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HomeMy WebLinkAbout04/16/2024 07.A. Approval of minutes from the April 2, 2024 City Council regular meeting and April 9, 2024 study session BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.A. For Meeting of:April 16, 2024 ITEM TITLE: Approval of minutes from the April 2, 2024 City Council regular meeting and April 9, 2024 study session SUBMITTED BY: SUMMARY EXPLANATION: ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D 4-2 draft minute": 4/5/2024 Backup Material C] 4-9 draft minute=.. 4/11/2024 Backup Material 2 MINUTES YAKIMA CITY COUNCIL April 2, 2024 City Hall --Council Chambers -129 N 2nd Street, Yakima, WA 5:30 p.m. Regular meeting conducted in person, and virtually via Zoom 1. Roll Call Adik Present: Mayor Patricia Byers, presiding;Assistant Mayor Matt Brown and Councilmembers Reedy Berg, Janice Deccio, Rick Glenn, Danny Herrera and Leo Roy Staff: Interim City Manager Dave Zabel!, City Attorney Sara Watkins and City Clerk Rosalinda Ibarra 2. Pledge of Allegiance Mayor Byers led the Pledge of Allegiance. 14c. 3. Interpreter Services Mayor Byers introduced Jorge Villasenor who announced interpreter services are available in Spanish. pi% 4. Public Comment Dustin Miley, City employee, spoke regarding staff training and the benefits to the City for cross training. Michael Kay, Camp Hope, expressed frustration regarding the lack of communication and progress for program funding. Parmjit Singh, City business owner and County resident, spoke regarding the adverse effects on businesses caused by the N. First St. construction project. Tiffany Hein, City resident and downtown business owner, shared ideas for Council to consider related to the downtown parking regulations and encouraged side street parking enforcement. Corie Ratliff, City resident and downtown business owner, provided thoughts on downtown parking issues including Yakima County parking lots and County vehicles. Tony Courcy, City resident, spoke regarding several matters. 5. Open Discussion for the Good of the Order A. Proclamations Page 1 of 7 3 Yakima- Morelia Sister City Proclamation Councilmember Herrera proclaimed the week of April 1, 2024 as "Yakima-Morelia Sister City Week". Margaret Luera, Noe Gutierrez, and David Rogers accepted the proclamation and presented a certificate to the City of Yakima ratifying the sister city relationship on behalf of the city of Morelia, Michoacan, Mexico. Ms. Luera extended an invitation to the 25th anniversary celebration to be held at the Harman Center on April 6, 2024. ii. Draft Salvation Army Week Proclamation MOTION: Deccio moved and Berg seconded to approve the proclamation. The motion carried by unanimous vote. iii. Draft Arbor Day 2024 Proclamation MOTION: Deccio moved and Roy seconded to approve the proclamation. The motion carried by unanimous vote. B. Presentations/ Recognitions/ Introductions Recognition of Connie Upton for 30 Years of Service to the Yakima Convention and Event Center Interim City Manager Dave Zabel! recognized Connie Upton for 30 years of service to the Yakima Convention and Event Center. John Cooper, President and CEO of Yakima Valley Tourism, also spoke regarding Connie's tenure. Mayor Byers presented Ms. Upton a recognition certificate. ii. Yakima County Development Association 2023 Year End Review and 2024 Outlook Jonathan Smith, Executive Director of the Yakima County Development Association, presented the 2023 year-end accomplishments and provided an overview of the 2024 work plan. iii. Greater Yakima Chamber of Commerce 2023 Year End Report and 2024 Outlook —. This presentation will be rescheduled at a later date. 6. Council Reports None. 7. Consent Agenda Mayor Byers referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. Items I and J were removed from the consent agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Deccio moved and Brown seconded to approve the consent agenda. The motion carried by a 7-0 roll call vote. A. Approval of minutes from the March 19, 2024 City Council regular meeting and March 26, 2024 study session Page 2 of 7 4 B. 2023 4th Quarter Financial Report C. Resolution awarding Bid 12344 and authorizing an agreement with Granite Construction for Asphalt and Materials RESOLUTION NO. R-2024-053,A RESOLUTION awarding Bid 12344 and authorizing an agreement with Granite Construction for Asphalt and Materials. D. Resolution authorizing a quit claim deed to terminate