HomeMy WebLinkAboutR-2024-078 Resolution authorizing Supplemental Agreement No. 1 with HLA Engineering and Land Surveying, Inc. for construction engineering services associated with the South 2nd Avenue Water Main Replacement Project AC2792 RESOLUTION NO. R-2024-078
A RESOLUTION authorizing Supplemental Agreement No. 1 with HLA Engineering and
Land Surveying, Inc. for Construction Engineering services associated with
the South 2nd Avenue Water Main Replacement Project AC2792.
WHEREAS, the City of Yakima owns, operates and maintains the domestic water supply
and storage systems in accordance with applicable Federal, State and Local regulations; and
WHEREAS, the City of Yakima Water/Irrigation Division has experienced a number of
breaks along a portion of 100-year old water main on South 2"d Avenue between Division Avenue
and East Pine Street, causing damage to both public and private infrastructure; and
WHEREAS, the City of Yakima Water/Irrigation Division determined that this portion of
water main on South 2nd Avenue between Division Avenue and East Pine Street requires
replacement; and
WHEREAS, on January 4, 2024, the City entered into a Professional Services Agreement
with HLA Engineering and Land Surveying, Inc. for design services associated with the South 2nd
Avenue Water Main Replacement Project AC2792 (Contract 2024-012); and
WHEREAS, HLA Engineering and Land Surveying, Inc. has completed the design
services associated with the South 2nd Avenue Water Main Replacement Project AC2792
(Contract 2024-012); and
WHEREAS, HLA Engineering and Land Surveying, Inc. has provided Supplement No. 1
for Construction Engineering Services associated with the construction of the South 2nd Avenue
Water Main Replacement Project AC2792, in an amount not to exceed $90,000; and
WHEREAS, the City Council has determined that it is in the best interest of the City of
Yakima to enter in Supplemental Agreement No. 1 with HLA Engineering and Land Surveying,
Inc. to perform Construction Engineering Services associated with the construction of the South
2nd Avenue Watermain Replacement Project AC2792; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Interim City Manager is hereby authorized to execute Supplemental Agreement No. 1 with
HLA Engineering and Land Surveying, Inc. in an amount not to exceed Ninety Thousand Dollars
($90,000) to provide Construction Engineering Services associated with the construction of the
South 2nd Avenue Watermain Replacement Project AC2792, which is attached hereto and by
this reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this 7th day of May, 2024.
VAKIi14q 14 a a
ATTEST: ; SAL , atricia Byers, ayod
ii
' I 1
Fkosalinda Ibarra, City Clerk
Contract Supplemental Agreement
Organization and Address:
Supplemental Agreement HLA Engineering and Land Surveying, Inc.
Number: 1 2803 River Road
Yakima, WA 98902
Original Contract Number: Execution Date of Supplement:
2024-012
City Project Number: Completion Date of Supplement:
AC 2792/6534 December 31, 2025
Project Title:
South 2nd Avenue Water Main Original Amount Payable: $60,000
Replacement
HLA Project No. 24032C
Revised Amount Payable: Supplement No. 1. $90,000 (Increase)
$150,000
Supplemental Agreement No. 1
The City of Yakima (CITY), Washington desires to supplement the Original Contract No. 2024-012
entered into with HLA Engineering and Land Surveying, Inc. on January 4, 2024 All provisions in the
basic contract remain in effect except as expressly modified by this supplement The changes to the
Agreement are described as follows:
Exhibit A: Scope of Services
The attached Exhibit A-Scope of Services for additional tasks to be performed as part of this
Supplemental Agreement include Construction Engineering services associated with construction of the
South 2nd Avenue Water Main Replacement project.
Exhibit B: Construction Fees
Payment for this supplemental work, as shown on Exhibit B, is not to exceed $90,000, bringing the total
amount of the Agreement to$150,000 (Original Task Order for$60,000, Supplement No. 1 for$90,000
increase).
Exhibit C: Schedule of Rates
Exhibit C shall be supplemented with the attached 2024 calendar year schedule of rates for the
completion of the Agreement for Professional Services.
Signature page follows.
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012 Supplement 1.docx Page 1 of 6
If you concur with this supplement and agree to the changes as stated above, please sign the
appropriate spaces below and return to this office for final action.
