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HomeMy WebLinkAbout02/06/2024 07.A. Approval of minutes from the January 16, 2024 City Council regularmeeting, January 22, 2024 special meeting and January 23, 2024 study session 1 a, ____,) BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.A. For Meeting of: February 6, 2024 ITEM TITLE: Approval of minutes from the January 16, 2024 City Council regular meeting, January 22, 2024 special meeting and January 23, 2024 study session SUBMITTED BY: Rosalinda Ibarra, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Approve minutes. ATTACHMENTS: Description Upload Date Type ❑ 1-16 regular mtg_draft minute. 1/23/2024 Corer Memo ❑ 1-22 special mtg_draft minutes 1/25/2024 Corer Memo ❑ 1-23 study session_draft minutes 1/29/2024 Corer Memo 2 MINUTES YAKIMA CITY COUNCIL January 16, 2024 City Hall --Council Chambers -129 N 2nd Street, Yakima, WA 5:30 p.m. Regular Meeting conducted in person and virtually via Zoom. 1. Roll Call Present: Mayor Patricia Byers presiding;Assistant Mayor Matt Brown; and Councilmembers Reedy Berg, Janice Deccio, Rick Glenn, Danny Herrera and Leo Roy Staff:Assistant City Manager Rosylen Oglesby, City Attorney Sara Watkins and City Clerk Rosalinda Ibarra 2. Pledge of Allegiance Mayor Byers led the Pledge of Allegiance. 3. Interpreter Services Mayor Byers introduced Jorge Villasenor who announced interpreter services are available in Spanish. 4. Public Comment David Macias,AFSCME President and City Wastewater Division employee; Tim Sears, City employee; Dustin Miley, City Water Division employee; and, Matt Mayer, City Irrigation Division employee, spoke regarding working conditions, competitive wages, and inability to retain City employees. AgiiIMP- Joey Anderson, City resident, spoke about her current living conditions and lack of services available to community members struggling with rental properties and landlord issues. Kyle Curtis, County Commissioner District 2, welcomed new Council members and expressed interest in collaborating on future projects, such as the crime lab and the homeless response system. Scott Kracht, spoke regarding several matters. Natalie McClendon, City resident and chair of the Community Integration Committee (CIC), spoke about public participation barriers. She noted the work that the CIC accomplished in reviewing the single family rehab program and the ability to delve deeper into expanding programs to serve a larger portion of the community. 5. Open Discussion for the Good of the Order A. Appointments to Boards, Commissions and Council Committees Page 1 of 6 3 Council assignments to Boards, Commissions, and Committees Councilmembers reviewed the list of boards, commissions, and committees. It was Council consensus to make the following appointments at this time: • Nominating Committee (members change every year): Brown, Deccio, Byers • GRIT Steering Committee: Herrera, Deccio • Yakima Valley Tourism Board of Directors: Deccio • Lodging Tax Advisory Committee (LTAC): Byers • Capitol Theatre Board: Deccio • Choose Yakima Valley (YCDA): Herrera • Yakima Chamber of Commerce Board: Brown and alternate Glenn • Supporting Investments in Economic Diversification Board (SIED): Byers and alternate Brown • Yakima Valley Conference of Governments (YVCOG) Executive Board: Byers • Yakima Regional Clean Air Board: Deccio • Yakima County Board of Health: Byers • Yakima Basin Fish &Wildlife Recovery Board: Herrera • Yakima Basin Integrated Plan: Byers • Trans-Action: Byers • Sports Commission: Herrera • Homeless Network Executive Committee: Glenn • Yakima County Homeless Coalition Executive Committee: Brown • Arts Commission: Deccio • Parks & Recreation Commission: Brown and alternate Herrera • Community Integration Committee: Herrera and alternate Deccio • Yakama Nation Community Contribution Committee: Byers • Fire Relief& Pension Board: Byers • Police Relief& Pension Board: Byers MOTION: Brown motioned and Glenn seconded to set a future study session a discussion about Council committees and boards. The motion carried by unanimous vote. 6. Council Reports A. Update regarding calls with FAA and Rep. Newhouse about the airport terminal project Robert Hodgman, Director of Yakima Air Terminal, provided an update about recent phone calls with Federal Aviation Administration officials and Representative