HomeMy WebLinkAbout03/05/2024 06.A. Review of City Manager job description 1
.4. !%
a,
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.A.
For Meeting of: March 5, 2024
ITEM TITLE: Review of City Manager job description
SUBMITTED BY: Connie Mendoza, Director of Human Resources
SUMMARY EXPLANATION:
This item is to allow for discussion and Council approval of the City Manager job description prior
to recruitment efforts.Attached for Council's review and consideration is a marked-up version of
the job classification intended to reflect Council discussion/direction provided at the February 6,
2024 Council meeting.
ITEM BUDGETED:
STRATEGIC PRIORITY:
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
a
2
City of Yakima
Class Specification
1110
CITY MANAGER
DEFINITION: The City Manager is responsible for directing the administration
of City government in accordance with the municipal management principles, City
ordinances, Yakima City Charter, applicable local, state and federal laws, and
policies set forth by the Yakima City Council.
The City Manager appoints all Civil Service exempt employees including but not
limited to Department Heads as provided by City Ordinance; supervises activities
of all City departments and divisions, including public works, collection and
disbursement of revenues, personnel management, public safety, code enforcement,
City legal services, and City communications; oversees annual budget preparation
and management; submits an annual budget to the City Council for approval;
plans for future development to provide for population growth and expansion of
public services.
The City Manager provides guidance, support, and problem solving assistance to
all Department Heads in handling daily activities and responsibilities for the City
of Yakima, making independent decisions on operational issues, managing and
evaluating the effectiveness of technical operations, monitoring implementation of
the City budget and ensuring that the City's programs are implemented in a
manner consistent with City goals and policies. The City Manager reports to the
City Council and is the appointing authority for all other City of Yakima
employees.
ESSENTIAL FUNCTIONS: Plans, directs and coordinates the City's
administrative functions and administers and executes the City's laws and
ordinances. Provides City departments appropriate direction, encourages feedback
and communication, and provides problem solving guidance and assistance.
Appoints, manages and, when necessary for the good of the City, removes from
employment personnel of the City, all in compliance with Civil Service rules,
regulations and laws; may authorize the heads of departments or offices to appoint
and remove subordinates in such departments or offices.
Prepares the budget annually, submits it to the City Council and is responsible for
budget administration after adoption.
Prepares a complete report of the City's finances and administrative activities of
the City for the preceding year and submits it to the City Council at the end of the
fiscal year.
hr/csinfo/class specs/1100 series
3
Recommends measures considered necessary and expedient for adoption by the
City Council.
Keeps the Council advised of the financial condition of future needs of the City and
makes such recommendations as may deem desirable.
Administers all finance and fiscal matters of the City, countersigns all warrants,
approves all claim vouchers and authorizes all travel for administrative personnel.
Oversees preparation of reports and recommendations for Council action, attends
all City Council meetings and assures follow-up on Council actions and completion
of assignments to staff. Serves as a resource to the City Council and staff through
positive interactions and collaboration.
Attends a variety of meetings as the City's official staff representative and is
required to speak to a wide variety of community groups, service clubs,
professional organizations, etc.; serves as local liaison with State and County
agencies. Work regularly requires attendance at meetings outside of normal
working hours.
Supports the administration of City personnel policies in compliance with
appropriate Collective Bargaining Agreements, City Charter, and Civil Service
Rules and Regulations. Ensures timely resolution of operational issues, anticipates
potential crisis and acts to prevent their occurrence or reduce operational impact.
Contributes to the effective administration of City government by fostering an
attitude that encourages cooperation and coordination of efforts and efficient use of
resources. Provides continuous effort to improve operations, decrease turnaround
times, streamline work processes, and work cooperatively and jointly to provide
quality customer service.
Performs such other duties as may be required by the City Council.
MAJOR WORKER CHARACTERISTICS: Considerable knowledge of the
principles, procedures and techniques of municipal organization and
administrative operations. Knowledge of federal, state and municipal laws and
ordinances, and City of Yakima policies and procedures. Knowledge of best
principles and techniques of management, supervision, corrective action,
progressive discipline and leadership practices; principles and practices of work
flow and systems analysis; record keeping systems, processes, and practices; best
principles and practices for project and financial management; municipal records
retention procedures and techniques. Demonstrates knowledge and sound
judgement with regard to public disclosure and confidentiality standards.
Knowledge of principles and practices of a wide variety of departmental and staff
municipal functions including, but not limited to, public works, engineering and
related services, community and economic development, airport operations, land
hr/csinfo/class specs/1100 series
4
use and zoning, public safety services, budgeting, finance, procurement, legal and
personnel administration, and labor relations.