By: A - By: D -Ve 2, ��(✓ h.L
4:2
Consultant Signature it Signature
Mr Df)';A+
Date
CITY CONTRACT NO: 2 o2y 01 Lp
RESOLUTION NO. _2o2' O7 p
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012 Supplement 1 docx Page 2 of 6
EXHIBIT A
Scope of Services
South 2nd Avenue Water Main Replacement Project
2.0 Construction Engineering
The construction contract duration is thirty (30)working days. The fee estimate assumes each working
day consists of twelve (12) hours per day
2.1 Review Contractor's submission of certificate of insurance and contract bond.
2 2 Provide monthly status reports and invoices for work performed
2.3 Maintain PROJECT files for CITY review
2.4 Following Council award authorization, prepare notice of award to the Contractor, assemble
construction contract documents, and coordinate contract execution with the CITY and
Contractor
2 5 Coordinate and facilitate preconstruction meeting with the CITY, Contractor, private utilities,
and affected agencies, including preconstruction agenda and meeting record
2.6 Prepare and issue notice to proceed to Contractor.
2.7 Furnish the field survey crew to set horizontal and vertical control for the PROJECT
2.8 Provide staking for construction, including but not limited to structures and trench limits
2.9 Furnish a qualified resident engineer(inspector) to observe construction for substantial
compliance with plans and specifications and CITY Construction Standards.
2.10 Provide submittal review for PROJECT materials as provided by the Contractor per the
specifications. Maintain submittals list for duration of PROJECT.
2.11 Maintain record of materials (ROM) for duration of PROJECT.
2.12 Respond to Contractor request for information (RFI)
2.13 Interpret plans and specifications when necessary.
2.14 Administer construction meetings anticipated once per week during the duration of
improvements.
2 15 Prepare daily progress reports.
2.16 Prepare weekly statements of working days.
2.17 Create and maintain accurate construction documentation for the life of the PROJECT.
2.18 Consult and advise the CITY during construction and report of the completed work with CITY
representatives.
2.19 Review acceptance sampling and testing for construction materials.
2.20 Perform measurement and computation of pay items.
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012 Supplement 1.docx Page 3 of 6
2 21 Recommend progress payments for the Contractor to the CITY
2.22 Prepare proposed contract change orders and/or force account computations as required
2.23 Conduct final inspection with the Contractor, CITY, and ENGINEER, and prepare punchlist of
items to be addressed by the Contractor and provide to the CITY.
2.24 Prepare and furnish reproducible record drawings and field notes of completed work in
accordance with PROJECT field records.
2.25 Prepare administrative documents to the appropriate agencies which have jurisdiction over
funding, design, and construction of this PROJECT.
2.26 Monitor the Contractor and Subcontractor's compliance with state labor standards during the
construction phase of this PROJECT, including requests to sublet, intents to pay prevailing
wages, affidavits of wages paid, employee wage interviews, and issuing letters of non-
compliance and/or missing documentation.
2.27 All PROJECT communications including owner, Contractor, utilities, and others shall be
directed through ENGINEER.
2 28 Prepare and submit recommendation of PROJECT acceptance and Notice of Completion of
Public Works Contract(NOC) for CITY review and processing
2.29 Notify the CITY when retainage may be released.
2.30 Ensure the PROJECT is completed as designed and contract specifications are adhered to
during construction.
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012 Supplement 1.docx Page 4 of 6
EXHIBIT B
Construction Fees
The following spreadsheet shows the estimated time and expenses to perform said services. The
maximum amount of compensation to the ENGINEER shall not exceed the amount indicated, but the
ENGINEER reserves the right to move fee and hours between tasks as necessary to complete the
PROJECT.