an easement in the vicinity of 1 W Valley Mall Blvd RESOLUTION NO. R-2024-054,A RESOLUTION declaring the property rights obtained by the City in the Easement Deed recorded under Auditor's File Number 7891722 located near the intersection of Valley Mall Boulevard and Longfibre Road to be surplus to the uses and needs of the City of Yakima, and authorizing disposition of such property rights to Printing Press Properties. E. Resolution accepting a Department of Transportation Pedestrian & Bicycle Safety Program grant award for Fred Meyer Active Transportation Pathway Project 2780 RESOLUTION NO. R-2024-055,A RESOLUTION authorizing acceptance and execution of a state grant program agreement with the Washington State Department of Transportation for the Fred Meyer Active Transportation Pathway Project 2780. F. Resolution authorizing a contract with Yakima Valley Partners Habitat for Humanity for the development of a new single-family home located at 2906 WArlington Ave RESOLUTION NO. R-2024-056,A RESOLUTION authorizing an agreement with Yakima Valley Partners Habitat for Humanity for up to Eighty-Seven Thousand Five Hundred Dollars ($87,500) in U.S. Department of Housing and Urban Development (HUD), HOME Investment Partnerships Program (HOME)funds for the construction of a low-income housing unit at 2906 W Arlington Avenue. G. Resolution authorizing a contract with Yakima Valley Partners Habitat for Humanity for the development of a new single-family home located at 2908 W Arlington Ave RESOLUTION NO. R-2024-057,A RESOLUTION authorizing an agreement with Yakima Valley Partners Habitat for Humanity for up to Eighty-Seven Thousand Five Hundred Dollars ($87,500) in U.S. Department of Housing and Urban Development (HUD), HOME Investment Partnerships Program (HOME)funds for the construction of a low-income housing unit at 2908 W.Arlington Avenue. H. Resolution authorizing a contract with Yakima Valley Partners Habitat for Humanity for the development of a new single-family home located at 2910 W Arlington Ave RESOLUTION NO. R-2024-058,A RESOLUTION authorizing an agreement with Yakima Valley Partners Habitat for Humanity for up to Eighty-Seven Thousand Five Hundred Dollars ($87,500) in U.S. Department of Housing and Urban Development (HUD), HOME Investment Partnerships Program(HOME)funds for the construction of a low-income housing unit at 2910 W.Arlington Avenue. I. Item I was removed from the Consent Agenda J. Item J was removed from the Consent Agenda Page 3 of 7 5 K. Resolution authorizing an airport concession rent credit between the City of Yakima- Yakima Air Terminal-McAllister Field and BBold Advertising and Marketing RESOLUTION NO. R-2024-061,A RESOLUTION authorizing Airport Concession Rent Credit Between the City of Yakima, the owner and operator of Yakima Air Terminal-McAllister Field, and BBold Advertising and Marketing. L. Resolution authorizing an airport concession rent credit between the City of Yakima- Yakima Air Terminal-McAllister Field and Hertz Corporation Car Rental RESOLUTION NO. R-2024-062,A RESOLUTION authorizing Airport Concession Rent Credit between the City of Yakima, the owner and operator of Yakima Air Terminal-McAllister Field, and the Hertz Corporation dba Hertz Car Rental. Items Removed from the Consent Agenda Ar A. Resolution authorizing a grant application for the Yakima Air Terminal Building Modernization project to the Yakima County Supporting Investments in Economic Development (SIED)for Capital Improvement Projects at the Yakima Air Terminal- McAllister Field Yakima Air Terminal Director Robert Hodgman provided information to Council regarding the grant application. The City Clerk read the resolution by title only.After Council discussion, MOTION: Glenn moved and Roy seconded to adopt both resolutions (for Items I and J removed from the consent agenda). The motion carried by a 7-0 roll call vote. RESOLUTION NO. R-2024-059,A RESOLUTION authorizing a grant application for the Yakima Air Terminal Building Modernization project to the Yakima County Supporting Investments in Economic Development (SIED)for Capital Improvement Projects at the Yakima Air Terminal-McAllister Field. B. Resolution authorizing a grant application for the Yakima Air Terminal Building Modernization project to the Washington State Department of Commerce Community Economic Revitalization Board (CERB)for Capital Improvement Projects at the Yakima Air Terminal-McAllister Field Yakima Air Terminal