HomeMy WebLinkAbout02/06/2024 06.B. Discussion on City Manager job description 1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.B.
For Meeting of: February 6, 2024
ITEM TITLE: Discussion on City Manager job description
SUBMITTED BY: Connie Mendoza, Director of Human Resources
SUMMARY EXPLANATION:
As directed by the City Council at the January 16, 2024 Council meeting, this item is to allow for
discussion regarding City Manager job description.A draft copy of the classification as well as a
recruitment brochure are included.
Approval by the City Council of the job description is the first step in the recruitment process.
Additional recruitment process considerations include:
Develop Framework:
• Marketing Plan
• Advertising/Outreach
• Establish timeline
• Review salary range
Structure of Candidate Evaluation Process:
• Screening of applications
• Council Interviews
• Interview panels (Staff, Community, etc.)
• Community involvement (Forum, Meet& Greet, etc.)
• Feedback method
Selection Process
• Application review
• Candidate selection
• Candidate interviews
• Reference checks
• Background checks
• Final selection
Negotiation of Employment Agreement
• Salary
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• Benefits
• Working conditions
• Severance
• Other
Staff will present recommendations to Council regarding the above at a future meeting.
ITEM BUDGETED:
STRATEGIC PRIORITY:
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
❑ Draft City Manager Classification 1/31/2024 Corer Memo
❑ Draft CM Recruitment Brochure 2/1/2024 Backup Material
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City of Yakima
Class Specification
1110
CITY MANAGER
DEFINITION: The City Manager is responsible for directing the administration
of City government in accordance with the municipal management principles, City
ordinances, Yakima City Charter, applicable local, state and federal laws, and
policies set forth by the Yakima City Council.
The City Manager appoints all Civil Service exempt employees including but not
limited to Department Heads as provided by City Ordinance; supervises activities
of all City departments and divisions, including public works, collection and
disbursement of revenues, personnel management, public safety, code enforcement,
City legal services, and City communications; oversees annual budget preparation
and management; submits an annual budget to the City Council for approval;
plans for future development to provide for population growth and expansion of
public services.
The City Manager provides guidance, support, and problem solving assistance to
all Department Heads in handling daily activities and responsibilities for the City
of Yakima, making independent decisions on operational issues, managing and
evaluating the effectiveness of technical operations, monitoring implementation of
the City budget and ensuring that the City's programs are implemented in a
manner consistent with City goals and policies. The City Manager reports to the
City Council and is the appointing authority for all other City of Yakima
employees.
ESSENTIAL FUNCTIONS: Plans, directs and coordinates the City's
administrative functions and administers and executes the City's laws and
ordinances. Provides City departments appropriate direction, encourages feedback
and communication, and provides problem solving guidance and assistance.
Appoints, manages and, when necessary for the good of the City, removes from
employment personnel of the City, all in compliance with Civil Service rules,
regulations and laws; may authorize the heads of departments or offices to appoint
and remove subordinates in such departments or offices.
Prepares the budget annually, submits it to the City Council and is responsible for
budget administration after adoption.
Prepares a complete report of the City's finances and administrative activities of
the City for the preceding year and submits it to the City Council at the end of the
fiscal year.
hr/csinfo/class specs/1100 series
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Recommends measures considered necessary and expedient for adoption by the
City Council.
Keeps the Council advised of the financial condition of future needs of the City and
makes such recommendations as may deem desirable.
Administers all finance and fiscal matters of the City, countersigns all warrants,
approves all claim vouchers and authorizes all travel for administrative personnel.
Oversees preparation of reports and recommendations for Council action, attends
all City Council meetings and assures follow-up on Council actions and completion
of assignments to staff. Serves as a resource to the City Council and staff through
positive interactions and collaboration.
Attends a variety of meetings as the City's official staff representative and is
required to speak to a wide variety of community groups, service clubs,
professional organizations, etc.; serves as local liaison with State and County
agencies. Work regularly requires attendance at meetings outside of normal
working hours.
Supports the administration of City personnel policies in compliance with
appropriate Collective Bargaining Agreements, City Charter, and Civil Service
Rules and Regulations. Ensures timely resolution of operational issues, anticipates
potential crisis and acts to prevent their occurrence or reduce operational impact.
Contributes to the effective administration of City government by fostering an
attitude that encourages cooperation and coordination of efforts and efficient use of
resources. Provides continuous effort to improve operations, decrease turnaround
times, streamline work processes, and work cooperatively and jointly to provide
quality customer service.
Performs such other duties as may be required by the City Council.