Pro1ec1 Title South 288 Avenue Wabw Main Replacement
Client City of Yakima
Date Apnl 15,2024 ENGINEER'S HOURLY ESTIMATE
San. Opens.' Project Licensed Two Man Rasalent Contract 869awing
TiMa Task DescrIption Prempal 9161 Enclaves(I Land Survey &wean Aarnmeseator Tachreban Total Taw Drocl
I
NO, Caw Inspector 111 Hews Costs
6263 E$235 6174 u$''2.77 $2 70 $143 $159 $102
1 ,Prepare and Mum Nebca 0 Award 0 1 0 0 0 0 0 4 6 5871
2 Conduct Pro•Coratraclaan Mesang 1 1 1 0 0 1 2 1 7 Si 235
3 Prepare and bum/4obui 10 Proceed 1 1 0 0 0 0 0 2 4 5810
4 Field Sway Craw for HoneNen Control 0 0 CI 8 8 0 0 0 10 $3.83e
5 Malerals&Amalie Review 0 2 1 0 0 8 $ 0 19 53.000
6 We.kty Construcbon Mamma(WNW) 1 2 8 0 0 8 6 0 21 $3,58e
7 Gaulascrion ObsoftoOon(304) 0 2 6 0 0 360 0 8 378 $54,158
6 FiMO b, , ion Rapons 0 0 0 0 0 12 12 0 24 63.824
9 Wsekly StiMinsan1 of 1.701%irs3 Days 0 1 0 0 0 8 5 0 17 szes,
10 blmenals on Hand 0 1 0 0 0 4 4 0 9 51,443
11 brows Mona*Progress Pay Estsnales 0 2 1 0 0 2 ., 8 0 I 3 52-202
12 Rummy Mateo Tasling Stasults tor Corrplenos 680 Coner.45 0 2 2 0 0 2 4 0 19 51,740
13 Prepare..11 Subrrei Chafte•Orria 1 1 1 s 0 0 2 4 0 9 51.504
14 Revais Sista labor Stanclaels Complance 0 1 0 0 o 0 8 0 10 51,742
15 concluci Snot Walk-ThroupArapwa Ouncnku 0 1 1 4 4 1 0 0 11 51,719
16 Russet Closecat 1 1 2 0 0 8 6 0 ZO 03,283
,
17 Recoil Onw.:w 1 as 0 2 0 0 6 2 0 13 $2,045
LOW 50919451 3 ' 21 25 ' 8 8 425 84 10 586 5119,607
SUBCONSULTANTS
Subccenutorde Fee Mark-up
SO
, .Subtotal Subconsoltaras SO
EXPENSES
Expenses: COM/Una Mates . .
Maine 50.67 600 MOO
$ubbslal Espana. 6400
TOTAL 590,010
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EXHIBIT C
SCHEDULE OF RATES FOR
HLA Engineering and Land Surveying, Inc.
Effective January 1, 2024, through December 31, 2024
Senior Principal Engineer $263.00 per hour
Licensed Principal Engineer $235.00 per hour
Licensed Principal Land Surveyor $235 00 per hour
Licensed Professional Engineer $212 00 per hour
Other Licensed Professional $212 00 per hour
Project Engineer II $194.00 per hour
Construction Supervisor $194.00 per hour
Planning Supervisor $194 00 per hour
Licensed Professional Land Surveyor $191.00 per hour
Project Engineer I $174.00 per hour
Contract Administrator III $159.00 per hour
Senior Resident Engineer $159.00 per hour
Senior Planner $157.00 per hour
CAD Technician $153 00 per hour
Engineering Technician III $143.00 per hour
Planner $143.00 per hour
Resident Engineer $143.00 per hour
Surveyor $141.00 per hour
Surveyor on Two Man Crew $135.00 per hour
Contract Administrator II $133.00 per hour
Engineering Technician II $123.00 per hour
Surveyor on Three Man Crew $118.00 per hour
Contract Administrator I $102.00 per hour
Engineering Technician I $102 00 per hour
Administrative/Clerical $102 00 per hour
Vehicle Mileage Federal Rate
Schedule of Rates may be adjusted during the term of this Agreement to the HLA Standard
Hourly Rates in effect at the time
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012 Supplement 1 docx Page 6 of 6
1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7.1.
For Meeting of: May 7, 2024
ITEM TITLE: Resolution authorizing Supplemental Agreement No. 1 with HLA
Engineering and Land Surveying, Inc. for construction engineering
services associated with the South 2nd Avenue Water Main
Replacement Project AC2792
SUBMITTED BY: Scott Schafer, Director of Public Works
*Mike Shane, Water/Irrigation Manager
SUMMARY EXPLANATION:
On January 4, 2024, the City of Yakima (City)entered info a Professional Services Agreement
with HLA Engineering and Land Surveying, Inc. for design services associated with the South
2nd Avenue Water Main Replacement Project AC2792 (Contract 2024-012). Subsequently, on
February 6, 2024, City Council ratified the November 29, 2023 emergency declaration for the
replacement of the South 2nd Avenue water main, which included the above referenced
agreement (R-2024-025).
Supplement No. 1 provides for Construction Engineering Services by HLA Engineering and
Land Surveying, Inc. during the construction of the South 2nd Avenue Water Main Replacement
Project AC2792, in an amount not to exceed $90,000.
Funding for the project is from the Water Capital Fund 477.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Public Trust and Accountability
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution.
ATTACHMENTS:
Description Upload Date Type
ID Resolution 4/30/2024
2
D Supplemental Agreement No. 1 4/22/2024 Contract
D Original Agreement 4/22/2024 Backup Material