Director Robert Hodgman provided information to Council regarding the grant application. The City Clerk read the resolution by title only. MOTION: Glenn moved and Roy seconded to adopt both resolutions (for Items I and J removed from the consent agenda). The motion carried by a 7-0 roll call vote. RESOLUTION NO. R-2024-060,A RESOLUTION authorizing a grant application for the Yakima Air Terminal Building Modernization project to the Washington State Department of Commerce Community Economic Revitalization Board (CERB)for Capital Improvement Projects at the Yakima Air Terminal-McAllister Field. PUBLIC HEARINGS 8. Public hearing to consider: A) Resolution adopting the amended Six-Year Transportation Improvement Program for the period of 2024 through 2029, and to amend the Transportation Systems Plan 2040; and B) Resolution amending the Yakima Urban Area Comprehensive Plan Capital Facilities Element Page 4 of 7 6 City Engineer Bill Preston briefed Council on the public hearing. Mayor Byers opened the public hearing and, with no one coming forward or calling in to speak, closed the hearing. The City Clerk read both resolutions by title only.After Council discussion, MOTION: Deccio moved and Brown seconded to adopt both resolutions. The motion carried with a 7-0 roll call vote. RESOLUTION NO. R-2024-063,A RESOLUTION amending the adopted Six-Year Transportation Improvement Program(TIP)for the period of 2024 through 2029 and amending the Transportation Systems Plan 2040. RESOLUTION NO. R-2024-064,A RESOLUTION amending the Yakima Urban Area Comprehensive Plan Capital Facilities Element to incorporate the amended Six-year Transportation Improvement Program(TIP)for the period of 2024 through 2029. 9. Closed record public hearing and Ordinance to consider the Planning Commission's recommendation regarding a rezone request located in the vicinity of 1104 & 1112 S. 48th Ave Mayor Byers stated this is a closed record hearing and testimony will be limited to the record regarding a rezone request in the vicinity of 1104 & 1112 S. 48th Ave., submitted by William F. Almon. The City Council is sitting in its quasi-judicial capacity and is charged with evaluating the Yakima Planning Commission's recommendation and the record and deciding whether to approve or reject the rezone request.As this is a quasi-judicial hearing, the Appearance of Fairness doctrine controls. Each Councilmember answered negatively or affirmatively to the following questions: 1. Do you have any interest in the property or the application, or do you own property within 300 feet of the property subject to the application?All Council members responded they did not. 2. Do you stand to gain or lose any financial benefit as a result of the outcome of the application? The response from Council members was no. 3. Can you hear and consider the application in a fair and objective manner, without bias? All Council members stated they could. 4. Have you had any ex parte communications with applicants, or anyone else, regarding this application?All Council members responded no. Mayor Byers asked if anyone wished to challenge any council member's participation in this application on appearance of fairness grounds. No one from the audience or on Zoom spoke to the issue. Mayor Byers opened the public hearing. Interim Planning Manager Eric Crowell briefed the Council on the matter. With no one coming forward or calling in to speak, Mayor Byers closed the public hearing. The City Clerk read the ordinance by title only.After Council discussion and deliberation, MOTION: Deccio moved and Brown seconded pass the ordinance affirming the recommendation of the Yakima Planning Commission. The motion carried by a 7-0 roll call vote. ORDINANCE NO. 2024-009,AN ORDINANCE rezoning parcels 181328-41405 and 181328-41427 from Professional Business (B-1)to Local Business (B-2) and amending the Zoning Map of the City of Yakima. Page 5 of 7 7 10. Public hearing and Ordinance to consider the Yakima Planning Commission's recommendation regarding 2024 proposed text amendments to YMC Titles 14 Subdivisions Interim Planning Manager Eric Crowell briefed Council on the text amendments to the Yakima Municipal Code Title 14 Subdivisions. Mayor Byers opened the public hearing and, with no one coming forward or calling in to speak, closed the hearing. The City Clerk read the ordinance by title only.After Council discussion and deliberation, MOTION: Brown moved and Deccio seconded