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HomeMy WebLinkAbout02/27/2024 04. Presentation of the City Space Study 1 a, BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4. For Meeting of: February 27, 2024 ITEM TITLE: Presentation of the City Space Study SUBMITTED BY: Rosylen Oglesby,Assistant Manager SUMMARY EXPLANATION: To present the City of Yakima Space Study and discuss study highlights. The study provides an assessment of the several City-owned facilities including: Future City Hall (Bank of America Building) Current City Hall Facility Zais Law and Justice Center Special Assault Unit (Y-PAC) Police Annex ONDS Buidling The study includes an analysis of spatial requirements my major function housed in these facilities, as well as recommendations on adjacencies to promote efficiencies, improve the public experience in accessing municipal services, along with options for redistribution of City departments across several buildings. The report validates that not all buildings currently in use would be needed in the future and can be declared surplus and made available for economic development purposes. Finally, the study provides some planning level cost estimates and a rough schedule for implementation. The study is a first step in the larger process of visioning and developing a municipal campus that will serve the community over the next several decades. Further refinements based on further Council and public input, and professional analysis, as well as potential for phasing of improvements, and development of a financing plan will occur over the next several months. ITEM BUDGETED: No STRATEGIC PRIORITY: Economic Development APPROVED FOR SUBMITTAL BY THE CITY MANAGER 2 RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D City of Yakima Space Study 2/15/2024 Presentation 2/15/2024 \\:\ \\Is\ ' ikiz, \ks, Nt 4 ' 4 . t, 1 1 ,, ,,, •,„,„,,,,,, .,,,, ilk � ‘49 'llr �t You ,�'S PRE-DESIGN REPORT ; `Ie 1. 1151? YAKIMA SPACE STUDY_ Ilik CITY OF YAKIMA V. PROJECT#2022-040 ' JULY 11, 2023 \\:,\:\ \.4 iitiiNLIk; .y 1 S iice`•� '. /� ,4 `., \ 1\\,.., ./*4.\\\ , . 4., if A i_ L V. ,Pt , „ ,.. ..„: , . .., r ''' . „,,...), , .. • . . _ , .,...,..,, . .,,, , \ \ \i, . • ..... „.., ,.... ..„. , . %, ''. . / 111 Ok Y11:ij N. \1/4. . i .CDfcr,4 ' ALsc " '......."-- -.1k, .-- i iik.\-141111kkiks -'•0,- '-t.. ' '.:\s., 1 _ ,.....r_N..; . "1 _} ice 71 ARCHITECT , , is`G The heart of Central Washington. We bring our clients' to life. il 1 gii 203 N Washington St.#400 N f' Spokane,WA 99201 509.838.8568 - alscarchitects.com 4 TABLE OF CONTENTS 1.0 EXECUTIVE SUMMARY 3 2.0 SCOPE OF STUDY 5 3.0 SUMMARY OF INTERVIEWS AND DISCUSSIONS 8 - j t __ - . 4.0 EXISTING FACILITIES ASSESSMENT 11 - 4.1 CITY HALL(FORMERLY BANK OFAMERICA) 12 4.2 CITY HALL ANNEX(FORMERLYCITYHALL) 22 - , i ,,;iti:-. r_ 4.3 RICHARD A.ZAIS,JR. CENTER FOR LAW AND JUSTICE 32 iiii - 4.4 SPECIAL ASSAULT UNIT(SAU)(FORMERLYY-PAC BUILDING) 40 r .'-' e r-� 1 '-:'� ' 4.5 POLICE ANNEX 45 F.j. - _ * .1'7:- 4.6 FORMER ONDS BUILDING 52 — -- 5.0 FUNDAMENTAL BUILDING PROGRAM OUTLINE 57 • -L •-- 1 6.0 CONCEPTUAL DESIGN 78 • s, 1lj - 6.1 CITY HALL(FORMERLY BANK OFAMERICA) 79 r y k -k! 6.2 CITY HALL ANNEX(FORMERLY CITY HALL) 104 . 1- 7 6.3 RICHARD A.ZAIS,JR. CENTER FOR LAW AND JUSTICE 114 - • i �� 6.4 SPECIAL ASSAULT UNIT(SAU)(FORMERLYY-PAC BUILDING) 122 • ,. ?-� 7.0 PROJECTED COSTS 128 j.. ti - ,� = —` _ 8.0 PROJECT SCHEDULE 130 ,!l 9.0 APPENDIX- ROOM DATA SHEETS INTERVIEW NOTES 132 9.1 ROOM DATA SHEETS 9.2 SURVEY RESPONSES 9.3 LIST OF RECENT MAINTENANCE/REPAIRS 9.4 ALTERNATE EXPLORATIONS 9.5 MEETING NOTES 9.6 DETAIL COST ESTIMATES 2 ALSC ARCHITECTS 5 1 . EXECUTIVE SUMMARY i H.A 1 IlirOr I`4 111 FY yl. 3 ALSC ARCHITECTS 6 1.0 EXECUTIVE SUMMARY The purpose of this space planning study is to It is estimated based on current conditions that explore options for redistribution of City departments all of the projects listed above, including site work across several buildings with the aim to increase at the City Hall/City Hall Annex block, could be efficiency,enhance the public experience at City Hall accomplished for approximately$27 million.This in particular,and utilize recently acquired property. does not include soft costs or costs associated Consolidation of departments may also allow for with phased construction.See Budget section and certain properties to be repurposed for economic appendix for more detail. redevelopment. Over a five month process,a program/space list for PHASING/SCHEDULE each department was developed, internal space adjacencies were reviewed,and test fits into various To optimize the construction process for all projects, city buildings were explored.This report contains the it is recommended to initiate the renovation of City final results for department locations,summarized Hall as the first step.This will facilitate the vacating per building below: and subsequent renovation of the current YPAC building. It will also allow departments to be relocated from City Hall Annex,enabling the commencement CITY HALL(FORMERLY BA/ td Li., ,ti of remodeling work in that area. City Manager,City Council,Council Chambers, City Clerks, Capitol Theater,YPAC/YCTV, Police The work at the Legal Center can begin as soon as Department Training,and Police Department the back-up dispatch center is moved,as no other storage. departments are involved. CITY HALL ANNEX(FORMERLY CITY HALL) Finance, Utilities, Purchasing, Codes, Planning, Engineering, Human Resources, IT, Facilities,and Economic DevelopmentlONDS. SAU BUILDING (FORMERLYYPAQ Police Department Special Assault Unit, Internal Affairs, Recruiting/Training,and Traffic Unit. RICHARD A.ZAIS,JR. CENTER FOR LAW AND IUSTICF All departments remain in their current locations on the first floor, Legal Center will grow to take over the back-up dispatch room on the second floor. As a result of this plan, both the ONDS building and Police Department Training/Special Services Facility will be able to be vacated. BUDGET As part of the study,current conditions of existing facilities were assessed.The estimates included in this report encompass the cost of replacing mechanical and electrical systems in order to bring the buildings in compliance with current codes. 4 ALSC ARCHITECTS 7 2.0 SCOPE OF STUDY • M: - \I! 1 H.A 1 Isy ' OF f IV I, L!$ , I`4 1 yl. J 111 5 ALSC ARCHITECTS 8 2.0 SCOPE OF STUDY To nrovidP outstanding services that meet the community's needs. To govern responsibly by effectively The purpose of this space planning study is to managing and protecting public resources. To build trust explore options for redistribution of City departments in government through pet it UIVei e leadership, across several buildings with the aim to increase and communication. To -ure the safety of our efficiency,enhance the public experience at City Hall residents through responsible 21st century policing. in particular,and utilize recently acquired property. To y of our community so that they Consolidation of departments may also allow for can reach their full potential. To strategically focus on certain properties to be repurposed for economic enhancing Yakima's quality of life. redevelopment. The space study supports this mission statement On March 17,2018,the Yakima City Council adopted by using the following Guiding Principles as the the following mission statement to declare the framework for the process. manner in which municipal government shall provide services: GUIDING PRINCIPLES arne .Service F Efficient,friendly,interpersonal treatment /47* AnnrOrir, Serve unique population needs of all citizens ot- Cotr-Iuct Stimulate redevelopment,public use in Second Street `' vicinity 11ft ft M Ymi7Q FK1c .211. Creative,effective re-use of existing spaces 04e, Serve staff needs of� diversity,equity,e ui inclusion 6 ALSC ARCHITECTS 9 A West Side Police Annex is anticipated to be brought into the city properties sometime in the future as the need arises. No analysis of potential existing building Questionnaires were distributed to City of Yakima acquisition was conducted as part of this report. department heads,and their responses were subsequently reviewed during individual interviews. The ONDS(Office of Neighborhood Development Interview discussions uncovered many details about Services) Building is planned to be vacated and department operations;functionality, interaction with this department co-located with the Economic other departments,and spatial needs.The Design Development Department. Team also toured existing buildings to assess their current conditions. Relocation of CYU into existing city facilities occurred during this study,allowing the building lease to be Following the interviews,a space list was developed terminated. for each department,taking into account functional requirements described. Office and cubicle sizes Capitol Theatre Management relocation analysis has were standardized across all departments based been included as part of this report,which allows the on these needs.Additionally, relationship diagrams termination of the current facility lease. for each department were developed based on the program list in order to confirm required adjacencies and connections to other departments.The core Space Study Committee reviewed and reached a consensus on the space list and associated diagrams. Development Concepts: Existing buildings were modeled in Revit based on drawings provided and modifications observed during building tours. Resulting floor plans were used as the basis of analysis for locating departments. Several concepts for remodeling of the City Hall Annex(former City Hall), City Hall(former Bank of America building),and SAU (former YPAC Building) were explored.These early concepts are included in the appendix of this report.The second floor of the Richard A.Zais,Jr. Center for Law and Justice was found to need only somewhat minor modifications to meet current programmatic needs.The preferred concepts for all buildings were then refined into the approved versions included in the body of this report. /BuildingAnalysis: The Police Department Training Facility and site are intended to be repurposed for future development. The uses in this facility will be relocated to another city building,as described in this report. The Police Annex, located behind the Richard A.Zais, Jr. Center for Law and Justice, is primarily used for storage of police evidence.A basic building condition assessment has been included as part of this report. 7 ALSC ARCHITECTS 10 SUMMARY OF INTERVIEWS AND DISCUSSIONS • Mr - i 1 IlirOr 1111 8 ALSC ARCHITECTS 11 3.0 SUMMARY OF INTERVIEWS AND DISCUSSIONS The following summary of department needs is -ovum 1N!CAT!ONAND PI/F,!ICAEEAIRc based on department interviews,questionnaire • Director office to be near City Clerks responses, building tours,and Building Committee • Includes Y-PAC/YCTV,will move out of current discussions over a five-month period. building • Studios can be reduced from two to one • Editing bays can be reduced from five to three REGARDING EXISTING DEPARTMENTS/SPACES: • Need garage space for dedicated vehicle CITY MANAGER COMMUNITY DEVELOPMENT • Should be near Council Chambers,City Council Requires frequent public interface office,and City Clerks,with a direct connection to Storage spaces can be in the basement the Council Chambers Should be near Engineering r-1-17p r-ry!n,rr-rr rr-r)r In if-II s-l.r n A 4nrnc PA/I A.14-'r • Council Chambers need to be able to seat one • Would prefer that all divisions(Financial Services, hundred audience members. Purchasing,and Utility Services)be on one floor • Conference Room for executive session and • Utility Services requires frequent public interface Control Room must be directly adjacent • City Council office should be near the Council HUMAN RESOUR'" Chambers and City Manager offices • Require most employees to be within offices • Council Chambers must have an exit for Council • Some public interface Members behind the dais • Council Members should have the ability to DUBLIC WORKS/ENGINEERING access the conference room or office prior to • Most of public works is in a separate building entering the chambers,while keeping their from Engineering and will not be moving interaction with the public to a minimum. • Should be near Community Development • Would like to be near Finance • Need to move to an upper level, out of the CAPITA! T1!F4T1° basement • Will move out of their current leased space • Server to remain in current location.Wiring needs • All offices other than the Executive Director's can to be reconfigured and raised off the floor to be workstations if necessary alleviate any potential flooding risk. • Conference room and break room can be shared, • Limited interface with other departments,at Help but need a dedicated"huddle"space Desk • Three separate groups within IT,should be near LEG, ! CENTcP each other but acoustically separate • Existing office suite needs to expand,should remain on the second floor CI i Y l cis • Back-up dispatch can move, but server needs to • Should be near City Manager office suite and remain in current location Council Chambers • Law library is no longer needed, room can be • Required enclosed,secure,area for storage of city repurposed records ONL) • Spaces to remain as they are • Will move from current building to be near • A second small conference room(for six)was Community Development requested for the occasions when there is more • Shop space will also be relocated,to a space than one trial going on at once and they need a separate from offices. second jury room • Economic Development Manager,Assistant,and • The clerks'transaction window needs to be Grant Writer will be in the same office suite modified to meet ADA guidelines • Some public interface 9 ALSC ARCHITECTS 12 POIICF • Carol West, Capitol Theatre • Most units within the Justice Center will remain as • Cat McMillen,Capitol Theatre they are • Meghan Darragh, Capitol Theatre • The units within the Special Services building • Kimberly Domine, Finance across the street from the Justice Center will be • Christina Payer, Finance moved. • James Dean, Finance •Training will be moved to the City Hall • Scott Schafer, Public Works, Engineering, Facilities basement • Bill Preston, Public Works, Engineering, Facilities •SAU, Internal Affairs,Training/Recruiting,and • KerryJones, Public Works, Engineering, Facilities Traffic will move to the former Y-PAC building • Randy Pitney, Facilities • Storage currently housed on the 3rd floor of the • Chief Matt Murray, Police Department City Hall Annex(old City Hall)will move to the City • Connie Mendoza, Human Resources Hall basement • John Carney, Information Technology Services • The storage annex will remain in use but needs • Mike Robles, Information Technology Services some upgrades. • Stephen Yu, Information Technology Services • The current feeling is that a West Annex for the • Randy Bonds Jr, Information Technology Services police department will not be necessary for • Stephanie Hsu,YAMA several years. • Alex Pualani,YAMA YAMA(YAKIMA MUSIC EN ACCION' BUILDING COMMITTEE MEMBERS: • Not a program funded by the city, not currently • Rosylen Oglesby,Assistant City Manager housed in city buildings • Sara Watkins,City Attorney • Determined that the program required too much • Lt. Ira Cavin,Yakima Police Department space to fit within current city owned buildings • Jennifer Ferrer-Santa Ines, Finance Director • Joan Davenport, Community Development Director REGARDING PROGRAMMING OF DEPARTMENTS: For more detailed information regarding discussions,see • Conference rooms, break rooms,and lobbies can the meeting notes contained in the appendix. be shared. • Office and workstation sizes should be standardized across departments. HIGH-LEVEL DEPARTMENT SHIFTS For more detailed information regarding discussions,see • City Manager,City Clerks,and City Council will meeting notes contained in the appendix. move from the existing City Hall(City Hall Annex) to the new City Hall. DEPARTMENT INTERVIFWFFS:: • Capital Theatre will move to the new City Hall • Bob Harrison, City Manager • Y-PAC will move to the new City Hall • Rosylen Oglesby,Assistant City Manager • ONDS will move to the City Hall Annex. • Cally Price,City Manager Assistant • Sonya Claar Tee,City Clerks • Brandy Bradford,City Clerks • Randy Beehler, Communication and Public Affairs • Sara Watkins, Legal Center • Patricia Martinez, Legal Center • Cynthia Martinez, Legal Center • Jodi Stephens, Municipal Courts • Joan Davenport, Community Development • Joseph Calhoun, Community Development • Glenn Denman, Community Development • Rosalinda Ibarra, Community Development • Charlie Robin, Capitol Theatre 10 ALSC ARCHITECTS 13 EXISTING FACILITIES ASSESSMENT M i \1a. IlirOr p u II Alkl., 11 ALSC ARCHITECTS 1. 1 4 4.1 CITY HALL FORMERLY BANK OF AMERICA . . . --;-''----''A \,____------- , . . . . _. _. . . . ,.,. . .., . * 0 , . . ,.-- 1. .. '1. . 1 ,.. .------ \ * \_--------- \ , . \ . , \, 10) \ 1 0 % _-- : • 00' .• \2.,,,-'t:'1 .':-11°'''..)1 Ci3.• A.C1:1:- ..'' ''.,k''' A-:. i-' ', i' ' 1.710 I q ., 1,.., . . . . ,;: i, ,------- c: . . .. ,:.i. _, . , , ,.. \ • ., . . , _.. . % c= =-3 12 ALSC ARCHITECTS 15 4.1 CITY HALL ARCHITECTURAL ASSESSMENT-ALSC ARCHITECTS According to city records, the former Bank EIII, of America building located at the corner of Mr ° 2nd Street and Pendleton Way was initially ad r constructed in 1952. Remodel drawings provided indicate a date of 1979. Presently, the building stands vacant. iit)it, H„ .... 2 ■ LAYOU . , _, The first floor area is approximately 12,925 sf �J , and consists of two large rooms with story-and- a-half-high ceilings, two vaults at the north end, r .// . an office area at the east end, and one single user toilet room near the street side entry. There are two unconnected mezzanines, one at the far BASEMENT north end accessed only by stair and a second at the far east end which can be accessed either ■IN by stair or elevator. The elevator also extends t r to the basement, which is approximately 9,800 w PP Y sf and mostly consists of mechanical/electrical U rooms, storage rooms, former meeting spaces, and multi-user men's and women's restrooms. r Altogether the building is approximately 28,000 sf. The elevator is operational; however, it C V requires upgrades or replacement. J TA Ail J 1I ■I The exterior walls consist of concrete panels with . furring on the interior. It is expected that exterior Alf,.storefront will require replacement when the ,. i. [. 1 building is remodeled. LEVELo1 I l -Jew \ NI `° ;-- - c v L ,-..*..,, --, , ..* ' ,_ _iiicl L Prf lit C-1 IIIIIIIIJ CITVHALL \ a INTERIOR WALL SYSTEMF ' Q According to remodel drawings, the interior partitions are constructed usingmetal studs i� and gypsum wall board (GWB), excluding the 11 1 construction of existing vaults. MEZZANINE y 13 ALSC ARCHITECTS 16 ROOF SYSTEMS CODE ANALYSIS The roof construction consists of structural steel Construction Type appears to be Type IIB, non- girder trusses and steel joists, with concrete sprinkled. Exposed structure in the basement formed over expanded metal lath. See structural reveals concrete (non-combustible) columns narrative for more detail. The roofing is built-up and floor construction. Existing height and area asphalt with gravel ballast; the installation date is comply with current code (IBC) by not exceeding unknown but it is expected that full replacement code maximum for a type B occupancy is necessary. classification. FINISHES The interior finishes are generally in fair condition, although the ceilings are poor condition due to roof leaks and a significant portion of the flooring needs replacement due to wear and age. A hazardous materials survey should be done prior to any construction activities. In particular, the resilient flooring in the basement is of a type that is commonly associated with asbestos content and should be treated as suspect. CASEWORK/FIXTURES/EQUIPMENT Built-in bank teller stations and workstations remain in the west side of the first floor of the building and will need to be removed for new construction. Glass partitions and workstations remain at the east end office area on both the first floor and mezzanine. The basement contains miscellaneous casework including remnants of two kitchenettes. The building is located within the Central Business District (CBD). Public Facilities are a Class (1) permitted use in this area per Yakima Municipal Code 15.04. The site is within the CBD Parking Exempt Area per YMC 15.06, therefore there is no requirement for onsite parking stalls. 14 ALSC ARCHITECTS 17 14.1 CITY HALL CIVIL ASSESSMENT-SCJ ALLIANCE MEANS OF EGRESS EXIT ACCFS.S CONDITION The condition of the access points are currently ACCESS POINT LOCATIONS acceptable. The access on 2nd St and Martin The vehicular access points to the property Luther King Jr Blvd is cracking and depressing are properly spaced away from the active possibly due to freeze-thaw and drainage issues. intersections of E Martin Luther King Jr. Blvd, N 2nd St, and N 3rd St. Access points have - been modified/restricted to Enter Only and Exit Only access points due to the alignment of the —Er, 401 parking. - _ ,....;......s>10000000 0,0 -.. , , ,-- ---.___ r ; 0' 1—City Library. ACCESS ON 2ND STAND MARTIN LUTHER KINGJR BLVD _z, 4 ' SIDEWALKS ir • Present St4 FXISTING PARKING IOT Clly If3II \ Banko! The existing parking lot does not have any amerlca designated internal pedestrian circulation paths. Bldg ,_ ' Currently, after a vehicle has parked, employees/ ,, .� =t:`' � - ' guests walk down the aisles or against the buildings that have utility encroachments and trash receptacles in the way. There are three access points along Martin Luther King J. Blvd that are for delivery access and visitor parking (unsigned). The number p 1 ;rt. _ LL . ' of visitor access points is creating additional I i decision points for drivers on Martin Luther `�, - -`` 1 — King J. Blvd. The access points are at midpoints - between the primary signalized intersections and align with cross-street alleys. 't' ,: *► iy 4 4,4:1 - PIP - R X .ING PARKING LOT � � �_ _ — . _�_- - 2ND STREET illis., Sections of sidewalks along 2nd Street have THREE ACCESS POINTS ALONG MARTIN LUTHER KINGJ.BLVD recently been replaced and are in good condition. There are still sections at the front door of City Hall and near the street trees that were not replaced and are out of compliance/ thresholds per ADA requirements for gaps 15 ALSC ARCHITECTS 18 orawww, 7F MARTIN l.(ITHFR KING IR RI.V The existing pedestrian path along this section consists of multiple driveway access points. The current configurations of the driveways do not 4 meet current ADA requirements. r 2ND STREET SIDEWALKS - PENDLEIVN WAY The intersection of Pendleton Way and N 2nd St h consists of bulb-outs. The curb ramps at this NW y� corner of the intersection are not ADA-compliant based on landing requirements. The stamped concrete is also in poor condition immediately _- outside of the ramp. The remainder of the sidewalk along Pendleton is in good condition within the pedestrian access route. There is a settlement or heaving occurring immediately outside of the pedestrian access route between the stamped concrete and unstamped surface. E.MARTIN LUTHER KING JR BLVD SIDEWALKS ay'` PENDLETON AND N 2ND STREET INTERSECTION Al 20fl c T ftif-f-T Most of the sidewalk on this street section is in good condition for surface, width, and slope. There is an approximate 30-ft section of sidewalk that has large cracks that have resulted in gaps outside of ADA tolerances. 3RD STREET SIDEWALKS 16 ALSC ARCHITECTS 19 4.1 CITY HALL LANDSCAPE AND IRRIGATION ASSESSMENT-SCJ ALLIANCE AMENITIES There is little to no landscaping located within PARKING CAPACITY the property resulting in no shade or protection During the field study the parking lot was full. from the extreme summer heat. Yakima City It was observed during the entire study over Code (YCC) does not require off-street parking 15 vehicles wandering through the site trying in the downtown district, but YCC 15.06.090 to find open parking spaces. It is apparent that Required landscaping of parking areas does the number of parking spaces is an important references landscaping standards this block does factor to this site for employees and guests to not meet. the public buildings. With the Bank of America building not currently occupied, parking capacity Existing street trees along 2nd Street have grown will be further stressed once new occupants. to full maturity. Trees should be assessed for replacement as they have been creating sidewalk and roadway issues by a certified arborist. The existing site and building were developed independently for distinct uses. Now that some Street trees along Pendleton should also be of those businesses (Bank of America) are no evaluated for replacement. longer operational, some of their site circulation methods are no longer applicable. This has There is no streetscape landscaping located on E resulted in structures and unusable space. Martin Luther King Jr Blvd. LIGHTING` The existing lighting in the parking lot does not meet YCC 15.06.100 Lighting of parking lots. New fixtures may be located in the proposed At the time of inspection, irrigation was not in landscape islands for some protection. operation due to the time of the season. It is There are currently light poles located on the estimated that the only irrigation is located at East side of 2nd Street, however they are in the mid-block crossing on 2nd Street. The system conflict with the large trees and may not be is drip irrigation for the bulb out plantings. performing optimally. The space between buildings could have ACCESSIBILITY pedestrian-scaled lighting fixtures such as bollards and lower light poles; any additional The existing parking to the three buildings on lighting would increase the security of the open this site has been developed independently with space, especially in densely planted areas. each building development/owner/use. Not all existing accessibility stalls have fully compliant pedestrian access paths to the building The existing site does not have electric vehicle entrances. There is a lack of close proximity to parking amenities. Per YCC 15.06.035 Electric the entrances and route barriers that do not vehicle charging stations are allowed. make these spots fully accessible to all. RI lc c:HFJ TcP We estimate that there are between 101-150 There is an existing bus stop located on Martin off-street parking stalls on this site for all three Luther King Jr. Blvd next to City Hall. There is a buildings. Per ADA code that would require a combination bench and bus sign. There is no minimum of 4 Standard ADA stalls and 1 Van shelter for bus riders to wait under during the Accessible stall. The City should strive to provide hot summer or cold winter season, and this is a more than the minimum for these sites as they frequently-used stop. are an essential service to the public. 17 ALSC ARCHITECTS 20 TRASH EACH ITIES Existing trash receptacles are located based on individual development and previous building uses. Trash is located primarily in the center of the parking area that is accessible to waste services but is not using the best use of space. Old trash enclosures are no longer being utilized and occupying space. 18 ALSC ARCHITECTS 21 14.1 CITY HALL STRUCTURAL ASSESSMENT-DCI ENGINEERS PROJECT OVERVIEW LATERAL FORCE RESISTING SYSTEM The building is an existing bank branch at 101 N. The lateral force resisting system is the concrete 2nd Street in Yakima, Washington. At the time walls acting as shearwalls around the perimeter of the visit, the original construction drawings of the building. Any new alterations that were not available for review. The existing bank increase the design lateral loads or where the is approximately 26,000 square feet and has alteration decreases the capacity of any existing a main floor(12,600 square feet), basement lateral load carrying element should be avoided. (9,700 square feet) and two mezzanines (east mezzanine 2,100 square feet and west If the lateral system is altered in a way that mezzanine - 1,500 square feet). The original increases the forces or decreases the capacity of date of construction is unclear, but there was a the lateral load carrying elements by more than bank renovation in 1979 and the construction 10 percent, the structure must be upgraded to drawings for the renovation are available for use. meet the requirements of the IBC. I KU "i URAL SY'S I Liiit OVERALL ASSESSMENT Although the original construction documents The facility is in very good condition and still aren't available, it is likely that the building in the early stages of the building's overall life construction is comprised of conventional expectancy. During the site visit, there were no concrete spread footings with a concrete slab on visible signs of deterioration or damage to the grade in the basement. The main floor is a cast- exterior closure or interior framing elements. in-place concrete slab that is supported on the perimeter basement walls and interior concrete Programing space that can be categorized as columns. essential, such as ambulance, fire or police services that can change the building's structural The second floor mezzanine appears to be a risk category from II to IV (as described in cast-in-place concrete slab supported by the chapter 16 of the IBC) should be avoided. exterior concrete bearing walls and interior concrete columns. Since the facility does not appear to be undergoing a change of occupancy, DCI does The roof is comprised of a concrete slab and not anticipate any upgrades or modifications to mesh supported by open web steel joists and the existing framing systems. Although slight spaced approximately 3'-6" on center. The modifications in the form of new openings in exterior concrete walls provide vertical support the floor and exterior walls are anticipated, at the building perimeter and concrete columns no upgrades to the building's gravity or lateral support the interior bearing points. The area systems are predicted. over the lobby has an interstitial space of approximately 10 feet for HVAC ducting and electrical service. As outlined in the International Existing Building Code (IEBC), any new alterations that cause an increase in the existing load-carrying gravity elements by more than 5 percent, shall be replaced or altered as needed to carry the required loads as required by the current International Building Code (IBC). 19 ALSC ARCHITECTS 22 4.1 CITY HALL MECHANICAL ASSESSMENT-MW ENGINEERS The former BofA building had a major renovation in 1979. Since then, there have been other undocumented renovations that have replaced all the original mechanical systems. Based on equipment information, it appears the current mechanical system was installed in the late 1990's or early 2000's. MECHANICAL SYSTEMS The original mechanical equipment in the basement was abandoned in place and replaced with gas fired furnaces with remote condensing units. The furnaces are in the attic space above the ceilings of both the main floor and the mezzanines. The building is served by multiple furnaces that use natural gas to provide heat. In addition, there are electric radiant heaters on some of the perimeter spaces. Other perimeter heaters appear to be from the original system and are not operational. COOLING SYSTr" '- Each furnace has a DX coil served by the outdoor condensing units. The condensing units use R-22 refrigerant which has been outlawed and is becoming increasingly difficult and costly to replace. CONTROLS There are no central controls for the mechanical equipment. Each furnace and condensing unit combination uses its own thermostat to regulate temperature in its zone. PLUMBING SYSTEMS Domestic hot water for the building is served by a single residential style electric hot water heater. There is no recirculation system. Existing fixtures are in restrooms and a basement level break room. The building is not sprinkled. 20 ALSC ARCHITECTS 23 4.1 CITY HALL ELECTRICAL ASSESSMENT-MW ENGINEERS The former BoA building had a major renovation conference areas. Utility spaces had surface in 1979. Since then, there have been other un- mount wraparound and linear industrial fixtures. documented renovations that have altered some or all of the electrical distribution system. Exit lighting is green LED type and provided with battery backup. SERVICE AND DISTRIBUTION FXTFRIO,R LIGHTING The building normal electrical services are The only exterior/ site lighting in the facility derived from PP owned 480Y/277V 37.5kVA pole parking areas are from utility light poles. mounted transformers. The service conductors from these transformers utilize four 4" risers NG CONT` down the pole and across the parking lot and Majority of spaces utilized local manual on/off enter the basement main electrical room. wall switches for lighting controls. No daylighting The main service equipment is a Square D controls are present. Power Style 480Y/277V, 3PH 4W 60Hz 1200A switchboard. This switchboard is in fair condition but is reaching the end of its useful life. The iL KICAL SYS.&mi - • - building electrical distribution is laid out as shown in Appendix Figure 2. The fire alarm system was not observed during the site walk through. P.aAIFI Izl'?ARDS&, FA/0 OSFD RPFQKFPc Branch Panelboards are a mix of surface mount Square D NQOB panelboards and -ztVEKG'Y CODE DEFICIENCIES old Westinghouse distribution and branch panelboards. They are in fair condition but The following Energy Code deficiencies were reaching end of useful life. The Westinghouse observed at the time of the walk through: panelboards especially are no longer serviced and should be replaced. • Existing lighting controls do not include controls for daylighting, occupancy, or tivGiN1/GEivtKAiOis manual dimming. There is no generator on this building. • Existing receptacles located within offices, classrooms and work areas are not controlled GROUNDINL via occupancy. Equipment grounding conductors were observed • Existing fluorescent lighting fixtures are in feeders and branch circuits. estimated to exceed the allowed watts per square foot that is allowed for this building Iv EI ERIN& type. There is a utility meter on the exterior wall of the • Main and sub metering is not present for building. energy metering of electric loads such as lighting and mechanical systems. RENEWABLES There are not currently any renewable energy systems installed in this building. LIGHTING AND BRANCH WIRING Lighting throughout the building was recessed downlights and surface mounted troffers in the main lobby and recessed flat panel 2' by 4'fixtures in the ACT drop ceiling in office and 21 ALSC ARCHITECTS 24 4.2 CITY HALL ANNEX FORMERLY CITY HALL - - ------- ------ c1:3 1 41\ * ' • ' _- 111.0S, •' \---- ,------- \ _ 111 ,- \ r_ . \----% ---' 0 0 ) 11110 0 %0 . \ ---'0 0 \111141.1111 °.---- C • .._ 4 \' • r.; * - C3 22 ALSC ARCHITECTS 25 4.2 CITY HALL ANNEX ARCHITECTURAL ASSESSMENT-ALSC ARCHITECTS Originally built in 1948, the existing City of a second stair would be required if offices Hall building has undergone several minor or workstations are to be introduced on those renovations throughout the years but no major floors. It is worth noting that both elevators have full building remodels or upgrades. recently been replaced. Floor to floor heights vary between 10'-4" at the fourth floor, 10'-6" at the basement and third floor, and 12'-3" at the first and second floors. The building footprint is approximately 17,790 Special attention will need to be given to routing sf. The basement, first, and second floors fill of new mechanical and electrical systems in the footprint, while the third steps back to order to maintain reasonable ceiling heights in approximately 7,700 sf and the fourth reduces the new layout. to 5,520sf. A fifth-floor penthouse houses only mechanical equipment and is accessed by a -# , \ ship's ladder from the fourth floor. / �. ;. The building was constructed to house the city " jail on the third and fourth floors. However, s. �_ once the jail was relocated to the Richard A. •t .. ;��` �a Zais,Jr. Center for Law and Justice, those floors �{' _�' � � - r _, �. underwent a complete removal of interior �' �` p , p ' IN C.4-11, r 41..1... it components. Currently, both floors remain I,, ' ilia II r " �� unoccupied and are primarily used for storage = � rates purposes. They are served by both elevators but _'" ,•, k ,'' z5'' *' ., .*• '�f rfapil Kip \S :'a -. . there is only one stair tower available. Although ; • *, '<r there is an existing fire escape in place, to " comply with current buildingcode, the addition �` ° p Y CITY HALL ANNEX CODES ip FACILITIES CITY MANAGER lipi ECONOMIC DEV. CITY COUNCIL HR CITY MANAGER FINANCE IT • CAPITOL THEATRE CITY CLERKS FINANCE • FACILITIES CITY CLERKS =MU I , 4 44- .. 61 al ..i. fisl MI a i h _ Ill - 1 . 1 ° , -m vIll 1 litH 1-, 7 . ._, ,i_p k A_ MI I o Q I 1-II III I Ill- • all ' _1 ADO • , I EXISTING BASEMENT I' EXISTING LEVEL 01 23 ALSC ARCHITECTS 26 FINISHES The exterior wall construction consists of brick Interior finishes are generally in good condition. veneer over metal stud framing with a concrete A hazardous materials survey should be done parapet cap. The structural framing system is prior to any construction. made up of concrete columns and floor slabs, Doors are also generally in good condition, see structural narrative for more detail. First and though there is a variety of hardware styles second floor exterior windows pop out slightly throughout the building. Not all types meet from the brick veneer; no records were found current ADA guidelines. There are also some to indicate that they had ever been replaced. door configurations that do not have the Windows on the third and fourth floors were required clearances for current code. replaced in 2010. INTERIOR W I I cVST The main server for the City resides in the Interior wall systems appear to be gypsum wall basement. This is not ideal due to the potential board over metal studs. for flooding, but it has not been an issue. Wiring for the server runs under the floor, if the server remains in its current location re-routing the ^OOF S" '" wiring should be considered. The roof is a built up membrane roof. Though documents were not available to confirm the installation date, it is expected that it is of an age that it needs to be replaced. CODES 110 FACILITIES ` ONDS illi FINANCE ill ENGINEERING YPD STORAGE TP a®o fl II Villtb,I0- 1 LE rl 1 'n 1Hi p I1 n ❑ 7 ik I I I I 1 Mid Ul. . EXISTING LEVEL 02 r EXISTING LEVEL 03 + 24 ALSC ARCHITECTS 27 The building is located within the Central <, ,/ Business District (CBD). The site is located within \ \;` the CBD Parking Exempt Area per YMC 15.06, therefore there is no requirement for onsite `� parking stalls. ,/ *\ \lc M1, ' The building appears to be Type IIB construction, with all floors except the basement unsprinkled. ' Multi-user (public)toilet rooms were renovated in 1985 to include ADA stalls. However, while the { reconfiguration met code at the time, they do ,,, kii -,, ,., \ : , , t,, „ not meet current requirements. All single user toilet rooms remain in the original configuration and do not meet current ADA clearance requirements. 4 1 - . I The building meets current code for Type IIB .,- -_-----rN-:>,'--, construction, B occupancy for height and area. \ However, while it is assumed that the building ,art; met code for stories at time of construction, ' , currently IBC only allows 3 stories for .,- unsprinkled building of this type and occupancy. ki.,1 ' \\ I . ., ---40,. i e. '1'1 1, h 1 \t,1 t Iv iR \ , , - 1k _ ll 1 1 1 EXISTING LEVEL 04 'LLANNEX ENTRANCE 25 ALSC ARCHITECTS 28 14.2 CITY HALL ANNEX STRUCTURAL ASSESSMENT-DCI ENGINEERS PROJECT OVERVIEW OVERALL ASSESSMENT The building is currently functioning as the The facility is in good condition and is still within city hall located at 129 N 2nd Street in Yakima, the building's overall life expectancy. During Washington. The building was built in 1948 the site visit, there were no visible signs of and the original construction documents are deterioration or damage to the exterior closure available for use. The building is a 4-story or interior framing elements. concrete building with a basement and the approximate size of the building is 67,000 Programing space that can be categorized as square feet. The design loads noted on the essential, such as ambulance, fire or police drawings are for a typical office and are within services that can change the building's structural the guidelines of the International Building Code risk category from II to IV (as described in (IBC) loading criteria. chapter 16 of the IBC) should be avoided. Since the facility does not appear to be STRUCTURAL SYSTEM undergoing a change of occupancy, DCI does not anticipate any upgrades or modifications to The basement consists of 9 inch thick the existing framing systems. Although slight concrete walls supporting the first floor modifications in the form of new openings in slab at the perimeter and interior concrete the floor and exterior walls are anticipated, columns supported by conventional concrete no upgrades to the building's gravity or lateral foundations. systems are predicted. The main structural system is a cast-in-place concrete columns with concrete beams and joists supporting 4 1/2 inch thick concrete slabs. In isolated locations, the slab is 2 1/2"thick and has a 2"topping slab. As outlined in the International Existing Building Code (IEBC), any new alterations that cause an increase in the existing load-carrying gravity elements by more than 5 percent, shall be replaced or altered as needed to carry the required loads as required by the current International Building Code (IBC). LwriLKPL Fuott..LriSTING S, s.t v. The lateral force resisting system is the concrete walls acting as shearwalls around the perimeter of the building and around the stair and elevator cores. Any new alterations that increase the design lateral loads or where the alteration decreases the capacity of any existing lateral load carrying element should be avoided. If the lateral system is altered in a way that increases the forces or decreases the capacity of the lateral load carrying elements by more than 10 percent, the structure must be upgraded to meet the requirements of the current IBC. 26 ALSC ARCHITECTS 29 4.2 CITY HALL ANNEX MECHANICAL ASSESSMENT-MW ENGINEERS Yakima City Hall was originally constructed the lack of chemical treatment in the heating in 1948. There have been two documented water system, the condition of the pipes is a revisions, one in 1988 and one in 1998. Plans significant concern. exist for the original design and the 1988 modifications. The 1988 remodel had minor COOLING SYSTEM.` tenant improvement changes made to the The original cooling system was demolished mechanical system. There are no plans that in 1996 and replaced with an air-cooled chiller indicate what, if any, changes were made to the serving the MZ-AHU and the re-cooling coils. The mechanical system in 1998 remodel. The third buffer tank, pumps, expansion tank, and other and fourth floors are no longer in use and most chilled water accessories are in the 2nd floor mechanical systems serving these areas have mechanical room. been demolished. The remaining equipment serving the basement, first floor and second CONTROLS floor are mostly original to the building. The The original controls were pneumatic and are exceptions are the boilers and the chiller which in the process of being replaced with electric were installed in 1996. The chiller is slated for controls. The smaller spaces within a zone have replacement sometime in 2023/2024. thermostatic controls to trim temperature in that local area. The means of how this control was accomplished is not clear, but it is likely MECHANICAL SYSTEM' managed through dampers to reduce airflow as there were no heating or cooling terminal units The three active floors are served by a multi- in these areas indicated on plans. Facility staff zone air handling unit (MZ-AHU)with hot and indicated that many of these thermostats and chilled water coils. There are a total of twelve controls are broken as they do not change space zones serving the three floors. Each zone has a temperatures when the thermostat is adjusted. re-cooling coil in the duct main serving the zone and perimeter spaces have radiant heaters on the exterior wall. The third and fourth floors do PLUMBING SYSTEMS not appear to be conditioned and the original perimeter heating has been removed. The active Domestic hot water for the building is served floors were noticeably warm and facility staff by a single residential style gas-fired hot water indicated that they tried to control heat to the heater. There is no hot water recirculation zones through manual dampers to each zone. system. Existing fixtures are mostly sinks and restrooms with urinals, water closets and All the duct and piping insulation appears to lavatories. All fixtures on the third and fourth contain asbestos. Any changes to these will floors have been demolished. require remediation. htHiifvu i)ILIVi. At some point the original steam heating system with a converter for heating water was There are fire sprinklers serving the basement. demolished and replaced with a heating hot All other floors have no sprinklers. water system. The MZ-AHU had its steam heating coil replaced with a heating hot water coil and the existing steam piping (a steam header and the piping that ran to the old MZ-AHU's coil) were re-used for the heating water system. The heating water system does not have any glycol and has not had any chemical treatment in the last 10 years. The existing hydronic pipes are over 75 years old except for a few places where they are over 25 years old. Between the age and 27 ALSC ARCHITECTS 30 4.2 CITY HALL ANNEX ELECTRICAL ASSESSMENT-MW ENGINEERS City Hall was originally constructed in 1948. ENGINE/GENERATOR Since then, there have been at least two There is an existing NEC 702 generator in the documented renovations, in 1988 and 1998. garage. It is a Cummins 100kVA, 208Y/120V The 1988 renovation was limited in scope - and 3PH 60Hz unit with a day tank below. This changes to the electrical system were largely in is connected to a 225A 208Y/120V, 3PH 4W existing panel "H" and the branch circuits serving Cummins transfer switch on the wall in the the first floor. The 1998 renovation was much garage. This then serves the SPS Panel in the more extensive, involving a replacement of the transformer room. Electrical distribution starting with the service entrance switchboard and continuing through GkOUNLJIN, the panelboards and branch devices in the A bare copper ground conductor was observed basement, first and second floors. The third and at the main service switchboard, presumably fourth floor panels have remained untouched the Grounding Electrode Conductor (GEC) to since the original 1948 installation. the buried Grounding Electrode. Equipment grounding conductors were observed in feeders and branch circuits. SERVICE AND DISTRIBUTION The building has two normal electrical services There is a utility meter on the exterior wall of the derived from PP owned 480Y/277V and building. 208Y/120V pole mounted transformers. The service conductors from these transformers utilize risers down the pole and across the There are not currently any renewable energy parking lot and enter the basement main systems installed in this building. electrical room. The 208Y/120V main service equipment is a Cutler-Hammer Pow-R-Line 208Y/120V, 3PH 4W 60Hz 2000A switchboard. LIGHTING AND BRANCH WIRING This switchboard is in good condition but is 25 years old and reaching the end of its useful Lighting throughout the building was recessed life. It is not mounted on a housekeeping pad, troffers where there is ACT drop ceiling, with which poses a flood risk with it's current location retrofit LED bulbs and drivers. This is the case in the basement. The 480Y/277V main service for roughly 80% of the occupied spaces. A few equipment is a Cutler-Hammer Pow-R-Line C renovated spaces, such as the IT area in the 480Y/277V, 3PH, 4W 60Hz 800A Panelboard. basement, had replaced the old ice cube troffer The building electrical distribution is laid out as housings with LED architectural troffers. Utility shown in Appendix Figure 1. spaces had surface mount wraparound fixtures. PANELBOARDS & ENCLOSED BREAKERS EGRESS AND EXIT LIGHLING Branch Panelboards are largely recessed Exit lighting is green LED type and provided with GE A-Series Panelboards. They are in good battery backup. Egress lighting is accomplished condition, but also 25 years old and reaching end with emergency battery units (EBUs) on the walls of useful life. The mechanical panelboard in the along the path of egress. air handler room is a Cutler-Hammer Pow-R-Line PRL2a board in good condition installed in 2000. EXTERIOR LIGHTING Eaton Surge suppression devices are located on The only exterior/ site lighting in the facility branch panelboard serving sensitive electronic parking areas are from utility light poles. equipment. The panelboards in the 3rd and 4th floor are the original Trumbull Elec MFG CO LIGHTING CONTROLS branch panels from 1948. These are in poor Occupied office areas largely utilized local ceiling condition and will need to be demolished. occupancy sensors with wall switch manual overrides. Utility spaces and unoccupied areas of the building utilized manual on/off wall switches for lighting. No daylighting controls are present. 28 ALSC ARCHITECTS 31 OTHER ELECTRICAL SYSTFMS - FIRE Al AR! The fire alarm control panel is located in a communications room in the basement. The existing fire alarm system is a Fire-Lite product by Honeywell. Strobes, speakers, panic switches, manual pull stations and annunciators were observed throughout the building. There is a Halon system for the basement server room as well, with fire alarm bell and control panel located just outside. ENERGY CODE DEFICIENCIES The following Energy Code deficiencies were observed at the time of the walk through: • Existing lighting controls do not include controls for daylighting, occupancy, or manual dimming. • Existing receptacles located within offices, classrooms and work areas are not controlled via occupancy. • While the majority of the basement, 1st and second floors have been retrofitted with LED bulbs, any existing fluorescent lighting fixtures are estimated to exceed the allowed watts per square foot that is allowed for this building type. • Main and sub metering is not present for energy metering of electric loads such as lighting and mechanical systems. 29 ALSC ARCHITECTS 32 4.2 CITY HALL ANNEX TECHNOLOGY AND SECURITY ASSESSMENT-STANTEC FXIcTI1I( F TA rsiFTIAMPIK cFPVIf F EXISTING WIRELESS ACCESS POINTS The majority of network cabling and associated Cisco Wireless Access Points are present at connectivity observed on the tour of the City Hall various locations throughout the buildings building is designed to support a maximum data toured. Cisco Catalyst 9800 Series Wireless network throughput of 100 megabits per second. Controllers were observed in the Basement Data All the horizontal data cabling systems observed Center. within City Hall had at least one component, either cable or connectivity, rated to perform no higher than Category 5. Some of the systems EXISTING ELECTRONIC SECURITY SYS'`E. observed appear to leverage legacy high pair count telephone cabling to distribute Ethernet There was no substantial security camera system network connectivity throughout the section of within City Hall observed during the tour. A the building previously occupied by the Yakima Lenel Access Control System is presently active Police Department. within City Hall and mostly controls doors not ordinarily used by the public. Panic alarm button Routing of existing data cabling throughout City at Mayor's Seat in Council Chambers is the only Hall is problematic in that significant lengths means by which the panic alarm system can be of cable are unsupported along the pathway, activated within this area. and tightly applied zip ties, which are applied at random to groups of unshielded twisted pair data cabling throughout the building. In many CELLULAR DISTRIBUTED ANTFKINIA cVSTFI areas of the building horizontal data network (DAS) cabling routes between floors and through conduit sleeves without the application of fire No cellular coverage reinforcement DAS system stopping methodologies, making these areas a was observed in any of the facilities toured. The potential life safety and flame propagation risk. cellular coverage is less than optimal within various areas of these facilities. The Basement Data Center is a raised floor environment with existing computer room air conditioning equipment in place. City information systems personnel stated that data center power backup is presently dependent upon UPS units within data center equipment No ERRCS DAS system was observed in any of racks until the building-wide back-up power the facilities toured. generator comes online. It was understood by Stantec during the site visit that an evaluation by city IT staff is underway to determine what would be required to relocate the City Hall Data Center above the basement level. CX'cTING VOICE NETWORK SERVICE Observations along with conversations with city personnel during the site visit indicate voice services are being migrated from the existing PBX based system to a VoIP telephone system on a user-by-user basis. Details of this effort were not discussed with Stantec during the site visit. 30 ALSC ARCHITECTS 33 14.2 CITY HALL ANNEX ACOUSTICS ASSESSMENT-STANTEC EXISTING CITY HALL The existing City Hall building contains multiple departments and configurations, along with the council chambers. The third and fourth floors are largely unfinished, unoccupied and used formma storage. Overall the office spaces include continuous acoustic tile ceiling which is providing the bulk of � I ' 110 T the absorption to the space. 1 I I COUNCIL CHAMBERS The existing council chambers included t a perforated ceiling tile. It was unclear if absorption was added beyond the tiles, but the _—�_- _ room did not seem overly lively when carrying a normal conversation. The reverberation time within the council chambers was tested during "" our site visit. The reverberation time was found ,, to be around 0.45 seconds, which is provide - `` an appropriate room response for this type of 111 space. Figure 1 shows an image of the exisitng council chambers. As part of the schematic design, we will work with the users to determine the appropriate EXISTING COUNCIL CHAMBERS room response for all occupied spaces. _17 Ry. g L C ,r PS I r ti w R ♦- f EXISTING COUNCIL CHAMBERS 31 ALSC ARCHITECTS 34 4.3 RICHARD A.ZAIS,JR.CENTER FOR LAW AND JUSTICE __- ' C-T----\ %_ \\• .....'.... , or...........01.., \ \ 111 , _- 3 -, \----\_. ) '-- 1111.r. --c 0 % \------r----\\ \\---""—j' CI\ V------) r5 _ - _awl• c-/\ p VIII )*IIII fc _ _--;_ --- \ ---- , \-- ---- \ .. 1 . c-- ( fAi 32 ALSC ARCHITECTS 35 4.3 RICHARD A.ZAIS,JR.CENTER FOR LAW AND JUSTICE ARCHITECTURAL ASSESSMENT-ALSC ARCHITECTS Built in 1996 with an addition constructed in There are 127 parking stalls on site, with 67 of 2004, the Law and Justice building houses the those within a locked enclosure. There is an Yakima Police Department, Courts, Legal Center, additional associated parking lot across Spruce and City Jail. Various remodels have occurred in Street, with another 75 parking stalls. the different departments as needs arise. CODE ANALYSIS The original building construction was based The main entrance leads to a public lobby off of on the 1991 UBC. Under that code the Type I which are secure entrances to the courts, police occupancy portion of the building was classified department, and stairs leading to the legal cen- as construction type IIFR. Per today's code this ter on the second floor. would be considered type IB. The occupancy type B portion of the building was classified as type IIN, which today would be type IIB. The building is fully sprinkled. Exterior walls consist of brick veneer over metal studs, with a metal fascia at the roof line. Walls and storefront windows appear to be in good condition. INTERIOR WWAL► Interior walls for the city jail section of the build- ing consist of painted CMU. The majority of the rest of the building is metal studs with painted gypsum wall board. One wall of the eastern courtroom is brick veneer, prior to the addition the section was an exterior wall. ROOF SYSTEMS The majority of the roofing material is concrete tile, with single ply membrane roofing at the me- chanical equipment wells. FINISHES Finishes throughout the building interior appear to be well maintained and in good condition. The building is located within the General Com- mercial District (GC) downtown. 33 ALSC ARCHITECTS 36 14.3 RICHARD A.ZAIS,JR.CENTER FOR LAW AND JUSTICE CIVIL ASSESSMENT-SCJALLIANCE MEANS OF EGRESS EXIT ?ND .STRFFTIDFIW/-4(KS The sidewalks on this side of the property have ACCESS POINT LOCATIONS long sections with a cross slope over 2%. 2% is Access points to the site are located on three the maximum cross slope for ADA-compliant sides of the building complex and appear to be sidewalks. functioning well for size, capacity, and location. Existing sidewalks exist within the interior of the II project site. There are clear sidewalk connections _ 4 from exit/entrance doors. The path between the Accessibility stalls and the crossing at the front door consisted of running slopes in excess 2ND STREET SIDEWALKS SLOPE of 4% to access the path to the front door. See Accessibility for additional comments. E WALNL The sidewalks on this side of the property have N 3RD STREET long sections with a cross slope over 2%. 2% is There is an existing sidewalk along 3rd Street. the maximum cross slope for ADA-compliant The existing curb ramp at the mid-block crossing sidewalks. is not compliant to requirements due to slopes. There are also panels that have settled and created edges in excess of/4'. The corner of S 3rd St and E Spruce St the curb ramp is not compliant due to excessive slopes. .� _- - r hiiii1., , - N 3RD STREET SIDEWALKS This section of the sidewalk consists of existing utility boxes that do not have slip-resistant lids. The pedestrian crossing at 2nd Street has a non- compliant ADA ramp due to width and slope. UTILITY BOXES IN E SPRUCE STREET SIDEWALK 34 ALSC ARCHITECTS 37 4.3 RICHARD A.ZAIS,JR.CENTER FOR LAW AND JUSTICE LANDSCAPE ASSESSMENT-SCJALLIANCE F►!CHARGING No publicly accessible EV charging stations are The existing property comprises landscaping and available on the property. appears to meet YCC requirements/expectations. BUS SHELTER There is no bus shelter observed on site. '!A""- TIOR" TRASH FACILITIES The existing irrigation system was not in During the field observation, the waste facility operation due to the time of the season. It pickup was observed. The existing trash appears that the non-sodded areas are on a drip containers have to be left out on the shoulder/ irrigation system. roadway due to the inaccessibility of the designated area. ACCFcc!PILITY The existing Accessible parking stalls located at , the front of the building do not have the most - - ^ straightforward path to the main entrance and require the user to operate in the parking aisle z. _ to access the crosswalk to the front door. _ --- EXISTING TRASH FACILITIES EXISTING ACCESSIBLE PARKING STALLS AMENITIES DARKING CAPACITY At the time of the field observation, parking capacity appeared to be adequate across the entire site at the guest, employee, and secured fencing location. LIGHTINL. The field observation was conducted during daylight hours. Based on type/size/height of light standards, it appears the front parking lot is not fully illuminated. 