Strong working knowledge of: computer spreadsheets; databases; industry
applications; Microsoft Office Suite including Excel; report writing tools and office
equipment; professional office procedures and practices; and computerized
municipal budgetary and fiscal management practices. Ability to operate standard
office equipment including but not limited to: computer, copy machine, telephone
and mobile devices.
Knowledge of techniques and strategies for dissemination of complex written and
verbal information to a wide range of individuals, including the City Council, staff
and members of the public, through effective written and oral reports, letters, and
other formal communications such as public presentations or news conferences.
Excellent ability to conduct or supervise management and administrative
analytical studies and to prepare policy recommendations for action. Ability to
analyze and resolve problems; gather, analyze and interpret data; advise and
counsel employees and managers.
Outstanding ability to communicate calmly, clearly, concisely, and tactfully in a
wide variety of situations, including under stress. Must possess well developed and
effective communication skills, both written and oral, with appropriate use of
business English and plain English, including but not limited to correct grammar,
vocabulary, letter composition, editing, spelling, and punctuation. Must possess the
ability to make informative and persuasive presentations to individuals and
groups, conduct public meetings, and participate in public forums. Must routinely
and regularly maintain confidentiality and discretion through all forms of
communication.
Ability to provide effective leadership and guidance to others with strong capacity
to establish and maintain cooperative, successful working relationships and public
relations credibility with City's management staff, City Council members,
employees and employee associations, civic groups, professional organizations,
private citizens, the news media, other local, state, and federal officials and
legislative representatives.
Ability to absorb and analyze information rapidly, draw sound conclusions, and
make decisions and recommendations quickly which address technical, legal,
financial, personnel, and other administrative issues. Must be able to work
effectively on several projects concurrently; work independently with self-direction
and minimal direction or oversight; maintain sustained attention to detail; work
under timeline pressures; adapt quickly to changing priorities and demands;
prioritize and assign workloads; and make sound decisions within broad
guidelines. Ability to respond, implement, and manage an emergency plan of
action including but not limited to: technological or operating issues and/or
emergency situations.
hr/csinfo/class specs/1100 series
5
Knowledge of collective bargaining laws, procedures, and arbitration decisions
which impact municipal operations. Must have ability to successfully assist with
facilitation and negotiation of collective bargaining agreements in accordance with
goals and guidelines of the City Council.
Ability to coordinate the diverse activities of various City departments and City-
wide programs and capability to motivate and persuade key staff in City
departments to adhere to Council objectives and policies at the City Manager's
directions. Ability to work effectively with Yakima City Council and staff to
address strategic priorities.
Ability to develop, present and gain acceptance for long-range programs and
budgets. Must be able to locate grant resources and prepare grant proposals for
projects.
Ability to work extended hours as needed to carry out the executive management
and supervisory responsibilities and functions for the City of Yakima.
PHYSICAL DEMANDS: Work is performed primarily in an office environment
while sitting at a desk or computer terminal for extended periods of time or while
standing for a period of time. Occasionally needs to move inside the office to access
file cabinets, office machinery, and department records. Constant use of both hands
in reaching/handling/grasping/keyboarding and other fine manipulation while
operating computers and performing other duties. Occasional heavy work includes
lifting and carrying up to 25 pounds. Occasionally ascends/descends stairs while
maintaining balance. Constant use of all senses including
feeling/talking/hearing/seeing while performing duties and communicating with co-
workers, general public and completing all tasks as assigned. Must be able to
distinguish color and maintain long-term and short-term memory. May work in
remote locations or in noisy work areas. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
UNUSUAL WORKING CONDITIONS: May work with angry or upset
individuals including those who may be unhappy with City policies and/or City
decisions. May require extension of workday or work week with short notice
including evening or weekend work to address workload and/or when meeting with
the public. Required to carry a cell phone and respond to technological or operating
issues and/or emergency situations outside the normal work schedule, including
weekends and holidays. May require occasional travel from site to site for
attendance at meetings, including evening meetings.
LICENSES, REGISTRATIONS AND/OR CERTIFICATES: Must be able to
obtain and maintain a valid Washington State Driver's License within 6 months of
hire.
hr/csinfo/class specs/1100 series
6
MINIMUM REQUIREMENTS: Bachelor's Degree from an accredited four (4)
year college or university in business administration, business, law, public
administration, political science, or a closely related field is required.
AND:
Five (5) years' of—experience as a City Manager, Assistant City Manager,
exempt level department head or other senior administrative officeri
OR
44110
Ten (10) years' experience as a CEO or CFO in a large enterprise
business/corporation of similar siziliend lexity.
Master's Degree, executive branch experience, and/or prior experience as
a City Manager, Assistant City Manager, exempt level department head
or other senior administrative officer is strongly preferred.
All successful candidates must pass background investigation regarding applicant's
aptitude, character/integrity, judgement, credit, driving record and criminal
history prior to hire.
4111;
hr/csinfo/class specs/1100 series