to pass the ordinance. The motion carried by a 7-0 roll call vote. ORDINANCE NO. 2024-010,AN ORDINANCE amending Yakima Municipal Code Title 14— Subdivisions to incorporate text amendments recommended by the City of Yakima Planning Commission. DEPARTMENT ITEMSAt likh 11. Ordinance amending the 2023-2024 Biennial Budget for the City of Yakima and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2023-2024 for various purposes (First Reading) Interim Director of Finance and Budget Rosylen Oglesby briefed Council on the first reading of proposed amendments to the 2023-2024 biennial budget. The City Clerk read the ordinance by title only. First Reading of AN ORDINANCE amending the 2023-2024 Biennial Budget for the City of Yakima and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2023-2024 for various purposes including 2023 encumbrances. 12. Ordinance to amend Chapter 7.50.040 of the Yakima Municipal Code, Utility Accounting Interim Finance and Budget Director Rosylen Oglesby briefed the Council on the proposed amendments to remove reference to utility rates from the Yakima Municipal Code Chapter 7.50 Utility Accounting. The City Clerk read the ordinance by title only. MOTION: Deccio moved and Brown seconded to pass the ordinance. The motion carried by 7-0 roll call vote. ORDINANCE NO. 2024 011,AN ORDINANCE amending the City of Yakima Municipal Code Section 7.50.040 relating to utility service fees. CITY MANAGER UPDATE 13. Council Discussion and Direction Regarding Downtown Parking Interim City Manager Dave Zabell outlined the March 26th proposed recommendations regarding the regulation of parking within city-owned parking lots and on-street parking. Mr. Zabell described policy issues regarding lot maintenance and repair and the use of technology applications. He also highlighted operational issues and efforts to coordinate with the community on parking issues. Page 6 of 7 8 After extensive Council discussion, MOTION: Brown moved and Deccio seconded to direct staff to create an ordinance that provides the following: $20 fine fee; $20 parking permit fee; allow 2 hours free parking on street; allow 3 hours free parking in city-owned parking lots; reduce number of parking permits to be sold to 40% of total parking spaces and available for any of the lots; employees of governmental agencies who have their own parking lots are not eligible to apply for a parking permit; and re-evaluate 3 hour parking period in city lots to determine effectiveness. The motion carried by unanimous vote. Staff will also present a moratorium extension to coincide with the effective date of the new proposed ordinance. 14. Other Business MOTION: Brown moved and Berg seconded to add to future study session for council to discuss the contract regarding DAY maintenance. The motion carried by unanimous vote. Berg requested an update on business economic development. Glenn inquired about the City Manager recruitment process.Applications are being accepted through next week. MOTION: Brown moved and Berg seconded to add to future study session a review of the Clean City program. The motion carried by unanimous vote. 15. Adjournment MOTION: Brown moved and Deccio seconded to adjourn to the next City Council study session on April 9, 2024, at 5:00 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote. The meeting adjourned at 7:34 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY 4\; COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR Page 7 of 7 9 III ,*\... MINUTES YAKIMA CITY COUNCIL STUDY SESSION April 9, 2024 City Hall --Council Chambers - 129 N 2nd Street, Yakima, WA 5:00 p.m. Study Session ---conducted in person and virtually. 1. Roll Call Present: Mayor Patricia Byers, presiding;Assistant Mayor Matt Brown (attending remotely via Zoom) and Councilmembers Reedy Berg, Janice Deccio, Rick Glenn, Danny Herrera and Leo Roy(attending remotely via Zoom) Staff: Interim City Manager Dave Zabell, City Attorney Sara Watkins and City Clerk Rosalinda I barra 2. Public comment (allow 15 minutes) �� Marla Meza, City resident, shared pictures of the situation caused by homeless individuals along Naches Avenue and urged Council to take immediate action to address the encampments, litter, and safety hazards. 3. Arbor Day proclamation Councilmember Deccio proclaimed the second Saturday in April as "Arbor Day" and Garrett Brenden accepted the proclamation and invited the community to attend the Arbor Fest activities taking place at the Yakima Area Arboretum. 