35 ALSC ARCHITECTS 38 14.3 RICHARD A.ZAIS,JR.CENTER FOR LAW AND JUSTICE STRUCTURAL ASSESSMENT-DCI ENGINEERS PROJECT OVERVIEW Since the facility does not appear to be undergoing a change of occupancy or use, The building is currently serving as the police, DCI does not anticipate any upgrades or courtroom, and jail facility at 200 S 3rd Street modifications to the existing framing systems. in Yakima, Washington. The existing building is Although slight modifications in the form of approximately 53,000 square feet and has one new openings in the floor and exterior walls are 2,700 square foot addition. The original con- anticipated, no upgrades to the building's gravity struction was permitted under the 1991 Uniform or lateral systems are predicted. Building Code (UBC) and was classified as an "Essential Facility" per UBC Table No. 23-K. STRUCTURAL SYSTEM The first floor is a reinforced 4-inch thick concrete slab-on-grade with conventional spread footings at the interior columns and a conventional stemwall and footing at the perimeter walls and columns. The second floor is a concrete topping slab on metal deck supported by wide-flange beams with a total slab thickness of 51/2 inches.The roof framing is 1 1/2 inch metal roof decking and open web steel joists supported by wide-flange beams and girders. I ?TIPRAL FORCE RESISTING SYSTEM The lateral force resisting system consists of braced frames from the first floor to the second floor and moment frames from the second floor to the roof. Any new alterations that increase the design lateral loads or where the alteration decreases the capacity of any existing lateral load carrying element should be avoided. If the lateral system is altered in a way that increases the forces or decreases the capacity of the lateral load carrying elements by more than 10 percent, the structure must be upgraded to meet the requirements of the current IBC. OVERALL ASSESSMENT The facility is in very good condition and still in the early stages of the building's overall life expectancy. During the site visit, there were no visible signs of deterioration or damage to the exterior closure or interior framing elements. 36 ALSC ARCHITECTS 39 14.3 RICHARD A.ZAIS,JR.CENTER FOR LAW AND JUSTICE MECHANICAL ASSESSMENT-MW ENGINEERS MECHANICAL SYSTEMS The original building uses multiple variable air volume (VAV) rooftop air handling units. Each unit has a system of hot water reheat terminal units to serve individual areas. The court room addition adds three more single zone packaged rooftop units. iILA INo 3Y31 EM'. The air handling units for both the original building and the addition all use gas fired heating. The terminal unit reheat is a hot water system fed from a boiler in the 2nd floor mechanical room. The pumps, expansion tank and associated accessories are also in the 2nd floor mechanical room. ')OLING SYSTEMS The original air handlers all use chilled water cooling from the roof mounted chiller. The pumps, expansion tank and associated accessories are in the 2nd floor mechanical room. The packaged units serving the courtroom addition use packaged DX cooling. CONTROLS There is no information available on the existing controls for the YPD L&J. Domestic water heaters are in the 2nd floor mechanical room. The system is recirculated but likely does not meet current code requirements for maximum length of pipe from the heated main. FIRE SPRINKLER(' The building is fully sprinkled with three risers. One riser serves the jail, the remaining two serve the two floors of the building. 37 ALSC ARCHITECTS 40 14.3 RICHARD A.ZAIS,JR.CENTER FOR LAW AND JUSTICE ELECTRICAL ASSESSMENT-MW ENGINEERS SFRVI F AND l!,STPIBUTION There are not currently any renewable energy The building normal electrical services are systems installed in this building. derived from a PP owned 480Y/277V pad mounted transformer. The service conductors from this transformer run underground into LIGHTING AND BRANCH WIRING° the main electrical room located on the first floor. The main service equipment is a Square Lighting throughout the building was recessed D Power Style 480Y/277V, 3PH 4W 60Hz 1200A downlights and suspended indirect linear switchboard. This switchboard is in good fixtures where there is ACT drop ceiling. This is condition but is nearly 30 years old and reaching the case for roughly 80% of the occupied spaces. the end of its useful life. The building electrical Utility spaces had linear strip fixtures. distribution is laid out as shown in Appendix Figure 5. rr;nrcc &fin r_X/TLlrpT!nir Exit lighting is green LED type and provided with PANELBOARDS& ENCLOSED BREAKERS battery backup. Egress lighting is accomplished Branch Panelboards are largely surface mount with emergency battery units (EBUs) on the walls Square D NEHB style Panelboards mounted in along the path of egress. dedicated electrical rooms. They are in good condition, but also 30 years old and reaching end EXTERIOR LIGHTING of useful life. Leviton Surge suppression devices The only exterior/ site lighting in the facility are located on the main service switchboard and parking areas are from utility light poles. branch panelboards serving sensitive electronic equipment. LIGHTING CONTROLS Occupied office areas largely utilized local ceiling BRANCH DEVICES occupancy sensors with wall switch manual The original design for branch circuits on overrides. Utility spaces and unoccupied areas of this building included substantial floor ducts the building utilized manual on/off wall switches throughout office and conference type spaces. for lighting. No daylighting controls are present. Workstations and floor mounted equipment are fed from power whips and floor boxes in these floor ducts. k.0 R ELECTRICAL SYSTEMS - FIRE ALAkivi ENGINE/GENERATOR The fire alarm control panel is located in the There is an existing NEC 702 generator in a second floor communications room. The dedicated generator room on the exterior of existing fire alarm system is a Notifier product the building. It is a Cummins 100kVA, 208Y/120V by Honeywell. Strobes, speakers, panic switches, 3PH 60Hz unit with a day tank below. This manual pull stations and annunciators were is connected to a 260A 208Y/120V, 3PH 4W observed throughout the building. Cummins transfer switch on the wall. This then serves the EMH1 Panel in the main electrical room. CODE DF"''r"*-' - GROUNDING The following Energy Code deficiencies were Equipment grounding conductors were observed observed at the time of the walk through: in feeders and branch circuits. Grounding was • Existing lighting controls do not include not observed during the walkthrough, but controls for daylighting, occupancy, or may have been integral to the main service manual dimming. equipment. • Existing receptacles located within offices, classrooms and work areas are not controlled METERING via occupancy. There is a utility meter on the exterior wall of the building. 38 ALSC ARCHITECTS 41 • Existing fluorescent lighting fixtures are estimated to exceed the allowed watts per square foot that is allowed for this building type. 39 ALSC ARCHITECTS 42 4.4 SPECIAL ASSAULT UNIT(SAU)(FORMERLY Y-PAC BUILDING) ' , \ \\-- --- ,,,---- \1) t..... 7'ALA 1 vil er......... . ------% l \ \ I \ \ \ \ , -----1 0 ) 10' Q;01, \ -) ) 0 % 0 r• \) 1.1*s c2 `i - ' ' _ma.- • . , , 11 ccv : 3 .: ' . -._.--1 \---- ... .....„ . Ir- . rill\ 'L. _. ' \ , . . . _ %. \ ‘• ..--• '- . ---,,-, u . v. , • - \ \ 40 ALSC ARCHITECTS 43 4.4 SPECIAL ASSAULT UNIT(SAU)ARCHITECTURAL ASSESSMENT-ALSC ARCHITECTS Located at 124 S. 2nd Street, the single story cotta detailing, south facade is painted brick, building was built in 1915 according to city north facade is metal panel, and the west facade records. Based on sketches provided it appears is a combination of painted brick and metal that interior was renovated for Y-PAC/YCTV use panel. There are two roll up doors on the west in the late 1990s. facade, one into the larger studio and another into the garage. The roof has been recently replaced. The approximately 5,790 sf building currently riI iSHES houses the offices, two studios, five editing bays, storage areas, and equipment for Yakima Public Interior finishes have been well maintained and Affairs Channel (Y-PAC) and Yakima Community are in good condition. Television (YCTV). - — IThe building is located within the CBD zone of downtown and has a detached parking lot YCTV E✓tac •-�' available for use by employees and the public. CODE ANALYSIS Roof structure was entirely enclosed and therefore type was unable to be confirmed, VCTV/V-PACEXTERIOR yp however based on Structural's recommendation that it is likely wood framing the building type is FXTERIOP WLtI I SYSTEM assumed to be VB. Per current code, allowable area for occupancy type B in an unsprinkled Exterior walls appear to be load bearing brick, building is 9,000sf. Sprinklers are not required veneer materials vary at each side of the building for this occupancy. - the east facade is exposed brick with terra BREAKRO MECH OM OFFICE COVERED PARKING STUDIOA AREA J STUDIO OPEN CONTROL TOILET TOILET WORKSTATIONS ROOM ROOM ROOM LOBBY -r I ELEC MECH T EDIT BAY EDIT BAY CONFERENCE J PLAYBACK ROOM EQUIPMENT STUDIO B/ EQUIPMENT GARAGE STORAGE EDIT BAY STORAGE _ EDIT BAY EDIT BAY EXISTING FLOOR PLAN 41 ALSC ARCHITECTS 44 14.4 SPECIAL ASSAULT UNIT(SAU)STRUCTURAL ASSESSMENT-DCI ENGINEERS PROJECT OVERVIEW OVERALL ASSESSMENT The building consists of a single-story structure The facility is in fair condition. During the that is currently being used as the office of the site visit, there were no visible signs of water Yakima Public Affairs Channel and is located at intrusion, damage to the exterior closure, or 124 S 2nd Street in Yakima, Washington. The damaged interior framing elements. structure is approximately 6,000 square feet with Programing space that can be categorized as a carport off the west end and adjacent to the essential, such as ambulance, fire or police alley. services that can change the building's structural risk category from II to IV (as described in chapter 16 of the IBC) should be avoided. STRUCTURAL SYSTEM Since the facility does not appear to be Although the original construction documents undergoing a change of occupancy and is aren't available, it is likely that the building is currently functioning adequately as office comprised of wood beams spanning north space, DCI does not anticipate any upgrades or south and supported by concrete pilasters modifications to the existing framing systems. on the exterior walls and an interior column. Although slight modifications in the form of Wood joists likely span between the wood new openings in the floor and exterior walls are beam elements and support the roof decking. anticipated, no upgrades to the building's gravity At the time of the visit, no attempt was made to or lateral systems are predicted. uncover the existing roof elements. The exterior building walls of the office are comprised of roof supporting concrete pilasters and infilled with unreinforced masonry(URM) walls. As outlined in the International Existing Building Code (IEBC), any new alterations that cause an increase in the existing load-carrying gravity elements by more than 5 percent, shall be replaced or altered as needed to carry the required loads as required by the current International Building Code (IBC). LATERAL I URCL RtSiSTING SYSTEM The lateral force resisting system appears to be the URM acting as shearwalls around the perimeter of the building for both the office and the shop. Any new alterations, that increase the design lateral loads or where the alteration decreases the capacity of any existing lateral load carrying element should be avoided. If the lateral system is altered in a way that increases the forces or decreases the capacity of the lateral load carrying elements by more than 10 percent, the structure must be upgraded to meet the requirements of the IBC. 42 ALSC ARCHITECTS 45 4.4 SPECIAL ASSAULT UNIT(SAU)MECHANICAL ASSESSMENT-MW ENGINEERS Drawings are not available for the Y-PAC building. The existing equipment is approximately 25 years old except for one condensing unit that was recently replaced. The building is served by two gas fired furnaces with DX cooling coils. Remote condensing units are located on the roof. Each system has its own thermostatic control. Domestic hot water for the building is served by a single residential style electric hot water heater. There is no recirculation system. Existing fixtures are in restrooms and the break room. The building is not sprinkled. 43 ALSC ARCHITECTS 46 4.4 SPECIAL ASSAULT UNIT(SAU)ELECTRICAL ASSESSMENT-MW ENGINEERS Original and renovation construction drawings EXTERIOR LIGHTING were not available for the Y-PAC. There appeared There are exterior wall packs in the parking area. to be a mixture of original electrical equipment -35yrs old and a more recent panel addition -25 LIGHTING CON7i years old. Interior spaces utilized local manual on/off wall switches for lighting controls. No daylighting controls are present. SERVICE AND DISTRIBUTION The building normal electrical services are . riER ELECTRICAL Sr ' ri'vtlS - Fikt at- derived from Pacific Power (PP) owned 240/120V pole mounted transformer. The service The fire alarm control panel is located in a conductors from these transformers are aerials mechanical room next to the electrical room. to a weatherhead on the building's northwest The existing fire alarm system is a Honeywell corner. These service conductors enter into an product. Strobes, speakers, panic switches, electrical room via a conduit to a wall mounted manual pull stations and annunciators were utility meter. observed throughout the building. The conductors from the utility meter secondary enter a trough and route to a wall mounted ENERGY CODE DEFICIENCIES Siemens 100A panel, a Square D 100A 240V disconnect switch, and a Cutler-Hammer The following Energy Code deficiencies were disconnect switch. This equipment is in poor observed at the time of the walk through: condition and is past the end of it's maintainable • Existing lighting controls do not include life and should be replaced. One of the controls for daylighting, occupancy, or disconnects then feeds a Siemens 125A recessed manual dimming. panelboard in another room. This panelboard • Existing receptacles located within offices, wasclassrooms and work areas are not controlled added to support the addition of studio via occupancy. lighting in two rooms in the building. This • Existing fluorescent lighting fixtures are Siemens 125A panel is in good condition. estimated to exceed the allowed watts per square foot that is allowed for this building t;V CILIvt ilti I On type. There is no generator on this building. METERING There is a utility meter on the wall of the electrical room. There are not currently any renewable energy systems installed in this building. LIGHTING AND BRANCH WIRING Lighting throughout the building was recessed fluorescent flat panels in ACT drop ceiling. Utility spaces had linear industrial fixtures. Frgccc,/in!n FY(T!lrNT!N( Exit lighting is green LED type and provided with battery backup. 44 ALSC ARCHITECTS 47 4.5 EXISTING POLICE ANNEX 1C ' ' \--) ‘ . \ -\ \\,---- \ i i vil , -----I \ I \ \ \ \ ----1 \ I \ \ ' Q;01, ) 0 % 0 Pt v,:5, 1 .\100. ,,,, \,......._ , , rota_ v ,, r 1 1 ,cs..,..........\ ) A 10117,44 \:j• _ . -.."4,, .----- • , f tkiviiw \:'' ,t,:_0 c) vi:• It,' 1' 1\ 1(OA''r•:"I-1! I. 1 ,ir- 4i4w-- 1 * 1....-- , \ \ 45 ALSC ARCHITECTS 48 4.5 EXISTING POLICE ANNEX ARCHITECTURAL ASSESSMENT-ALSC ARCHITECTS The police storage facility consists of two FINISHES adjacent buildings. The larger building located at 210 S 2nd St was built in 1945 and the adjacent Interior finishes are generally in poor condition, building to the south was built in 1920. No but the building appears to function as needed drawings were available for review, but per City for storage. Given the age of the buildings a records the buildings are 10,500 sf and 3,125 sf hazardous material survey should be conducted respectively. prior to any modifications. The flooring in the southeast corner of the mezzanine has deteriorated somewhat. Though not yet a hazard, it is in need of repair. The building at 210 S. 2nd is mostly open storage with overhead coiling doors at the east and west ends. There is a mezzanine above the front quarter of the building that has access to the roof at the east end and access to a catwalk over The buildings are located within the General the storage area to the west. Commercial District (GC) downtown. EXTERIOR WALLS CODE ANALYSIS The exterior walls are constructed of structural Building construction type for both buildings masonry. Portions of the walls within the 1920 is assumed to be VB. Current code lists the building have been furred. allowable area for occupancy type S-1 storage in an unsprinkled building as 9,000sf; factoring in allowable increases for open area brings it up to ROOF SYSTEM 10,530sf per floor. The observable portion of the roof at the east Because the larger building is used to store side of the building is in poor condition. It motor vehicles, an automatic sprinkler system appears that repairs have been made over the should be added. years, but the material is cracking and most of the flashing section along the east parapet is missing. 111W-411141 ti - 1 a0r _may - • ISTING POLICE ANNEX EXISTING POLICE ANNEX 46 ALSC ARCHITECTS 49 14.5 EXISTING POLICE ANNEX STRUCTURAL ASSESSMENT-DCI ENGINEERS PROJECT OVERVIEW If the lateral system is altered in a way that increases the forces or decreases the capacity of The building consists of a single-story structure the lateral load carrying elements by more than that is currently being used as storage space for 10 percent, the structure must be upgraded to the Yakima Police Department and is located at meet the requirements of the IBC. 210 S 2nd Street in Yakima, Washington. The main structure is approximately 10,000 square feet with a 1,500 square foot mezzanine at the east end of the building. There is also an adjacent building that shares a common wall and The facility is in fair to poor condition. During has an approximate size of 3,000 square feet. the site visit, the flashing between the roof and the west parapet was missing and provided an avenue for water intrusion. The roof framing had been replaced with prefabricated trusses in the east portion of the building. There appeared The main building's roof framing was exposed to be charring on some the roof members in and visible from inside and consisted of heavy the western part of the building indicating there timber girder trusses clear spanning north- had been a fire at some point in the building's south to the exterior walls supporting wood lifespan. No attempt was made to identify the joists spanning east-west to the girder trusses. depth of the charring. The exterior walls didn't The mezzanine floor was similar to the roof appear to have any damage and had minor framing and had wood joists spanning between cracks. the bottom chords of the girder trusses. The exterior walls were board formed concrete Programing space that can be categorized as bearing walls with integral pilasters at the girder essential, such as ambulance, fire or police truss locations. services that can change the building's structural risk category from II to IV (as described in The adjacent building framing was similar to the chapter 16 of the IBC) should be avoided. main building with wood joists clear spanning north-south to the exterior board formed Since the facility does not appear to be concrete walls. undergoing a change of occupancy and is currently functioning adequately as storage As outlined in the International Existing Building space, DCI does not anticipate any upgrades or Code (IEBC), any new alterations that cause an modifications to the existing framing systems. increase in the existing load-carrying gravity Although slight modifications in the form of elements by more than 5 percent, shall be new openings in the floor and exterior walls are replaced or altered as needed to carry the anticipated, no upgrades to the building's gravity required loads as required by the current or lateral systems are predicted. International Building Code (IBC). The lateral force resisting system appears to be the board formed concrete walls acting as shearwalls around the perimeter of the building for both the main building and the smaller adjacent building. Any new alterations, that increase the design lateral loads or where the alteration decreases the capacity of any existing lateral load carrying element should be avoided. 47 ALSC ARCHITECTS 50 4.5 EXISTING POLICE ANNEX MECHANICAL ASSESSMENT-MW ENGINEERS The YPD Annex consists of two buildings, one used as a warehouse and the other for document storage. Drawings for the Annexes were not available. The planned work for the annexes is related to storage and will likely have minimal effects on the existing mechanical systems. The existing mechanical systems are all 25 years or more old. • .L`j.MNICALSY u`� � The building is served by gas fired unit heaters in the warehouse area. The thermostats are set to maintain the space at 65°F. There were reports of the space being cold in the winter, but not below freezing. The office area is served by a rooftop unit with gas heat and DX cooling. Each system has its own thermostatic control. PLUMBING SYSTEMS None FIRE SPRINKLER The building is not sprinkled. 48 ALSC ARCHITECTS 51 14.5 EXISTING POLICE ANNEX ELECTRICAL ASSESSMENT-MW ENGINEERS SFRVIf F AND nISTPIBUTION LIGHTING AND RPANCH WIRING The warehouse building normal electrical Lighting throughout the warehouse building was service is derived from Pacific Power (PP) owned linear industrial fixtures with T5 bulbs. Lighting 240/120V pole mounted transformer. The service in the document storage building was recessed conductors from this transformer to an aerial to fluorescent flat panels in ACT drop ceiling. a weatherhead and utility meter on the building's exterior wall. These service conductors enter =GRFSS AN.n FXIT LIGHTING into an electrical room via a conduit to a wall Exit lighting is green LED type and provided with mounted utility meter. battery backup. The conductors from the utility meter secondary EXTERIOR LIGHTING route to a wall mounted Cutler-Hammer 200A There are exterior wall packs in the parking area. main service panelboard. This equipment is in fair condition but is past the end of it's LIGHTING COFVTROI maintainable life and should be replaced. This is Interior spaces utilized local manual on/off wall the only panelboard in the warehouse building. switches for lighting controls. No daylighting controls are present. The document storage building normal electrical service is derived from Pacific Power (PP) owned 240/120V pole mounted transformer. The service D5090 OT'IER F' ECTD'CAL SYSTEMS - FIRE conductors from this transformer to an aerial to rkiAPM a weatherhead and utility meter on the building's exterior wall. These service conductors enter The fire alarm system was not observed during into an electrical room via a conduit to a wall the site walk through. mounted utility meter. The conductors from the utility meter secondary ELECTRICAL SYSTEMS GENERAL - DESIG route to a wall mounted Siemens 200A main CONSIDERATIONS service panelboard. This equipment is in fair condition but is past the end of it's maintainable The architectural work is expected to be minimal, life and should be replaced. This is the only if any at these two facilities As a result, the only panelboard in the document storage building. modifications to the electrical systems will be improvements to meet life safety codes. This �n,rr r�rr ana�f?/pT!lC includes rooftop maintenance receptacle, egress There is no generator on either of these building. lighting and fire alarm. Energy code violations will also be noted for owner awareness. METERING There is a utility meter on the exterior wall for both the warehouse and document storage LIGHTING AND BRANCH WIRING - DESIGN buildings. CONSIDERATIONS Egress and Exit Lighting: Exit lighting is green LED type and provided with battery backup. There are not currently any renewable energy Egress lighting shall be accomplished with systems installed in these buildings. emergency battery units (EBUs) on the ceiling and walls along the path of egress. A rooftop GFCI receptacle with in-use weatherproof cover shall be provided for maintenance personnel working on rooftop mechanical equipment. 49 ALSC ARCHITECTS 52 OTHER ELECTRICAL SYSTEMS DESIGN • Advanced metering CONSIDERATIONS - FIRE ALARM • Demand response ready The fire alarm system was not observed during the walk through. Branch fire alarm devices shall APPLICABLE CODES AND STANDARDS be updated to match any floor plan changes. New head end and end point devices shall be • General provided as required by NFPA. • International Building Code • International Fire Code • Americans with Disabilities Act (ADA) XISTING CODE it 16.16.1‘1.. • Underwriters Laboratories (UL) • Local Codes and Ordinances The following Code deficiencies were observed • Electrical at the time of the walk through and will need to • National Electrical Code (NFPA 70) be remedied during renovation • International Fire Code (IFC) • Storage within dedicated electrical working • Regulations of the State Fire Marshal space - any materials and equipment not • Washington State Department of Labor related to electrical distribution system shall and Industries be removed from electrical spaces. • Washington Administrative Code • There is no outlet present on rooftop for • Washington State Non-Residential servicing mechanical equipment. Energy Code • Illuminating Engineers Society of North America (IESNA) ENERGY CODE DEFICirtosi The following Energy Code deficiencies were observed at the time of the walk through: • Existing lighting controls do not include controls for daylighting, occupancy, or manual dimming. • Existing fluorescent lighting fixtures are estimated to exceed the allowed watts per square foot that is allowed for this building type. SUSTAINABILITY AND ENERGY UTILIZATION • Washington State Energy Code (WSEC) • Energy efficient transformers • Energy efficient lighting and lighting controls • Occupancy based receptacle controls • Renewable energy • LEED • Exterior lighting with light pollution reduction measures • Manual lighting controls for at least 90% of individual occupied spaces • Electric vehicle charging for 10% of available parking spaces • Roof solar array for onsite renewable energy production 50 ALSC ARCHITECTS 53 4.5 EXISTING POLICE ANNEX TECHNOLOGY AND SECURITY ASSESSMENT-STANTEC The Yakima Police Department headquarters The recommended upgrade efforts for the facility appears to be cabled with an intent to technology systems include: follow the Category 5 cabling standard in place • Upgrade the copper horizontal cable at the time of construction. Cabling labeled systems to the current ANSI/TIA-568.2-D Category 6 was found to be terminated on Standard Category 6 for horizontal cabling some patch panels within the facility. There is a plants throughout all facilities, including the separate room near the former Police Dispatch installation of ANSI/TIA-569-E compliant cable Center that contains a telecommunications pathways and spaces as well as cable floor equipment room with an adjoining data server transitions that comply with the life safety room. Stantec did not achieve access to this requirements of the local Authority Having server room to make observations at the time of Jurisdiction. site visit. • Provide Panic Alarm activation buttons within convenient reach of public service windows and City Council Chambers that annunciate specific locations of buttons being activated directly to the Police Dispatch Center. Avaya PBX equipment resides in the systems • Review the need/requirement for an ERRCS equipment room adjacent to the room formerly for the City Hall and Police Headquarters used as the Police Dispatch Center. No current facilities. This would require a review meeting operational challenges with voice telephone with the Authority Having Jurisdiction to services were evident at the time of site visit. determine potential requirements. • Review the need for a Cellular DAS installation for the City Hall and Police EXISTING WIRELESS ACCESS POINTS Headquarters facilities. • Implement a centralized UPS system for The Wi-Fi components presently in use could critical systems located within the City not be identified at the time of site visit. Wireless Hall Data Center with monitored power controller equipment could not be identified distribution units in each equipment to as access to the Police Data Center was not improve manageability and serviceability of available. short-term back of power systems. CELLULAR DISTRIBUTED ANTENNA SYSTEM (DAS) No cellular coverage reinforcement DAS system was observed in any of the facilities toured. The cellular coverage is less than optimal within various areas of these facilities. EMERGENCY RESPONDER RADIO COVERAGE SYSTEM (ERRCS) No ERRCS DAS system was observed in any of the facilities toured. 51 ALSC ARCHITECTS 54 4.6 FORMER ONDS BUILDING . , • . . \ % % .. ---- , \ .-----, \.----- _------\_ / \ ---- -- ,, \----\-\ \.-------- \____. _ii I:: • 0 • . . , , , . ' '• . . l'- E L-1 \---i A.:11.11‘..111.: .*1716.1,10;44:::, ?:--)3 El , C' '., - 4,- .... Li _ n 11-1- •:1111A 2-...• --. ...401%.• -• - N • rcp C:)' ', 't...--._.....1 , % III C:3 0 -'.°4 Iii& r----\ I J El ----), 1 1 rc-:- Ou - , 1 ) 1.,_, _i- _____„ ., . ,_ ., co, 1 , „ ...,__, , . -___, Hi C.----\ k-3: 3 __ \---3. , II _ --- • 0 0 _ . ... ,,,------., ----% r ' [ 1 I ,------10, , 0 ----\ \--- , H v: C l 0 J— ill •.-___-- \ 0 0 C-----3 . o r\__1-----\- \--------5- ---- \\ ----c ,---1 n . . , . 52 ALSC ARCHITECTS 55 4.6 FORMER ONDS BUILDING ARCHITECTURAL ASSESSMENT-ALSC ARCHITECTS The house at 112 S. 8th Street currently houses the Office of Neighborhood Development Services. Renovations have been made to convert the home into an office environment which consists of a reception area, several offices, a conference room, and shop space in the back. The residential kitchen and toilet ' ''x. rooms remain. _ _. = No construction documents were available for " review. However, based upon observations appears pp ears to I /IA. �� �,during a site visit, the building be typical house construction and is in fair 011 Ill: Tit,1: condition. A concrete ramp has been added 'to the side of the front porch to create an N s� �trk ; ;cam--��'.4 accessible entrance. Interior finishes appear to ,. ' 0,3 ), be in good condition. The second floor is served , � , ..' , ,,,, • Al by a carpeted stair but there is no accessible -ri° fi � 4 V*, ,e,k -.r 4 ` t.- route. " - !r FORMER ONDS BUILDING 53 ALSC ARCHITECTS 56 14.6 FORMER ONDS BUILDING STRUCTURAL ASSESSMENT-DCI ENGINEERS PROJECT OVERVIEW LATERAL FORCE RESISTING SYSTEM The building consists of a private residence that The lateral force resisting system appears to be has been repurposed into an office building wood sheathing on the exterior walls acting as and is located at 112 S 8th Street in Yakima, shearwalls around the perimeter of the building Washington. The structure is approximately for both the office and the shop. Any new 1,100 square feet on the main level and 670 alterations, that increase the design lateral loads square feet on the second floor. There is also a or where the alteration decreases the capacity of 780 square foot detached garage that has been any existing lateral load carrying element should converted to a shop and storage facility. The be avoided. original date of construction or change of use to an office is unknown. If the lateral system is altered in a way that increases the forces or decreases the capacity of the lateral load carrying elements by more than STRUCTURAL SYSTEM 10 percent, the structure must be upgraded to meet the requirements of the IBC. Although the original construction documents aren't available, it is likely that the building is comprised of conventional wood framed OVERALL ASSESSMENT construction. At the time of the visit, no attempt was made to uncover the existing structural The facility is in fair condition. During the elements. site visit, there were no visible signs of water intrusion or damage to the exterior closure or The exterior building walls of the office are interior framing elements. supported by concrete stem walls and the building has a crawl space below the main floor. Programing space that can be categorized as The shop is also supported by exterior concrete essential, such as ambulance, fire or police stem walls and has a concrete slab on grade. services that can change the building's structural risk category from II to IV (as described in To meet the requirements of the International chapter 16 of the IBC) should be avoided. Building Code (IBC), residential buildings are required to support a vertical load of 40 pounds Since the facility does not appear to be per square foot (psf) and office space is required undergoing a change of occupancy and is to support 50 psf. Although the existing framing currently functioning adequately as office is unknown, it is unlikely that the original framing space, DCI does not anticipate any upgrades or meets the requirements of office loading. Based modifications to the existing framing systems. on the visible framing in the shop, it is also Although slight modifications in the form of unlikely that the roof framing can support the new openings in the floor and exterior walls are current 30 psf snow load that is required by the anticipated, no upgrades to the building's gravity City of Yakima for new construction. or lateral systems are predicted. As outlined in the International Existing Building Code (IEBC), any new alterations that cause an increase in the existing load-carrying gravity elements by more than 5 percent, shall be replaced or altered as needed to carry the required loads as required by the current International Building Code (IBC). 54 ALSC ARCHITECTS 57 4.6 FORMER ONDS BUILDING MECHANICAL ASSESSMENT-MW ENGINEERS The ONDS building was originally constructed in 1940 as a two-story single-family residence. It has been converted into office space with a detached shop behind. The main building is served by a residential grade air handling unit with a remote outdoor heat pump. The second floor has window mounted air conditioning units as supplemental cooling. The detached shop is served by multiple systems which include wall mounted electric heaters, wall mounted air conditioners, unit heaters and ductless split system. Each system has its own thermostatic control. PLUMBING SYSTEM Domestic hot water for the building is served by a single residential style electric hot water heater. There is no recirculation system. Existing fixtures are in restroom and kitchen. The detached shop has a restroom/janitor's closet. The building is not sprinkled. 55 ALSC ARCHITECTS 58 14.6 FORMER ONDS BUILDING ELECTRICAL ASSESSMENT-MW ENGINEERS SFRVI(F AND n!STRIBUTION EXTERIOR LIGHTING There is not exterior lighting for this building. The building normal electrical services are derived from PP owned 120/240V, 37.5kVA pole mounted transformer. The service conductors The majority of the spaces in the building from these transformers are aerial from the utilized manual on/off wall switches for lighting. pole across to weatherheads on both the The conference room did have a local ceiling shop and the main building. The main service occupancy sensor with wall switch manual equipment for the main building is a Square D overrides. No daylighting controls are present. 120/240V, 1 PH 3W 60Hz 200A load center. This load center is in fair condition. It is the only electrical panel in the main building. As noted OTHER ELECTRICAL SYSTEMS - FIRE ALARM above, a second set of aerial service conductors routes to the shop weatherhead, where there is There is not a centralized fire alarm system a service disconnect, and Square D load center currently in place. There are individual ceiling to serve the shop loads. This load center is in fair mounted smoke detectors. condition. The building electrical distribution is laid out as shown in Appendix Figure 3. ENGINE/GENERATOR There is no generator for this facility. GROUNDING Equipment grounding conductors were observed in feeders and branch circuits. The GEC was not observed during the walkthrough due to the deadfront cover being in place, but it is assumed to connect to the metal water piping as is common for residential construction. There is a utility meter on the exterior wall of the both the main building and the shop. RENEWABLE- There are not currently any renewable energy systems installed in this building. LIGHTING AND BRANCH WIRING Lighting throughout the building was surface mount wraparound fixtures. There looked to be a mixture of fluorescent and LED fixtures in the building. EGRESS AND EXIT LIGHTING Due to the size of this facility, there were no exit lights, only placard signs at exits. We were not able to identify egress lighting during our walk through. 56 ALSC ARCHITECTS 59 FUNDAMENTAL BUILDING PROGRAM AND DEPARTMENTS The following pages detail the spatial requirements for all City departments included in the study, including the program (space list) and internal relationship diagram for each. Any - required or requested adjacencies to other departments are also shown. \, Spaces that have been noted as possibly being shared are gray in the relationship .. diagram. ' A 1 I1IFOr II? k tr`4 11111 57 ALSC ARCHITECTS 60 5.0 FUNDAMENTAL BUILDING PROGRAM AND DEPARTMENTS CITY MANAGER ALS C City of Yakima Space Study �n� nec*s TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) City Manager 1,549 City Manager 1 1 180 180 Assistant City Manager 1 1 180 180 Assistant to the City Manager 1 1 64 64 Conference Room(for 14) 1 1 315 315 Storage 1 1 100 100 Break Room(for 12) 1 1 300 300 Work Room 1 1 100 100 CIRCULATION-25% 309.75 PROGRAM ADJACENCIES CIIYMANAGER WORK BREAK ROOM ROOM STORAGE ASST CITY CONFERENCE CITY MGR ROOM (FOR 14) MGR CITY MGR CAN BE SHARED ASS'�H m> BUT NEEDS TO BE BY CITY MGR W W CITY CLERKS CITY COUNCIL DEPARTM ENT ADJACENCIES LEGEND < I DOOR/OPENING 4.* GLAZING/VISUAL CONNECTION SHARED BY OTHER DEPARTMENTS 58 ALSC ARCHITECTS 61 5.0 FUNDAMENTAL BUILDING PROGRAM AND DEPARTMENTS CITY CLERKS /-\LSC City of Yakima Space Study TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) City Clerks 1,755 Manager 1 1 180 180 Clerks 4 4 150 600 Clerk(Workstation) 1 1 64 64 Conference Room(for 10) 1 1 240 240 Dedicated Storage Room 1 1 200 200 CIRCULATION-25% 321 Break Room(for 6) 1 1 150 150 LobbyWaiting Area(Shared) PROGRAM ADJACENCIES CITY CLERKS CLERK CLERK CLERK CLERK BREAK ROOM DEPT. STORAGE CONFERENCE HEAD CLERK ROOM ROOM (FOR 10) W W CITY MANAGER CITY COUNCIL DEPARTM ENT ADJACENCIES LEGEND < I DOOR/OPENING 4.* GLAZING/VISUAL CONNECTION SHARED BY OTHER DEPARTMENTS 59 ALSC ARCHITECTS 62 5.0 FUNDAMENTAL BUILDING PROGRAM AND DEPARTMENTS CITY COUNCIL /-\LSC City of Yakima Space Study TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) City Council 3,100 Council Chamber 1 1 2000 2000 Control Room 1 1 100 100 Conference Room(for 8,w/kitchenette) 0 1 250 250 Office 1 1 150 150 CIRCULATION-25% 600 PROGRAM ADJACENCIES CITY COUNCIL OFFICE CONF COUNCIL CHAMBER ROOM (8) < m> CONTROL ROOM dr 1!„ W W i CITY CLERKS CITY MANAGER 1 DEPARTM ENT ADJACENCIES LEGEND < I DOOR/OPENING 4.* GLAZING/VISUAL CONNECTION SHARED BY OTHER DEPARTMENTS 60 ALSC ARCHITECTS 63 5.0 FUNDAMENTAL BUILDING PROGRAM AND DEPARTMENTS ONDS ALS C City of Yakima Space Study �n� nec*s TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) ONDS 1,857 Neighborhood Development Svcs Supervisor 1 1 150 150 Supervisor 1 1 150 150 Grant Financial Specialist 0 1 64 64 Home Loan Specialist 0 1 64 64 Carpenter/Rehab Tech(at Shop location?) 1 2 64 128 Grant Writer 1 1 tio 64 64 Economic Development Manager 0 1 0 150 150 Economic Development Assistant 0 1 64 64 Reception 1 1 n, 64 64 Conference Room(for 9) 1 1 240 240 Waiting Area(4) 1 1 60 60 Work Room 1 1 100 100 Break Room 1 1 100 100 Storage 1 1 100 100 CIRCULATION-25% 358.5 Shop(will be at another site) 1 1 0 PROGRAM ADJACENCIES ONDS ECON GRANT I 7 WORK WAITING DEV WRITER (REHAB CARP- ASST I TECH ENTER tik BREAK L — — — GRANTS HOME ROOM OFFSITE RE LOANS CONF. „mop/ `mow. ROOM ,,. , ..,-- (9)ECONOMIC SUPER- SUPER- STORAGE DEV MGR VISOR VISOR r I I I 4 I I I I I I COMMUNITY DEVELOPMENT 1 DEPARTM ENT ADJACENCIES LEGEND < I DOOR/OPENING 4.* GLAZING/VISUAL CONNECTION SHARED BY OTHER DEPARTMENTS 61 ALSC ARCHITECTS 64 5.0 FUNDAMENTAL BUILDING PROGRAM AND DEPARTMENTS COMMUNITY DEVELOPMENT ALS C City of Yakima Space Study AnC,11neC, TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) Community Development 4,620 Department Head 1 1 180 180 Administrative Assistant 1 1 64 64 Codes Manager 1 1 ;j,) 150 150 Permit Project Coordinator 1 1 0 120 120 Supervising Code Inspector 1 1 Q 120 120 Building Inspectors 3 3 0 32 96 Code Compliance 5 7 0 64 448 Plan Reviewer,including shared layout 2 2 ® 72 144 Permit Tech 4 4 ® 64 256 Small Meeting Area 1 1 ® 100 100 Small Conference Room 1 1 120 120 Storage Room 1 1 100 100 Building Plans Storage Room 1 1 144 144 Planning Manager 1 1 0 150 150 Planners/Planning Tech 5 5 0 120 600 Property Record File Room 1 1 288 288 Waiting area for up to 12 people CIRCULATION-25% 770 Conference Room(for 15-20) 1 1 380 380 Work Room 2 2 150 150 Break Room(for 20) 1 1 240 240 62 ALSC ARCHITECTS 65 PROGRAM ADJACENCIES COMMUNITY DEVELOPMENT CODES BREAK PERMIT SUPER. MANAGER BLDG BLDG BLDG CODE ROOM PROJ. CODE INSP. INSP. INSP. COMPL COORD. INSP WORK ROOM CODE CODE CODE CODE MTG PLAN PLAN CODE COMPL COMPL COMPL COMPL DEPT. REVIEW REVIEW COMPL LHEAD CONF. CODE BLDG STORAGE ADMIN. ROOM PERMIT PERMIT PERMIT PERMIT COMPL PLANS (CODES) ASST. T CH T CH ECH T CH STORAGE 4/ PROPERTY WAITING (12) RECORD W/KIOSK FILE ROOM it (SHARED) NI/ 71 CONFERENCE WORK ASST. ASSOC.PLANNING SENIOR SENIOR MANAGER ROOM (15-20) ROOM PLANNER PLANNER TECH PLANNER PLANNER PLANNING I I I 1 I I ENGINEERING DEPARTM ENT ADJACENCI ES LEGEND < I DOOR/OPENING 4.* GLAZING/VISUAL CONNECTION SHARED BY OTHER DEPARTMENTS 63 ALSC ARCHITECTS 66 5.0 FUNDAMENTAL BUILDING PROGRAM AND DEPARTMENTS PUBLIC WORKS-ENGINEERING ALS C City of Yakima Space Study �n� nec*s TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) Public Works 4,658 Department Head(in Public Works Bldg) 1 1 0 Engineering City Engineer/Manager 1 1 150 150 Offices 3 4 120 480 Workstations 6 6 64 384 Hotel Workstations 2 2 64 128 Equipment Storage 1 1 300 300 Hard copy Storage 1 1 500 500 Work Room 1 1 100 100 Conference Room(for 10-15) 1 1 312 312 Waiting Area(for 15) 1 1 300 300 Break Room 1 1 100 100 CIRCULATION-25% 663.5 PROGRAM ADJACENCIES ii CITY ASST id E HARD COPY ENGINEER/ ENG, STORAGE MANAGER WORK CKSTN ROOM li MO ell Ill EQUIP. STORAGE BREAK ROOM ,sle -.- sh CONFERENCE WAITING AREA(15) ROOM (10-15) r 1 I I 4 COMMUNITY DEVELOPMENT FINANCE DEPARTMENT ADJACENCIES LEGEND < I DOOR/OPENING 4.* GLAZING/VISUAL CONNECTION SHARED BY OTHER DEPARTMENTS 64 ALSC ARCHITECTS 67 5.0 FUNDAMENTAL BUILDING PROGRAM AND DEPARTMENTS PUBLIC WORKS-FACILITIES ALS C City of Yakima Space Study �n� nec*s TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) Public Works 4,658 Department Head(in Public Works Bldg) 1 1 0 Facilities Offices located in Public Works Building won't move City Hall Building Operations Supervisor 1 1 64 64 Support staff 2 2 64 128 Car bay 2 2 400 800 CIRCULATION-25% 248 PROGRAM ADJACENCIES SUPER- CAR BAY CAR BAY VISOR WKSTN I WKSTN I I CAN BE LOCATED REMOTELY LEGEND < I DOOR/OPENING 4.* GLAZING/VISUAL CONNECTION SHARED BY OTHER DEPARTMENTS 65 ALSC ARCHITECTS 68 5.0 FUNDAMENTAL BUILDING PROGRAM AND DEPARTMENTS FINANCE ALS C City of Yakima Space Study AnC,11neC, TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) Finance 5,203 Department Head 1 1 180 180 Administrative Assistant 1 1 48 48 Finance Dept Analyst 1 1 :, 120 120 Financial Svcs Manager 1 1 Q 150 150 Offices 7 7 0 120 840 Workstations 6 6 Q 48 288 Reception/Waiting Area 1 1 100 100 CIRCULATION-25% 431.5 Purchasing Manager 1 1 0 150 150 Senior Buyers 2 2 Q 120 240 Buyers 1 2 Q 48 96 Purchasing Assistant 1 1 0 48 48 Storage 1 1 16 16 CIRCULATION-25% 97.5 Utility Svcs Manager 1 1 N 150 150 Offices 2 2 ® 120 240 Workstations 8 8 ® 48 384 Storage Room 1 1 200 200 CIRCULATION-25% 243.5 Conference Room(for 16-20) 1 1 380 380 Break Room(for 20) 1 1 500 500 Work Room 1 1 150 150 Waiting Area(10,shared between Purchasing/Utility Svcs) 1 150 150 66 ALSC ARCHITECTS 69 PROGRAM ADJACENCIES DEPT. FINANCE HEAD DEPT. ANALYST A S�ASS S FINANCIAL SERVICES REC/WAITING 711, °'b`' OFFIC OFFICE OFFICE OFFICE OFFICE ■ WKSTN WKSTN WKSTN WKSTN OFFICE OFFIC OFFICE OFFICE OFFICE MANAGER CONFERENCE ROOM (16-20) PURCHASING PORCH. MANAGER BUYER BUYER BUYER BUYER STORAGE BREAK ROOM ASST. (SHARED W/ALL OF FINANCE) WA TING ;RL WORK ROOM WKSTN WKSTN WKSTN WKSTN WKSTN MANAGER WKSTN WKSTN WKSTN OFFICE OFFICE UTILITY SERVICES LEGEND < I DOOR/OPENING 4.* GLAZING/VISUAL CONNECTION SHARED BY OTHER DEPARTMENTS 67 ALSC ARCHITECTS 70 5.0 FUNDAMENTAL BUILDING PROGRAM AND DEPARTMENTS COMMUNICATIONS AND PUBLIC AFFAIRS A LSC City of Yakima Space Study AnC,11neC, TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) Communication and Public Affairs 4,131 Director 1 1 180 180 Workstations 4 4 64 256 Edit Bays 5 3 1i 100 300 Studio(large) 1 1 800 800 Prop Storage 1 1 364 364 Studio Control Room 1 1 120 120 Garage(1 van+storage area) 1 1 300 300 Equipment/Storage Room 1 1 375 375 Playback Equipment 1 1 120 120 Work Room/Break Room 1 1 150 150 Conference Room(for 8,can be shared) 1 1 240 240 Waiting Area(for 3) 1 1 100 100 CIRCULATION-25% 826.25 PROGRAM ADJACENCIES N fl. STUDIO, STUDIO CONTROL, 3 EDIT BAYS WKSTN WKSTN WAITING CAN BE LOCATED AWAY TN ti.___ FROM STUDIOS iii0 4 EQUIPMENT R LEGEND < I DOOR/OPENING 4.* GLAZING/VISUAL CONNECTION SHARED BY OTHER DEPARTMENTS 68 ALSC ARCHITECTS 71 5.0 FUNDAMENTAL BUILDING PROGRAM AND DEPARTMENTS HUMAN RESOURCES /-\LSC. City of Yakima Space Study TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) Human Resources 5,870 Director 1 1 180 180 Offices 10 13 150 1950 Administrative Assistant 0 1 64 64 Storage 1 1 200 200 Work Room 1 1 100 100 Conference Room(for at least 15) 1 1 312 312 Break Room(for 15) 1 1 300 300 Waiting area(for 5-10) 1 1 150 150 Training Room(size?) 1 1 900 900 Computer Lab(size?) 1 1 900 900 CIRCULATION-25% 814 PROGRAM ADJACENCIES DIRECTOR OFFICE OFFICE OFFICE OFFICE OFFICE BREAK ROOM I Mar .' (CAN BE SHARED BUT SHOULD BE NEAR OFFICES) WAITING OFFICE OF OFFICE OFFICE STORAGE ASST DMIN. . .111 I/WORK OFFICE OFFICE OFFICE ROOM CONFERENCE _Ii4, ROOM (15) TRAINING ROOM COMPUTER LAB 1116 1— LEGEND CAN THESE BE REMOTE FROM OFFICES? < I DOOR/OPENING 4.* GLAZING/VISUAL CONNECTION SHARED BY OTHER DEPARTMENTS 69 ALSC ARCHITECTS 72 5.0 FUNDAMENTAL BUILDING PROGRAM AND DEPARTMENTS INFORMATION TECHNOLOGIES(IT) ALSC City of Yakima Space Study eor5 TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) Information Technologies(IT) 6,175 Department Head 1 1 180 180 Supervisors 3 3 J 150 450 Administrative Assistant 1 1 81 81 Help Desk/Tech Area 5 7 81 567 Help Desk(including waiting area for 2-4) 1 1 400 400 Tech Bench 1 1 315 315 Application Development and Support 8 10 a 81 810 Infrastructure Support 5 7 ® 81 567 IT Server and Networking Room 1 1 320 320 Conference Room(for 25-30) 1 1 380 380 Secure Storage(not shared) 1 1 450 450 Break/Copy Room 1 1 100 100 CIRCULATION-25% 1155 Car bay 1 1 400 400 70 ALSC ARCHITECTS 73 PROGRAM ADJACENCIES VISITOR ACCESS SUPER- TECH BREAK/ SECURE STORAGE VISOR HELP DESK/ BENCH COPY RM (IT ONLY) WAITING AREA DEPT. HEAD ADMIN. CAR BAY T TASST. Nil' W KST N 9X9 I CONFERENCE 041. ROOM (25-30) ACCESS OFF OF HALLWAY HELP DESK/TECH AREA IT SERVER/ NETWORKING IDSUPER- SUPER- 111 VISOR WKSTN VISOR L _ _ _ _ _I 9X9 CAN BE LOCATED A. AWAY FROM IT OFFICES 11111 0 ark WKSTN J . 6 9X9 ID .111 ill a APPLICATION DEVELOPMENT AND SUPPORT INFRASTRUCTURE SUPPORT LEGEND < I DOOR/OPENING 4.* GLAZING/VISUAL CONNECTION SHARED BY OTHER DEPARTMENTS 71 ALSC ARCHITECTS 74 5.0 FUNDAMENTAL BUILDING PROGRAM AND DEPARTMENTS CAPITOL THEATRE /-\LSC. City of Yakima Space Study TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) Capitol Theater 1,460 Executive Director 1 1 180 180 Finance 1 1 J 140 140 Development Services 1 1 0 140 140 Patron Services 1 1 0 140 140 Workstations 2 2 64 128 Conference Room(for 10) 1 1 240 240 Reception/Waiting area 1 1 100 100 Break Room/Work Room 1 1 100 100 CIRCULATION-25% 292 PROGRAM ADJACENCIES REC/ PATRON WAITING SVCS. CREAK ROOM/ WORK ROOM WKSTN REC. DEV. SVCS. CEO CONF. ROOM FINANCE (10) LEGEND < I DOOR/OPENING 4.* GLAZING/VISUAL CONNECTION SHARED BY OTHER DEPARTMENTS 72 ALSC ARCHITECTS 75 5.0 FUNDAMENTAL BUILDING PROGRAM AND DEPARTMENTS LEGAL /-\LSC City of Yakima Space Study TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) Legal 5,499 City Attorney 1 1 180 180 Office Manager 1 1 J 150 150 Attorneys 11 12 ® 150 1800 Domestic Violence Advocates(shared office) 1 1 Q 180 180 Workstations 7 8 64 512 Reception/Legal Assistant 1 1 izi 100 100 Waiting Area(4,not shared) 1 1 240 240 Conference Room(for 25) 1 1 380 380 Conference Room(10) 1 1 240 240 Interview Room(6) 1 1 150 150 Storage 1 1 25 25 Break Room(8-10) 1 1 240 240 Work Room 1 1 100 100 Unisex Toilet Room 2 2 64 128 CIRCULATION-25% 1074.25 PROGRAM ADJACENCIES - - - - - - - - - - - - - - - - CITY ATTY ATTY ATTY ATTY ATTY ATTY Ill TTORNEY IIII ATTY ATTY ATTY ATTY ATTY ATTY am RE LEGA ASS WKSTN. WKSTN. WKSTN. WKSTN. OFFICE INTERVIEW CONFERENCE MGR. ROOM (6) ROOM (25) WKSTN. WKSTN. WKSTN. WKSTN. DOMESTIC VIOLENCE DVOCATES WORK CONF. BREAK ROOM ROOM (10) ROOM WAITING (8-10) AREA 4 1 MUNICIPAL COURTS 1 LEGEND DEPARTMENT ADJACENCIES < I DOOR/OPENING 4.* GLAZING/VISUAL CONNECTION SHARED BY OTHER DEPARTMENTS 73 ALSC ARCHITECTS 76 5.0 FUNDAMENTAL BUILDING PROGRAM AND DEPARTMENTS MUNICIPAL COURTS ALS C City of Yakima Space Study �n� nec*s TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) Municipal Courts 1,973 Manager 1 1 150 150 Clerks 7 7 64 448 Break Room 1 1 120 120 Work Room 1 1 80 80 Conference Room(for 30+) 1 1 600 600 Jury Room(for 6) 1 1 180 180 CIRCULATION-25% 394.5 PROGRAM ADJACENCIES LOBBY IS CLERK CLERK CLERK CLERK WORK BREAK MANAGER AREA ROOM CLERK CLERK CLERK JURY/ CONF. ROOM (6) LEGEND < I DOOR/OPENING 4.* GLAZING/VISUAL CONNECTION SHARED BY OTHER DEPARTMENTS 74 ALSC ARCHITECTS 77 5.0 FUNDAMENTAL BUILDING PROGRAM AND DEPARTMENTS POLICE ALSO City of Yakima Space Study nC,eneCTS TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) Police Departments shown in Italics plan to stay in current locations. 6,536 Administration Chief 1 1 Admin Asst to Chief 1 1 Corrections/Services Commander 1 1 Administrative Lieutenant 1 1 Public Information Officer 1 1 e Copy Room 1 1 Mail Room 1 1 Training Room(for 75) 1 1 Internal Affairs Office 2 2 150 300 Training/Officer 1 1 • 64 64 Recruiting Recruits 3 3 I® 64 192 Crime Analysts Supervisor 1 1 e 150 150 Workstations 3 3 i 64 192 Volunteers Workstations 3 3 I. Investigations Captain 1 1 Lieutenant 1 1 U Forensic Analyst 2 2 Conference Room(for 15) 1 1 Storage(equipment and supplies) 1 1 Interview Room 3 3 Gang Unit Sergeant 1 1 0 Workstations 5 5 Major Crimes Sergeant 1 1 0 Workstations 4 4 0 Sergeant 1 1 0 Property Crimes Computer Forensics Detective 1 1 0 Workstations 4 4 0 Special Assault Sergeant 1 1 Q 150 150 Unit(SAU)Detectives(2 per office) 3 3 Q 200 600 Waiting Area 1 1 140 140 Interview Room 2 2 150 300 DEA No spaces within the building Patrol Captain 1 1 • Lieutenant 4 4 Sergeant(4 officers per office) 2 2 • Workstations 8 8 0 Muster Room(for 20) 1 1 Storage(forms and supplies) 1 1 K-9 unit storage room 1 1 Fleet and Building Maintenance(including storage and 2 workstations) 1 1 Q Armory 1 1 75 ALSC ARCHITECTS 78 ALS C City of Yakima Space Study TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) Holding Cells 4 4 Break Room(for 5) 1 1 Traffic Sergeant 1 1 0 150 150 Workstations 4 7 64 448 Storage Room 1 1 100 100 Community Sergeant 1 1 0 Services Workstations 5 5 18 Services Offices 3 3 0 Workstations 15 15 0 Reception Workstations 4 4 0 Storage 1 1 Break Room(for 5) 1 1 Jail Sergeant 3 3 0 Jail Admin Asst 1 1 Q1 Medical Staff 1 1 Storage 1 1 Training Room 1 1 1400 1400 Training Room Storage 1 1 250 250 Storage 1 1 2100 2100 CIRCULATION-25% YAMA 12,788 Offices 4 4 0 240 960 Workstations 3 3 0 64 192 Conference Room(for 15) 1 1 312 312 Large Rehearsal Space(for 30-40 students) 2 2 1500 3000 Medium Rehearsal Space(for 20-30 students) 1 1 1200 1200 Practice Rooms(for 3-4) 10 10 140 1400 Practice Rooms(for 13) 2 2 600 1200 Waiting Area(for 20) 1 1 400 400 Instrument Storage 1 1 600 600 Music Storage 1 1 120 120 Break Room(15-30) 1 1 750 750 Work Room 1 1 120 120 CIRCULATION-25% 2533.5 76 ALSC ARCHITECTS 79 PROGRAM ADJACENCIES TRAINING TRAINING ROOM STORAGE ROOM STORAGE INTERNAL AFFAIRS TRAFFIC OFFICE -OFFICE SERGEANT STORAGE WKSTN WKSTN 11114 WKSTN WKSTN TRAINING/RECRUITING OFFICER RECRUIT RECRUIT RECRUIT SPECIAL ASSAULT UNIT (SAU) SERGEANT WAITING INTERVIEW AREA' ROOM CRIME ANALYSTS SUPER- DETECTIVES 1%1 VISOR WKSTN WKSTN WKSTN 1111 INTERVIEW ROOM DETECTIVES DETECTIVES LEGEND < I DOOR/OPENING 4.* GLAZING/VISUAL CONNECTION SHARED BY OTHER DEPARTMENTS 77 ALSC ARCHITECTS 80 CONCEPTUAL DESIGN Mr - i HAL 1 _ 40. 1 IlirOr I`4 1111 FY yl. 78 ALSC ARCHITECTS 81 6.1 CITY HALL FORMERLY BANK OF AMERICA , . . . . _ I -;•'''-----''A * 0 . . ..1 ,.. \ \ \\\ : io c , 111111k _ . 04.• \2.,::'1 .':-11°'''..)1 Ci3.• A.C1:1:- ..'' ''.,k''' A-:. i-' ', i' ' 1.70 I q ., 1,.., . . . . ,;: i, ,------ c: . . .. „i. _, . , , ,.. \ • ., . . , _.. . % c= =-3 79 ALSC ARCHITECTS 82 6.1 CITY HALL ARCHITECTURAL ASSESSMENT-ALSC ARCHITECTS The main level of the new City Hall building 3nd Street. The existing storefront at the corner will house a Council Chamber able to seat entrance will be replaced with slightly smaller 100 audience members, the City Manager openings and planters, creating a level of privacy office suite, and City Clerks. Capitol Theatre for what will now be part of the City Manager administration offices will be located in the office office suite. A spacious lobby will separate the area east of the new council chambers, with its City Manager office suite to the south from the own entrance from Pendleton Way. The east City Clerk's office suite to the north. This inviting mezzanine will be occupied by Y-PAC offices, lobby will be designed to be a comfortable and equipment, and editing bays. Existing mechanical welcoming area for the public, featuring flexible and electrical spaces in the basement will seating areas, interior glass allowing views into remain. Y-PAC studio will move to the southeast the new Council Chambers, and designated wall corner of the basement, with the control room space for an art gallery. adjacent and storage across the hall. The police large training room will also be located at the south/east side of the basement, with its own EXTERIOR WALL SYSTEMS storage room across the hall. The exterior concrete panels will be refreshed with the application of new paint, while the stone LAYOUT veneer at the southwest entry will be eliminated. To enhance the new entry on 2nd Street, new The main entrance, facing the street, will be wood, or wood composite, accent panels will be moved towards the center of the building along introduced to the facade. 4 L II Ell I 1 Nos •, j 1 I 'I° I -r ELEVATION FROM N 2ND STREET 80 ALSC ARCHITECTS 83 I • i I YAW CITY"ALL . 4, ! � _ - 0' 'A : i it jit 1 �\ - r �5 5 1 ! SIG• { f tF �� l� if I l I t. ! a l� bi 1 1j s4, ENTRANCE FROM PARKING AREA liki-rrni"rs IA irk1 r Interior walls will be constructed of metal studs The existing roofing system, including insulation, with GWB and filled with acoustic insulation to will be replaced with a minimum R-38 rigid minimize sound transmission. Office walls will insulation and TPO single ply membrane roofing. either extend to the structure above or have The existing roof drain locations are expected acoustic insulation overlaid above the ceiling to to be reused, although replacement may be limit noise transfer between spaces. The walls necessary. The City would like to place solar surrounding Council Chambers will extend to panels on the roof, and if determined feasible structure for added sound containment. by the Structural team, this will be incorporated during the roofing replacement process. a 141,#A 4 6 it%or / pic,Pro% "IS f s•, ;:°/ 3* ';/A,'‘ : 4 f.. . • ''17 A .1/ • • • ..a.••.• as •••" M•a Mg al ill 4 81 ALSC ARCHITECTS 84 FINISHES Studio, edit bay, playback, and control room equipment will be brought over from the existing The predominant floor material for the Y-PAC building to their new spaces. The studio remodeled spaces on the first floor and and new training room will have storage rooms mezzanine will be carpet in office suites, Council located across the hall. Chambers, and conference rooms. The main lobby area will have luxury vinyl tile (LVT) flooring, and toilet rooms will use ceramic tile -onF ANALYSIS flooring and wainscot. Most of the spaces within the basement will have concrete floors, with The building will be brought up to current IBC, carpet in the Training Room and Studio Control ADA, and Washington State Energy Codes to the space. extents required and practicable. Ceilings in offices, conference rooms and storage Basement multi-user toilet rooms will be spaces will be 2'x4' lay-in acoustical tile, Council remodeled to accommodate current ADA Chambers and main lobby will be a combination requirements. Two single user toilet rooms will of large format acoustical tile and gypsum board be added to the main level, one in the City Clerk's soffits. office suite and a second located between the Council Chambers and Capitol Theatre offices. Interior walls will have a combination of painted Multi-user toilet rooms will also be added to surface and areas of vinyl wall covering (VWC) the main level for public use. A single user toilet adhered to the gypsum board. room will be added to the east mezzanine, stacked above the new toilet room below. LmjLtiit*-ir(kv r IA ruRL-.),L166., r �v�civ• Where exterior walls have not already been furred, new furring and insulation will be added. Built-in casework will be provided in break rooms, work rooms, and at the kitchenette within the City Council conference room. PP ICI _in 11 11111 IL, �r - V. _ � 'f { ICI lig If Is W c %• MAIN ENTRANCE ENTRY CANOPY FROM 2ND STREET SIDEWALK 82 ALSC ARCHITECTS 85 ALSCs TOTAL SF PER WORK PRIVATE SF PER PROGRAM TOTAL DEPT SPACE-AS Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) SHOWN City Manager 1,549 City Manager 1 1 ') 180 180 200 Assistant City Manager 1 1 180 180 180 Assistant to the City Manager 1 1 64 64 64 Conference Room(for 14) 1 1 315 315 385 Storage 1 1 100 100 70 Break Room(for 12) 1 1 300 300 w/clerks Work Room 1 1 100 100 w/clerks CIRCULATION-25% 309.75 City Council 3,100 Council Chamber 1 1 2000 2000 2300 Control Room 1 1 100 100 105 Conference Room(for 8,w/kitchenette) 0 1 250 250 220 Office 1 1 Q 150 150 160 CIRCULATION-25% 600 City Clerks 1,755 Manager 1 1 0 180 180 180 Clerks 4 4 ® 150 600 150 Clerk(Workstation) 1 1 ® 64 64 64 Conference Room(for 10) 1 1 i 240 240 240 Dedicated Storage Room 1 1 200 200 380 CIRCULATION-25% 321 Break Room(for 6) 1 1 150 150 100 Lobby/Waiting Area(Shared) Communication and Public Affairs 4,056 Director 1 1 ® 180 180 180 Workstations 4 4 ® 64 256 64 Edit Bays 5 3 0 100 300 112 Studio(large) 1 1 800 800 842 Prop Storage 1 1 364 364 300 Studio Control Room 1 1 120 120 125 Garage(1 van+storage area) 1 1 300 300 Equipment/Storage Room 1 1 375 375 375 Playback Equipment 1 1 120 120 275 Work Room/Break Room 1 1 150 150 130 Conference Room(for 8,can be shared) 1 1 180 180 170 Waiting Area(for 3) 1 1 100 100 110 CIRCULATION-25% 811.25 Capitol Theater 1,498 Executive Director 1 1 0 180 180 184 Finance 1 1 ® 150 150 143 Development Services 1 1 0 150 150 143 Patron Services 1 1 Q 150 150 143 Workstations 2 2 0 64 128 64 Conference Room(for 10) 1 1 240 240 237 Reception/Waiting area 1 1 100 100 100 Break Room/Work Room 1 1 100 100 130 CIRCULATION-25% 299.5 Police 3,750 Training Room 1 1 1400 1400 1230 Training Room Storage 1 1 250 250 300 Storage 1 1 2100 2100 2230 CIRCULATION-25% 83 ALSC ARCHITECTS 86 SUPPORT SPACES • COMMUNICATIONS • CITY COUNCIL ® MECH/ELEC/UNASSIGNED • CAPITOL THEATRE CITY CLERKS WORKSTATION • CITY MANAGER • WORKSTATION • WORKSTATION I �� WORK BREAK STORAGE ROOM/ _ ROOM STORAGE ('- ITOILET I ' ROOM n� ��B 1 r r - A A -— CLERK V CLERK VCLERK CONFERENCE ROOM(10) H .1 > CLERK CITY CLERK 1 , TOILET ROOMS H i CLERK COM MU NDIREICAT L access service H CAPITOL controlled`/ counter CONTROL CONFERENCE THEATER BOOTH ROOM new exterior `� window TOILET new entry ROOM PATRON' new SERVICES exterior DH r window ��' A access go tog controlled 1 _ potential ASST CITY P CITY O CITY COUNCIL FINANCE new new MANAGER MGR V OFFICE exterior exterior COFFEE/ ASST window window? COPY/ STORAGE I ILOPMENT new RE CEP- *—> DEVES SERVICES exterior COUNCIL la TION A. A CHAMBERS OFFICE L window Aaccess s " controlled WAITING V Y ) AREA CONFERENCE' CITY < > > ROOM(10) MANAGER access CONFERENCE controlled /p ROOM(25+) �� ELEC / El < > � emergency exit�,—o,,__ b E o d PROPOSED DEPARTMENT LAYOUT-LEVEL 01 FLOOR PLAN `; 84 ALSC ARCHITECTS 87 YPD • COMMUNICATIONS 1 SUPPORT SPACES FACILITIES i ❑ wpmill . uiiiiiuniiu ii, 1111 Ei , �Z� I t k 1 91 . . id ::E wonoeaoe .