MAJOR WORKER CHARACTERISTICS: Considerable knowledge of the
principles, procedures and techniques of municipal organization and
administrative operations. Knowledge of federal, state and municipal laws and
ordinances, and City of Yakima policies and procedures. Knowledge of best
principles and techniques of management, supervision, corrective action,
progressive discipline and leadership practices; principles and practices of work
flow and systems analysis; record keeping systems, processes, and practices; best
principles and practices for project and financial management; municipal records
retention procedures and techniques. Demonstrates knowledge and sound
judgement with regard to public disclosure and confidentiality standards.
Knowledge of principles and practices of a wide variety of departmental and staff
municipal functions including, but not limited to, public works, engineering and
related services, community and economic development, airport operations, land
hr/csinfo/class specs/1100 series
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use and zoning, public safety services, budgeting, finance, procurement, legal and
personnel administration, and labor relations.
Strong working knowledge of: computer spreadsheets; databases; industry
applications; Microsoft Office Suite including Excel; report writing tools and office
equipment; professional office procedures and practices; and computerized
municipal budgetary and fiscal management practices. Ability to operate standard
office equipment including but not limited to: computer, copy machine, telephone
and mobile devices.
Knowledge of techniques and strategies for dissemination of complex written and
verbal information to a wide range of individuals, including the City Council, staff
and members of the public, through effective written and oral reports, letters, and
other formal communications such as public presentations or news conferences.
Excellent ability to conduct or supervise management and administrative
analytical studies and to prepare policy recommendations for action. Ability to
analyze and resolve problems; gather, analyze and interpret data; advise and
counsel employees and managers.
Outstanding ability to communicate calmly, clearly, concisely, and tactfully in a
wide variety of situations, including under stress. Must possess well developed and
effective communication skills, both written and oral, with appropriate use of
business English and plain English, including but not limited to correct grammar,
vocabulary, letter composition, editing, spelling, and punctuation. Must possess the
ability to make informative and persuasive presentations to individuals and
groups, conduct public meetings, and participate in public forums. Must routinely
and regularly maintain confidentiality and discretion through all forms of
communication.
Ability to provide effective leadership and guidance to others with strong capacity
to establish and maintain cooperative, successful working relationships and public
relations credibility with City's management staff, City Council members,
employees and employee associations, civic groups, professional organizations,
private citizens, the news media, other local, state, and federal officials and
legislative representatives.
Ability to absorb and analyze information rapidly, draw sound conclusions, and
make decisions and recommendations quickly which address technical, legal,
financial, personnel, and other administrative issues. Must be able to work
effectively on several projects concurrently; work independently with self-direction
and minimal direction or oversight; maintain sustained attention to detail; work
under timeline pressures; adapt quickly to changing priorities and demands;
prioritize and assign workloads; and make sound decisions within broad
guidelines. Ability to respond, implement, and manage an emergency plan of
action including but not limited to: technological or operating issues and/or
emergency situations.
hr/csinfo/class specs/1100 series
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Knowledge of collective bargaining laws, procedures, and arbitration decisions
which impact municipal operations. Must have ability to successfully assist with
facilitation and negotiation of collective bargaining agreements in accordance with
goals and guidelines of the City Council.
Ability to coordinate the diverse activities of various City departments and City-
wide programs and capability to motivate and persuade key staff in City
departments to adhere to Council objectives and policies at the City Manager's
directions. Ability to work effectively with Yakima City Council and staff to
address strategic priorities.
Ability to develop, present and gain acceptance for long-range programs and
budgets. Must be able to locate grant resources and prepare grant proposals for
projects.
Ability to work extended hours as needed to carry out the executive management
and supervisory responsibilities and functions for the City of Yakima.
PHYSICAL DEMANDS: Work is performed primarily in an office environment
while sitting at a desk or computer terminal for extended periods of time or while
standing for a period of time. Occasionally needs to move inside the office to access
file cabinets, office machinery, and department records. Constant use of both hands
in reaching/handling/grasping/keyboarding and other fine manipulation while
operating computers and performing other duties. Occasional heavy work includes
lifting and carrying up to 25 pounds. Occasionally ascends/descends stairs while
maintaining balance. Constant use of all senses including
feeling/talking/hearing/seeing while performing duties and communicating with co-
workers, general public and completing all tasks as assigned. Must be able to
distinguish color and maintain long-term and short-term memory. May work in
remote locations or in noisy work areas. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
UNUSUAL WORKING CONDITIONS: May work with angry or upset
individuals including those who may be unhappy with City policies and/or City
decisions. May require extension of workday or work week with short notice
including evening or weekend work to address workload and/or when meeting with
the public. Required to carry a cell phone and respond to technological or operating
issues and/or emergency situations outside the normal work schedule, including
weekends and holidays. May require occasional travel from site to site for
attendance at meetings, including evening meetings.