Dan Newhouse regarding the funding for the modernization of the airport terminal project. He noted Representative Newhouse is supportive of the project. HollyAnna LittleBull, Assistant Director of the Northwest Tribal Technical Assistance Program (NW TTAP), researched and located documents at archives regarding promises to return passenger rail service to the Yakama Nation and restore the North Coast Hiawatha Route. Ms. LittleBull announced that this project will move forward. Three locations have been identified to accommodate a train station and secure parking structures but will require approval by the Yakama Nation. B. Discussion about Association of Washington Cities- City Action Days Assistant City Manager Rosylen Oglesby informed Councilmembers that registration to the Annual Association of Washington Cities, City Action Days is full but the City has an Page 2 of 6 4 opportunity to send a delegation to Olympia during this year's legislative session. Mayor Byers and Councilmember Glenn will attend on January 28-30. C. Discussion regarding recruitment for City Manager Assistant City Manager Rosylen Oglesby and Director of Human Resources Connie Mendoza presented Council members information to assist in their discussion regarding the recruitment for a new city manager. Regarding the recruitment process, Council was in favor of having an internal recruitment process and include a selection committee, community feedback, and staff engagement.After discussion, MOTION: Brown moved and Deccio seconded to place on the next business meeting agenda a discussion about the City Manager job description. The motion carried by unanimous vote. D. Resolution authorizing an agreement with GMP Consultants for Interim City Manager Greg Prothman from GMP Consultants briefed Council on the proposal to select Dave Zabell as Interim City Manager for the City of Yakima. ..4r The City Clerk read the resolution by title only. A RESOLUTION approving an agreement with GMP Consultants to provide an Interim City Manager to the City of Yakima. After discussion, MOTION: Deccio moved and Herrera seconded to have City Council meet with Mr. Zabell, either individually or as a whole, to get to know him prior to authorizing a contract. The motion carried by a 6-1 vote; Brown voting no. MOTION: Deccio moved and Brown seconded to have a special meeting on January 22nd at 5:30 p.m. at City Hall to meet with candidate Dave Zabell for potential Interim City Manager and vote on a resolution authorizing a contract with GMP Consultants. The motion carried by unanimous vote. 7. Consent Agenda Mayor Byers referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. Item F was removed from the consent agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Brown moved and Deccio seconded to approve the consent agenda as read. The motion carried by a 7-0 roll call vote. A. Approval of minutes from the January 2, 2024 City Council regular meeting B. 2023 4th Quarter Treasury Report C. Approve payment of disbursements for the period December 1 —31, 2023 D. Resolution ratifying an emergency electrical repair at Lions Pool Page 3 of 6 5 RESOLUTION NO. R-2024-013,A RESOLUTION ratifying the declaration of an emergency and authorizing the City Manager to execute all applicable contracts for the emergency electrical repairs required at Lions Pool. E. Resolution accepting Change Order No. 1 to City Contract 2023-161 with Industrial Construction of Washington LLC for Project SW2661 DID #29 Stormwater Improvements and Spot Repairs RESOLUTION NO. R-2024-014,A RESOLUTION accepting Change Order No. 1 to City Contract 2023-161 with Industrial Construction of Washington LLC for Project SW2661 DID #29 Stormwater Improvements and Spot Repairs. F. Item F was removed from the Consent Agenda G. Resolution amending CDBG recipient agreement between the City of Yakima and City of Yakima Public Works RESOLUTION NO. R-2024-016,A RESOLUTION amending CDBG Recipient agreement between the City of Yakima and City of Yakima Public Works,A Division of the City of Yakima. H. Resolution authorizing a contract with M Sevigny Construction Inc for the Washington Fruit Community Center Roof& HVAC Projects 2653 &2654 RESOLUTION NO. R-2024-017,A RESOLUTION authorizing an agreement with M Sevigny Construction Inc for the Washington Fruit Community Center HVAC & Roofing