�..o,oM 16_4 , { I PROPOSED DEPARTMENT LAYOUT-BASEMENT FLOOR PLAN f • COMMUNICATIONS SUPPORT SPACES FACILITIES n or mr] 1- 1 Ili =n n PRIOR MATERIAL PALETTE • a !iii III 4 OM a ii m -.* ii m _ PROPOSED DEPARTMENT LAYOUT-MEZZANINE FLOOR PLAN ,;,DON 85 ALSC ARCHITECTS 88 -alb ,..,_ s � - .� *r 411r--.-glie , IMP' , r" toe . ri �j� I �.ftm.... 1'• shp Am, ,1 . *is, 41"...,,,, ih IlEmI�1 . ■M _■ CITY HALL LOBBY /_' _ _ ,- ,- ___-_ :.-_ -7 J' _- - - T 11. _ i ii 4 V III 4 1 4 *'*141 r r 1, i , Li, 9inew ` - - r-ri $4.4 .110 CITY HALL LOBBY 86 ALSC ARCHITECTS 89 A - , ..,, — .-,---.. ,.... 411,1 1111. w Is. \\ Ma b NW Itti ..4- I-111km.,IIM_ 11114 p. ,4 a M.•i olio,ilItY 'WNW. .....,Iraq • 11.•.4 _ IM r,..„,..i.,,,, -41 • Iliad' - • Vilma gill , I m kitrej 11111 Ibt -1113/4 4 _ gum 1 M a mil CITY HALL COUNCIL CHAMBERS OPTION 1 a ....._ 41..."1°....#.1."1 ------A , . - _ 0 dipwmi -, 1 ' -161111111 --W- a.4•-. .1..e1.lil•--•••ilei +I r.-,I:*m:? l s I-•.-e*MW...S...y".murs.17 (r ---1 = r° 1 - m = m ... rs/, . " l *1 —p \ 1 r _ . i .7 .I.0..a4=.1111. iii WOO I- I I I o•f-1 Wol:'10 _Ide - t Alaiir----AlWr' ..- ii.IR - _ lb;:..-r ' w- -r- • of glit i 1 ram M s..._ 41111g.1, r lib. 410 , . gum I 0 ,.. ...I Mgt .. Min • CITY HALL COUNCIL CHAMBERS OPTION 1 b 87 ALSC ARCHITECTS 90 1''- . - Wr cistil -.'-'.4,,,it.,,,.,.4114- Awn* -- • I I i Will - _ ‘7..,),_ '141' ' , piii.4111111116;.1, i ! sTgun liai ?: , .. bpi r----u bp, t CITY HALL COUNCIL CHAMBERS OPTION 2a --'' ''*111... '._ ___.- - --- a a a a a-' 411111T ' IIII ill! 0 •--- -L„ wk. - -„..„ — —fir 1■ - ' lid- �V xi 'i... ap?,1". I...;`t 1�:. _ —.--am-- i • ■ - vi t_- p.. AR. , ., -, ,n F 7. t litik 'il i —elk, =till ,a Nrl i . - Fir,., , . _. , ,.. • _ A CITY HALL COUNCIL CHAMBERS OPTION 2b 88 ALSC ARCHITECTS 91 6.1 CITY HALL CIVIL ASSESSMENT-SCJ ALLIANCE ACCESS CONDITION 1 ;II)EWA''.K IMPPOVFMFNTS TO CONSIDER • Access improvements to consider as part of • Establish an internal walking/access route overall site improvements are the following: within the parking areas to the three building • Access points shall be reviewed to be sites. consolidated on Martin Luther Way King Jr. • Replacement of sidewalk panels out of ADA Blvd to reduce decision points and possibly compliance. increase parking. • Replacement of sections of sidewalk along • Additional Signing for the Pendleton Way 3rd St due to excess gaps/cracks. Alley Access and the potential to convert • Replacement of Pendleton Way and N 2nd St the one-way to the opposite direction (enter Curb Ramp per ADA compliance. only) in order to improve pedestrian crossing • Evaluation of older street trees that are safety. causing heaving and root barriers to be • Adding curbs with gutters to the frontage installed. street access points can reduce the amount • Grinding of existing sidewalk panels that of seepage into the subbase. have settled to meet ADA tolerances. • Combine the Enter Only and Exit Only access points on N 3rd St and N 2nd St to reduce decision points to the public road. • Replace driveway access panels. • Additional drainage on 2nd St to reduce ponding/freeze-thaw at access. o - IV tn '1.- ,...lit,, ,,... 1,111 s ,V 1. ,: f la. Yi 4- ' _ J -k' 7r. - ALL 1, .. Y I III) PRIMARY VEHICULAR K tit I( )1 SECONDARY-VEHICULAR ' ` "a f,Ir '. W i- l j BUS STOP } :S., w - `� �' P PRIMARY-PEDESTRIAN ',}, .,-` - , _ t`1, "-- r1 71 K_`.,,P,°,�IA.. .1w ,„� ... I . SITE CONDITIONS 89 ALSC ARCHITECTS 92 6.1 CITY HALL LANDSCAPE ASSESSMENT-SC]ALLIANCE LANDSCAPING AND IRRIGATION a- IMPROVEMENTS TO CONSIDER +), " ' e • The parking area to meet the City landscaping 11 code requirements as an example to ,-% , development applicants. • Trees per the code requirements will better I improve shade for vehicles and heat on the ( An0 asphalt surface. ' • Street trees per the approved street tree list and ;y associated root barriers to prevent sidewalk r,, ' I heaving. //� • Future landscaping implementation. , ft.)'.,,k tWW°, AMENITY IMPROVEMENTS TO CONSIDER 0.6 ""�� . INITIAL SITE RECONFIGURATION SKETCH • Re-organization of the parking layout to provide maximum capacity but still create opportunities improve the safety and security of the public for additional amenities listed in improvements facility. to consider and the YCC. • Incorporate EV charging stations into the parking .City to determine balance and location of lot considering both facilities. "reserved"and"public"spaces. • Have a bus shelter added to the bus stop •New layout shall improve pedestrian safety location. &experience. • Develop a trash enclosure plan that condenses • Incorporate a lighting plan for the parking area the trash area footprint and makes it more meeting YCC 15.06.100 that will ultimately accessible to the waste service pick up. Nifimpriwig/ ' ‘' S '' '' . 4144, , tee `+ 411$111 iittr\ C; ' a/ ,-.• - - ,l/ -41.- . - .., _ -7...,jus--4ir *pi,. _ . 4 '-N "'_ t. MURAL SCREEN ALONG PARK 90 ALSC ARCHITECTS 93 i�, t i, I ill j •„ 1Alb�,r • CURVED STREET ALIGNMENT 1-1 d•- - 1/4 2, The preferred design maximizes the amount of ' '� between buildings by removing ,'' parking and access from 2nd St. _ 06 ` ; The parking area will require a redesign in order s„ .' _ to meet current development code.Amendments '� -� `- include planted islands,shade trees,and adequate lighting. ;veraii it is a reduction in quantity of :�I dlb, r luwever safety,circulation ..d aesthe h improved.The parking areas shall be accessed by ` - -, i-- one point of entry each at E MLK Blvd, N 3rd St, _ -'- _ __- _ and Pendleton Way(converted to entry-only). Both ---IT: buildings'required ADA stalls can be located on 2nd PEDESTRIAN STREET St,with the opportunity to convert one stall of permit parking into accessible parking if needed in the future. The new urved street alignmer will match the design language of 2nd street area further south(E Yakima Ave)and include similar elements such as I benches and places for gathering, planters, lighting, art,and decorative paving. 1 , :1 The streetscape will blend into entry plazas to each building.These plazas may have a similar style, il I . I I 5 but should each have unique features and user I4. Aar— Aim experience.The rear entry of the Bank of America Building will also have a plaza that is shaded and ideal for employee amenities. 'IC ART PUBLIC GREEN / OPEN SPACE The green space between the buildings serves as a central gathering space at the core of the block.A = large pavilion provides much-needed shade and can digig!ffeit- - host a variety of events and performances that span the seasons.These activities include holiday decor ceremonies, concerts, movies, markets, exercise - , - ' classes, meetings,and more. The structure shall reference materials and colors of -,,� , * i >- the adjacent buildings and could include solar panels, 4 rain chains,and other low-impact design features. Its - • y== -' - proximity to the street and an open floor plan make it inviting and visible, but additional lighting could make _ - MN the space even safer and more versatile for events. As shown below,the parking area along 2nd street PARK SHELTER/SHADE could be used for food trucks and other vendors. 91 ALSC ARCHITECTS 94 '‘... -- .ir'''P --.-;;•' -,` ' -• r ‘4, • . ,,. , -.-7-.. „el 1.• ,,,..... .. - - 4::,-•::4,\ 1 ,, • . .?,•.,•:.,-4., ANGLED . '.. . - _, - 4104'1P • ''11 . * .C.10::' 4 1 -• It''' •" CURRENT 4 ' • LOT=.65 STALLS-- 40 011,. a V ' .1 , 0 ,iir0 , ,--?',„ . -2 CITY 1 HALL _ . . .._ ' -, ;• 1,!. . --'.. ......ENTRY + • '• • ek.. 1 .,. ,1'.', .t.i ''' V' PLAZA _ ., • ,....• . - 4.. ri!' .';2. '', • \ ., • _„- • 1 • S-.'.fiE.:h.1 7..• * . , . ; •REPLACE 1 TREE \ 4 I! 1,, al i .. .(POTENTIAL TO SAVE I) 't __,....-' ' UBRARY-,... ( 4, ._ ., --.,,! FOOD TRUCK ,....„04 -1 _...- . . CAC' -4°-. 01...,_ SCREEN f ENTRY --______ RESURFACE 4 —ASPHALT . . - • — —- CONVERT TO 1-WAY.-r-- 111 Alp , Bit '-'0'. • -.''- % Mk ENTRY BOA 'LAZA`, • BLDG AO ':'11c.-:'-14".':• ' - . ' 4. $1111:' .':". - •- 7ir...,,, - 4141,:;,- • '•-„If,', - .,.-. '':-4::: --, ' -1.•,-. " : te .,..•O. '--------,. 0 -.. . LOCATION •"'" .:. . • IP-, -....r....:"'--''I LANDSCAPE SITE PLAN . \ III \ t. _ _ 119 - \ STAGE/PAVILION 4* •. 2ND ST FOOD TRUCK OUTDOOR SEATING LAWN AREA luilmilligtmit ., • , t# . _ ,I it , , . . .- ji.„..._=. TAGE/SHELTER SECTION _ 92 ALSC ARCHITECTS 95 16.1 CITY HALL MECHANICAL ASSESSMENT-MW ENGINEERS MECHANICAL SYSTEMS - DESIGN The building is large enough to be considered CONSIDERATIONS a Tier 2 building under the Clean Buildings Act. This requires annual reporting but does not have Due to the age and the requirements of the any energy benchmarks that must be met. energy code, the existing mechanical systems will need to be replaced in their entirety. To meet energy code requirements, the new systems shall be variable refrigerant flow (VRF) electric heat pumps with remote fan coils and a dedicated outside air system (DOAS) with heat recovery for building ventilation. The large Council Chambers space shall be served by a dedicated single zone air handling unit with a remote heat pump and full economizer. Spaces with large heating loads, such as electrical rooms with transformers, shall be served by single zone cooling only units. PLUMBING SYSTEMS - DESIGN CON'r' 1ERATIONS The energy code requires new domestic hot water systems to use heat pump technology. However, the building's hot water requirements are low enough to utilize an exception that allows for the heater to use electric heating elements instead. A recirculation system shall be installed to meet energy code requirements. FIRE SPRINKLERS - DESIGN L4.014.1 10Cr 01.00. The building should be evaluated to determine if a fire sprinkler system is required. EXISTING ENERGY LODE DEFICIENCIES • The following Energy Code deficiencies were observed at the time of the walk through and will need to be remedied under the renovation: • There is no dedicated outside air system (new systems only). • Densely occupied spaces will need demand control ventilation. • The furnaces need to have air-side economizer control unless there is a dedicated outside air system with heat recovery serving the same area. • Domestic hot water does not have a recirculation system. 93 ALSC ARCHITECTS 96 6.1 CITY HALL ELECTRICAL ASSESSMENT-MW ENGINEERS SERVICE AND DISTRIBUTION - DESIGN shall be fused. Outdoor safety switches shall CONSIDERATIONS be NEMA 3R. Safety switches downstream of VFD's or Starters shall be provided with auxiliary As noted above, the building currently has one contacts for control interlock. service at 480Y/277V. The capacity of this service is adequate for the current branch distribution panelboards and devices, and the renovated LIGHTING AND BRANCH WIRING - DESIGN mechanical systems that are noted in the CONSIDERATIONS mechanical space planning report. However, the main service switchboard is in poor condition See the architectural narrative for details on the and needs to be replaced. The secondary floorplan changes to each floor of the old Bank conductors from the service transformer shall of America building. With the extensive floor remain, but the 480Y/277V 1200A Switchboard plan modifications, receptacles, data outlets, shall be replaced with new. and lighting fixtures and controls will need to be provided to match the new layouts. To meet Due to energy code metering requirements, we current energy codes, lighting controls will need need to keep the HVAC, receptacle and lighting to be updated to include automatic sensors, loads separate on branch panels. There are and daylighting as appropriate. Receptacles with not dedicated electrical rooms on each floor, switched control in offices, open office areas, so the branch panels will need to be recessed and conference rooms shall be provided. In in the walls, which can be work intensive in an addition to that, the egress lighting batteries are existing building. We will replace the existing reaching end of life and shall be replaced. Any branch panel distribution to accommodate these floor plan changes will be adjustments to the stringent requirements. paths of egress as well. PANELBOARDS& ENCLOSED BREAKERS To meet current energy codes, lighting controls Panelboards and enclosed circuit breakers will need to be updated to include automatic shall be dead-front circuit breaker type with sensors, and daylighting as appropriate. proper interrupting capacity. Metering located Receptacles with switched control in offices, in separate enclosures shall be provided open office areas, and conference rooms shall for each panelboard which serves lighting, be provided. In addition to that, the egress mechanical and plug loads. Equipment shall lighting batteries are reaching end of life and be as manufactured by Square D, or approved shall be replaced. Any floor plan changes will be equal. Surge suppression shall be provided for adjustments to the paths of egress as well. panelboards serving sensitive electronic loads. Lighting system design foot candle levels will See the mechanical narrative for details on the be in accordance with IES standards. Lighting new equipment that will service this building. power densities will be designed to be 90% The general design shall be several large or less of the allowed overall building values 480Y/277V electric heat pump units outside or indicated in the Washington State Energy Code. on the roof, as well as distributed 208V fan coil In general, areas within the building and on the units throughout each floor. To accommodate site will be illuminated to the following light these additional loads, an additional mechanical levels and lighting power densities: 480Y/277V 400A panel will be to be collocated with these loads to serve these large heat pump units, and 208Y/120V branch panels on each level to serve the additional fan coil units. DISCONNECT SWITCHES Safety switches shall be heavy duty type with interlocking door and spring loaded contacts. Safety switches used as motor disconnects 94 ALSC ARCHITECTS 97 2021 time, and any existing fire alarm system may Target State Energy have difficulty interfacing with the technology Average Code requirements of new devices. Branch fire alarm Illuminization Allowed LPD Target LPD devices shall be updated to match any floor plan Space Type (FC) (w/sf) (w/sf) changes. New head end and end point devices Storage 10-20 0.51 0.46 shall be provided as required by NFPA. Hall/Stairs 10-15 0.49 0.44 MEP Utility 10-20 0.43 0.4 Restrooms 10-15 0.63 0.57 Office 30-50 0.74 0.67 iXISTING CODE DEFICIENCIES Conference Room 30-50 0.97 0.87 Break Room 10-15 0.59 0.53 The following Code deficiencies were observed Overall Building LPD 0.7 0.6 at the time of the walk through and will need to be remedied during renovation: WIRING DLV CLS • Storage within dedicated electrical working Switches and receptacles shall be specification space - any materials and equipment not grade. Trim plates shall be brushed stainless related to electrical distribution system shall steel unless direct otherwise by the Architect. be removed from electrical spaces. RI III OIf\I(s !A/IRF ANn (.API! Conductors shall be copper only. Aluminum will not be permitted. Dedicated neutrals shall be provided for all computer outlets and multi-wire branch circuits. Minimum wire size for branch circuits shall be #12 AWG. Minimum wire size for exterior lighting circuits shall be #10 AWG. (Of Do lT Galvanized steel metal conduit shall be used inside building. Non-metallic conduit shall be used underground and within masonry/concrete, except at transitions. Metal conduit shall be rigid metal conduit, electrical metallic tubing (EMT), or flexible metal conduit. Non-metallic conduit shall be schedule 40 PVC. Conduit shall be concealed wherever possible. Conduit minimum size shall be 3/4"for power and 1"for communications. BORE Outlet boxes shall be pressed steel type with device rings. Power outlet boxes shall be minimum 4" square by 2-1/8" in depth. Communications outlet boxes shall be minimum 4-11/16" square by 2-1/8" in depth Pull boxes shall be screw cover type. OTHER ELECTRICAL SYSTEMS - DESIGN CONSIDERATIONS - FIRE ALARM The fire alarm system was not observed during the walk through but will need to be replaced. This building has not been occupied for some 95 ALSC ARCHITECTS 98 6.1 CITY HALL AUDIOVISUAL ASSESSMENT-STANTEC GFNFRAL INTRODUCTION =0111PMFNT INSTALLATION DESIGNATIONS This Audiovisual Programming Report describes Video/Projection, Audio, Control, and audiovisual systems capabilities for the Yakima Miscellaneous system features are each City Hall project. described separately, with an overview of the significant pieces of equipment in each system. This report is not a technical specification and The information supplied is a summation to does not provide details such as manufacturer or be combined with the budget material in order model number. The information supplied herein to make financial project and audiovisual is at the conceptual design level of analysis capabilities decisions. in order to facilitate decisions about eventual audiovisual capabilities. BASEMENT LEVLL • Training Room -This area will facilitate law enforcement training activities. Audiovisual INFORMATION GATHERING (AV) systems will include a large display on mobile cart. Local vocal reinforcement The recommendations presented on the pages will be provided by wireless microphones that follow are based on information and and wall mounted loudspeakers. Bluetooth requirements provided by site visits, Owner and line inputs will be available as audio provided documentation and emails. sources. Video teleconferencing (VTC) will be facilitated by an all-in-one camera/ speakerbar mounted to the cart. Users will connect their devices to the VTC system via USB cables. The project team should be clear about the L.OTi(.Iu!r oo, - Existing difference between providing infrastructure and audiovisual and broadcast capabilities of the purchasing equipment. If proper infrastructure Yakima Public Access Channel (YPAC) will be provisions have been made from the start, relocated to this area. Final design TBD. equipment may easily be added or upgraded • cmrxrl ctrid^ - Existing audiovisual and later as additional funding becomes available broadcast capabilities of the YPAC will be without jeopardizing the integrity of the overall relocated to this area. Final design TBD. audiovisual systems design. FIRST FLOOR "' ?frastructun refers to the necessary base • Council Cho,- -Audiovisual systems to be building provisions such as power outlets, similar to existing council chambers, sized for conduit,junction boxes, floor boxes, projection the new location. screens, etc., needed to use with audiovisual • Video Systems equipment. • Four wall-mounted NDI connected PTZ cameras. refers to particular audiovisual • Three large displays for viewing devices that have specific costs and capabilities content. associated with them. • Two video over USB-C inputs w/ charging at council table. One Infrastructure must be planned and provided input will also be available at the for initial occupancy, whether the audiovisual lectern. equipment is purchased or not. Equipment •Audio Systems can be thought of similar to furniture -various • Distributed overhead choices can be made about its quality and loudspeakers for vocal and quantity. Some equipment can be purchased program reinforcement. Zoned for for initial occupancy, while other equipment council and audience areas. purchases can be deferred. • Wired lectern microphone, one wired push-to-talk (PH)gooseneck 96 ALSC ARCHITECTS 99 microphone per council seat, one • When room size requires, table wired PTT gooseneck microphone microphones and overhead loudspeakers at the clerk's desk and one wireless will be used for program and VTC audio. microphone were found. - Existing audiovisual and edit • Recording capabilities, similar to capabilities of the YPAC will be relocated to existing. this area. Final design TBD. • Control Systems -AV controls to be located in adjacent Control Booth. • Miscellaneous Systems • A large portable clock/timer was at the clerk's desk. • `-ontrol Booth • Controls for the Council Chambers will be located in an adjacent room. Audiovisual equipment racks will house the equipment. • Control surfaces will allow for single or multiple operators to work together as needed. • As design develops, sufficient HVAC will need to be provided for operator comfort and equipment longevity. • Conference Rooms • Wall mounted display sized for the room configuration. Inputs will be available at the table for users to connect to the display and VTC system. A CATV connection will be provided. • An all-in-one camera/speakerbar will be used in conjunction with user devices for VTC calls. • When room size requires, table microphones and overhead loudspeakers will be used for program and VTC audio. • Select Off„ac • As program requires, some offices will have wall mounted displays with CATV connections. MEZZANINE LEND • Wall mounted display sized for the room configuration. Inputs will be available at the table for users to connect to the display and VTC system. A CATV connection will be provided. • An all-in-one camera/speakerbar will be used in conjunction with user devices for VTC calls. 97 ALSC ARCHITECTS 100 16.1 CITY HALL ACOUSTICS ASSESSMENT-STANTEC INTRODUCTION and ceiling finishes to determine if the vertical separation between these spaces is consistent This report addresses architectural acoustics and with room function. mechanical system noise and vibration control considerations for the Yakima City Hall Project. ,.,°,TROUND NOl`-'- " -- Also included are observations related to the Typically given in terms of NC rating, the acoustic separation and interior acoustics of the background levels present in the receiving space existing spaces. help to mask intruding sounds. We typically consider levels produced by the mechanical system, as the background noise and not other a►IKIL ww "ECTURAL ACOUSTICS intermittent sources. Background noise levels will be discussed in detail in the Mechanical The following sections document considerations Systems Noise and Vibration section to follow. related to architectural acoustics. Architectural acoustics consists of interior acoustics and acoustical separation. Interior acoustics involves RECOMMENDED WALL TYPES the creation of desired acoustic environments The following table presents recommended wall within spaces. Acoustical separation involves types and STC ratings for adjoining spaces to controlling the audibility of intruding sound reduce intruding sounds to levels compatible with the architectural elements separating two with room function. adjacent spaces. Table 1: Recommended Wall Types Source Room Receiving Room STC Wall Type ACOUSTICAL SEPARATION Training Room Training Room 50 Type4 Break Room Training Room 60 Type 6 Audibility of intruding sound depends on (if cabinets on common wall) the amount of acoustic separation produced Council Chambers Conference Rooms 55 Type5 by the architecture separating two adjacent Council Chambers Offices 50 Type4 spaces. It also is directly related to the amount Conference Conference(Normal Privacy') 50 Type4 of background sound present in the room Conference Conference(High Privacy') 55 Type 5 receiving the intruding sound. People in rooms Conference Office 50 Type 4 Conference Corridor(no door) 45 Type 3 with higher background sound levels, typically Corridor(door) 40 Type 2 produced by the HVAC system, are less able Office Office(NormalPrivaeyl) 45 Type3 to hear intruding sounds. Conversely, people Office Office(Full privacy2) 50 Type4 in rooms that are quieter can hear intruding Office Open Office(with door) 35-40 Type 1 or 2 sounds more easily. Studio Corridor(with door) 50 Type 4 Small Studio Compressor/Equipment 60 Type 6 WALL CONSTRUCliON Large Studio Control Room 60 Type 6 In describing how the wall will perform with Large Studio/Control Room Training Room 60 Type6 respect to acoustical separation, we use a single number rating, Sound Transmission Class (STC), which is calculated from the TL data. The STC WALL ASSEMBLY rONSTRUCTION rating represents the reduction through the wall The acoustic performance of walls depends on in the human speech frequency range. A higher the metal gauge of the studs. Lighter gauge STC value means that less sound is transmitted studs perform better than heavy gauge because through the wall. they act like little springs. If the gauge of the walls is reduced from 20-gauge to 25-gauge, one FLOOR/CEILING CONSTRUCTION layer of GWB can be removed from the assembly Similar to wall construction, the vertical and the STC values will remain the same. Table separation between spaces needs to be 2 provides the recommended wall assembly maintained. As the design progresses, we will construction using either 25- or 20-gauge studs evaluate planned slab construction and floor to achieve the various STC ratings recommended in Table 1. 98 ALSC ARCHITECTS 101 ACOUSTI AI cFPAPAT!ON 'n/ OFFICFARFAS of wall construction and background sound The preceding Recommended Wall Types table levels. People in rooms with higher background identifies acoustical separation for various office sound levels, typically produced by the HVAC types depending on the desired privacy within. system, are less able to hear intruding sounds. This topic of acoustical separation between Conversely, people in rooms that are quieter can private offices warrants further discussion. As hear intruding sounds more readily. noted above, acoustical separation is a function TABLE 2: WALL TYPES 25-gauge Stud 20- or 16-gauge Rating Notes Construction Construction • layer 5/8"GWB • This wall stops 6"above the ceiling. • 3 5/8"metal stud • Mineral board acoustical tile ceiling should be used on STC 35 • R-11 insulation both sides of the wall. • layer 5/8"GWB • The tile should be rated at min NRC-0.55and min CAC-35. Option 1:This wall stops 6"above the ceiling. Mineral board acoustical tile should be used on of the wall. The N • layer 5/8"GWB tile should be rated at min NRC-0.55 and min CAC-40. STC-40 • 3 5/8"metal stud Option 2: Extend 1 layer of GWB to underside of structure • R-11 insulation and use Mineral board acoustical tile ceiling on both sides of • layer 5/8"GWB the wall. The tile should be rated at min NRC-0.55 and min • 2 layer 5/8"GWB • One layer of GWB should extend to underside of • 3 5/8"metal stud structure. • R-11 insulation • The other layer can stop at 6"above the ceiling. m • layer 5/8"GWB • 1 layer 5/8"GWB • R-11 batts to extend as high as the shortest of the two T STC-45 I • 3 5/8"metal stud OR layers • R-11 insulation • 1 layer 5/8"GWB • layer 5/8"GWB lr1 • 6" metal stud • R-11 insulation • 1 layer 5/8"GWB • One layer of GWB should extend to underside of structure. - • layers 5/8"GWB - - • layer 5/8"GWB • The other layer can stop at 6"above the ceiling. •cr • 3 5/8"metal stud •• 3 5/8" or 6" metal • R-11 batts to extend as high as the shortest of the two a') STC-50 • R-11 insulation I stud layers - - • layer 5/8"GWB _ 1 • R-11 insulation • layer 5/8"GWB • Two inner layers of GWB should extend to underside of structure. • R-11 batts to extend full height T - • layers 5/8"GWB • layer 5/8"GWB a STC-55 I i • 3 5/8"metal stud • 3 5/8" or 6" metal • R-11 insulation �' stud - • layer 5/8"GWB • R-11 insulation • layer 5/8"GWB • layers 5/8"GWB • All four layers of GWB should extend to underside of I I • 3 5/8"metal studs structure. • R-11 insulation in cavity • R-11 batts to extend full height STC-60+ • minimum 1"air space • STC rating degrades significantly when blocking is added in • R-11 insulation in cavity a wall bridging the two sides of the double studs. Such • 4"metal studs blocking is added to support plumbing or other objects • layers 5/8"GWB. and should not be allowed to bridge the two sides of the wall. 99 ALSC ARCHITECTS 102 For typical Type 2 office to office wall should have seals installed to create the desired construction (1+1 GWB layer wall with insulation acoustic separation between adjacent spaces. batts - STC 40 separation), normal speech privacy is expected, meaning someone in an Acoustical doors are ordered as a complete adjoining space would be able to tell someone assembly from the manufacturer. Included is talking and might occasionally pick out a in the package are the door, frame, perimeter word or two, but would not be able to follow sound seals, and door bottom. The doors should the conversation. In offices where background be acoustically rated to STC 52 or greater. Single levels are quiet however, there would be little to acoustical doors cost approximately $4,000; no speech privacy: one would be able to easily pairs of acoustical doors cost approximately hear and understand conversations in adjoining $8,000 apiece. The following table shows doors space. Although we design mechanical system on the project that should be acoustical door background noise to meet a certain noise criteria assemblies. (NC 35 for example in offices), it is hard to guarantee that this level is met in every room. Table 3: Recommended Door Seals Location Type Setting the background sound at a certain level in each room is required to guarantee outcome Training Rooms Full Seals when acoustical separation becomes critical for Council Chambers Full Seals privacy. For this reason, an electronic sound masking system is often use on projects to Offices with High Privacy criteria Full Seals guarantee background levels meet a certain Conference Rooms Full Seals threshold. Interview Rooms Full Seals In cases where a high degree of speech privacy Electrical(w/ transformers),Server, Full Seals is a functional requirement, this can be achieved Data Rooms by using traditional Type 3 office to office Offices with Normal Privacy criteria Partial Seals wall construction along with electronic sound masking. Without sound masking, using higher Studios&Control Room Acoustically performance wall construction such as a Type 4 Rated or Type 5 wall (STC 50 and STC 55 respectively) is necessary to ensure privacy is achieved. INTERIOR ACOUSTIC: As the design progresses and specific privacy requirements in offices and other areas are The following table summarizes our interior better defined, we can help the design team acoustic recommendations for this project. explore the use of sound masking in some areas We will continue to develop the design for the as an alternative to high STC performing walls. small studio, large studio, and control room as uvl rt° the project progresses and more information Doors with full seals consist of adding seals to a regarding the expected uses becomes available. typical door. To completely seal a single door, a top seal,jamb and hinge seal, bottom seal, and threshold will be required. To completely seal a MECHANICAL SYSTEM NOISE &VIBRATION double door, an astragal is needed in addition to CONTROL the components for the single door. The following sections document considerations The cost for each full seal assembly is related to the mechanical system design. We approximately $150 ($300 for a pair of doors). A will refine these recommendations as more minimal seal assembly consisting of perimeter information becomes available. seals only(no threshold). The cost for a minimal seal assembly is approximately $75 per door. Table 3 indicates the doors on the project that 100 ALSC ARCHITECTS 103 that is unobtrusive in quality(frequency content) and low enough in level (amplitude)that it does The acoustical design goal for HVAC systems is not interfere with the function of the space being the achievement of a level of background noise served. To be unobtrusive the background noise Table 4: Interior Acoustic Recommendations Location Ceiling Walls Floor Acoustical tile ceiling with Private minimum NRC[11 0.60 and -- Carpet Offices CAC[2'35 Acoustical tile ceiling or similar absorptive ceiling material Open Office covering a minimum of 80% of Carpet Areas the ceiling area. The product should provide a minimum NRC 0.60. Acoustical tile ceiling or similar absorptive ceiling material 1" thick absorptive wall panels from 3'AFF to 7' covering a minimum of 80% of Conference AFF on two perpendicular walls. Panels should Carpet the ceiling area. The product provide minimum NRC 0.75. should provide a minimum NRC 0.60. Acoustical tile ceiling or similar absorptive ceiling material Training covering a minimum of 80% of Carpet Rooms the ceiling area. The product should provide a minimum NRC 0.60. Absorptive ceiling with minimum NRC 0.70 and covering a minimum of 80% of 1" thick absorptive wall panels starting at 3'AFF the ceiling area. and extending to the underside of the ceiling and Council located on the wall opposite the council table Carpet Chambers An angled sheetrock ceiling and on the wall opposite the exterior glazing. over the council table can act as Panels should provide minimum NRC 0.75. a sounding board and direct speech towards the seating area. 2" thick absorptive wall panels from 3'AFF to 7' AFF on two perpendicular walls. Panels should provide minimum NRC 0.90. Absorptive ceiling with Studios Carpeted minimum NRC 0.80 rating. 4" thick absorptive wall panels from 3'AFF to 7' AFF on the other two perpendicular walls. Panels should provide minimum NRC 1.0. Acoustical tile ceiling or similar Circulation Carpeted or absorptive ceiling material over -- Corridors Uncarpeted circulation areas 101 ALSC ARCHITECTS 104 should exhibit the following characteristics: Although the major source of noise in the air handling systems is the fan, it is not the only A balanced distribution of sound energy over source of noise. Aerodynamic noise is generated a broad frequency range to create a sound at duct elements, such as elbows, transitions, that is bland in character. No audible tonal branches, sound silencers, dampers, grilles, etc. characteristics such as a whine, hum, or The level and character of aerodynamic noise rumble. No noticeable time-varying levels from generated at duct elements depends on the system induced aerodynamic instability or air airflow velocity and the geometry of the element. turbulence. The higher the airflow velocity the more noise is generated. Care should be taken in sizing, The HVAC noise criteria shown in Table 5 are selecting, and locating duct elements so that intended to provide the necessary sense of quiet aerodynamics noise is minimized. quality, while still providing the needed masking noise in rooms with adjacent noise sources. NOISE nniTirATIOr Table 5: Suggested HVAC Noise Criteria Area Noise Criteria We will evaluate the need for sound mitigation either by the use of in-duct silencers or internal Studios&Control Room Nc-20toNc-25 fiberglass ductliner as more information Council Chambers NC-25 to 30 regarding the equipment becomes available as Training Rooms NC-30 the design progresses. The following should be assumed as early mitigation measures. Large Conference Rooms NC-30 • Include 3' long silencers on both the supply Small/Medium Conference Rooms NC-35 and return ducts serving the studios. Private Offices NC-30to35 • All supply and return ductwork serving the Open Office Areas Nc-35to40 studios and control room should be internally lined with 1"thick ductliner. Lobby/Circulation/Corridors NC-40 • Line the first 5, of discharge ductwork downstream of equipment serving conference rooms or training rooms. The HVAC NOISE TYPES first branch takeoff should not occur within the first 3'form the equipment. HVAC system noise received in occupied spaces • Line the first 3' of discharge ductwork is a combination of fan generated noise and downstream of equipment serving offices or airflow generated noise. Fan noise is generated open offices. by the fan itself and is transmitted to occupied • Supply diffusers and return grilles should be spaces via three mechanisms or paths: selected to be 5 points below the NC rating of • Ductborne noise, which is created by the space that it serves. fans and which transmits down attached • The exception to this is for the NC-20 spaces, ductwork, and which radiates out of the where the rating of diffusers and grilles ductwork walls or grilles, into occupied areas. should be equal to the NC rating. • Airborne noise, which is created by the • Round ductwork is desirable for medium equipment and which travels through the or high-pressure ductwork. Round sheet air surrounding the equipment, through metal ducts resist low frequency breakout surrounding walls or floors, and into noise that can be a problem near mechanical occupied areas. equipment rooms. • Structure-borne noise, which is created by • Flat oval ductwork with aspect ratios of not the vibration of equipment, and which travels more than 2.5:1 is a compromise between as vibration into the walls, ceilings or floors rectangular and round ductwork. surrounding occupied areas, and which then • Rectangular ductwork should be avoided on radiates as noise from those surfaces. high and medium pressure ducts. • Allow 1 to 2 feet of straight ductwork 102 ALSC ARCHITECTS 105 between volume dampers and any duct element (such as junction, elbow, etc.). • The flexible duct leading to the diffusers/ grilles should be at least 5 feet in length and be straight and free of kinks. • Mechanical equipment vibration isolation will be developed as the project progresses, but it should be assumed that any hung equipment utilize neoprene hangers and all fans be isolated using springs. 103 ALSC ARCHITECTS 1 06 6.2 CITY HALL ANNEX FORMERLY CITY HALL - - ------- ------ c1:3 1 41\ * ' • ' ,------- r_ . \----% ---' 0 0 ) 1111. 0 %0 . \ ---'0 0 ''C ' 110 II 0 ,g • .._ ;,, . t. - , ._ \ ... ,---- . \' 'c3 104 ALSC ARCHITECTS 107 6.2 CITY HALL ANNEX ARCHITECTURAL ASSESSMENT-ALSC ARCHITECTS LAYOU` ROOF SYSTEMS The main level of the former City Hall will The existing roofing system will be replaced with become the main area for public interaction in a minimum R-38 rigid insulation and TPO single the building with Utilities in its current location ply membrane roofing. The existing roof drain and Codes/Engineering moving into the space locations are expected to be reused, although currently occupied by the City Manager, City replacement may be necessary. The City would Clerks, and Human Resources. Finance, including like to place solar panels on the roof, and if Purchasing, will also be located on the first floor. determined feasible by the Structural team, The existing Council Chamber will be retained this will be incorporated during the roofing as a large conference room, capable of being replacement process. subdivided into two separate spaces with the use of an operable partition. FINISHES Human Resources, IT, Facilities, and ONDS will occupy the second floor. HR and ONDS/ The predominant floor material for the first and Economic Development have their own lobby second floors will be carpet. Public circulation space and are located directly above the main spaces will have luxury vinyl tile (LVT) and lobby below. Though slightly reduced in size, the toilet rooms will consist of porcelain tile. The second floor mechanical space will be reused to basement main circulation space and break house new mechanical equipment. room will be LVT, training rooms will have carpet, and storage rooms exposed concrete. The basement will house the server in its current location, storage rooms for multiple Ceilings in offices and conference rooms will be departments, two new training rooms, and the 2'x4' lay-in acoustical tile, the public lobby will be main break room. Existing mechanical rooms will a combination of large format acoustical tile and remain. gypsum board soffits. The third and fourth floors will remain Interior walls will have a combination of painted unoccupied, as the portion of the third floor surface and areas of vinyl wall covering (VWC) current used for police storage will be relocated adhered to the gypsum board. Toilet room walls to City Hall. will have porcelain tile wainscot. CASEVor, ?"(/FIXTURES/EQUIPMENT Existing exterior brick veneer will be cleaned Built-in casework will be provided in break rooms and repointed as necessary but with no major and work rooms. Shelving in storage rooms will changes in appearance. Storefront windows and be furniture, to maximize flexibility. entrances on the first and second floors will be replaced. INTERIOR WAIA The building will be brought up to current IBC, ADA, and Washington State Energy Codes to the Wherever feasible, the existing interior walls will extents required and practicable. be retained in the new layout. New walls will be constructed using metal studs, GWB and acoustic Any new single user toilet rooms will meet ADA insulation, extending to the structure above to clearance requirements. diminish the transfer of noise between spaces. Though a timeline has not yet been established, when the 3rd and 4th floors are occupied a second egress stair will be added. 105 ALSC ARCHITECTS 108 Al_S C TOTAL SF PER WORK PRIVATE SF PER PROGRAM TOTAL DEPT SPACE-AS Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) SHOWN Information Technologies(IT) 6,175 Department Head 1 1 180 180 180 Supervisors 3 3 150 450 160 Administrative Assistant 1 1 81 81 81 Help Desk/Tech Area 5 7 81 567 81 Help Desk(including waiting area for 2-4) 1 1 400 400 353 Tech Bench 1 1 315 315 328 Application Development and Support 8 10 ® 81 810 81 Infrastructure Support 5 7 ® 81 567 81 IT Server and Networking Room 1 1 320 320 320 Conference Room(for 25-30) 1 1 380 380 308 Secure Storage(not shared) 1 1 450 450 432 Break/Copy Room 1 1 100 100 245(shared) CIRCULATION-25% 1155 Car bay 1 1 400 400 500 ONDS 1,857 Neighborhood Development Svcs Supervisor 1 1 ® 150 150 150 Supervisor 1 1 ® 150 150 150 Grant Financial Specialist 0 1 ® 64 64 64 Home Loan Specialist 0 1 ® 64 64 64 Carpenter/Rehab Tech(at Shop location) 1 2 ® 64 128 Grant Writer 1 1 ® 64 64 64 Economic Development Manager 0 1 ® 150 150 150 Economic Development Assistant 0 1 ® 64 64 64 Reception 1 1 ® 64 64 64 Conference Room(for 9) 1 1 240 240 300(shared) Waiting Area(4) 1 1 60 60 60 Work Room 1 1 100 100 167 Break Room 1 1 100 100 shared Storage 1 1 100 100 125 l o EST S1 III TORAGE ® C BREAKTRAINING G BREAK R o-26) 1DD� n CUSTODIAL E0D 7 (1 l ❑ MECHANICAL/ ELECTRICAL PROPERTY BUILDING PLANS PECZEM STORAGE Roots MECH/ELEC/ I ° ° CODES H 1 STOUNASSIGNED RAE • CODES • ENGINEERING SERVER ' r (CUON OENT BE • IT LOCATION ' SUPPORT I n rr IROPOSED DEPARTMENT LAYOUT-BASEMENT FLOOR PLAN j` 106 ALSC ARCHITECTS 109 Al-—5 TOTAL SF PER WORK PRIVATE SF PER PROGRAM TOTAL DEPT SPACE-AS Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) SHOWN CIRCULATION-25% 358.5 Shop(will be at another site) 1 1 0 Community Development 4,620 Department Head 1 1 ® 180 180 200 Administrative Assistant 1 1 g 64 64 64 Codes Manager 1 1 150 150 135 Permit Project Coordinator 1 1 120 120 102 Supervising Code Inspector 1 1 120 120 130 Building Inspectors 3 3 ® 32 96 32 Code Compliance 5 7 pr 64 448 64 Plan Reviewer,including shared layout 2 2 ® 72 144 125 Permit Tech 4 4 5 64 256 64 Small Meeting Area 1 1 ® 100 100 125 Small Conference Room 1 1 120 120 313(shared) Storage Room 1 1 100 100 111 Building Plans Storage Room 1 1 144 144 142 Planning Manager 1 1 ® 150 150 145 Planners/Planning Tech 5 5 ® 120 600 120 Property Record File Room 1 1 288 288 228 Waiting area for up to 12 people CIRCULATION-25% 770 Conference Room(for 15-20) 1 1 380 380 589(shared) Work Room 2 2 150 150 200(shared) Break Room(for 20) 1 1 240 240 550(shared) MANAVCM H� MANAGER OFFICE OFFICE ROOM(ENCE WORKROOM/ pEPT HEAD NA MANAGER 1- UTILITY SERVICE �� _ PRINrEwGRRAREA E-M P-RCH GANDFIN H * *� * aUYER NINE SEN GRAB * BUYER * * * * lm-Iiar- *°Assn *BUYER ,o �wa ING aU�ER PEC�ITTING FG ` gREic V V � GFFIC v PERMITTING R * * E OFFICE IAAAA ( $ A OFFICE ' HI h OFFICE SMALL CONFERENCERGM R „ PERMIT r uE TECH TECH AIM j I. �] �/ V�/opea. E ❑ PLAN❑ -fir ar L J on *coMPC *oMPC * REVIEWO�RC MANAGER OFFICE F T C.DES HARD COPY 1 CON ROOM COI R NATo STORAGE IN COMPR COMPR MEETING H 3005 CONFERENCE CODE CODE * WORKSTATIONS ESTORAGE QUIPMENT I„ • FACILITIES BASEMENT I. y *GMP *G *P * 1 PLANNINGCOMP wORRAREA R i 11 aNSP FINANCE �- 1 CONTROL ROOM *G *CG 1 PLANNING ® * P TECH INCP A. COMMUNITY DEV l;" CT PLANNING ST El CEC GMPP ❑ _ CARCAP • ENGINEERINGASSOC �` I. NG 7111111 If SUPERVISING SUPPORT THE INSPECTORPLANNER PLANNER PROPOSED DEPARTMENT LAYOUT-LEVEL 01 FLOOR PLAN 107 ALSC ARCHITECTS 110 1\LSC TOTAL SF PER Y.�HITECTB WORK PRIVATE SF PER PROGRAM TOTAL DEPT SPACE-AS Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) SHOWN Finance 5,203 Department Head 1 1 180 180 184 Administrative Assistant 1 1 48 48 48 Finance Dept Analyst 1 1 1) 120 120 116 Financial Svcs Manager 1 1 150 150 178 Offices 7 7 120 840 120 Workstations 6 6 6 48 288 48 ReceptionNVaiting Area 1 1 100 100 100 CIRCULATION-25% 431.5 Purchasing Manager 1 1 ® 150 150 175 Senior Buyers 2 2 ® 120 240 121 Buyers 1 2 lig 48 96 48 Purchasing Assistant 1 1 t 48 48 48 Storage 1 1 16 16 32 CIRCULATION-25% 97.5 Utility Svcs Manager 1 1 0 150 150 167 Offices 2 2 0 120 240 118 Workstations 8 8 o_i 48 384 48 Storage Room 1 1 200 200 125 CIRCULATION-25% 243.5 Conference Room(for 16-20) 1 1 380 380 172(12-14)* Break Room(for 20) 1 1 500 500 shared Work Room 1 1 150 150 175 Waiting Area(10,shared) 1 1 150 150 shared *larger shared conference room available - SUPERVISOR SUPERVISOR STORAGE '-' IT APPLi - ONOMIG R �E HM OEV LOPMEIF, ROOM(Lh] ASST MANAGER SUPERVSIOR* J FACILITIES $ $ / A A A - SERVICES If +� ONDS V V V * I i ., rl_I-- L ° L) r R EC PEq"si SP IA 0 a C BREAK WOR KSTN * ROOM * * * *It 1 i ° � *GRANT � I *AREA� .1 * * * OOM * A. BONE E II _ - HIE 0 ROOM(IEN;s_2m r` REOFFICEMECHANICAL * * HUMAN RESOURCES * L 0 OEE E o0M(15] * WORKSTATIONS OFFICER I OR IF INFRASTRUCTURE M ECH/ELEC/ J SUPER IPORT UNASSIGNED OFFICE SECURE n L IT _I 0 HR OEEIOE OR GE1 IP I R O M LP DESK OL.J MI5 0 In N CH ECH • FACILITIES I • ONDS 1J OEH�E L� �r'—U }MIL) C� 1 IT *- 0IT 1 P * * * * HR SUPPORT OIREOT OFFICE OFFICE OFFICE OFFICE OFFICE SHELP DESK UPERVISOR PROPOSED DEPARTMENT LAYOUT-LEVEL 02 FLOOR PLAN Ab- 108 ALSC ARCHITECTS 111 Al--5 C TOTAL SF PER WORK PRIVATE SF PER PROGRAM TOTAL DEPT SPACE-AS Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) SHOWN Human Resources 5,270 Director 1 1 180 180 200 Offices 10 13 150 1950 165 Administrative Assistant 0 1 64 64 64 Storage 1 1 200 200 263 Work Room 1 1 100 100 90 Conference Room(for at least 15) 1 1 312 312 256 Break Room(for 15) 1 1 300 300 shared Waiting area(for 5-10) 1 1 150 150 shared Training Room(20-26) 1 1 600 600 550* Computer Lab(20-26) 1 1 600 600 585* *large training room located in City Hall,shared with PD CIRCULATION-25% 814 Public Works 4,908 Department Head(in Public Works Bldg) 1 1 ® 0 Engineering City Engineer/Manager 1 1 ® 150 150 141 Offices 3 4 Q 120 480 117 Workstations 6 6 ® 64 384 64 Hotel Workstations 2 2 ® 64 128 64 Equipment Storage 1 1 300 300 300 Hard copy Storage 1 1 500 500 500 Work Room 1 1 100 100 200(shared) Conference Room(for 10-15) 1 1 312 312 shared Waiting Area(for 15) 1 1 300 300 shared Break Room 1 1 100 100 shared CIRCULATION-25% 663.5 Facilities Offices located in Public Works Building won't move City Hall Building Operations Supervisor 1 1 ® 64 64 64 Support staff 2 2 ® 64 128 64 Car bay 2 2 500 1000 500(1+3) CIRCULATION-25% 298 MECH/ELEC/ MECH/ELEC/ UNASSIGNED UNASSIGNED ll P ❑ ❑ C Q 1 ¶I�I Q 1 2 ➢ Q 1 ll • PROPOSED DEPARTMENT LAYOUT-LEVEL 03 FLOOR PLAN 1 PROPOSED DEPARTMENT LAYOUT-LEVEL 04 FLOOR PLAN (_, 109 ALSC ARCHITECTS 112 I6.2 CITY HALL ANNEX MECHANICAL ASSESSMENT-MW ENGINEERS MECHANICAL SYSTEMS - DESIGN cX!STIN( FNFPrV CODE DEFICIENCIES CONSIDERATIONS The following Energy Code deficiencies were Due to the age and the requirements of the observed at the time of the walk through and will energy code, the existing mechanical systems need to be remedied under the renovation: will need to be replaced in their entirety. To • The air handling unit is not a variable air meet energy code requirements, the new volume system. systems shall be variable refrigerant flow (VRF) • The boilers do not appear to have any electric heat pumps with remote fan coils and a turndown capability. dedicated outside air system (DOAS)with heat • There is no dedicated outside air system recovery for building ventilation. Spaces with (new systems only). large heating loads, such as the server room • Densely occupied spaces will need demand or electrical rooms with transformers, shall be control ventilation. served by single zone cooling only units. • System controls in general. • The air handling unit needs to have air- Consideration should be given to any future side economizer control unless there is build-out of the 3rd and 4th floors. The DOAS can a dedicated outside air system with heat be sized such that it can handle the ventilation recovery serving the same area. for the entire building. This would increase the • The air handling unit does not meet initial construction costs but potentially save requirements for multiple zone systems. money on any future installations serving the • Duct and pipe insulation likely do not meet vacant floors. In addition, replacing the existing code requirements. gas/electric design with an all-electric design • Domestic hot water does not have a could result in requiring an upgraded electrical recirculation system. service. This is unlikely to be an issue during the • Ventilation rates likely do not meet code initial phase, but building out the upper floors requirements. could require additional electrical capacity. In addition, the building is large enough to The mechanical systems shall also be evaluated require it to meet the Clean Buildings Act. It is to ensure that the building can meet the unlikely that it currently meets the requirements requirements of the Clean Buildings Act. of the bill. PLUMBING SYSTEMS - DESIGN CONSIDERATIONS The energy code requires new domestic hot water systems to use heat pump technology. However, the building's hot water requirements may be low enough to utilize an exception that allows for the heater to use electric heating elements instead. Whether this exception can be used will be determined during the detailed design. A recirculation system shall be installed to meet energy code requirements. FIRE SPRINKLERS - DESIGN CONSIDERATIONS New fire sprinklers for the 1st and 2nd floors shall be added. The existing riser will be evaluated to determine if any changes are required. 110 ALSC ARCHITECTS 113 6.2 CITY HALL ANNEX ELECTRICAL ASSESSMENT-MW ENGINEERS SERVICE AND DISTRIBUTION - DESIGN DISCONNECT SWITCHES CONSIDERATIONS Safety switches shall be heavy duty type with interlocking door and spring loaded contacts. As noted above, the building currently has Safety switches used as motor disconnects two services, one at 480Y/277V and one at shall be fused. Outdoor safety switches shall 208Y/120V. The capacity on both of these be NEMA 3R. Safety switches downstream of services is adequate for the current branch VFD's or Starters shall be provided with auxiliary distribution panelboards and devices, and the contacts for control interlock. renovated mechanical systems that are noted in the mechanical space planning report. The 2000A switchboard and 800A panelboard, while UGH) 6RANCH WIRING - DESIGN 25 years old, are in good condition and can be CONSIDERATIONS re-used as a value engineering item. Neither of the main service equipment boards are mounted See the architectural narrative for details on the on housekeeping pads, however, which shall be floorplan changes to each floor of city hall. With remedied to mitigate any risk of water damage all of the floor plan modifications, receptacles, from flooding in the basement. data outlets, and lighting fixtures and controls will need to be provided to match the new Due to energy code metering requirements, we layouts. There are currently existing offices in the need to keep the HVAC, receptacle and lighting Basement, 1st and 2nd floors. These are being loads separate on branch panels. There are reconfigured, walls are coming down in some not dedicated electrical rooms on each floor, areas and added in others. Open office areas are so the branch panels will need to be recessed being added in each of the departments. The 3rd in the walls, which can be work intensive in an and 4th floors are empty and will remain that existing building. We will replace the existing way under the current architectural codes. branch panel distribution to accommodate these stringent requirements. To meet current energy codes, lighting controls will need to be updated to include automatic PA(1.IFI R(4Rnc R. FAVr!(-KC() RRFAKFRc sensors, and daylighting as appropriate. Panelboards and enclosed circuit breakers Receptacles with switched control in offices, shall be dead-front circuit breaker type with open office areas, and conference rooms shall proper interrupting capacity. Metering located be provided. In addition to that, the egress in separate enclosures shall be provided lighting batteries are reaching end of life and for each panelboard which serves lighting, shall be replaced. Any floor plan changes will be mechanical and plug loads. Equipment shall adjustments to the paths of egress as well. be as manufactured by Square D, or approved equal. Surge suppression shall be provided for Lighting system design foot candle levels will panelboards serving sensitive electronic loads. be in accordance with IES standards. Lighting power densities will be designed to be 90% See the mechanical narrative for details on the or less of the allowed overall building values new equipment that will service this building. indicated in the Washington State Energy Code. The general design shall be several large In general, areas within the building and on the 480Y/277V electric heat pump units on the 3rd site will be illuminated to the following light floor roof, as well as distributed 208V fan coil levels and lighting power densities: units throughout each floor. To accommodate these additional loads, an additional mechanical 480Y/277V 800A panel shall be provided at the 3rd floor level to serve these large heat pump units, and 208Y/120V branch panels on each level to serve the additional fan coil units. 111 ALSC ARCHITECTS 114 2021 OTHER ELECTRICAL SYSTEMS - DESIGN Target State Energy CONSIDERATIONS - FIRE ALARM Average Code Illuminization Allowed LPD Target LPD The existing fire alarm main panel shall remain Space Type (FC) (w/sf) (w/sf) in place as it was just replaced in 2014. The fire Storage 10-20 0.51 0.46 alarm system devices shall be updated to match Hall/Stairs 10 15 0.49 0.44 any floor plan changes. New end point devices MEP Utility 10-20 0.43 0.4 Restrooms 10-15 0.63 0.57 shall be provided as required by NFPA. Office 30-50 0.74 0.67 Conference Room 30-50 0.97 0.87 Break Room 10-15 0.59 0.53 EXISTING CODE DEFICIENL. Overall Building LPD 0.7 0.6 The following Code deficiencies were observed IAllph °c nn irrc at the time of the walk through and will need to Switches and receptacles shall be specification be remedied under the renovation: grade. Trim plates shall be brushed stainless • Existing foreign systems (mech systems) were steel unless direct otherwise by the Architect. observed as routing through the dedicated space above electrical equipment. This is an n°IILDING WIRE AND CABLE electrical code violation and will need to be Conductors shall be copper only. Aluminum will remedied during the renovation. not be permitted. Dedicated neutrals shall be • Storage within dedicated electrical working provided for all computer outlets and multi-wire space - any materials and equipment not branch circuits. Minimum wire size for branch related to electrical distribution system shall circuits shall be #12 AWG. Minimum wire size for be removed from electrical spaces. exterior lighting circuits shall be #10 AWG. CONDUIT Galvanized steel metal conduit shall be used inside building. Non-metallic conduit shall be used underground and within masonry/concrete, except at transitions. Metal conduit shall be rigid metal conduit, electrical metallic tubing (EMT), or flexible metal conduit. Non-metallic conduit shall be schedule 40 PVC. Conduit shall be concealed wherever possible. Conduit minimum size shall be 3/4"for power and 1"for communications. Outlet boxes shall be pressed steel type with device rings. Power outlet boxes shall be minimum 4" square by 2-1/8" in depth. Communications outlet boxes shall be minimum 4-11/16" square by 2-1/8" in depth Pull boxes shall be screw cover type. 112 ALSC ARCHITECTS 115 6.2 CITY HALL ANNEX AUDIOVISUAL AND TECHNOLOGY AND SECURITY-STANTEC Refer to section 6.1 for more information. 113 ALSC ARCHITECTS 116 6.3 RICHARD A.ZAIS,JR.CENTER FOR LAW AND JUSTICE -- , CT---'\ --- %-- - • , -.- W.......... . - - r- - . \, .. or...........01.., \ \ 111 , ., __--- \ .,, ------ , ' C 3 ---, ) '-- 1111.r. --c \------(----A \\---""—j' CI\ V------) r5 _ - _awl• c-/\ p --;'°N- __----;_-'" ---, \ -----,-", \-- „ tc -„ ,,. • e + 0 ---- \ .. ii . . C v fAi 114 ALSC ARCHITECTS 117 6.3 RICHARD A.ZAIS,JR.CENTER FOR LAW AND JUSTICE ARCHITECTURAL ASSESSMENT-ALSC ARCHITECTS Discussions regarding updates to this building ROOF SYSTEMS focused on the expansion of the law center on the second floor. It was found through interview No modifications to existing roof systems are discussions that the only requested change to anticipated. the first floor was to modify the counter at the court clerks area to meet ADA standards. FINISHES LAYOUT The predominant floor material will be carpet, with luxury vinyl tile in high traffic areas. Tile in On the north side of the second floor, the existing toilet rooms will remain. alterations will be somewhat minor. The offices within the law center will remain in their Ceilings will be 2'x4' lay-in acoustical tile, with the current configuration. The central area will be exception of the waiting area that is open to the reconfigured to create a space for a break room floor below, which will remain as it is. and a separate work room. Additionally, the law library will be converted into a small conference room. The second, existing, small conference room may also be used as a second jury room room when needed. A section of storefront with Any changes made will meet all current codes. an access-controlled door will be added opposite the current entry to increase privacy and expand the waiting area. At the south side of the second floor, the backup dispatch center will be moved to a new location to make space for a new Domestic Violence Advocates space. This space will include its own waiting room, interview room, and offices to accommodate two attorneys. The large conference room for the legal suite will also be adjacent to this area. The existing servers will remain in their current location. No modifications to exterior walls are anticipated. INTERIOR New interior walls will be constructed of metal studs with GWB. They will be filled with acoustic insulation and will extend to the structure above in order to limit noise transfer between spaces. Existing walls will be tested for sound transfer and insulation added above the ceilings as needed. 