LICENSES, REGISTRATIONS AND/OR CERTIFICATES: Must be able to
obtain and maintain a valid Washington State Driver's License within 6 months of
hire.
hr/csinfo/class specs/1100 series
7
MINIMUM REQUIREMENTS: Bachelor's Degree from a four-year college or
university in business administration, business, law, public administration,
political science, or a closely related field is required. Five (5) years of experience
as a City Manager, Assistant City Manager, exempt level department head or
other senior administrative officer. Master's Degree is strongly preferred. Must
pass background investigation regarding applicant's aptitude, character,
judgement, credit, driving record and criminal history.
Council Feedback Received:
Assistant Mayor Brown — consider modification of the minimum requirements:
• Include an alternate qualification allowing candidates with a minimum of
10 years real-world experience as a CEO or CFO in business or executive
branch experience.
• Three (3) years of experience as a City Manager, Assistant City Manager,
exempt level department head or other senior administrative officer is
preferred.
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hr/csinfo/class specs/1100 series
8
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++++,1,„ ��poRATED - DRA FT
• lty of Yakima, Wa
invites your interest in the position of
Portland
Boise
City Manager
129 N. 2nd St. - Yakima, WA 98901 - yakimawa.gov
9
Career O •
ortunit : Salary and Benefits
pp y/
: Annual salary range:
The City of Yakima is seeking a knowledgeable $197,184 to $239,699
leader who is approachable, fair, organized, and
progressive for the position of City Manager. The Benefits:
City is looking for an individual with common • Longevity Pay (After 5 years)
sense and a can-do attitude.
• 3% employer contribution to
The City seeks a candidate who is a visionary, yet 457 deferred compensation
has practical business sense and experience. The plan
City desires a candidate with a heart for a Paid Time Off(PTO)
community invested in agriculture and hometown •
values of integrity, hard work and service to others. • Self-insured medical, dental &
At the City of Yakima, customer service is not just a vision coverage
catch phrase, but a core principle. The best • Free access to City-owned
candidate will be respectful of council, staff, and • health clinic
the public, encourage an environment where
creativity flourishes, ensure results a ` : • WA State PERS pension Life
accountability. Other important characteristics are insurance
experience managing in lean times and the abili : • Voluntary long-term disability,
to anticipate and resolve issues before ey long-term care insurance, &
escalate. • other supplemental insurance
The position reports to the City Council and is • Wellness Incentive Program
responsible for the administration and daily • Flexible Spending Account
management of the municipal government of the
City of Yakima including, but not limited to, the • Relocation reimbursement
supervision and direction of department directors
and other staff. • Car allowance
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QUALIFICATIONS
City of Yakima
The ideal candidate will possess a bachelor's degree in Departments & Staff
Public Administration, Business, Law, Political Science or
closely related field and a minimum of five (5) years The City of Yakima employs
experience as a City Manager, Assistant City Manager, 750+ permanent employees
exempt level department head or other senior in addition to approximately
administrative officer. A master's degree is strongly preferred.
200 temporary employees.
The successful City Manager candidate will have outstanding
interpersonal and communication skills while being open Operating departments:
and approachable.
She/he will work in the best interest of the City of Yakima in • City Administration
accordance with the City Charter and policies determined by • Public Works
the City Council.
• Finance & Budget
• Human Resources
ESSENTIAL FUNCTIONS • Community Development
• Plans, directs and coordinates the City's administrative
functions. Administers and executes the City's laws an.` ' • Yakima Air Terminal
ordinances. • Municipal Court
• '.egal
• Prepares/submits annual budget to Council an. -rim--
Police
budget administration. Regularly advises Coun o' e
financial conditions, makes recommendation , and • Fire
submits annual report of the City's finances and activ E, -s
for the preceding year.
• Recommends measures for Council adoption. Oversees
preparation and presentations of reports and •
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recommendations for Council action. Attends all Council = -
meetings and assures folio ofl all actions and staffAl A_ ,y`
assignments.
• Possesses appointing autho for department _
directors. Provides departments direction, problem solving ~ r I ,
and assistance while encouraging input and
communication. Supports the administration of the City's '' -. -
personnel policies in compliance with collective bargaining °`1� Ir
agreements, City Charter and Civil Service.
• Serves as local liaison with state and county agencies. -
Attends a variety of meetings as the City's official staff
representative, including community groups, service clubs
and professional organizations.
• Ensures timely resolution to operational issues, anticipates =�
potential crises and acts to prevent their occurrences or y,y F�' � _ ' s
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reduce operational impacts.
• Fosters cooperation, coordination and efficient use of
resources. Provides ongoing efforts to improve
processes and provide quality customer service.
ECONOMY and COMMUNITY'
City Government
Yakima has been the cultural, business, educational, Yakima is a Charter Civil
healthcare, and governmental focal point of the Service city governed by a
Central Washington region since it was founded seven-member Council
more than 125 years ago. operating within the
council/manager form of
Originally built along the then-new Northern Pacific government.
