT - Time Source: server- IP address: 198.239.50.69
Agreement completed.
2024-08-27 - 2:12:19 PM GMT
MriA
INV
TRAFFIC SAFETY
COMMISSION
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 11.
For Meeting of: May 7, 2024
ITEM TITLE: Resolution authorizing the City Manager to execute a Memorandum
of Understanding with the Washington Traffic Safety Commission
to reimburse wages for officers recognized as drug recognition
experts
SUBMITTED BY: *Tory Adams, Police Lieutenant
Matt Murray, Chief of Police
SUMMARY EXPLANATION:
The Yakima Police Department has officers who have received specialized training in the
detection and enforcement of impaired driving known as Drug Recognition Experts or "DREs".
Officers with this specialized training are often called to duty to aid agencies other than the
Yakima Police Department outside of their normal areas and hours. The Washington Traffic
Safety Commission provides funding for agencies to recoup the cost of specialized personnel to
investigate impaired driving which reduces the costs to the City of Yakima associated with the
mutual benefit of having specialized personnel respond to certain calls.
ITEM BUDGETED:
STRATEGIC PRIORITY:
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution.
ATTACHMENTS:
Description Upload Date
D Resolution 4/30/2024
a MOU 4/24/2024
NA
Public Safety
Type
Resolution
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