115 ALSC ARCHITECTS 118 ALSC.. TOTAL SF PER WORK PRIVATE SF PER PROGRAM TOTAL DEPT SPACE-AS Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) SHOWN Legal 5,499 City Attorney 1 1 ® 180 180 191 Office Manager 1 1 0 150 150 126 Attorneys 11 12 ® 150 1800 120(avg) Domestic Violence Advocates(shared office) 1 1 0 180 180 180 Workstations 7 8 ® 64 512 64 Reception/Legal Assistant 1 1 ® 100 100 95 Waiting Area(4,not shared) 1 1 240 240 240 Conference Room(for 25) 1 1 380 380 700 Conference Room(10) 1 1 240 240 220 Interview Room(6) 1 1 150 150 150 Storage 1 1 25 25 170 Break Room(8-10) 1 1 240 240 180 Work Room 1 1 100 100 90 Unisex Toilet Room 2 2 64 128 64 CIRCULATION-25% 1074.25 • IT • LEGAL UNASSIGNED • SUPPORT C * ii a.r1 ® a.r �a�Ea � 4I 0 0 VHF EF Pf�l ooM,EN I Ea A TRAFFIC 1111111111 I 1111111111C a.r BACK UP C RP C-11 Ili Pul '\\\\ !! •.E PROPOSED DEPARTMENT LAYOUT-FLOOR PLAN ,m 116 ALSC ARCHITECTS 119 6.3 RICHARD A.ZAIS,JR.CENTER FOR LAW AND JUSTICE CIVIL ASSESSMENT-SCJALLIANCE II c!nFwAI I' imppnvFMFJJTc Tfl rnkicIfFR • Replacement of sidewalk to be within accessibility requirements. • Grinding of existing panel separation in excess of accessibility requirements. • Modifying existing utility lids that do not meet slip resistant requirements. 117 ALSC ARCHITECTS 120 6.3 RICHARD A.ZAIS,JR.CENTER FOR LAW AND JUSTICE LANDSCAPE ASSESSMENT-SCJALLIANCE ACCESSIBILITY IMPROVFMFNTS TO COr.sIF FR Revising the accessible parking closer to the front door and having a direct curb ramp to the sidewalk that accesses the main entrance. An alternative approach would be to install a curb ramp and new sidewalk at the head of the existing Accessible Stalls. .. . ROVEMENTS TO CONSIDE • Revising the accessible parking closer to the front door and having a direct curb ramp to the sidewalk that accesses the main entrance. An alternative approach would be to install a curb ramp and new sidewalk at the head of the existing Accessible Stalls. • Identify parking stalls and set up EV charging stations for guests and potential law enforcement use. • Review parking lot lighting for uniform lighting requirements. • Identify a bus stop and shelter facility for public transportation. • Evaluate an option to prevent dumpsters from having to be left in the roadway. 118 ALSC ARCHITECTS 121 16.3 RICHARD A.ZAIS,JR.CENTER FOR LAW AND JUSTICE MECHANICAL ASSESSMENT-MW ENGINEERS MECHANICAL SYSTEMS - DESIGN CONSIDERATIONS The architectural work is very minimal and limited to the second floor of this building. As a result, the only modifications to the mechanical systems will be rearranging diffusers, possibly adding a few terminal units and updates and improvements to meet life safety codes. Energy code violations will also be noted for owner awareness. The new space at the south of the 2nd floor may be able to be served by the existing air handling unit. Alternatively, a new packaged rooftop unit on the new roof can serve this new area. A new unit would require additional electrical work. It may also require a roof cowl to be relocated as it may interfere with the new walls. ENERGY CODE DEFICIENCIES The following Energy Code deficiencies were observed at the time of the walk through and will need to be remedied under the renovation: • Densely occupied spaces will need demand control ventilation. In addition, the building is large enough to require it to meet the Clean Buildings Act. An analysis of the building's utility bills would be required to determine what, if any, changes would be needed to meet the bill's requirements. 119 ALSC ARCHITECTS 122 6.3 RICHARD A.ZAIS,JR.CENTER FOR LAW AND JUSTICE ELECTRICAL ASSESSMENT-MW ENGINEERS ELECTRICAL SYSTEMS GENERA. WIRING !)FV/IrFS CONSIDERATIONS Switches and receptacles shall be specification grade. Trim plates shall be brushed stainless The architectural work is very minimal and steel unless direct otherwise by the Architect. limited to the second floor of this building. As a result, the only modifications to the electrical BUILDING WIRE AND CAE; systems will be minor branch circuit updates and Conductors shall be copper only. Aluminum will improvements to meet life safety codes. This not be permitted. Dedicated neutrals shall be includes power, lighting, egress lighting and fire provided for all computer outlets and multi-wire alarm. Energy code violations will also be noted branch circuits. Minimum wire size for branch for owner awareness. circuits shall be #12 AWG. Minimum wire size for exterior lighting circuits shall be #10 AWG. LIGHTING AND BRANCH WIRING - DESIGN -n"rn'rr- CONSIDERATIONS Galvanized steel metal conduit shall be used inside building. Non-metallic conduit shall be See the mechanical narrative for details on the used underground and within masonry/concrete, new equipment that will service this building. except at transitions. Metal conduit shall be Much of the existing mechanical is existing to rigid metal conduit, electrical metallic tubing remain, any additional equipment will be minor (EMT), or flexible metal conduit. Non-metallic branch devices required. conduit shall be schedule 40 PVC. Conduit shall be concealed wherever possible. Conduit New lighting in the handful of offices will be minimum size shall be 3/4"for power and 1"for required, along with energy code required communications. lighting controls. Lighting system design foot candle levels will be in accordance with IES BOXES standards. Lighting power densities will be Outlet boxes shall be pressed steel type designed to be 90% or less of the allowed overall with device rings. Power outlet boxes shall building values indicated in the Washington be minimum 4" square by 2-1/8" in depth. State Energy Code. In general, new rooms Communications outlet boxes shall be minimum added within the building and on the site will 4-11/16" square by 2-1/8" in depth Pull boxes be illuminated to the following light levels and shall be screw cover type. lighting power densities: The egress lighting batteries are reaching end OTHER ELECTRICAL SYSTEMS - DESIGN' of life and shall be replaced. We did not observe CONSIDERATIONS - FIRE ALARM egress lighting emergency operation during the walk through, but it is likely that new battery The existing fire alarm main panel shall remain back up needs to be provided for any egress in place as it was just replaced in 2014. The fire lighting, and exit sign batteries need to be alarm system devices shall be updated to match replaced. any floor plan changes. New end point devices shall be provided as required by NFPA. 2021 Target State Energy Average Code Illuminization Allowed LPD Target LPD Space Type (FC) (w/sf) (w/sf) Office 30-50 0.74 0.67 Conference Room 30-50 0.97 0.87 Overall Building LPD 0.7 0.6 120 ALSC ARCHITECTS 123 6.3 RICHARD A.ZAIS,JR.CENTER FOR LAW AND JUSTICE AUDIOVISUAL ASSESSMENT-STANTEC Refer to section 6.1 for more information. 121 ALSC ARCHITECTS 1 24 6.4 SPECIAL ASSAULT UNIT(SAU)(FORMERLY Y-PAC BUILDING) - - , \_____\)------- ' =---- \-------- _ _ , \ \ \-- \ _ ,,,---- \1) t..... 7'ALA 1 er......... . ------% l \ \ I \ \ \ \ , ------1 \\----.A --.\ 0 ) Q;01, \ -) ) 0 % 0 r• \) 1.1*s c2 `i - _ma-- • . , , 11 ccv : 3 .: ' . -._.--1 \---- ... .....„ . Ir- . _. ' \ , . . . _ %. \ ‘• ..--• '- . ---,,-, u . v. , • - \ \\ 122 ALSC ARCHITECTS 125 6.4 SPECIAL ASSAULT UNIT(SAU)ARCHITECTURAL ASSESSMENT-ALSC ARCHITECTS LAYOUT CASFWORK/FIXTURES/EQUIPMENT The former Y-PAC building will be remodeled to Casework will be added to the wide hallway at house the Special Assault Unit (SAU), Internal the west end to create space for a coffee/break Affairs, Training/Recruiting, and Traffic Unit. SAU area. A copier will also be located there. offices and conference rooms will be located near the main entry at the east end of the building, with Traffic at the west end, near the garage which will house the motorcycles. The building appears to meet current code, any remodeling done will also meet current code. EXTERIOR WALL SYSTEM' No major changes to exterior walls are expected, though furring on the inside of the wall will be required in areas where the masonry is still exposed. The overhead garage door off the covered parking area will need to be removed and the opening infilled. The awning at the front of the building will need to be either replaced or removed altogether. INTERIOR WWAL► New interior walls will be constructed of metal studs with GWB and filled with acoustic insulation. Walls will extend to the structure above in order to limit noise transfer between spaces. ROOF SYSTEMS It is expected that the existing roofing does not need to be replaced and will remain. The predominant floor material will be carpet. Existing tiled bathrooms will remain. Ceilings will be 2'x4' lay-in acoustical tile. Interior wall finishes will mostly be paint over gypsum wallboard walls. Special care will be taken with the interior design of the SAU offices and conference rooms to make them comfortable and calming for any visitors. 123 ALSC ARCHITECTS 126 ALSC., TOTAL SF PER WORK PRIVATE SF PER PROGRAM TOTAL DEPT SPACE-AS Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) SHOWN Police 2,444 Internal Affairs Office 2 2 150 300 163 Training/Officer 1 1 64 64 79 Recruiting Recruits 3 3 64 192 79 Special Assault Sergeant 1 1 150 150 150 Unit(SAU)Detectives(2 per office) 3 3 200 600 218 Waiting Area 1 1 140 140 320 Interview Room 2 2 150 300 150 Traffic Sergeant 1 1 ® 150 150 150 Workstations 4 7 ® 64 448 64 Storage Room 1 1 100 100 220 CIRCULATION-25% 4 POLICEiip SUPPORT MECH/ELEC TRAFFIC SAU WKSTN WKSTN WKSTN WKSTN STORAGE MECH INTERVIEW INTERVIEW ROOM '1 ROOM ROOM ROOM _ WKSTN / \ COVERED �› SERGEANT PARKING 1 SERGEANT TOILET TOILET ROOM ROOM WKSTN WKSTN P T WAITING MECH LELEC U / `; �� ROOMROOM // N P 1 ,� COPY COFFEE AREA/ OFFICE v v OFFICE CONFERENCE DETECTIVES DETECTIVES DETECTIVES 1 [ ROOM(8-10) MOTORCYCLES ti INTERNAL AFFAIRS TRAINING/RECRUITING PROPOSED DEPARTMENT LAYOUT-FLOOR PLAN 124 ALSC ARCHITECTS 127 I6.4 SPECIAL ASSAULT UNIT(SAU)MECHANICAL ASSESSMENT-MW ENGINEERS MECHANICAL SYSTEMS - DESIGN CONSIDERATIONS Due to the age and the requirements of the energy code, the existing mechanical systems will need to be replaced except for the newly installed condensing unit. The associated furnace can be replaced in kind. The second furnace/condensing unit set shall be replaced by a heat pump with indoor air handler. To meet energy code requirements a dedicated outside air system (DOAS)with heat recovery will be required for building ventilation. Any spaces with large heating loads, such as electrical rooms with transformers, shall be served by single zone cooling only units. PLUMBING SYSTEMS - DESIGN CONSIDERATIONS The energy code requires new domestic hot water systems to use heat pump technology. However, the building's hot water requirements are low enough to utilize an exception that allows for the heater to use electric heating elements instead. A recirculation system shall be installed to meet energy code requirements. mkt SPrANKLtrts - UtSiGN CUNISuLTtRr i Iur�l The building should be evaluated to determine if a fire sprinkler system is required. EXISTING ENERGY CODE DEFICIENCIES The following Energy Code deficiencies were observed at the time of the walk through and will need to be remedied under the renovation: • There is no dedicated outside air system (new systems only). • Densely occupied spaces will need demand control ventilation. • The furnaces need to have air-side economizer control unless there is a dedicated outside air system with heat recovery serving the same area. • Domestic hot water does not have a recirculation system. 125 ALSC ARCHITECTS 128 6.4 SPECIAL ASSAULT UNIT(SAU)ELECTRICAL ASSESSMENT-MW ENGINEERS SERVICE AND DISTRIBUTION - DESIGN lighting batteries are reaching end of life and CONSIDERATIONS shall be replaced. Any floor plan changes will be adjustments to the paths of egress as well. As noted above, the building currently has a service at 240/120V. The capacity of this service To meet current energy codes, lighting controls is adequate for the current branch distribution will need to be updated to include automatic panelboards and devices, and the renovated sensors, and daylighting as appropriate. mechanical systems that are noted in the Receptacles with switched control in offices, mechanical space planning report. However, the open office areas, and conference rooms shall main service panelboard and service disconnect be provided. In addition to that, the egress switches are in poor condition and need to be lighting batteries are reaching end of life and replaced. shall be replaced. Any floor plan changes will be adjustments to the paths of egress as well. nnA/r! nnnnnc- Q cA!ri nccn gpc411/rpc Panelboards and enclosed circuit breakers Lighting system design foot candle levels will shall be dead-front circuit breaker type with be in accordance with IES standards. Lighting proper interrupting capacity. Equipment shall power densities will be designed to be 90% be as manufactured by Square D, or approved or less of the allowed overall building values equal. Surge suppression shall be provided for indicated in the Washington State Energy Code. panelboards serving sensitive electronic loads. In general, areas within the building and on the site will be illuminated to the following light See the mechanical narrative for details on the levels and lighting power densities: new equipment that will service this building. The general design shall be 240/120V electric 2021 heat pump units outside or on the roof, as well Target State Energy as distributed 120V fan coil units throughout Average Code each floor. Illuminization Allowed LPD Target LPD Space Type (FC) (w/sf) (w/sf) fllc(OALMF('T COPTCHF4 Storage 10-20 0.51 0.46 Safety switches shall be heavy duty type with Hall/Stairs 10-15 0.49 0.44 MEP Utility 10-20 0.43 0.4 interlocking door and spring loaded contacts. Restrooms 10-15 0.63 0.57 Safety switches used as motor disconnects Office 30-50 0.74 0.67 shall be fused. Outdoor safety switches shall Conference Room 30-50 0.97 0.87 be NEMA 3R. Safety switches downstream of Break Room 10-15 0.59 0.53 VFD's or Starters shall be provided with auxiliary Overall Building LPD 0.7 0.6 contacts for control interlock. WIRING IVVICFS Switches and receptacles shall be specification LIGHTINta MwI r►wi.ri vvirtiNG - DESIIiar grade. Trim plates shall be brushed stainless CONSIDERATIONS steel unless direct otherwise by the Architect. See the architectural narrative for details on BUILDING "A!IREAND CABLE the floorplan changes to the Y-PAC building. Conductors shall be copper only. Aluminum will With the extensive floor plan modifications, not be permitted. Dedicated neutrals shall be receptacles, data outlets, and lighting fixtures provided for all computer outlets and multi-wire and controls will need to be provided to match branch circuits. Minimum wire size for branch the new layouts. To meet current energy codes, circuits shall be #12 AWG. Minimum wire size for lighting controls will need to be updated to exterior lighting circuits shall be #10 AWG. include automatic sensors, and daylighting as appropriate. Receptacles with switched control in offices, open office areas, and conference rooms shall be provided. In addition to that, the egress 126 ALSC ARCHITECTS 129 CONDUIT Galvanized steel metal conduit shall be used inside building. Non-metallic conduit shall be used underground and within masonry/concrete, except at transitions. Metal conduit shall be rigid metal conduit, electrical metallic tubing (EMT), or flexible metal conduit. Non-metallic conduit shall be schedule 40 PVC. Conduit shall be concealed wherever possible. Conduit minimum size shall be 3/4"for power and 1"for communications. BOXE`- Outlet boxes shall be pressed steel type with device rings. Power outlet boxes shall be minimum 4" square by 2-1/8" in depth. Communications outlet boxes shall be minimum 4-11/16" square by 2-1/8" in depth Pull boxes shall be screw cover type. OTHER ELECTRICAL SYSTEMS DESIGN CONSIDERATIONS - FIRE ALARM The existing fire alarm main panel shall remain in place as it is in good condition. The fire alarm system devices shall be updated to match any floor plan changes. New end point devices shall be provided as required by NFPA. L®®I 7INu ,uIDE DEFICIENT., The following Code deficiencies were observed at the time of the walk through and will need to be remedied during renovation: • Storage within dedicated electrical working space - any materials and equipment not related to electrical distribution system shall be removed from electrical spaces. 127 ALSC ARCHITECTS 130 PROJECTED COSTS 111 i H.A 40. I lirOr r I 0 u' „ . 4�`G FY yl. 128 ALSC ARCHITECTS 131 7.0 PROJECTED COSTS The following cost estimates are based on"ideal" layouts as shown in the diagrams in the Conceptual Design section and include all new finishes in occupied spaces unless noted otherwise in the detailed estimate. CITY HALL(FORMER BANK OF AMERICA) $6,949,161 CITY HALL ANNEX(FORMER CITY HALL) $12,456,338 CITY HALL/CITY HALL ANNEX SITE WORK$3,735,200 SAU(FORMER Y-PAC) $1,215,500 LAW AND JUSTICE CENTER SECOND FLOOR FULL REMOC $957,683 SECOND FLOOR PARTIAL REM $431,335 POLICE DEPARTMENT STORAGE ANNE $1,027,256 Detailed cost estimates can be found in the appendix, including the list of assumptions made for each building. 129 ALSC ARCHITECTS 132 PROJECT SCHEDULE 111 i 1H.A 40. I lir r w f I 0 u' „ . 4�`G FY yl. 130 ALSC ARCHITECTS 133 8.0 PROJECT SCHEDULE Recommended phasing of building renovations is as phases. It can begin once the City Manager,City follows: Clerks,and City Council have moved out. • Remodel SAU (former YPAC building).As soon r°nMac as YPAC has moved to their new location, • Remodel City Hall(former Bank of America renovation of the building can begin.Once building).This renovation will allow the City the police units have moved in,the Police Manager offices,City Clerks offices,and City Department Training Facility/Special Services will Council office and chambers to move out of the be vacant. City Hall Annex. In addition,Capitol Theatre will vacate its current office space,the Police Training room will be moved,and YPAC will vacate its PHASE current building. • Site work at City Hall/City Hall Annex. It is • Remodel Legal Center.This project could be recommended that this work wait to begin done at any time as it does not impact any other until the work at the City Hall Annex is nearing departments. However, in order to begin,the completion,as the land around the building back-up dispatch center must move. will be valuable lay down/storage area for construction. PHASE All construction durations shown on the schedule • Remodel City Hall Annex(former City Hall. are estimates,and may need to grow depending on Since the building will remain occupied during material and equipment lead times. construction,this renovation will have to occur in PHASE 1 SCHEDULE Remodel City Hall DESIGN-8 MONTHS Former Bank of America • • •PERMIT CONSTRUCTION-9 MONTHS Capitol Theatre Move YPD Training Room * Move Vacate YPAC Building * PHASE 2 SCHEDULE Remodel City Hall DESIGN-9 MONTHS Annex • • •PERMIT Former City Hall CONSTRUCTION-12 MONTHS Vacate ONDS Building * 2nd Avenue Revisions DESIGN-6 MONTHS City Hall Site Renovation • •PERMIT CONSTRUCTION-7 MONTHS Remodel SAU DESIGN-4 MONTHS Former YPAC •PERMIT CONSTRUCTION-6 MONTHS Vacate Police Special * Services Building PHASE 3 SCHEDULE Remodel Legal Center DESIGN-4 MONTHS •PERMIT CONSTRUCTION-6 MONTHS Move Back-Up Dispatch •Owner Review/Estimate *Move 131 ALSC ARCHITECTS 134 APPENDIX 9.1 ROOM DATA SHEETS 9.2 SURVEY RESPONSES 9.3 LIST OF RECENT MAINTENANCE/ REPAIRS 9.4 ALTERNATE EXPLORATIONS 9.5 MEETING NOTES 9.6 DETAILED COST ESTIMATES M. . \Ia 111 'Stirfe I IIFFOr w b. 4, I lir l p',i ,i.,., F ,, WYTI 132 ALSC ARCHITECTS 135 ROOM DATA SHEETS GENERAL, COMMUNICATION FOR ALL AND PUBLIC DEPARTMENTS AFFAIRS • Office, 120 sf • Studio Control • Office, 150 sf Room • Office, 180 sf • Edit Bays • Workstation • Garage • Conference Room COMMUNITY .. • Storage DEVELOPMENT • Waiting Area/ • Workstation, Mr �� Lobby Building il • Work Room Inspector • Break Room • Workstation, Plan Reviewers - ' A 1 CITY COUNCIL • Storage i. • Council 1. Chambers FACILITIES • Council • Garage Chambers Control Room CAPITOL THEATRE _ • Executive • Reception Desk r r , T p Conference Room LEGAL • City Council • Interview Room Office • Domestic Violence IT Advocates • Help Desk/ Office Waiting Area • Tech Bench POLICE • IT Server and DEPARTMENT Networking • SAU Waiting Room Area • Large • SAU Interview \ Conference Room , Room • Storage `' • Training Room WY CITY CLERKS • Training Room/ • Storage Studio Storage 136 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 OFFICE Small private office, no guest chairs AREA / OCCUPANCY Area 120 sf. Ceiling Height 9'-0" Occupancy 1 -2 SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency FINISHES Aesthetics Floor Carpet Walls Painted gypsum board Wall Base Rubber Doors Wood with hollow metal frame Ceiling Acoustic panel ceiling CASEWORK/ DISPLAY One wall with VWC SIGNAGE Typical panel room sign FURNITURE Desk with office chair LIGHTING & FENESTRATION Windows Yes Window Treatments Yes Room Lighting LED Task Lighting Owner-provided as needed ELECTRICAL Telephone Yes Data Yes Security Locked door Access Control No Office- 120 ALSO 137 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ No Intercom Acoustics Separation from surrounding areas NOTES: —11 'I=r 0 0® O O I A 0 0 Desk with chair 2® File cabinet 30 Exterior window ® Vinyl wall covering Office- 120 ALSO 138 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 OFFICE Small private office with guest chairs AREA / OCCUPANCY Area 150 sf. Ceiling Height 9'-0" Occupancy 2-4 SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency FINISHES Aesthetics Floor Carpet Walls Painted gypsum board Wall Base Rubber Doors Wood with hollow metal frame Ceiling Acoustic panel ceiling CASEWORK/ DISPLAY One wall with VWC SIGNAGE Typical panel room sign FURNITURE Desk with office chair and two guest chairs LIGHTING & FENESTRATION Windows Yes Window Treatments Yes Room Lighting LED Task Lighting Owner-provided as needed ELECTRICAL Telephone Yes Data Yes Security Locked door Access Control No Office- 150 ALSO 139 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ No Intercom Acoustics Separation from surrounding areas NOTES: 0 O �0 O� I a 0 0 Desk with chair 2® File cabinet 0 Exterior window ® Vinyl wall covering Office- 150 ALSO 140 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 OFFICE Large private office, small table AREA / OCCUPANCY Area 180 sf. Ceiling Height 9'-0" Occupancy 4- 5 SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency FINISHES Aesthetics Floor Carpet Walls Painted gypsum board Wall Base Rubber Doors Wood with hollow metal frame Ceiling Acoustic panel ceiling CASEWORK/ DISPLAY One wall with VWC SIGNAGE Typical panel room sign FURNITURE Desk with office chair, table for 4 with chairs, credenza LIGHTING & FENESTRATION Windows Yes Window Treatments Yes Room Lighting LED Task Lighting Owner-provided as needed ELECTRICAL Telephone Yes Data Yes Security Locked door Access Control No Office- 180 ALSO = `t 141 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ No Intercom Acoustics Separation from surrounding areas NOTES: City Manager, Assistant City Manager, and City Clerk's offices to have power/data for a wall mounted television. 0 O 0 0 Desk with chair 2® File cabinet 30 Exterior window ® Vinyl wall covering Office- 180 ALsc = `t 142 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 WORKSTATION See Program for sizes per department AREA / OCCUPANCY Area 48, 64, 81 sf. Ceiling Height 9'-0" min. Occupancy 1 SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency FINISHES Aesthetics Floor Resilient flooring/carpet Walls Cubicle partitions Wall Base Doors Ceiling Acoustic ceiling CASEWORK/ DISPLAY SIGNAGE FURNITURE Desks with chairs, layout/work area in larger cubicles. Layout to include locking file drawers LIGHTING & FENESTRATION Windows NA Window Treatments NA Room Lighting LED Task Lighting As needed ELECTRICAL Telephone Yes Data Yes Security Access Control No Workstation ALsc ; l k:� 143 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ No requirements Intercom Acoustics Cubicle partitions to be at least 4'-0" NOTES: 0 Desk with chair ®° 0 Partition wall 0 0 Layout/work area 0 48 sf O ®o ® O �O Uo LE O 81 sf 64 sf Potential cubicle layouts Workstation ALSO 144 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 CONFERENCE ROOM The following guidelines pertain to conference rooms of all sizes. AREA / OCCUPANCY Area Varies, see Program Ceiling Height 9'-0" minimum, 10'-0" preferred Occupancy Varies, see Program SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency FINISHES Aesthetics Floor Carpet Walls Painted gypsum board Wall Base Rubber Doors Wood with hollow metal frame Ceiling Acoustic panel ceiling CASEWORK/ DISPLAY SIGNAGE Typical panel room sign FURNITURE Table with chairs LIGHTING & FENESTRATION Windows Yes, if possible Window Treatments Yes Room Lighting LED Task Lighting No ELECTRICAL Telephone Yes Data Yes Security Locked door Access Control No Conference Room ALsc 145 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ TV, wall mounted Intercom Audio for virtual meetings Acoustics Separation from surrounding areas NOTES: Example room layouts: Z IIIII - I I - - - _ - - - - - - - I I I 0 0 10 Markerboard 20 Wall-mounted television Conference Room ALSO 146 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 STORAGE Areas vary per department, see Program AREA/ OCCUPANCY Area Varies Ceiling Height 9'-0" min. Occupancy SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency FINISHES Aesthetics Floor Resilient flooring/concrete Walls Painted gypsum board Wall Base Rubber Doors Wood with hollow metal frame Ceiling Acoustic panel ceiling or open to structure, depending on final location CASEWORK/ DISPLAY SIGNAGE Typical panel room sign FURNITURE Shelves as required LIGHTING & FENESTRATION Windows No Window Treatments NA Room Lighting LED Task Lighting No ELECTRICAL Telephone No Data No Security Locked door Access Control No Storage ALSC �� . ARCHITECTS Zb 6,11 147 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature Below 65 degrees AIR CONDITIONING Humidity 30%-50% RH PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ No Intercom Acoustics No requirements NOTES: Storage ALSC ��gggggg-;. ARCHITECTS !U2� �.11 148 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 WAITING AREA/LOBBY AREA/ OCCUPANCY Area Approximately 800 sf, including circulation Ceiling Height 10'-0" Occupancy 10-20 SPATIAL RELATIONSHIPS Direct Access Utility Services, Codes/Engineering Secondary Adjacency Purchasing FINISHES Aesthetics Floor Carpet Walls Painted Gyp Wall Base Rubber Doors Ceiling ACT CASEWORK/ DISPLAY SIGNAGE Typical panel room sign FURNITURE Chairs, small tables LIGHTING & FENESTRATION Windows Yes, if possible Window Treatments Room Lighting LED Task Lighting ELECTRICAL Telephone Data Yes Security Yes Access Control Waiting Area/Lobby ALSCs 149 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Wall mounted television Intercom Acoustics NOTES: Waiting Area/Lobby ALSC .gym> fi: 1.3$ARCHITECTS l�l' 150 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 WORK ROOM Room for printers and paper AREA/ OCCUPANCY Area 100 sf. Ceiling Height 9'-0" min. Occupancy SPATIAL RELATIONSHIPS Direct Access Offices Secondary Adjacency FINISHES Aesthetics Floor Resilient flooring/carpet Walls Painted gypsum board Wall Base Rubber Doors Wood with hollow metal frame Ceiling Acoustic ceiling CASEWORK/ DISPLAY Base and upper cabinets for storage SIGNAGE Typical panel room sign FURNITURE LIGHTING & FENESTRATION Windows No Window Treatments Room Lighting LED Task Lighting Under cabinet lights ELECTRICAL Telephone No Data Yes Security Locked door Access Control No Work Room ALSC �� . ARCHITECTS Zb 6,11 151 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Intercom Acoustics NOTES: Work Room ALSC ��gggggg-;. ARCHITECTS !U2� �.11 152 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 BREAK ROOM See Program for areas AREA/ OCCUPANCY Area Varies Ceiling Height 9'-0" minimum Occupancy Varies SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency FINISHES Aesthetics Welcoming, calming Floor Resilient Flooring Walls Painted Gypsum Board Wall Base Rubber Doors Wood with hollow metal frame Ceiling Acoustic panel ceiling CASEWORK/ DISPLAY Base and upper cabinets SIGNAGE Typical panel room sign FURNITURE Table(s)with chairs, Refrigerator LIGHTING & FENESTRATION Windows Yes, if possible Window Treatments Yes Room Lighting LED Task Lighting ELECTRICAL Telephone Yes Data Yes Security Locked door Access Control No Break Room OF Yq\ ALSO, F "� ARCHITECTS U�\ 153 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING Kitchen sink, dishwasher SPECIALTY ITEMS Audio/Visual/ TV, Wall Mounted Intercom Acoustics Separation from surrounding areas NOTES: Break Room OF Yq\ ALSO, F "� ARCHITECTS U�\ 154 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 CITY COUNCIL CHAMBERS AREA / OCCUPANCY Area 2000 sf. Ceiling Height 12'-0" minimum Occupancy 100-120 SPATIAL RELATIONSHIPS Direct Access Conference Room, Control Room Secondary Adjacency City Manager Suite FINISHES Aesthetics Welcoming, formal Floor Carpet Walls Painted Gyp Wall Base Rubber Doors Storefront entry Ceiling Large format acoustic tile CASEWORK/ DISPLAY Dais SIGNAGE FURNITURE Speaking Podium, Council and audience chairs LIGHTING & FENESTRATION Windows Yes Window Treatments Yes Room Lighting LED Task Lighting Yes ELECTRICAL Telephone Data Yes Security Yes Access Control Yes Council Chambers ALSO 155 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Television monitors for display, Intercom microphones for Council and at speaker podium, ability to broadcast on television or stream. Acoustics Separate from lobby space NOTES: Room needs to include a space for news crews/cameras, also consider adjacent spaces for interpreter. Council Chambers ��LSC n6 156 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 CONTROL ROOM IT and AV services for Council Chambers AREA/ OCCUPANCY Area 100 sf. Ceiling Height 10'-0" minimum Occupancy 1-2 SPATIAL RELATIONSHIPS Direct Access Council Chambers Secondary Adjacency FINISHES Aesthetics Floor Carpet Walls Painted Gypsum Board Wall Base Rubber Doors Wood with hollow metal frame Ceiling Acoustic panel ceiling CASEWORK/ DISPLAY SIGNAGE FURNITURE As needed LIGHTING & FENESTRATION Windows No exterior window Interior window into Council Chambers Window Treatments Room Lighting LED Task Lighting ELECTRICAL Telephone Data Yes Security Yes Access Control Yes Control Room OF Yq\ ALSO, F�"� ARCHITECTS U�\ 157 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Intercom Acoustics NOTES: Control Room OF Yq\ ALSO, "e ARCHITECTS U�\ J 158 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 EXECUTIVE CONFERENCE ROOM Small meeting room for City Council AREA/ OCCUPANCY Area 240 sf. Ceiling Height 9'-0" Occupancy 10 - 12 SPATIAL RELATIONSHIPS Direct Access Council Chambers Secondary Adjacency FINISHES Aesthetics Floor Carpet Walls Painted gypsum board Wall Base Rubber Doors Wood with hollow metal frame Ceiling Acoustic panel ceiling CASEWORK/ DISPLAY Small kitchenette including sink SIGNAGE Typical panel room sign FURNITURE Table with chairs, small refrigerator LIGHTING & FENESTRATION Windows Yes, if possible Window Treatments Yes Room Lighting LED Task Lighting No ELECTRICAL Telephone Yes Data Yes Security Locked door Access Control No Executive Conf Room ALSC, .gym> fi: ARCHITECTS 1.34 l5l' 159 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING Small kitchen sink SPECIALTY ITEMS Audio/Visual/ TV, wall mounted Intercom Acoustics Separation from surrounding areas NOTES: Executive Conf Room ALSC, .gym> fi: ARCHITECTS 1.34 l5l' 160 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 OFFICE Shared small private office for City Council members, with guest chairs AREA /OCCUPANCY Area 150 sf. Ceiling Height 9'-0" Occupancy 2-4 SPATIAL RELATIONSHIPS Direct Access Council Chambers Secondary Adjacency City Manager Offices FINISHES Aesthetics Floor Carpet Walls Painted gypsum board Wall Base Rubber Doors Wood with hollow metal frame Ceiling Acoustic panel ceiling CASEWORK/ DISPLAY One wall with VWC SIGNAGE Typical panel room sign FURNITURE Desk with office chair and two guest chairs LIGHTING & FENESTRATION Windows Yes Window Treatments Yes Room Lighting LED Task Lighting Owner-provided as needed ELECTRICAL Telephone Yes Data Yes Security Locked door Access Control No Council Office - 150 ALSO 161 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 202 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ No Intercom Acoustics Separation from surrounding areas NOTES: O �0 O� I a 0 0 Desk with chair 0 File cabinet 30 Exterior window Council Office - 150 ALSO 162 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 HELP DESK IT services, including waiting area AREA/ OCCUPANCY Area 400 sf. Ceiling Height 9'-0" minimum Occupancy 2-4 SPATIAL RELATIONSHIPS Direct Access Tech bench Secondary Adjacency FINISHES Aesthetics Floor Carpet Walls Painted Gyp Wall Base Rubber Doors Wood with HM frame Ceiling ACT CASEWORK/ DISPLAY Counter separating waiting area from Help Desk SIGNAGE Typical panel room sign FURNITURE Chairs LIGHTING & FENESTRATION Windows Window Treatments Room Lighting LED Task Lighting Yes, particularly to support taking photos for access badges ELECTRICAL Telephone Yes Data Yes Security Yes Access Control Yes Help Desk ALSC 1F OF Yq� ARCHITECTS U�\ 163 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Intercom Acoustics NOTES: Help Desk OF Yq\ ALSO, "e ARCHITECTS U�\ J 164 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 TECH BENCH For IT and AV services AREA/ OCCUPANCY Area 315 sf. Ceiling Height 9'-0" minimum Occupancy 1-3 SPATIAL RELATIONSHIPS Direct Access Help Desk Secondary Adjacency FINISHES Aesthetics Floor Carpet Walls Painted Gypsum Board Wall Base Rubber Doors Wood with hollow metal frame Ceiling Acoustic ceiling tile CASEWORK/ DISPLAY SIGNAGE Typical panel room sign FURNITURE Work benches LIGHTING & FENESTRATION Windows Yes, if possible Window Treatments Yes Room Lighting LED Task Lighting Yes, as needed ELECTRICAL Telephone Yes Data Yes Security Yes Access Control Yes Tech Bench OF Yq\ ALSO, F0 ARCHITECTS U�\ 165 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Intercom Acoustics NOTES: Tech Bench OF Yq\ ALSO, "e ARCHITECTS U�\ J 166 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 IT SERVER AND NETWORKING ROOM Main server room for the City AREA/ OCCUPANCY Area 320 sf. Ceiling Height Occupancy SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency FINISHES Aesthetics Floor Access flooring Walls Painted Gypsum Board Wall Base Rubber Doors Wood with hollow metal frame Ceiling Open to structure CASEWORK/ DISPLAY SIGNAGE FURNITURE N/A LIGHTING & FENESTRATION Windows No Window Treatments Room Lighting LED Task Lighting ELECTRICAL Special Requirements Dedicated sub panel Data Yes Security Yes Access Control Yes IT Server and Networking Room ALSO, .gym> fi: ARCHITECTS 1.34 l5l' 167 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers No HEATING, VENTILATION, & Temperature Dedicated cooling system, and back up AIR CONDITIONING cooling system Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Intercom Acoustics NOTES: Ideally this room would not be located in the basement due to flooding concerns. However, it was agreed that it would be cost prohibitive to move. IT Server and Networking Room ALSC, .gy fi: ARCHITECTS U l.,l' 168 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 CONFERENCE ROOM - LARGE Large meeting room AREA / OCCUPANCY Area 380 sf. Ceiling Height 9'-0" Occupancy 25-30 SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency FINISHES Aesthetics Floor Carpet Walls Painted gypsum board Wall Base Rubber Doors Wood with hollow metal frame Ceiling Acoustic panel ceiling CASEWORK/ DISPLAY SIGNAGE Typical panel room sign FURNITURE Table with chairs LIGHTING & FENESTRATION Windows Yes, if possible Window Treatments Yes Room Lighting LED Task Lighting No ELECTRICAL Telephone Yes Data Yes Security Locked door Access Control No Conference Room ALSO 169 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ TV, wall mounted Intercom Audio for virtual meetings Acoustics Separation from surrounding areas NOTES: 'f • LI a 1 ii I Ll D LI LI10 Markerboard 0 Wall-mounted television Conference Room ALSC .4, 170 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 STORAGE - CITY CLERKS Temperature and humidity controlled storage of city records AREA/ OCCUPANCY Area 200 sf. Ceiling Height 9'-0" min. Occupancy 0 SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency City Clerks office suite FINISHES Aesthetics Floor Resilient flooring/concrete Walls Painted gypsum board Wall Base Rubber Doors Wood with hollow metal frame Ceiling CASEWORK/ DISPLAY SIGNAGE Typical panel room sign FURNITURE High capacity compact shelving system LIGHTING & FENESTRATION Windows No Window Treatments NA Room Lighting LED Task Lighting ELECTRICAL Telephone No Data No Security Locked door Access Control Yes Storage—City Clerks ALSC �� . 1O„ARCHITECTS S.Ci 171 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature Below 65 degrees AIR CONDITIONING Humidity 30%-50% RH PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ No Intercom Acoustics No requirements NOTES: Room must be impervious to leaks and floods; should not be in a basement. Storage—City Clerks ALSC ��gggggg-;. ARCHITECTS Zb 6,11 172 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 CONTROL ROOM IT and AV services for Y-PAC/YCTV AREA/ OCCUPANCY Area 120 sf. Ceiling Height Occupancy 1-2 SPATIAL RELATIONSHIPS Direct Access Y-PAC Studio Secondary Adjacency FINISHES Aesthetics Floor Carpet Walls Painted Gypsum Board Wall Base Rubber Doors Wood with hollow metal frame Ceiling Acoustic panel ceiling CASEWORK/ DISPLAY SIGNAGE FURNITURE As needed LIGHTING & FENESTRATION Windows No Window Treatments Room Lighting LED Task Lighting ELECTRICAL Telephone Data Yes Security Yes Access Control Yes Control Room OF Yq\ ALSO, 4U ARCMI iECil �\ J 173 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Intercom Acoustics NOTES: Control Room OF Yq\ ALSO, "e ARCHITECTS U�\ J 174 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 EDIT BAYS - COMMUNICATION AND PUBLIC AFFAIRS Room with acoustic, data, and power for editing and recording AREA/ OCCUPANCY Area 300 sf. Ceiling Height 9'-0" min. Occupancy 1-2 SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency FINISHES Aesthetics Floor Carpet Walls Painted gypsum board, acoustic tiles as needed Wall Base Rubber Doors Wood with hollow metal frame Ceiling Acoustic ceiling CASEWORK/ DISPLAY SIGNAGE Typical panel room sign FURNITURE Desk and chair LIGHTING & FENESTRATION Windows No Window Treatments NA Room Lighting LED Task Lighting As needed ELECTRICAL Telephone No Data yes Security Locked door Access Control No Edit Bays ALSC �� . 1O„ARCHITECTS S.Ci 175 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Intercom Separate from adjacent spaces. May also Acoustics have special requirements depending on use NOTES:. Edit Bays p Yq,\ ALSC 444gggggg-4. ARCHITECTS �!U2� �.11 176 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 GARAGE Including storage and work area for vehicles AREA/ OCCUPANCY Area 800 sf. Ceiling Height Occupancy 2-3 SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency FINISHES Aesthetics Floor Concrete Walls Painted Gypsum Board Wall Base Rubber Doors Wood with hollow metal frame, Garage Door Ceiling Open to structure CASEWORK/ DISPLAY SIGNAGE FURNITURE N/A LIGHTING & FENESTRATION Windows No Window Treatments N/A Room Lighting LED Task Lighting No ELECTRICAL Telephone Data Security Yes Access Control Garage—Car Bay OF Yq\ ALSO, F "� ARCMI iECil U�\ 177 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Intercom Acoustics NOTES: Garage—Car Bay OF Yq\ ALSO, "e ARCHITECTS U�\ J 178 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 WORK STATION - BUILDING INSPECTORS AREA/ OCCUPANCY Area 32 Ceiling Height 9'-0" min. Occupancy 1 SPATIAL RELATIONSHIPS Direct Access Codes Secondary Adjacency FINISHES Aesthetics Floor Resilient flooring/carpet Walls Cubicle partitions Wall Base Doors Ceiling Acoustic ceiling CASEWORK/ DISPLAY SIGNAGE FURNITURE Desk and chair LIGHTING & FENESTRATION Windows Window Treatments Room Lighting LED Task Lighting As needed ELECTRICAL Telephone Yes Data Yes Security Access Control No Workstation p Yq,\ ALSC �� . ARCMrt ECTS 1!U�� S.Ci 179 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Intercom Acoustics NOTES: O O O Desk with chair O Partition wall ® Layout/storage area Workstation ALSC �� . 1O„ARCHITECTS S.Ci 180 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 WORKSTATION - PLAN REVIEWERS Shared space between two reviewers AREA / OCCUPANCY Area 144 sf. Ceiling Height 9'-0" min. Occupancy SPATIAL RELATIONSHIPS Direct Access Open to Codes open office area Secondary Adjacency FINISHES Aesthetics Floor Resilient flooring/carpet Walls Cubicle partitions Wall Base Doors Ceiling Acoustic ceiling CASEWORK/ DISPLAY SIGNAGE FURNITURE Desks with chairs, layout table LIGHTING & FENESTRATION Windows Window Treatments Room Lighting LED Task Lighting As needed ELECTRICAL Telephone Yes Data Yes Security Access Control No Workstation ALSC l k:� 181 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ No requirements Intercom Acoustics NOTES: Two Plan Reviewers will share the space, including layout area. 0 0 0 ro ® �0 O Desk with chair O Partition wall ® Layout/work area Workstation ALSC, ARCHITECTS 17.,$ S.Ci 182 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 STORAGE - PROPERTY RECORD FILE ROOM AREA/ OCCUPANCY Area 144 sf. Ceiling Height 9'-0" min. Occupancy SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency FINISHES Aesthetics Floor Resilient flooring/concrete Walls Painted gypsum board Wall Base Rubber Doors Wood with hollow metal frame Ceiling CASEWORK/ DISPLAY SIGNAGE Typical panel room sign FURNITURE Table for layout LIGHTING & FENESTRATION Windows No Window Treatments NA Room Lighting LED Task Lighting ELECTRICAL Telephone No Data No Security Locked door Access Control Yes Storage p Yq,\ ALSC �� . ARCMrt ECTS 1!U�� S.Ci 183 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature Below 65 degrees AIR CONDITIONING Humidity 30%-50% RH PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ No Intercom Acoustics No requirements NOTES: Storage ALSC ��gggggg-;. ARCHITECTS !U2� �.11 184 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 GARAGE - CAR BAY AREA/ OCCUPANCY Area 800 sf. Ceiling Height 10'-0" minimum Occupancy SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency FINISHES Aesthetics Floor Concrete Walls Painted Wall Base Rubber Doors Wood with hollow metal frame, Garage Door Ceiling Open to structure CASEWORK/ DISPLAY SIGNAGE FURNITURE N/A LIGHTING & FENESTRATION Windows Yes Window Treatments Yes Room Lighting LED Task Lighting As needed ELECTRICAL Telephone Data Security Yes Access Control Garage—Car Bay ALSC 1F OF Yq� ARCMI iECil U�\ 185 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Intercom Acoustics NOTES: Garage—Car Bay OF Yq\ ALSO, "e ARCHITECTS U�\ J 186 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 RECEPTION/WAITING AREA - CAPITOL THEATER AREA/ OCCUPANCY Area 100 sf. Ceiling Height 9'-0" minimum Occupancy 2-4 SPATIAL RELATIONSHIPS Direct Access Main entry Secondary Adjacency FINISHES Aesthetics Welcoming, lively, warm colors Floor Carpet Walls Painted Gyp Wall Base Rubber Doors Ceiling ACT CASEWORK/ DISPLAY Display area for theater posters/events, if possible SIGNAGE Typical panel room sign FURNITURE Comfortable guest chairs LIGHTING & FENESTRATION Windows Yes Window Treatments Yes Room Lighting LED Task Lighting ELECTRICAL Telephone Yes Data Yes Security Yes Access Control Reception/Waiting ALSC, .gym> fi: ARCHITECTS Uk� l�l' 187 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Intercom Acoustics NOTES: Reception/Waiting ALSC .gym> fi: 1.3$ARCHITECTS l�l' 188 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 INTERVIEW ROOMS AREA/ OCCUPANCY Area 150 sf. Ceiling Height 9'-0" minimum Occupancy 4-6 SPATIAL RELATIONSHIPS Direct Access Waiting area Secondary Adjacency FINISHES Aesthetics Floor Carpet Walls Painted Gyp Wall Base Rubber Doors Wood with HM frame Ceiling ACT CASEWORK/ DISPLAY SIGNAGE Typical panel room sign FURNITURE Small table and chairs LIGHTING & FENESTRATION Windows Yes, if possible Window Treatments Yes, for interior windows as well as exterior Room Lighting LED Task Lighting ELECTRICAL Telephone Data Yes Security Yes Access Control Interview Room ALSC OF Yq\ �"� �F ARCHITECTS U\ 189 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Intercom Acoustics Separate from adjacent spaces NOTES: Interview Room OF Yq\ ALSO, "e ARCHITECTS U�\ J 190 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 DOMESTIC VIOLENCE ADVOCATES Shared office AREA/ OCCUPANCY Area 180 sf. Ceiling Height 9'-0" minimum Occupancy 2 SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency DVA waiting area FINISHES Aesthetics Floor Carpet Walls Painted Gyp Wall Base Rubber Doors Wood with HM frame Ceiling ACT CASEWORK/ DISPLAY SIGNAGE Typical panel room sign FURNITURE Desks with chairs LIGHTING & FENESTRATION Windows Yes, if possible Window Treatments Yes Room Lighting LED Task Lighting As needed ELECTRICAL Telephone Yes Data Yes Security Yes Access Control DVA shared Office ALSC, gym>� fi: ARCHITECTS Uk� l�l' 191 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Intercom Acoustics Separate from adjacent spaces NOTES: DVA shared Office ALSC .gym> fi: 1.3$ARCHITECTS l�l' 192 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 SAU WAITING AREA AREA/ OCCUPANCY Area 140 sf. Ceiling Height Occupancy 2-4 SPATIAL RELATIONSHIPS Direct Access Interview Rooms Secondary Adjacency Offices FINISHES Aesthetics Comfortable, welcoming Floor Carpet Walls Painted Gyp Wall Base Rubber Doors Ceiling ACT CASEWORK/ DISPLAY SIGNAGE Typical panel room sign FURNITURE Comfortable chairs, some child sized. Play area for children. LIGHTING & FENESTRATION Windows Yes, if possible Window Treatments Yes Room Lighting LED Task Lighting ELECTRICAL Telephone Data Security Yes Access Control SAU Waiting Area ALSC .gym> fi: ARCHITECTE 34 l�l' 193 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Intercom Acoustics Space should be relatively quiet NOTES: SAU Waiting Area ALSC .gym> fi: 1.3$ARCHITECTS l�l' 194 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 INTERVIEW ROOMS AREA / OCCUPANCY Area 300 sf. Ceiling Height 9'-0" minimum Occupancy 3-4 SPATIAL RELATIONSHIPS Direct Access SAU waiting area Secondary Adjacency FINISHES Aesthetics Comfortable, calming Floor Carpet Walls Painted Gyp Wall Base Rubber Doors Wood with HM frame Ceiling ACT CASEWORK/ DISPLAY SIGNAGE Typical panel room sign FURNITURE Small table with chairs LIGHTING & FENESTRATION Windows Yes, if possible Window Treatments Room Lighting LED Task Lighting ELECTRICAL Telephone Data Yes Security Yes Access Control Interview Room- SAU ALSO 195 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Intercom Acoustics Separate from adjacent spaces NOTES: Aesthetics/decoration for one of the two rooms should be geared toward making children comfortable. Interview Room- SAU ALsc 196 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 POLICE DEPARTMENT STORAGE Temperature and humidity controlled storage AREA/ OCCUPANCY Area 2100 sf. Ceiling Height 9'-0" min. Occupancy 0 SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency FINISHES Aesthetics Floor Resilient flooring/concrete Walls Painted gypsum board Wall Base Rubber Doors Wood with hollow metal frame Ceiling CASEWORK/ DISPLAY SIGNAGE Typical panel room sign FURNITURE High capacity compact shelving system LIGHTING & FENESTRATION Windows No Window Treatments NA Room Lighting LED Task Lighting ELECTRICAL Telephone No Data No Security Locked door Access Control Yes Storage—PD ALSC �� . 1O„ARCHITECTS S.Ci 197 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature Below 65 degrees AIR CONDITIONING Humidity 30%-50% RH PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ No Intercom Acoustics No requirements NOTES: Room must be impervious to leaks and floods to the extent possible. Storage—PD ALSC ��gggggg-;. ARCHITECTS Zb 6,11 198 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 TRAINING ROOM Large room for police training, can be shared with other departments AREA/ OCCUPANCY Area 1,400 sf. Ceiling Height 10'-0" min. Occupancy 20-40 SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency FINISHES Aesthetics Floor Carpet Walls Painted gypsum board Wall Base Rubber Doors Wood with hollow metal frame Ceiling Acoustic panel ceiling CASEWORK/ DISPLAY SIGNAGE Typical panel room sign FURNITURE Tables with chairs LIGHTING & FENESTRATION Windows No Window Treatments NA Room Lighting LED Task Lighting No ELECTRICAL Telephone Yes Data Yes Security Locked door Access Control No Police Training ALSC �� . 1O„ARCHITECTS S.Ci 199 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ Wall mounted television Intercom Acoustics Additional treatment may be needed NOTES: This room will function both as a "classroom"type training space and physical training space. A storage room should be located nearby to house either tables or mats, depending on use. Police Training ALSC, ARCHITECTS 1!O�E� S.Ci 200 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 STORAGE - TRAINING ROOM/STUDIO AREA/ OCCUPANCY Area 250 sf. Ceiling Height 9'-0" min. Occupancy 0 SPATIAL RELATIONSHIPS Direct Access Secondary Adjacency FINISHES Aesthetics Floor Resilient flooring/concrete Walls Painted gypsum board Wall Base Rubber Doors Wood with hollow metal frame Ceiling CASEWORK/ DISPLAY SIGNAGE Typical panel room sign FURNITURE Shelving as needed LIGHTING & FENESTRATION Windows No Window Treatments NA Room Lighting LED Task Lighting ELECTRICAL Telephone No Data No Security Locked door Access Control No Storage—Training/Studio ALSC, ARCMrt ECTS 17p 0211 ter;, 201 PROGRAM CITY OF YAKIMA SPACE STUDY Project No.2022-040 July 2023 FIRE PROTECTION Fire Alarm Fire Sprinklers HEATING, VENTILATION, & Temperature AIR CONDITIONING Humidity PLUMBING N/A SPECIALTY ITEMS Audio/Visual/ No Intercom Acoustics No requirements NOTES: Storage—Training/Studio ALSC, F =� ARCHITECTS Vb 6,11 ter;, 202 SURVEY RESPONSES CITY MANAGER CITY COUNCIL INFORMATION TECHNOLOGIES CITY CLERKS ONDS COMMUNICATION AND PUBLIC AFFAIRS COMMUNITY DEVELOPMENT CODES PLANNING111 FINANCE Ai FINANCIAL SERVICES PURCHASING se UTILITY SERVICES HUMAN RESOURCES ENGINEERING IF Or T FACILITIES 1 II CAPITOL THEATRE LEGAL COURTS , L., , POLICE DEPARTMENT 1.`G YAMA Y yf. Wirt 571 203 ALSIc YAKIMA CITY HALL.'' " • STAKEHOLDER QUESTIONNAIRE Dear Stakeholder, The ALSC Team is looking for feedback that will provide guidance for the design of the Yakima City Hall project. We are underway with the Pre-Design phase of work and seeking input from all project stakeholders. The input received will be processed and used to inform the Project Program, a document that will establish the project scope, quality level and budget, With approval of the program,the team will use that information to complete the Conceptual Design phase;expected to be complete by mid-2023, As part of the planning process, a set of Guiding Principles will be developed. These principles will be used as a framework to guide the team throughout the project and ultimately be used as a method of measuring whether the finished project is a success.A draft version of the Guiding Principles is listed below,the finished design should embody these objectives'. ' Service First Efficient, friendly, interpersonal treatment Approachable Serve unique population needs of all citizens Catalyst Stimulate redevelopment, public use in Second Street vicinity Maximize Existing Assets Creative, effective re-use of existing spaces Embrace DEI Serve Staff needs of diversity, equity, inclusion Name of Stakeho;der:O ,U'4 _ Qr< CU Date: 3 1: D-1 Representing:0 i YLLCI. '-ev zj C CC • 1,-,STAKEHOLDER QUESTIONNAIRE : '-ti., 204 F ALSC nfChITECFS QUES I ON 1: How many staff are currently in your department? How much growth do you anticipate in the next five years?What positions would be added? q,. WI .e_,, L ) Ca.--VA6A, ` %-�' -a inl7) D pi_L. 1 i o [,>,, L'GC> a rni C V to G-K-at 0,--) QUESTION . : How many enclosed offices are required for your department?Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years, will the new positions need offices or open workstations? F. ,Jq.,c r )c-. '( Vt.r Gt p e_- [ f i c. - ).r- € UESTION 3: Considering your current space and looking towards the future,what works well now?what would you change? /-O Y°tom Y17\4 ` C-7 ►r yi C4,- ,- a.-1-- .. a , Gd +mom-1114,3cx- LAD D Vi L 5 t G U- , 9,t-i y ) CLYC_ -\-0 t. J LA -t,�U. ( C�.t~ - k. f2 Y VJ i., -t.— . QUESTION 4:What support facilities are required for your space? (i.e. conference room, storage area, work room) Can any of these be shared with other de artments? (�Y� . r©Qr1' \ CA-T'1.. 4`V'e`' O�. 0rr� IMP fl f 1�- rrDM CA,v1SIr a.Y c i (`fk ( LerCS bff---ii C-' • Conference Room: To seat how many people?What type of display?1i--4t_D t ► Oi- — ZDDY C\ - Storage Area: What will be stored? How much? 7 --- bilk f E Work Room: What should be included? Cb'pier? Layout space? (.. p 1 c - �iA f'z - `J pm_-e-- Staff Break Area: For how many people? V3- pf-12 Cn (.tom .1 4tAD, Wink- + v- Other? 2.'-STAKEHOLDER QUEST[oNNAIRF 205 /1\ •4 LSD. �.,.a ARCHITECTS QUESTION 51: Please list re ui ed adjacencies to other departments/areas: t 1 Ckrti/ QUESTIO. 6: Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? QUESTION 7: Please list any special utility requirements: • Heating/Cooling � _v • Ventilation/Exhaust any equipment requiring separate vent, exhaust) L---Vca • Plumbing (sink, drinking fountain, etc) by-ecU . r7 + 1 • Electrical Service (floor outlets, dimming lights, etc) YG • Special Lighting R • Audio/Visual (projectors,television) 4 t I'1 DY)3 t d-- C.a r7n rim • Communications (intercom, internet) �k • Special Acoustics (privacy issues) "N A • Wall Display (markerboard, tackbo'ard, etc) ! • How many printers do you anticipate? H QUESTION 3: Please list required room finishes: • Floor(carpet/linoleum/concrete, etc.) (AY z6 • Ceiling (lay-in acoustical panels, gyp soffits, etc.) • Walls (vinyl wallcovering, washable paint, etc.) + G1\YT-- QUESTIO 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) U3 .40_ i d D r „STAKEHOLDER QUESTIONNAIRE 206 - Lsc QUESTION 10: Please share any othercomments regarding your space Thank you! . . : ••• • • , ,. • 4,-1 STAKEHOLDER QUESTIONNAIRE 207 Sr No: 10 Response No : 10 1. Name of Stakeholder: Patricia Byers 2. Representing: Yakima City. Council member 3. Question 1: How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? 7 members. Consistently 4. Question 2: How many enclosed offices are required for your department?Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years,will the new positions need offices or open workstations? Currently have 1 office/conference room. Need two: Conference & office separate. Computer in both. 5. Question 3: Considering your current space and looking towards the future,what works well now? what would you change? Works fine now if only 3 Council members present and only 1 needs computer. Need an addition space for other tag 3 Council members. Also if one council member is in private meeting, no one else can enter or use. And only one Council person can use computer. Would be far more functional with separate conference room & office, and a computer in each. 6. Question 4: What support facilities are required for your space? (i.e. conference room, storage area,work room) Can any of these be shared with other departments? Conference room, 2 computers, no real use for other staff- locker or secure storage for personal valuables would be nice. 7. Conference Room: To seat how many people?What type of display? Probably up to six people w/wi-do connectivity available for zoom meetings or presentations. 8. Storage Area: What will be stored? How much? Personal valuables, coats, etc 9.Work Room: What should be included? Copier? Layout space? Copier& computer. 10. Staff Break Area: For how many people? N/a 11. Other? 12. Question 5: Please list required adjacencies to other departments/areas: Adjacent/near to City Manager, Executive Assistant, Council chambers 13. Question 6: Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? Council Chambers - larger than what we have now! 14. Heating/Cooling Room temperature control. 15.Ventilation/Exhaust(any equipment requiring separate vent, exhaust) 208 16. Plumbing (sink, drinking fountain, etc) 17. Electrical Service (floor outlets, dimming lights, etc) 18. Special Lighting LED. Daylight brilliance 19.Audio/Visual (projectors,television) Television in conference room. 20. Communications (intercom, internet) Both 21. Special Acoustics (privacy issues) 22. Wall Display (markerboard,tackboard, etc) Internet capable screen 23. How many printers do you anticipate? 1 24. Floor(carpet/linoleum/concrete, etc.) Carpet 25. Ceiling (lay-in acoustical panels, gyp soffits, etc.) 26. Walls (vinyl wallcovering,washable paint, etc.) Walk covering or washable paint 27. Question 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) Locked cabinets 28. Question 10: Please share any other comments regarding your space 209 IT Services 1. How many staff are currently in your department? 23 FTEs in IT services a. How much growth do you anticipate in the next five years? 2-3 FTEs and/or 2-3 Temporary Employees b. What positions will be added? Employees in 3 areas: Technician, Infrastructure and Application Support 2. How many enclosed offices are required by your department? i. IT Services will need 5 enclosed offices. 