Projects 2653 and 2654. I. Resolution amending an interlocal agreement between the Washington State Department of Transportation, Yakima County, and the City of Yakima for the Naches-Cowiche Flood Risk Reduction and Floodplain Restoration Project RESOLUTION NO. R-2024-018,A RESOLUTION amending the Interlocal Agreement between the Washington State Department of Transportation, Yakima County, and the City of Yakima for the Naches-Cowiche Flood Risk Reduction and Floodplain Restoration Project. J. Resolution authorizing an agreement with Image Trend for a records management system for the Fire Department RESOLUTION NO. R-2024-019,A RESOLUTION authorizing an agreement with ImageTrend for Emergency Medical Services (EMS) statewide reporting software for the Fire Department. IMI K. Resolution authorizing a separation agreement for City Manager Robert Harrison RESOLUTION NO. R-2024-020,A RESOLUTION approving the Separation Agreement between City Manager Bob Harrison and the City of Yakima. L. Ordinance to create a fund to account for the Aquatic Center at MLK Jr. Park (Second Reading) ORDINANCE NO. 2024-001,AN ORDINANCE establishing a Special Revenue Fund 132 "Aquatic Center at MLK Jr. Park Fund"; specifying sources of revenue for such fund; and designating the purposes of and the manner of authorizing expenditures from such fund. Items Removed from the Consent Agenda A. Resolution authorizing Supplemental Agreement 1 to the Professional Services Page 4 of 6 6 Agreement with HLA Engineering and Land Surveying, Inc. for Project SW2661 DID#29 Stormwater Improvements and Spot Repairs Item F was removed from the Consent Agenda. Wastewater Manager Mike Price clarified that the groundwater was not detected during design of the project and therefore required a change to the agreement. The City Clerk read the resolution by title. MOTION: Glenn moved and Berg seconded to adopt Resolution on listed as Item F on the Consent Agenda. The motion carried by 7-0 roll call vote. RESOLUTION NO. R-2024-015,A RESOLUTION authorizing Supplemental Agreement 1 to the Professional Services Agreement with HLA Engineering and Land Surveying Inc. for Project SW2661 DID#29 Stormwater Improvements and Spot Repairs. DEPARTMENT ITEMS 8. Resolution opening the 2024 Comprehensive Plan Amendment process pursuant to RCW 36.70A.130 and YMC Ch. 16.10 Planning Manager Joseph Calhoun briefed Council on the proposed resolution to open the 2024 Comprehensive Plan Amendment process. The City Clerk read the resolution by title only. MOTION: Brown moved and Herrera seconded to adopt the resolution. The motion carried by a 7-0 roll call vote. RESOLUTION NO. R-2024-021,A RESOLUTION opening the 2024 Comprehensive Plan Amendment process pursuant to RCW 36.70A.130, and YMC Ch. 16.10. 9. Mayoral Proclamation of Emergency regarding Extreme Winter Weather- This item was added to the agenda due to its emergency nature. Mayor Byers issued an emergency proclamation on January 13, 2024 due to extreme winter weather affecting the City of Yakima. The emergency proclamation expired January 16, 2024. The City Clerk read the resolution by title only. MOTION: Brown moved and Deccio seconded to adopt the resolution. The motion carried by a 7-0 roll call vote. RESOLUTION NO. R-2024-022,A RESOLUTION ratifying and confirming the Mayor's Proclamation of Emergency and Order regarding a state of emergency in the City of Yakima due to the extreme cold temperatures and wind chill. 10. Yakima Fire Department Annual Report for 2022 This item was listed on the meeting agenda as#9. Yakima Fire Chief Aaron Markham presented the City of Yakima Fire Department 2022 Annual Report. The information related to the Fire Department operations, specific performance measures, response time standards and objectives, call statistics, training, and public education. Chief Markham noted that elected bodies can decide on the response measures; however those levels of service must be met 90% of the time. Major service delivery objectives include fire suppression, emergency medical services, special operations, aircraft rescue and Page 5 of 6 7 firefighting, and wildfire fighting. CITY MANAGER UPDATE 11. Confirm appointment of Troy Clements as Municipal Court Judge This item was listed on the meeting agenda as#10. Assistant City Manager Rosylen Oglesby, in an acting City Manager