4. Draft Parking Ordinance and Resolutions City Attorney Sara Watkins described the proposed amendments to the parking regulations and presented a draft ordinance and resolutions. The draft ordinance includes the changes as directed by City Council at the April 2nd meeting. One of the draft resolutions includes amending the Master Fee Schedule to reduce the long-term parking pass fee. The other draft resolution provides for an extension to the moratorium to coincide with the effective date of the proposed ordinance. Council reviewed the language that allows the City Manager discretion to establish parking time limits for city-owned parking lots and street parking. Staff recommended maintaining the current language as it allows greater flexibility without the need to change the ordinance in the event future changes are made to the parking time limits. After discussion, MOTION: Brown moved and Herrera seconded to direct City Legal to add to the ordinance the three hours in [parking] lots and leaving the street [parking] at two Page 1 of 3 10 hours with the discretion of the City Manager. The motion carried by unanimous vote. 5. Update on funding options for MLK Jr. Park Eastside Pool Project 2745 Parks and Recreation Manager Ken Wilkinson and Assistant City Manager Rosylen Oglesby provided a comprehensive update on the status of the Aquatic Center at Martin Luther King, Jr. Park, and presented information regarding revenue and expenditure funding for the pool project. The City Council will be reviewing a contract with the construction company selected to receive the bid award at their April 16th business meeting. The total cost of the project is estimated at $12 million for construction and design and the City has secured approximately $9.6 million in revenue for this project. Project completion is anticipated by June 2025. Mr. Wilkinson explained the efforts underway to generate the additional funds necessary. Donations and grant funds are expected to come in through 2026 which may cause a cash flow problem as the construction project progresses. Ms. Oglesby emphasized the possibility of a funding challenge of approximately $2.8 million due to unsecured revenue assumptions, which includes a bid budget shortfall ($540k), contingency ($400k) , and uncollected pledges and deferred donations ($1.8 million). The City will need to identify a funding mechanism to back up the budget shortfall gap in the interim. 6. 2023 Budget Review and Forecasting Interim Director of Finance & Budget Rosylen Oglesby provided an extensive overview of the 2023 year-end budget review, 2023 budget assumptions, and impacts to the general fund and city-wide budget. Ms. Oglesby clarified that the numbers presented are unaudited figures. Overall, due to the conservative approach the City took in the 2023 adopted budget, the amount of fund balance used is expected to be zero and the policy reserve amounts will be slightly met. The negative impacts to the general fund and city-wide funds included reduction in sales tax revenue, increased industrial insurance, collective bargaining agreement settlements, overtime (due to staff shortages), and the general cost of doing business. The positive impacts identified included investment of ARPA funds, increase in utility tax revenue, and unanticipated growth in city funds. Ms. Oglesby also reviewed the five-year financial forecast (2025-2029) which reflects the economic projections of the City's future financial conditions based on several influencing factors such as, but not limited to, inflation, elections and economic cycles, interest rates, trend analysis, upcoming projects, and future debt needs. The City took into account the loss of ARPA funds, updates to the fee schedule, and the 1% annual increase in property taxes. Over the forecast period, the general fund and city-wide forecast for revenue and expenditure comparison shows the fund balance is projected to deplete in 2028 and 2029. The City will need to consider how to either raise revenues or reduce expenditures to prevent potential deficits in the coming years. 7. Adjournment MOTION: Deccio moved and Herrera seconded to adjourn to the next City Council regular meeting on April 16, 2024, at 5:30 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote. The meeting adjourned at 6:17 p.m. Page 2 of 3 11 CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR <W\ ‘ r4 . c) Page 3 of 3