1 for the department head, 3 for supervisors and 1 for the administrative assistant. b. Are any of them shared? No c. How many open work stations are needed? IT services will need 20 work stations in 3 different areas. These 3 sections will need to collaborate within their sections, but will need to have some sort of separation from the other sections. i. Area 1— Help Desk and Tech Area —5 FTEs, up to 2 additional employees (FTE or Temp Employees.) This area needs a shared tech bench area and a front desk counter for supporting walkup customers. Additionally, this work group is often moving technical equipment to other city facilities. They utilize the back elevator for these moves, so this area will need a convenient path to this back elevator ii. Area 2—Application Development and Support—8 FTEs and up to 2 additional employees (FTE or Temp Employees) iii. Area 3 — Infrastructure Support—5 FTEs and up to 2 additional employees (FTE or Temp Employees) iv. Area 4— IT Server and Networking room — moving this room would be very complex. It houses all of our servers and requires specific power needs and a separate cooling system. d. If growth is anticipated in the next five years, will the new positions need offices or open work stations? Open work stations separated by cubicle walls 3. Considering your current space and looking towards the future, what works well now? i. We do currently have the 4 distinct areas outlined in question 2. ii. We have a front counter area located off of the main hall, in front of the elevator and stairs. This is very convenient for customers that need this area 1 IT Services 210 iii. We are located in the basement, so we do not have a lot of non-IT individuals traveling around our offices. For the most part, this allows us to adhere to our physical security requirements. b. What would you change? i. Our IT Server room is also located in the basement. Due to the concerns related to flooding, we would prefer that this room is located on the main or second floor ii. Our physical offices are spread out in the basement. This is less than ideal for the collaboration that needs to take place between these employees. iii. Our conference room is located in a way that requires individuals utilizing it to travel through existing IT office areas. This is not truly secure and can be distracting. iv. The basement is very much like a dungeon. Cement and cinderblock walls, asbestos tiles. We would prefer to have traditional offices... with windows to the outside if possible. v. We have one bathroom in the basement for 20+ male employees. We would love to have more bathrooms for our male employees vi. We work on technical equipment in over 100 city vehicles. Ideally, we would have a garage bay located close to our offices so that we can efficiently work on these vehicles. 4. What support facilities are required for your space? i. Conference room large enough to hold 25-30 1. Large Zoom display 2. Can be shared/reserved by other departments ii. IT Server and Networking room. Area 4 mentioned in 2C. 1. Not shared with other departments 2. Current room is 16' by 20' 3. Requires own cooling system 4. Requires separate power sub panel 5. This is the main networking location. This requires quite a bit of low voltage networking wiring 6. Special floor or ceiling for electrical and communication cabling iii. IT Tech bench mentioned in Area 1 mentioned in 2C 1. Not shared with other departments 2. Needs to be at least 26' by 12' iv. Front desk counter mentioned in Area 1 mentioned in 2C 1. 2-4 people 2. We take ID access badges in this area, so lighting must be conducive to this task 2 IT Services 211 v. Secure storage room for technical equipment inventory. N 1. Needs to be at least 450 sq ft (40' by 12') 2. Not shared with other departments vi. We currently have an area for our IT Services specific amenities. Water cooler, refrigerator. This new area could also house our large department-wide copier. 1. Needs to be at least 100 sq ft 10' by 10' 2. Not shared with other departments vii. There is a large break room for all departments located in the basement. This room has a refrigerator, freestanding oven/stove range, sink and 2 microwaves. We do not need this on the same floor as IT Services, but it is nice to have it available. This room can hold 8-10 viii. We have a telecom closet in the basement that we would recommend moving ix. We have network equipment throughout the city's facilities that should be located within secure closets. 5. Please list required adjacencies to other departments/areas: a. None 6. Does your department require public interface? Waiting Area? If so, how many people should it accommodate? Also, can it be shared with other departments? a. No 7. Please list any specific utility requirements: a. Heating/Cooling—As noted above, the server room (Area 4) listed above has special cooling requirements b. Power—As noted above, the server room (Area 4) listed above has special power requirements. They must be on their own circuits c. Communications—As noted above, the server room (Area 4) listed above, this area requires quite a bit of low voltage networking wiring 8. Please list required room finishes: a. Carpet for offices, shared areas and halls b. Area 4 -Server Room requires special flooring or ceiling for electrical and communication cabling 9. Please describe any specific security requirements for your space: a. All work areas, storage room and server room will all need to be in secure areas 3 IT Services 212 b. The conference room and front desk area should be accessible from a hall. Non- IT persons should not be traveling through IT office areas to access the conference room and front counter area 10. Please share any other comments regarding your space: 4 IT Services 213 Sr No: 12 Response No : 12 1. Name of Stakeholder: Sonya Claar Tee 2. Representing: City Clerk's 3. Question 1: How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? Five now, adding a sixth in a couple of months, no other growth anticipated in the next five years. 4. Question 2: How many enclosed offices are required for your department?Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years,will the new positions need offices or open workstations? Five offices require enclosed spaces -- none of those are shared. One open work station that is sometimes shared. No changes anticipated in the next five years. 5. Question 3: Considering your current space and looking towards the future,what works well now? what would you change? Our offices are not all in the same area. Would be nice to have them all in the same area. Our current space does work, with the exception of our new addition will need an enclosed office, which we don't currently have so will need to build one out. 6. Question 4: What support facilities are required for your space? (i.e. conference room, storage area,work room) Can any of these be shared with other departments? We have a conference room nearby that is shared with H/R--we can easily continue to share a conference room. We have a storage vault in the basement as well as rolling files in our main clerk area. 7. Conference Room: To seat how many people?What type of display? 10 people 8. Storage Area: What will be stored? How much? Lots of paper records kept forever. 9.Work Room: What should be included? Copier? Layout space? We have multiple work room areas, 1 has a refrigerator and shared copier 1 has shredder/fax. 10. Staff Break Area: For how many people? 6 --we have a counter with a microwave and coffee maker 11. Other? 12. Question 5: Please list required adjacencies to other departments/areas: We must be near City Manager and Mayor/Council offices, as well as the Council Chambers. 13. Question 6: Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? Yes. We use the lobby as a waiting area and have one in our main clerk area with two chairs. The lobby area is shared with all city offices. 14. Heating/Cooling A central records room must be temperature controlled, humidity controlled, impervious to leaks or floods (can't be in a basement). 15.Ventilation/Exhaust(any equipment requiring separate vent, exhaust) We have a large copy machine shared with other offices that should be vented. 214 16. Plumbing (sink, drinking fountain, etc) Because of our work with the Council and in the Council Chambers, we need access to a sink area, which we currently have behind the Council Chambers. 17. Electrical Service (floor outlets, dimming lights, etc) In our main Clerk area there are approx. 23 outlets being utilized, includes Rodney's desk area, shredder/ fax area, coffee pot/microwave area and area where new office will be. Copy room area with refrigerator has 3 utilized outlets; 4 other offices utilize approximately 13-15 outlets. 18. Special Lighting 19.Audio/Visual (projectors,television) Several offices have TV's in order to take minutes of meetings held in the Council Chambers. The shared conference room is a zoom room and has a whiteboard, with multiple outlets. We also have multiple phone lines. 20. Communications (intercom, internet) Yes, internet, multiple phone lines. No intercom--we had one in the building previously but someone took it out without checking if needed. May be something we need building wide if we have a lockdown or an emergency. 21. Special Acoustics (privacy issues) 5 of 6 offices need privacy for HIPPA compliance and reviewing confidential materials, coban videos, 911 calls etc. 22. Wall Display (markerboard,tackboard, etc) Whiteboard in the conference room. 23. How many printers do you anticipate? We have 3 offices with individual, smaller printers that are still needed, along with the large shared copy machine mentioned previously. 24. Floor(carpet/linoleum/concrete, etc.) Offices and general work areas need carpet for sound dampening. 25. Ceiling (lay-in acoustical panels, gyp soffits, etc.) Nothing special required. 26. Walls (vinyl wallcovering,washable paint, etc.) Nothing special required. 27. Question 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) Our rolling file cabinets are locked nightly. The offices with privacy needs have locks. The Central storage room will require limited access and should be locked at all times. 28. Question 10: Please share any other comments regarding your space So many divisions at the City have their own individual break rooms. Those are so unnecessary. We have a large breakroom in the basement that everyone should be sharing/utilizing. The City Clerk's office has a small conference table (seats 4), the Record Admin. has a small table for 2 in order to meet with LEOFF 1 pension members. 215 Sr No: 7 Response No : 7 1. Name of Stakeholder: Orville F. Otto II 2. Representing: City of Yakima, Office of Neighborhood Development Services 3. Question 1: How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? Currently we only have 2 positions. We have lost four staff members over the last year. So, I believe we will be adding back the four staff members we lost. Manager, Grant Financial Specialist, Home Loan Specialist and a carpenter. 4. Question 2: How many enclosed offices are required for your department?Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years,will the new positions need offices or open workstations? four. None shared. 1 receptionist area. None foreseen. 5. Question 3: Considering your current space and looking towards the future,what works well now? what would you change? We currently have plenty of space for this department. 6. Question 4: What support facilities are required for your space? (i.e. conference room, storage area,work room) Can any of these be shared with other departments? Our facility is located away from City Hall and at this point in time we have all the support facilities that are required. Conference room, storage and a shop. 7. Conference Room: To seat how many people?What type of display? Our conference room seats 9 people. Has a white board and small TV. 8. Storage Area: What will be stored? How much? We have a small office upstairs that we use for storage of misc. office supplies. 9.Work Room: What should be included? Copier? Layout space? The copier is located in the main Office receptionist area. 10. Staff Break Area: For how many people? Our Building has a kitchen and we normally use the conference room for breaks. 11. Other? 12. Question 5: Please list required adjacencies to other departments/areas: None. 13. Question 6: Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? Yes. Yes.At least four. No. 14. Heating/Cooling Yes 15.Ventilation/Exhaust(any equipment requiring separate vent, exhaust) None. 16. Plumbing (sink, drinking fountain, etc) 216 Yes, but already in place. 17. Electrical Service (floor outlets, dimming lights, etc) Yes, but already in place. 18. Special Lighting No 19.Audio/Visual (projectors,television) No 20. Communications (intercom, internet) Yes, already in place. 21. Special Acoustics (privacy issues) None. 22. Wall Display (markerboard,tackboard, etc) Yes, already in place. 23. How many printers do you anticipate? 4 24. Floor(carpet/linoleum/concrete, etc.) None 25. Ceiling (lay-in acoustical panels, gyp soffits, etc.) None 26. Walls (vinyl wallcovering,washable paint, etc.) None 27. Question 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) Our building has a security system due to sensitive files and locking cabinets. 28. Question 10: Please share any other comments regarding your space 217 Sr No: 2 Response No : 2 1. Name of Stakeholder: Randy Beehler 2. Representing: Community Relations 3. Question 1: How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? There are currently 5 staff positions in the Community Relations office. No additional staff are anticipated to be added in the next 5 years. 4. Question 2: How many enclosed offices are required for your department?Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years,will the new positions need offices or open workstations? One enclosed office is required at the Community Relations/YCTV/Y-PAC building. 4 open work stations are needed. 5. Question 3: Considering your current space and looking towards the future,what works well now? what would you change? The current space at the Community Relations/YCTV/Y-PAC building is adequate now and will accomodate any future growth. 6. Question 4: What support facilities are required for your space? (i.e. conference room, storage area,work room) Can any of these be shared with other departments? The Community Relations/YCTV/Y-PAC building contains edit bays, two studios, a studio control room, a conference room, a garage, an equipment room, and work areas. Other departments likely would not share those spaces. 7. Conference Room: To seat how many people?What type of display? The existing conference room at the Community Relations/YCTV/Y-PAC building can accomodate about 8. 8. Storage Area: What will be stored? How much? TV production equipment 9.Work Room: What should be included? Copier? Layout space? N/A 10. Staff Break Area: For how many people? N/A 11. Other? N/A 12. Question 5: Please list required adjacencies to other departments/areas: N/A 13. Question 6: Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? Yes, our department requires public interface. The waiting area at the existing Community Relations/YCTV/Y- PAC building accomodates about 3 people. 14. Heating/Cooling The HVAC equipment at the existing Community Relations/YCTV/Y-PAC building serves only that building. 218 15.Ventilation/Exhaust(any equipment requiring separate vent, exhaust) N/A 16. Plumbing (sink, drinking fountain, etc) Plumbing the existing Community Relations/YCTV/Y-PAC building serves only that building. 17. Electrical Service (floor outlets, dimming lights, etc) Electrical service at the existing Community Relations/YCTV/Y-PAC building serves only that building. 18. Special Lighting Studio lighting is in place at the existing Community Relations/YCTV/Y-PAC building. 19.Audio/Visual (projectors,television) Multiple audio/visual equipment is in place at the existing Community Relations/YCTV/Y-PAC building. 20. Communications (intercom, internet) Communications systems are in place at the existing Community Relations/YCTV/Y-PAC building. 21. Special Acoustics (privacy issues) Some sound deading material is in place in on edit bay at the existing Community Relations/YCTV/Y-PAC building. 22. Wall Display (markerboard,tackboard, etc) N/A 23. How many printers do you anticipate? 1 24. Floor(carpet/linoleum/concrete, etc.) Flooring is in place at the existing Community Relations/YCTV/Y-PAC building. 25. Ceiling (lay-in acoustical panels, gyp soffits, etc.) Ceiling material is in place at the existing Community Relations/YCTV/Y-PAC building. 26. Walls (vinyl wallcovering,washable paint, etc.) Walls are painted at the existing Community Relations/YCTV/Y-PAC building. 27. Question 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) The existing Community Relations/YCTV/Y-PAC building has a security system in place. 28. Question 10: Please share any other comments regarding your space 219 Sr No: 6 Response No : 6 1. Name of Stakeholder: Joan Davenport 2. Representing: Community Development Department 3. Question 1: How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? 23 FTE currently. In the next 5 years, we would like to add 2 Planners, for a total of 25 staff 4. Question 2: How many enclosed offices are required for your department?Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years,will the new positions need offices or open workstations? The Department Head, the Division managers, Supervising Code Inspector and the Planners require a private office, due to the confidential nature of their work. 9 Offices are needed. 3 open work station areas would be needed for Code Inspection staff, Building inspectors and Plan review. Additionally, we operate a front counter to handle the public for both Planning and Codes/Permitting. We have three staff that work in this front area. 5. Question 3: Considering your current space and looking towards the future,what works well now? what would you change? The front counter and shared areas betweenPlanning and Codes is ideal 6. Question 4: What support facilities are required for your space? (i.e. conference room, storage area,work room) Can any of these be shared with other departments? We need a conference room for public meetings and staff meetings. 7. Conference Room: To seat how many people?What type of display? we need between 15 to 20 seats inthe conference room. a ZOOM room and a large wall monitor are used 8. Storage Area: What will be stored? How much? we have a shared file room for street address information in City hall 9.Work Room: What should be included? Copier? Layout space? copy room is used heavily 10. Staff Break Area: For how many people? kitchen area is needed. 11. Other? front counter design! need an update. 12. Question 5: Please list required adjacencies to other departments/areas: Planning, Permitting/Codes and Engineering 13. Question 6: Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? This is themost important aspect of our Department-daily access to staff is vital to our service. At times, we can have up to 12 people waiting. 14. Heating/Cooling 15.Ventilation/Exhaust(any equipment requiring separate vent, exhaust) 220 16. Plumbing (sink, drinking fountain, etc) 17. Electrical Service (floor outlets, dimming lights, etc) 18. Special Lighting 19.Audio/Visual (projectors,television) 20. Communications (intercom, internet) 21. Special Acoustics (privacy issues) 22. Wall Display (markerboard,tackboard, etc) 23. How many printers do you anticipate? 24. Floor(carpet/linoleum/concrete, etc.) 25. Ceiling (lay-in acoustical panels, gyp soffits, etc.) 26. Walls (vinyl wallcovering,washable paint, etc.) 27. Question 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) 28. Question 10: Please share any other comments regarding your space 221 ALSO ARCHITECTS YAKIMA CITY HALL STAKEHOLDER QUESTIONNAIRE Dear Stakeholder, The ALSC Team is looking for feedback that will provide guidance for the design of the Yakima City Hall project. We are underway with the Pre-Design phase of work and seeking input from all project stakeholders. The input received will be processed and used to inform the Project Program, a document that will establish the project scope, quality level and budget.With approval of the program,the team will use that information to complete the Conceptual Design phase, expected to be complete by mid-2023. As part of the planning process, a set of Guiding Principles will be developed.These principles will be used as a framework to guide the team throughout the project and ultimately be used as a method of measuring whether the finished project is a success.A draft version of the Guiding Principles is listed below,the finished design should embody these objectives. Service First Efficient, friendly, interpersonal treatment Approachable Serve unique population needs of all citizens Catalyst Stimulate redevelopment, public use in Second Street vicinity Maximize Existing Assets Creative, effective re-use of existing spaces Embrace DEI Serve Staff needs of diversity, equity, inclusion Name of Stakeholder: Glenn Denman Date:2/22/23 Representing: City of Yakima Codes Division (within Community Develpment Department) 1 -STAKEHOLDER QUESTIONNAIRE �• 222 . ALSC 1 nARCHITECT S QUEST!` How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? 18, with potential of 20. This applies to the Code Administraion Division within the Community Development Department. How many enclosed offices are required for your department?Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years, will the new positions need offices or open workstations? p enclosed offices, none shared. 16 open workstations. i he 2 potential positions will need open workstations. QUESTION 3: Considering your current space and looking towards the future,what works well now?what would you change? We need space for a kiosk for public to use for self-help electronic permitting and licensing. Our permit counter needs accomodations for public interaction. () UFRT What support facilities are required for your space? (i.e. conference room, storage area, work room) Can any of these be shared with other departments? Conference room for 20 people, to be shared with the Planning Division, a property record file room (approx. 12x24, shared by the Planning Department), 12x12 storage room for building plans, plus a 10x10 storage room for our code compliance staff. Conference Room: To seat how many people? What type of display?20 with Zoom Room display Storage Area: What will be stored? How much? Property files, pending building plans, other documents. Also, stationary, envelopes, etc. Work Room: What should be included? Copier? Layout space? Copier needs to be readily available to front counter staff, with additional workroom with another copier. Staff Break Area: For how many people?20 Other? 2-STAKEHOLDER QUESTIONNAIRE �• 223 ALSCARCHITECTS QUESTION 5: Please list required adjacencies to other departments/areas: Permit Project Coordinator in proximity to building Plans Examiners and front counter staff. Code Compliance Project Cordinator with Code Compliance Officers, Supervising Code Inspector with Codes Manager. QUESTION' Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? Yes, our 3-6 permit technicians/staff meet with the public daily, and clueing needs room for 10 people. This is shared with Planning staff. QUESTION r: Please list any special utility requirements: • Heating/Cooling • Ventilation/Exhaust (any equipment requiring separate vent, exhaust) • Plumbing (sink, drinking fountain, etc) Drinking fountain, lunch sink. • Electrical Service (floor outlets, dimming lights, etc) • Special Lighting • Audio/Visual (projectors, television) All staff need dual monitors, 3 positions use 40 inch monitors. • Communications (intercom, internet) All staff need internet access, including at the public counter. • Special Acoustics (privacy issues) Staff spends a lot of time of phones. • Wall Display (markerboard, tackboard, etc) Bulliten board at public counter, marker boards in offices. • How many printers do you anticipate? 5 QUESTION 8: Please list required room finishes: • Floor (carpet/linoleum/concrete, etc.) -:arpet in offices and conference room; otherwise, linoleum. • Ceiling (lay-in acoustical panels, gyp soffits, etc.) • Walls (vinyl wallcovering, washable paint, etc.) QUESTION 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) Property record room needs badge access, barrier between public and staff, office doors need locks, panic button (to access dispatch). 3-STAKEHOLDER QUESTIONNAIRE 224 ALSC ARCHITECTS QUESTION 10: Please share any other comments regarding your space Our current hallways/offices are separated from public access areas, this will need to continue. Building plans examiners, codes manager, codes supervisor and permit project coordinator need room to roll out large sets of building plans such as 30"x42" or more with additional space for code books. ,Z7 Thank you! 4-STAKEHOLDER QUESTIONNAIRE 225 Sr No: 4 Response No : 4 1. Name of Stakeholder: Joseph Calhoun 2. Representing: Planning Division 3. Question 1: How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? Three current staff(full-time) and one part-time. However, we have two positions that just closed last week and hopefully will be hired soon. We are also budgeted for another position which will likely be filled in the next few months. Full-staff will be 1 manager, 2 senior planners, 1 associate planner, 1 assistant planner, and 1 planning technician for 6 full time FTE's. 4. Question 2: How many enclosed offices are required for your department?Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years,will the new positions need offices or open workstations? All FTE's are in enclosed offices. No offices are shared. No open workstations needed. New positions will need offices. 5. Question 3: Considering your current space and looking towards the future,what works well now? what would you change? The current layout works well. It is important for planning staff to have their own office space. We frequently hold individual meetings with customers and/or city staff that do not require a full meeting space-these can be accomplished in an individual office and would not be feasible in an open workstation. We also frequently lengthy phone calls and zoom meetings. 6. Question 4: What support facilities are required for your space? (i.e. conference room, storage area,work room) Can any of these be shared with other departments? We frequently utilize the Planning Conference room for weekly development service team meetings and staff meetings. This conference room is outfitted for virtual meetings and utilizes online applications such as GIS and our permit tracking system. The conference room is shared with other departments which can be scheduled through a shared calendar. We use a streetfile room that contains hard copies of documents based on address. This area is shared with Codes. 7. Conference Room: To seat how many people?What type of display? 20+ - Neat board display 8. Storage Area: What will be stored? How much? Street files-thousands 9.Work Room: What should be included? Copier? Layout space? Copier, layout area - not enough space to type above. Shared with Codes 10. Staff Break Area: For how many people? Kitchen area- room for a couple people. Not really a break area 11. Other? Front counter shared with Codes 12. Question 5: Please list required adjacencies to other departments/areas: Codes and Engineering 13. Question 6: Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? Yes. The front counter has a waiting area for several people. It is shared with Codes and Engineering. 226 14. Heating/Cooling Both 15.Ventilation/Exhaust(any equipment requiring separate vent, exhaust) N/A 16. Plumbing (sink, drinking fountain, etc) Yes 17. Electrical Service (floor outlets, dimming lights, etc) Nothing out of the ordinary 18. Special Lighting No 19.Audio/Visual (projectors,television) Neat Board in the Planning Conference Room 20. Communications (intercom, internet) Internet, Phone 21. Special Acoustics (privacy issues) Individual offices 22. Wall Display (markerboard,tackboard, etc) Whiteboard 23. How many printers do you anticipate? 1 full printer/scanner 24. Floor(carpet/linoleum/concrete, etc.) Carpet 25. Ceiling (lay-in acoustical panels, gyp soffits, etc.) No preference 26. Walls (vinyl wallcovering,washable paint, etc.) No preference 27. Question 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) Card-access area for street files. Card-access from front counter area to offices. 28. Question 10: Please share any other comments regarding your space I want to highlight the importance of individual office space. As mentioned previously, meetings, phone calls, zoom meetings frequently require private space. We have several project deliverables from presentations and staff reports to public hearing documents and committee/commission work that require a quite, uninterruptable space. 227 Sr No: 1 Response No : 1 1. Name of Stakeholder: Jennifer Ferrer-Santa Ines 2. Representing: Director of Finance & Budget 3. Question 1: How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? 33 FTEs within Financial Services, Purchasing, and Utility Services I anticipate the addition of 1-2 additional FTEs in the next five years Buyer, Accountant 4. Question 2: How many enclosed offices are required for your department?Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years,will the new positions need offices or open workstations? 19 offices, none are shared. A workstation is needed for each FTE. 3 open stations for Financial Services 1 in Purchasing 12 in Utility Services 5. Question 3: Considering your current space and looking towards the future,what works well now? what would you change? It would be great to have all divisions on the same floor 6. Question 4: What support facilities are required for your space? (i.e. conference room, storage area,work room) Can any of these be shared with other departments? conference room for staff meetings-can be shared storage area for files and supplies-Finance Only Break rom-can be shared 7. Conference Room: To seat how many people?What type of display? 20 8. Storage Area: What will be stored? How much? Payroll, Registers, Published Reports, supplies 9.Work Room: What should be included? Copier? Layout space? copier, fax, large table 10. Staff Break Area: For how many people? 20 11. Other? Kitchen-shared 12. Question 5: Please list required adjacencies to other departments/areas: All divisions of Finance 13. Question 6: Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? Yes to public interface, will require a waiting area to accommodate up to 10 people at a time 14. Heating/Cooling yes and air purifiers 15.Ventilation/Exhaust(any equipment requiring separate vent, exhaust) Yes 228 16. Plumbing (sink, drinking fountain, etc) Yes 17. Electrical Service (floor outlets, dimming lights, etc) Yes 18. Special Lighting 19.Audio/Visual (projectors,television) Yes 20. Communications (intercom, internet) Yes 21. Special Acoustics (privacy issues) Yes 22. Wall Display (markerboard,tackboard, etc) Yes 23. How many printers do you anticipate? Depends on how staff are situated 3-4 24. Floor(carpet/linoleum/concrete, etc.) Yes 25. Ceiling (lay-in acoustical panels, gyp soffits, etc.) Yes 26. Walls (vinyl wallcovering,washable paint, etc.) Yes 27. Question 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) locked cabinets, doors, 28. Question 10: Please share any other comments regarding your space Having all divisions will improve collaboration 229 Sr No: 3 Response No : 3 1. Name of Stakeholder: Kimberly Domine 2. Representing: City of Yakima - Finance Division 3. Question 1: How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? Currently have a staff of 15 with no anticipated growth. This includes myself and my 11 direct reports plus the Finance Director and 2 of her direct reports. 4. Question 2: How many enclosed offices are required for your department?Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years,will the new positions need offices or open workstations? 12 enclosed offices not shared. 2 open work stations 1 open work station that is currently located in the Utility Customer Service area. No anticipated growth. 5. Question 3: Considering your current space and looking towards the future,what works well now? what would you change? Our current set up is ideal. We have exactly the right amount of offices, open work stations and shared space. Plus we are in a secured area that is only accessible by a key card. Also within the secured area is our conference room, copier/supply room and a private bathroom. 6. Question 4: What support facilities are required for your space? (i.e. conference room, storage area,work room) Can any of these be shared with other departments? a) Conference room: Lots of meetings are held in this room and is available to other departments to use. b) Copier/Supply/ Kitchen comb room: copier, check printer and pc, all the office supplies, refrigerator, microwave, coffee pot, toaster oven, toaster, air fryer. Has a nice countertop and cabinets. c) Storage room: currently located in the basement, not within our secured area and is locked. 7. Conference Room: To seat how many people?What type of display? Seats 14-16 people comfortably. A screen with a projector hooked up to a laptop is needed. 8. Storage Area: What will be stored? How much? We have a large locked storage room in the basement that holds 6 Years worth of documents. 9.Work Room: What should be included? Copier? Layout space? Copier/Supply/ Kitchen comb room: Copier, Check Printer& PC, Frig, & Countertop Appliances. 10. Staff Break Area: For how many people? There is a common break room in the basement, my staff will use the conference room if available. 11. Other? Private Bathroom: we actually have 2. Very nice to not have to leave the area to use the public one. 12. Question 5: Please list required adjacencies to other departments/areas: Utility Customer Service division, primarily because I have that 1 employee that sits over there. 13. Question 6: Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? No -we are not accessible to the public. 14. Heating/Cooling Yes we need heat and cooling. 15.Ventilation/Exhaust(any equipment requiring separate vent, exhaust) 230 Not that I'm aware of. 16. Plumbing (sink, drinking fountain, etc) Bathroom with a toilet and sink. 17. Electrical Service (floor outlets, dimming lights, etc) Floor outlets, and dimming lights in a couple of spaces. I have a couple of staff members that are light sensitive. 18. Special Lighting I think this goes with the dimming lights from above. 19.Audio/Visual (projectors,television) Projector and screen in the conference room. 20. Communications (intercom, internet) Internet. 21. Special Acoustics (privacy issues) Privacy is important and sound. Many of my staff will participate in zoom meeting or calls from their office and we need to make sure that the noise from the meetings don't interrupt the rest of the staff and that the information from these meetings is not audible to the rest of the staff. 22. Wall Display (markerboard,tackboard, etc) Whiteboards. 23. How many printers do you anticipate? 8 in total; 1 main printer/copier 1 check printer 6 desk top printers 24. Floor(carpet/linoleum/concrete, etc.) Carpet. 25. Ceiling (lay-in acoustical panels, gyp soffits, etc.) Acoustical drop ceiling with lights. 26. Walls (vinyl wallcovering,washable paint, etc.) Washable paint. 27. Question 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) The Finance division includes the payroll, we have sensitive information in the office that needs to be secure. We also have supplies such as our check stock that needs to be secure. That is why we are in a secured area. 28. Question 10: Please share any other comments regarding your space As I stated before, our space is ideal as is, everyone has the space they need. Another item we have within our area is, the director and manager offices have additional space that holds a small table and chairs for those small private meetings. '` 231 ARCHITECTS YAKIMA CITY HALL STAKEHOLDER QUESTIONNAIRE Dear Stakeholder, The ALSC Team is looking for feedback that will provide guidance for the design of the Yakima City Hall project.We are underway with the Pre-Design phase of work and seeking input from all project stakeholders. The input received will be processed and used to inform the Project Program, a document that will establish the project scope,quality level and budget. With approval of the program,the team will use that information to complete the Conceptual Design phase, expected to be complete by mid-2023. As part of the planning process, a set of Guiding Principles will be developed.These principles will be used as a framework to guide the team throughout the project and ultimately be used as a method of measuring whether the finished project is a success.A draft version of the Guiding Principles is listed below,the finished design should embody these objectives. Service First Efficient, friendly, interpersonal treatment Approachable Serve unique population needs of all citizens Catalyst Stimulate redevelopment, public use in Second Street vicinity Maximize Existing Assets Creative, effective re-use of existing spaces Embrace DEI Serve Staff needs of diversity, equity, inclusion Name of Stakeholder: Susan Knotts Date: 02-23-2023 Representing: flepartment: Finance Division: Purchasing 1 -STAKEHOLDER QUESTIONNAIRE :;. 232 L5 .,,, ARCHITECTS QUEST!` How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? Current Staff Members: 4 Anticipated Additional Staff: 1 Buyer within the end of 2023 QUESTION How many enclosed offices are required for your department?Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years, will the new positions need offices or open workstations? 5 closed offices. This includes the additional Buyer that will be added by the end of 2023 None of our offices are shared. No open work spaces are needed. QUESTION 3: Considering your current space and looking towards the future,what works well now?what would you change? What works well: Purchasing does not have desktop printers. We share an all-in-one printer/copier/fax machine. Purchasing staff shares its own refrigerator, microwave, toaster and coffee maker. What would we change: Purchasings offices to be closer to each other. Our current offices are separated by offices for another division. () UFRT What support facilities are required for your space? (i.e. conference room, storage area, work room) Can any of these be shared with other departments? Meeting space and/or conference room for holding staff meetings, meetings with vendors and performing RFP/RFQ evaluations with committee members and holding vendor presentations. Storage area for record retention files and and office supplies. Both can be shared. A room for copier/printer/fax and refrigerator, microwave, etc. Conference Room: To seat how many people? What type of display? Accommodate about 10 people plus equipment. Audio/visual equipped with internet& network and the ability to conduct virtual Mtgs. Storage Area: What will be stored? How much? About 60 boxes and one large file cabinet of retention files and a closet of office supplies like toner, paper, binders, etc. Work Room: What should be included? Copier? Layout space? Copier/printer/fax machine, phone and other office related items. Work table with chairs and bookcase to hold binders. Staff Break Area: For how many people? We eat lunch in our offices and utilize Engineering's sink in their break room to wash dishes and get water for plants. Other? 2-STAKEHOLDER QUESTIONNAIRE 233 ARCHITECTS QUESTION 5: Please list required adjacencies to other departments/areas: None. QUESTIONS Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? Purchasing does not require public interface but we do occasionally meet with vendors. VVhen we do meet with vendors, our waiting area only needs to accommodate about 3-4 people. This area can be shared. Please list any special utility requirements: • Heating/Cooling Only that it works. Being adjustable would be super. • Ventilation/Exhaust (any equipment requiring separate vent, exhaust) No • Plumbing (sink, drinking fountain, etc)A sink and drinking fountain to share is nice • Electrical Service (floor outlets, dimming lights, etc) Outlet to run computers, monitors, scanners, speakers, heater/fan, and all that jazz along with connection to the network and internet. • Special Lighting No • Audio/Visual (projectors, television) ;omputers and speakers, projector for meeting/conf. room. • Communications (intercom, internet) Phone, internet and network connection. • Special Acoustics (privacy issues) No real privacy issues but quite for focus on documents & projects • Wall Display (markerboard, tackboard, etc) Markerboards and tackboards. • How many printers do you anticipate? One all-in-one unit QUESTION 8: Please list required room finishes: • Floor (carpet/linoleum/concrete, etc.) Carpet. • Ceiling (lay-in acoustical panels, gyp soffits, etc.) Don't need anything special. • Walls (vinyl wallcovering, washable paint, etc.) Washable paint and the ability to hang items on walls. Windows would be wonderful QUESTION 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) )oors on offices. Security badge to enter area so general public doesn't have access. 3-STAKEHOLDER QUESTIONNAIRE 234 ARCHITECTS QUESTION 10: Please share any other comments regarding your space Purchasing works independently on projects. Would like office space large enough to meet with about 2 people at a time to discuss projects and review various documents. Thank you! 4-STAKEHOLDER QUESTIONNAIRE 235 Sr No: 9 Response No : 9 1. Name of Stakeholder: James Dean 2. Representing: Utility Services Division 3. Question 1: How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? 14 staff members. no anticipated growth. 4. Question 2: How many enclosed offices are required for your department?Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years,will the new positions need offices or open workstations? 3 enclosed offices 8 cubicle style work stations 5. Question 3: Considering your current space and looking towards the future,what works well now? what would you change? current offices and break room and mail room work well current floor layout/cubicles need to be changed and front customer service counter need to re designed. 6. Question 4: What support facilities are required for your space? (i.e. conference room, storage area,work room) Can any of these be shared with other departments? conference room can be shared space, storage room for paper goods, envelopes mail supplies etc. 7. Conference Room: To seat how many people?What type of display? conference room should seat 16 comfortably av hook up are needed 8. Storage Area: What will be stored? How much? computer paper, office supplies. 9.Work Room: What should be included? Copier? Layout space? copy machine, mail processing machine 10. Staff Break Area: For how many people? 8-10 comfortably. 11. Other? 12. Question 5: Please list required adjacencies to other departments/areas: none 13. Question 6: Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? yes we are public facing. waiting area should accommodate 4-5 people 14. Heating/Cooling 15.Ventilation/Exhaust(any equipment requiring separate vent, exhaust) 16. Plumbing (sink, drinking fountain, etc) 236 17. Electrical Service (floor outlets, dimming lights, etc) 18. Special Lighting 19.Audio/Visual (projectors,television) 20. Communications (intercom, internet) 21. Special Acoustics (privacy issues) 22. Wall Display (markerboard,tackboard, etc) 23. How many printers do you anticipate? 3 24. Floor(carpet/linoleum/concrete, etc.) 25. Ceiling (lay-in acoustical panels, gyp soffits, etc.) 26. Walls (vinyl wallcovering,washable paint, etc.) 27. Question 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) security cameras to monitor area and safe. 28. Question 10: Please share any other comments regarding your space 237 Sr No: 13 Response No : 13 1. Name of Stakeholder: Connie Mendoza 2. Representing: Human Resources Department 3. Question 1: How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? Current staffing level is 11 employees. Potential growth over the next 5 years is anticipated to be approximately 3 or 4 additional staff members. Possible classifications for that growth may be: HR Division Manager/Deputy, Labor Negotiator, Trainer and an Administrative Assistant to the Director. 4. Question 2: How many enclosed offices are required for your department? Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years,will the new positions need offices or open workstations? Current staffing levels require a minimum of 9 enclosed office spaces with 2 being shared. This is due to space constraints, not need. As we grow, we would need closed office spaces for all positions except the Administrative Assistant position. If we add all of the proposed positions over the next five years, that would be 14 enclosed offices and one could be open in the reception area where the assistant would be located. 5. Question 3: Considering your current space and looking towards the future,what works well now? what would you change? Offices close in proximity is beneficial for collaboration, we have easy access for employees and the public. Entry/Exit access points are secured. Department is very cramped with limited space. Additional enclosed office space is needed. A larger reception area, dedicated space for files, equipment, training, computer lab, conference room and breakroom is needed rather than lining all the hallways. 6. Question 4: What support facilities are required for your space? (i.e. conference room, storage area,work room) Can any of these be shared with other departments? Application Kiosk located in a lobby accessible to public but in close proximity. Secure storage room, copy/supply room. We also need a dedicated break room, conference room, training room, computer lab and lobby area. These areas could be shared but would need to be in close proximity to office area. 7. Conference Room: To seat how many people?What type of display? seat a minimum of 15 people. Set up as a zoom room with networked computer access. 8. Storage Area: What will be stored? How much? Required retention documents, medical records, recruitment docs, personnel files, workers comp files 9.Work Room: What should be included? Copier? Layout space? Large Copier/Fax/Scanner, shredding machine, recycle bin, work table, supply storage 10. Staff Break Area: For how many people? 15 11. Other? 12. Question 5: Please list required adjacencies to other departments/areas: None required. 13. Question 6: Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? Public interface is required and also a waiting area that can accommodate 5-10 people. I could be a shared space. 238 14. Heating/Cooling Normal 15.Ventilation/Exhaust(any equipment requiring separate vent, exhaust) Normal 16. Plumbing (sink, drinking fountain, etc) Break room- normal such at refrigerator, sink, electrical, etc. 17. Electrical Service (floor outlets, dimming lights, etc) Normal 18. Special Lighting none 19.Audio/Visual (projectors,television) Zoom room equipment, computer access, telephones, etc. 20. Communications (intercom, internet) Internet access required in all areas 21. Special Acoustics (privacy issues) Solid doors for offices and insulation to allow for confidential conversations, etc. 22. Wall Display (markerboard,tackboard, etc) none 23. How many printers do you anticipate? One large for entire office use and up to 4 additional in individual offices depending on assigned tasks. 24. Floor(carpet/linoleum/concrete, etc.) Carpeting 25. Ceiling (lay-in acoustical panels, gyp soffits, etc.) 26. Walls (vinyl wallcovering,washable paint, etc.) 27. Question 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) Offices, doors, cabinets, room privacy is required for Human Resources. Secured access is also important and the ability to lock doors upon demand in the event of an emergency. 28. Question 10: Please share any other comments regarding your space LSD ._. ARCHITECTS 239 YAKIMA CITY HALL STAKEHOLDER QUESTIONNAIRE Dear Stakeholder, The ALSO Team is looking for feedback that will provide guidance for the design of the Yakima City Hall project.We are underway with the Pre-Design phase of work and seeking input from all project stakeholders. The input received will be processed and used to inform the Project Program, a document that will establish the project scope,quality level and budget.With approval of the program, the team will use that information to complete the Conceptual Design phase, expected to be complete by mid-2023. As part of the planning process, a set of Guiding Principles will be developed. These principles will be used as a framework to guide the team throughout the project and ultimately be used as a method of measuring whether the finished project is a success.A draft version of the Guiding Principles is listed below; the finished design should embody these objectives. Service First Efficient,friendly, interpersonal treatment Approachable Serve unique population needs of all citizens Catalyst Stimulate redevelopment, public use in Second Street vicinity Maximize Existing Assets Creative, effective re-use of existing spaces Embrace DEI Serve Staff needs of diversity, equity, inclusion Name of Stakeholder: , 1/�'c--- 3 f 2,_3 C -!Representing: (in-- �(r j 1-STAKEHOLDER QUESTIONNAIRE .4 \ e�. . f ; LSD. ARCHITECTS 240 QUESTION 1: How many staff are currently in your department?How much growth do you anticipate in the next five years?What positions would be added? ( t — 9. f-Vt\Ait, -- 1 LNG-G �r. ,AeA QUESTION 2: How many enclosed offices are required for your department?Are any of them shared? How many open w rkstations are needed? If growth is anticipated in the next five years, will the new positions nee officer open workstations? QUESTION 3:Considering your current space and looking towards the future,what works well now?what would you change? "CO at`+ i 4^i o; {,oaf- i 6r e. o f iA-t tt kpbeAd 4d3 co 4 tvattt 1\ctr-L .e&(tv or , +/ ces coo \) ( c ) U 6 - 'L, ' def,t k- eif%;pen el t S f or, QUESTION 4:What support facilities are required for your space?(i.e. conference room, storage area, work room)Can any of these be shared with other departments? - COif 1‘br .M' t 'fr 0, 'Lc •CAL ke - e {; w , ' 1 LE_. r d t, — "v C., ocIrk Conference Room: To seat how any people?What type of display? 10 - / , A /V ourCe4 Storage Area: Wtiat will be stored? flow much? ) 9-� , . 54 aw: e, v €VtQAS ,;,S Work Room: Wh t hou d be inc uded?Co ier?Layout space? SI s Staffice' t v t° (o- t ' �e; 5 a n� ea4.1=ot 1a j r 4 j reek Area: For haw man people? } t7 ' (rill t many p� i0 t' Other? iA i, 1A C, (tAOL .i't/s ,:of ' p ie41 OD r 2-STAKEHOLDER QUESTIONNAIRE --- u '„,:i.--iri--,: .., A. LSD. ARCHITECTS 241 QUESTION 5: Please I t required adjacencies to other departments/areas: QUESTION 6: Does your department require public interface?waiting area?If so, how many people should it accommodate?Also,can it be shared with other departments? ' (� QUES 'tOhl``: Please list any special utility requirements: • Heating/Cooling • Ventilation/Exhaust(any equipment requiring separate vent, exhaust) • Plumbing (sink, drinking fountain, etc) • Electrical Service(floor outlets, dimming lights, etc) • Special Lighting \ • AudioNisual(projectors,television) torkcePgilt e, (t'7 1(4 )c V l • Communications(intercom, internet) J • Special Acoustics(privacy issues) • Wall Display(markerboard, tackboard, etc) • • Ho many printers do you anticip te? 1);U. I j";(001,p'' ik, A it' t _ A --e) 14100 v' 5 -- L [J .' CD!f i'rul c-e-; QUESTION Please list required room finishes: 4 fj — • Floor(carpet/linoleum/concrete, etc.) • Ceiling(lay-in acoustical panels, gyp soffits, etc.) • Walls(vinyl walicovering, washable paint, etc.) QUESTION 9: Please describe any specific security requirements for your space(locked cabinets, doors, room privacy, security equipme t needs) -,{X., �A , tL .tat 'dos MJ.` \OLIL4 ` . ,w.,We..i 3-STAKEHOLDER QUESTIONNAIRE ARCHITECTS 242 QUESTION 10: Please share any other comments regarding your space Thank you! 4-STAKEHOLDER QUESTIONNAIRE 243 ALSO ARCHITECTS YAKIMA CITY HALL STAKEHOLDER QUESTIONNAIRE Dear Stakeholder, The ALSC Team is looking for feedback that will provide guidance for the design of the Yakima City Hall project. We are underway with the Pre-Design phase of work and seeking input from all project stakeholders. The input received will be processed and used to inform the Project Program, a document that will establish the project scope, quality level and budget.With approval of the program,the team will use that information to complete the Conceptual Design phase, expected to be complete by mid-2023. As part of the planning process, a set of Guiding Principles will be developed.These principles will be used as a framework to guide the team throughout the project and ultimately be used as a method of measuring whether the finished project is a success.A draft version of the Guiding Principles is listed below,the finished design should embody these objectives. Service First Efficient, friendly, interpersonal treatment Approachable Serve unique population needs of all citizens Catalyst Stimulate redevelopment, public use in Second Street vicinity Maximize Existing Assets Creative, effective re-use of existing spaces Embrace DEI Serve Staff needs of diversity, equity, inclusion Name of Stakeholder: Kerry Jones Date:2/21/23 Representing: Fleet and Facilities Manager 1 -STAKEHOLDER QUESTIONNAIRE 244 n1.7 II ALSC ARCHITECTS QUEST(: How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? Fleet has 13 and Facilities has 6, We will need at least 3 more in Facilities to take care of new building and manitain old buildings. Will not affect Fleet. How many enclosed offices are required for your department?Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years, will the new positions need offices or open workstations? Will need a office in new building and a storage room and work/tool room. QUESTION 3: Considering your current space and looking towards the future,what works well now?what would you change?We are understaffed so we strugle to get by. New building will have more pressure with it. () UFRT What support facilities are required for your space? (i.e. conference room, storage area, work room) Can any of these be shared with other departments? Storage room and Work/Tool room. Conference Room: To seat how many people? What type of display?N/A Storage Area: What will be stored? How much? Product for the building Work Room: What should be included? Copier? Layout space? N/A Staff Break Area: For how many people? N/A Other? 2-STAKEHOLDER QUESTIONNAIRE tO 245 A LSC. ARCHITECTS QUESTION 5: Please list required adjacencies to other departments/areas: None QUESTION Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? No, We will not be working with the public. Please list any special utility requirements: • Heating/Cooling HVAC in office, not needed in storage or work room. • Ventilation/Exhaust (any equipment requiring separate vent, exhaust) Could need Ventilation in Work Room. • Plumbing (sink, drinking fountain, etc) • Electrical Service (floor outlets, dimming lights, etc) • Special Lighting • Audio/Visual (projectors, television) • Communications (intercom, internet) • Special Acoustics (privacy issues) • Wall Display (markerboard, tackboard, etc) • How many printers do you anticipate? QUESTION 8: Please list required room finishes: • Floor (carpet/linoleum/concrete, etc.) Simple and easy. • Ceiling (lay-in acoustical panels, gyp soffits, etc.) • Walls (vinyl wallcovering, washable paint, etc.) QUESTION 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) Just doors with Master Key locks. 3-STAKEHOLDER QUESTIONNAIRE ,L � 246 ALSC ARCHITECTS QUESTION 10. Please share any other comments regarding your space Thank you! 4-STAKEHOLDER QUESTIONNAIRE ..�-y`' ,]' 247 1, LSD. ' ,• ARCHITECTS YAKIMA CITY HALL STAKEHOLDER QUESTIONNAIRE Dear Stakeholder, The ALSC Team is looking for feedback that will provide guidance for the design of the Yakima City Hall project. We are underway with the Pre-Design phase of work and seeking input from all project stakeholders. The input received will be processed and used to inform the Project Program, a document that will establish the project scope, quality level and budget. With approval of the program, the team will use that information to complete the Conceptual Design phase, expected to be complete by mid-2023. As part of the planning process, a set of Guiding Principles will be developed.These principles will be used as a framework to guide the team throughout the project and ultimately be used as a method of measuring whether the finished project is a success. A draft version of the Guiding Principles is listed below, the finished design should embody these objectives. Service First Efficient, friendly, interpersonal treatment Approachable Serve unique population needs of all citizens Catalyst Stimulate redevelopment, public use in Second Street vicinity Maximize Existing Assets Creative, effective re-use of existing spaces Embrace DEI Serve Staff needs of diversity, equity, inclusion Name of Stakeholder: t•/`-4}a/Al Date: ,2 �-� Representing: j1-fz f77/?17/77-6L 1 -STAKEHOLDER QUESTIONNAIRE 248 ALSC -., ARCHITECTS QUESTION 1: How many staff are currently in your department? How much growth do you anticipate in the next five years?What positions would be added? (49 QUESTION 2: How many enclosed offices are required for your department?Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years, will the new positions need offices or open workstations? -0./Lk QUESTION 3: Consid ring your current space and poking towards the future,whatworks well now?what would you change? .it' -af,4-f 414-) JAI. . Cry.. ,U _ 1 L.-‘431 - - /. er �a� tine_ � QUESTION 4: What support facilities are required for your space? (i . nference room, storage area, work room) Can any of these be shared with other departments?/ 5 r 21 a 7 ce-P Cl , (oldiudeel 4-I444 , e j /e-4 dz./a), z()C d /1),Lzf' 0:4 10/d13 [- r � ff r. r� -� Z9.�Ie ] (icy ,. Conference porn: To s 't how many people?What type of displa /C—/ 5 ` Ro Storage Area: What wftl be stored? How much?%JM ,tgJ Work Room: What should be included? Copier? Layout space? to 7r r) Cr ,(r3r J /1/v ' // Le- %k Staff Break Area: For how many people? e r;,er p Other? 2-STAKEHOLDER QUESTIONNAIRE 249 -.._ . ALSC ARCHITECTS QUESTION 5: Please list required adjacencies to other departments/areas: QUESTION 6: Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? _497J t..."--4-/L.L.5„-,,,,.&42-1 )77,4l-e.41-i , (odd_ ,. i"."-e -.411/2.-A__p,t0 4 0(te 1 . QUESTION 7: Please list an ?special utility requirements: • Heating/Cooling C 14- Al tgI(ii ( . - - • V tilation/E aust (any equip ent requiring oparate vent, exhaust) Letyritikh 69144` `] F- -4' • Umbing (sink, drinking fountain, etc) „yd..441P-- f'zP r t�,yk pG.-cti • Electrical Service (floor outlets, dimming lights, etc) c) -( • Special Lighting • Audio/Visual (projectors, television) L g _� t�tlh U.(' `N�-'fie- f AIJ7r • Commu cations (intercom, internet) , ) , ( a ) - • Special Acoustics (privacy issues) • Wall Display (markerboard, tackboard, etc) • How many printers do you anticipate?/V--14 c.l! J' _J7 .Q QUESTION 8: Please list required room finishes: • Floor(carpet/linoleum/concrete, etc.) • Ceiling (lay-in acoustical panels, gyp soffits, etc.) • Walls (vinyl wallcovering, washable paint, etc.) QUESTION 9: Please describe any specific securi requirements for your space (locked cabinets, doors, room privacy, security equipment needs) k_ F t_Ai 11,4i. s ' .P f 3-STAKEHOLDER QUESTIONNAIRE , ` 250 tr [411 ALSC .. ...-..- ARCHITECTS QUESTION 10: Please share any other comments regarding your space Thank you! 4-STAKEHOLDER QUESTIONNAIRE 251 Sr No: 11 Response No : 11 1. Name of Stakeholder: Sara Watkins 2. Representing: Legal Department 3. Question 1: How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? Fully staffed we have 22 staff members in the Legal Department. I would anticipate adding 2-4 more staff persons in the next five years to address increasing criminal law cases, including one additional prosecutor and one additional legal assistant for the prosecution division and one additional attorney and legal assistant for the civil division. 4. Question 2: How many enclosed offices are required for your department? Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years,will the new positions need offices or open workstations? There are 13 necessary enclosed offices currently. 12 for attorneys, one for the legal office manager. None of these offices can be shared. Additional work space is necessary for the 8 staff members with 2 extra necessary for interns, plus the front desk. 2 of those staff members are domestic violence advocates who would work well sharing an office if possible. In the event of the additional hiring above, the Legal department would need two additional enclosed offices. 5. Question 3: Considering your current space and looking towards the future,what works well now? what would you change? Although small, having a space devoted solely to the family violence unit so that the team can work together works well. Our current offices work well for attorneys, although the windows don't open, which is not great. Our"kitchen" does not work well and we do not have a conference room big enough for a full staff meeting, nor do we have a dedicated break room, so staff uses the library/conference room. 6. Question 4: What support facilities are required for your space? (i.e. conference room, storage area,work room) Can any of these be shared with other departments? We need two conference rooms (one large, and one small 8-10 people), an interview room that seats 6 people, a small storage area, kitchen and a break room. We are happy to share a large conference room (accommodate up to 25 for staff meetings and training), storage, kitchen and break rooms with other departments. 7. Conference Room: To seat how many people?What type of display? One large, 25 people Zoom capable, one small 8-10 people, and one interview room 6 8. Storage Area: What will be stored? How much? We store limited files, office and cleaning supplies, and miscellaneous. 9.Work Room: What should be included? Copier? Layout space? Could use a small work room with copiers, printers and shredding bins. 10. Staff Break Area: For how many people? Large enough for 8-10 people. 11. Other? 2 gender neutral interior restrooms 12. Question 5: Please list required adjacencies to other departments/areas: Our prosecution division should be in the same building as the court to minimize travel with file and computers, and the ability to quickly update things or make copies in the office. The family violence unit 252 would benefit from a shared space with offices, much like they have now but larger, and perhaps incorporate the detectives working on family violence cases in that area. 13. Question 6: Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? Yes. We need a waiting area for approximately 4 people, although we normally only have 1 or 2. It should not be shared with others due to the fact that the majority of those waiting are victims of domestic violence. We would like to use best practices in designing that waiting room and interview room to accommodate victims if possible. 14. Heating/Cooling Individual heating/cooling capabilities per office and/or windows that open would be nice. 15.Ventilation/Exhaust(any equipment requiring separate vent, exhaust) 16. Plumbing (sink, drinking fountain, etc) Drinking fountain with bottle filler requested. 17. Electrical Service (floor outlets, dimming lights, etc) More floor outlets for equipment. 18. Special Lighting 19.Audio/Visual (projectors,television) We have a zoom room with television we would like to keep. 20. Communications (intercom, internet) Internet 21. Special Acoustics (privacy issues) Conference rooms should be designed and built so that there cannot be anyone in adjacent areas/rooms hearing the conversation due to the sensitivity of conversations. Offices adjacent to non-legal areas, hallways, or non-legal offices should be the same to preserve attorney-client privilege. 22. Wall Display (markerboard,tackboard, etc) 23. How many printers do you anticipate? We have 2 copy machines and 2 printers that are used by everyone. There are a number of people with individual printers in their offices. 24. Floor(carpet/linoleum/concrete, etc.) Carpet, with linoleum in kitchen/breakroom 25. Ceiling (lay-in acoustical panels, gyp soffits, etc.) 26. Walls (vinyl wallcovering,washable paint, etc.) 27. Question 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) We require locked cabinets, but most of those are file cabinets. We also need security measures available at the front desk (i.e. protective glass, panic button), in addition to individual offices for the attorneys. 28. Question 10: Please share any other comments regarding your space 253 Our office has significantly outgrown our space, and it does not work for some of the collaborative work being done in the prosecution division. We also do not have a kitchen or dedicated break room, which would be helpful for people eating at the office, but wanting to get away from their desk. A break room with a tv, kitchenette, etc. would be a welcome addition to the department. Please use this survey and replace the previously submitted survey with this one. Thank you! 254 Sr No: 5 Response No : 5 1. Name of Stakeholder: Kelley Olwell 2. Representing: Yakima Municipal Court 3. Question 1: How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? Seven and adding one more clerk. 4. Question 2: How many enclosed offices are required for your department?Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years,will the new positions need offices or open workstations? None 5. Question 3: Considering your current space and looking towards the future,what works well now? what would you change? We are currently in the process of a remodel so I don't anticipate anything else that we'd need. 6. Question 4: What support facilities are required for your space? (i.e. conference room, storage area,work room) Can any of these be shared with other departments? We have to have a jury room and then an open (neutral) room for a second jury. The second jury room can be shared but has to be in a neutral area- it can't be in the police department or prosecutor's office. 7. Conference Room: To seat how many people?What type of display? 30+ people with moveable tables and chairs. 8. Storage Area: What will be stored? How much? One medium storage room. 9.Work Room: What should be included? Copier? Layout space? 2 copiers 10. Staff Break Area: For how many people? That is currently being done. 11. Other? 12. Question 5: Please list required adjacencies to other departments/areas: No. 13. Question 6: Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? See response to jury room answer. And it has to be in this building -jurors cannot be walking across the street. 14. Heating/Cooling None. 15.Ventilation/Exhaust(any equipment requiring separate vent, exhaust) None. 16. Plumbing (sink, drinking fountain, etc) Sink in the clerk's office with hot water service/water cooler. 255 17. Electrical Service (floor outlets, dimming lights, etc) Dimming lights for courtrooms. 18. Special Lighting None. 19.Audio/Visual (projectors,television) Courtroom 2 has a projector and screen, whi ch is necessary for trials. 20. Communications (intercom, internet) Computers at all stations, including courtrooms. 21. Special Acoustics (privacy issues) None. 22. Wall Display (markerboard,tackboard, etc) None. 23. How many printers do you anticipate? 8 plus three judges, two courtrooms and one court services manager. 24. Floor(carpet/linoleum/concrete, etc.) Currently being done. 25. Ceiling (lay-in acoustical panels, gyp soffits, etc.) None. 26. Walls (vinyl wallcovering,washable paint, etc.) Currently being done. 27. Question 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) Safe.All desks should have some type of lock for purses, etc. 28. Question 10: Please share any other comments regarding your space I just want to make sure the court receives a second neutral space for a second jury on Thursdays. 256 Space Survey Responses,Yakima Police Department 1. The Yakima Police Department currently houses approximately 197 FTEs in the police and legal center at 200 S 3rd St and the Special Assault Unit building at 207 S 3rd St. The above number does not include the municipal court or City of Yakima legal department which also occupy the building. The department is broken into five principal areas;Administration, Patrol, Investigations, Services and Jail. There are no planned increases in staffing in the immediate future. 2. It will be easiest to define this based on each area of operation: Administration: 5 enclosed offices, not shared; Chief(w/conference table/meeting area), Administrative assistant to the Chief, Corrections/Services Commander,Administrative Lieutenant, Public Information Officer. Also included in the administration realm are the Internal Affairs unit, recruiting and training, crime analysts and volunteers. The IA unit requires 2 enclosed offices in a secure work area housed in the 207 S 3rd St building. The training and recruiting unit currently use 6 workstations in a shared space in the 207 S 3rd St building. Crime analysts currently require 1 enclosed office (Supervisor) and 3 work stations in a shared space, currently on second floor of 200 S 3rd St. The volunteer unit currently uses a shared space with 3 workstations in the main 200 S 3rd St building. Investigations: Divided into 5 work groups; Gang Unit, Major Crimes, Property Crimes, Special Assault and DEA Task Force. Administration/Support require 4 enclosed offices (Captain, Lieutenant and two forensic analysts). Gang Unit requires 1 enclosed office (Sergeant) and 5 workstations in a shared secure work area. Major Crimes requires 1 enclosed office (Sergeant) and 4 work stations in a shared secure work area. Property crimes requires 2 enclosed offices(Sergeant and computer forensics detective) and 4 shared work stations in a common area. Special Assault Unit requires 1 enclosed office (Sergeant) and 4 enclosed offices shared with two detectives each. This unit also requires a shared space central meeting area/waiting area for parents and victims of crime, and two recorded interview rooms for specialized interviews. All currently housed at 207 S 3rd St building. DEA Unit does not require space since they operate from a shared work space in a federal unit. Patrol: The traffic unit, which performs investigations as well as enforcement activities, is under the patrol division, however they have their own shared work area which requires 1 enclosed office (Sergeant) and 4 work stations, can be in a common area similar to property crimes. Currently on second floor of 200 S 3rd St. The Community Services Officers (Parking Enforcement and Animal Control) also are included in the patrol division. They require 1 enclosed office (Sergeant) and 5 shared workstations. The bulk of the patrol division is focused on uniformed patrol. This requires 5 separate enclosed offices (Captain and 4 Lieutenants), 2 large shared offices for 4 Sergeants each, and a large common work area for officers to complete reports at 8 workstations. Services: The services unit was recently remodeled last year with new offices and work spaces, and currently utilizes 3 separate offices and 15 work stations in the back area, and 4 reception work stations at the front counter area. 257 Jail: The jail requires a shared office for three Sergeants, and 2 separate offices for jail administration assistant and medical staff. 3. Currently most areas function well, however separation in the Investigations unit and Patrol division creates some issues for communication amongst employees during work operations. The Special Assault unit building being separate from the main department does create some communication issues, but is necessary due to the unique nature of the crimes and victims handled by the unit. Further separation is not recommended since detectives still require daily contact with other functions of the department and currently are within walking distance. 4. Administration: Copy room and mail receiving room. Large multi use training room capable of housing up to 75 persons. Training room should accommodate seated learning, audio visual capability and also lower level defensive tactics training (mat drills). Patrol: Large muster room capable of seating up to 20 officers, a medium forms and supply storage room, medium traffic unit storage room, small K-9 unit storage room, large fleet and building maintenance office for 3 employees with 2 workstations and storage for tools and equipment, medium armory, an employee break room for 5 people. Vending machine area. 4 hard holding cells for suspects in custody. Investigations: Conference area for daily briefings and mission planning with room for up to 15 people. Storage room for equipment and supplies. Three interview rooms for suspects and victims of crime. Jail: Small storage room outside of the main jail facility for supplies and equipment. Services: Break room for 5 people, small storage for supplies. 5. The Police Department should be in close proximity to the legal department and municipal court. 6. The Police Department, Municipal Court and legal department share a common lobby for community members to conduct necessary business, currently holds up to 40 persons in waiting. 7. Many systems at the police department are original to the date of building construction in 1996. Some major components have recently been replaced or are already planned. Electrical service improvements are needed to the south parking lot of the PD across Spruce St. Audio/Visual upgrades to main conference areas have been made recently, but some are still in need of upgrade. Building WIFI should be enhanced to support increased traffic from new technologies being carried by every officer such as laptops with wireless connectivity. Interview rooms should have acoustic materials to ensure privacy. 8. No specific answer, most flooring is outdated linoleum,would desire a more durable floor material for heavy traffic volume (officers wearing duty boots). 9. This has been answered above. 10. The department as a whole is functional at this time. While many items are beginning to show age due to normal wear and tear,there are no emergency improvements needed outside of mechanical and building infrastructure issues. There has been discussion of moving some units in the department away from the current 200/207 S 3rd St campus. This would not be desired, as it would result in fractured work groups reducing efficiency. Ob\Lsc ARCHI1ICTS R YAKIMA CITY HALL STAKEHOLDER QUESTIONNAIRE Dear Stakeholder.. • The ALSC Team is looking for feedback that will provide guidance for the design of the Yakima City Hall project We are underway with the Pre-Design phase of work and seeking input from all project stakeholders. The input received will be processed and used to inform the Project Program, a document that will establish the project scope,quality level and budget With approval of the program,the team will use that information to complete the Conceptual Design phase, expected to be complete by mid-2023. As part of the planning process, a set of Guiding Principles will be developed.These principles will be used as a framework to guide the team throughout the project and ultimately be used as a method of measuring whether the finished project is a success.A draft version of the Guiding Principles is listed below,the finished design should embody these objectives. ' Service First Efficient, friendly, interpersonal treatment Approachable Serve unique population needs of all citizens Catalyst Stimulate redevelopment, public use in Second Street vicinity Maximize Existing Assets Creative, effective re-use of existing spaces Embrace DEl Serve Staff needs of diversity, equity, inclusion Name of Stakeholder: Sirch lYl K- ii-5 Ut Date: 3(3 f 2 3 • Representing: YY1 ►iusI• L 7 c--.e-t U n W ) 1 -STAKEHOLDER QUESTIONNAIRE ALSC ARCP4ITECIS 259 QUESTION 1: How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? (D- —tiont. s f - 1 5 Fay k —bra. ef t i,twe c_.d -(4 4- mt stak per-t hL (\e Lt- . `8,eick. --i- . Striff I ..c cte s c S ` S t-ram-- ' us �- QUESTION 2: How many enclosed offices are required for your department? Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years, will the new positions need offices or open workstations? reiruautS s pa.c ..s c s s c.Q.S .( Q cr a.c n 'le kt y QUESTION 3: Considering your currents ace and looking towards the fut re, what works well now?what would you change? n ck — J ct 1 .\ Yl C cukul cufroal utkil . QUESTION 4: What support facilities are required for your space? (i.e. conference room, storage area, work room) Can any of these be shared with other departments? &Q.Q_ c 3 1 � ► _ Conference Room: To seat how many people? What type of display? 5-\yip\ CY\ckY - Storage Area: What will be stored? How much? & - CA-0 LIn YW1��'1rt Work Room: What should be included? Copier? Layout space? Cup\e)/ l inter)) s VOCT Staff Break Area: For how many pea le? n J Other? e ALSC • c.,Trc-s 260 QUESTION 5: Please list required ad jacef'+Ces to other departments/areas QUESTION 6; Does your department QUEu itrequire public interface?waning area? if so. how many people accommodate?Also can it be shared with other departments? • QUESTION 7: Please list any special utility requirements • Heating/Cooling xr, _ t 1 • Ventilation/Exhaust an p (any equipment requiring separate vent. exhaust) • Plumbing (sink. drinking fountain etc? Y klr }_IL4 • ;=lectncai Service ffioor Duffels. dimming lights. etc; Cl.t_ lv� r Slti� N litilhl I,� �- 1 • Specaa+ Lighting 11 l 1L (�3S ti L1 • AudioNtsual (projectors television) —# • Communications (intercom- interact) n C • Special Acoustics (privacy issues) • Wall Display lmarkerboard. tackboard. etcj � S S 1m S • How many printers do you anticipate r1 -Ca S��e_cz QUESTION 8- Please list required room finishes • Floor lcarpeUlmoieurTvconcrete. etc ) (Ct `` �� A, �`.��'��Q1 c Gi,lQ S • Ceiling (lay-in acoustical panels. gyp soffits. etc i ,a,LS--h p� �_ • Walls (vinyl wallcovering. washable paint. etc ). QUESTION 9: Please describe any specific security requirements for your space flocked cabinets, doors room privacy security equipment needs) 2)-k 4'\ 1 --' L_, Sl f'� sQ..c -4 4UL I\ S i (mil 1 l S"�r �a C� 3-STAKEHOLDER QUESTIONNAIRE 261 YAMA Space Wishlist (Daily use spaces for 120+ musicians (+ audience for performances) • 2 Large rehearsal spaces (1 large enough for a concert) + 3rd medium rehearsal space • If possible, these rooms would contain a room divider to split up the room for smaller configurations • 10 carpeted sectionals spaces (some could be smaller, fit 3 - 4 students, some big enough for 13 bodies + instruments, stands, and chairs) • Storage spaces near practice rooms and rehearsal spaces to store large chair racks, stand racks • 3-4 Offices • Entryway welcome desk near front doors: welcome area w/chairs • 1-2 smaller offices for private meetings, 2 larger offices for shared workspace • Larger meetings can take place in the rehearsal spaces if necessary • Work room with copier is a must. • Student accessible storage with separate entryway from 1st and 2nd rehearsal spaces • regulate temperature (e.g., metal doors, insulation) • Enough space for 120+ instruments to be stored • 1 space dedicated to instrument repairs • Music library • Music storage + space to sit and spread out music • Possible for lounge chairs? • Access to a small kitchen area • Bathrooms for daily use of the space • Gender Neutral bathrooms for students • 1-2 staff gender neutral bathrooms • Soundproofing /acoustically well thought out spaces for music making • YAMA signage visible from street • At least 1 Projector in a large rehearsal space. • A projector in another large space would be great! • Closets for cleaning supplies + storing extra supplies • Student Accessible • Outdoor space - rooftop? • nice to have options for more space • Place for parents to congregate and to host music gatherings • 24 hour access • Weekend access • Parking Lot • Pick up and drop off of students by parents • 10 dedicated spots for YAMA • Big front windows 262 LIST OF RECENT MAINTENANCE/REPAIRS EXISTING CITY HALL FORMER BANK OF AMERICA RICHARD A.ZAIS,JR. CENTER FOR LAW AND JUSTICE 111 ' A 1 1IFFOr 4.`G vim 263 9.3 LIST OF RECENT MAINTENANCE AND REPAIRS EXISTING CITY HALL • Main Building NE overhead door operator replaced 2017 REPAIRS/IMPROVEMENTS MAD • SE overhead door operator replaced 2015 • janitors basement hot water tank 2023. • Swat Station East overhead door operator • Elevator#1 &#2 replaced 2023. replaced 2021 • LED interior and exterior lighting updates • Swat Station East roof replaced 2022 2022. • SAU, Public and Police parking lots sealed • HVAC controller (Johnson Controls) update cracks and repainted stripes 2021 2021. • Employee and Swat Stations parking lots • Installed new water main line and back-flow sealed cracks and repaint stripes 2022 valve 2020. • Patched west tile roof valley 2021 • Domestic hot water tank replaced 2015. • Jail flat roof replaced 2020 • New fire alarm panel 2014. • Jail C tank sky light replaced 2018 • 3rd &4th floor exterior windows replaced • All police parking lots lights upgraded to LEDs 2010. 2017 • Card reader control/camera system initial • Law and justices center lights upgraded to install 2007. LEDs 2016 • Roof replaced (Firestone 60 mil) 2004. • Patrol entrance gate replaced 2014 • Replaced galvanized DW lines with copper • Patrol exit gate replaced 2020 1996. • Employee parking lot entrance gate replaced • Main boilers replaced 1995. 2019 • Chiller replaced 1995. • Fire alarm panel replaced 2014 SCHEDULED 10 BE REPAIRED/REPLACED FORMER BANK OF AMERICA • East side municipal Court roof is scheduled to be done 2023 --'0VEMENTS MADE • Chiller is scheduled to be replaced 2023 • Step down transformer for panel P 2022. • Replaced the two main sewer sump pumps, assembles and controls 2022. • Added a third backup sewer pump 2022. • Elevator serviced and working 2022. • Added an alarm system 2022. RICHARD A. ZAIS,JR. CENTER FOP I W XF%!! JUSTICE REPAIRS REPAIRS/IMPROVEMENTS MAD • HVAC main controllers upgraded 2013 • HVAC AHUs-5,6,7 controllers upgraded 2018 • HVAC AHUs 1,3 controllers upgraded 2020 • HVAC RTU 2 controller upgraded 2017 • HVAC RTU 1,3 and AHU-3 controllers upgraded 2022 • Chillers Tux controller upgraded 2021 • HVAC boiler replaced 2020 • HVAC SAU West unit replaced 2016 • Main Building 4 Overhead doors added photo eyes 2015 • Annex Building overhead door added photo eye 2015 264 ALTERNATE EXPLORATIONS CITY HALL CITY HALL ANNEX RICHARD A.ZAIS,JR. CENTER FOR LAW AND JUSTICE 111 ' A 1 1IFFOr b. 4.`G vim 265 9.4 CITY HALL ALTERNATE EXPLORATIONS FORMERLY BANK OF AMERICA The initial goal for the new City Hall was to locate 1��� IH lE all customer oriented services in one location, °°1 °A°° including Council Chambers. It soon became apparent that the new building was not large r 0.,,,,,,,,,1 enough to accommodate this plan, even if some "`°` Um' of the departments went in the basement, which was not a desirable option. II Ultimately the decision was made for City ° °°`° �� Council, Council Chambers, City Manager, City °,E° = °.°_ =°o..°®. Clerks, and Police Department Training and Y °"°„` Storage to occupy the new City Hall, and options °°°°°°°° were explored for how best to use the remaining E° � ` space. This included potentially moving either or both Capitol Theater and Economic Development/ONDS into the building. Partially , 10 , ,-- Into the process the suggestion was made to CITY HALL EXPLORATION 2 relocate Y-PAC/YCTV in order to repurpose their current building. Space was available in ��Ilillli iu ME the basement for use as the studio, control .TE,%,K (1.:0E0A.K E : room, and associated storage, which solidified the decision to have Y-PAC move to City Hall. The remaining space in both size and location CLERK CLERK became a good fit for Capitol Theater. um PE Z''''p:E= . -- - .4=t 11,, i_j: _ COMMUNITY DEVELOPMENT ENGINEERING ODES COR C�SEEo [SI NAGER ♦ To,..°°° 4i WORK _l.. p R00 o0M J.R ROOM(E520) tu CITY HALL EXPLORATION 3 PLANNING ES PLANNING ENGINEERING o ELoMENr PURCHASING MIIIII MIN{�El �NER[A � GElrIcEECEI SRGZVE DE rir E Ro E ORM 000 H MAAO J ��L (gAlch HARED R Go �RO arING�EAL,� ROOM�,a;� a�E� „ E Dp El e a • RO. a G� ENTER 1 A Ai �RrE � OFFSP P "ER A s1T J 1 oUN E M, R °R�RR °..°E �..°E 7 or eLERK gip7 .1CMS• MANAGER ..E. IP E.. S. off• : �I ® v. wl� O ,a oa�ewrux* Z wnnen unxn°en unxn°U � _ri CITY HALL EXPLORATION 1 k CITY HALL EXPLORATION 4 266 0 ier iv __ . ..._ . ., - - ____ z__, iiiiii lir 4,ik . 0 . i �AII- r _ 41111L ', HALL LOBBY-COOL TONE MATERIAL PALETTE )./.:_. Eli .--.>- MCP trtn. tl nnmtJr�-tn'n .. 4. . I. n^ilk < >" 1 . 7 ar, : ‘'l q t V _ : E ovE,, i�� ram` l- CITY HALL COUNCIL CHAMBER SKETCHES CITY HALL COUNCIL CHAMBER INSPIRATION AND MATERIALS 267 A variety of exterior upgrades were explored, _ _ ` -r ranging from simply removing stone at the entry and repainting the existing concrete to almost fully recladding the building in brick veneer. t. Studies for screening the mechanical equipment and basement exit at the north end of the building were also conducted. 6 `' I',�PAI\sH. , / liati ��imico. iii,'�`� 1, I 1 ,11 L &RICK• ri . —_may =ior —- r - - EXTERIOR MATERIAL EXPLORATION 1-PAINT+METAL PANEL fin:, . ,. `/ :4:ram- .. 4�l� ,.1 `1. • I. I.uuI ig IImp'rem EXTERIOR MATERIAL SKETCHES EXTERIOR MATERIAL EXPLORATION 1-PAINT+METAL PANEL 1. NoiroppipiF 't, I m!� - -: ` i t4.I I 11 I 1 i lI i'W u- ill V l `1 �` I I II Ji��i ' I i�' -. A a donirwima £ dm li) lies. ............_ w_.,,,,,,,0 _,...: 1 \4 ', - 111 EXTERIOR MATERIAL EXPLORATION 1-PAINT+METAL PANEL EXTERIOR MATERIAL EXPLORATION 1-SCREEN 268 Oil1611 - mcgpiponkt r - - ._ 6 I 11111, - . ... _. linimi ,... , ,... # ,sr 4444 , Lz.i.)JaiLl _ ___. _ EXTERIOR MATERIAL EXPLORATION 2-PAINT+METAL PANEL EXTERIOR MATERIAL EXPLORATION 3-PAINT :.--,-,:.A.;„.. ,. „.. ; -—— 1 -, , , 1 n ...,..-- , .„ . . ..,... • -- , •__, -f.,k. '- _ ..4,_ - '",i L.-4 .....,.-- — 111.111 s . EXTERIOR MATERIAL EXPLORATION 2-PAINT+METAL PANEL IkTERIOR MATERIAL EXPLORATION 3-PAINT L w-- 'f�, as/ � . -..-4-s„,,-tag '-: , _, 1011, 1‘ - �..4.. 71 • 'n •.ERIAL EXPLORATION 4-PAINT+BRICK VENEER 269 CITY HALL ....o-�. 'Z.V•.`{ •' i{ ' URBAN PLAZA !" BOA CONNECTION . . . i e *.-'1110k ,.,, N -,1/4. • '.. '' 101 ' . 104, PERFORMANCE ` - ' PARK •� . ♦# • *-- DOWNTOWN .. :: :,: SUMMER NIGHTS �q,, �'-'t, A ‘ 2�'. to e ► .ice, ��` ' � I. 1 �r.r log* +OVA ,' sos. ® ° d I, . ''. tt S.,t V — r, �.,*�S,F - PEDESTRIAN - '- 'p=i ` �,„ _ AREA �- A, ilir SITEANALYSIS-OVERALL CONNECTIONS TO CITY 1'11: meµ, ----41.1C..........\"..... ..:.'"''....t •�1 .....\. l .�,lafwW .✓'� 1: sI }ley ^`MW'.' ,..a.,1Y iv„„tc: ,,;%..,'.: 1\/**-' 6Nsso WV aG AAA. ,. ."_ "� J a •: per."- \,.. ,J. e■ £ t..dre..w!ti.-^"""Y ♦•r.°P",-. f,,,,.•''f 0.we"-*,,,:^.,<,-- 't' � 44+y. y.• q�',0*0,004 1.666.46634 f J ,..r. ; 1.--'. . 1-"3.1 ( \ ,,4.6 ,, ,..01,0"4 .$ r o.r • , ........0- 1 11 IM 0 \ _ 4 isidi 1 ici3 .C.• .,..A. t 1 il 'L i 6,' 1 I &'Ci et te PA yr.Y SITE ANALYSIS-SKETCHES 270 LANDSCAPE DFS!tN ALTEPIvATIVFS -Sri ,. i r,r`. - ` ALLIANCE , ,„:_` 1" , \. Design considerations included: i R- t,, iMilii • Vacating 2nd Street (half street) and how to address vehicle turnaround required radius between buildings • Vacating whole block at 2nd Street • Whether or not to provide access from 2nd Street to rear parking areas • Vehicular circulation (aisles, entry/exit points) ; 10 in parking area and alley • Primary pedestrian routes and ways to Fl increase visibility and safety "" �- _, • Size/span of public spaces and balance of ." paved versus planted areas (softscape vs hardscape) ...--- • Locations of ADA parking stalls , • i_ \ \ ' 1. , lib _ , >r , __,----- ill xF"::: . _ 11, h %. w . .--I-"'t- -- • 1i 10.21%4144.*14.1:1 = 0 0 .\ „ st "r m ,' AI 0 ¢ �1��, ' • `,fir sF!s rr F r ,. i.i.i, ii, , .;` . )', � y�� .,.car'= GW -10,-"' •-' .":.--"''•c.4 - 'f.'="'"`""`"•••'' „ "'"A* '-' names"14. ,W 11.0 may _ 1 i � 111 ,ins - r i +� }. SITE ANALYSIS-SCJ ALLIANCE EXPLORATIONS 271 9.4 CITY HALL ANNEX ALTERNATE EXPLORATIONS FORMERLY CITY HALL After it was determined that Community Development and Engineering would need to remain in the former City Hall building, options were explored that moved both departments to the main floor. .= .„....o. FD F''''EPTHEAD- c ''FF7--=7711111LER-771 'uvE7 EjvEl .1 su--- - - FAN7LEJ ' 'JRC.::'S'Ne AND FS=CC:L 1 11. u'''SERV'ES pli 1PITIPPAI n Pu= . r,,7jIt 91 PROTI. 1 [ DPPICE I tral 0 a 111111114 94 E4 M"=. HELP DES' Wag I _ r , I trial J......., 0.. R'''''Ne I. At .__ iii.r LI ,,.. le lild .-71 -: -- It 4 a i-.-7 Alli.Ei RECEP oNDs °FneE ADEA WI= R° 'A Ell / ASST siiTi __, 0E„E 0E„EE i ROOTA= •_ : — 1 OPPICE eLL : '''" 11 1 1. LE SNUAi L SUPSEUR'= I VC% M i AM& -1 r 1— _"2 I. • . = r 1 IMP- 1 1.11- '''''TZ) RESOURCES ' 1 IF laiiiiiiiiii-H L.M 1 { iiiiwin i End CITY HALL ANNEX EXPLORATION 1—LEVEL 01 Ili. CITY HALL ANNEX EXPLORATION 1—LEVEL 02 A" ,,.., • The driving force behind the final layout was the desire to maintain the existing Council Chambers as a large meeting room. pg11= 'F'SE '''''El r, CRON0FliviM 1 'UVER 'V.:. 'UVER 'UVER MA= SUpERVISOR AssT APPLICATION BETNECCXH 1 1 1 ,T -• r- - --' -, 1 2V.Si. PURCHAS'Ne''=Q E. Nis i 1 uT,_sER_Es 11, ,,,,01 puReH ASST L gri no [MI alb R 7:1= M HELP DESK —u7 mriii J.......1 , 4 es4 i LI ,1 PI 1 'F'E ' 'FneE le $ 1 A A A A A • '-t ' 1: 4 ADm :RE 1 rj- A"T,i. IF I — —es —es — . '-iT, EEPrIT CC= CO= r:-1 REVIEZ2) 1- -1 , oF„Ehl7 y„E OFFICE C°NRFMEX:) . ii j i [,,, r= szvE= eco= e= e=MEETMO E'U'PMENT II S fi s= 1 i /Eh '`'`E , , i__, .=. _, - "A= IL' eco=it'eco= 11 .-K7:z '-71-' :=<1 ' • M PL.= PL4NTNE% 1 -F'SE 'F'E II.11/ 1 I 1 _r_ 1 R Ee':' 'N TeXAE'PT 11 4M 1 ,.1 j S'E L ENOIITg GNE ONNIT 1 Pl!AENN= PL=11 to nil .,. . oFF_J ,,CITY HALL ANNEX EXPLORATION 2—LEVEL 01 .410! .,, CITY HALL ANNEX EXPLORATION 2—LEVEL 02 fr .... 0„. 0„,. 1 ------------ — -7:2—=Ths,,,,, . 1 ""--s" I—II h-- DB' --i u_s_Es, .. N , H _ A .AsDs, pu„sesT .. u. , „,,,,A „,,,,,E: :,,,,,,f,spREE,,,E00:,,,mm.„:= PI A 0 701. 01111 1 "N" 7 0,FeE ,__rri I. .1 1_I.•r L E oFF, r E ilit- ork — TE,,ELEEE., AE. [vn.--- AssT, coREF,EFN:,:, . RE-I 1 , F CE III Of f CEi 7f,_. R" TECH TECH :::HES TECH $ 17 Off CE .-, HUMAN RESOURCES uAuu707 euuu= - it UA'ANNOrt rg 0„CE Ce0='= '= CO= joRRNTLRESA I ''-- , C°NPT=A pL4NN No I 1 Ha1111 Bfr U[9] PASDS'Ai L,'= CO= D „CO of ' F=L J = U ==— ENO NEER NO uu4NN No PLO= 7 L T NNZ DBef5A'rf SUP:VE P'1E=I P''E — Ass. U I , LI , I PL"NER f f rrf Of f CE Of f CE Of f CE Of f CE Of f CE I rOSS=OrfF7ENCOENVErNSO CITY HALL ANNEX EXPLORATION 3-LEVEL 01 t CITY HALL ANNEX EXPLORATION 3-LEVEL 02 Allb• In order to occupy the 3rd and 4th floors, a Another option would be to place the stair within second stair will need to be constructed to meet the footprint of the building as shown in this code requirements for exiting. The final option diagram. Costs were not analyzed for this option, included in the Conceptual Design section of but Structural has confirmed that it could be the report adds this to the south of the building. done. L ,,AS ' . * 4 ,_ — -.--1 `-11 1111 C—C""Iln—t LITI_F —ks___ ...ij • . L L -.- .---, 1 .ri---> --01 '•. ANNEX EXPLORATION 4-BASEMENT t, 1.-=. I • . I- , .-- 11111 -III=liMP'1I0M11100111W 0. 111. i — _. _._ .. . .....r... CITY HALL ANNEX EXPLORATION 4-LEVEL 01 --__ _1 1 , , • ''1 — HALL ANNEX EXPLORATION 4-LEVEL 02 t 273 9.4 RICHARD A.ZAIS,JR.CENTER FOR LAW AND JUSTICE ALTERNATE EXPLORATIONS The preferred legal center layout was quickly determined after if it was decided that existing offices and toilet rooms did not need to be adjusted. ® 1 MI v Pr=* _ P hir=1) lnmm�n0 ® aF_. 1nmm�n0 I ., . Jr- 1 `1 1 :F. N / e..F._, NT / „mill r EXPLORATION 1-FLOOR PLAN ` EXPLORATION 2-FLOOR PLAN ADDITIONAL ACOUSTICS NARRATIVE - Courtroom 1 had a more dampened room STANTEC response with overhead acoustic tile absorption, and acoustic wall panels located on the rear Richard A. Zais Jr. Center for Law and Justice wall and one long wall. Figures 2 &3 show the Two courtrooms are located on the first floor of existing interior treatments of Courtroom 1. the justice center. Each are uniquely designed as shown in Figures 2 through 5. Due to the building being occupied, we were unable to conduct reverberation time testing during our stie visit. i .0010 St - , 411.11 Al , ., '=---- - g--- 0 tr— COURTROOM 1 FRONT VIEW COURTROOM 1 REAR VIEW 274 Courtroom 2 was much more lively, from an ADDITIONAL AUDIOVISUAL NARRATIVE - acoustic standpoint, which correlated to the STANTEC increased amount of hard surfaces. As shown in Figures 4 and 5, all of the surfaces within 2ND FLOOR Courtroom 2 are hard except for the rear wall. • Conference Roon •Wall mounted display sized for the room configuration. Inputs will be available at the table for users to connect to the display and VTC system. •An all-in-one camera/speakerbar will be - - used in conjunction with user devices for VTC calls. •When room size requires, table microphones and overhead loudspeakers will be used for program and VTC audio. _ _ • Break Room = , - •A wall-mounted display with a CATV ` connection will be available. Audio will W h _ be available from the monitors integrated loudspeakers. Control will be from the COURTROOM 2 FRONT VIEW manufacturer's remote. • Select Offices •As program requires, some offices The judges' chambers were not acoustically will have wall mounted displays with CATV secure. Some of the doors did include full door connections. seals with perimeter and bottoms seals, while some only included perimeter seals, and some didn't include any. We will work with the design team to ensure that the appropriate level of acoustic privacy is met for the jury deliberation rooms,judges' chambers, and any conference rooms used for legal council. • J.._ ` I 11111a COURTROOM 2 REAR VIEW 275 MEETING NOTES STUDY KICK—OFF MEETING MINUTES 2/14/23 DEPARTMENT INTERVIEW NOTES 2/28/23 BUILDING COMMITTEE MEETING PRESENTATION 3/21/23 BUILDING COMMITTEE MEETING PRESENTATION 4/4/23 BUILDING COMMITTEE MEETING MINUTES 4/18/23 BUILDING COMMITTEE MEETING MINUTES 5/9/23 Mi Nal BUILDING COMMITTEE MEETING MINUTES 6/6/23 111 BUILDING COMMITTEE MEETING MINUTES 6/27/23 t i I1IFOr b. �f. tr`4 111 Y yf. •S 276 We bring our clients'stories to life. Project No.: 2022-040 Project Name: City of Yakima Space Study Subject: Meeting Minutes Kick-Off Meeting February 14, 2023 By: Jodi Kittel Attendees Representing Bob Harrison City of Yakima Rosylen Oglesby City of Yakima Sara Watkins City of Yakima Joan Davenport City of Yakima Jennifer Ferrer-Santa Ines City of Yakima Ira Cavin City of Yakima Susan Knotts City of Yakima Rustin Hall ALSC Architects Kim Phelps ALSC Architects Jodi Kittel ALSC Architects This report is not intended to provide a transcript of proceedings, but rather to record the general content of the discussion that took place. Action Item I. PROJECT SCOPE/PROCESS A. Process will include: Phase 1 1. Analyses of existing City Hall and Bank of America buildings,the Richard A. Zais Jr. Center for Law and Justice building, Police Department Training Facility, annexes, and the ONDS Building. 2. Interview department heads regarding space needs and develop a program(space list)for each. Rustin L.Hall,AIA Ken J.Murphy,AIA,LEED AP Indy S.Dehal,AIA Troy H.Bishop Kim A.Phelps,AIA 277 AESC ARCHITECTS B. Begin unit cost projections. Phase 2 1. Develop conceptual layouts based on information gathered in Phase 1. 2. Develop cost projections. C. It is expected that the result will be a multi-phase, multi-year project and will likely start with the Bank of America building. D. Schedule 1. Pre-Design/Programming phase (Phase 1)to be complete by early April. 2. Conceptual Design phase (Phase 2)to be complete by end of June. 3. Committee meetings will be Tuesday mornings, presented dates were tentatively agreed upon. Susan will send invites for all meetings. 4. ALSC and consultants will come the week of February 27th for two to three days to tour buildings and interview department heads. 5. Questionnaires will be sent at the end of this week(by 2/17), in preparation for interviews. They will need to be returned by 2/24. II. GUIDING PRINCIPALS A. Ideas to be used as a framework to guide the project and ultimately as a method for determining whether the proposed layouts are most effective. B. Draft Guiding Principles were presented and include: 1. Service First—Efficient, friendly, interpersonal treatment. 2. Approachable—Serve unique population needs of all citizens. 3. Catalyst—Stimulate redevelopment, public use in Second Street vicinity. 4. Maximize Existing Assets—Creative, effective re-use of existing spaces. 5. Embrace DEI—Serve staff needs of diversity, equity, inclusion. III. DRAFT QUESTIONNAIRES A. Two types of questionnaires will be sent out-one for departments and one for building systems. City of Yakima—Yakima Space Study—Kick-off Meeting Minutes—2023-02-14 278 AESC ARCHITECTS B. Questionnaires will be sent directly to department heads based on the list that Susan will update. C. Questionnaires will be sent both as pdf and as a link to an online version,the person filling out the form can choose whichever option they prefer. IV. DISCUSSION A. Layouts should explore a"Service First" model, and refer to the new Bellevue City Hall,which has one location for all public interface. B. The City owns property/assets beyond the list provided, a full list will be sent. C. Regarding design concepts: 1. The layouts will include compliance with current codes and ADA access requirements. 2. Multi-use spaces should be considered. For example, right now the council chambers are also used for several committee meetings that need similar technology. D. Large training facilities will continue to be needed by multiple departments. E. Parking should also be considered. F. In their current building, almost all of level 2 requires public interface. G. At appropriate times, it will be important to loop in IT, Facilities Manager, City Council, County Commissioners, Building Code Manager, Municipal Court and Presiding Judge, Community Relations Manager, etc. H. There will be a presentation to City Council toward the end of Phase 2. CYU lease ends this month. V. ADMINISTRATION A. Copy Rosylen and Susan on all emails. City of Yakima—Yakima Space Study—Kick-off Meeting Minutes—2023-02-14 279 AESC ARCHITECTS B. For the week of February 27th,ALSC will send a draft meeting schedule for interviews and tours based on the updated contacts list. IT and Maintenance will also be included. C. February 28th at 3:00 is a staff retreat, no interviews to be scheduled, but tours may be possible. If you have any additions or corrections to these minutes, please bring them to the attention of the editor within two weeks of the date of this meeting. Distribution: Bob Harrison City of Yakima Rosylen Oglesby City of Yakima Sara Watkins City of Yakima Joan Davenport City of Yakima Jennifer Ferrer-Santa Ines City of Yakima Ira Cavin City of Yakima Susan Knotts City of Yakima RH/KP/JK City of Yakima—Yakima Space Study—Kick-off Meeting Minutes—2023-02-14 al Yakima CityHall P HDTECTS Kickoff meeting: Tuesday, February 14th 10:00 am - 11 :00 am Introductions Review Project Schedule, Scope Review Guiding Principles Review Draft Questionnaires, Process Validate List of Individuals to be Interviewed Q&A/discussion, Action Items, Next Steps ASC ARCHITECTS Yakima Space Study I Proposed Meeting Schedule (Updated 2/17/23) Pre-Design Phase Conceptual Design Phase Kick-off Meeting: Tuesday 2/14, i 0:0Uaii i Meeting #1: Tuesday 4/1 3, 10:30am • Introductions • Review Guiding Principles • Review Project Scope, Phases, Workflow, Schedule, • Review Design Concept options Meeting Dates • Review Cost Projections • Review Guiding Principles • Q&A / discussion, Action Items, Next Steps • Review Draft Questionnaires, Process for gathering information Meeuiig #2: i uesoay 3/2, 10:30a1 • Validate current list of individuals to be interviewed • Review Refinements to Design Concepts • Q&A / discussion, Action Items, Next Steps • Review Cost Projection Refinements • Q&A / discussion, Action Items, Next Steps Week of February 27 (2-3 day effort) • Facility Tours, Systems Verification Meeting #3: Tuesday 6/6, 10:30ari, • Conduct Interviews • Select preferred Design Concept Scheme • Review Draft Conceptual Design Report Meeting #2 (Zoom' • Q&A / discussion, Action Items, Next Steps • Filter Questionnaire Results Meeting #4: Tuesday 6/27, 10:30am Meeting #3: Tuesday 3/21, 10:30am • Present Final Conceptual Design Report • Review Questionnaire Results and Existing Facility discoveries • Review Guiding Principles • Review Program, Space Diagrams • Q&A / discussion, Action Items, Next Steps Meeting #4: Tuesday 4/4, 10:30am • Review Draft Facility Program Report • Review Initial Cost Projections • Q&A / discussion, Action Items, Next Steps ALSO Architects I We bring our clients' stories to life. i-\LS C Yakima City Hall ARCHITECTS Guiding Principles Service First Efficient, friendly, interpersonal treatment Approachable Serve unique population needs of all citizens Catalyst Stimulate redevelopment, public use in Second Street vicinity Maximize Existing Assets Creative, effective re-use of existing spaces Embrace DEI Serve Staff needs of diversity, equity, inclusion '` 283 ARCHITECTS YAKIMA CITY HALL STAKEHOLDER QUESTIONNAIRE Dear Stakeholder, The ALSC Team is looking for feedback that will provide guidance for the design of the Yakima City Hall project.We are underway with the Pre-Design phase of work and seeking input from all project stakeholders. The input received will be processed and used to inform the Project Program, a document that will establish the project scope,quality level and budget. With approval of the program,the team will use that information to complete the Conceptual Design phase, expected to be complete by mid-2023. As part of the planning process, a set of Guiding Principles will be developed.These ideas will be used as a framework to guide the team throughout the project and ultimately be used as a method of measuring whether the finished project is a success.A draft version of the Guiding Principles is listed below,the finished design should embody these objectives. Service First Efficient, friendly, interpersonal treatment Approachable Serve unique population needs of all citizens Catalyst Stimulate redevelopment, public use in Second Street vicinity Maximize Existing Assets Creative, effective re-use of existing spaces Embrace DEI Serve Staff needs of diversity, equity, inclusion Name of Stakeholder: Date: Representing: 1 -STAKEHOLDER QUESTIONNAIRE Q 284 A LSC✓ ARCHITECTS QUEST(: How many staff are currently in your department? How much growth do you anticipate in the next five years? What positions would be added? QUESTION How many enclosed offices are required for your department?Are any of them shared? How many open workstations are needed? If growth is anticipated in the next five years, will the new positions need offices or open workstations? QUESTION 3: Considering your current space and looking towards the future,what works well now?what would you change? () UFRT What support facilities are required for your space? (i.e. conference room, storage area, work room) Can any of these be shared with other departments? Conference Room: To seat how many people? What type of display? Storage Area: What will be stored? How much? Work Room: What should be included? Copier? Layout space? Staff Break Area: For how many people? Other? 2-STAKEHOLDER QUESTIONNAIRE /. 285 A LSD. r ARCHITECTS QUESTION 5: Please list required adjacencies to other departments/areas: QUESTIOP" Does your department require public interface?waiting area? If so, how many people should it accommodate?Also, can it be shared with other departments? QUESTION 7: Please list any special utility requirements: • Heating/Cooling • Ventilation/Exhaust (any equipment requiring separate vent, exhaust) • Plumbing (sink, drinking fountain, etc) • Electrical Service (floor outlets, dimming lights, etc) • Special Lighting • Audio/Visual (projectors, television) • Communications (intercom, internet) • Special Acoustics (privacy issues) • Wall Display (markerboard, tackboard, etc) • How many printers do you anticipate? QUESTION 8: Please list required room finishes: • Floor (carpet/linoleum/concrete, etc.) • Ceiling (lay-in acoustical panels, gyp soffits, etc.) • Walls (vinyl wallcovering, washable paint, etc.) QUESTION 9: Please describe any specific security requirements for your space (locked cabinets, doors, room privacy, security equipment needs) 3-STAKEHOLDER QUESTIONNAIRE ,L � 286 ALSC ARCHITECTS QUESTION 10. Please share any other comments regarding your space Thank you! 4-STAKEHOLDER QUESTIONNAIRE 0 O 287 A LSC.:0, ms_.--- ARCHITECTS YAKIMA CITY HALL BUILDING QUESTIONNAIRE The ALSC Team is looking for feedback that will provide guidance for the design of the Yakima City Hall project.We are underway with the Pre-Design phase of work and seeking input on the condition of your existing facilities. Our mechanical and electrical engineers will be visiting the buildings as well, information provided will help guide them. Name: Date: E-mail/Phone Number: 1 -STAKEHOLDER QUESTIONNAIRE 01° � ` 288 ' ALSC ARCHITECTS Building Name/Address: QUESTION Rate the building's mechanical system operational efficiency: Excellent _Good _ Fair _ Poor _Unacceptable Please explain if rating is less than fair: QUESTION 2: Rate the building's energy usage: High _Average _ Low Please explain if higher than average: QUESTION 3: Please identify perceived deficiencies in the building: Poor Temperature Control _ Inadequate Ventilation High Maintenance Repair _ Frequent Overload Breakers Inadequate Plumbing System Access _ Inadequate Landscape Irrigation Poor Water Flow _ Inadequate HVAC Service Access Repair Parts Hard to Find _ Inadequate Water Shut-offs QUEb I ILAN 4: Rate the present system's ability to meet thermal comfort needs: Excellent _Good _ Fair _ Poor _ Unacceptable Please explain if rating is less than fair: 2-STAKEHOLDER QUESTIONNAIRE evoi % 289 ALSC ARCHITECTS QUESTION 5:What envelope deficiencies exist? (i.e. roof leaks, windows in need of repair) QUESTION Please list any other concerns with uilding maintenance/repair: Thank you! 3-STAKEHOLDER QUESTIONNAIRE 290 CITY OF Yakim a 2023 ORGANIZATIONAL CHART CITY OF YAKIMA CONSTITUENTS CITY COUNCIL CITY MANAGER Departments City Administration Community Development Human Resources Police MM. Municipal Court Airport Public Works 48-City of Yakima/2023-2024 Adopted Budget 291 CITY ADMINISTRATION Organizational Chart as of January 1,2023 R. HARRISON City Manager 45.00 Full Time Equivalents(FTE's) C. PRICE Assistant to the City R.OGLESBY Manager Assistant City Manager l - J.CARNEY VACANT S.CLAAR-TEE R. BEEHLER Information Economic Dee. City Clerk — Communications& Technology Manager Services Manager Public Affairs Director INFORMATION ONDS&ECONOMIC RECORDS COMMUNITY TECHNOLOGY DEVELOPMENT DIVISION RELATIONS 23.00 F 1 6.00 FTE's 4.00 FTE's 5.00 FTE's Operate Centralized Community&Economic City Council Clerk' Marketing Computer&Data Development \genda Preparation and Media Relations Communications Systems Block Grant Program Council Minutes' Community Outreach Analyze,Design, HOME Program Transcription' CommunicationsTraining Program&Implement Central Records State&Federal New Depository Legislative Liaison' Computer Software Voter Registration Applications Systems Public/Customer Service Administration Maintain&Enhance Inquiry Yakima Public Affairs Existing Application Citywide Records Channel(Y-PAC) Systems Management Yakima Community Hardware and S. RUIZ Pension Television(YCTV) Equipment Grant Writer Telecommunications Mapping and GIS Cable TV Franchises C.UPTON C.ROBIN General Manager Executive Director Convention&Event Capitol Theatre Liaison Center Liaison •All Legislative functions are directly overseen by the City Manager. 50-City of Yakima/2023-Z024 Adopted Budget 292 COMMUNITY DEVELOPMENT Organizational Chart as of January 1,2023 J. DAVENPORT Director of Community Development 23.00 Full Time Equivalents(FTE's) R. IBARRA Community Development Administrative Assistant G.DENMAN J.CALHOUN Code Administration Planning Manager Manager CODE PLANNING ADMINISTRATION DIVISION 16.00 FTE's 4.00 FTE's State and Local Building Annexation Code Enforcement Zoning Animal Control Subdivision Construction Plan night-of-Nay Vacations Review SEPA Code Compliance Comprehensive Plan Business/Regulatory FEMA Licenses Special Events Graffiti Shoreline Master Program 180-City of Yakima/2023-2024 Adopted Budget 293 HUMAN RESOURCES Organizational Chart as of January 1,2023 C. MENDOZA Director of Human Resources 9.50 Full Time Equivalents(FTE's) CIVIL SERVICE COMMISSION • VACANT VACANT D. KOREVAAR HRServices HRServices Civil Services Administrator Administrator Chief Examiner 3.0 FTE's 3.5 FTE's Records Maintenance Recruitment&Testing Collective Bargaining Employee Orientation Support Administration Charter,Police and Fire Workers'Compensation Civil Service Unemployment Benefits Health Insurance Plan Training Retirement System Personnel Investigations Unemployment Benefits Administrative Policies& ICMA Deferred Piu.edures Compensation Public Records FTA/DOT Random Safety Program Drug Testing 104-City of Yakima/2023-2024 Adopted Budget 294 POLICE Organizational Chart as of January 1,2023 M. MURRAY Police Chief 191.00 Full Time Equivalents(FTE's) E. DELGADO Administrative Assistant to the Police Chief J.SEELY S. BOYLE M. DAVIS J.MORA Police Captain Police Captain Correction Manager Police Services Manager PATROL CRIMINAL CORRECTIONS POLICE DIVISION INVESTIGATION SERVICES 109.00 FTE's 30.00 FTE's 19,00 FTE's 19.00 FTE's Proactive Patrol Investigations Prisoner Detention Support Services School Resource Officers Property Crimes Care and Custody of Records Management Traffic Enforcement& Special Assault Unit Prisoners Evidence&Property Investigation Major Crimes Transportation Management Crisis Response Team Gang Enforcement Court Security Public Disclosure (SWAT&Negotiators) Narcotics Task Force Home Monitoring Requests K9 Unit Forensics fail Administration Public Transit Patrol Facility Maintenance Community Service Fleet Management T. ADAMS C.JANIS Police Lieutenant — Police lieutenant INTERNAL INTERNAL AFFAIRS AFFAIRS 4.00 F rh•s 3.00 FTE's Training Unit Internal Investigations Field Training Quality Control Crime Analysts Policy and Procedure Budget Management Recruitment Grant Management Media Relations 194-City of Yakima J 2023-2024 Adopted Budget 295 LEGAL Organizational Chart as of January 1,2023 S. WATKINS City Attorney 19.50 Full Time Equivalents(FTE's) P. MARTINEZ Legal Department Office Supervisor CIVIL DIVISION Civil Assistants 2.50 FTE's B.HARGREAVES R. BLEEK B. FAUL VACANT Senior Assistant Senior Assistant Senior Assistant Assistant City Attorney City Attorney City Attorney City Attorney I I I I Clean City Program Civil Liability Employment&Personnel Public Works Codes Enforcement Civil Litigation Law including Contracting Codes Administration Damage Claims FLSA,WMWA,ADA, Public Bidding Nuisance Property Risk Management WLAD.&FMLA Parks&Recreation Civil Liability Litigation Discovery labor Unions Utilities Civil Litigation Insurance including l'ERC&ULI' Environmental Law Risk Management Insurance Programs Civil Service Ordinances&Contracts Public Records Act Public Records Act Commissions Ordinances&Contracts Ordinances&Contracts Public Records Act Civil Forfeitures Ordinances&Contracts PROSECUTION DIVISION C. MARTINEZ Senior Assistant City Attorney TRAFFIC&PROPERTY CHARGING UNIT FAMILY& CRIMES 1.50 FTE's COMMUNITY 4.00 FTE y Pre-Filing Diversion VIOLENCE 5• Community Diversion Program FTE's Infractions Officer Advice& Training CCRT Officer Advice& Officer Advice& Training Training 122-City of Yakima t 2023-2024 Adopted Budget 296 FINANCE Organizational Chart as of January 1,2023 J. SANTA-INES Director of Finance&Budget 33.00 Full Time Equivalents (FTE's) J.TIPPETT K. MILES Administrative Finance Department Assistant to Finance Analyst K. DOMIN E VACANT J.DEAN Financial Services City Purchasing Utility Customer Manager Manager Services Manager FINANCIAL PURCHASING UTILITY SERVICES DIVISION SERVICES 10.00 FTE's 3.00 FTE's 14.00 FTE's Accounting Procurement Water,Wastewater, Accounts Receivable Purchasing Law and Irrigation,Refuse& Cash Management Regulation Compliance Stormwater Grant Management Contract Administration Billing and Collection Collections Disposal of Account Services Accounts Payable Surplus Property Customer Relations Payroll Procurement Cards Meter Reading Budget Preparation I)isadvantaged Busine,— Field Services Budget Monitoring& Enterprise Analysis Prevailing Wage and Accounts Receivable Internal Sr External Insurance Assessment Billing and Collection Reporting Purchase Audits Financial Analysis Citywide Vendor List, I Financial Statements PARKING Internal Controls Debt Administration 1.00 FTE's Treasury Parking Enforcement 134-City of Yakima i 2023-2024 Adopted Budget 297 PUBLIC WORKS Organizational Chart as of January 1,2023 S. SCHAFER Director of Public Works 294.33 Full Time Equivalents(FTE's) D. NAVARETTE B. WALKER Public Works Safety&Training Office Assistant Coordinator I I K.WILKINSON L.CRUZ A. MAXEY K.JONES Parks&Recreation Acting Solid Waste& Transit Fleet&Facilities Manager Recycling Manager Manager Manager I I I I PARKS& SOLID TRANSIT EQUIPMENT RECREATION WASTE SERVICES RENTAL 26.38 FTE's 23.E10 FTE's 55.73 F I . 16.00 FTE's Irrigation,Development Refuse and Recycling Fred-route Bus System Equipment Rental &Maintenance Residential Collections ADA Eligibility and Replacement Research Grants Bin Collections Dial-a-Ride Environmental Fund Aquatic Programs Yard Waste Collections Dispatch Equipment Maintenance Pool Maintenance Special Hauls Equipment Servicing Shop Operation& Athletics Cart/Bin Delivery and Project Planning Maintenance Youth Programs Removal Grants and Projects Equipment Specifications Senior Center Operation Cart/Bin Maintenance Marketing/Programming Auto Parts Inventory Senior Programs Fall Leaf Program Vanpool Program Facility Maintenance Golf Course Operations Special Event Recycling Commute Trip Reduction Public Works Facility Cemetery Maintenance Contract Administration City Hall Burials Customer Relations HBCC&WFCC I I I I M.PRICE D. BROWN B. PRESTON STREETS& Wastewater/ Water/Irrigation City Engineer TRAFFIC Stormwater Manager Manager 33.00 FTE's I I I Street Maintenance WASTEWATER WATER/ ENGINEERING Street Sweeping DIVISION IRRIGATION DIVISION Construction&Repairs 71.20 FTE's DIVISION q FTE's Sidewalk/Curb Repair Snow and Ice Removal 37.00 FTE's Wastewater Treatment Contract Plans, Specifications,Estimates, Traffic Engineering Collection System Fire Suppression p Traffic Signals&Design Food Processing Water Supply, Inspection&Testing for Street Signs&Lighting Collection and Treatment Domestic Water, Municipal Projects Biosolids RecyclingContract Administration Street Marking &Distribution System Traffic Studies/Analysis Industrial Pre-treatment Operations,Maintenance State and Federal Grants Facilities Operations and Administration Application Processing Traffic Operations and Construction Water System Right-of-Way-Acquisition Improvements(CIP) Sturmwater Irrigation System Surface Drainage Operation and ADMINISTRATIVE IStormwater Collection Maintenance --. SUPPORT SVCS/ Irrigation System CLEAN CITY Improvement%(CIP) 14.00 I-1 E:'s 236-City of Yakima/2023-2024 Adopted Budget 298 City of Yakima Contacts Department Director Division Manager Email Phone City Manager Bob Harrison— Bob.Harrison@YakimaWA.Gov 509-575-6006 Office City Manager Rosylen Rosylen.Oglesby@YakimaWA.Gov 509-575-6008 Oglesby—Asst. City Mgr. Information John Carney John.Carney@YakimaWA.Gov 509-249-6804 Technology Serv. City Clerks Sonya Claar Sonya.Claartee@YakimaWA.Gov 509-575-6271 Tee Economic Dev. Rosylen Rosylen.Oglesby@YakimaWA.Gov 509-575-6008 ONDS Legal Civil Sara Watkins Sara.Watkins@YakimaWA.Gov 509-576-6307 Community Joan Davenport Joan Joan.Davenport@YakimaWA.Gov 509-576-6417 Development Davenport Codes Glenn Denman Glenn.Denman@YakimaWA.Gov 509-575-6268 Admin. Mgr. Planning Joseph Calhoun Joseph.Calhoun@YakimaWA.Gov 509-575-6042 Finance Jennifer Ferrer- Jennifer.Ferrer@YakimaWA.Gov 509-576-6644 Santa Ines Finance Kimberly Kimberly.Domine@YakimWA.Gov 509-576-6639 Domine Purchasing Vacant Utilities Services James Dean James.Dean@YakimaWA.Gov 509-576-6615 Human Connie Connie.Mendoza@YakimaWA.Gov 509-249-6868 Resources Mendoza Legal Civil Sara Watkins Sara.Watkins@YakimaWA.Gov 509-576-6307 Public Works Scott Schafer Scott.Schafer@YakimaWA.Gov 509-576-6411 Public Works Engineering Bill Preston Bill.Preston@YakimaWA.Gov 509-576-6754 Facilities Kerry Jones Kerry.Jones@YakimaWA.Gov Police Chief Murray Matt.Murray@YakimaWA.Gov 509-575-6211 Capitol Charlie Robin Charlie@CapitolTheatre.org 509-853-8000 Theatre Brian Palandri Brian@CaitolTheatre.org 509-853-8324 Space Study Committee Rosylen Oglesby, Asst. City Mgr. Rosylen.Oglesby@YakimaWA.Gov 509-575-6008 Ira Cavin Ira.Cavin@YakimaWA.Gov 509-576-6532 C: 509-728-6895 Joan Davenport, Community Development Director Joan.Davenport@YakimaWA.Gov 509-576-6417 Sara Watkins, City Attorney Sara.Watkins@YakimaWA.Gov 509-576-6307 Jennifer Ferrer-Santa Ines Jennifer.Ferrer@YakimaWA.Gov 509-576-6639 299 We bring our clients' to life. Project No.: 2022-040 Project Name: City of Yakima Space Study Subject: Meeting Minutes Department Interviews February 28—March 2,2023 By: Kim Phelps, Rustin Hall&Jodi Kittel Attendees Representing See attached sign-in sheets This report is not intended to provide a transcript of proceedings, but rather to record the general content of the discussion that took place. Action Item I. Communications&Public Affairs Randy Beehler A. Goals: Properly sized council chambers, maintain relationship with city manager, assistant city manager, city clerk, administrative staff. B. Currently, most of his staff works in a different building,which they have adapted to since 1998. Not critical to have his department staff in the same building. C. Most programming in his department utilizes the council chambers. 1. Chambers need to be sized to accommodate everyone. a. Currently seats 50-60;don't often have groups bigger than that. Occasionally 50 additional people,so plan on seating for 100. 2. Biggest headache is limited space/limited production value in current chambers. C. Technology for hybrid meetings needed. D. Existing building has been pretty adaptable; been in it since 1998. Rustin L.Hall,AIA Ken J.Murphy,AIA,LEED AP Indy S.Dehal,AIA Troy H.Bishop Kim A.Phelps,AIA 300 AESC ARCHITECTS 1. Bullpen area has worked well—needs 4 open stations. Interaction with public is primarily for interviews. 2. Studios and edit bays are used to produce video. Produces government and public access television. Community access may eventually go away. E. The biggest challenge is council chambers. 1. Council chambers are used by the community for other public meetings as well as committee meetings. F. Likes the Redmond City Council Chambers. 1. Randy will send council chambers examples that resonate with him. G. Existing chambers seem intimidating to the general public. 1. It is not an "us"and "them" in Yakima. 2. Raised dais,theater style audience seating or all on the same floor level changes the feel of the room. H. Daylight not ideal in council chambers. 1. Daylight needs to be able to be controlled. Current storage room is±25'x20'. Equipment is shrinking over time, so this size is still adequate. J. Wayfinding to chambers is important for the public. 1. Easy, close access for security. K. This department interacts a lot with the City Clerk. L. Existing office size is 15'x15', but it doesn't need to be that large. II. Capitol Theatre Charlie Robin, Carol West, Cat McMillen, Meghan Darragh A. Offices need to be close to the theatre. 