capacity, recommended that Council confirm the appointment of Troy Clements as a Municipal Court Judge for the City of Yakima, effective April 1, 2024. Ms. Oglesby noted that the appointment is valid until the next municipal election in November 2025. MOTION: Deccio moved and Brown seconded to confirm the appointment of Troy Clements as Municipal Court Judge effective April 1, 2024. The motion carried by unanimous vote. 12. Other Business This item was listed on the meeting agenda as#11. MOTION: Brown moved and Berg seconded to add to a future study session a discussion regarding memberships Council are currently a part of. The motion carried by unanimous vote. 13. Adjournment This item was listed on the meeting agenda as#12. MOTION: Brown moved and Deccio seconded to adjourn to the next City Council special meeting on January 22, 2024, at 5:30 p.m. in the Council Chambers. The motion carried by unanimous vote. The meeting adjourned at 7:29 p.m. CERTIFICATION1641ile READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR Page 6 of 6 8 ,t Y� fLI7c0 upei:r141 MINUTES YAKIMA CITY COUNCIL SPECIAL MEETING January 22, 2024 City Hall --Council Chambers - 129 N 2nd Street, Yakima,WA 5:30 p.m. Special Meeting conducted in person and virtually via Zoom. 1. Roll Call Present: Mayor Patricia Byers presiding;Assistant Mayor Matt Brown and Councilmembers Reedy Berg, Janice Deccio Rick Glenn, Danny Herrera and Leo Roy Staff:Assistant City Manager Rosylen Oglesby, City Attorney Sara Watkins, and City Clerk Rosalinda Ibarra 2. Public Comment-Anyone wishing to speak during public comment can fill out a slip and hand it to the City Clerk. The following members of the public spoke in favor of Dave Zabell and encouraged City Council to authorize his appointment as Interim City Manager: Tom Dittmar(County resident), Rick deVilla (City resident), Charlie Ballard (County resident), Frieda Stephens (City resident), Janet Sedy(City resident), Susan Whitman (County resident and former City Councilmember), Bryan Calamia(City resident), and Kenton Gartrell (City resident and via Zoom). 3. Resolution authorizing an agreement with GMP Consultants for Interim City Manager A. Discussion with potential Interim City Manager candidate Dave Zabell City Council engaged in discussion with proposed Interim City Manager Dave Zabell regarding his leadership and experience and the City's financial situation. After Council discussion, The City Clerk read the resolution by title only. MOTION: Glenn moved and Brown seconded to adopt the resolution. The motion carried by a 7-0 roll call vote. RESOLUTION NO. R-2024-023,A RESOLUTION authorizing an agreement between the City of Yakima and GMP Consultants to provide an Interim City Manager to the City of Yakima. City Clerk I barra administered the Oath of Office to Interim City Manger Dave Zabell. 4. Adjournment MOTION: Brown moved and Deccio seconded to adjourn to the next Council study session on January 23,2024 at 5:30 p.m. in the Bank of America Building at 101 N. 2nd Street, Yakima,WA. The motion carried by unanimous vote. The meeting adjourned at 6:00 p.m. Page 1 of 2 9 CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK 4ir MAYOR Page 2 of 2 10 F-f-jr\T.\ MINUTES YAKIMA CITY COUNCIL STUDY SESSION January 23, 2024 Bank of America Building - 101 N 2nd Street, Yakima, WA 5:30 p.m. 1. Roll Call Present: Mayor Patricia Byers presiding;Assistant Mayor Matt Brown and Councilmembers Reedy Berg, Janice Deccio, Rick Glenn, Danny Herrera and Leo Roy Staff: Interim City Manager Dave Zabel!,Assistant City Manager Rosylen Oglesby, City Attorney Sara Watkins, City Clerk Rosalinda I barra, and Deputy City Clerk Brandy Bradford 2. Public comment-Anyone wishing to speak during public comment can fill out a slip and hand it to the City Clerk. Assistant Mayor Brown opened the work session with audience participation and encouraged ideas and suggestions regarding the downtown parking situation. Michelle Emmons, downtown business owner of Vintage Me Boutique, inquired about the possibility of raising sales tax and shared frustration regarding excessive cost of monthly parking passes, especially for part-time employees. Amanda Evans, downtown business owner of Healing Hands Massage, spoke against the two-hour parking time limit as many of her customer services are 90-minutes to 2 hours. She suggested