Railway line, Yakima has grown from its agricultural
roots into a vibrant, diverse, metropolitan city. With Council members serve
a rich history and a bright future, Yakima is the staggered four-year terms and
Heart of Central Washington. are elected as representatives
from within the City's
seven districts. The mayor is
Yakima's economy has traditionally revolved around selected by the Council from
agriculture and a wide variety of crops are grown in among its members.
the Yakima Valley. These include more than 30
varieties of fruit (apples, cherries, peaches, pears, As a full-service city, the 2024
nectarines, apricots and berries) and vegetables ' eneral Government budget is
(such as asparagus and eggplant). The Yakima region approximately $75 million and
is well known for producing about 75% of all th- - total budget is just over
hops grown in the United States.
$2_ ' million.
Full-time employees consist of
While Yakima still relies on agriculture to drive . approximately 24% in Police,
economy, over 250 manufacturing firms call the ar= 18% in Fire, 18% in Utilities, 7%
home and produce a variety of products. Th in Transit, 4% in
include aircraft parts, wood products, plast1F Streets/Traffic, and 29% in
products, recreational vehicles letur j ations other City departments and
technology. divisions.
Tourism is the fastest growing segment of the
Yakima economy. More than 70 wineries are located
in the Valley and regularly draw visitors to sample
and buy internationally renowned varietals. Multiple
craft breweries and distilleries utilize home-grown
products in their unique offerings.
Yakima is host to many family-friendly facilities and
jai events including the new YMCA/Yakima Rotary
Aquatic Center, Capitol Theatre, Sozo Sports
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Complex, the Central Washington State Fair, a wood
bat summer league baseball team, and welcomes
numerous regional youth and adult sports 4 . I al
tournaments. , .���.
Outdoor recreation, including water and snow skiing, I
fishing, hunting, boating, hiking, horseback riding, i 1 f4
and white water rafting, also makes Yakima a b+
favorite destination for people from throughout the •a
Northwest and around the world. '
1
12
GEOGRAPHY and CLIMATE
a Yakima is located in the south central region of
Washington State, approximately 150 miles east
1 of Seattle. Yakima covers about 28 square miles.
N. Sunshine is the norm with 270 to 300 blue sky
.. days per year. The area enjoys four separate
Illii&L„\
_ and distinct seasons, with hot and dry
s
tr M summers while winters are cool with light
snowfall.
DEMOGRAPHICS r •' "" ` _
Yakima is the largest city in Yakima County and serves4 --- - =
as the county seat. With a population of more than _k _
98,000, Yakima is the 11th largest city in Washington 1�
State. -
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Most of the people who founded Yakima were of =- ' 44
European descent, although significant numbers of -��
African-Americans and Asian-Americans homesteaded •o ''''
in the area as well.
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Over the past 30-plus years, the Valley has ,
experienced a large influx of R.,T"A o immigrants, $ ' "'KLIt-L
accounting for approximately 5 ° o e population
in Yakima County. ^
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Today, the Yakima community enjoys a. rich mixture of kj, �� I;
people from many cultural and ethnic backgrounds At, ,
-75% of the population have at least a high _� 1 ,
school diploma and 18% have a bachelor's degree or \\ SV, �
g
hi her. The median annual household income was ('.!
estimated to be $64,910 in 2022.
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COSTof LIVING
ili 4 V The cost of living in Yakima is below the
,p • 0 p ` HISTORIC national average at 95% and there is no
DISTRICT , state imposed income tax. The median
,* sales price of a home is approximately
- $350,000 and the average commuting
, E g b' time to work is about 15 minutes.
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Rif EDUCATIONALOPPORTUNITIES
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! r4 Beyond K through 12, the area boasts a
l 11,E �7 _ private technical college, a community
' 4 - - . college, a university, a medical school,
' and a number of vocational education
, programs.
13
11 . City of Yakima
129 N 2 n d Street
Yakima, WA 98901
The City of Yakima is an Equal Opportunity
Employer. For more information contact:
How to apply: Connie Mendoza
Submit an online application at Director of Human Resources
www.yakimawa.gov. Connie.Mendoza®yakimawa.gov
509-249-6868
A complete application must include the
following attachments: i Helpful links
• Letter of interest and resume : • of Yakima:
ww.yakimawa.gov
• Name and complete contact information . G erYakima Chamber of
for five references, including at least o. Com rce www.yakima.org
current or previous supervisor
INp . Yakima Valley Tourism
www.visityakima.com
•
• Downtown Association of Yakima
��''`Y`� Thank www.downtownyakima.com
CO e ' the • Yakima School District:
,,v.. - www.ya ki masc h oo ls.o rg
'� ,,:-. Cit , kima
++'I"R`pRp..... •,1$$C. : • Yakima County Devt.Assoc.
www.chooseyakimavalley.com