1. Walkability is important. Their office is currently two blocks away. City of Yakima—Space Study—Department Interviews 2 301 AESC ARCHITECTS B. Currently leasing their space. 1. City wants to house in one of their facilities instead. C. Capitol Theatre is not a division of the City of Yakima. 1. Have an agreement with the city. 2. Only resource allocation from the city would be the office space. 3. Does not need to be directly connected to any other city departments. Separation is OK. 4. Approach location of offices as if they are a tenant of the city. D. Security is important. E. Space should be accessible. F. Windows to offices is important. G. Team is very collaborative in what they do.A central area to meet is important. 1. Could be an enclosed conference room capable of seating 12 for executive committee meetings. Should not be shared with other departments. 2. If the central meeting space is open,they would also need access to a conference room. This would preferably have hybrid meeting capabilities and could be shared with other departments in the City. H. Charlie needs enclosed office with door, and space for a couch. 1. Finance, Development Services, and Patron Services also need enclosed offices. But if the number of offices is limited, priority would be for the CEO,then Finance,then Development Services,then Patron Services. Finance sometimes meets with auditor, currently has small table in her office (four people)which is convenient but not necessary. They could use a small conference room instead. J. Don't need a separate entrance from other city departments, off of a central lobby is fine. K. Space needs to feel inviting and lively, not institutional. Casual and City of Yakima—Space Study—Department Interviews 3 302 AESC ARCHITECTS welcoming for patrons, renters, board members. L. Typically print to a copier,which needs to be centrally located. M. Would like a sink and access to water.A break room with refrigerator could be shared with other departments. O. Alliant.net is their current local network provider.They will be touring their existing space to assess needs for their upcoming move. P. Current office lease ends August 1st. May temporarily go to the Eighth Street house. III. City Manager/City Clerks Bob Harrison, Cally Price, Sonya Claar Tee, Brandy Bradford A. City Clerk 1. Would like offices to be closer together. 2. Need to be near council chambers. 3. Need to be near City Manager's offices. a. The City Clerk works closely with the City Manager. b. Clerks provide backup for the City Manager's Assistant. 4. Work with public regarding public records requests and damage claims, pensions, and lawsuits. a. Number of visitors just depends on the day, generally 5-20. Often is busier around city council meeting times. b. There are a few drop-ins that need a space to sit; people looking through public records, for example. 5. Would be nice to have civil legal closer, but not a requirement. They are not close to each other now. 6. Some collaboration amongst staff, but mostly individual offices; locked and secure. a. Offices need to be able to see front counter. 7. Need seating for elderly visitors a. Privacy issues, pension review, HIPPA. 8. City Clerk takes in all mail. a. Everyone accesses, so can get into the space,which is sometimes a concern. If possible this should be moved to City of Yakima—Space Study—Department Interviews 4 303 AESC ARCHITECTS outside the secure area,with 3 to 4 rooms for 5 people. 9. Feel like there are too many breakrooms in the building. Rather than each department having its own small area,they could be consolidated and shared. 10. One central customer service center at the entry desired. a. Right now the clerks field all general office calls and often help direct people that approach their window in the lobby. Ideally this would be done by someone else that was centrally located. 11. Office size: a. Sonya—table for four currently. b. Brandy—table for two currently. c. Existing desks are large. 12. Once a month there is a ten-person meeting, shared conference room works,shared with Human Resources. Staff meetings have 14 people. 13. Storage: need central records storage for all departments. Some files they keep forever per state retention guidelines. Needs to be secure with limited access, humidity controlled, and safe from flooding. B. Council Chambers 1. Safety is important. a. Need an "escape"door for council members near the dais. 2. Current space is too small, needs to seat about 100 plus council and 2-10 staff presenters. 3. Like the Spokane Council Chambers. 4. Where should interpreter be located? a. Right now they tend to be in the lobby when there is more than one person that needs them, but that is easily heard within the chambers and can be a distraction. 5. Tiered chambers vs.flat. a. Want to be able to use space for other things(multi- purpose). 6. Will likely need to move chambers to Bank of America building,the structure of the City Hall limits expansion of the current space. a. Chambers are used by outside organizations. 7. Need an office and a small meeting room (six people)for council (shared). City of Yakima—Space Study—Department Interviews 5 304 AESC ARCHITECTS 8. Council needs a conference room for executive session; adjacent to chambers (also used for committee meetings). a. A small kitchenette should also be located next to Council Chambers. Enough space fora sink and storage of drinks, etc. 9. There is also a control room adjacent to Council Chambers. C. City Manager 1. Cally's (city manager's assistant) office is next to Bob's(city manager),which works well (gatekeeper). She also is within earshot of Rosylen (assistant city manager).2 new positions report to Rosylen. 2. City Council members also depend on Cally and their office/conference room should be near her space. D. Current phone system is antiquated. 1. Use cell phones to minimize hard line system? 2. Some don't need voice mail. Perhaps a small hybrid system could be used. E. TVs in offices with cable so they can stream news if needed for City Manager, City Clerk. F. Would like to move IT out of City Hall basement. G. County may want to lease space (basement offices)? H. Want to try to create multiple activity centers in downtown, in the area next to city hall. Lots of pedestrian activity on 2nd Ave. Potential to close 2nd from MLK to the south to develop a plaza between city hall and county building. 1. City/county owns from 3rd to railroad tracks. 2. 4th Ave. mall is empty. 3. Downtown Summer Nights activities 4. Activate plaza by Capitol Theater 5. Create a sense of place. Outdoor screen,games, involve restaurants, fountains (like Kansas City), food trucks, breweries. Library expansion possible in the future.Would expand to the west. City of Yakima—Space Study—Department Interviews 6 305 AESC ARCHITECTS J. Potential for low-income housing behind Bank of America. K. CYU lease ended today(2/27). 1. Will need some space allocated for teaching CPR, etc. L. Parking on site now is adequate.There is also parking available to staff behind the church across the street, but fewer people use that since the city acquired the Bank of America building and parking lot. IV. City Council A. Council Chambers: 1. Room needs to be larger. Horseshoe needs to be larger. Need larger space for audience. a. Current room too long/narrow; needs to be wider. More square than long would be good. 2. Need A/V technology upgrade. a. Provide chargers in horseshoe. 3. A report was done by the Community Integration Committee that included recommendations for what could be done to make the Council Chambers more welcoming for the audience. Will forward to ALSC. 4. Safety at horseshoe is important for people at the meeting. 5. Chambers needs to be a multi-purpose space. a. Leaning toward tiered theatre audience, but that limits multi-use capability. Raised dais may be better solution. Being able to view the audience is important. 6. Executive committee conference room. a. Video/media capability needed. 7. Currently have one office with table and computer. Would be nice to have two. a. More important for this office to be closer to Cally's office than the council chambers. 8. Need locking storage for council members. V. YAMA(Yakima Music en Accion) Stephanie Hsu,Alex Pualani A. YAMA is an after-school music(orchestra) and leadership program: 3rd— City of Yakima—Space Study—Department Interviews 7 306 AESC ARCHITECTS 12th grades. 1. Pre-pandemic: 120+students. Have 80 students now,which should be considered a minimum. Maximum of 150 students. 2. Currently utilize Garfield Elementary,which is not big enough. 3. Need space for performance/audience. B. Rehearsal spaces 1. Need two large rehearsal spaces for large gatherings. 30-40 students. One large enough for a concert. Projection screens. 2. Need one medium rehearsal space.20-30 students. 3. Acoustics important. 4. Ceiling height—10-12 ft minimum.ALSC typically sees these types of spaces with 16—18 ft ceilings. 5. Prefer to have daylight. 6. Needs to feel welcoming. 7. Don't want to hide students. 8. Practice rooms a. Ten practice rooms desired. Carpet flooring. Two practice rooms for a larger group(up to 13 people).The rest for smaller groups(3 to 6 students). Include space for instruments, stands and chairs. C. Administration—Six people right now. 1. Three or four offices with doors(1-2 small,2 larger). a. Larger offices—multiple desks and small table. Co- working. b. Grants, fundraising, etc. 3. Main open space with table, monitors and printers. 4. Some people work from home part time. 5. Up to three private workstations. 6. Natural light is important. 7. Welcome desk near entry with waiting area. 8. Need work room with copier. E. Storage 1. Store all instruments on site. a. Needs to be temperature regulated. b. Needs to be lockable, accessed by students.Access separate from rehearsal spaces. City of Yakima—Space Study—Department Interviews 8 307 AESC ARCHITECTS c. 20+cellists. 90+ other instruments (120+ instruments) d. Currently have 4 chair racks (high stacking),2 stands racks and 60 travel stands that they store. e. Closet for cleaning supplies, other supplies easily accessible to students,too. F. Physical music library 1. Three large filing cabinets in admin space, but not too far from practice space. 2. Space to spread music out. 3. Lounging area desired. G. Support Space 1. Bathrooms,small kitchen (could be shared). a. A couple gender neutral bathrooms.All gender neutral would be ideal. b. Currently four toilet stalls total—not enough. 2. Small Kitchen a. Students have snack between rehearsals. b. 15-30 students. 3. Outdoor space would be incredible. Provide connection with students and the public, views in. a. Roof space? H. Instrument repair 1. Teach students how to repair;take care of instruments. Projection 1. Projector and screen in one large rehearsal space.And another space if possible. 2. Internet capability J. Hours of Operation 1. 8:00 am to 9:00 am start to 6:30 pm—7:00 pm end. 2. Occasional weekends. 3. 24-hour access is desired. 4. Ability to do private lessons at practice rooms. 5. 3:00-3:45 pm and 5:00—6:15 pm there is lots of activity;traffic; student drop-off, etc. City of Yakima—Space Study—Department Interviews 9 308 AESC ARCHITECTS a. Need parent waiting area.Want parents to feel welcome. b. Issue key cards to everyone? c. Volunteers access space as well. d. Security is a concern. 6. Pull-up drop-off area would be used. a. Pick-up: parents come into the facility to get their student, for security purposes. b. Need 10 to 15 parking stalls. K. Welcome/check-in area, near entrance to space. 1. With 24-hour access, may need direct street access. 2. Ideally would have auditorium with 200 to 300 seats for performance in front of an audience. 2. Don't want visitors and families to feel under surveillance. a. Many immigrant participants L. Currently have no affiliation with city. 1. Bob has talked about forming a non-profit for the arts. VI. Community Development,Codes,and Planning Joan Davenport,Joseph Calhoun, Glenn Denman, Rosalinda Ibarra A. Planning and codes share front counter, also take in items for engineering. B. Like to be up front and transparent. C. Money is taken upstairs. 1. If taken at one spot for entire city,they feel this is not efficient, and could be confusing. D. Permit and land use shares same software. E. Currently four stations at front counter. 1. Want to maintain current level of service. 2. (2) printers of adequate size for permits at the front counter. 3. Would like the ability to show monitor/screen at front counter. Currently not enough room to rotate for customer viewing. 4. Would like the ability to roll out plans at the front counter, or at small seating area (see item below). 3'x 4'. City of Yakima—Space Study—Department Interviews 10 309 AESC ARCHITECTS F. Need space for larger printer. 1. Easy access for permit tech, proximity to printer is needed. G. Need small cubicle area with tables (2 or 3)to be able to lay out plans for mini meetings. 1. Projects are private until submitted officially. H. Kiosk for customers to apply for business license. Moving to electronic submittals. 1. Electronic plan review, but not likely that all will be electronic. J. Common files room 1. Currently have high capacity movable/sliding storage. K. Share common kitchen and printing/work room(second floor shared). 1. Need two copy/printer rooms. L. Need to be close to engineering division. 1. Work continually with them. 2. Engineering has a counter, but not used much. 3. Would still receive/take in engineering items. M. Location in building-Wouldn't want to be higher than level 2. 1. Level 2 is good,just needs complete re-design. N. Offices 1. Planning has three staff;will be hiring two or three additional. 2. All enclosed offices, or five private offices. One open workstation. O. Codes 1. Building inspectors: 3 share an office. Could be cubicles. 2. Code compliance officers—currently have 7 a. Do lots of printing. Could use common printer. b. Open workstations are OK. 3. Permit project coordinator: a. Needs separate office. b. Big tables for large plans. City of Yakima—Space Study—Department Interviews 11 310 AESC ARCHITECTS c. Two big monitors needed. P. Community Development Director, Joan, needs an office. Q. Conference rooms—one large and one small with Zoom capability. R. Shared kitchenette/break room area needed. S. Storage 1. File room: Rolls of plans (maybe 200 at a time)and index. 2. Bankers boxes and rolls of plans in basement. 3. Planning Manager,Joseph, has six or seven file cabinets, legacy files. 4. Planning has files on 4th floor. 5. Plan storage—needs climate, humidity control. Don't have anything now. Leaks have occurred in the past. Consider CYU training in basement. T. Planning 1. Lots of committees(five to seven commissioners). Possibly meet some place other than council chambers in the future. (mini- chambers?) a. Number of people varies depending on the topic. 15-25 people total. b. Public meetings, bid openings, etc. 2. Y-PAC (Channel 194) friendly. U. Animal control moved to the police department. Dog licenses will now be paid at the permit counter. V. Economic Development and Neighborhood Development should be in close proximity to Community Development. VII. Finance, Purchasing, Utilities Services Kimberly Domine, Christina Payer,James Dean A. Finance and purchasing interact via email. OK to be separate from each other. City of Yakima—Space Study—Department Interviews 12 311 AESC ARCHITECTS B. Purchasing 1. Spread out on level 2,which is OK if it needs to stay that way. a. Would like to bring offices together in one row. 2. Need improved storage room. Now: shelves behind accordion door. 3. Getting a part-time purchaser, but don't know where they will be housed. a. At Public Works? b. At City Hall? c. Part time at both? 4. Work with Engineering coordination on small works. Share conference room with code enforcement. 5. Hiring a new purchasing manager. a. Currently have an empty office in their area. C. Finance 1. Space is ideal as it is now. 2. No public interaction. Other departments are"customers". 3. Currently in secured area. 4. All currently in office, except two. a. Two are in open workstations-they service front counter, service city departments 5. Constantly use conference room. D. Departments can use shared conference room. E. Utilities services: 1. Counter is inefficient. a. Extend out a couple feet to give room at workstation behind. b. Provide divider partitions at counter(like a bank)for acoustical control. c. Need place for central printer near counter. 2. Counter usage varies. Can sometimes be busy all day.Typically busy at the beginning/end of the month. Sometimes up to 6 people in line waiting. 3. Current cubicles not conducive to working. a. Phone calls—hard to hear and understand. b. Maybe taller cubicles for acoustical control? City of Yakima—Space Study—Department Interviews 13 312 AESC ARCHITECTS 3. 1st floor location works for public interaction. 4. Don't need direct connection/adjacency to finance. OK to walk. 5. Safe in utilities services: a. Camera needed at safe. 6. Could possible be located in east end of BOA Building on ground floor. F. Purchasing/Finance Storage 1. Currently have storage in basement. 2. Slowly getting away from paper; hold current paper for six-plus years,then shred.Will never be entirely paperless. 3. No temperature/humidity control requirements. 4. Purchasing: a. Needs small storage room in their area. G. Public restrooms are always a mess. a. More staff only toilet rooms are needed. b. Homeless people use public restrooms. VIII. Legal Department Sara Watkins, Patricia Martinez, Cynthia Martinez A. Prosecutor division runs in units. B. In general,there is not enough space. C. Conference room not big enough and is an odd configuration. D. 22 staff total right now. E. Interview rooms(Family Violence Unit). 1. Need a couple of small conference rooms. Capacity of 6 people. F. Domestic Violence Center—provide services all in one space would be ideal. 1. House all in one place: a. Officers b. Prosecutor and support c. Victim advocates City of Yakima—Space Study—Department Interviews 14 313 AESC ARCHITECTS 2. Make people feel safe; safe place to talk. 3. Separate waiting?Currently wait in lobby, police talk to victim in the lobby. Needs to be more private. G. Two offices short of need. H. Kitchen is currently in hallway.Would like a break room. Not enough conference rooms. J. Should civil division move out to City Hall? 1. Five or six attorneys plus three or four staff. 2. All attorneys need a private office. 3. Prefer to stay all together. K. Prosecution unit needs to stay in this building. L. When court is in session, parking lot and lot across the street is full. M. Could use more toilet rooms. 1. People come from downstairs to use level 2 restrooms. N. Need to keep badge access to space for security. IX. Municipal Courts Jodi Stephens A. Ergonomics up front is a big concern. 1. 90-degree turn to face customer. 2. No ADA counter. B. New person will have to sit at front counter for now, because there is not enough space. C. Break room is needed. D. New chairs and desks desired. E. First jury room holds up to 36 people. City of Yakima—Space Study—Department Interviews 15 314 AESC ARCHITECTS F. Second jury room needed. 1. Table with six jurors—used for deliberation. 2. Currently(sometimes) use space across the street. 3. Use current office space,which requires removal of furniture. 4. Can't be located in police or prosecution areas. 5. Storage room upstairs could be used as second jury room. a. Neutral space. b. Close to restroom and elevator. G. Panic alarms—very delayed in courtrooms. 1. Takes minutes to be received at the police department. Should be received immediately. 2. Panic button should be within arm's reach, not behind monitor or other obstructions. H. Long term storage is across the street at Annex. 1. Not optimal, climate control is important. Jodi's office needs sound proofing. Can hear TV in gym adjacent to her space. X. Public Works, Engineering, Facilities Scott Schafer, Bill Preston, Kerry Jones A. Engineering: 1. Like idea of being next to planning. Often goes down to talk to city manager,finance, etc. 2. Need space for storage of paper. a. Currently storage is located on 3rd floor. 3. Have extra space in the department right now. 4. Assistant is in other corner of the building. 5. Purchasing and engineering work together often. 6. Engineering can help ONDS—some similar work. 7. ONDS has a lot of equipment,tools,trucks, etc. B. Public Works: 1. Building is early 80's construction. 2. Fairly cramped on space. City of Yakima—Space Study—Department Interviews 16 315 AESC ARCHITECTS a. Transit moving out in two years,so that will free up some space. 3. Will need space to accommodate upcoming alternative fuels: Electric, hydrogen. a. Will make change once required—prefer hydrogen. b. Electrical grid can't handle electric. c. Less infrastructure for hydrogen. 4. Satellite location out west to store equipment, etc.? 5. Transit, police looking at possible location on west side,too—could be combined. C. City fleet vehicle parking at City Hall. 1. Currently no security or protected parking. 2. No secure place to park personal vehicles when taking city vehicle on trip. D. All complexes utilize natural gas. 1. Clean Building Act coming up. 2. Current building 80,000 sf—required to comply by 2028. E. Security 1. Front desk—would like bullet-proof glass. 2. Working on installing more cameras, lighting. 3. There has been multiple break-ins. F. No fire suppression system at the public works building or at City Hall. G. Shop is at max capacity. How will EV and/or hydrogen impact that?Will eventually become an issue. XI. Police Department Matt Murray A. Investigative area: 1. Space is very open now. Rows of open workstations. a. Can utilize this area as needed in planning future. B. Annex building is a fire hazard. City of Yakima—Space Study—Department Interviews 17 316 AESC ARCHITECTS C. Storage 1. PD storage is upstairs City Hall. Need better storage solution. 2. Cars brought in and need to be held fora period of time. D. Training Center 1. Required to do two trainings a month. a. 60 to 70 people. b. Acoustics important. E. West side facility—potentially in the future 1. Buy existing building?Church? Needs to be non-descript and private. a. Could work as separate space needed for child victim interviews. 2. Substation west of 40th—ideal location. a. Could be shared with Public Works, but special victims' unit would need separate entry. F. Some PD teams could move to City Hall or old Bank of America building. G. Legal department—five trials a year—second jury room is not a priority. G. A lot of room upstairs not being used, near EOC. H. Analysts could move downstairs—would need to be quiet. Traffic Division: 1. Four detectives and two DUI officers. 2. Could move to ONDS? J. SWAT: 1. In building on Fruitvale. K. Overall, in good shape. L. Existing B of A building 1. Open to storage in the basement 1. Training in basement? 2. Conference rooms? Never have enough. City of Yakima—Space Study—Department Interviews 18 317 AESC ARCHITECTS III. Human Resources Connie Mendoza A. Need a little more space. B. Not all staff has been located in City Hall. C. Training/testing space needed;shared is OK. D. Conference room; shared is OK.. E. Confidential, private space is needed. F. Don't mind tight space,just need more of it. G. Some offices are too small. 1. Typically meet with one or two people in office. H. Close proximity to labor attorney would be nice—2nd floor law and justice. Payroll works closely with HR and would like to be located near them. a. Also a lot of interaction with the City Manager's office, but don't need to be nearby. J. Locked files—only accessed by HR. K. Do have walk-ins/public that they need to serve. L. Kiosk located outside of the secure area for unemployment searches, etc. M. Waiting area needed for±four people,which can be shared. N. Shared break room is OK. 1. One per floor would be good. 2. Multiple refrigerators, microwaves needed. O. HR storage is in basement currently. 1. Cleaning out now, may not need that room in the future. City of Yakima—Space Study—Department Interviews 19 318 AESC ARCHITECTS 2. Currently have rolling storage within their area. a. Access frequently;would keep this area. b. It would be nice to have all of their stored materials in their area. P. Need access to multiple conference rooms in the building, for negotiating in particular. It would be ok for them to be on adjacent floors. Q. Need to have secure access into employee area. R. Ability to lockdown entry/exit points is important. S. Connie would like table for three to four people to meet in her office. City of Yakima—Space Study—Department Interviews 20 319 AESC ARCHITECTS Subject: IT Services Department Interview March 9,2023 By: Kim Phelps, Jodi Kittel Attendees: John Carney City of Yakima, IT Services Mike Robles City of Yakima, IT Services Stephen Yu City of Yakima, IT Services Randy Bonds Jr. City of Yakima, IT Services Kim Phelps ALSC Architects Jodi Kittel ALSC Architects I. IT Services A. Server can be on separate floor from IT Services. B. IT groups need to be on the same floor,within close proximity. Three groups of open cubicles. Need to be separated from each other for sound. C. Used to have IT at Public Safety building. 1. Security is a huge deal. 2. Secondary server room is located there. D. Garage bay 1. Currently have one bay in city hall building. Possibly use existing B of A drive-thru as garage? 2. One bay works most of the time with adequate space to store equipment. a. Needs to be secure. E. Server room 1. Unimpeded access from a hallway is desired. 2. Not optimal to have server in separate building but could be okay. 3. Needs to be secure. 4. May be cost prohibit to relocate existing main server room. 5. Current location is susceptible to flooding, pipe leaks, etc. a. Server room is elevated 12 to 15"above rest of basement. City of Yakima—Space Study—Department Interviews 21 320 AESC ARCHITECTS b. Wiring is below raised floor on top of concrete slab. 6. If kept in basement, consider re-routing all wiring above. 7. If kept in basement, current location is good; not worth moving. 8. If moved, an outside wall makes most sense. No windows. 9. Cooling and backup cooling system needed. F. John works closely with three supervisors and an admin assistant. 1. Supervisors need to be close to their group of staff. G. Front counter area/help desk: 1. Mostly works now; larger waiting area is needed. H. Enclosed offices 1. John—has table in his office and it has become valuable. 2. Currently use conference room; if shared, may need more tables in offices. 3. Supervisors need to be in enclosed offices. Mike—usually one or two people visit. Stephen—has an equipment cart now, and doesn't need a separate meeting table. 4. Sound dampening needed at offices. Workstations (open) 1. Size—Randy's area is good (networking). 2. Stephen's area is too small. a. Phones, equipment,switches, network equipment are stacked up. b. A little bigger than developers'area. 3. Current cubicles are u-shaped, 9'x9'. New cubicles will need to be this size. City of Yakima—Space Study—Department Interviews 22 321 AESC ARCHITECTS Subject: Assistant City Manager Interview with Rosylen Oglesby March 13, 2023 By: Kim Phelps, Jodi Kittel Attendees: Rosylen Oglesby Assistant City Manager, City of Yakima Kim Phelps ALSC Architects Jodi Kittel ALSC Architects A. It was agreed that there should be standard sizes for offices across departments. 1. A manager's office should be large enough for a desk and small table and that offices other than managers typically just need a desk. B. ALSC will provide diagrams of different office and workstation sizes/furniture layouts for the committee to review. C. Rosylen thinks her office is too large at 225 sf. D. It had been discussed previously that the City Manager's office would move to the old Bank of America building, along with Council Chambers, Clerks, Community Development, Economic Development(including ONDS), and Engineering. E. The City has another property on Race Street that will house the shop functions currently housed at the ONDS house,so they do not need to have space at the City Hall or Bank of America Building. Only the ONDS administration (4 people)will move downtown. One manager in enclosed office,while the other three could be open workstations. F. The Economic Development Manager should have an office,the grants writer can have an open workstation. G. Locating the council chamber at the east side of the Bank of America building,with dais in front of the windows,will be explored. 1. A separate room for committee meetings (recorded) is desired. They currently use the council chambers. City of Yakima—Space Study—Department Interviews 23 322 AESC ARCHITECTS H. In previous discussions Finance, IT, and potentially HR would stay in the old City Hall. 1. It is a priority to move the IT department out of the basement. 2. Training and Break areas could go in the basement(for either building). 3. The city would like to explore the option of the 3rd and 4th floors being used by the arts community(YAMA in particular), perhaps even including use of the roof.ALSC will first explore what space on those floors might be needed for city departments. I. Although it is understood that Capitol Theater does not want to move its offices into the ONDS building,their program will be compared to the space available at that location to see if it would fit. Other locations at the City Hall or old Bank of America building will also be explored. If the ONDS building cannot be utilized, it will likely be released from city inventory. If you have any additions or corrections to these minutes, please bring them to the attention of the editor within two weeks of the date of this meeting. Distribution: Bob Harrison City of Yakima Rosylen Oglesby City of Yakima Sara Watkins City of Yakima Joan Davenport City of Yakima Jennifer Ferrer-Santa Ines City of Yakima Ira Cavin City of Yakima Susan Knotts City of Yakima RH/KP/J K City of Yakima—Space Study—Department Interviews 24 ALSC ARCHITECTS City of Yakima Guiding Principles SERVICE FIRST Efficient, friendly, interpersonal treatment APPROACHABLE Serve unique population needs of all citizens CATALYST Stimulate redevelopment, public use in Second Street MAXIMIZE EXISTING ASSETS vicinity EMBRACE DEI Creative, effective re-use of existing spaces Serve Staff needs of diversity, equity, inclusion of Y% 1. RPOgpTED 6 ALSC ARCHITECTS Yakima Space Study I Proposed Meeting Schedule Updated 3-20-207 Pre-Design Phase Conceptual Design Phase Kick-off Meeting: Tuesday 2/14, 10:00am Meeting #1: Tuesday 4/18, 10:30am • Introductions • Review Guiding Principles • Review Project Scope, Phases, Workflow, Schedule, • Review Design Concept options Meeting Dates • Review Cost Projections • Review Guiding Principles • Q&A/ discussion, Action Items, Next Steps • Review Draft Questionnaires, Process for gathering information Meeting #2: Tuesday 5/2, 10:30am • Validate current list of individuals to be interviewed • Review Refinements to Design Concepts • Q&A/ discussion, Action Items, Next Steps • Review Cost Projection Refinements • Q&A/ discussion, Action Items, Next Steps Week of February 27 (2-3 day effort) • Facility Tours, Systems Verification Meeting #3: Tuesday 6/6, 10:30am • Conduct Interviews • Select preferred Design Concept Scheme • Review Draft Conceptual Design Report Meeting #2: Tuesday, 3/21. 10:30am • Q&A/ discussion, Action Items, Next Steps • Review Guiding Principles • Review Questionnaire Results and Existing Facility Meeting #4: Tuesday 6/27, 10:30am discoveries • Present Final Conceptual Design Report • Review Program, Space Diagrams • Q&A/ discussion, Action Items, Next Steps Meeting #3: Tuesday 4/4, 10:30am • Review Draft Facility Program Refinements • Review Initial ROM Cost Projections • Department adjacency review • Q&A/ discussion, Action Items, Next Steps ALSO Architects I We bring our clients' to life. I ' M \LSC. City of Yakima Space Study ARCHITECTS TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) City Manager 2,031 City Manager 1 1 180 180 Assistant City Manager 1 1 180 180 Assistant to the City Manager 1 1 150 150 Grant Writer 0 1 150 150 Economic Development Manager 0 1 0 150 150 Conference Room(for 14) 1 1 315 315 Storage 1 1 100 100 Break Room (for 12) 1 1 300 300 Work Room 1 1 100 100 CIRCULATION-25% 406.25 City Council 2,913 Council Chamber 1 1 2000 2000 Conference Room(for 8) 0 1 ® 180 180 Office 1 1 e 150 150 CIRCULATION-25% 582.5 Information Technologies(IT) 6,104 Department Head 1 1 0 180 180 Supervisors 3 3 0 150 450 Administrative Assistant 1 1 0 120 120 Help Desk/Tech Area 5 7 * 72 504 Help Desk(including waiting area for 2-4) 1 1 400 400 Tech Bench 1 1 315 315 Application Development and Support 8 10 ® 72 720 Infrastructure Support 5 7 * 72 504 IT Server and Networking Room 1 1 320 320 Conference Room (for 25-30) 1 1 500 500 Secure Storage(not shared) 1 1 450 450 Break/Copy Room 1 1 100 100 CIRCULATION-25% 1140.75 Car bay 1 1 400 400 City Clerks 1,625 ' M \LSC. City of Yakima Space Study ARCHITECTS TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) Manager 1 1 180 180 Clerks 4 4 150 600 Clerk 1 1 80 80 Conference Room (for 10) 1 1 240 240 Dedicated Storage Room 1 1 200 200 CIRCULATION-25% 325 ONDS 1,638 Manager 1 1 180 180 Grant Financial Specialist 0 1 150 150 Home Loan Specialist 0 1 150 150 Carpenter 0 1 150 150 Reception 1 1 5i 120 120 Conference Room(for 9) 1 1 240 240 CIRCULATION-25% 247.5 Shop 1 1 400 400 Communication and Public Affairs 225 Manager 1 1 0 180 180 CIRCULATION-25% 45 Community Development 4,535 Department Head 1 1 0 180 180 Codes Manager 1 1 ® 150 150 Offices 3 3 ® 120 360 Workstations 14 16 ® 64 1024 Storage Room 1 1 100 100 Building Plans Storage Room 1 1 144 144 Planning Manager 1 1 , 150 150 Planners/Planning Tech 5 5 ® 120 600 Property Record File Room 1 1 288 288 Waiting area for up to 12 people ini li IL\LSC. City of Yakima Space Study ARCHITECTS TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) CIRCULATION-25% 749 Conference Room (for 15-20) 1 1 400 400 Work Room 1 1 150 150 Break Room 1 1 240 240 Finance 5,873 Department Head 1 1 4 180 180 Administrative Assistant 1 1 • 64 64 Finance Dept Analyst 1 1 • 120 120 Financial Svcs Manager 1 1 • 150 150 Offices 11 11 • 120 1320 Workstations 2 2 • 64 128 CIRCULATION-25% 490.5 Purchasing Manager 1 1 0 150 150 Buyers 4 4 ® 120 480 CIRCULATION-25% 157.5 Utility Svcs Manager 1 1 CD 150 150 Offices 2 2 0 120 240 Workstations(including 1 from Finance) 9 9 • 64 576 Waiting Area(for 4-5) 1 1 100 100 Storage Room 1 1 200 200 CIRCULATION-25% 316.5 Conference Room(for 16-20) 1 1 400 400 Break Room (for 20) 1 1 500 500 Work Room 1 1 150 150 Waiting Area(10) Human Resources 4,008 Director 1 1 • 180 180 Offices 10 13 • 150 1950 Administrative Assistant 0 1 • 64 64 ' M \LSC. City of Yakima Space Study ARCHITECTS TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) Storage 1 1 200 200 Work Room 1 1 100 100 Conference Room (for at least 15) 1 1 312 312 Break Room(for 15) 1 1 300 300 Waiting area(for 5-10) 1 1 100 100 Training Room(size?) Computer Lab CIRCULATION-25% 801.5 Public Works 4,228 Department Head 1 1 ® 180 180 Engineering Manager 1 1 0 150 150 Offices 3 4 0 120 480 Workstations 6 6 0 64 384 Hotel Workstations 2 2 0 64 128 Equipment Storage 1 1 300 300 Hard copy Storage 1 1 500 500 Conference Room(for 10-15) 1 1 312 312 Waiting Area(for 15) 1 1 300 300 CIRCULATION-25% 683.5 Facilities Offices located in Public Works Building won't move City Hall Building Operations Supervisor 1 1 ® 120 120 Support staff 2 2 ® 64 128 Car bay 1 1 400 400 CIRCULATION-25% 162 Capitol Theater 1,765 Executive Director 1 1 0 180 180 Offices 4 4 0 150 600 Workstations 2 3 ® 64 192 Conference Room(for 10) 1 1 240 240 Reception/Waiting area 1 1 100 100 Break Room 1 1 100 100 CIRCULATION-25% 353 ‘ =i \LSC. City of Yakima Space Study ARCHITECTS TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) Legal 5,396 City Attorney 1 1 180 180 Office Manager 1 1 150 150 Attorneys 11 12 150 1800 Domestic Violence Advocates(shared office) 1 1 180 180 Workstations 7 8 L 64 512 Reception/Legal Assistant 1 1 0 100 100 Waiting Area(4, not shared) 1 1 240 240 Conference Room(for 25) 1 1 500 500 Conference Room(10) 1 1 240 240 Interview Room (6) 1 1 150 150 Storage 1 1 25 25 Break Room (8-10) 1 1 240 240 CIRCULATION-25% 1079.25 Municipal Courts 1,973 Manager 1 1 0 150 150 Clerks 7 7 0 64 448 Break Room 1 1 120 120 Work Room 1 1 80 80 Conference Room(for 30+) 1 1 600 600 Jury Room (for 6) 1 1 180 180 CIRCULATION-25% 394.5 Police 1,750 Training area(size: 35'x40'?) 1400 CIRCULATION-25% 350 ' M \LSC. City of Yakima Space Study ARCHITECTS TOTAL WORK PRIVATE SF PER PROGRAM TOTAL DEPT Department 2023 2028 STATION OFFICE SPACE AREA(2028) AREA(SF) YAMA 14,293 Offices 4 4 240 960 Workstations 3 3 64 192 Conference Room (for 15) 1 1 312 312 Large Rehearsal Space(for 30-40 students) 2 2 1800 3600 Medium Rehearsal Space(for 20-30 students) 1 1 1500 1500 Practice Rooms(for 3-4) 10 10 140 1400 Practice Rooms(for 13) 2 2 800 1600 Waiting Area(for 20) 1 1 400 400 Instrument Storage 1 1 600 600 Music Storage 1 1 120 120 Break Room (15-30) 1 1 750 750 CIRCULATION-25% 2858.5 CONFERENCE 367 SF I \ \ CONFERENCE 248 SF I \ 1 \ N r I I � l I I 1 1 \ 1 14'- 11" 14'- 11" 10 CHAIRS - Square 16 CHAIRS - Rectangle conference table conference table 1 /4" = 1 " - 0" CONFERENCE CONFERNECE 367 SF 367 SF N ' I I I Jr 30 CHAIRS - Rectangle conference 20 CHAIRS - U-Shape table with perimiter chairs conference table 1 /4" = 1 ' - 0" CONFERENCE 367 SF 1 cv l 1 I 14'— 11" —/ 20 CHAIRS - Rectangle confence table 1 /4" = 1 ' - 0" r• m II III OFFICE 180 SF OFFICE 200 SF � I 10'-8" 10'-8" LARGE OFFICE EX-LARGE OFFICE 1 /4" = 1 " - 0" OFFICE 120 SF bo OFFICE 150 SF • 10'- 10'-3" i i i MEDIUM OFFICE SMALL OFFICE 1 /4" = 1 ' - 0" WORK STATION 72 SF 7 WORK STATION 90SF 8'-6„ 9' X 9' WORK 8' X 8' WORK STATION STATION 1 /4" = 1 ' - 0" ALSC ARCHITECTS City of Yakima Guiding Principles SERVICE FIRST Efficient, friendly, interpersonal treatment APPROACHABLE Serve unique population needs of all citizens CATALYST Stimulate redevelopment, public use in Second Street vicinity MAXIMIZE EXISTING ASSETS Creative, effective re-use of existing spaces EMBRACE DEI Serve Staff needs of diversity, equity, inclusion of Y% 1. RPOgpTED 6 ALSC ARCHITECTS Yakima Space Study I Proposed Meeting Schedule Pre-Design Phase Conceptual Design Phase Kick-off Meeting: Tuesday 2/14, 10:00arr Meeting #1: Tuesday 4/13. 10:30am • Introductions • Review Guiding Principles • Review Project Scope, Phases, WorKtiow, Scheauie, • Review Design Concept options Meeting Dates • Review Cost Projections • Review Guiding Principles • Q&A/discussion, Action Items, Next Steps • Review Draft Questionnaires, Process for gathering information Meeting #2: i uesoay b/2, 10:30am • Validate current list of individuals to be interviewed • Review Refinements to Design Concepts • Q&A / discussion, Action Items, Next Steps • Review Cost Projection Refinements • Q&A/discussion, Action Items, Next Steps Week of February 27 (2-3 day effort) • Facility Tours, Systems Verification Meeting #3: T',, • Conduct Interviews • Select preferred Design Concept Scheme • Review Draft Conceptual Design Report Meeting #2: Tuesday 3/21, 10:30am • Q&A/discussion, Action Items, Next Steps • Review Guiding Principles • Review Questionnaire Results and Existing Facility Meeting #4: Tuesday 0/27, 10:30am discoveries • Present Final Conceptual Design Report • Review Program, Space Diagrams • Q&A / discussion, Action Items, Next Steps Meeting #3: Tuesday 4/4, 10:30am • Review Draft Facility Program Refinements • Review Initial ROM Cost Projections • Department adjacency review • Q&A/ discussion, Action Items, Next Steps ALSC Architects I We bring our clients' to life. CITY MANAGER, CITYMANAGER CECO OM CKDEVELOPMENT CITY CLERKS CITY CHAMBERS COUNCIL, ECONOMIC STORAGE WORK BREAK CLERK CLERK CLERK CLERK BREAK DEV MGR ROOM ROOM ROOM ASST Cf CONFERENCE DEPT. STORAGE CONFERENCE CITY 2ND OFFICE IF MGR CITY MGR MG ROOM (FOR 14) HEAD CLERK ROOM ROOM (FOR NOT LOCATED CAN BE SHARED 10) ADJACENT TO <._.> ASS BUT NEEDSTO BE COUNCILBY CITY MGR CHAMBERS OFFICE OFFICE 4' 1$' N11/ i Ihe ir GRANT DOES NOT NEED WRITER TO BE NEAR CITY CITY MGR COUNCIL WAITING MANAGER OFFICES CHAMBERS AREA CITY COUNCIL CITY CLERK 7 HAB CARP- CONF COUNCIL CHAMBE I TECH ELATE ROOM (8) O N D S - - -I < > OFFSITE WORK WAITING CONTROLt 0 BREAK ROOM REC GRANTS HOME ROOM <U > LOANS it • CONF. 10 ir ROOM (9) MANAGER SUPER SUPER- STORAGE VISOR VISOR COMMUNITY DEVELOPMENT ENGINEERING CODES PERMIT OFFICE CONF. CODE CODE CODE PROJ. ROOM COMPL COMPL COMPL MANAGER COORD. CODE CODE CODE BREAK COMPL COMPL COMPL ROOM MTG BLDG BLDG BLDG DEPT. INSP. INSP. INSP. HEAD WORK CODE BLDG STORAGE ROOM PERMIT COUNT COUNT COUNT COMPL PLANS (CODES) ADMIN. STORAGE ASST. 4:1-1 ER ER 1 ER 4# + Nie PROPERTY WAITING (12) RECORD W/KIOSK FILE ROOM 4/ ?I (SHARED) CONFERENCE WORK ASST. ASSOC.PLANNING SENIOR SENIOR MANAGER ROOM (15-20) ROOM PLANNER PLANNER TECH PLANNER PLANNER i PLANNING CODES, PLANNING, ENGINEERING COMMUNITY DEVELOPMENT, FINANCE CITY ASST. OFFICE OFFICE OFFICE HARD COPY ENGINEER/ ENG. STORAGE MANAGER WORK WKSTN ROOM EQUIP. STORAGE BREAK ROOM 41 41 CONFERENCE WAITING AREA(15) ROOM (10-15) LEGALCOURTS (FOR PROSECUTORS) CITY ATTY ATTY ATTY ATTY ATTY ATTY 0 TTORNEY 0 ATTY ATTY ATTY ATTY ATTY ATTY RE . 0LEGA ASS WKSTN. WKSTN. WKSTN. WKSTN. OFFICE INTERVIEW CONFERENCE MGR. ROOM (6) ROOM (25) WKSTN. WKSTN. WKSTN. WKSTN. DOMESTIC VIOLENCE DVOCATES 11 CONF. BREAK LIBRARY? WAITING ROOM (10) ROOM AREA (8-10) ITVISITOR ACCESS .4/ SUPER- TECH BREAK/ SECURE STORAGE VISOR HELP DESK/ BENCH COPY RM (IT ONLY) WAITING AREA ill 1111 DEPT. HEAD ADMIN. 0 CAR BAY W. ASST. WKS 01 Ask 2 emu" 9X9TN CONFERENCE ROOM (25-30) ‹. ACCESS OFF OF HALLWAY 10 111 HELP DESK/TECH AREA IT SERVER/ NETWORKING SUPER- SUPER- VISOR WKSTN VISOR L _ _ _ _ _I 9X9 CAN BE LOCATED AWAY FROM IT OFFICES WKSTN 9X9sr J APPLICATION DEVELOPMENT AND SUPPORT INFRASTRUCTURE SUPPORT COMMUNICATIONS N. 2 STUDIOS, STUDIO CONTROL, WKSTN WKSTN EDIT BAY IOFFICE, WAITING WKSTN WKST� Ak QUIPMENT ROO WORK CONF OOM ROOM (8) 1LTOR 0 CAN BE LOCATED AWAY FROM STUDIOS FINANCE DEPT. FINANCE HEAD DEPT. ANALYST ADM I ASS *41=1111 FINANCIAL SERVICES RREC/WAITING OFFICE OFFICE OFFICE OFFICE OFFICE OFFICE : A v v WKSTN WKSTN OFFICE OFFICE OFFICE OFFICE OFFICE MANAGER CONFERENCE ROOM (16-20) 11 PURCHASING PORCH. MANAGER BUYER BUYER BUYER BUYER STORA BREAK ROOM ASST. (SHAR W/ALL OF FINANCE) WA TING ;FA OA WORK " ROOM WKSTN WKSTN WKSTN WKSTN VVKSTNT WKSTN WKSTN WKSTN FINA E EA UTILITY SERVICES FACILITIES SUPER- I CAR BAY CAR BAY-I VISOR WKSTN I I I I WKSTN I I L J CAN BE LOCATED REMOTELY CAPITOL THEATER REC/ PATRON WAITING SVCS. WKSTN BREAK ROOM DEV. WKSTN REC. SVCS. CEO CONF. ROOM FINANCE (10) MUNICIPAL COURTS LOBBY IS ‹. CLERK CLERK CLERK CLERK WORK BREAK MANAGER AREA ROOM CLERK CLERK CLERK JURY/ CONF. ROOM (6) POLICE TRAINING ROOM STORAGE HUMAN RESOURCES DIRECTOR FFI FFI E FFI FFICE OFF BREAK ROOM (CAN BE ImMil SHARED BUT SHOULD BE NEAR OFFICES) WAITING OFFICE OFFICE OFFICE OFFICE STORAGE < kinkDsMsINTi 11. 6ARAII WORK OFFICE OFFICE OFFIC ROOM CONFERENCE ROOM (15) TRAINING ROOM COMPUTER LAB I I I I I I I_ CAN THESE BE REMOTE FROM OFFICES? YAMA PRACTICE ROOM (13) WAITING (20) CONF. ROOM (12) PRAC. PRAC. PRACTICE WORK ROOM ROOM ROOM (13) WKSTN. WKSTN. WKSTN. ROOM (3-4) (3-4) BREAK ROOM (15-30) SHARED SHARED SHARED SHARED OFFICE OFFICE OFFICE OFFICE PRAC. PRAC. ROOM ROOM (3-4) (3-4) INSTRUMENT STORAGE PRAC. PRAC. MUSIC ROOM ROOM STORAGE LARGE REHEARSAL LARGE REHEARSAL (3-4) (3-4) SPACE (30-40) SPACE (30-40) MEDIUM REHEARSAL PRAC. PRAC. SPACE (20-30) ROOM ROOM (3-4) (3-4) 41 PRAC. PRAC. ROOM ROOM (3-4) (3-4) I ' . , ,, ....74''',,... • I. ;41,E L 11 ' t �'�' . Toilet Fixture Count � � tia �1 *� 4, <-� % ^ Yakima City Office ��S .44 y �1 4. S. -417` �'•` ~A. ` 1 Floor Existing Code ADA yy _-:5-:\ _ 1� �' �`'�, 1� Basement (113) 3 4 1 r ` . r"k, • - Level 1 (103) 9 4 2 . G• t .� Level (110) 8 4 2 S L �" — /, x.' AJr Level 3 (55) 0 4 ` ' �� ,fir, ` Level (30) 0 2 \ 1k,' • y ,� f:x . M \ , . > c s,. ,gyp ` r k ^�` __ yl'a s. Ilk t r y BoA Building / ' •`` Floor Existing Code ADA \',Y /•�;!>kt7 1 �_ - '*- , C. ,►-. - Basement (52) 8 4 `' • 4 , �� Level 1 (57) 1 4 1 / .� A j'` , t Mezzanine (19) 1 2 fi( 's A. ,, \A ,ate . / "_ ' \\•••-\ ,'- ,,� / , i i r •. . . �+ �., y ,/ i -- CONCERN: _,../. .\* `. 10 i ,,' ��� III, IN/NEAR DRIVE ~ \ ` =:ti �, �==� ! AISLE g i!I -POWERLINES \ \-- , . • 11II • to L r . Q t'�Z•..r "•y, ",` v CONCERN: '.R -ADDING WALLS ON 1 r X I T 3RD STORY ROOF 1 , 64 FOR ACCESS No Vek c \rj y ;0 i 0 C■'ll �f I I \\-\ .! I 144 ....--f IlL.... . *��; , ` • • c CONCERN: 1111*', �� - : -IN/NEAR FIRST \ . r�"�' _ -�, T FLOOR GARAGES 1 , Hi- " POWERLINES 11:1‘ ) 1(i 4 , 11''*•:;,/ • II 1 f. \\1 / , .- 1 -, A , -- 1 1 11� • 353 ALSC ARCHITECTS SPOKANE Project No.: 2022-040 203 N.Washington Ste.400 Spokane,WA Project Name: City of Yakima 99201 Space Study P 509.838.8568 alscarchitects.com Subject: Meeting Minutes Committee Meeting No. 3 April 18,2023 By: Jodi Kittel Attendees Representing Bob Harrison City of Yakima Rosylen Oglesby City of Yakima Sara Watkins City of Yakima Joan Davenport City of Yakima Jennifer Ferrer-Santa Ines City of Yakima Ira Cavin City of Yakima Kim Phelps ALSC Architects Jodi Kittel ALSC Architects This report is not intended to provide a transcript of proceedings, but rather to record the general content of the discussion that took place. Action Item I. General Comments: A. If the third and fourth floor are developed for City departments,they will consist mostly of workstations. 1. Due to existing utilities and code distance requirements, it appears that the only area where a second stair could be built on the south face,west end of levels 3 and 4. B. ALSC will e-mail Kerry about getting a list of recent and upcoming mechanical equipment upgrades at the Law Center. C. The north mezzanine at the old Bank of America building is not usable for housing a City department as it is not ADA accessible. D. The Police Department training room does not need to have computers, as all officers will have laptops with them. Up to 40 people training at one time. Rustin L.Hall,AIA Ken J.Murphy,AIA,LEED AP Indy S.Dehal,AIA Troy H.Bishop Kim A.Phelps,AIA 354 ALSC ARCHITECTS E. Ira will send space requirements for the SAU.The current location is fairly ideal, being close to but separate from the Police Department main building. F. The Y-PAC building was discussed. Bob and Rosylen will talk with Randy about what spaces would need to be included if they were to move out of that building. 1. The only space within the City Hall building that might work for the studio is the car bay.The other spaces have relatively low floor to floor height. 2. The old Bank of America building has ceiling height for the studio, but access is less convenient.Also, depending on the option chosen,there may not be enough floor space available. 3. Y-PAC building could possibly be utilized/shared with the PD for the SAU department.The building is close to the PD,which is ideal. G. Extra space after re-organization could be leased out(county previously has asked about leasing space in the building) H. Interested in having solar panels wherever possible. II. Layout options for each building were reviewed. A. Richard A Zais Law&Justice Center: 1. The back-up dispatch center needs to stay on the second floor, infrastructure would be expensive to move. 2. Sara prefers Option 1,which leaves existing toilet rooms within the legal center. In order to keep dispatch on the second floor,the large conference room will move to the space behind the two attorney offices off of the domestic violence area. 3. New entrance/storefront will be placed near the elevator. B. City Hall; 1. Option 1: Finance, Community Development, and Engineering on the first floor, IT, HR, and Capitol Theater on the second floor. No offices on the third and fourth floors. Storage, Break Room, Training Rooms, Server, and Facilities in the Basement. Moves the City Manager, Clerks, ONDS, and Council Chambers to the old Bank of America (BoA) building. Police Training and Storage would be in the basement. (BoA options 1,2, 3, 4, and 5) a. ONDS and Economic Development need to be near Community Development and so should stay in the City Hall building. They can take the space where Capitol Theater was City of Yakima—Yakima Space Study—Meeting No. 3 Meeting Minutes—2023-04-18 355 ALSC ARCHITECTS shown,which can move to the BoA building. b. Facilities would like to move out of the basement. c. Jennifer would like her office,the finance admin assistant, and financial analyst to be near Financial Services rather than Utilities. d. Within Community Development Codes Storage, Building Plan Storage, and the Property Files storage room can all move to the basement to make more room for offices and workstations. 2. Option 2: Finance, HR, Capitol Theater, and ONDS on the first floor; IT on the second floor. Storage, Break Room, Training Rooms, Server and Facilities in the basement. No offices on the third or fourth floors. Moves City Manager, Clerks, ONDS, Community Development, Engineering, and Council Chambers to BoA. (BoA Option 6) a. Economic Development needs to be included with ONDS. 3. Rosylen requested that the team explore an option that leaves the current Council Chambers intact. C. Bank of America (BoA) Building: 1. Option 2: Included in the packet to show the option, but the chambers at the east end won't work due to head height under the mezzanine and interior columns. 2. Option 4: a. The City Council should have one office. b. City Council members should be able to enter an office or conference room prior to the chambers. c. City Council needs an exit near the dais that does not cross the public entrance. d. There should be a toilet room near the council office/conference room. e. Council office and conference room should be acoustically separate from the chambers. f. City Manager should be near the chambers. g. City Manager should be farther from public interface than clerks. h. The committee likes Capitol Theater at the east side,with their own entrance. The team will explore the addition of a second smaller meeting room for committee meetings. City of Yakima—Yakima Space Study—Meeting No. 3 Meeting Minutes—2023-04-18 356 ALSC ARCHITECTS 3. Option 6: a. This option shows all of the departments that were assumed to move to the BoA building, however they do not all fit on the first floor/east mezzanine. It was agreed that no departments should go in the basement. b. It is assumed that the Community Development storage rooms can move to the basement here,similar to the City Hall option 1, but even so that will not leave enough room for Engineering. III. Two Council Chamber layouts were discussed. A. As mentioned above,the City Council members need to be able to enter a room dedicated to them(office or conference room) prior to entering the chambers. B. The exit for the Council should not lead to a public exit,therefore Option 1 would be better, or Option 2 should be arranged so that they do not exit through the control room. C. Bob would like the team to explore the possibility of being able to divide the chambers into two, for smaller events. IV. Preliminary costs were reviewed;they will be refined as plan options are developed. Costs did not include any exterior building envelope or site work. V. Schedule A. Next meeting will be moved to May 9th at 10:30am. If you have any additions or corrections to these minutes, please bring them to the attention of the editor within two weeks of the date of this meeting. Distribution: Bob Harrison City of Yakima Rosylen Oglesby City of Yakima Sara Watkins City of Yakima Joan Davenport City of Yakima Jennifer Ferrer-Santa Ines City of Yakima Ira Cavin City of Yakima RH/KP/JK City of Yakima—Yakima Space Study—Meeting No. 3 Meeting Minutes—2023-04-18 357 ALSC ARCHITECTS SPOKANE Project No.: 2022-040 203 N.Washington Ste.400 Spokane,WA Project Name: City of Yakima 99201 Space Study P 509.838.8568 alscarchitects.com Subject: Meeting Minutes Committee Meeting No. 4 May 9, 2023 By: Jodi Kittel Attendees Representing Rosylen Oglesby Assistant City Manager, City of Yakima Sara Watkins City Attorney Joan Davenport Community Development Director, City of Yakima Jennifer Ferrer-Santa Ines Finance Director, City of Yakima Ira Cavin Yakima Police Department Kim Phelps ALSC Architects Jodi Kittel ALSC Architects This report is not intended to provide a transcript of proceedings, but rather to record the general content of the discussion that took place. Action Item I. Building layout refinements for each building were reviewed. A. Richard A Zais Law&Justice Center: 1. The Traffic and Crime Analyst units have been eliminated from level 2 and will need to be relocated. 2. The back-up dispatch center(2 terminals) may be able to move back to Fire Station 91, Ira will verify. It was previously located there and is a division of the fire department,so should still have the necessary infrastructure (IT Services can verify). a. If the dispatch can move,that room would be a good fit for the Crime Analysts. 3. Otherwise,the plan as presented was approved. Rustin L.Hall,AIA Ken J.Murphy,AIA,LEED AP Indy S.Dehal,AIA Troy H.Bishop Kim A.Phelps,AIA 358 ALSC ARCHITECTS B. Police Annex: 1. Design team did not tour the building on our previous tour with consultants. Will plan on visiting at the same time as the Y-PAC building investigation. 2. Ira thinks the structure is in good shape, but needs work. a. Fire sprinklers need to be added.Asbestos flooring in places needs to be removed, etc. b. Roof is scheduled to be replaced. C. Police Training Facility: 1. According to Rosylen,that entire block will be going up for sale, so the existing building needs to be vacated. D. City Hall; 1. Option 2,which leaves the existing Council Chambers intact, is the preferred option for all floors. 2. Add operable partition to separate the newly created large/small conference rooms in the existing chambers location. E. Bank of America (BoA) Building: 1. Option 2,which reorients the lobby space towards a new entry on the west side is the preferred option. a. The City Clerk's office should have a counter/window similar to what they have now so that the public does not need to enter their space. b. The City Manager's office would have an entry off of the lobby as well. c. Studio B,shown in the basement,will be removed and that space replaced with storage for the training room(tables and chairs, and mats). d. When renovating the basement gang toilet rooms, move entry to those so that it's from the adjacent hallway.An ADA stall will also need to be included. II. Y-PAC existing building. A. Police Departments to be moved include SAU, Internal Affairs, and Training/Recruitment. Ira has sent a list of what spaces are included in each. Crime Analysts will also be displaced by vacating the building at 207 S 3rd, City of Yakima—Yakima Space Study—Meeting No. 4 Meeting Minutes—2023-05-09 359 ALSC ARCHITECTS but he thinks they can find a space for them in the Justice Center III. Site A. The committee likes the idea of vacating N. 2nd Street between City Hall and Yakima County building. a. A cul de sac could be included at the north end of the street for ADA parking. B. Another option would be to create a park between the City Hall and Bank of America buildings (from west wing of BofA). C. Will need to locate ADA parking near entries to all three buildings. IV. Cost estimates are still in progress. Unfortunately,the mechanical/electrical upgrades completed within the last 20 or so years don't lower the current MEP cost estimates. For example, although lighting was upgraded to LED bulbs in the City Hall,the entire system including new light fixtures would need to be replaced in a major renovation in order to bring the building up to current energy code requirements. V. Schedule A. Next in-person meeting is scheduled for June 6th B. A virtual meeting will likely be scheduled before June 6th,tentatively May 30th at 10:30am. If you have any additions or corrections to these minutes, please bring them to the attention of the editor within two weeks of the date of this meeting. Distribution: Bob Harrison City of Yakima Rosylen Oglesby City of Yakima Sara Watkins City of Yakima Joan Davenport City of Yakima Jennifer Ferrer-Santa Ines City of Yakima Ira Cavin City of Yakima RH/KP/JK City of Yakima—Yakima Space Study—Meeting No. 4 Meeting Minutes—2023-05-09 360 ALSC ARCHITECTS SPOKANE Project No.: 2022-040 203 N.Washington Ste.400 Spokane,WA Project Name: City of Yakima 99201 Space Study P 509.838.8568 alscarchitects.com Subject: Meeting Minutes Committee Meeting No. 5 June 6, 2023 By: Jodi Kittel Attendees Representing Rosylen Oglesby Assistant City Manager, City of Yakima Jennifer Ferrer-Santa Ines Finance Director, City of Yakima Kim Phelps ALSC Architects Jodi Kittel ALSC Architects This report is not intended to provide a transcript of proceedings, but rather to record the general content of the discussion that took place. Action Item YPAC building. A. Two options were presented for the new layout.The only difference between the two plans is the location of the Traffic and Crime Analyst units.The latest plan for the second floor of the Justice Center also included a space for the Crime Analyst unit, however that location was dependent on whether the backup dispatch center could be moved. If it cannot,there is room in this building for them. B. During the site visit last week it was confirmed that the garage would be large enough for the motorcycle fleet. C. Rosylen will review the options with Ira and let the team know if any adjustments need to be made. Rustin L.Hall,AIA Ken J.Murphy,AIA,LEED AP Indy S.Dehal,AIA Troy H.Bishop Kim A.Phelps,AIA 361 ALSC ARCHITECTS II. Bank of America building (new City Hall) A. Floor Plan Review 1. City Manager Suite: a. Rosylen requested that the City Council office move closer to the City Manager office suite. b. The suite should be rearranged so that the southwest corner houses an office.The area only needs one large conference room. 2. City Clerks Suite: a. The City Clerk and Communications director offices should flip with the conference room so that they have windows. b. The conference room only needs to seat 10. B. Exterior Revisions 1. Of the options presented, Options 2 and 3 were preferred. Like eliminating the sloped soffit and the addition of a planter at the corner. 2. The committee would like to see a blending of 2 and 3,where the dark color replaces the brick. 3. Option 5 was dismissed,the existing street trees need to remain. 4. The team should plan on replacing the street trees along Pendleton. III. Site A. Two options were shown for street improvements that would not vacate the street but would instead curve the roadway similarly to the street in front of Cowiche,which would provide opportunities for pedestrian gathering spaces along the street. 