additional taxes or additional fees for downtown business licenses to support parking. Mark Peterson, County resident, former downtown business owner and current downtown property owner, spoke against City management and staff's ability to manage downtown needs including public safety, economic development, downtown parking and snow removal. Rebecca Gibbs, Yakima resident and downtown business owner of Soul Seeker, noted that there's no shortage of parking in the downtown area. She expressed interest in fundraising opportunities or consultants to help change the perception of the area. Code Ratliff, downtown business owner of Mama Corie's Kitchen, expressed frustrations with the deteriorating conditions of the downtown area, the City's inability to maintain it, and the street parking spaces being occupied by County employees. Raul Martinez, Yakima resident, suggested increasing the parking time limits and offering dynamic pricing as possible solutions. He highlighted the importance of including all stakeholders that will be affected by any changes. Page 1 of 4 11 Ben Hittle, owner and resident of downtown property, provided background information about City Manager Harrison's presentation regarding the downtown parking analysis recommendations of RCW Consulting at the DAY breakfast meeting in fall of 2022. Downtown property owners Mann, Hittle, and Mercy came up with some of the parking rules currently in place. Moving forward, Mr. Hittle suggested implementing options already available through the enforcement software system being used by YPD by having the capability to add more time and charge/pay for additional hours. Evan Belfiglio, Yakima resident, mentioned that downtown businesses experienced slower service and less business overall due to parking enforcement. He stated there's plenty of parking spaces available but people do not want to drive to the downtown area and there is not enough alternative transportation options. He suggested increasing time limits, lowering prices for monthly parking passes for employees. Philip Rush, downtown business owner and resident, has experienced a drop in business following the parking enforcement actions as people don't want to come downtown and not enough information regarding enforcement times. Aw Rick Devilla, City resident and downtown business owner, stated his business purchased parking passes for their employees and reported employees were receiving parking tickets even after showing they had a valid paid parking permit. Mr. Devilla suggested extending the moratorium until a new plan is established and supported by the community. Mark Shervey, City resident and downtown business owner, didn't believe there was a problem with downtown parking until the City had a budget shortfall. Also noted a drop in sales due to the recent enforcement of parking. The current solution is stifling growth in the downtown area. He believes that extending the moratorium will allow sales to go back up. Bryan Martinez, Yakima resident, questioned what kind of community Council is trying to build. Employees of downtown businesses should not subsidize the parking for the community. He noted a lack of alternative transportation in Yakima such as inadequate bike infrastructure and a limited transit system. He also agreed with the dynamic pricing suggestion and use of parking meters. Joe Mann, downtown property and business owner, provided response to question regarding how the $50 monthly permit fee was decided. Mr. Mann provided historical information regarding downtown parking lots and inquired as to how much City employees pay for parking. Kenton Gartrell, City resident, suggested that the Planning Commission review this issue and provide recommendations to City Council. He encouraged the use of recycled materials made in Yakima as a funding mechanism to help pay for parking lots and fix roads. Kennedy Wilson-Avalos, General Manager of EZ Tiger, commented that the cost of a parking pass is too expensive for downtown employees, the two-hour limit is limited, the parking ticket is too high. She suggested minimum fees for patrons of the downtown area, exemptions for minimum wage workers, and dynamic pricing options. She also pointed out problems with unhoused and criminal behavior causing damage and disruption to businesses. Page 2 of 4 12 Alex Durrin,Alexandra's on 2nd, reported purchasing $5000 worth of parking passes for employees and not able to roll those forward or receive a refund when the moratorium was placed. She expressed lack of trust with City as being the largest problem with parking. Also suggested extending the moratorium for parking until new plan is in place, better options for passholders and increased law enforcement to address safety concerns, and agreed with a dynamic pricing model. Noemi Sanchez, downtown resident and employee, commented that minimum wage employees cannot afford parking passes to live and/or work; unpaid tickets going to collections is contributing to keeping low wage residents further into poverty. She also noted the lack of parking enforcement notices in Spanish. Jeanna Hernandez, spoke about the City's responsibility to provide basic services such as water, sewer, garbage, transportation and investing in the community is necessary. She stated that the budget process should be more open and transparent to community and suggested private/public partnerships for parking lot maintenance. Michael Morrison, expressed an increased need for housing and services for unhoused individuals in the community. He suggested building relationships with private parking garage owners to increase the parking availability and increase the communication efforts about future parking plans prior to implementation. Dennis Rose, downtown resident and business owner, expressed there's an image problem with the downtown area regarding safety and noted that parking is a symptom of that problem. Cindy Simmons, talked about the public trust with the City and asked for improved transparency, addressing safety issues from the unhoused population. She favored the idea of fundraisers, community events and suggested a lottery for monthly parking passes for employees. Gen Ramirez, Selah resident, commented about the lack of trust and transparency between the City and the public and willingness to contribute towards parking lot maintenance. Dimitri Ray, owner of the Alignment Company, stated that the cost of monthly passes is too high and should be decreased. He doesn't agree with increasing taxes, and highlighted the importance of improving Yakima's image. He suggested providing incentives for business owners and having community events as a business driver for the downtown community. Charlie Robin, CEO of Capitol Theater, noted that the parking issues in Yakima are more about proximity and not lack of parking. He expressed concerns about safety in the downtown area and suggested the creation of a creative district as a driver of downtown improvements including incentives to raise revenues. Mr. Robins acknowledged the great staff members of the City of Yakima. 3. Downtown Parking Enforcement Moratorium In response to the downtown parking enforcement moratorium placed on December 12, 2023, Councilmembers discussed thoughts after hearing from the community. Councilmember Deccio agreed with addressing the public safety and image problem. Page 3 of 4 13 Councilmember Glenn expressed interest in building relationships with community members to have more successful businesses downtown. Councilmember Herrera favored more community events and community involvement. Councilmember Berg suggested extending the moratorium, building the trust and transparency image, and addressing the parking fees. Councilmember Roy wants to work towards providing free downtown parking and looking at public/private partnerships to maintain the parking lots.Assistant Mayor Brown supported the idea of pausing the enforcement until a more solid solution has been identified. Mayor Byers thanked the community for attending and sharing their feelings and concerns regarding parking and other issues.After discussion, MOTION: Brown moved and Berg seconded to direct staff to prepare a resolution for the next business meeting to extend the downtown parking moratorium for 60 days. Motion carried by unanimous vote. 4. Adjournment MOTION: Brown moved and Deccio seconded to adjourn to the next Council regular meeting on February 6, 2024, beginning with Executive Session at 4:30 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote. The meeting adjourned at 7:48 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE 0 1, COUNCIL MEMBER DATE ATTEST: CITYCLERK MAYOR ciii) Page 4 of 4