1. Of the two Option A is preferred, as it would not alter the existing Performance Park. IV. Cost estimates are still in progress, level of finish was reviewed. A. For the Law and Justice Center two options will be included, one will address a full remodel of the second floor and upgrades to mechanical and electrical systems and the second will include only the costs of remodeling the new spaces. B. Mechanical and Electrical engineers may get in touch with Kerry or Randy to review proposed new systems for City Hall and the Bank of America building. City of Yakima—Yakima Space Study—Meeting No. 5 Meeting Minutes—2023-06-06 362 ALSC ARCHITECTS V. Schedule A. Next meeting is scheduled for June 27th at 10:30am. B. Final report presentation moved to July 11th at 10:30am. If you have any additions or corrections to these minutes, please bring them to the attention of the editor within two weeks of the date of this meeting. Distribution: Bob Harrison City of Yakima Rosylen Oglesby City of Yakima Sara Watkins City of Yakima Joan Davenport City of Yakima Jennifer Ferrer-Santa Ines City of Yakima Ira Cavin City of Yakima RH/KP/JK City of Yakima—Yakima Space Study—Meeting No. 5 Meeting Minutes—2023-06-06 11 363 ALSC ARCHITECTS SPOKANE Project No.: 2022-040 203 N.Washington Ste.400 Spokane,WA Project Name: City of Yakima 99201 Space Study P 509.838.8568 alscarchitects.com Subject: Meeting Minutes Committee Meeting No. 6 June 27, 2023 By: Jodi Kittel Attendees Representing Rosylen Oglesby Assistant City Manager, City of Yakima Jennifer Ferrer-Santa Ines Finance Director, City of Yakima Sara Watkins City Attorney, City of Yakima Ira Cavin Yakima Police Department Kim Phelps ALSC Architects Jodi Kittel ALSC Architects Sydney Janecek SCJ Alliance This report is not intended to provide a transcript of proceedings, but rather to record the general content of the discussion that took place. Action Item Building layouts were reviewed with the following changes noted: A. SAU (former YPAC) Building: 1. Add a second door from the Traffic Sergeant's office into the open office area. B. Justice Center: 1. Sara has a meeting scheduled with the fire department to discuss relocation of the back-up dispatch center. For now,the team expects that it can be moved. C. City Hall Annex (former City Hall): 1. Finance has been rearranged somewhat from previous versions,to improve workstation layout and add a small storage room within the Rustin L.Hall,AIA Ken J.Murphy,AIA,LEED AP Indy S.Dehal,AIA Troy H.Bishop Kim A.Phelps,AIA 364 ALSC ARCHITECTS Financial Services/Purchasing area. 2. A door will be added between Economic Development/ONDS and IT. 3. Solar panels should be added to the roof, if possible. D. City Hall (former Bank of America): 1. Interior spaces/offices in the City Manager suite will have glass into the lobby. It can either by clerestory or low glass with film, no sight lines from the lobby into the offices. 2. Taupe colored spaces (shown on the plan diagram) in the basement are mechanical/electrical/unassigned. There are a few rooms and vaults available for storage. One of which may be used by Capitol Theater, but this will not be designated in the program/floor plan diagram. 3. Solar panels should be added to the roof, if possible. II. City Hall Exterior Revisions A. Four new options were presented, each of which builds on the preferred option from the last meeting. 1. Option 1 shows metal panel accents with light and dark paint. 2. Option 2 uses wood (or wood composite) accents,with dark paint. 3. Option 3 has metal panel accents at the north end only, light paint for the body of the building and dark for the top fluted concrete. 4. Option 4 paints the entire building dark, no other material accents. B. The committee strongly prefers Option 2,which will be included in the final report. C. Screen wall options for the north end of the building were also presented. 1. Option 1 shows painted perforated metal panels 2. Option 2 shows a slatted wood screen wall. 3. Both options would have some transparency to keep people from hiding behind.They would also both need to have a gate at the top of the basement stairs. D. The committee selected Option 1. There is great potential for engaging either local students or artists for creating the panel graphics. E. Views of the parking lot side entry were also shared. It was noted by the committee that any built-in benches need to be clearly visible (slatted backs or no backs), and in a well lit area. III. City Hall Interior Revisions City of Yakima—Yakima Space Study—Meeting No. 6 Meeting Minutes—2023-06-27 365 ALSC ARCHITECTS A. Two color palettes were shown in a rendering of the City Hall main lobby space. 1. Option 1 has warm tones, Option 2 has cooler tones. Both were selected for their connection to the surrounding landscape. 2. The committee unanimously chose Option 1. 3. In reviewing the rendering a few changes need to be made: a. The customer service desk at the City Clerk's office should be flush with the wall so that it can be secured. b. As previously noted,the City Manager suite should have more glazing into it from the lobby. IV. Site Designs for the City Hall/City Hall Annex were reviewed,three options were presented. A. Option 1 vacates 2nd Street entirely, includes a lawn area between City Hall and the City Hall Annex, and revises parking. B. Option 2 partially vacates 2nd Street and also includes a lawn area between City Hall and the City Hall Annex and revises parking. C. Option 3 redesigns the street into an "S"with wider sidewalk areas in front of City Hall and the City Hall Annex. It also includes a lawn area between City Hall and the City Hall Annex and revises parking. D. The committee unanimously chose Option 3. 1. This option allows traffic to flow as it does now and loses fewer parking stalls on the street. 2. This option also includes a shade structure/potential stage,which could be used both as a place for people to gather or performance space. a. There should be outdoor furniture available under the shade structure. b. No decision was made regarding whether the stage should be portable or a built platform. c. No work would be done at the county's park across the street,the future structure shown there will be removed. E. Preliminary rough costs were shared and will be refined as the design is solidified.The estimate will be included in the final report. V. Cost estimates are still in progress, level of finish was reviewed. A. Detailed cost estimates for each building will be included in the final report, along with a list of assumptions. City of Yakima—Yakima Space Study—Meeting No. 6 Meeting Minutes—2023-06-27 366 ALSC ARCHITECTS VI. Schedule A. Phasing schedule for the projects was reviewed and the order of projects agreed upon. 1. Phase 1: City Hall Remodel, Legal Center Remodel(could be done anytime) 2. Phase 2: City Hall Annex Remodel(Phased), SAU remodel. 3. Durations will be added for each phase in the report. B. Draft Final report presentation will be July 11th at 10:00am. If you have any additions or corrections to these minutes, please bring them to the attention of the editor within two weeks of the date of this meeting. Distribution: Bob Harrison City of Yakima Rosylen Oglesby City of Yakima Sara Watkins City of Yakima Joan Davenport City of Yakima Jennifer Ferrer-Santa Ines City of Yakima Ira Cavin City of Yakima RH/KP/JK City of Yakima—Yakima Space Study—Meeting No. 6 Meeting Minutes—2023-06-27 367 9.6 DETAILED COST ESTIMATE CITY HALL CITY HALL ANNEX LAW&JUSTICE CENTER, FULL REMODEL OF 2ND FLOOR LAW&JUSTICE CENTER, LIMITED REMODEL OF 2ND FLOOR LAW&JUSTICE CENTER, FULL REMODEL OF 2ND FLOOR, UPGRADE MECHANICAL AND ELECTRICAL FULL BUILDING Mr �� SAU BUILDING 111 POLICE DEPARTMENT STORAGE ANNEX A Ai CITY HALL SITE ESTIMATES I1IFOr b. �f. tr`4 111 Y yf. 368 Owner City of Yakima Date 7/13/23 Project City Hall Cost Estimate(Pre Design) ALSC Architects PS Project Delivery Method Project SF 28,000 sf Division Description Labor Material/Sub Percent $/SF 1 General Requirements $275,000.00 $119,745.00 11.08% $14.10 2 Site Work/Demolition $74,842.40 $42.00 1.56% $2.67 3 Concrete $0.00 $0.00 0.00% $0.00 4 Masonry $0.00 $0.00 0.00% $0.00 5 Metals $20,528.20 $17,062.40 0.78% $1.34 6 Wood, Plastics,and Composites $13,750.00 $0.00 0.29% $0.49 7 Thermal and Moisture Protection $32,322.60 $93,014.35 2.61% $4.48 8 Openings $25,742.50 $193,270.00 4.56% $7.82 9 Finishes $131,193.38 $151,199.67 5.88% $10.09 10 Specialties $5,281.00 $12,334.00 0.37% $0.63 11 Equipment $0.00 $0.00 0.00% $0.00 12 Furnishings $0.00 $0.00 0.00% $0.00 13 Special Construction $0.00 $0.00 0.00% $0.00 14 Conveying Equipment $0.00 $0.00 0.00% $0.00 21 Fire Suppression $0.00 $154,000.00 3.21% $5.50 22 Plumbing $0.00 $616,000.00 12.82% $22.00 23 HVAC $0.00 $1,344,000.00 27.98% $48.00 25 Integrated Automation $0.00 $0.00 0.00% $0.00 26 Electrical $0.00 $1,022,683.50 21.29% $36.52 27 Telecommunications/AV $0.00 $211,975.00 4.41% $7.57 28 Fire&Security $0.00 $0.00 0.00% $0.00 Subtotal $578,660.08 $3,935,325.92 $161.21 Summary Labor Subtotal $578,660.08 Labor Mark-up 50% $289,330.04 Material/Sub Subtotal $3,935,325.92 Subtotal $4,803,316.04 $171.55 Escalation to June 2024 7.00% $336,232.12 Overhead&Profit 10% $513,954.82 Bonds& Insurance 2.25% $127,203.82 Contingency 11% $635,877.75 Sales Tax 8.30% $532,576.52 Current Grand Total $6,949,161.06 $248.18 General Notes-Estimate based on certain following assumptions 1.All accoustical ceiling tile will be replaced 2. New doors at new locations and minimal replacement of existing doors in the basement 3.All door hardware to be new or replaced 4.All walls to be repainted and existing flooring to be replaced 5. No work done in basement mechanical rooms 6. No elevator replacement 7.Assumes replacing all storefront windows,but not skylights 8. Does not include asbestos remediation 9. Does not include any site work 10. Does not include any modifications to the covered parking area(old drive-thru) 11. Mechanical/Electrical design based on 2021 IBC and WSEC(adoption anticipated October 29,2023) 12. Furniture, Fixtures,and Equipment(FFE)not included 13.YPAC will bring over all of their equipment to the new space, none new provided 14. Council Chambers will have all of its current capabilities,with new equipment 369 Electrical Assumptions: 1.Service Equipment will be reused-housekeeping pads shall be provided under electrical equipment in basement 2.800A panelboard will be provided on 3rd floor for Mechanical equipment to be added on 3rd floor roof. 3.Additional 225A 208V/120V branch panelboards will be provided on each floor to serve additional fan coil units and mechanical equipment 4. Egress lighting battery packs will be provided on all floors 5. New lighting and controls will be provided on all floors.Some offices will be reused on Basement, 1st and 2nd floors 6. New receptacles and branch devices will be provided on all floors.Some offices will be reused on Basement, 1st and 2nd floors 7. New fire alarm will be provided on all floors 8. Demolition numbers will be lower on 3rd and 4th floors as they are not built out. 9.Access control on basement, 1st and 2nd floors will remain in place 10. No modifications will be made to security system,cameras,headend. 11. Generator is existing to remain 12. Includes an allowance for solar panels, but structural capacity needs to be confirmed Mechanical Assumptions: 1. Fire sprinklers added. 2. Full removal and replacement of existing mechanical and plumbing systems. 3.All HVAC equipemnt in compliance with 2021 WSEC,C403.1.4(non-fossil fuel based) 4. Electrical service is large enough for new systems,no service upgrade required. 5.Water heater is heat pump based per 2021 WSEC, C404.2.1 6.Water heater is electric per 2021 WSEC, C404.2.1,exception 1 7. In-kind equipment replacement only,assume 90%of AHUs need replacement. 8.Complying with 2021 WSEC,C403.1.4 and C404.2.1 would trigger an electrical service upgrade,allowing in-kind replacement per C503.4.6,exception 6 and C503.5,exception 3 9. New controls required for all systems and a minimum of two bidders. 370 Owner City of Yakima Date 7/13/2023 Project City Hall Cost Estimate(Pre Design) ALSC Architects PS SubDiv Description Quantity Unit LaborUP MatiSubUP LaborExt MatlSubExt 1.1 GENERAL REQUIREMENTS 1.0 LS 275,000.00 85,000.00 275,000.00 85,000.00 1.1 Project Schedule(Project Duration) 9.0 MO 300.00 - 2,700.00 1.1 Temp Utility Hookup(Project Duration) 1.0 LS 250.00 - 250.00 1.1 Temp Toilet, (?)EA(Project Duration) 9.0 MO 150.00 - 1,350.00 1.1 Temp Enclosures(Project Specific) 400.0 SF 3.00 - 1,200.00 1.1 Barricades and Barriers(Project Specific) 100.0 LF 3.00 - 300.00 1.1 Temp Fencing(Project Duration) 200.0 LF 4.00 - 800.00 1.1 Gates(Project Duration) 1.0 EA 250.00 - 250.00 1.1 Field Office Rental(Project Duration) 9.0 MO 850.00 - 7,650.00 1.1 Commissioning(Owner Provided?) 1.0 LS 2,000.00 - 2,000.00 1.1 Small Tools(Project Duration) 9.0 MO 200.00 - 1,800.00 1.1 Daily Cleanup(Project Duration) 100.0 HR 25.00 - 2,500.00 1.1 Final Cleanup(End of Project) 20,700.0 SF 0.35 - 7,245.00 1.1 Waste Management(Project Duration) 9.0 MO 300.00 - 2,700.00 1.1 Punch List(Project Closeout) 1.0 LS 4,000.00 - 4,000.00 2.11 Metal studs 3,000.0 CF 0.41 1,230.00 - 2.12 Frames 6.0 EA 43.00 2.00 258.00 12.00 2.12 Wood-single 15.0 EA 43.00 2.00 645.00 30.00 2.12 Alum. Storefront 9.0 EA 69.50 625.50 - 2.15 Gravel ballast 12,925.0 SF 0.78 10,081.50 2.15 Built-up roof 12,925.0 SF 1.28 16,544.00 - 2.15 Coping removal 675.0 LF 0.64 432.00 2.16 Ceramic tile 380.0 SF 1.08 410.40 - 2.16 V.C.T. 1,050.0 SF 0.73 766.50 - 2.16 Carpet 15,000.0 SF 0.36 5,400.00 - 2.16 Base cabinets 50.0 LF 31.50 1,575.00 - 2.16 O.H. cabinets 25.0 EA 22.50 562.50 - 2.17 A.C.tile/suspension 15,000.0 SF 0.61 9,150.00 - 2.17 Gyp. bd. 400.0 SF 0.96 384.00 - 2.18 Ceramic tile 900.0 SF 1.22 1,098.00 - 2.18 Gyp. bd. 12,000.0 SF 2.14 25,680.00 - 05 40 00 COLD-FORMED METAL FRAMING 1.0 Int.6"(16"O.C.) 13,330.0 SF 1.54 1.28 20,528.20 17,062.40 06 40 23 Interior architectural woodwork 220.0 SF 62.50 13,750.00 - R-29,4" 12,925.0 SF 0.62 2.66 8,013.50 34,380.50 Tapered insul. crickets 1,000.0 SF 0.63 3.60 630.00 3,600.00 Acoustic batt insulation-3" 13,330.0 SF 0.32 2.17 4,265.60 28,926.10 07 46 23 Wood siding 2,000.0 SF 2.05 7.30 4,100.00 14,600.00 TPO 60 mil mech. Fastened 12,925.0 SF 0.99 0.53 12,795.75 6,850.25 07 71 13 Manufact.copings 675.0 LF 3.73 6.90 2,517.75 4,657.50 08 11 00 Metal doors and frames 1.0 HM frame single 31.0 EA 56.50 216.00 1,751.50 6,696.00 08 14 00 Wood doors 1.0 S.C.wood flush(oak)(Replace 10 existing) 50.0 EA 53.00 201.00 2,650.00 10,050.00 S.C.wood flush(oak)(New) 39.0 EA 53.00 201.00 2,067.00 7,839.00 08 41 13 Alum-framed ent. and storefronts 1,280.0 SF 5.80 100.00 7,424.00 128,000.00 08 71 00 Door hardware 1.0 08 71 16 Hardware(passage etc.)(New) 40.0 EA 150.00 515.00 6,000.00 20,600.00 08 71 16 Hardware(passage etc.)(Replace exist) 39.0 EA 150.00 515.00 5,850.00 20,085.00 09 30 00 Gypsum Board 1.0 - - GWB 5/8"-Basement 2,800.0 SF 0.97 0.36 2,716.00 1,008.00 GWB 5/8"-1st Floor 17,125.0 SF 0.97 0.36 16,611.25 6,165.00 GWB 5/8"-Mezzanine 3,090.0 SF 0.97 0.36 2,997.30 1,112.40 09 30 00 Tiling 1.0 09 30 16 Tiling 1,302.0 SF 7.25 4.83 9,439.50 6,288.66 09 51 23 Acoustical tile ceilings 1.0 Sus.acoust.tile 2x2(w/grid-Basement) 1,830.0 SF 0.75 2.35 1,372.50 4,300.50 Sus.acoust.tile 2x2(w/grid-1st Floor) 11,821.0 SF 0.75 2.35 8,865.75 27,779.35 371 Owner City of Yakima Date 7/13/2023 Project City Hall Cost Estimate(Pre Design) ALSC Architects PS SubDiv Description Quantity Unit LaborUP MatiSubUP LaborExt MatlSubExt Sus.acoust.tile 2x2(w/grid-Mezzanine) 2,072.0 SF 0.75 2.35 1,554.00 4,869.20 09 65 00 Resilient flooring 1.0 09 65 43 Linoleum flooring/sheet vinyl(Basement) 1,050.0 SF 1.23 4.07 1,291.50 4,273.50 09 65 43 Linoleum flooring/sheet vinyl(1st floor) 1,290.0 SF 1.23 4.07 1,586.70 5,250.30 09 68 13 Tile carpeting 1.0 09 68 13 Carpet base-Basement 1,100.0 LF 1.40 0.97 1,540.00 1,067.00 09 68 13 Carpet base-1st Floor 4,000.0 LF 1.40 0.97 5,600.00 3,880.00 09 68 13 Carpet base-2nd Floor 1,090.0 LF 1.40 0.97 1,526.00 1,057.30 09 68 13 Medium grade tile-Basement 4,435.0 SF 0.61 4.28 2,705.35 18,981.80 09 68 13 Medium grade tile-1st Floor 8,854.0 SF 0.61 4.28 5,400.94 37,895.12 09 68 13 Medium grade tile-Mezzanine 1,788.0 SF 0.61 4.28 1,090.68 7,652.64 Concrete 13,500.0 SF 2.55 0.13 34,425.00 1,755.00 09 91 23 Interior painting 1.0 GWB(new-Basement) 3,646.0 SF 1.22 0.44 4,448.12 1,604.24 GWB(new-1st Floor) 15,412.5 SF 1.22 0.44 18,803.25 6,781.50 GWB(new-Mezzanine) 2,781.0 SF 1.22 0.44 3,392.82 1,223.64 GWB(Existing-Basement) 9,500.0 SF 0.24 0.34 2,280.00 3,230.00 GWB(Existing-1st Floor) 13,090.0 SF 0.24 0.34 3,141.60 4,450.60 GWB(Existing-2nd Floor) 1,688.0 SF 0.24 0.34 405.12 573.92 10 21 13.13 Toilet partitions powdercoat steel 10.0 EA 150.00 475.00 1,500.00 4,750.00 10 21 13.13 Urinal partitions powdercoat steel 2.0 EA 146.00 230.00 292.00 460.00 Interior room signage 60.0 EA 18.75 28.00 1,125.00 1,680.00 10 26 13 Stainless Steel 2"wing 64.0 LF 5.65 26.00 - 1,664.00 10 44 13.13 F.E cabinet w/MP extinguisher 12.0 EA 197.00 315.00 2,364.00 3,780.00 21 10 00 General fire sprinkler system 1.0 LS 154,000.00 - 154,000.00 22 05 05 Selective demolition 1.0 LS 140,000.00 - 140,000.00 22 10 00 General plumbing 1.0 LS 476,000.00 - 476,000.00 23 10 00 General HVAC systems 1.0 LS 1,344,000.00 - 1,344,000.00 26 20 00 Power 1.0 LS 761,823.00 - 761,823.00 26 50 00 Lighting 1.0 LS 260,860.50 - 260,860.50 Solar panels-roof 1.0 LS 275,000.00 - 275,000.00 27 05 05 AV, Council Chambers 1.0 LS 211,975.00 - 211,975.00 Subtotals $ 578,660.08 $4,436,774.70 372 Owner City of Yakima Date 7/13/23 Project City Hall Annex Cost Estimate(Pre Design) ALSC Architects PS Project Delivery Method Project SF 40,000 sf Division Description Labor Material/Sub Percent $/SF 1 General Requirements $500,000.00 $229,745.00 11.07% $18.24 2 Site Work/Demolition $90,138.58 $174.00 1.02% $2.26 3 Concrete $0.00 $0.00 0.00% $0.00 4 Masonry $0.00 $0.00 0.00% $0.00 5 Metals $12,387.05 $23,069.00 0.40% $0.89 6 Wood, Plastics,and Composites $13,750.00 $0.00 0.16% $0.34 7 Thermal and Moisture Protection $34,808.55 $87,847.95 1.39% $3.07 8 Openings $56,365.50 $495,933.00 6.24% $13.81 9 Finishes $161,116.99 $302,500.32 5.24% $11.59 10 Specialties $5,731.00 $14,740.00 0.23% $0.51 11 Equipment $0.00 $0.00 0.00% $0.00 12 Furnishings $0.00 $0.00 0.00% $0.00 13 Special Construction $0.00 $0.00 0.00% $0.00 14 Conveying Equipment $0.00 $0.00 0.00% $0.00 21 Fire Suppression $0.00 $240,165.00 2.71% $6.00 22 Plumbing $0.00 $1,440,990.00 16.28% $36.02 23 HVAC $0.00 $2,561,760.00 28.94% $64.04 25 Integrated Automation $0.00 $0.00 0.00% $0.00 26 Electrical $0.00 $2,142,950.00 24.21% $53.57 27 Telecommunications $0.00 $0.00 0.00% $0.00 28 Fire&Security $0.00 $0.00 0.00% $0.00 Subtotal $874,297.67 $7,539,874.27 $210.35 Summary Labor Subtotal $874,297.67 Labor Mark-up 50% $437,148.84 Material/Sub Subtotal $7,539,874.27 Subtotal $8,851,320.78 $221.28 Escalation to June 2024 7.00% $619,592.45 Overhead&Profit 7% $662,963.93 Bonds& Insurance 2.25% $228,012.24 Contingency 11% $1,139,807.83 Sales Tax 8.30% $954,640.87 Current Grand Total $12,456,338.09 $311.41 General Notes-Estimate based on certain following assumptions 1.Assuming all accoustical ceiling tile will be replaced 2. New doors at new locations and 50%replacement of existing door, 3.All door hardware to be new or replaced 4.All walls to be repainted and existing flooring to be replaced 5. No work done on the 3rd and 4th floors 6. New stair to 3rd/4th floors not included 7.Assumes replacing storefront windows on the 1st and 2nd floors only 8. Does not include asbestos remediation 9. Does not include any site work 10. Does not include any modifications to the covered parking area(old drive-thru) 11. Mechanical/Electrical design based on 2021 IBC and WSEC(adoption anticipated October 29,2023) 12. Furniture, Fixtures,and Equipment(FFE)not included 373 Electrical Assumptions: 1.Service Equipment will be reused-housekeeping pads shall be provided under electrical equipment in basement 2.800A panelboard will be provided on 3rd floor for Mechanical equipment to be added on 3rd floor roof. 3.Additional 225A 208V/120V branch panelboards will be provided on each floor to serve additional fan coil units and mechanical equipment 4. Egress lighting battery packs will be provided on all floors 5. New lighting and controls will be provided on all floors.Some offices will be reused on Basement, 1st and 2nd floors 6. New receptacles and branch devices will be provided on all floors.Some offices will be reused on Basement, 1st and 2nd floors 7. New fire alarm will be provided on all floors 8. Demolition numbers will be lower on 3rd and 4th floors as they are not built out. 9.Access control on basement, 1st and 2nd floors will remain in place 10. No modifications will be made to security system,cameras,headend. 11. Generator is existing to remain 12. Includes an allowance for solar panels Mechanical Assumptions: 1. Fire sprinklers added to floors 1 through 3, basement sprinklers re-used. 2. Full removal and replacement of existing mechanical and plumbing systems. 3.All HVAC equipemnt in compliance with 2021 WSEC,C403.1.4(non-fossil fuel based) 4. Electrical service is large enough for new systems,no service upgrade required. 5.Water heater is heat pump based per 2021 WSEC, C404.2.1 6.Water heater is electric per 2021 WSEC, C404.2.1,exception 1 7. In-kind equipment replacement only,assume 90%of AHUs need replacement. 8.Complying with 2021 WSEC,C403.1.4 and C404.2.1 would trigger an electrical service upgrade,allowing in-kind replacement per C503.4.6,exception 6 and C503.5,exception 3 9. New controls required for all systems and a minimum of two bidders. 374 Owner City of Yakima Date 7/13/2023 Project City Hall Annex Cost Estimate(Pre Design) ALSC Architects PS SubDiv Description Quantity Unit LaborUP MatiSubUP LaborExt MatlSubExt 1.1 GENERAL REQUIREMENTS 1.0 LS 500,000.00 195,000.00 500,000.00 195,000.00 1.1 Project Schedule(Project Duration) 9.0 MO 300.00 - 2,700.00 1.1 Temp Utility Hookup(Project Duration) 1.0 LS 250.00 - 250.00 1.1 Temp Toilet, (?)EA(Project Duration) 9.0 MO 150.00 - 1,350.00 1.1 Temp Enclosures(Project Specific) 400.0 SF 3.00 - 1,200.00 1.1 Barricades and Barriers(Project Specific) 100.0 LF 3.00 - 300.00 1.1 Temp Fencing(Project Duration) 200.0 LF 4.00 - 800.00 1.1 Gates(Project Duration) 1.0 EA 250.00 - 250.00 1.1 Field Office Rental(Project Duration) 9.0 MO 850.00 - 7,650.00 1.1 Commissioning(Owner Provided?) 1.0 LS 2,000.00 - 2,000.00 1.1 Small Tools(Project Duration) 9.0 MO 200.00 - 1,800.00 1.1 Daily Cleanup(Project Duration) 100.0 HR 25.00 - 2,500.00 1.1 Final Cleanup(End of Project) 20,700.0 SF 0.35 - 7,245.00 1.1 Waste Management(Project Duration) 9.0 MO 300.00 - 2,700.00 1.1 Punch List(Project Closeout) 1.0 LS 4,000.00 - 4,000.00 2.11 Metal studs 3,000.0 CF 0.41 1,230.00 - 2.12 Frames 87.0 EA 43.00 2.00 3,741.00 174.00 2.12 Alum. Storefront 3.0 EA 69.50 208.50 - 2.15 Built-up roof 17,305.0 SF 1.28 22,150.40 - 2.15 Coping removal 750.0 LF 0.64 480.00 2.16 Ceramic tile 752.0 SF 1.08 812.16 - 2.16 V.C.T. 3,000.0 SF 0.73 2,190.00 - 2.16 Carpet 25,082.0 SF 0.36 9,029.52 - 2.16 Base cabinets 50.0 LF 31.50 1,575.00 - 2.16 O.H. cabinets 50.0 EA 22.50 1,125.00 - 2.17 A.C.tile/suspension 33,500.0 SF 0.61 20,435.00 - 2.17 Gyp. bd. 400.0 SF 0.96 384.00 - 2.18 Ceramic tile 900.0 SF 1.22 1,098.00 - 2.18 Gyp. bd. 12,000.0 SF 2.14 25,680.00 - 05 40 00 COLD-FORMED METAL FRAMING 1.0 Int.3 5/8"(16"O.C.)-Basement 165.0 LF 12.35 23.00 2,037.75 3,795.00 Int.3 5/8"(16"O.C.)-1st Floor 410.0 LF 12.35 23.00 5,063.50 9,430.00 Int.3 5/8"(16"O.C.)-2nd Floor 428.0 LF 12.35 23.00 5,285.80 9,844.00 06 40 23 Interior architectural woodwork 220.0 SF 62.50 13,750.00 - R-29,4" 17,305.0 SF 0.62 2.66 10,729.10 46,031.30 Tapered insul. crickets 1,000.0 SF 0.63 3.60 630.00 3,600.00 Acoustic batt insulation-3" 11,000.0 SF 0.32 2.17 3,520.00 23,870.00 TPO 60 mil mech. Fastened 17,305.0 SF 0.99 0.53 17,131.95 9,171.65 07 71 13 Manufact.copings 750.0 LF 3.73 6.90 2,797.50 5,175.00 08 11 00 Metal doors and frames 1.0 HM frame single 39.0 EA 56.50 216.00 2,203.50 8,424.00 08 14 00 Wood doors 1.0 S.C.wood flush(oak)(50%Replacement) 105.0 EA 53.00 201.00 5,565.00 21,105.00 S.C.wood flush(oak)(New) 39.0 EA 53.00 201.00 2,067.00 7,839.00 Operable wall 17.5 LF 600.00 - 10,500.00 08 41 13 Alum-framed ent. and storefronts 3,600.0 SF 5.80 100.00 20,880.00 360,000.00 08 71 00 Door hardware 1.0 08 71 16 Hardware(passage etc.)(New) 39.0 EA 150.00 515.00 5,850.00 20,085.00 08 71 16 Hardware(passage etc.)(Replace exist) 132.0 EA 150.00 515.00 19,800.00 67,980.00 09 30 00 Gypsum Board 1.0 - - GWB 5/8"-Basement 2,000.0 SF 0.97 0.36 1,940.00 720.00 GWB 5/8"-1st Floor 9,635.0 SF 0.97 0.36 9,345.95 3,468.60 GWB 5/8"-2nd Floor 10,058.0 SF 0.97 0.36 9,756.26 3,620.88 09 30 00 Tiling 1.0 09 30 16 Tiling 752.0 SF 7.25 4.83 5,452.00 3,632.16 09 51 23 Acoustical tile ceilings 1.0 Sus.acoust.tile 2x2(w/grid-Basement) 1,760.0 SF 0.75 2.35 1,320.00 4,136.00 Sus.acoust.tile 2x2(w/grid-1st Floor) 15,037.0 SF 0.75 2.35 11,277.75 35,336.95 375 Owner City of Yakima Date 7/13/2023 Project City Hall Annex Cost Estimate(Pre Design) ALSC Architects PS SubDiv Description Quantity Unit LaborUP MatiSubUP LaborExt MatlSubExt Sus.acoust.tile 2x2(w/grid-2nd Floor) 17,104.0 SF 0.75 2.35 12,828.00 40,194.40 09 65 00 Resilient flooring 1.0 09 65 43 Linoleum flooring/sheet vinyl(Basement) 2,175.0 SF 1.23 4.07 2,675.25 8,852.25 09 65 43 Linoleum flooring/sheet vinyl(2nd Floor) 1,662.0 SF 1.23 4.07 2,044.26 6,764.34 09 68 13 Tile carpeting 1.0 09 68 13 Carpet base-Basement 1,870.0 LF 1.40 0.97 2,618.00 1,813.90 09 68 13 Carpet base-1st Floor 11,354.0 LF 1.40 0.97 15,895.60 11,013.38 09 68 13 Carpet base-2nd Floor 11,858.0 LF 1.40 0.97 16,601.20 11,502.26 09 68 13 Medium grade tile-Basement 1,136.0 SF 0.61 4.28 692.96 4,862.08 09 68 13 Medium grade tile-1st Floor 14,661.0 SF 0.61 4.28 8,943.21 62,749.08 09 68 13 Medium grade tile-2nd Floor 13,809.0 SF 0.61 4.28 8,423.49 59,102.52 09 91 23 Interior painting 1.0 GWB(new-Basement) 2,000.0 SF 1.22 0.44 2,440.00 880.00 GWB(new-1st Floor) 9,635.0 SF 1.22 0.44 11,754.70 4,239.40 GWB(new-2nd Floor) 10,058.0 SF 1.22 0.44 12,270.76 4,425.52 GWB(Existing-Basement) 15,330.0 SF 0.24 0.34 3,679.20 5,212.20 GWB(Existing-1st Floor) 39,700.0 SF 0.24 0.34 9,528.00 13,498.00 GWB(Existing-2nd Floor) 48,460.0 SF 0.24 0.34 11,630.40 16,476.40 10 21 13.13 Toilet partitions powdercoat steel 8.0 EA 150.00 475.00 1,200.00 3,800.00 10 21 13.13 Urinal partitions powdercoat steel 2.0 EA 146.00 230.00 292.00 460.00 Interior room signage 100.0 EA 18.75 28.00 1,875.00 2,800.00 10 26 13 Stainless Steel 2"wing 150.0 LF 5.65 26.00 - 3,900.00 10 44 13.13 F.E cabinet w/MP extinguisher 12.0 EA 197.00 315.00 2,364.00 3,780.00 21 10 00 General fire sprinkler system 1.0 LS 240,165.00 - 240,165.00 22 05 05 Selective demolition 1.0 LS 266,850.00 - 266,850.00 22 10 00 General plumbing 1.0 LS 1,174,140.00 - 1,174,140.00 23 10 00 General HVAC systems 1.0 LS 2,561,760.00 - 2,561,760.00 26 20 00 Power 1.0 LS 1,307,565.00 - 1,307,565.00 26 50 00 Lighting 1.0 LS 560,385.00 - 560,385.00 Solar panels-roof 1.0 LS 275,000.00 - 275,000.00 Subtotals $ 874,297.67 $7,861,316.77 376 Owner City of Yakima Date 7/13/23 Project Law&Justice Center-Full Remodel Cost Estimate(Pre Design) ALSC Architects PS Project Delivery Method Project SF 9,800 sf Full Building SF 56,600sf Division Description Labor Material/Sub Percent $/SF 1 General Requirements $30,000.00 $27,905.00 11.01% $5.91 2 Site Work/Demolition $6,493.64 $4.00 0.98% $0.66 3 Concrete $0.00 $0.00 0.00% $0.00 4 Masonry $0.00 $0.00 0.00% $0.00 5 Metals $1,424.50 $1,184.00 0.39% $0.27 6 Wood, Plastics,and Composites $3,750.00 $0.00 0.57% $0.38 7 Thermal and Moisture Protection $1,298.24 $8,803.69 1.53% $1.03 8 Openings $1,214.00 $4,033.50 0.79% $0.54 9 Finishes $22,442.98 $57,179.27 12.03% $8.12 10 Specialties $1,247.25 $3,693.00 0.75% $0.50 11 Equipment $0.00 $0.00 0.00% $0.00 12 Furnishings $0.00 $0.00 0.00% $0.00 13 Special Construction $0.00 $0.00 0.00% $0.00 14 Conveying Equipment $0.00 $0.00 0.00% $0.00 21 Fire Suppression $0.00 $0.00 0.00% $0.00 22 Plumbing $0.00 $58,625.00 8.86% $5.98 23 HVAC $0.00 $252,850.00 38.20% $25.80 25 Integrated Automation $0.00 $0.00 0.00% $0.00 26 Electrical $0.00 $145,875.00 22.04% $14.89 27 Telecommunications $0.00 $0.00 0.00% $0.00 28 Fire&Security $0.00 $0.00 0.00% $0.00 Subtotal $67,870.61 $560,152.46 $64.08 Summary Labor Subtotal $67,870.61 Labor Mark-up 50% $33,935.31 Material/Sub Subtotal $560,152.46 Subtotal $661,958.38 $67.55 Escalation to June 2024 7.00% $46,337.09 Overhead&Profit 10% $70,829.55 Bonds& Insurance 2.25% $17,530.31 Contingency 11% $87,632.09 Sales Tax 8.30% $73,395.85 Current Grand Total $957,683.26 $97.72 General Notes-Estimate based on certain following assumptions 1.All accoustical ceiling tile will be replaced 2. New doors at new locations and no replacement of existing doors 3. Blanket insulation added above ceilings at office areas to minimize sound transfer 4.All walls to be repainted and existing flooring to be replaced 5. Does not include asbestos remediation 6. Does not include any site work 7.Assumes existing toilet rooms will remain as they are 8. No exterior window replacement 9.Mechanical/Electrical estimates are based on the entire building,no architectural work on the first floor 10. Mechanical/Electrical design based on 2021 IBC and WSEC(adoption anticipated October 29,2023) 11. Roofing replacement not included 12. No door hardware replacement 13. Furniture, Fixtures,and Equipment(FFE)not included 377 Electrical Assumptions: 1. Lighting updates and power/data additions only within area of work 2. Branch circuit modifications and improvements to life safety equipment 3.Mechanical equipment is planned to be swapped like for like,so branch connections are included for updated mechanical equipment 4. Egress lighting batter packs will be provided 5. Fire alarm devices will be provided Mechanical Assumptions: 1. In-kind equipment replacement only 2.Assumes new controls required only for new systems 378 Owner City of Yakima Date 7/13/2023 Project Law&Justice Center-Full Remodel Cost Estimate(Pre Design) ALSC Architects PS SubDiv Description Quantity Unit LaborUP MatiSubUP LaborExt MatlSubExt 1.1 GENERAL REQUIREMENTS 1.0 LS 30,000.00 3,000.00 30,000.00 3,000.00 1.1 Project Schedule(Project Duration) 6.0 MO 300.00 - 1,800.00 1.1 Temp Toilet, (?)EA(Project Duration) 6.0 MO 150.00 - 900.00 1.1 Temp Enclosures(Project Specific) 300.0 SF 3.00 - 900.00 1.1 Barricades and Barriers(Project Specific) 75.0 LF 3.00 - 225.00 1.1 Temp Fencing(Project Duration) 200.0 LF 4.00 - 800.00 1.1 Gates(Project Duration) 1.0 EA 250.00 - 250.00 1.1 Field Office Rental(Project Duration) 6.0 MO 850.00 - 5,100.00 1.1 Commissioning(Owner Provided?) 1.0 LS 2,000.00 - 2,000.00 1.1 Small Tools(Project Duration) 6.0 MO 200.00 - 1,200.00 1.1 Daily Cleanup(Project Duration) 100.0 HR 25.00 - 2,500.00 1.1 Final Cleanup(End of Project) 9,800.0 SF 0.35 - 3,430.00 1.1 Waste Management(Project Duration) 6.0 MO 300.00 - 1,800.00 1.1 Punch List(Project Closeout) 1.0 LS 4,000.00 - 4,000.00 2.11 Metal studs 500.0 CF 0.41 205.00 - 2.12 Wood-single 2.0 EA 43.00 2.00 86.00 4.00 2.16 V.C.T. 900.0 SF 0.73 657.00 - 2.16 Carpet 6,505.0 SF 0.36 2,341.80 - 2.16 Base cabinets 8.0 LF 31.50 252.00 - 2.16 O.H. cabinets 8.0 EA 22.50 180.00 - 2.17 A.C.tile/suspension 4,544.0 SF 0.61 2,771.84 - 05 40 00 COLD-FORMED METAL FRAMING 1.0 Int.6"(16"O.C.) 925.0 SF 1.54 1.28 1,424.50 1,184.00 06 40 23 Interior architectural woodwork 60.0 SF 62.50 3,750.00 - Acoustic batt insulation-3" 4,057.0 SF 0.32 2.17 1,298.24 8,803.69 08 11 00 Metal doors and frames 1.0 08 13 16 Aluminum doors 1.0 EA 08 13 16.13 Alum-storefront door 3x7 1.0 EA 495.00 1,125.00 495.00 1,125.00 08 14 16 Flush wood doors 1.0 S.C.wood flush(oak)(New) 1.0 EA 53.00 201.00 53.00 201.00 08 41 00 Entrances and storefronts 1.0 08 41 13 Alum-framed ent. and storefronts 61.0 SF 6.00 27.50 366.00 1,677.50 08 71 00 Door hardware 1.0 08 71 16 Hardware(passage etc.)(New) 2.0 EA 150.00 515.00 300.00 1,030.00 09 30 00 Gypsum Board 1.0 - - GWB 5/8" 925.0 SF 0.97 0.36 897.25 333.00 09 51 23 Acoustical tile ceilings 1.0 Sus.acoust.tile 2x2(w/grid) 7,327.0 SF 0.75 2.35 5,495.25 17,218.45 09 65 00 Resilient flooring 1.0 09 65 13 Rubber base 1,716.0 LF 1.35 1.39 2,316.60 2,385.24 09 65 19 Resilient tile flooring 1.0 09 65 43 Linoleum flooring/sheet vinyl 518.0 SF 1.23 4.07 637.14 2,108.26 09 68 13 Tile carpeting 1.0 09 68 13 Medium grade tile 6,714.0 SF 0.61 4.28 4,095.54 28,735.92 09 91 00 Painting 1.0 09 91 23 Interior painting 1.0 GWB(new) 1,860.0 SF 1.22 0.44 2,269.20 818.40 GWB(Existing) 15,300.0 SF 0.24 0.34 3,672.00 5,202.00 Doors and frames(3x7,2 sides) 40.0 EA 76.50 9.45 3,060.00 378.00 Interior room signage 35.0 EA 18.75 28.00 656.25 980.00 10 26 13 Stainless Steel 2"wing 68.0 LF 5.65 26.00 - 1,768.00 10 44 13.13 F.E cabinet w/MP extinguisher 3.0 EA 197.00 315.00 591.00 945.00 21 10 00 General fire sprinkler system 1.0 LS - - 22 05 05 Selective demolition 1.0 LS 48,625.00 - 48,625.00 22 10 00 General plumbing 1.0 LS 10,000.00 - 10,000.00 23 10 00 General HVAC systems 1.0 LS 252,850.00 - 252,850.00 26 20 00 Power 1.0 LS 106,975.00 - 106,975.00 26 50 00 Lighting 1.0 LS 38,900.00 - 38,900.00 Subtotals $ 67,870.61 $ 582,033.71 379 Owner City of Yakima Date 7/13/2023 Project Law&Justice Center-Full Remodel Cost Estimate(Pre Design) ALSC Architects PS SubDiv Description Quantity Unit LaborUP MatnSubUP LaborExt MatlSubExt 380 Owner City of Yakima Date 7/13/23 Project Law&Justice Center-Partial Remodel Cost Estimate(Pre Design) ALSC Architects PS Project Delivery Method Project SF 3,850 sf Division Description Labor Material/Sub Percent $/SF 1 General Requirements $12,750.00 $13,818.75 11.05% $6.90 2 Site Work/Demolition $3,692.77 $4.00 1.24% $0.96 3 Concrete $0.00 $0.00 0.00% $0.00 4 Masonry $0.00 $0.00 0.00% $0.00 5 Metals $1,424.50 $1,184.00 0.87% $0.68 6 Wood, Plastics,and Composites $3,750.00 $0.00 1.26% $0.97 7 Thermal and Moisture Protection $1,298.24 $8,803.69 3.39% $2.62 8 Openings $998.80 $7,740.00 2.93% $2.27 9 Finishes $10,875.14 $29,607.71 13.58% $10.52 10 Specialties $0.00 $0.00 0.00% $0.00 11 Equipment $0.00 $0.00 0.00% $0.00 12 Furnishings $0.00 $0.00 0.00% $0.00 13 Special Construction $0.00 $0.00 0.00% $0.00 14 Conveying Equipment $0.00 $0.00 0.00% $0.00 21 Fire Suppression $0.00 $0.00 0.00% $0.00 22 Plumbing $0.00 $26,950.00 9.04% $7.00 23 HVAC $0.00 $100,100.00 33.57% $26.00 25 Integrated Automation $0.00 $0.00 0.00% $0.00 26 Electrical $0.00 $57,750.00 19.37% $15.00 27 Telecommunications $0.00 $0.00 0.00% $0.00 28 Fire&Security $0.00 $0.00 0.00% $0.00 Subtotal $34,789.45 $245,958.15 $72.92 Summary Labor Subtotal $34,789.45 Labor Mark-up 50% $17,394.73 Material/Sub Subtotal $245,958.15 Subtotal $298,142.33 $77.44 Escalation to June 2024 7.00% $20,869.96 Overhead&Profit 10% $31,901.23 Bonds& Insurance 2.25% $7,895.55 Contingency 11% $39,469.00 Sales Tax 8.30% $33,057.08 Current Grand Total $431,335.15 $112.04 General Notes-Estimate based on certain following assumptions 1.Accoustical ceiling tile only replaced at remodel area 2. New doors at new locations and no replacement of existing doors 3. Blanket insulation added above ceilings at office areas to minimize sound transfer 4. New flooring and painting of walls only at remodel area 5. Does not include asbestos remediation 6. Does not include any site work 7.Assumes existing toilet rooms will remain as they are 8. No exterior window replacement 9.Mechanical/Electrical design based on 2021 IBC and WSEC(adoption anticipated October 29,2023) 10. Roofing replacement not included 11. No door hardware replacement 12. Furniture, Fixtures,and Equipment(FFE)not included 13.Work only at limited area of 2nd floor,no new finishes except in work area 381 Electrical Assumptions: 1. Lighting updates and power/data additions only within area of work 2. Branch circuit modifications and improvements to life safety equipment 3.Mechanical equipment is planned to be swapped like for like,so branch connections are included for updated mechanical equipment 4. Egress lighting batter packs will be provided 5. Fire alarm devices will be provided Mechanical Assumptions: 1. In-kind equipment replacement only 2.Assumes new controls required only for new systems 382 Owner City of Yakima Date 7/13/2023 Project Law&Justice Center-Partial Remodel Cost Estimate(Pre Design) ALSC Architects PS SubDiv Description Quantity Unit LaborUP MatiSubUP LaborExt MatlSubExt 1.1 GENERAL REQUIREMENTS 1.0 LS 12,750.00 12,750.00 - 1.1 Project Schedule(Project Duration) 4.0 MO 300.00 - 1,200.00 1.1 Temp Enclosures(Project Specific) 100.0 SF 3.00 - 300.00 1.1 Barricades and Barriers(Project Specific) 50.0 LF 3.00 - 150.00 1.1 Field Office Rental(Project Duration) 4.0 MO 850.00 - 3,400.00 1.1 Commissioning(Owner Provided?) 1.0 LS 2,000.00 - 2,000.00 1.1 Small Tools(Project Duration) 4.0 MO 200.00 - 800.00 1.1 Daily Cleanup(Project Duration) 60.0 HR 25.00 - 1,500.00 1.1 Final Cleanup(End of Project) 3,625.0 SF 0.35 - 1,268.75 1.1 Waste Management(Project Duration) 4.0 MO 300.00 - 1,200.00 1.1 Punch List(Project Closeout) 1.0 LS 2,000.00 - 2,000.00 2.11 Metal studs 500.0 CF 0.41 205.00 - 2.12 Wood-single 2.0 EA 43.00 2.00 86.00 4.00 2.16 Carpet 3,850.0 SF 0.36 1,386.00 - 2.16 Base cabinets 22.0 LF 31.50 693.00 - 2.16 O.H. cabinets 22.0 EA 22.50 495.00 - 2.17 A.C.tile/suspension 1,357.0 SF 0.61 827.77 - 05 40 00 COLD-FORMED METAL FRAMING 1.0 Int.6"(16"O.C.) 925.0 SF 1.54 1.28 1,424.50 1,184.00 06 40 23 Interior architectural woodwork 60.0 SF 62.50 3,750.00 - Acoustic batt insulation-3" 4,057.0 SF 0.32 2.17 1,298.24 8,803.69 08 11 00 Metal doors and frames 1.0 08 13 16 Aluminum doors 1.0 EA 08 13 16.13 Alum-storefront door 3x7 1.0 EA 495.00 1,125.00 495.00 1,125.00 08 41 13 Alum-framed ent. and storefronts 61.0 SF 5.80 100.00 353.80 6,100.00 08 71 00 Door hardware 1.0 08 71 16 Hardware(passage etc.)(New) 1.0 EA 150.00 515.00 150.00 515.00 09 30 00 Gypsum Board 1.0 - - GWB 5/8" 925.0 SF 0.97 0.36 897.25 333.00 09 51 23 Acoustical tile ceilings 1.0 Sus.acoust.tile 2x2(w/grid) 3,814.0 SF 0.75 2.35 2,860.50 8,962.90 09 65 00 Resilient flooring 1.0 09 65 13 Rubber base 771.0 LF 1.35 1.39 1,040.85 1,071.69 09 68 13 Tile carpeting 1.0 09 68 13 Medium grade tile 3,814.0 SF 0.61 4.28 2,326.54 16,323.92 09 91 23 Interior painting 1.0 GWB(new) 1,860.0 SF 1.22 0.44 2,269.20 818.40 GWB(Existing) 6,170.0 SF 0.24 0.34 1,480.80 2,097.80 22 05 05 Selective demolition 1.0 LS 19,250.00 - 19,250.00 22 10 00 General plumbing 1.0 LS 7,700.00 - 7,700.00 23 10 00 General HVAC systems 1.0 LS 100,100.00 - 100,100.00 26 20 00 Power 1.0 LS 42,350.00 - 42,350.00 26 50 00 Lighting 1.0 LS 15,400.00 - 15,400.00 Subtotals $ 34,789.45 $ 254,620.65 383 Owner City of Yakima Date 7/11/23 Project Law&Justice Center-Full 2nd floor remodel,full building MEP Cost Estimate(Pre Design) ALSC Architects PS Project Delivery Method Project SF 9,800 sf Full Building SF 56,600sf Division Description Labor Material/Sub Percent $/SF 1 General Requirements $225,000.00 $139,905.00 10.97% $37.24 2 Site Work/Demolition $6,493.64 $4.00 0.15% $0.66 3 Concrete $0.00 $0.00 0.00% $0.00 4 Masonry $0.00 $0.00 0.00% $0.00 5 Metals $1,424.50 $1,184.00 0.06% $0.27 6 Wood, Plastics,and Composites $3,750.00 $0.00 0.09% $0.38 7 Thermal and Moisture Protection $1,298.24 $8,803.69 0.23% $1.03 8 Openings $1,214.00 $4,033.50 0.12% $0.54 9 Finishes $22,442.98 $57,179.27 1.83% $8.12 10 Specialties $1,247.25 $3,693.00 0.11% $0.50 11 Equipment $0.00 $0.00 0.00% $0.00 12 Furnishings $0.00 $0.00 0.00% $0.00 13 Special Construction $0.00 $0.00 0.00% $0.00 14 Conveying Equipment $0.00 $0.00 0.00% $0.00 21 Fire Suppression $0.00 $0.00 0.00% $0.00 22 Plumbing $0.00 $385,315.00 8.85% $39.32 23 HVAC $0.00 $2,532,070.00 58.18% $258.37 25 Integrated Automation $0.00 $0.00 0.00% $0.00 26 Electrical $0.00 $825,675.00 18.97% $84.25 27 Telecommunications $0.00 $0.00 0.00% $0.00 28 Fire&Security $0.00 $0.00 0.00% $0.00 Subtotal $262,870.61 $3,957,862.46 NA Summary Labor Subtotal $262,870.61 Labor Mark-up 50% $131,435.31 Material/Sub Subtotal $3,957,862.46 Subtotal $4,352,168.38 NA Escalation to June 2024 7.00% $304,651.79 Overhead&Profit 10% $465,682.02 Bonds& Insurance 2.25% $115,256.30 Contingency 11% $576,153.43 Sales Tax 8.30% $482,554.69 Current Grand Total $6,296,466.60 NA General Notes-Estimate based on certain following assumptions 1.Architectural estimate includes 2nd floor only 2. New doors at new locations and no replacement of existing doors 3. Blanket insulation added above ceilings at office areas to minimize sound transfer 4.All accoustical ceiling tile on will be replaced.All walls to be repainted and existing flooring to be replaced(2nd floor) 5. Does not include asbestos remediation 6. Does not include any site work 7.Assumes existing toilet rooms will remain as they are 8. No exterior window replacement 9.Mechanical/Electrical estimates are based on the entire building,no architectural work on the first floor 10. Mechanical/Electrical design based on 2021 IBC and WSEC(adoption anticipated October 29,2023) 11. Roofing replacement not included 384 12. No door hardware replacement 13. Furniture, Fixtures,and Equipment(FFE)not included Electrical Assumptions: 1. No major architectural work planned for this building,so no distribution equipment changes are expected. Branch circuits changes only 2.Mechanical equipment is planned to be swapped like for like,so branch connections are included for updated mechanical equipment 3. Egress lighting battery packs will be provided 4. Fire alarm devices will be provided Mechanical Assumptions: 1. Estimate is based on in-kind replacement only for end of life equipment 2. Full removal and replacement of existing mechanical and plumbing systems. 3.All HVAC equipment in compliance with 2021 WSEC,C403.1.4(non-fossil fuel based) 4. Electrical service is large enough for new systems,no service upgrade required. 5.Water heater is electric per 2021 WSEC, C404.2.1,exception 1 6.Water heater is heat pump based per 2021 WSEC, C404.2.1 7.Assumes complying with 2021 WSEC, C403.1.4&C404.2.1 would trigger an electric service upgrade,allowing in- kind replacement per C502.4.6,exception 6 and C503.3,exception 3 8. New controls required for all systems and a minimum of two bidders 385 Owner City of Yakima Date 7/11/2023 Project Law&Justice Center-Full 2nd floor remodel,full building MEP Cost Estimate(Pre Design) ALSC Architects PS SubDiv Description Quantity Unit LaborUP MatiSubUP LaborExt MatlSubExt 1.1 GENERAL REQUIREMENTS 1.0 LS 225,000.00 115,000.00 225,000.00 115,000.00 1.1 Project Schedule(Project Duration) 6.0 MO 300.00 - 1,800.00 1.1 Temp Toilet, (?)EA(Project Duration) 6.0 MO 150.00 - 900.00 1.1 Temp Enclosures(Project Specific) 300.0 SF 3.00 - 900.00 1.1 Barricades and Barriers(Project Specific) 75.0 LF 3.00 - 225.00 1.1 Temp Fencing(Project Duration) 200.0 LF 4.00 - 800.00 1.1 Gates(Project Duration) 1.0 EA 250.00 - 250.00 1.1 Field Office Rental(Project Duration) 6.0 MO 850.00 - 5,100.00 1.1 Commissioning(Owner Provided?) 1.0 LS 2,000.00 - 2,000.00 1.1 Small Tools(Project Duration) 6.0 MO 200.00 - 1,200.00 1.1 Daily Cleanup(Project Duration) 100.0 HR 25.00 - 2,500.00 1.1 Final Cleanup(End of Project) 9,800.0 SF 0.35 - 3,430.00 1.1 Waste Management(Project Duration) 6.0 MO 300.00 - 1,800.00 1.1 Punch List(Project Closeout) 1.0 LS 4,000.00 - 4,000.00 2.11 Metal studs 500.0 CF 0.41 205.00 - 2.12 Wood-single 2.0 EA 43.00 2.00 86.00 4.00 2.16 V.C.T. 900.0 SF 0.73 657.00 - 2.16 Carpet 6,505.0 SF 0.36 2,341.80 - 2.16 Base cabinets 8.0 LF 31.50 252.00 - 2.16 O.H. cabinets 8.0 EA 22.50 180.00 - 2.17 A.C.tile/suspension 4,544.0 SF 0.61 2,771.84 - 05 40 00 COLD-FORMED METAL FRAMING 1.0 Int.6"(16"O.C.) 925.0 SF 1.54 1.28 1,424.50 1,184.00 06 40 23 Interior architectural woodwork 60.0 SF 62.50 3,750.00 - Acoustic batt insulation-3" 4,057.0 SF 0.32 2.17 1,298.24 8,803.69 08 11 00 Metal doors and frames 1.0 08 13 16 Aluminum doors 1.0 EA 08 13 16.13 Alum-storefront door 3x7 1.0 EA 495.00 1,125.00 495.00 1,125.00 08 14 16 Flush wood doors 1.0 S.C.wood flush(oak)(New) 1.0 EA 53.00 201.00 53.00 201.00 08 41 00 Entrances and storefronts 1.0 08 41 13 Alum-framed ent. and storefronts 61.0 SF 6.00 27.50 366.00 1,677.50 08 71 00 Door hardware 1.0 08 71 16 Hardware(passage etc.)(New) 2.0 EA 150.00 515.00 300.00 1,030.00 09 30 00 Gypsum Board 1.0 - - GWB 5/8" 925.0 SF 0.97 0.36 897.25 333.00 09 51 23 Acoustical tile ceilings 1.0 Sus.acoust.tile 2x2(w/grid) 7,327.0 SF 0.75 2.35 5,495.25 17,218.45 09 65 00 Resilient flooring 1.0 09 65 13 Rubber base 1,716.0 LF 1.35 1.39 2,316.60 2,385.24 09 65 19 Resilient tile flooring 1.0 09 65 43 Linoleum flooring/sheet vinyl 518.0 SF 1.23 4.07 637.14 2,108.26 09 68 13 Tile carpeting 1.0 09 68 13 Medium grade tile 6,714.0 SF 0.61 4.28 4,095.54 28,735.92 09 91 00 Painting 1.0 09 91 23 Interior painting 1.0 GWB(new) 1,860.0 SF 1.22 0.44 2,269.20 818.40 GWB(Existing) 15,300.0 SF 0.24 0.34 3,672.00 5,202.00 Doors and frames(3x7,2 sides) 40.0 EA 76.50 9.45 3,060.00 378.00 Interior room signage 35.0 EA 18.75 28.00 656.25 980.00 10 26 13 Stainless Steel 2"wing 68.0 LF 5.65 26.00 - 1,768.00 10 44 13.13 F.E cabinet w/MP extinguisher 3.0 EA 197.00 315.00 591.00 945.00 21 10 00 General fire sprinkler system 1.0 LS - - 22 05 05 Selective demolition 1.0 LS 275,225.00 - 275,225.00 22 10 00 General plumbing 1.0 LS 110,090.00 - 110,090.00 23 10 00 General HVAC systems 1.0 LS 2,532,070.00 - 2,532,070.00 26 20 00 Power 1.0 LS 605,495.00 - 605,495.00 26 50 00 Lighting 1.0 LS 220,180.00 - 220,180.00 386 Owner City of Yakima Date 7/11/2023 Project Law&Justice Center-Full 2nd floor remodel,full building MEP Cost Estimate(Pre Design) ALSC Architects PS SubDiv Description Quantity Unit LaborUP MatnSubUP LaborExt MatlSubExt Subtotals $ 262,870.61 $4,081,713.71 387 Owner City of Yakima Date 7/13/23 Project SAU Cost Estimate(Pre Design) ALSC Architects PS Project Delivery Method Project SF 5,790 sf Division Description Labor Material/Sub Percent $/SF 1 General Requirements $45,000.00 $25,126.50 11.02% $12.11 2 Site Work/Demolition $5,851.68 $28.00 0.70% $1.02 3 Concrete $0.00 $0.00 0.00% $0.00 4 Masonry $0.00 $0.00 0.00% $0.00 5 Metals $3,542.00 $2,944.00 0.77% $1.12 6 Wood, Plastics,and Composites $0.00 $0.00 0.00% $0.00 7 Thermal and Moisture Protection $700.80 $4,752.30 0.65% $0.94 8 Openings $5,214.00 $18,394.00 2.81% $4.08 9 Finishes $22,098.24 $38,153.33 7.17% $10.41 10 Specialties $1,003.50 $3,225.00 0.50% $0.73 11 Equipment $0.00 $0.00 0.00% $0.00 12 Furnishings $0.00 $0.00 0.00% $0.00 13 Special Construction $0.00 $0.00 0.00% $0.00 14 Conveying Equipment $0.00 $0.00 0.00% $0.00 21 Fire Suppression $0.00 $31,845.00 3.79% $5.50 22 Plumbing $0.00 $127,380.00 15.16% $22.00 23 HVAC $0.00 $220,020.00 26.19% $38.00 25 Integrated Automation $0.00 $0.00 0.00% $0.00 26 Electrical $0.00 $243,180.00 28.94% $42.00 27 Telecommunications $0.00 $0.00 0.00% $0.00 28 Fire&Security $0.00 $0.00 0.00% $0.00 Subtotal $83,410.22 $715,048.13 $137.90 Summary Labor Subtotal $83,410.22 Labor Mark-up 50% $41,705.11 Material/Sub Subtotal $715,048.13 Subtotal $840,163.46 $145.11 Escalation to June 2024 7.00% $58,811.44 Overhead&Profit 10% $89,897.49 Bonds& Insurance 2.25% $22,249.63 Contingency 11% $111,223.42 Sales Tax 8.30% $93,154.67 Current Grand Total $1,215,500.12 $209.93 General Notes-Estimate based on certain following assumptions 1.All accoustical ceiling tile will be replaced 2. New doors at new locations and no replacement of existing doors 3.All door hardware to be new or replaced 4.All walls to be repainted and existing flooring to be replaced 5. Does not include asbestos remediation 6. Does not include any site work 7.Assumes existing toilet rooms will remain as they are 8. No exterior window replacement 9.Mechanical/Electrical design based on 2021 IBC and WSEC(adoption anticipated October 29,2023) 10. Roofing replacement not included 11. Furniture, Fixtures,and Equipment(FFE)not included 388 Electrical Assumptions: 1.Service Equipment will be replaced,all distribution will be replaced 2. Egress lighting battery packs will be provided 3. New lighting and controls will be provided 4. New receptacles and branch panels will be provided 5. New fire alarm branch devices will be provided 6. No modifications will be made to security system,cameras,headend Mechanical Assumptions: 1. Fire sprinklers added. 2. Full removal and replacement of existing mechanical and plumbing systems. 3.All HVAC equipment in compliance with 2021 WSEC,C403.1.4(non-fossil fuel based) 4. Electrical service is large enough for new systems,no service upgrade required. 5.Water heater is electric per 2021 WSEC, C404.2.1,exception 1 6. New controls required for all systems and a minimum of two bidders 7. Estimate is based on a split system heat pump with dedicated outside air 389 Owner City of Yakima Date 7/13/2023 Project SAU Cost Estimate(Pre Design) ALSC Architects PS SubDiv Description Quantity Unit LaborUP MatiSubUP LaborExt MatlSubExt 1.1 GENERAL REQUIREMENTS 1.0 LS 45,000.00 1,000.00 45,000.00 1,000.00 1.1 Project Schedule(Project Duration) 6.0 MO 300.00 - 1,800.00 1.1 Temp Utility Hookup(Project Duration) 1.0 LS 250.00 - 250.00 1.1 Temp Toilet, (?)EA(Project Duration) 6.0 MO 150.00 - 900.00 1.1 Temp Enclosures(Project Specific) 400.0 SF 3.00 - 1,200.00 1.1 Barricades and Barriers(Project Specific) 100.0 LF 3.00 - 300.00 1.1 Temp Fencing(Project Duration) 200.0 LF 4.00 - 800.00 1.1 Gates(Project Duration) 1.0 EA 250.00 - 250.00 1.1 Field Office Rental(Project Duration) 6.0 MO 850.00 - 5,100.00 1.1 Commissioning(Owner Provided?) 1.0 LS 2,000.00 - 2,000.00 1.1 Small Tools(Project Duration) 6.0 MO 200.00 - 1,200.00 1.1 Daily Cleanup(Project Duration) 100.0 HR 25.00 - 2,500.00 1.1 Final Cleanup(End of Project) 5,790.0 SF 0.35 - 2,026.50 1.1 Waste Management(Project Duration) 6.0 MO 300.00 - 1,800.00 1.1 Punch List(Project Closeout) 1.0 LS 4,000.00 - 4,000.00 2.11 Metal studs 1,000.0 CF 0.41 410.00 - 2.12 Wood-single 14.0 EA 43.00 2.00 602.00 28.00 2.16 Carpet 4,544.0 SF 0.36 1,635.84 - 2.16 Base cabinets 8.0 LF 31.50 252.00 - 2.16 O.H. cabinets 8.0 EA 22.50 180.00 - 2.17 A.C.tile/suspension 4,544.0 SF 0.61 2,771.84 - 05 40 00 COLD-FORMED METAL FRAMING 1.0 Int.6"(16"O.C.) 2,300.0 SF 1.54 1.28 3,542.00 2,944.00 Acoustic batt insulation-3" 2,190.0 SF 0.32 2.17 700.80 4,752.30 08 11 00 Metal doors and frames 1.0 HM frame single 12.0 EA 56.50 216.00 678.00 2,592.00 08 14 00 Wood doors 1.0 S.C.wood flush(oak)(New) 12.0 EA 53.00 201.00 636.00 2,412.00 08 71 00 Door hardware 1.0 08 71 16 Hardware(passage etc.)(New) 12.0 EA 150.00 515.00 1,800.00 6,180.00 08 71 16 Hardware(passage etc.)(Replace exist) 14.0 EA 150.00 515.00 2,100.00 7,210.00 09 30 00 Gypsum Board 1.0 - - GWB 5/8" 4,600.0 SF 0.97 0.36 4,462.00 1,656.00 09 51 23 Acoustical tile ceilings 1.0 Sus.acoust.tile 2x2(w/grid) 4,544.0 SF 0.75 2.35 3,408.00 10,678.40 09 68 13 Tile carpeting 1.0 09 68 13 Carpet base 1,343.0 LF 1.40 0.97 1,880.20 1,302.71 09 68 13 Medium grade tile 4,544.0 SF 0.61 4.28 2,771.84 19,448.32 09 91 23 Interior painting 1.0 GWB(new) 4,600.0 SF 1.22 0.44 5,612.00 2,024.00 GWB(Existing) 8,230.0 SF 0.24 0.34 1,975.20 2,798.20 Doors and frames(3x7,2 sides) 26.0 EA 76.50 9.45 1,989.00 245.70 Interior room signage 22.0 EA 18.75 28.00 412.50 616.00 10 26 13 Stainless Steel 2"wing 64.0 LF 5.65 26.00 - 1,664.00 10 44 13.13 F.E cabinet w/MP extinguisher 3.0 EA 197.00 315.00 591.00 945.00 21 10 00 General fire sprinkler system 1.0 LS 31,845.00 - 31,845.00 22 05 05 Selective demolition 1.0 LS 28,950.00 - 28,950.00 22 10 00 General plumbing 1.0 LS 98,430.00 - 98,430.00 23 10 00 General HVAC systems 1.0 LS 220,020.00 - 220,020.00 26 20 00 Power 1.0 LS 176,595.00 - 176,595.00 26 50 00 Lighting 1.0 LS 66,585.00 - 66,585.00 Subtotals $ 83,410.22 $ 751,525.13 390 Owner City of Yakima Date 7/13/23 Project PD Storage Annex Cost Estimate(Pre Design) ALSC Architects PS Project Delivery Method Project SF 13,625 sf Division Description Labor Material/Sub Percent $/SF 1 General Requirements $35,000.00 $25,518.75 10.99% $4.44 2 Site Work/Demolition $18,494.50 $0.00 2.60% $1.36 3 Concrete $0.00 $0.00 0.00% $0.00 4 Masonry $0.00 $0.00 0.00% $0.00 5 Metals $0.00 $0.00 0.00% $0.00 6 Wood, Plastics,and Composites $0.00 $0.00 0.00% $0.00 7 Thermal and Moisture Protection $24,244.75 $50,168.75 10.48% $5.46 8 Openings $0.00 $0.00 0.00% $0.00 9 Finishes $0.00 $0.00 0.00% $0.00 10 Specialties $0.00 $0.00 0.00% $0.00 11 Equipment $0.00 $0.00 0.00% $0.00 12 Furnishings $0.00 $0.00 0.00% $0.00 13 Special Construction $0.00 $0.00 0.00% $0.00 14 Conveying Equipment $0.00 $0.00 0.00% $0.00 21 Fire Suppression $0.00 $74,938.00 10.55% $5.50 22 Plumbing $0.00 $34,063.00 4.80% $2.50 23 HVAC $0.00 $313,375.00 44.13% $23.00 25 Integrated Automation $0.00 $0.00 0.00% $0.00 26 Electrical $0.00 $95,375.00 13.43% $7.00 27 Telecommunications/AV $0.00 $0.00 0.00% $0.00 28 Fire&Security $0.00 $0.00 0.00% $0.00 Subtotal $77,739.25 $593,438.50 $49.26 Summary Labor Subtotal $77,739.25 Labor Mark-up 50% $38,869.63 Material/Sub Subtotal $593,438.50 Subtotal $710,047.38 $52.11 Escalation to June 2024 7.00% $49,703.32 Overhead&Profit 10% $75,975.07 Bonds& Insurance 2.25% $18,803.83 Contingency 11% $93,998.25 Sales Tax 8.30% $78,727.81 Current Grand Total $1,027,255.66 $75.39 General Notes-Estimate based on certain following assumptions 1.Architectural scope includes only roofing replacement 2. Hazardous Material Remediation not included Electrical Assumptions: 1. No Architectural work planned for this building,so no distribution equipment changes or major branch device changes are expected 2. Egress lighting battery packs will be provided 3. Fire alarm devices will be provided Mechanical Assumptions: 1. Fire sprinklers added. 2. Full removal and replacement of existing mechanical and plumbing systems. 3.All HVAC equipemnt in compliance with 2021 WSEC,C403.1.4(non-fossil fuel based) 4. Electrical service is large enough for new systems,no service upgrade required. 5.Water heater is heat pump based per 2021 WSEC, C404.2.1 6. Estimate based on replacement in kind for the unit heaters in the warehouse area and a packaged rooftop heat pump unit over the file storage area 7. New controls required for all systems and a minimum of two bidders. 391 Owner City of Yakima Date 7/13/2023 Project PD Storage Annex Cost Estimate(Pre Design) ALSC Architects PS SubDiv Description Quantity Unit LaborUP MatiSubUP LaborExt MatlSubExt 1.1 GENERAL REQUIREMENTS 1.0 LS 35,000.00 2,000.00 35,000.00 2,000.00 1.1 Project Schedule(Project Duration) 4.0 MO 300.00 - 1,200.00 1.1 Temp Utility Hookup(Project Duration) 1.0 LS 250.00 - 250.00 1.1 Temp Toilet, (?)EA(Project Duration) 4.0 MO 150.00 - 600.00 1.1 Temp Enclosures(Project Specific) 400.0 SF 3.00 - 1,200.00 1.1 Barricades and Barriers(Project Specific) 100.0 LF 3.00 - 300.00 1.1 Temp Fencing(Project Duration) 200.0 LF 4.00 - 800.00 1.1 Gates(Project Duration) 1.0 EA 250.00 - 250.00 1.1 Field Office Rental(Project Duration) 4.0 MO 850.00 - 3,400.00 1.1 Commissioning(Owner Provided?) 1.0 LS 2,000.00 - 2,000.00 1.1 Small Tools(Project Duration) 4.0 MO 200.00 - 800.00 1.1 Daily Cleanup(Project Duration) 50.0 HR 25.00 - 1,250.00 1.1 Final Cleanup(End of Project) 13,625.0 SF 0.35 - 4,768.75 1.1 Waste Management(Project Duration) 9.0 MO 300.00 - 2,700.00 1.1 Punch List(Project Closeout) 1.0 LS 4,000.00 - 4,000.00 2.1 DEMOLITION -SELECTIVE 1.0 . 2.15 Single-ply 13,625.0 SF 1.28 17,440.00 - 2.15 Coping removal 450.0 LF 0.64 288.00 2.16 V.C.T. 1,050.0 SF 0.73 766.50 - 07 21 00 Thermal insulation 1.0 07 21 13.19 Rigid(Poly Iso/Pheno) 1.0 R-29,4" 13,625.0 SF 0.62 2.66 8,447.50 36,242.50 Tapered insul. crickets 1,000.0 SF 0.63 3.60 630.00 3,600.00 07 54 23 TPO roofing 1.0 TPO 60 mil mech. Fastened 13,625.0 SF 0.99 0.53 13,488.75 7,221.25 07 71 13 Manufact.copings 450.0 LF 3.73 6.90 1,678.50 3,105.00 21 10 00 General fire sprinkler system 1.0 LS 74,938.00 - 74,938.00 22 05 05 Selective demolition 1.0 LS 34,063.00 - 34,063.00 22 10 00 General plumbing 1.0 LS - - 23 10 00 General HVAC systems 1.0 LS 313,375.00 - 313,375.00 26 20 00 Power 1.0 LS 40,875.00 - 40,875.00 26 50 00 Lighting 1.0 LS 54,500.00 - 54,500.00 Subtotals $ 77,739.25 $ 607,744.75 392 QTY PER UNIT COST TOTAL FULL STREET VACATE SITE PLAZA SPACE (CONCRETE) 4500 SF 15 67500 ASPHALT PAVING 42000 SF 6 252000 GREEN/OPEN SPACE 14000 SF 9 126000 STREET PLAZA SPACE (CONCRETE) 17000 SF 15 255000 ASPHALT PAVING 760 SF 6 4560 GREEN/OPEN SPACE 16000 SF 9 144000 GRADING & DRAINAGE 1 LS 80000 80000 SITE FURNISHING ALLOWANCE 1 LS 75000 75000 BIKE,TRASH, BENCHES, DINING TREES 55 EA 500 27500 20x30 COVERED STAGE PAVILION 1 LS 150000 150000 ILLUMINATION 1 LS 130000 130000 BUS SHELTER 1 LS 5000 5000 SUB TOTAL 2,165,620 DESIGN/SOFT COST(25%) 541,405 CONTINGENCY(20%) 433,124 TAXES (8%) 173,250 HARD COST/CONSTR. (8%) 173,250 TOTAL 3,486,648 site 13% street 12% 393 QTY PER UNIT COST TOTAL HALF STREET VACATE (turnaround) SITE PLAZA SPACE (CONCRETE) 3500 SF 15 52500 ASPHALT PAVING 42000 SF 6 252000 GREEN/OPEN SPACE 11000 SF 9 99000 STREET PLAZA SPACE (CONCRETE) 23000 SF 15 345000 ASPHALT PAVING 5000 SF 6 30000 GREEN/OPEN SPACE 5500 SF 9 49500 GRADING & DRAINAGE 1 LS 70000 70000 SITE FURNISHING ALLOWANCE 1 LS 68000 68000 BIKE,TRASH, BENCHES, DINING TREES 50 EA 500 25000 20x30 STAGE 1 LS 20000 20000 ILLUMINATION 1 LS 120000 120000 BUS SHELTER 1 LS 5000 5000 TOTAL 1,964,000 DESIGN/SOFT COST(25%) 491,000 CONTINGENCY(20%) 392,800 TAXES (8%) 157,120 HARD COST/CONSTR. (8%) 157,120 TOTAL 3,162,040 394 *Preferred Option QTY PER UNIT COST TOTAL CURVED STREET SITE PLAZA SPACE (CONCRETE) 3000 SF 15 45000 ASPHALT PAVING 34000 SF 6 204000 GREEN/OPEN SPACE 22000 SF 9 198000 STREET PLAZA SPACE (CONCRETE) 16000 SF 15 240000 ASPHALT PAVING 19500 SF 6 117000 GREEN/OPEN SPACE 3000 SF 9 27000 GRADING & DRAINAGE 1 LS 70000 70000 SITE FURNISHING ALLOWANCE 1 LS 68000 68000 BIKE,TRASH, BENCHES, DINING TREES 40 EA 500 20000 PAVILION/COVERED STAGE 1 LS 300000 300000 ILLUMINATION 1 LS 150000 150000 BUS SHELTER 1 LS 50000 50000 TOTAL 2,320,000 DESIGN/SOFT COST(25%) 580,000 CONTINGENCY(20%) 464,000 TAXES (8%) 185,600 HARD COST/CONSTR. (8%) 185,600 TOTAL 3,735,200 site 12% street 10% RANGE: 3.2 - 3.7 million NOTES NEED MORE ALLOWANCE FOR SITE FURNISHINGS WITH LARGER PLAZA SPACES SITE FURNISHING: ASSUME 2 BIKE RACKS (2K), 4 TRASH (6K), 15 BENCHES (30K), 10 DINING (30K), GREEN/OPEN SPACE COULD BE ANYTHING FROM A PLAIN AREA OF TURF TO A FULLY-PLANTED ISLAND WITH DECORATIVE MULCH, SO AN AVERAGE WAS USED. CONSIDERED THE CARRYING CAPACITY OF THE AREA- HOW MANY PEOPLE WILL THE SPACE SERVE AT MAX USE?? RECOMMENDATION: INCREASE GREEN SPACE TO ENHANCE USER EXPERIENCE, REDUCE HEAT ISLAND EFFECT, AND REDUCE UP FRONT COST. ASPHALT AND GRASS ARE THE MOST COST EFFECTIVE PER SF CONPARED TO CONCRETE PLAZA. 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IL -----1 , ii 1, II • 1 i - : r- .. laii141 Ikli k, 'di i am= ilk sit .,: 1„...._l -41 • - fi r , 1Wa- ... . 0 .. ig....., = imr41 , 1 ma, Ai' 111 1! . ‘_ __.. . , . 0 —\‘. — . . , it AM\ 1111 Schedule Phase 1 Schedule Remodel City Hall DESIGN- 8 MONTHS Former Bank of America "-' • • • P CONSTRUCTION- 9 MONTHS Capitol Theatre Move YPD Training Room * Move Vacate YPAC Building * Pease 2 Scnedule Remodel City Hall IlL DESIGN - 9 MONTHS 1111 Annex • • • PER Former City Hall CONSTRUCTION- 12 MONTHS Vacate ONDS Building * 2ndAvenue Revisions DESIGN 6MOHS City Hall Site Renovation • • PERMIT CONSTRUCTION- 7 MONTHS Remodel SAU DESIGN-4 MONTHS Former YPAC • PERMIT CONSTRUCTION- 6 MONTHS Vacate Police Special * Services Building Phase 3 Schedule Remodel Legal Center ES// - ' NTHS RMIT CONSTRUCTION- 6 MONTHS Move Back-Up * Dispatch • Owner Review/Estimate *Move 413 The following cost estimates are based on "ideal" layouts as shown in the diagrams in the Conceptual Design section and include all new finishes in occupied spaces unless noted otherwise in the detailed estimate. City Hall (Former Bank of America) $6,949,161 City Hall Annex (Former City Hall) $12,456,338 City Hall/City Hall Annex Site Work $3,735,200 SAU (Former Y-PAC) $1 ,215,500 Law and Justice Center 2nd Floor Full Remodel $957,683 2nd Floor Partial Remodel $431 ,335 Police Department Storage Annex $1 ,027,256